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Sucap Handbook SUCAP BOARD OF DIRECTORS HANDBOOK TABLE OF CONTENTS I. Contacts 1. Board of Directors Members 2. Board of Director Standing Committees a. Committee choices 3. Term of Office 4. Key Staff List 5. Organization Chart II. Organization Information 1. History of Community Action Programs 2. SUCAP Mission, Vision and Values Statements 3. SUCAP History 4. SUIT History 5. SUCAP Programs and Services III. Legal Information 1. By-Laws 2. Articles of Incorporation a. Certificate of Incorporation b. 501 (c)(3) 3. Board Policies a. Roberts Rules of Order – Parliamentary Motions Guide b. Executive Sessions (closed session) c. Community Complaint Procedure d. Communications and Media Policy e. Executive Director IV. Board Responsibilities 1. Ten Basic Responsibilities of Nonprofit Boards – for approval 2. Job Descriptions a. Category I b. Category II c. Category III 3. Calendar Revised 5/10/16 4. Standards of Practice a. Conflict of Interest Policy b. Acknowledgement & Disclosure Form c. Code of Conduct Policy V. Board Information 1. Agenda - sample 2. Current Approved Budget 3. Ratios 4. Monthly Board Financial Report a. Cash Balance Sheet b. Condensed Cash Flow c. Indirect Cost Report d. Grant Termination Report e. Head Start/EHS Financial Projections Report f. Credit Card Statements g. Grant Tracking 5. Audit – most recent 2015 a. Auditor Communication Letter b. Management Letter (if issued) 6. Annual Report – 2015 7. Strategic Plan2327 . 25 . 25 VI. Board Education 1. Acronyms 2. Board Self-Assessment 3. What to look for when recruiting… 4. Board Member Referral Form 5. Board Membership Process a. Board Application Revised 5/10/16 I. CONTACTS SUCAP BOARD OF DIRECTORS 2017 Category I – Representatives appointed by Local Organizations and Groups: Six members are appointed to represent groups in the following categories: Agriculture (Granges, etc.), Business (Chamber of Commerce, etc.), Education (Ignacio Teachers Association), Parents (Head Start Parent Committee), Religion (Independent contact by church representatives), other Civic organizations, and the Los Pinos Fire Protection District. Members in this category serve three-year terms. Virginia Benton, Rep/Early Childhood Adria C. Freitas, Parent Committee 849 CR 215 786 Salt Creek Road Durango, CO 81303 Ignacio, CO 81137 H: (970) 259-1615 C: (970) 382-1223 [email protected] [email protected] Chris O’Shea Heydinger, Attorney Shirley Reinhardt Rep/Agriculture 807 Saguaro St. 360 CR 317 Bayfield, CO 81122 Ignacio, CO 81137 C: (970) 403-2777 H: (970) 563-4468 [email protected] [email protected] Emma Shock, Rep/Education Carolyn Thompson – Rep/Finance 8489 State Hwy. 151 11164 Hwy. 151 Ignacio, CO 81137 Ignacio, CO 81137 H: (970) 883-2451 C: (970) 946-0260 W: (970) 563-0500 [email protected] [email protected] Category II - Elected from the Community at Large: Six members are elected to serve two- year terms during a public election held on the first Tuesday in June in years with odd numbers, i.e., next election will be conducted in 2017. Candidates must be residents of School District 11JT or the Southern Ute Reservation, including the exterior boundaries. Kathleen Sitton, Chairperson, 6/2013 Gina Schulz, Vice Chairperson, 11/2016 PO Box 422 P.O. Box 92 Bayfield, CO 81122 Ignacio, CO 81137 H: (970) 563-9308 C: (970) 749-6286 C: (970) 317-9044 [email protected] [email protected] Contacts Revised 5/08/17 Karla Baird, Secretary/Treasurer 11/15 1495 CR 321 Ignacio, CO 81137 Vacant H: (970) 883-2318 C: (970) 749-3912 [email protected] Jeremy Cuthair - Elected Kathleen Lorenzini 398 S. Mesa Ave PO Box 1132 Bayfield, CO 81122 Ignacio, CO 81137 C: (970) 903-0194 C: (970) 799-1310 [email protected] [email protected] Category III – Elected Officials: Six seats for representatives of the Tribal Council, the Town Board and the School Board. Eddie Box, III – Town of Ignacio Rep. Vacant PO Box 1165 Ignacio, CO 81137 C: (970) 442-0044 [email protected] Rocco Fuschetto, Ed. D, 11JT Rep. PO Box 460 Ignacio, CO 81137 Vacant W: (970) 563-0500 C: (970) 749-3231 [email protected] Dan Naiman – Town of Ignacio Rep Kelly McCaw PO Box 459 7170 State Hwy 172 Ignacio, CO 81137 Ignacio, CO 81137 W: (970) 563-9494 C: (970) 759-9427 [email protected] [email protected] Contacts Revised 5/08/17 SUCAP BOARD OF DIRECTORS STANDING COMMITTEES EXECUTIVE COMMITTEE Two-Year Term Quorum = 3 Members Kathleen Sitton (Committee Chair) Jeremy Cuthair Gina Schulz Carol Thompson Karla Baird Edward Box III Executive Director (non-voting member) WAGE SCALE COMMITTEE One-Year Term Quorum = 2 Members Rocco Fuschetto Kathleen Sitton Carol Thompson FINANCE COMMITTEE One-Year Term Quorum = 3 Members Karla Baird (Committee Chair) Kelly McCaw Virginia J. Benton Carol Thompson Member: Tribal Executive Officer or designee Member: Tribal Chief Financial Officer or designee POLICIES & PROCEDURES COMMITTEE One-Year Term Quorum = 3 Members Gina Schulz (Committee Chair) Dan Naiman Jeremy Cuthair VACANCY Contacts Page | 1 Revised 5/08/17 AD-HOC PROPERTY COMMITTEE No Term Limit No Quorum Limits As of 1/2014 members are: Emma Shock Adria Freitas (1) VACANCY Karla Baird Dan Naiman AD-HOC BOARD DEVELOPMENT COMMITTEE No Term Limit No Quorum Limits As of 3/2013 members are: Dan Naiman Kathleen Sitton Shirley Reinhardt Chris O’Shea Heydinger Emma Shock Staff: Teresa Campbell, Eileen Wasserbach, Nita Emerson AD-HOC FUNDING COMMITTEE(Capital Campaign) No Term Limit No Quorum Limits As of 3/2013 members are: Rocco Fuschetto Kathleen Sitton Staff: Peter Tregillus, Dawn Farrington, Eileen Wasserbach, Deb Herrera, Chloe Jackson, Dennis Dahlke, and Char Schank. AD-HOC IMAGE & MARKETING COMMITTEE No Term Limit No Quorum Limits As of 3/2013 members are: Karla Baird Kathleen Lorenzini Kathleen Sitton Staff: Nita Emerson, Char Schank, Chloe Jackson, Eileen Wasserbach AD-HOC CAPITAL CAMPAIGN COMMITTEE No Term Limit No Quorum Limits As of 3/2013 members are: VACANCY Janet Mosher Gina Cosio LaTitia Taylor Staff: Eileen Wasserbach, Peter Tregillus, Char Schank, Susan Lander Contacts Page | 2 Revised 5/08/17 SUCAP BOARD OF DIRECTOR COMMITTEES Please rate 1st, 2nd, 3rd in order of preference for standing committee membership. Members are appointed at the June board meeting Executive – Two year term – Quorum = three members Wage Scale – One year term – Quorum = two members Finance – One year term – Quorum = three members Policies & Procedures – One year term – Quorum = three members Please rate 1st, 2nd in order of preference for AD-HOC committee membership Property Board Development Funding (Capital Campaign) Image & Marketing Contacts Planning Board Board Member Term length Term Expires Cat I Cat II Cat III Committees Committee Shirley Reinhardt 3 years - Agriculture 2/28/2019 Board Development X Virginia Benton 3 years - Early Childhood 4/6/2020 Finance X Shock, Emma 3 years - Education 11/1/2017 Property, Board Development X Adria C. Freitas 3 years - PC 12/1/2020 Parent Policy Property X Executive, Wage Carol Thompson 3 years - Accounting 10/2/2017 Scale, Finance X Chris O'Shea Heydinger 3 years - Attorney 5/4/2020 Board Development X Karla Baird 2 years - Elected 5/31/2017 Finance Property, Image & Marketing, Executive X Executive, Policies & Jeremy Cuthair 2 years - Elected 5/31/2017 Procedures X Executive, Policies & Gina Schulz 2 years - Elected 5/31/2017 Procedures X Vacant 2 years - Elected 5/31/2017 X Kathleen Lorenzini2 years - Elected 5/31/2017 Image & Marketing X Executive, Wage Board Development, Funding Kathleen Sitton 2 years - Elected 5/31/2017 Scale Compaign, Image & Marketing X Rocco Fuschetto 2 years - School Board 8/5/2018 Wage Scale Funding X Kelly McCaw 2 years - School Board 12/3/2018 Finance X Edward Box III 2 years - Town Board 9/6/2018 Executive X Dan Naiman 2 years - Town Board 6/4/2017 Policies & Procedures Property, Board Development X Vacant 2 years - SU Council X Vacant 2 years - SU Council X Contacts Page 1 Revised 5/08/17 SUCAP ey Staff Eileen Wasserbach Matt Nesbitt Executive Director Division Director Ofc: 970 563-4517 x 102 Road Runner Transportation Direct: 970-406-0612 Ofc: 970-563-4545 x 121 Cell: 970-749-2524 Chloe Jackson Nita Emerson Asst. Finance Director Administrative Assistant Ofc: 970-563-4517 x 107 Ofc: 970-563-4517 x 103 Direct: 970-403-0613 Autumn Concepcion Finance Manager Peter Tregillus Ofc: 970-563-4517 x 108 Programs Developer Ofc: 970-563-4517 x 104 Diane MacGuffie Cell: 970-403-0614 Accounting Technician Ofc: 970-563-4517 x 109 Teresa Campbell Human Resource Director Char Schank Ofc: 970-563-4517 x 105 Division Director S. Ute Montessori Head Start & EHS Claudia Muniz Ofc: 970-563-4561 x 18 Human Resources Coordinator Ofc: 970-563-4517 x 12 Debra Herrera Division Director Ignacio Senior Center Dawn Farrington Ofc: 970-563-4561 Division Director The Training Advantage Peggy Iberg 970-563-4517 x 119 Tava Wilson Youth Services Dennis Dahlke Ofc: 970-563-9235 Division Director Peaceful Spirit 970-563-4555 Contacts Revised 6/10/16 Supervision SUCAP Organization Chart Communication SUCAP Board of Directors Growing Partners Administrative Staff Executive Director Administrative Assistant Suicide Prevention Finance Director Human Resource Director Program Developer Regional Area Agency Celebrating Healthy Policy Committee Workforce Boards, Communities SW, W, & SC on Aging Council Coalition CHC Staff Southern Ute Peaceful Spirit Substance The Training Montessori Ignacio Senior SUCAP Youth Road Runner Abuse Advantage Head Start and Center Services Transportation Treatment Colorado WOIA: Early Head Nutrition Project Venture Commuter Transit Residential Trmt (Southwest, Start Transportation Curiosity Afterschool Intercity Transit Outpatient Trmt Western, South Head Start Referral Peer Leaders Dial-A-Ride Child Care UA & BA Central Regions) Employment First Social Activities AmeriCorps Check & Assistance Monitoring Connect Colorado Fatherhood Services Preschool Native Am.-WOIA Program Fatherhood and PS Youth Motherhood Services are Sacred Multisystemic Child Safety Therapy Seats II.
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