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SCMTD Board of Directors Agenda of 02-26-10

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SCMTD Board of Directors Agenda of 02-26-10 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT BOARD OF DIRECTORS REGULAR MEETING AGENDA FEBRUARY 26, 2010 (Fourth Friday of Each Month) *WATSONVILLE CITY COUNCIL CHAMBERS* *275 MAIN STREET* WATSONVILLE, CALIFORNIA 9:00 a.m. – 12:00 noon THE BOARD AGENDA PACKET CAN BE FOUND ONLINE AT WWW.SCMTD.COM OR AT METRO’S ADMINISTRATIVE OFFICES LOCATED AT 110 VERNON STREET, SANTA CRUZ, CA NOTE: THE BOARD CHAIR MAY TAKE ITEMS OUT OF ORDER SECTION I: OPEN SESSION - 9:00 a.m. 1. ROLL CALL 2. ORAL AND WRITTEN COMMUNICATION TO THE BOARD OF DIRECTORS a. Kymberly Lacrosse Re: Complete Count Committee b. VTA Re: Hwy 17 Fare Increase c. Capital Corridor JPA Re: Hwy 17 Fare Increase d. DOT JPA Re: Hwy 17 Fare Increase e. Peter Stanger Re: Route 69 Service Request 3. LABOR ORGANIZATION COMMUNICATIONS 4. ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS CONSENT AGENDA 5-1. APPROVE PRELIMINARILY APPROVED CLAIMS FOR THE MONTH OF DECEMBER 2009 5-2. ACCEPT AND FILE MONTHLY BUDGET STATUS REPORT FOR DECEMBER 2009 5-3. CONSIDERATION OF TORT CLAIMS: NONE 5-4. ACCEPT AND FILE MAC AGENDA FOR FEBRUARY 17, 2010 AND MINUTES OF DECEMBER 16, 2009 5-5. ACCEPT AND FILE RIDERSHIP AND PERFORMANCE REPORT FOR DECEMBER 2009 5-6. ACCEPT AND FILE HIGHWAY 17 STATUS REPORT FOR DECEMBER 2009 Regular Board Meeting Agenda February 26, 2010 Page 2 5-7. ACCEPT AND FILE UNIVERSITY OF CALIFORNIA, SANTA CRUZ MONTHLY SERVICE REPORT FOR DECEMBER 2009 5-8. CONSIDERATION OF METROBASE STATUS REPORT 5-9. APPROVE REGULAR BOARD MEETING MINUTES OF DECEMBER 18, 2009 AND JANUARY 8 & 22, 2010 5-10. ACCEPT AND FILE MINUTES REFLECTING VOTING RESULTS FROM APPOINTEES TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR THE DECEMBER 2009 MEETING(S) 5-11. CONSIDERATION OF APPROVAL OF AN AMENDED AND RESTATED GREAT WEST ELIGIBLE DEFERRED COMPENSATION PLAN FOR GOVERNMENTAL EMPLOYERS AND AMENDED ADOPTION AGREEMENT 5-12. CONSIDERATION OF ACCEPTANCE OF FINANCIAL STATEMENTS WITH INDEPENDENT AUDITORS REPORT FOR YEAR ENDING JUNE 30, 2009 5-13. CONSIDERATION OF RENEWAL PROPERTY INSURANCE COVERAGE FOR 1200 RIVER STREET AND ADD NEW PROPERTY INSURANCE COVERAGE FOR 138 GOLF CLUB 5-14. CONSIDERATION OF APPROVAL OF SIDE AGREEMENT, CLASS SPECIFICATIONS AND WAGE SCALES FOR THE NEWLY CREATED TRANSPORTATION PLANNER SERIES 5-15. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO SET UP A PAYMENT GATEWAY ACCOUNT TO ESTABLISH THE INFRASTRUCTURE NECESSARY TO ALLOW METRO TO ACCEPT CREDIT CARD PAYMENTS AT ITS WEBSITE 5-16. CONSIDERATION OF AN AGREEMENT WITH SANTA CRUZ SEASIDE COMPANY FOR THE PROVISION OF LATE NIGHT SERVICE REGULAR AGENDA 6. PRESENTATION OF EMPLOYEE LONGEVITY AWARDS Presented by: Chair Pirie 7. CONSIDERATION OF ADOPTION OF RESOLUTION OF APPRECIATION FOR THE SERVICES OF PAT SPENCE AS A MEMBER OF THE BOARD OF DIRECTORS OF THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Presented by: Chair Pirie Regular Board Meeting Agenda February 26, 2010 Page 3 8. CONSIDERATION OF INCREASING HIGHWAY 17 EXPRESS FARES IN ORDER TO INCREASE REVENUES BY MAINTAINING AN OPTIMAL FAREBOX RECOVERY RATIO Presented By: Angela Aitken, Finance Manager & Acting Assistant General Manager 9. CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO SUBMIT A GRANT APPLICATION AND SIGN NECESSARY AGREEMENTS FOR FEDERAL FUNDING IN THE SECTION 5304 CALTRANS- ADMINISTERED FY10 TRANSPORTATION PLANNING TRANSIT PLANNING STUDENT INTERNSHIPS GRANTS PROGRAM Presented By: Angela Aitken, Finance Manager & Acting Assistant General Manager 10. CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO SUBMIT A GRANT APPLICATION AND SIGN NECESSARY AGREEMENTS FOR FEDERAL FUNDING IN THE SECTION 5304 CALTRANS- ADMINISTERED FY11 TRANSPORTATION PLANNING RURAL OR SMALL URBAN TRANSIT PLANNING STUDIES GRANTS PROGRAM Presented By: Angela Aitken, Finance Manager & Acting Assistant General Manager 11. CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO SUBMIT A GRANT APPLICATION AND SIGN NECESSARY AGREEMENTS TO OBTAIN FINANCIAL ASSISTANCE FROM THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY'S FY10 CALIFORNIA TRANSIT SYSTEM SAFETY, SECURITY AND DISASTER RESPONSE GRANT PROGRAM Presented By: Angela Aitken, Finance Manager & Acting Assistant General Manager 12. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT WITH MASTER CAR WASH FOR PARACRUZ VEHICLE WASHING SERVICES FOR AN AMOUNT NOT TO EXCEED $25,000 AND CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT WITH DEVCO OIL, INC. FOR PARACRUZ VEHICLE FUELING SERVICES FOR AN AMOUNT NOT TO EXCEED $185,000. Presented By: Ciro Aguirre, Operations Manager 13. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT WITH CDX WIRELESS, INC. FOR CONSULTANT SERVICES FOR UPGRADE OF SANTA CRUZ METRO'S LAND MOBILE RADIO SYSTEM FOR AN AMOUNT NOT TO EXCEED $59,798 Presented By: Ciro Aguirre, Operations Manager Regular Board Meeting Agenda February 26, 2010 Page 4 14. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXERCISE AN OPTION TO PURCHASE FOUR (4) EACH FORTY-FOOT LOW FLOOR COMPRESSED NATURAL GAS SUBURBAN COACHES FROM THE ORANGE COUNTY TRANSIT AUTHORITY CONTRACT WITH NEW FLYER OF AMERICA Presented by: Ciro Aguirre, Operation Manager 15. CONSIDERATION OF APPROVAL OF MODIFICATIONS TO THE ADVERTISING POLICY AND REGULATIONS AR-1006 TO INCLUDE ADVERTISING ON METRO'S WEBSITE Presented by: Margaret Gallagher, District Counsel 16. CONSIDERATION OF REASSIGNMENT OF CONSTRUCTION ADMINISTRATION SERVICE HOURS BY RNL DESIGN, INC. TO ACCOMMODATE ADDITIONAL HOURS RELATING TO THE DELAYS IN THE MAINTENANCE BUILDING FOR THE METROBASE PROJECT Presented by: Frank Cheng, Metrobase Project Manager 17. REVIEW OF ITEMS TO BE DISCUSSED IN CLOSED SESSION: District Counsel 18. ORAL AND WRITTEN COMMUNICATIONS REGARDING CLOSED SESSION SECTION II: CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – DECIDING WHETHER TO INITIATE LITIGATION (Pursuant to Government Code Section 54956.9(c)) Number of Potential Cases: One SECTION III: RECONVENE TO OPEN SESSION 19. REPORT OF CLOSED SESSION ADJOURN NOTICE TO PUBLIC Members of the public may address the Board of Directors on a topic not on the agenda but within the jurisdiction of the Board of Directors or on the consent agenda by approaching the Board during consideration of Agenda Item #2 “Oral and Written Communications”, under Section I. Presentations will be limited in time in accordance with District Resolution 69-2-1. When addressing the Board, the individual may, but is not required to, provide his/her name and address in an audible tone for the record. Members of the public may address the Board of Directors on a topic on the agenda by approaching the Board immediately after presentation of the staff report but before the Board Regular Board Meeting Agenda February 26, 2010 Page 5 of Directors’ deliberation on the topic to be addressed. Presentations will be limited in time in accordance with District Resolution 69-2-1. The Santa Cruz Metropolitan Transit District does not discriminate on the basis of disability. The Watsonville City Council Chambers is located in an accessible facility. Any person who requires an accommodation or an auxiliary aid or service to participate in the meeting, please contact Cindi Thomas at 831-426-6080 as soon as possible in advance of the Board of Directors meeting. Hearing impaired individuals should call 711 for assistance in contacting METRO regarding special requirements to participate in the Board meeting. A Spanish Language Interpreter will be available during "Oral Communications" and for any other agenda item for which these services are needed. This meeting will be broadcast live in Watsonville on Charter Channel 70. Community Television will rebroadcast it at 7:00 p.m. on Friday, March 5, 2010 on Comcast Channel 26 and also on Charter Channel 72. SANTb CLbRA lip Valley Tronsportation Authority February I, 20 I0 Santa Cruz Metropolitan Transit District Board of Directors 1 10 Vernon St. Saiita C'ruz, CA 95060 Dear Board of Directors: The Santa Clara Valley Transportation Authority (VTA) has partnered with Santa Cruz Metro since 1991 to provide the Highway 17 Express service. VTA and Santa CruL Metro are partics to a Joint Powers Authority that governs the service and in 2003 thc California Department of Transportation and the Capitol Corridor Joint Powers Authority became funding partners through a Memorandum of Jnderstanding. Quarterly meetings of the four agencies are held to discuss the finances, planning, and operating pcrfornmnce of the Highway 17 Exprcss service. Over the past several meetings discussions have been held on the possibility of raising the price of fares and passes for the service. The proposal to increase fares addresses rising operating expenses, reduccs subsidies and brings the Highway 17 Express fares more in line with other regional bus scrvices. Also, it has been quite some time since fares were last increased in April 2004. After much discussion, VTA recommends the following twenty tivc (25%) fare increase for the Highway 17 Express: Increase the Adult Single Ride from $4.00 to $5.00 Increase the Adult Day pass from $8.00 to $10.00 Increase the Adult Monthly Pass from $90.00 to $1 13.00 Increase the Senioi/Disabled Single Ride from $2.00 to $2.50 We understand the other agency partners for the Highway 17 Express service will also express their support for the proposed fare increase. With the anticipation that this fare incrcase will undergo the appropriate level of public review and input, VTA appreciates the Santa Cruz METRO Board of Directors' positive consideration of thc proposal. Please do not hesitate to contact me at 408-321-7032 if fiirther inforniation is needed. Sincerely, I)efkty Director, Operations Service & aperations Planning C: A. Aitken, Acting Assistant General Manager, Santa Cruz Metro M. Burns, General Manager D. Smith, Chief Operating Officer 3331 North First Sireet . Sun Jose, (A 95134 1927. Administralion 408 321.5555 . Customer Service 408.321 2300 2-b.1 February 2,20 10 Santa Cruz Metropolitan 'ransit District Board of Directors 110 Vernon St.
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