2/8/2016 MAYOR AI 6.1 Gena Marlin; CITY COUNCIL Julia Ratti. Ward I Ed Lawson. Ward /I Ron Smith. Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V
CITY ATTORNEY ChetAdams
CITY MANAGER Steve Driscoll
REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, January 25, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada
1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Pro Tern Ron Smith at 2:00 p.m.
2. Roll Call (Time: 2:00 p.m.) Mayor Pro Tern Ron Smith, Council Members Julia Ratti (by phone 2:10 p.m.), Ed Lawson, Ron Smith, Charlene Bybee, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. .
ABSENT: Mayor Geno Martini, Council Member Ron Schmitt
3. Opcning Ceremonies 3.1 Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by Pastor Omar Palmer, Sparks Seventh Day Adventist Church.
3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by City Attorney Chet Adams.
4. Public Comment (Time: 2:03 p.m.) William Steward requested information on the status of regionalization and service levels of REMSA. City Manager Steve Driscoll provided his contact information to Mr. Steward.
Matt Peterson spoke regarding redevelopment districts and cost prohibitive building practices in the older part of Sparks.
5. Agenda (Time: 2:06 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists.
A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the agenda minus agenda item 9.1 which was pulled by Mayor Pro Tern Smith. Council Members Lawson, Smith, Bybee, YES. Council Members Ratti, Schmitt, ABSENT. Passed unanimously with those present. Regular City Council Meeting Minutes - Page 2 Monday, January 25, 2016
6_ Minutes (Time: 2:06 p.m.) 6_1 Consideration and possible approval ofthe minutes ofthe regular Sparks City Council meeting of December 14, 2015. (FOR POSSIBLE ACTION) A motion was made by Council Member Bybee, seconded by Council Membcr Lawson, to approve the minutes of the regular Sparks City Council meeting of December 14,2015. Council Members Lawson, Smith, Bybee, YES. Council Members Ratti, Schmitt, ABSENT. Passed unanimously with those present.
7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:07 p.m.) 7.1 Presentation of Hometowne Christmas Parade 2015 Winners: Vehicles: Summit Christian Church Community: Amplified Entertainment Marching Band: eNvision Performing Arts Business: D&S Towing Animal: Spanish Springs Washoe Rodeo Club Float: Sparks Heritage Museum Costume group: Girl Scouts of the Sierra Nevada Best Overall: Thompson Garage Doors Thompson Garage Doors won overall with the most points_ They will have the opportunity to lead the parade in 2016. Our Judges are the leaders of each of our partner groups: Joseph Wyatt, Board Chair, Hot August Nights; Mike Wurm, CEO, Boys and Girls Club of the Truckee Meadows; Kyle Bateson, Sparks Church Lead Pastor, Living Stones Church (Time: 2: 15 p.m.) Special events Supervisor Francine Burge presented the winners of the 2015 Hometowne Christmas Parade.
7.2 Presentation: KTMB's Annual Report (Time: 2:07 p.m.) Keep Truckee Meadows Beautiful representative Christi Cakiroglu gave an update of the KTMB's impact in Sparks during 2014-15, using a non-profit agency to coordinate efforts for multiple clean-up, recycling, etc. projects in the region.
8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:21 p.m.) A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the consent items as submitted. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period November 26,2015 through January 6, 2016_ (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report.
8_2 Municipal Court Judge Pro Tempore list for calendar year 2016. (FOR POSSIBLE ACTION) An agenda item from Municipal Court Administrator Heidi Shaw recommending approval of Dean Heidrich, Esq.; Cheryl Field-Lang, Esq.; Michael Specchio, Esq.; Lewis Taitel, Esq; Richard A. Molezzo, Esq. for the list of Pro Tempore Judges for the calendar year 2016. Therc is no impact to the general fund. Regular City Council Meeting Minutes - Page 3 Monday, January 25, 2016
8.3 Consideration, discussion and possible approval to change the current job title of Parks Development & Operations Manager to Parks Development Coordinator on Appendix A in the MP Resolution. (FOR POSSIBLE ACTION) An agenda item from Senior Human Resources Analyst Jen McCall recommending a title change from Parks Development & Operations Manager to Parks Development Coordinator to best reflect the duties of the position. There is no impact to the general fund.
8.4 Consideration, discussion and possible approval to change the Employee Complement to reflect a title change from Parks Development & Operations Manager to Parks Development Coordinator; and, move the position from the Parks & Recreation Department to the Community Services Department. (FOR POSSIBLE ACTION) An agenda item from Senior Human Resources Analyst Jen McCall recommending Council approve a change to the Employee Complement to reflect a title change from Parks Development & Operations Manager in the Parks & Recreation Department to Parks Development Coordinator in the Community Services Department. There is no impact to the general fund.
8.5 Consideration and possible approval to purchase two vehicles from Carson Dodge in the amount of $53,424.50 during the 2016 fiscal year. (FOR POSSIBLE ACTION) An agenda item from Public Works Manager Ron Konnan recommending Council approve the purchase of two Dodge Ram pickup trucks from Carson Dodge in the amount of $53,424.50. Funds are budgeted in the motor vehicle fund; therc is no impact to the general fund.
8.6 Consideration and possible approval to purchase one 3.7 yard Doosan loader from Bobcat of Reno in the amount of $161,924.22. (FOR POSSIBLE ACTION) An agenda item from Public Works Manager Ron Konnan recommending Council approve the purchase of a loader from Bobcat of Reno in thc amount of $161 ,924.22 to rcplace loader #7360 that has reached the end of its life cycle, and now the maintenance costs have exceeded its value. Funds are budgeted in the motor vehicle fund; there is no impact to the general fund.
8.7 Consideration and possible approval of a contract to Reno Concrete, hic. for the Vista Drainage Improvement Project in the amount of $56,596. (FOR POSSIBLE ACTION) An agcrida item from Utility Manager Andrew Hummel recommending Council approve the contract. The project is the improvement to existing drainage facilities to mitigate storm runoff flows that bypass public stonn drain facilities and enter private property during major stonn events. Funds are budgeted in the stonn drains crp; there is no impact to the general fund.
8.8 Consideration and possible approval of an application for a Gaming license for Nevada Gaming Partners, LLC, dbat K-Mart Corporation Store #41511 located at 2125 Oddie Blvd., Sparks, NV submitted by Mr. Bruce Familian. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve the gaming license contingent upon the location being inspccted and approved by every city, county, district, and state Regular City Council Meeting Minutes - Page 4 Monday, January 25, 2016 agency having jurisdiction over the matter and upon fingerprints being returned from the FBI that do not reflect any disqualifying arrests/convictions. There is an estimated increase of $450 per quarter to the general fund.
8.9 Consideration and possible approval of a Reversion to Acreage Map for Anthony L. & Mellissa R. Edwards. (FOR POSSIBLE ACTION) An agenda item from City Engineer John Martini recommending Council approve the reversion to acreage map as submitted. Anthony L. & Mellissa R. Edwards are the owners of parcels 2, 3 and 4 of Parcel Map 765 and have requested a reversion to acreage of parcels 2, 3 and 4 into a single parcel. The parcels are located on Spanish Springs Road north of the intersection of Spanish Springs Road and Goldy Way. There is no impact to the general fund.
9. General Business 9.1 Presentation, discussion, and possible direction regarding the Washoe County Animal Services changes to Washoe County Code Chapter 55 which came before the Sparks City Council on May 26, 2015, and has since been further amended per direction from the Board of County Commissioners. (FOR POSSIBLE ACTION) This item was removed during 5.1, Approval of the Agenda.
9.2 Consideration and possiblc acceptance of a grant from The Nell J. Redfield Foundation in the amount of $45,000 for the Sparks Parks &. Recreation Department to continue various programming in 2016. (FOR POSSIBLE ACTION) (Time: 2:22 p.m.) An agenda item from Recreation Supervisor Shauna Nelson recommending Council accept the grant from the Nell J. Redfield Foundation. Acceptance of this grant will enable the Sparks Parks and Recreation Department to continue The Nell 1. Redfield Free Neighborhood Playground Program UNR Behavioral Services contract and a portion of the Leisure Without Limits Programs. Ms. Nelson said the Nell J. Redfield Foundation has provided support since 2010 and it is greatly appreciated. City Manager Driscoll said the long term support is a great tribute to city staff and the quality of the programs. There is no impact to the general fund.
A motion was made by Council Member Lawson, seconded by Council Member Bybee, to accept this grant of $45,000 from The Nell J. Redfield Foundation. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
9.3 Consideration and possible approval to negotiate an agreement with Truckee Meadows Water Authority and to accept a grant in the amount of $99,835.40 for the purchase of material used for turf reduction at several park locations around the City. (FOR POSSIBLE ACTION) (Time: 2:24 p.m.) An agenda item from Public Works Manager Ron Korman recommending Council accept the grant and direct staff to negotiate an agreement. The city has been approved to receive $99,835.40 in grant funds from Truckee Meadows Water Authority for the purchase of material used to reduce turf in several areas around the city. This is a program that will take place over two years, and requires an in-kind match from the city in the form of labor and equipment. The material includes decomposed granite, irrigation supplies, bushes, shrubs or trees. The Parks and Recreation Commission considered this item at its meeting on November 18, 2015 and recommended acceptance of the grant and implementation of the turf reduction program. The in kind match, of Regular City Council Meeting Minutes - Page 5 Monday, January 25, 2016 supplying labor and equipment, in the amount of $99,835.40 will consist of approximately 75% labor costs ($74,876.55) and approximately 25% ($24,958.85) to equipment whieh the city already has. Council Member Ratti asked staffto be aware of trash and weeds in public spaces maintained by the city.
A motion was made by Council Member Lawson, seconded by Council Member Bybee, to accept the Truckee Meadows Water Authority grant in the amount of$99,835.40. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
9.4 Consideration, discussion and possible approval of appointment as an alternate to the Regional Planning Governing Board for a three-year term, from the following pool of applicants listed in alphahetical order: Julia Ratti, Ron Schmitt, Ron Smith. (FOR POSSIBLE ACTION) (Time: 2:38 p.m.) An agenda item from City Manager Steve Driscoll recommending Council confirm the appointment of Council Member Ron Smith as an alternate to the Regional Planning Governing Board for a three year term of January 30, 2016 - January 30, 2019. There is no impact to the general fund.
A motion was made by Council Member Bybee, seconded by Council Member Lawson, to confirm the appointment of Council Member Ron Smith as an alternate to the Regional Planning Governing Board for a three year term of January 30, 2016 - January 30, 2019. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
9.5 Discussion and possible action changing the city's alternate member to the Western Nevada Development District Committee from Ron Smith to Ron Schmitt. (FOR POSSIBLE ACTION) (Time: 2:39 p.m.) An agenda item from City Manager Steve Driscoll recommending Council approve a change to the Western Nevada Development District Committee's alternative member from Ron Smith to Ron Schmitt. In November, 2014 the Council approved Ron Smith's membership to the Western Nevada Development District as the city's alternate member. It has recently come to light that Ron Schmitt has been attending all of the committee meetings, and acting as the city's alternate member. There is no impact to the general fund.
A motion was made by Council Member Bybee, seconded by Council Member Lawson, to appoint Council Member Schmillto serve as the city's alternate member of West em Nevada Development District Committee. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
9.6 Consideration of and possible approval of the Mayor's recommendation of reappointment of James Fewins and the appointment of Dian VanderWeli to the Sparks Planning Commission from the following pool of applicants, listed in alphabetical order: Jeff Bowling, Scott Carey, James Fewins, Johanna Lee, Jennifer Martinez, David Shocket, and Dian VanderWeli. (FOR POSSIBLE ACTION) (Time: 2:41 p.m.) Regula, City Council Meeting Minutes - Page 6 Monday, January 25, 2016
An agenda item from City Manager Steve Driscoll recommending Council confirm the reappointment of Mr.James Fewins and thc appointment of Ms. Dian VanderWell to the Sparks Planning Commission through Dccember 31, 2019. There is no impact to the general fund.
A motion was made by Council Member Lawson, seconded by Council Member Bybee, to confirm thc Mayors recommendation of rcappointment of Mr. James Fewins and the appointment of Ms. Dian VanderWell to the Sparks Planning Commission through December 31, 2019. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
9_7 Consideration and possible approval of reapportionment of assessments levied under Ordinance No_ 2397 Local Improvement District No.3 (Legends at Sparks Marina) Reapportionment No_ 2. (FOR POSSIBLE ACTION) (Time: 2:43 p.m.) An agenda item from Deputy City Manager of Community Development Neil Krutz recommending Council approve the reapportionment of assessments as submitted by staff. The owners of 3 parcels within the improvement district would like to delete 3 parcels and create 13 new parcels. This change requires a reapportionment of the LID assessments. Local Improvemcnt District No.3 was created by the City Council in 2008 to support development of the Legends at Sparks Marina Park. At the time the LID assessments were distributed based on benefit to each parcel. An initial reapportionment was approved by the City Council on November 8, 20 I O. Since that time, the number of parcels and their configurations has changed, requiring reapportionment of the LID assessments. Staff retained Stantec Incorporated, preparer of the original Engineer's Rcport for the district, to conduct the reapportionment analysis. The reapportionment report, submitted in draft form until approval by the City Council, is attached to the staff report. Once approved, the parcel maps will be recorded and Washoe County will assign parcel numbers to the new and reconfigured parcels. Once those parcel numbers are created, the reapportionment report will be finalized, signed by Engineer and recorded with Washoe County. There is no impact to the general fund.
Council Member Lawson disclosed per NRS Chapter 281 that although his employer Sierra Builders has worked with Red Development in the past, the issue before Council today is not specifically related to any project they are associated with nor do they anticipate being involved with. Council Member Lawson will be voting on this item.
A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve Reapportionment No.2 to assessments levied under Ordinance 2397 Local Improvement District No.3 (Legends at Sparks Marina). Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
10. Public Hearing and Action Items Unrelated to Planning and Zoning 10_1 None
1 L Planning and Zoning Public Hearings and Action Items 11.1 SECOND READING, Public Hearing, consideration of and possible action on Bill No_ 2700 to rezone a site approximately 4.25 acres in size from CI (Neighborhood Commercial) to C2 (General Commercial) located at 2050 Regular City Council Meeting Minutes· Page 7 Monday, January 25, 2016
Pyramid Way, Sparks, NV. (PCN1S043) (FOR POSSIBLE ACTION) (Time: 2:48 p.m.) An agenda item from Senior Planner Ian Crittenden on behalf of Michael Mardian recommending Council approve the request by Michael Mardian to rezone a site approximately 4.25 acres in size located at 2050 Pyramid Way from C I (Neighborhood Commercial) to C2 (General Commercial). This rezoning request is in conformance with the Master Plan and is appropriate for the location. The site is adjacent to the Greenbrae shopping center and across the street fi-om the Scolari's shopping center, both of which are currently zoned C2. This site has been vacant for the last 5 years. Rezoning from C I to C2 will increase the range of uses permissible on the site, allowing for a more flexible and efficient development of this property. Staff made all of the findings and recommended approval 10 the Sparks Planning Corrunission. At their November 5, 2015 meeting, the Sparks Planning Corrunission voted to forward a recommendation of approval to the Sparks City Council. There is no impact to the general fund.
The Public Hearing was opened at 2:53, no comments were received, the Public Hearing was closed.
A motion was made by Council Member Lawson, seconded by Council Member Bybee, to adopt Bill No. 2700 and approve the Rezoning request associated with PCN 15043 to rezone a site approximately 4.25 acres in size from C I (Neighborhood Commercial) to C2 (General Commercial), based on the findings ZI through Z3, and the facts supporting these findings as set forth in the stafT report. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
11.2 Public. hearing, consideration of and possiblc approval for Greenleaf Enterprises, Inc. to move a medical marijuana cultivation and production facility from an approved location at 380 S. Rock Boulevard to a location at 1675 Crane Way. (PCN1S065) (FOR POSSIBLE ACTION) Crime: 2:53 p.m.) An agenda item from Senior Planner Karen Melby recommending Council approve the relocation request from Greenleaf Enterprises, Inc. Pursuant to NRS 453A.350, a medical marijuana establishment may apply to change location within the same local jurisdiction as its original approval. A local government may only approve such an application following a public hearing. Greenleaf Enterprises, Inc .. has requested in writing that the Sparks City Council conduct a public hearing and approve a change of location for Greenleaf Enterprises, Inc. to operate a medical marijuana cultivation and production facility.
Greenleaf is requesting to move the cultivation and production facility from a proposed location at 380 S. Rock Boulevard to 1675 Crane Way. This request is pursuant to this provision of NRS and represcnts the second proposed re·location of this MME. In October 2015, the City granted Greenleaf approval to re-locate this proposed medical marijuana cultivation and production facility to locatc at 380 S. Rock Boulevard. Greenleaf was originally approved by the City to establish a medical marijuana cultivation and production facility, along with a medical marijuana dispensary at 1825 Freeport Boulevard in September 20 14. Greenleaf Enterprises was unable to come to terms for purchase of the property at 380 S. Rock Boulevard and the MME cannot be established at this location. There is no impact to the general fund.
Council Member Lawson disclosed per NRS Chapter 281 his employer Sierra Builders has done work for Greenleaf Enterprises in the past, however, they do not anticipate doing work in the Regular City Council Meeting Minutes· Page 8 Monday, January 25, 2016
future. Mr. Lawson also said neither he nor his company will bcnefit from this project, so he will be voting on this item.
The Public Hearing was opened at 2:56. Representative of the applicant Ken Krater said he is available to answer any questions and the applicant has submitted the tenant approval permit and will be meeting with stafTshortly to have a preliminary plan review meeting. The Public Hearing was closed a12:57
A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the request from Greenleaf Enterprises, Inc. to relocate a medical marijuana cultivation and production facility from 380 S. Rock Boulevard to 1675 Crane Way. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
12. Closed Door Sessions 12.1 None
13. Comments 13.1 Comments from the Public Crime: 2:58 p.m.) - None 13.2 Comments from City Council and City Manager (Time: 2:58 p.m.) Council Member Lawson requested staff to investigate annexing to the cast for Sparks for industrial applications.
City Manager Driscoll said there will be a concurrent meeting of the Sparks City Council, along with the Reno City Council and Washoe County Board of Commissioners, at 8:30 a.m. on Monday, february I, 2016 at the Reno Council Chambers on First Street and the only topic will be an update and discussion on the Flood Control Project.
Council Member Ratti asked Council Member Bybee to Chair the Redevelopment Agency meeting that is following this meeting.
14. Adjournment Council was adjourned at 3:00 p.m.
ATTEST: GENO R. MARTINI, Mayor
»> 2/22/2016
AI 6.1 MAYOR Geno Martini
CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward 1/ Ron Smith, Ward III Charlene Bybee, Wan1IV Ron Schmitt, Ward V
CITY ATTORNEY ChetAdams
CITY MANAGER Steve Dn"scoll
SPARKS CITY COUNCIL CONCURRENT MEETING WITH WASHOE COUNTY BOARD OF COMMISSIONERS, AND RENO CITY COUNCIL MINUTES
8:30 a.m. Monday, February 1,2016 Reno city Council Chamber, One East First St., Reno, NV
1. Call to Order Crime: 8:38 a.m.) The concurrent meeting of the Sparks City Council was called to order by Reno Mayor Pro Tern Osear Delgado at 8:38 a.m.
2. Pledge of Allegiance (Time: 8:38 a.m.) The Pledge of Allegiance was lcd by Sparks Mayor Geno Martini.
3. Roll Call (Time: 8:39 a.m.) Mayor Geno Martini, Council Members Julia Ratti (8:42 a.m.), Ed Lawson, Ron Smith, Charlene Bybee (8:42 a.m.), City Manager Steve Driscoll, and City Clerk Teresa Gardner, PRESENT.
ABSENT: Council Member Ron Schmitt, City Attorney Chet Adams
4. Public Comment (Time: 8:39 a.m.) - None
S. Approval of the Agenda (For Possible Action) (Time: 8:43 a.m.) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists.
A motion was made by Council Member Smith, seconded by Council Member Ratti, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present.
6. Approval of the Minutes - Reno City Council- Concurrent - September 21, 20158:30 am (FOR POSSIBLE ACTION) (Time: 8:41 a.m.) Action item for City of Reno only; Sparks approved the September 21,2015 Concurrent Meeting Minutes at their regular City Council meeting held on November 9, 2015.
7. Presentation, discussion and possible direction regarding the Regional Flood Project Update (FOR POSSIBLE ACTION) (Time: 8:41 a.m.) Concurrent Meeting Minutes - Page 2 Monday, February 1, 2016
Truckee River Flood Project Executive Director Jay Aldean presented an update on historical flood events, project accomplishments, regional strategy, funding and project goals.
Mr. Aldean said the current mapping data from FEMA is inaccurate and he would like to sec updated information used to re-map the region. The area more recently mapped for the Southeast Connector is accurate. The flood project would lower the flood levels and affect the mapping. If the flood project is approved to go forward, the project will request the re-map from FEMA and provide FEMA the required updated information. [fthe project does not move forward, each entity will have to request arc-map of their area from FEMA.
Mr. Aldean discussed the funding options which included sales tax (which would need to be approved by the voters), along with a direct benefit fee (enacted by the flood board but not active until after the tax measure passes). Mr. Aldean discussed the importance of providing information and education to the community.
No public comments were received.
A motion was made by Council Member Smith, seconded by Council Member Ratti, to accept the presentation. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSENT. Passed unanimously with those present. The same motion carried for the City of Reno and Washoe County.
10. Comments from the Councils, Commissions, Boards or Managers Crime: 9:57 a.m.) Sparks Council Member Bybee requested discussion at a future concurrent meeting regarding regional cooperation for the Star Spangled Sparks July 4th fireworks show. Reno Council Member Jargon supported the suggestion and said she would like to expand the discussion to incl ude regional cooperation for other special events.
Washoe County Commissioner Hartung requested discussion at a concurrent meeting regarding effluent water.
II. Public Comment (Time: 9:59 a.m.) - None
12. Adjournment (Time: 9:59 a.m.) Council was adjourned at 9:59 a.m. AQQ.~ GENO R. MARTIN[, Mayor ATTEST: o CilyoF +~-"'-L11J~!"",IJ~Q..... 6d.!.W1~d~/l~k\'-'--=~~=~.l-fJJ~ .~ Gardner, City Clerk =
»> 2/22/2016 AI 6.1 MAYOR Gena Martini
CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward II Ron Smith. Ward III Charlene Bybee, Ward IV Ron Schmitt, Ward V
CITY ATTORNEY ChetAdams
CITY MANAGER Stephen Driscoll
CITY COUNCIL WORKSHOP ON CITY COMPREHENSIVE PLAN 10:00 A.M., Monday, February 8, 2016 Sparks City Hall, 431 Prater Way, Sparks, NV, Lower Level EOC Training Room Sparks, Nevada
1. Call to Order (Time: 10:00 a.m.) The workshop of the Sparks City Council was called to order by Mayor Geno Martini at 10:00 a.m.
2. Roll Call (Time: 10:00 a.m.) Mayor Geno Martini, Council Members Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt (arrived 10:40 a.m.), City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: Julia Ratti
3. Pledge of Allegiance (Time: 10:0 I a.m.) The Pledge of Allegiance was led by Fire Chief Tom Garrison.
4. Public Comment (Time: 10:01 a.m.) Council and staff sang Happy Birthday to Deputy City Manager Neil Krutz.
5. Agenda (Time: 10:02 a.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the agenda as submitted. Council Members Lawson, Smith, Bybee, YES. Council Members Ratti and Schmitt absent. Passed unanimously with those present.
6. Presentation, discussion and possible direction on the Comprehensive Plan which may include an update on the Phase I Public Outreach survey results, review of the project schedule and discussion on the themes and questions for the Phase 2 Public Outreach. (For Possible Action) (Time: 10:02 p.m.) A presentation by Senior Planner Karen Melby, Karen Craig of Creative Cities and Amy Demuth and Ronele Dotson of RAD Strategies on IgniteSparks. Karen Craig gave an update on the Phase I Public Outreach survey results. Ms. Craig went over the initial results from the three question City Council Workshop Minutes· Page 2 Monday, February 8, 2016 survey, what citizens love about Sparks and their top wishes for the future of Sparks. Ms. Craig and staff gave an overview of the approach taken for the outrcach initiative for the comprehensive plan update, outlining timing of upcoming events.
City Planner Annando Ornelas and Senior Planner Karen Melby gave a review of the project schedule and discussion on the themes and questions for the Phase 2 Public Outreach, asking for direction from Council for the Phase 2 Public Outreach Questionnaire. Mr. Ornelas reviewed the proposed questions individually, asking for Council feedback for each one. Council feedback included wanting staff to simplify the questions, for staff to clarify on the questionnaire that additional services equals additional cost, transparency, and the addition ofteehnology security.
Council concerns include flooding and that there is no political will to have a flood project, a viable industrial area and schools, although the city does not have control of the schools. Thcre was discussion with Council regarding how growth would look and if the city can afford to expand its residential areas.
7. Comments 7.1 Comments from the Public -None.
7.2 Comments from City Council and City Managcr- None.
8. Adjournment (Time: 12:04 p.m.) Council was adjourned at 12:04 p.m.
GENO R. MARTINI, Mayor
ATTEST:
»> 2/22/2016 MAYOR AI 6.1 Geno Martini CITY COUNCIL Julia Ratti. Ward I Ed Lawson. Ward II Ron Smith. Ward 1/1 Charlene Bybee, Ward IV Ron SchmiN. Ward V
CITY ATTORNEY ChetAdams
CITY MANAGER Steve Driscoll
REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, February 8, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada
1. Call to Order Crime: 2:00 p.m.) The regularmeeting orthe Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m.
2. Roll Call (Time: 2:0 I p.m.) Mayor Geno Martini, Council Members Julia Ratti (phone), Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt (arrived 2:04 p.m.), City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: None
3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by President Rajan Zcd, Universal Society of Hinduism.
3.2 Pledge of Allegiance (Time: 2:04 p.m.) The Pledge or Allegiance was led by Council Member Ed Lawson.
4. Public Comment (Time: 2:04 p.m.) Public comment was given by Mr. Ron Breaux regarding traffic violations on N. Los Altos Pkwy, Santa Barbara area.
5. Agenda (Time: 2:08 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists.
A motion was made by Council Member Schmitt, seconded by Council Member Smith, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
6. Minutes (Time: 2:09 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of January 25, 2016. (FOR POSSIBLE ACTION) Regular City Council Meeting Minutes - Page 2 Monday, February 8, 2016
A motion was made by Council Member Schmitt, seconded by Council Member Lawson, to approve the minutes of the regular Sparks City Council meeting of January 25,2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:09 p.m.)
7.1 Commendation: Dr. John Novak (Time: 2:09 p.m.) Mayor Martini recognized Dr. John Novak for his election as the Sparks Representative to the National Association of Local Boards of Health, Board of Directors. Council Member Ratti thanked him for being a great addition to the Board.
8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:12 p.m.) A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the consent items as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period January 7, 2016 through ,January 20, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jcff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report.
8.2 Consideration, review and acceptance of the receipt of grant and/or donation money which is individually under $5,000. (FOR POSSIBLE ACTION) An agenda item from Accountant Rick Parton recommending Council approve the acceptance of grants and/or donations received that are individually under $5,000.
8.3 Consideration and possible approval of an Interlocal Agreement (AC-5219) between the City of Sparks and Washoe County to allow for the conducting and holding of the 2016 primary and general elections. (FOR POSSIBLE ACTION) An agenda item from City Clerk Teresa Gardner recommending Council approve the interlocal agreement (AC-5219) with Washoe County to provide for the conducting and holding of the primary and general elections for 2016. The Sparks City Charter was amended in 2001 to conduct all Sparks' Municipal Elections concurrent with the Federal and State primary and general elections in the even numbered years. Washoe County has becn conducting elections on behalf of the City of Sparks since 2002. The interlocal agreement is to authorize the Washoe County Registrar of Voters to conduct the 2016 primary and general elections for the City of Sparks. Cost is nol 10 exceed $35,000.
9. General Business 9.1 Consideration and possible approval of funding allocations recommended by the Tourism and Marketing Committee for 2016 special events. (FOR POSSIBLE ACTION) (Time: 2:13 p.m.) An agenda item from Community Relations Manager Adam Mayberry recommending that Council approve the following funding requests as approved by the Tourism & Marketing Committee: Regular City Council Meeting Minutes - Page 3 Monday, February 8,2016
Brand Leadership Team $66,750 Hot August Nights $30,000 Malibu Evolution Pro Series $20,000 Sparks Open Streets $5,000 Parks and Recreation Department $11,200 U.S. Open of Watercross $20,000 39 North Downtown (Marketplace) $22,500 39 North Downtown (North Pole) $7,500 Best in the West Nugget Rib Cook-Off $30,000 Slar Spangled Sparks $20,000 High Desert Stearn Convention $5,000 Riding on the River Family Festival $1,000 Bark for Life Fundraiser -0- The Bro-Code 5k Fundraiser -0- Pumpkin Palooza $15,000 Total Funding Allocations $253,950
The City of Sparks receives an annual aIlocation of room tax revenues from the Reno Sparks Convention & Visitors Authority (RSCV A) which ean only be used for the marketing and promotion of tourism in the City of Sparks and the operation and maintenance of capital improvements within redevelopment areas oflhe city. Funding is from the Tourism and Marketing Fund; the balance is paid from the general fund.
Council Member Schmitt thanked city staff members Cyndi Boggan, Francine Burge and Tracy Domingues for their work. Mr. Schmitt said that the City of Sparks receives the first $200,000 of the 2% room tax generated by the City of Sparks, minus $4,000 that is paid to the RSCV A, and the rest is distributed to the City of Reno and the RSCV A. Council Members Lawson and Sehmilt recommended the city consider using its 2017 legislative bill drafl request to adjust the room tax distribution.
A motion was made by Council Member Schmitt, seconded by Council Member Lawson, to approve the funding allocations for the events of the 2016 special events season as recommended by the Tourism and Marketing Committee. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9,2 Possible direction to the City Manager regarding Municipal elections in light of Public Integrity Alliance v. Tucson. (FOR POSSIBLE ACTION) (Time: 2:24 p.m.) An agenda item from Senior Assistant City Attorney Doug Thornley seeking direclion from the Council as to its preferred path forward for the city's 2016 elections. Primary elections for Council Members are currently ward only. General elections are currently held at large (city-wide). On November 10,2015, the United States Court of Appeals for the Ninth Circuit determined that this "hybrid" system is unconstitutional. This case is currently in the appeal process of the courts and the decision date is not known. City staff was seeking direction to either continue to utilize the Charter hybrid system or default to the at large system in state law. Impact to thc general fund is unknown. Council discussed the lack of a final court decision and the process to change the charter.
No action was taken. Regular City Council Meeting Minutes - Page 4 Monday, February 8, 2016
9.3 First Reading of Bill No. 2702, an Ordinance providing for the conducting and holding of the 2016 municipal elections. (Time: 2:44 p.m.) An agenda item from City Clerk Teresa Gardner for an Ordinance providing for the conducting and holding of the 2016 municipal elections.
Bill No. 2702 was read by title by City Clerk Teresa Gardner. The second reading and public hearing will be held on Monday, February 22, 2016.
10. Public Hearing and Action Items Unrelated 10 Planning and Zoning 10.1 Public Hearing, consideration and possible approval of 8i11 No. 2701, An Ordinance designated by the short title "2016 Medium-Term Flood Control Bond Ordinance"; Providing for the issuance by the City of Sparks General Obligation (Limited Tax) Medium-Term Flood Control Bonds, Series 2016 in the aggregate principal amount not to exceed S20,000,000 for the purpose of acquiring, constructing, improving and equipping flood control and drainage projects; Declaring that this ordinance pertains to the sale, issnance and payment of the bonds; providing for adoption of the ordinance as if an emergency exist; and providing for the effective date hereof. (FOR POSSIBLE ACTION) (Time: 2:45 p.m.) An agenda item from Financial Services Director Jeff Cronk recommending Council approve the ordinance authorizing the sale of medium-term debt up to $20 million to finance Phase 3 of the North Truckee Drain Realignment Project. On December 14, 2015 the Sparks City Council approved Resolution No. 3288 authorizing the issuance of medium-term obligations up to $20 million to help finance flood control and drainage projects. The Ordinancc being considered today authorizes city staff to issue a public offering "General Obligation, Medium-term Flood Control Bonds, series 2016" in the aggregate principal amount not to exceed $20 million. Even though these bonds will be general obligations of the city, the debt service payments for these bonds will be paid from residential and commercial flood control user fees from within the city's storm drains capital project fund. Residential and commercial flood control user fees generate approximately $3 million in revenue annually. Debt service payments are estimated not to 'exceed $2.2 million annually.
Mr. Cronk stated that transferability was not included at this time. Staff will be seeking an early call provision to bc able to redeem this bond not earlier than 5 years. Utility Manager Andy Hummel stated the city is in the process of attaining two additional easements, then bid packages will be sent out in March of 20 16. Staff is looking at a timeframe of 18 months for construction.
Opened for Public Hearing at 2:52. No commcnts recei ved.
A motion was made by Council Member Schmitt, seconded by Council Member Smith, to approve Bill No. 2701, authorizing the issuance of medium-term obligations up to $20 million to provide for financing of flood control and drainage projects. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
Mayor Martini noted that the City of Sparks is the only entity doing something for the flood control project. Regular City Council Meeting Minutes· Page 5 Monday, February 8, 2016
The request was approved by the State Department of Taxation and the letter of approval IS included below as rcquired by NRS350.089.
I, STATE OF NEVADA RENO OFFltE DEPARTMENT OF TAXATION .. eCOK.lI1u. LI"~ Web Site: http://taM.nv.gov 8u11<1'fM)l:Su'IIIlJ! $ ~"". ~.HI e;Wl t550Colle9~~""'''' SJ.'~ liS P>.on. [115,811·991] c.-C>ly,"' •• ,,,, enllfi.~l7 ~.r['7!)ne·:lCl ~ p ••,,,,, (Imee-.·:noo Fl' m!)U4·J020 BiliAP4 SIINOOVAL lASlitOAS OFFICE I'IENDERSOt/ OFflCf tia...".r ;!~ 1',__ 1'111 __ SuIte 1110 ROBERTR 8AFlt:I'lGO, Gfa"'l51~ OIIce OulC'/IQ. Sl.i\eIJOO ~!~ L w. ... ~.n _ ..."'" 1'1 .... C"",,. fos.~1 r •• 0Dmmr"""", ... ..,. ... "".'907. DEOHNE E·-CO'lnN[ UOIV.., ... N.....acI.IUIO. Ph:... · ('I~1) .'&.J30~ £""""'.... 0.'_ Pno"" f!Ol'l 056-2JOCl h. :ID~ IM·1UJ F.. (Iat. ,86·3311
January 6, 2016
Mr. Jeff Cronk, Finance Director City of Sparks P. O. Box 657 Sparks, NV 89432
Re: Medium·term Financing Request
Dear Mr. Cronk:
The Department of TSlCalion has received the request from the City 01 SparkS lor approval of medium term obligations in the amount not to exceed $20,000,000 in order to finance, wholly or in part, Ihe acquisitIOn. construction, improvement and equipment of flood control and drainage projects. This Medium-Ierm obligation is proposed to be repaid from legally available funds of Ihe City, including without !imj~tion. monies deposited Into the City's Storm Drain Capital Projects Fund in an estimated amount 01 $2.500,000 annually. The interest rate for this medium lerm financing is estimated to bo approximately 4%. This rate will nol exceed by more than 3% the 'Inelek of Twenty Bonds' which is most recently publiShed in the Bond Buyer before bids are received or negotiated offer is accepted in accoi'dance with NRS 350.091.
The City held the public hearing for this MTO on December 14. 2015 where this was approved unanimously by the City Council of the City of Sparks.
The request has been reviewed as required by NRS 350.0a9 and is approved
Pursuant to NHS 350.069, the approva! must be recorded in the minutes 01 the governing body, and the financing must be secured within eighteen months of the receipt ollhis approval,
If you have any questions regarding this matter, pleose do not hesitate to call Kelly Langley in the LOCB! Govemment Finance Section at (775) 684·2073.
Sincerely, . .'. ~r.~ Deonne E.· Contine Executive Oirector
DEC:kl cc: Martin R. Johnson, JNA Consulting Group, LLC Wayne Webber, City of Sparks Jennifer Stern, Sherman & Howard LLC Wade Beavers, Sherman & Howard LLC
11. Planning and Zoning Public Hearings and Action Items 11.1 None
12. Closed Door Sessions 12.1 None
13. Comments Regular City Council Meeting Minutes - Page 6 Monday, February 8, 2016
13.1 Comments from the Public - None 13.2 Comments from City Council and City Manager (Time: 2:53 p.m.) Council Member Schmitt requested an agenda item be brought forward on reconfirming the City Councils' vote on consolidation. Mr. Schmitt also requested policy or guidance on what is to be expected when a question is asked of the Attorney, when an issue is private or to be distributed to the Council. City Attorney Chet Adams stated the attorney's office determines attorney privilege. When an issue is not confidential, the attorney will pass the opinion out to Council and post the opinion on the attorney's website. If the issue is confidential, the attorney will still pass the opinion out to Council but it will not be posted on the attorney's website. If the question asked is specific to a Council Member, the attorney will give the opinion to the Council Member and consider the opinion to. be under attorney/client privilege.
14. Adjournment Council was adjourned at 2:53 p.m.
A.R1At..k GENO R. MARTINI, MlI)IOf"
ATTEST:
»> 3/14/16 AI 6.1 MAYOR Gena Martini
CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward 1/ Ron Smith, Ward III Charlene Bybee, Ward IV Ron Schmitt, Ward V
CITY ATTORNEY ChelAdams
CITY MANAGER Steve On"scall
REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, February 22, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada
1. Call to Order (Time: 2:00 p,m.) The regular meeting ofthc Sparks City Council was called to order by Mayor Geno Martini at 2:00 p,m,
2. Roll Call (Time: 2:01 p,m,) Mayor Geno Martini, Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT,
ABSENT: None
Council Member Ratti said State Senator Debbie Smith passed away this weekend, The late Senator Smith was a friend, a mentor, and the epitome of a public servant for the State of Nevada, A moment of silence was observed in honor of State Senator Debbie Smith,
3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:03 p,m,) The invocation was provided by Pastor Pete Vossler, Crosswinds Assembly of God,
3.2 Pledge of Allegiance (Time: 2:04 p.m.) The Pledge of Allegiance was led by Council Member Lawson.
4. Public Comment (Time: 2:04 p.m.) - None
5. Agenda (Time: 2:04 p.m.) 5.1 Approval ofthe Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists,
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously, Regular City Council Meeting Minutes· Page 2 Mondav, February 22, 2016
6. Minutes (Time: 2:05 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of February 8, 2016, the Sparks City Council Workshop of February 8, 2016 and the Sparks City Council Concurrent meeting of February 1,2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the minutes of the regular Sparks City Council meeting of February 8, 2016, the Sparks City Council Workshop of February 8, 2016 and the Sparks City Council Concurrent meeting of February I, 2016. Council Members Ratti, Lawson, Smith, .Bybee, Schmitt, YES. Passed unanimously.
7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:05 p.m.) 7.1 Proclamation: "International Women's Day" (Time: 2:05 p.m.) Mayor Martini proclaimed March 8, 2016 as International Women's Day and recognized women for their achievements without regard to division, whether national, ethnic, linguistic, cultural, economic, or political. The proclamation was read by Council Member Bybee and presented (0 Xiomara Rodriguez. Ms. Rodriguez thanked the Council, gavc them an informational flyer on Tu Casa Latina and invited them to attend an event to be held March 8, 2016.
7.2 Proclamation: "Black History Month" (Time: 2:10 p.m.) Mayor Martini proclaimed February 2016 as Black History Month and encouraged citizens everywhere to celebrate the countless contributions of African Americans. The proclamation was presented to Andrew Barbano, Lucille Adin and Lonnie Feemster. Mr. Barbano requested the city activate the diversity commission approved in 2007 and cooperate with the City of Reno's upcoming human rights commission. Mr. Barbano also informed Council of the poetry contest to be held at Paradise Park the afternoon of February 27, 2016.
7.3 Presentation: "Community Health Alliance" (Time: 2:14 p.m.) Community Health Alliance Chief Executive Officer Charles Duarte presented information about the Community Health Alliance and its mission to provide quality, affordable, comprehensive health services to all. Council Member Ratti thanked Mr. Duarte and said the organization serves a critical role in the community and it is exciting to see a center come to Sparks.
7.4 Presentation: City of Sparks' participation in the Washoe County Emergency Management Accreditation Program (Time: 2:24 p.m.) Administrative Services Director Chris Syverson introduced Washoe County Emergency Manager Aaron Kenneston who described the EMAP accreditation process. The region was awarded accreditation which validates the actions taken to prepare our region for emergency response. Mr. Kenneston distributed the emergency preparedness and elected officials guides and presented the City of Sparks with an accreditation plaque.
8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:29 p.m.) A motion was made by Council Member Lawson, seconded by Council Member Ratti, to approve the consent items as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 3 Monday, February 22, 2016
8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period January 21, 2016 through February 3, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report.
8.2 Consideration and possible award of a contract to provide Engineering Services for the City of Sparks Lift Stations Cellular Communications System with George T. Hall Company in the amount of $95,125. (FOR POSSIBLE ACTION) An agenda item from Utility Manager Andrew Hummel recommending Council award the contract. This contract will provide for the design and construction of the remaining tcn (\0) pumping station site communication systems to provide serviee within the sanitary sewer, storm drain, and effluent utilities. Funds are budgeted in the CIP, there is no impact to the general fund.
9. General Business 9.1 Consideration and possible approval of a funding allocation recommended by the Tourism and Marketing Committee for 2016 special events. (FOR POSSIBLE ACTION) (Time: 2:29 p.m.) An agenda item from Community Relations Manager Adam Mayberry recommending Council approve a funding request for $2,000 for "Kids Free Fishing Day" sponsored by the Rotary Club of Sparks as recommended by the Tourism and Marketing Committee after their February 9, 2016 meeting. The City of Sparks receives an annual allocation of room tax revenues from the Reno Sparks Convention & Visitors Authority which can only be used for the marketing and promotion of tourism in the City of Sparks and the operation and maintenance of capital improvements within redevelopment areas of the city. Funds are budgeted in the Tourism and Marketing fund.
A motion was made by Council Member Smith, seconded by Council Member Ratti, to approve the funding allocation for the event of thc 2016 special events season as recommended by the Tourism and Marketing Committee. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
Council Member Lawson thanked the Council and said June 9, 2016 will be free fishing for those with disabilities and June 11,2016 will be free fishing day.
9.2 Consideration, review and possible acceptance of a grant from the Union Pacific Foundation for $5,000. (FOR POSSIBLE ACTION) Crime: 2:32 p.m.) An agenda item from Spccial Events Supervisor Francine Burge recommending Council accept the grant. The City of Sparks hosts over 14 events in Victorian Square. The city's goal of hosting events serves 3 objectives: to encourage economic development, promote tourism and stimulate civic pride. Nearly half of these events are fundraisers produced by non-profit organizations. The funds requested will be used to help the producers offset the costs of events by adding logistical elemcnts such as portable restrooms and barricades. There is no impact to the general fund.
A motion was made by Council Member Ratti, seconded by Council Member Bybee, to accept this grant from Union Pacifie Foundation in the amount of $5,000 to purchase equipment as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 4 Monday, February 22, 2016
9.3 Consideration, discussion, and possible adoption of Resolution No. 3289 to adopt the Washoe County Multi-Hazard Mitigation Plan. (FOR POSSIBLE ACTION) (Time: 2:34 p.m.) An agenda item from Administrative Services Director Chris Syverson and Washoe County Emergency Manager Aaron Kenneston recommending Council adopt the Resolution. Mr. Kenneston said the Federal Emergency Management Agency (FEMA) requires that each jurisdiction adopt a Multi-Hazard Mitigation Plan on a 5-year cycle. In 2015, Washoe County worked closely again with Regional Partners for the 5-year update of the plan. The plan was produced with experts from the various public safety disciplines throughout the County as well as private businesses and citizens. The plan was presented to citizens in four public meetings and has been approved by the State of Nevada and FEMA. The final step in this process is formal adoption of the plan. There is no impact to the general fund.
A motion was made by Council Member Bybee, seconded by Council Member Ratti, to adopt Resolution No. 3289 for the adoption of the Washoe County Multi-Hazard Mitigation Plan. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.4 Consideration, discussion, and possible action to approve a change order for additional funding of $44,104 for the Regional Business License and Permits Program. (FOR POSSIBLE ACTION) (Time: 2:41 p.m.) An agenda item from Administrative Services Director Chris Syverson and Deputy City Manager for Community Services Neil Krutz, presented by City Manager Steve Driscoll, recommending Council approve the change order for additional funding. The City of Sparks, the City of Reno, the Washoe County Health District, and Washoe County have been working with Aeccla to develop and implement a new regional license and permit program since April, 2012. The City Council approved the Interlocal Cooperative Agreement on June 23, 2014. The City Council also approved Washoe County to perform duties as fiscal manager for all four agencies. Washoe County holds the contract with Aecela and acts as overall project manager.
This program will replace current legacy systems of HDL for business licensing and Permits Plus for permits. Initially, the system was slated to 'go live' December, 2015. Due to the difficulty of bringing four agencies on to one platform, as well as changes within the Accela organization, the project 'go live' date has been moved to August22, 2016. As a result of the setbacks, the Project Oversight Committee is recommending approval of Change Order 4, which encompasses the necessary tasks to implement the project. Due to the long contract extension, Accela has brought forward this ehange order, and additional fees associated with the order, totaling $148,000 (Sparks share $44,104).
The Oversight Committee approved use of project contingency funds to continue the project until this additional funding may be approved by the appropriate governing boards and commissions. Approval of this change will allow payments for the changes and to replenish the contingency funds. Cost would be shared between the general fund ($17,200) and the business cnterprise fund ($26,904).
Council discussed the importance of the project and the current change order and strongly encouraged staff to get the project completed quickly and without additional change orders. Regular City Council Meeting Minutes - Page 5 Monday, February 22, 2016
A motion was made by Council Member Schmitt, seconded by Council Member Ratti, to approve a change order for the additional funding of $44, I 04 for the Accela Regional Business License and Permits Program as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.5 Consideration, discussion, and possible action to approve funding of up to $57,000 relating to a future change order for the Regional Business License and Permits Program for an electronic document storage solution. (FOR POSSIBLE ACTION) (Time: 2:55 p.m.) An agenda item from Administrative Services Director Chris Syverson and Deputy City Manager for Community Services Neil Krutz, presented by City Manager Steve Driscoll, recommending Council approve funding related to a future change order. This additional funding may be required to program the interface between the City's current record storage program, ApplicationXtender, to Accc1a. Cost would be shared between the general fund ($22,230) and the business enterprise fund ($34,770).
A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to approve funding of up to $57,000 relating to a future change order for the Regional Business License and Permits Program for an electronic document storage solution as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Second Reading and Public Hearing of Bill No. 2702, an Ordinance providing for the conducting and holding of the 2016 municipal elections. (FOR POSSIBLE ACTION) (Time: 2:56 p.m.) An agenda item from City Clerk Teresa Gardner recommending Council adopt Bill No. 2702. Passage of this ordinance allows the City of Sparks to contract with Washoe County for the Registrar of Voters to conduct the city's elections in conjunction with the Federal and State Primary and General Elections for 2016.
The Public Hearing was opened at 2:57; no comments were received; the Public Hearing was closed.
A motion was made by Council Member Smith, seconded by Council Member Ratti, to adopt Bill No. 2702, an Ordinance providing for the conducting and holding of the 2016 municipal elections. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
11. Planning and Zoning Public Hearings and Action Items 11.1 None
12. Closed Door Sessions 12.1 None
13. Comments 13.1 Comments from the Public Crime: 2:58 p.m.) - None Regular City Council Meeting Minutes - Page 6 Monday, February 22, 2016
13.2 Comments from City Council and City Manager (Time: 2:58 p.m.) Council Member Smith said there will be a voting forum to demonstrate, educate and encourage voting of disabled voters at the Boys and Girls Club on Thursday, February 25, 2016 from 10:00 a.m. until 4:00 p.m. and business leaders and elected officials are encouraged to attend.
14. Adjournment Council was adjourned at 2:59 p.m.
GENO R. MARTINI, Mayor
ATTEST:
~~ D:C.c,Jo ~ Teresa Gardner, City Clerk
»> 3/28/16 AI 6.1 MAYOR Geno Martini
CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V
CITY ATTORNEY Chet Adams
CITY MANAGER Steve Driscofl
REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, March 14,2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada
1. Call to Order Crime: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Pro Tempore Ron Smith at 2:00 p.m.
2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini (2: 17 p.m,), Council Members Julia Ratti (2:03), Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt (phone), City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: None
3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:00 p.m.) The invocation was provided by Pastor Barb West of the Sparks Nazarene Church.
3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Council Member Bybee.
4. Public Comment (Time: 2:03 p.m.) Pat Kleames spoke in support of Bill No. 2703 regarding camping at the river, Don Dixon spoke regarding the electric grid. Adena Perry spoke in support of increased tax and Bill No. 2703 regarding camping at the river. Ms, Perry also said Washoe County passed an animal control interlocal agreement and provided a copy of a newspaper article for the record.
5. Agenda Crime: 2:12 p,m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. Regular City Council Meeting Minutes - Page 2 Monday, March 14, 2016
A motion was made by Council Member Lawson, seconded by Council Member Bybee, to move agenda item 9.1 to after agenda item 9.6 and approve the agenda as amended. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
6. Minutes Crime: 2: 13 p.m.) 6.1 Consideration and possible approval ofthe minutes of the regular Sparks City Council meeting of February 22, 2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Lawson, seconded by Council Member Ratti, to approve the minutes of the regular Sparks City Council meeting on of February 22, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:14 p.m.) 7.1 Presentation: Sparks Heritage Museum's Annual Report (Time: 2:14 p.m.) Museum Board of Trustees President Dr. Richard Simmonds presented the 2015 annual report of the Sparks Museum and Cultural Center. Dr. Simmonds said Museum Board Member Dick Dreiling discussed the Nevada license plates to benefit the museum that should be ready for distribution in 4-6 months.
7.2 One Truckee River Crime: 2:30 p.m.) Keep Truckee Meadows Beautiful, Nevada Land Trust and National Park Service Environmental Steward Alex Hoeft and KTMB Executive Director Christie Cakiroglu presented information on the One Truckee River initiative "working together for a sustainable, clean, thriving river community recognized in the hearts and minds of all for the treasure it truly is" and invited all to visit www.onetruckeeriver.org for additional information.
8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:37 p.m.) A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the consent items as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimous Iy.
8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period February 4, 2016 through February 24, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report.
8.2 Consideration and possible adoption of Resolution No. 3290 to augment the FY16 budget in various funds to provide appropriations for capital projects approved, but not completed in FYIS. (FOR POSSIBLE ACTION) An agenda item from Budget Administrator Stacie Hemmerling recommending Council adopt Resolution No. 3290. Certain capital projects were approved on the FY 15 and FY 14 Capital Improvement Plan (CIP), but were not completed in FY 15, and the budget authority lapsed. The FY 16 budget will be augmented to re-appropriate those funds. The procedures and requirements for budget augmentations are outlined in NRS 354.598005 and NAC 354.410. The augmentation request meets those requirements. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 3 Monday, March 14, 2016
8.3 Consideration and possible approval of a request to refund Residential Construction Tax to Corona Miramonte, LLC in the amount of $213,000. (FOR POSSIBLE ACTION) An agenda item from Assistant Community Services Director John Martini on behalf of Corona Miramonte, LLC recommending approval of the refund. On June 12,2006 the Sparks City Council approved a Residential Construction Tax Credit Agreement (A-3380) with Centex Homes for the construction of neighborhood parks within the Miramonte Development. The terms of thc agreement included the construction and dedication of two neighborhood parks within the Miramonte Development and provided Centex Homes with Residential Construction Tax Credits. Centex Homes constructed and dedicated a park and was awarded Residential Construction Tax Credits in the amount of $590,000. In 2008, Centex Homes sold the Miramonte Development to Corona Miramonte, LLC (Corona) and assigned the Residential Tax Credit agreement to Corona. During the course of development, Corona failed to use a portion of the awarded Residential Construction Tax Credits and paid the tax with cash.
Staff has performed an audit of all residential building permits within the Miramonte Development and has verified that Corona paid for a portion of the residential construction tax with cash in lieu of using awarded credits. The $213,000 Refund will be paid from Residential Construction Tax collected in Park District 2 from cash received from construction of single family homes in the Miramonte Planned Development.
8.4 Consideration and possible approval of an agreement with the City of Reno and "DR Engineering for the design of the Truckee Meadows Water Reclamation Facility (TMWRF) RAS-WAS System 1 Pumping Improvement Project including reimbursement to the City of Reno in the amount of $156,66554_ (FOR POSSIBLE ACTION) An agenda item from TMWRF Manager Michael Drinkwater recommending Council approve the agreemenl to provide final design for pumping, piping, and control improvements in TMWRF's System 1 Return Activated Sludge (RAS) and Waste Activated Sludge (WAS) management system. Future phases of this project would include similar improvements to TMWRF's System 2 including development of construction plans, specifications and bid documents, opinion of probable construction costs, and bidding support services. There is no impact to the general fund; reimbursement will come from the TMWRF capital projects budget.
85 Consideration and possible approval of change order no. 1 to the Performance Contract for Energy Cost Savings, with Ameresco, Inc_, at Truckee Meadows Water Reclamation Facility (AC-5022) for an amount not to exceed $267,735_60 with City of Sparks's share in the amount of $83,988.66. (FOR POSSIBLE ACTION) An agenda item from TMWRF Manager Michael Drinkwater recommending approval of Change Order No.1. In the original construction contract approved by the Cities of Sparks and Reno, Ameresco was designated as the Cities' agent for purchasing of Materials and Equipmcnt for the cnergy savings project. As the Cities' agent, and in accordance with established practice, Ameresco did not pay sales tax on the purchase of materials for the project. Subsequent to the execution of the agrecment with Ameresco, the Nevada Attorney General issued an interpretation of Nevada law contrary to this practicc, requiring sales tax be paid on all purchascs regardless of the tax exempt status of the ultimate owner. Assembly Bill 332 in the 2015 Legislative Session, Regular City Council Meeting Minutes - Page 4 Monday, March 14, 2016 signed into law on June 8, 2015, codiiied this opinion. As a result, the Cities of Reno and Sparks directed Ameresco to pay taxes starting on purchases on or after April 29, 2015. The resulting tax liability for the project is $267,735.60. Since the Performance-Based Contract did not anticipate paying sales taxes, no allowance for the payment of the taxes was made in the original budget, requiring this contract amendment to cover these costs. There is no impact to the general fund; funds are available in the TMWRF capital projects budget.
8.6 Consideration and possible approval of the purchase of replacement parts for a Raw Sewage Pump at the Truckee Meadows Water Reclamation Facility (TMWRF) from Nevada Seal and Pump in an amount not to exceed $148,517. (FOR POSSIBLE ACTION) An agenda item from TMWRF Manager Michael Drinkwater recommending Council approve the purchase. The Truckee Meadows Water Reclamation Facility utilizes four raw sewage pumps to convey the incoming wastewater to the grit facility. These pumps were installed in 1992 and have performed bcyond their useful life. Because of the critical naturc ofthcse pumps and the inability to remove more than one from service at any given time, TMWRF Staff has implemented a serial repair program to rehabilitate one pump per year. Raw Sewage Pump #4's volute and base were replaced in late 2014. This purchase will address the replacement of onc of the remaining pumps' volute and base. There is no impact to the general fund; funds are available in the TMWRF operations budget.
8.7 Consideration and possible approval of a Professional Services Contract, to Summit Engineering, for Civil Engineering and Survcy services for the Victorian Square Enhancement Project, in thc amount of $40,000. (FOR POSSIBLE ACTION) An agenda item from Capital Projects Manager Brian Cason recommending Council approve the contract. Victorian Square is in need of repair and general maintenance of concrete, concrete pavers, tree planters, and other hardscape items. The design will identifY needed improvements and establish a list of priorities within the square. Previously the City had a contract with Summit Engineering to perform this same design from Pyramid to 10th Street which was for $20,000. The original contract along with this one will total $60,000. There is no impact to the general fund; funds are available in the capital improvement plan budget.
8.8 Consideration and possible approval of a contract for the Fire Station #1 Digital Control System Project, to provide an Alerton Direct Digital HV AC Control System, to Building Control Services, Inc., in the amount of $98,983. (FOR POSSIBLE ACTION) An agenda ilem from Capital Projects Manager Brian Cason recommending Council approve the contract. The Fire Station # I BV AC system is controlled by an outdated and inefficient system. The Alerton Direct Digital HV AC Control System, to be installed by Building Control Serviccs, will improve the efficiency and extend the life of the existing HV AC components. The Alerton Control System will reduce maintenance time and resources required for operating the Fire Station # I H VAC system. There is no impact to the general fund; funds are available in the capital improvement plan budget.
8.9 Consideration and possible acceptance of a Memorandum of Understanding (MOU) between The City of Sparks and the State Historic Preservation Office Regular City Council Meeting Minutes - Page 5 Monday, March 14, 2016
(SHPO) for facilitation of Section 106 consultation in determining sites of historical significancc and effects of rehabilitation activity upon potential historic sites_ (FOR POSSIBLE ACTION) An agenda item from Housing Specialist George Graham recommending Council accept the MOU. The City of Sparks has had a MOU agreement with the SHPO since 2012. The previous MOU with the SHPO expired in May, 2015 and this request is re-instituting an effective MOU with the SHPO. The MOU is intended to clarify and streamline the SHPO's review of potentially historic homes seeking to participate in the City's Community Development Block Grant (CDBG) funded housing rehabilitation programs. This is a Housing and Urban Development (HUD) required process of CDBG Grantees. There is no impact to the general fund.
8.10 Consideration and possible approval of an application for a Gaming Iiccnse for Giant Investments, LLC, dba Victorian Saloon located at 910 Victorian Ave., Sparks, NV submitted by Mr. John Eastwick. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve Mr. John Eastwick's application for a Gaming license contingent upon the location being inspected and approved by every city, county, district, and state agency having jurisdiction over the matter and upon fingerprints being returned from the FBI/CJ IS that do not reflect any disquali fying arrests/convictions. There is a potential increase of $180 quarterly to the general fund.
9. General Business 9_1 Consideration and appointment of one member of the City Council to represent the City of Sparks on the Board of Trustees of the Western Regional Water Commission (WRWC),from thc following pool of applicants, in alphabetical order: Charlene Bybee, Edward Lawson, Geno Martini, Ron Schmitt, Ron Smith or Julia Ratti, for a two year term, ending March 31,2018; and, recommendation for the joint appointment of one elected official to represent the owners of the Truckee Meadows Water Reclamation Facility on the Board of Trustees of the Wcstern Regional Water Commission, from the following pool of applicants, in alphabetical order: David Bobzien, Jenny Brekhus, Charlene Bybee, Oscar Delgado, Naomi Duerr, Neoma Jardon, Edward Lawson, Geno Martini, Paul McKenzie, Hillary Schieve, Ron Schmitt, Ron Smith or Julia Ratti, for a two year term, ending March 31, 2018. (FOR POSSIBLE ACTION) (Time: 2:45 p.m.) Heard after agenda item 9.6.
An agenda item from City Manager Stephen Driscoll, presented by Deputy City Manager of Community Development Neil Krutz who requested to discuss each appointment separately.
A motion was made by Council Member Smith, seconded by Council Member Lawson, to reappoint Council Member Charlene Bybee as a Western Regional Water Commissioner from Sparks City Council to the WRWC (term to expire March 31, 2018). Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
Mr. Krutz said the position appointed jointly by the City of Reno and the City of Sparks to represent the Truckee Meadows Water Reclamation Facility (TMWRF) has been held by Mayor Regular City Council Meeting Minutes - Page 6 Monday, March 14, 2016
Geno Martini since the creation of the Commission in 2007. The City of Reno voted last week to appoint Reno City Council Member Paul MacKenzie as the joint representative. Comments offered included the fact that TMWRF is 2/3 owned by City of Reno; Reno has never held the TMWRF seat; and the City of Reno needcd stronger representation on WRWC.
Mr. Krutz said he has been advised by legal staff that if the cities of Sparks and Reno do not agree on a joint representative from TMWRF, Mayor Martini will continue to serve until his term ends March 31, 2016 and then the seat would remain vacant and the Western Regional Water Commission will move forward with 8 members.
Mayor Martini said he was concerned the City of Reno did not initiate conversation to express their desire for additional representation prior to their action. Mayor Martini said the City of Reno has expressed the desire to control property growth by controlling water. Although the City of Reno owns two thirds of TMWRF, the City of Sparks operates the facility. Mayor Martini also said the main purpose of the WRWC was as oversight to consolidation of Washoe County Water Resources and TMWA which has been accomplished. The limitcd action currently performed by WRWC should be absorbed by TMWA and the WRWC should be eliminated.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to reappoint Sparks Mayor Geno Martini as the TMWRF Commissioner to the WR WC (term expires March 31,2018). Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.2 Consideration and possible approval of an Interlocal Agreement (ILA) to provide environmental control inspection services in the Sun Valley General Improvement District. (FOR POSSIBLE ACTION) Crime: 2:38 p.m.) An agenda item from TMWRF Manager Michael Drinkwater recommending Council approve the interlocal agreement. The City of Sparks provides sewer service to the Sun Valley General Improvement District (SVGJD) and as required by Environmental Protection Agency (EPA) must establish jurisdiction of the industrial/commercial pretreatment program within SVGJD and has had an agreement since 1987. The principle changes to the agreement include the addition of United States Environmental Protection Agency (USEPA) required language stating that Sparks is the designated agent of the District and has the authority to enter, inspect and enforce regulations. Additionally, the Environmental Control Section (ECS) Permit fees werc updated to current levels and the re-inspection fee currently in use by Sparks was added to the agreement. Thc SVGID approved this agreement March 10,2016. There is no impact to the general fund.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the Interlocal Agreement with Sun Valley General Improvement District. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.3 Consideration and possible approval of a purchase from Pacific Water Resources in the amount of $243,226.00 for one Nitrification Influent and one Nitrification Effluent pump for the Truckee Meadows Water Reclamation Facility. (FOR POSSIBLE ACTION) (Time: 2:39 p.m.) An agenda item from TMWRF Maintenance Manager Kim Laber recommending Council approve the contract. The nitrification influent and effluent pumps require periodic maintenance for impellor and bearing wear. In order to service these units and maintain redundancy for a critical Regular City Council Meeting Minutes· Page 7 Monday, March 14, 2016 process, spare units need to be purchased. These pumps are proprietary and cannot be bid. There is no impact to the general fund; funds are available in the TMWRF capital projects budget.
A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the purchase from Pacific Water Resources in the amount of$243,226 for one nitrification influent pump and one effluent pump. Council Members Ratti, Lawson, Smith, J3ybee, Schmitt; YES. Passed unanimously.
9.4 Consideration and possible approval to purchase polymer from Solen is LLC at the rate of $0.8426 per pound, with an expected annual expenditure of $1,000,000, for the Truckee Meadows Water Reclamation Facility (TMWRF). (FOR POSSIBLE ACTION) (Time: 2:42 p.m.) An agenda item from TMWRF Manager Michael Drinkwater recommending Council approve the purchase utilizing the joinder provision allowed under NRS 332.115 for a contract between Solenis and Los Angeles County, CA. TMWRF uses polymer to assist in the dewatering ofbiosolids and in facilitating flocculation of solids in the gravity thickeners. Current improvements to the dewatering system necessitate a change in product and vendor. The contractor, Ameresco, has tested eight polymers from three manufacturers in an effort to optimize the process. While none are currently meeting the design specification, the Solenis Praestol K275FLX product performed the best. Therc is no impact to the general fund; funds are available in the TMWRF operations budget.
A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the purchase of polymer from Solenis LLC. Council Members Ratti, Lawson, Smith, J3ybee, Schmitt, YES. Passed unanimously.
9.5 FIRST READING of Bill No. 2703 amending Chapter 15 of the Sparks Municipal Code adopting the 2012 International Energy Conservation Code and the 2015 Northern Nevada Energy Code Amendments. (Time: 2:44 p.m.) City Clerk Teresa Gardner read the bill by title. The second reading and public hearing will be held at the regular meeting on Monday, March 28,2016.
9.6 FIRST READING, of Bill No. 2704 amending the Sparks Municipal Code to address Camping on Public Property in the Truckee Rivcr Corridor. (Time: 2:45 p.m.) City Clerk Teresa Gardner read the bill by title. The second reading and public hearing will be held at the regular meeting on Monday, March 28, 2016.
10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 None
11. Planning and Zoning Public Hearings and Action Items 11.1 None
12. Closed Door Sessions 12.1 None Regular City Council Meeting Minutes - Page 8 Monday, March 14, 2016
13. Comments 13.1 Comments from the Public (Time: 2:58 p.m.) - None 13.2 Comments from City Council and City Manager (Time: 2:58 p.m.) - None
14. Adjournment Council was adjourned at 2:58 p.m.
~etrnt:L- GENO R. MARTINI, Mayor
ATTEST:
~6~~~saGarClner, City Clerk
»> MAYOR Gena Martini 4/11/2016 AI 6.1 CITY COUNCIL Julia Ratti. Ward f Ed Lawson, Ward /I Ron Smith. Ward III Charlene Bybee. Ward IV Ron Schmitt. Ward V
CITY ATTORNEY Chet Adams
CITY MANAGER Steve Driscoff
REGULAR CITY COUNCIL MEETING MINUTES 2:00 I'.M., Monday, March 28,2016 City Council Chambers, Legislative Building, 745 .'ourth Street, Sparks, Nevada
I. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m.
2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve DriscolL City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: None
3. Opcning Ccremonies 3.1 Invocation Spcakcr (Time: 2:00 p.m.) The invocation was provided by Pastor Omar Palmer, Sparks Seventh Day Adventist Church.
3.2 I'ledge of Allegiance Crime: 2:02 p.m.) The Pledge of Allegiance was led by City Attorney Chet Adams.
4. Public Comment (Time: 2:02 p.m.) - None
5. Agcnda Crime: 2:02 p.m.) 5.1 Approval of thc Agcnda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists.
A motion was made by Council Member Lawson, seconcled by Council Member Schmitt, to move agenda item 11.1 before agenda item 10.1 and approve the agenda as amended. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
6. Minutes (Time: 2:03 p.m.) 6.1 Considcration and possible approval ofthc minutcs of the Sparks City Council Budget Workshop for Fcbruary 29, 2016 and thc regular Sparks City Council Meeting for March 14,2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the minutes of the Sparks City Council Budget Workshop for February 29, 2016 and the regular Regular City Council Meeting Minutes - Page 2 Monday, March 28, 2016
Sparks City Council Meeting for March 14,2016. Council Members Ratti, Lawson. Smith, Bybee, Schmitt, YES. Passed unanimously.
7. Announcemcnts, Presentations, Recognition Items and Items of Special Interest (Time: 2:04 p.m.) 7.1 Presentation: FY 2017 Regional Transportation Program Crime: 2:04 p.m.) Regional Transportation Commission Executive Director Lee Gibson thanked the Mayor and City Council lor their support and thanked City Manager Stephen Driscoll, Deputy City Manager of Community Development Neil Krutz, and Transportation Manager Jon Ericson for their hard work. ivlr. Gibson also informed Council of upcoming forums. Regional Transportation Commission Director of Engineering JefT Hale presented information on RTC's responsibilities, current fuel tax rates, roads, and projects.
7.2 Presentation: Crossroads Project (Time: 2: 13 p.m.) Senior Administrative Analyst Kathy Clewett introduced Vulnerable Persons Unit Washoe County Dcputy Shawn Marston and Adult Social Services Division Director Ken Rctterath who prescnted the public/private partnership program that provides a tiered housing lirst approach that targets the super-utilizers (serial inebriate) and homcless clients in Washoe County. The intent of the program is to identify, intervene and stabilize traditionally high complexity homeless clients, through cooperation with various community partners. Currently there is a waiting list of approximately 100 people and 60-65% of the participants are court ordered. The program is funded through Washoc County Social Services and Deputy Marston hopes to find additional buildings and expand the program to include additional residential capacity as well as outpatient services.
7.3 Presentation: Flag Runners present Council with the C:lpitol plaque Crime: 2:49 p.m.) Flag Runner Robert Mead presented City of Sparks' Administrative Assistant Cyndi Boggan an nd American flag that was raised atop the U.S. Capitol Building on January 22 , 2016 to honor the Sparks Police Department for donating their station French flag to the people of Paris in the wake of the terrorist attack in November, 2015 and to thank the Sparks Mayor. City Council and City Stall. Mr. Mead presented another flag to Mr. Donald Abbott to recognize the Sparks Heritage ivluseum starf.
7.4 Recognition of Amher Sosa, ASCE 2015 Truckee Meadows Branch Young Engineer of the Year (Time: 3:05 p.m.) Utility Manager Andy Hummel recognized Senior Civil Engineer Amber Sosa for being named Young Engineer of the Y car.
8. Consent Items (fOR POSSIBLE ACTION) (Time: 3:07 p.m.) A mol ion was made by Council Member Schmitt, seconded by Council Member Ratti, to approve consent items 8.1 and 8.2. Council Members Ratti. Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
8.1 Report of Claims and Bills approvcd for payment and appropriation transfers for the period February 25, 2016 through March 9, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. Regular City Council Meeting Minutes· Page 3 Monday, March 28, 2016
8.2 Consideration and possible approval of the 2016-Regional Hazardous Material Response Agreement between the City of Sparks, City of Reno, and Truckee Meadows Fire Protection District. (FOR POSSIBLE ACTION) An agcnda itcm from Firc Division ChicI' Jim Reid recommending approve the proposed 2016- Regional Hazardous Material Response Agreemenl betwccn Ihe Sparks Fire Departmenl, the City of Reno, and Truckee Meadows Fire Protection District. The current agreemenl has been updated and agreed upon by all entities involved. The new agreement is effective upon approval by the Sparks City Council, thc CilY of Rcno, and Truckec Meadows Fire Protection District. The purpose of this Agreement is to provide a Regional Hazardous Malerial Response Team capable of responding to and mitigating emergencies cause by hazardous material spills, releases, or incidents within the combined response areas of the Agencies. There is no impact to the general fund.
9. General Business 9.1 Consideration and possible acceptance of overtime reimbursement funds from the Organized Crime Drug Enforcement Task Forces (OCDETF) up to the amount ofSIO,OOO. (FOR POSSIBLE ACTION) Crime: 3:08 p.m.) An agenda item from Police Chief Brian Allen rccommcnding Council acccpt the amount up $10,000 distributed by OCDETF for reimbursement of overtime hours worked. The Sparks Police Department participates in OCDETF through the full time assignment of a Sparks Police detective in a local task force with the Drug Enforcement Administration (DEA). OCDETF authorizes reimbursement of overtime worked toward task force investigations. OCDETF has authorized reimbursement of up to $5,000 for cach of two invcstigations currently on·going for a total of up to $10,000. Therc is no adverse impact to the general fund.
A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to accept the $10,000 distributed by the Organized Crime Drug Enforcement Task for the reimbursement of overtime. Council Members Ratti, Lawson. Smith, Bybec, Schmitt. YES. Passed unanimously.
Agenda item 11.1 heard (Time: 3:09 p.m.)
Boy Scout Caleb Conway was called to the podium by Mayor Martini and said he was working on his Eagle Scout and here to observe a public meeting and report on a controversial issue. (Timc: 3:15 p.m.)
10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public hearing, consideration, discussion, and possible approval of an amendment to the bargaining agreement (AC-5182) between the City of Sparks and the Sparks Police Protective Association - Nonsupervisory for the period July 1,2015 through June 30, 201? (FOR POSSIBU~ ACTION) Crimc: 3:16p.m.) An agenda itcm Irom Administrative Services Director Chris Syverson recommending Council approve the amendment to the bargaining agreement between the City of Sparks and the Sparks Police Protective Association - Nonsupervisory. Due to the unique scheduling of the Detective Division, and in order to provide adequate stafling, an additional section addressing holidays and holiday time for Detectives was added. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 4 Monday, March 28, 2016
The Public Hearing was opened at 3: 18; no comments were received; the Public Hearing was closed.
A motion was made by Council Member Smith, scconded by Council Member Schmitt, to approve Amendment No. I to the bargaining agreement (AC-5182) between the City of Sparks and the Sparks Police Protective Association - Nonsupervisory for the period July L 2015 through June 30. 2017. Council Members Ratti, Lawson, Smith, Bybee, Schmitt. YES. Passed unanimously.
Administrative Services Director Chris Syverson was thanked for her years of service and her hard work and dedication. Ms. Syverson has retired effective June 1,2016.
10.2 SECOND READING, I'ublie Hearing, discussion and possible adoption of Bill No. 2703 amending Chapter 15 of the Sparks Municipal Code adopting the 2012 International Energy Conservation Code and the 2015 Northern Nevada Energy Code Amendments; and providing for other matters properly related thereto. (FOR POSSIBLE ACTION) Crimc: 3 :21 p.m.) An agenda item from Building Official Mark Meranda recommending Council approve Bill No. 2703. The adoption of the proposed bill will amend Title 15 of the Sparks Municipal Code (SMC) to include changes mandated by Nevada State Office of Energy to adopt the 2012 International Energy Code (IECC) together with the 2015 Northern Nevada Amendments with an effective date of July 1,2016. There is no impact to the general fund.
The Public Hearing was opened at 3:24; no comments were received; the Public Hearing was closed.
Council Member Ratti suggested the trade unions be more involved with the change processes going forward.
A motion was made by Council Member Bybee, seconded by Council Member Ratti. to adopt Bill No. 2703. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
10.3 SECOND READING, Public Hearing, discussion and possible adoption of Bill No. 2704 amending Chapter 9.48 of the Sparks Municipal Code: An Ordinance amending the Sparks Municipal Code relating to camping on puhlic propcrty in the Truckee River corridor; and providing for other matters properly relatcd thereto. (FOR POSSIBLE ACTION) (Time: 3:26 p.m.) An agenda item from Chief Assistant City Attorney Shirle Eiting and Police Chief Brian Allen recommending Council approve Bill No. 2704. Unregulated camping in and around the Truckee River area threatens to pollute the area's primary source of drinking water, creates health and safety hazards for the public, and detracts from the scenic beauty of the river. The proposed regulations on camping within the Truckee River Corridor arc structured to allow for the regulation of camping on public property and provide for individual rights. There is an unknown impact to thc gcneral fund.
There was discussion on social justice, criminal justice, upholding constitutional rights. court services ability to require recovery programs, and safety of residents. Council Member Ratti said she appreciated the work done to bring the laws in Sparks in alignment with those in Reno: Regular City Council Meeting Minutes - Page 5 Monday, March 28, 2016 however, she said the law enforcement piece is ahead of the regions social services support. Ms. Ratti said she was concerned that evacuation of the homeless population from the river area without viable options of a place to go, would cause them to relocate to neighborhood streets and parks.
The Public Hcaring was opened at 3:30.
SCF's Joanna Project representative Gabriel Weighous said his church currently administers to the homeless people by the river and builds relatiollships. Mr. Weighous said he understands the challenge of the situation and requests somewhere be available lor the people to go. His heart goes out to those who have fallen on hard times and have nowhere to go. The Joanna Project is willing to assist with the transition.
Boy SCOLIt Morgan Daycs asked lor additional information on what regulated camping at the river would include. City Manager Driscoll will discuss the situation with Mr. Dayes alier the meeting.
Lynda Nelson with Nevada Land Trust and One Truckee River said this ordinance is a direct result of some of the work done by One Truckee River planning and thcy support a coordinated enort of the region, they arc considerate of those living on the river and realize beds need to be available to the homeless prior to beginning the clean-up.
The Public Hearing was closed.
Mayor Martini thanked Mr. Weighous lor the olTer of assistance to those in need in the community.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to adopt Bill No. 2704. Council Members Lawson, Smith, Bybee, Schmitt, YES. Council Member Ralli, NO. Motion carried 4-1.
II. Planning and Zoning Public Hearings and Action Items 11.1 Public hcaring, consideration of and possihlc approval for Grcenleaf Enterprises, Inc. to movc a mcdical marijuana production facility from an approved location at 380 S. Rock Boulevard (previously 1825 Frecport Blvd.) to a location at 1675 Crane Way. (PCNI5065) (FOR POSSIBLE ACTION) Crime: 3:09 p.m.) An agenda item from Senior Planner Karen Melby on behalf of Greenleaf Enterprises Inc. rccommending Council approve the request. Pursuant to NRS 453A.350, a mcdical marijuana establishment may apply to change location within the same local jurisdiction as its original approval. A local government may only approve such an application toliowing a public hearing. There is no impact to the general fund.
The Public Hearing was opened at 3: 12; no comments were received; the Public I'learing was closed.
A motion was made by Council Member Schmitt, seconded by Council Member Ratti, to approve the request from Greenleaf Enterprises, Inc. to relocate a medical marijuana production facility from 380 S. Rock 130ulevard (previollsly 1825 Freeport I3lvd.) to 1675 Crane Wav. Council Members Ratti. Lawson, Smith, Bybee, Schmitt YES. Passed unanimously. Regular City Council Meeting Minutes· Page 6 Monday, March 28, 2016
11.2 Public hearing, consideration of and possible action on a request for tentative and final approval of an amendment to the Coppt,r Canyon Planned Development lIandbook to revise dcvclopment standards to allow for a gas station use on a site approximately 1,308 acres in size in the NUD (New Urban District) zoning district located cast of Vista Boulevard at Salomon Circle, north of the Vista Boulevard interchange with 1-80, Sparks, NV I)CNI6004. (FOR POSSIBLE ACTION) Crimc: 3:58 p.m.) An agenda itcm from Senior Planner Ian Crittenden, presented by Senior Planner Karen Melby on behalf of Copper Canyon Partners recommending Council approve an amendment to the Copper Canyon Planned Development Handbook to add "Gas Station" as a pcrmitted usc in the "Mixed Usc" land usc designation. Stall and the Planning Commission reviewed this item as a minor amendment and therefore recommend processing the tentative and final approvals of the handbook concurrently. There is no impact to the general fund.
The Public Hearing was opened at 4:02; no comments were received; the Public Hearing was closed.
A motion was made by Council Member Smith, seconded by Council Member Lawson, to approve a requcst j()r tentative and linal approval of an amcndment to the Copper Canyon Planned Development Handbook associated with PCN 16004, adopting Findings PDa through i'Dg and the facts supporting those Findings as set forth in the stall report. Because the requcst includes linal approval City Council will not require a bond at this time as stated in NRS 278A.490. Council Members Ratti, Lawson, Smith. Bybee, Schmitt, YES. Passed unanimously.
12. Closed Door Sessions 12.1 None
13. Comments 13.1 Comments from the Public (Time: 4:03 p.m.) - None 13.2 Comments from Cit)' Council and Cit), Manager Crime: 4:03 p.m.) City Manager Driscoll announced Committee vacancies and application periods as follows: • Sparks Parks & Recreation, 2 members, 3 year term, open until close of business Friday, May 13.2016 • Sparks Civil Service Commission, I member. 3 year term, open until close of business Friday, May 13,2016 • Entcrprise Fund Advisory Committee, I member Irom the construction industry, 4 year term, open until close of business April 29, 2016
J 4. Adjournment Council was adjourned at 4:05 p.m. -~Q.~ rA:::,T+T..cE.LIS~T",,: /.!d..-1~~1.!Ll0u...;~~--"",-=-f.~Q ! ... C!f!'!d - GENO R. MARTINI, Mayor Lc:iiA 144< (;;2u <1 cI /I f.A.--- :!'ft)puNG trercsa Gardner; City Clerk »> 4/25/2016 MAYOR AI 6. 1 Geno Martini CITY COUNCIL y Julia Ratti. Ward I Ed Lawson, Ward II c. it ...•0 .. f $Z Ron Smith. Ward III Charlene Bybee, Ward IV ~iF@'lJl(%'!~ Ron Schmitt. Ward V CITY ATTORNEY ChetAdams
CITY MANAGER Steve Driscoll
REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, April II, 2()16 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada
I. Call to Order Crime: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Maliini at 2:00 p.m.
2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini. Council Members Julia Ralli, Ed Lawson, Ron Smith, Charlene Bybee, City Manager Steve Driscoll, City Allorney Chet Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: Council Member Ron Schmill
3, Opening Ceremonies 3.1 Invocation Speaker Crime: 2:01 p.m.) The invocation was provided by Pastor Barb West, Sparks Nazarene Church
3.2 Pledge of Allegiance Crime: 2:02 p.m.) The Pledgc of Allegiance was led by Council Member Smith.
4. Public Comment Crime: 2:03 p.m.) Jav Kolbct-Clausell gave public comment regarding the homeless issue along the river, the need to clean up the river and the need for more compassion when enforcing the camping ordinance. Cecil McNall gave public comment on the homeless issue along the river. on the river being a mess and that it is scary along the river now. George Gerald gave public comment on the homeless issue along the river. on how bad the conditions arc at the river and that it is no longer a safe place. He described being allacked during a walk along the river. Cindy McNall gavc public comment on the homeless issue regarding church groups, when helping with l(lOd and other items, should be perfonning this service somewhere else. Using Rock Park as a location to give aid will draw the homeless to the park. Gates Poore gave public comment on how it used to be nice along the river. but wasn't anymore. He talked about the path being blocked by tents and is unpassable now. Samantha Brockelsby gave public comment on the increase in crime for businesses along the river and the environmental hazard along the river walk now. She owns a business close to the Regular City Council Meeting Minutes - Page 2 Monday, April 11,2016 river and can no longer arrivc to work early, latc or by hcrself because it is dangerous now. She dcscribed having a break in onc night whilc shc was still at work.
Council encouraged citizens who want to hclp to contact One Truckcc Rivcr.
5. Agenda crimc: 2:26 p.m.) 5.1 Approval of the Agcnda (FOR I'OSSI BU~ ACTION) Considcration of taking items out of sequcncc, dclcting items and adding items which require action upon a finding that an cmcrgcncy cxists.
A motion was made by Council Member Bybcc, sccondcd by Council Mcmbcr Smith, to approve the agcnda as submitted. Council Mcmbcrs Ratti, Lawson, Smith, i3yhee. YES. Schmitt. ABSENT. Passcd unanimously with thosc present.
6. Minutcs (Timc: 2:26 p.m.) 6.1 Consideration and possiblc approval of the minutes of thc regular Sparks City Council mccting of March 28, 2016. (FOR I'OSSIBLE ACTION) A motion was made by Council Mcmbcr Ratti. sccondcd by Council Membcr Bybee, to approve the minutes of thc regular Sparks City Councilmceting on March 28. 2016. Council Members Ratti. Lawson. Smith, i3yhcc, YES. Schmitt, ABSENT. Passed unanimously with those prescnt.
7. Announccmcnts, I'rcscntations, Rccognition Items and Items of Spccial Intcrest ('I'"Ime: ')_:_ 77 p.m. ) 7.1 Spring Fon"ard for Autism Fun Ihn and presentation by Reno Firefighter Art Reitz and Sparks Fire Captain Tom Krompetz (Time: 2:27 p.m.) A prcsentation by Rcno Firefightcr Art Reitz and Sparks Firc Captain Tom Krompctz on the Justin l'lope Foundation. The foundation provides assistance and information to individuals and f~lI11ilies in Northern Nevada affected by Autism Spectrum Disorder and other Ncurodevelopmcntal disahilities by providing support and/or opportunities that will have a mcaningful impact on the tumily as a whole.
7.2 Proclamation: "Autism Awarcness" (Time: 2:32 p.m.) Mayor Martini proclaimed April 2016 as Autism Awareness Month and urged all employecs and residents to honor advocates, professionals, f~lInily mcmbers and all who work to build brighter tomorrows alongsidc those with autism to create a world tree of barriers to inclusion and li.dl of understanding and acceptance of the differences that make us strong. The proclamation was presented to Sparks Fire Captain Tom Krompetz.
7.3 Presentation by thc Dilworth STEM Academy 3rd quarter winners. 7th grade projects include how to build and design parks. 8th grade projects involve musical instrumcnts and sound waves. Crime: 2:34 p.m.) Senior Planner Ian Crittenden introduced 71h and 81h grade Seicncc, Technology. Engineering and Mathematics (STEt-'I) Academy studcnts. A presentation was givcn by 81h grade students Jesse Manning, Brian Lopez, Samantha Johnson, Alysha i3randon, and Isaac Navarro on the benefits of music education for all students. A presentation was given by 71h grade students Brian Vellone. Daniela Diaz. Oscar Rccinos. and Jose Lopez on how to build and design a park that would meet the needs of the community and support a healthv ecosystem. Regular City Council Meeting Minutes - Page 3 Monday, April 11, 2016
7.4 Proclamation: "National Architecture Month" (Time: 2:49 p.m.) Mayor Martini proclaimcd April 2016 as National Architccturc Month to rccognize the many valuable contributions made by the professional cOllllllunity and professional architects of Sparks, Nevada and extcnded sincere appreciation lar the continued commitment to public services by these professionals.
7.5 Proclamation: "National Public Safety Telecommunications Week" Crime: 2:50 p. m.) ivlayor Martini proclaimed April 10 - 16, 2016 as Public Safety Telecommunications Wcek. ivlayor Martini acknowlcdged and thanked the City of Sparks Public Safcty Dispatchers: David Brown, Stephanie Buck, Lisa Buckles. Shelley Burkhart Maureen Dyette, Mary Hail, Mary Holbrook. Christopher Luciano, Lydia McCoy, Micka McGhin. Lori Montelatici, Melissa Nabong, Rebecca Ormsby, Nancy Owens, Lisa Rose-Brown, Cherie Terry, and Denise Wagner. The proclamation was presented to Administration Division Manager Teresa Wiley who thanked Council lar their recognition. Emcrgency Communication Dispatcher David Brown also thanked Council and staff I()r their recognition.
8. Consent Items (FOR POSSIBLE ACTION) Crimc: 2:54 p.m.) A motion was made by Council Member Lawson, secondcd by Council i'vlcmber Bybee, to approve the consent items as submitted. Council Members Ratti, Lawson, Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimously with Ihose present.
8.1 Rl.port of Claims and Bills approved for payment and appropriation transfers for the period March 10, 2016 through March 23, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jcff Cronk recommending the City Council approvc thc rcport of claims and bills as prcscntcd in the staff rcport.
8.2 Consideration and possible approval of a Final Map for Vincenza @ D'Andrea Subdivision (FOR POSSIBLE ACTION) An agenda itcm from City Enginecr John Mm1ini recommcnding Council approve the tinal map. The Vinccnza @ D'Andrea Subdivision is a continuatioll of the D'Andrca New Urban District and generally loeatcd cast of South D'Andrea Parkway. This subdivision will creatc 41 residential lots on 6.78 acres. The Dcveloper will be Lennar Renn, LLC. The linal map and civil improvement drawings have been rcvicwcd by the Community Scrviccs Department and havc been found to bc acccptable. There is no impact to the general fund.
Council Membcr Lawson commentcd that Coullcil had given direction to staff lar tinal maps to bc approved at staff level and asked where we were currently at in that proccss. Mr. Martini replied that they were working on it, but there were unforeseen issues and he is hopeful to have it done in the next eouple of months.
8.3 COllsideration and possihlc approval of a Final Map for Wingficld Cove Village 30 Subdivision (FOR I>OSSIBLE ACTION) An agenda itcm Irom City Engineer John Martini recommending Council approvc thc linal map. The Winglicld Cove Village 30 Subdivision is a continuation of the Winglicld Springs Ncw Urban District and will be generally located cast of Winglield Springs Road. Access to the subdivision will be from Wingfield Springs Road and Poco Rcy Drivc. This subdivision will Regular City Council Meeting Minutes - Page 4 Monday, April 11, 2016 create 123 residential lots on 36.60 acres. The Developer will be Red Hawk Land Company, LLC. There is no impact to the general fund.
9. General Business 9.1 Consideration and possible award of a contract to provide Enginecring Services for the North Truckee Drain Pipe Extension Improvcments with Stantcc Consulting Services, Inc. in the amount of $251,045 (fOR I'OSSIBLE ACTION) (Time: 2:55 p.m.) An agenda item from Utility Manager Andrew Hummel recommending award of the contract. This project will enclose the localized drainage remaining from the North Truckee Drain realignment project within a buried pipeline. The contract for Engineering Services presented herein will provide surveying, geotechnical engineering, hydraulic modeling, engineering design, bid document preparation. and construction observation services. Permilling was identified as a long-lead item and is currently underway under separate contract. Funds were budgeted in the Storm Drain Capital Fund; there is no impact to the general fimd.
A motion was made by Council Member Smith. seconded by Council Member Lawson, to award the contract to provide Engineering Services for the North Truekec Drain Pipe Extension Improvements with Stantec Consulting Services, Inc. in the amount of $251,045. Council ivlcmbcrs Ralli, Lawson, Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimously with those prescnt.
9.2 Presentation, consideration, discussion, and possihle action to adopt Resolution No. 3291 acknowledging the health henefits of voluntary emission reductions and committing to support the Air Quality Management ))ivision's Ozone Advance Program through the implementation of the Action Plan. (FOR POSSIBLE ACTION) Crimc: 2:58 p.m.) An agenda item from Deputy City Manager of Community Services Neil Krutz recommending Council adopt the Resolution. Mr. Krutz introduced the Director with the Washoe County Health District's Air Quality Management Division (AQMD) Charlene Albce.
Ms. Albee gave a prcscntation on thc Ozone Advance Program whieh is a collaborative effort betwecn the EPA and local air agencies to promote voluntary emission reductions of ozone precursors. In order to meet the challenges involved with implementing voluntary control measures, the program encourages the adoption of resolutions by clecled and appointed governing bodies. The EPA has confirmed AQMD's eligibility to participatc in the Ozone Advance Program and the District Board of Health approved a Resolution in support of thc program. There is no impact to the general fimd.
A motion was made by Council Mcmbcr Ratti, seconded hy Council Member Smith, to adopt Resolution No. 3291 acknowledging the health benefits of voluntary emission reductions and committing to support the Air Quality Management Division's Ozone Advance Program through the implementation of the Action Plan. Council Membcrs Ratti, Lawson. Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimously with those present.
9.3 Presentation, discussion and possihle approval of a city reorganization plan requiring complement changes in the Management Services Department, Regular City Council Meeting Minutes· Page 5 Monday. April 11. 2016
Community Services Ilepartmcnt and City Attorney's Office. (FOR POSSIBLE ACTION) (Time: 3:30 p.m.) An agenda itcm from City Manager Stcphen Driscoll and 1·luman Rcsources 1\'lanager Mindy Falk recommending Council approve thc complemcnt. The retircment of the Administrative Scrviccs Director has prompted a rcview of the city's organizational structure and an opportunity to succession plan in the City Manager's ofticc. as well as in Community Scrviccs. Thc recommcndation is not to fill the position of Administrativc Services Dircctor. but rather reinstate the position of Assistant City Manager. Scparately. the City Attorney asked lor a review of thc classification of civil and criminal attorncys in the ofiiee. which has resulted in the recommendation lor two separate and distinct job families and a change in resource allocations to include onc additional civil attorney. Thcrc is an $89.576 ovcrall impact to the gencral fund in liseal year 2017.
The proposcd complement changes are: Current Complement Proposed Complement Management Sen'ices Department Administrative Services Director Assistant City Manager Community Sen'ices Department Deputy City Manager lor Community Serviccs Community Services Director Assist Community Services Managcr and City Engineer City Engineer City Planner Assistant Community Services Director-Development Dcvelopmcnt Services Director Planning Manager City Attorney's Office Assistant City Attorney Sr. Assistant City Attorney Sr (Civil)
Assistant Citv. Attorncy, Sr. (Criminal)
A motion was made by Council Member Smith. seconded by Council Member Ratti. to approve the pcrsonnel complcment changes in thc Managcment Serviccs Dcpartment. Community Services Department and thc City Attorney's Office. Council Members Ratti. Lawson. Smith. Bybee. YES. Schmitt. ABSENT. Passed unanimously with those present.
9.4 Presentation, discussion and possihle approval to amend the Appendix A in the Executive Resolution to implement the proposed complement change. (FOR POSSIBLE ACTION) (Timc: 3:50 p.m.) An agcnda item Irom City Manager Stcphcn Driscoll and I·iuman Resources Manager Mindy Falk rccommending Council approve the amendments to Appcndix A in thc Exccutivc Resolution to implcment the reorganization approved by Council in agenda item 9.3. The linancial impact is noted in agcnda itcm 9.3.
A motion was made by Council Member Smith. seconded by Council Mcmber Ratti. to approve Amcndment No. I to Appcndix A of thc Executive Resolution (R-3278) including a titlc and salary rangc addition. and a title change. Council Members Ratti. Lawson. Smith. Bybec. YES, Schmitt. ABSENT. Passed unanimously with those prescnt.
9.5 I'rcsentation, discussion and possihle approval to amend the Appcndix A in the Assistant, Senior and Chief Assistant City Attorney Resolution to Regular City Council Meeting Minutes - Page 6 Monday, April 11, 2016
implement the proposed complement change. (FOI{ POSSIBLE ACTION) (Time: 3:53 p.m.) An agenda item from Citv Manager Stephen Driscoll and 1·luman Resources ivlanager ~vlindy Falk recommending Council approve the amendments to Appendix A in the Assistant, Senior and Chief Assistant City Attorney Resolution to implement the reorganization approved by Council in agenda item 9.3. The linancial impact is noted in agenda item 9.3.
A motion was madc by Council Member Smith, seconded hy Council I'vlember Ratti, to approve Amendment No. I to Appendix A of the Assistant, Senior and Chief Assistant City Attorney Resolution (R-3282) including the title and salary range additions. and the salarv range adjustment. Council Members Ratti. Lawson, Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimously with those present,
9.6 Presentation, discussion and possible approval to amend the Appendix A in the Mid Management, Professional and Technical Resolution to implemcnt the proposed complement change. (FOR POSSIBLE ACTION) Crime: 3:54 p.m.) An agenda item from City Manager Stephen Driscoll and I-Iuman Rcsourccs 1\'lanager Mindy Falk recommending Council approve the recommending Council approve the amendments to the Appendix A in the Mid Management, Professional and Technical Resolution to implement the reorganization approved hy Council in agcnda item 9.3. The linancial impact is noted in agenda itcm 9.3.
A motion was made by Council Member Smith, seconded by Council Memher Ratti, to approve Amendment No. I to Appendix A of the Mid Managcment. Professional and Technical Resolution (R-3279) including title and salary range additions and deletions. Council Members Ratti, Lawson, Smith, Bybee, YES. Schmitt, ABSENT. Passed llnanimously with those present.
9.7 Prcsentation, discussion and possihle approval of an Employment Agreement for Neil Krutz, Assistant City Manager. (FOR POSSIBLE ACTION) Crime: 3:54 p.m.) An agenda item fi-om City Manager Stephen Driscoll and I-Iuman Resources Manager Mindy Falk recommending Council approve the employment agreement for Neil Krutz as Assistant City Manager. Thc financial impact is noted in agenda item 9.3.
A motion was made by Council Member Smith, seconded bv Council Member Ratti, to approve the employmcnt agreement for Neil Krutz as Assistant City Manager. Council Members Ratti. Lawson, Smith. Bybee, YES. Schmitt. AI3SENT Passed unanimollsly with those present.
9.8 Presentation, discussion and possihle approval of an Employment Agreement for .John Martini as Community Services llirector. (FOI~ POSSlIH.E ACTION) Crime: 3:57 p.m.) An agenda item Ii-om City Manager Stephen Driscoll and Human Resources Manager Mindy Falk recommending Council approve the employment agreement for John Martini as Community Services Director. The financial impact is noted in agenda itcm 9.3. Regular City Council Meeting Minutes ~ Page 7 Monday, April 11, 2016
A motion was made by Council Member Smith, seconded bv Council Mcmbcr Ratti to approve the employmcnt agreement for John Manini as Community Services Director. Council Members Ratti, Lawson, Smith, Bybee, YES. Schmitt. ABSENT. Passed unanimously with those present.
9.9 FIRST READING of Bill No. 2705, an Ordinance amending the Sparks Municipal Code relating to hotels, motels and other rented short-term lodging; revising provisions pertaining to police inspection of hotel, motel and other lodging registers and registration systems; Ilroadening the definition of registration systems to include modern electronic systems; allowing the owner or operator of hotels, motels and other rented properties to seck pre-compliance judicial review of police demands for inspection of registers and registration systems; and providing other matters properly related thereto. crimc: 4:00 p.m.) City Clerk Teresa Gardner read Bill No. 2705 by title. The public hearing and second rcading of this bill will be conducted at the regular City Council meeting on Monday. April 25.201 G.
10. Puillic Hearing and Action Items Unrelated to 1'1anning and Zeming 10.1 Consideration and possihle approvlll of the live (5) year extension of the Sierra Pacille Power Company dha NY Energy Natural Gas Franchise Agreement. (FOR I'OSSIBLE ACTION). (Time: 4:01 p.m.) An agenda item Irom Chief Assistant City Attorney Shirle Eiting recommcnding Council approve the live (5) ycar extension of the Sierra Paeilie Power Company dba NY Energy Natural Gas Franchise Agreement. The City and Sierra Pacific Power Company negotiated a natural gas franchise agreement which was approved by City Council on April 24. 2006. The Iranchise agreement is set to expire on April 26, 2016. NY Energy has indicated that they wish to extcnd the franchise agreement under the same terms and conditions as providcd in the April 24. 2006 agrecment. The agreement allows for two (2) additional live (5) year extensions at the discretion of the Franchisec. The City of Sparks currently collects a live percent franchise fee which is the maximum allowed by Ncvada Reviscd Statutes. There is no impact to the general fund.
NV Energy's Government Relations Executive Linda Bissett introduced the support stalT Irom NV Energy and thanked the City of Sparks staff for their help and support.
A motion was made by Council Member Bybee, seconded by Council Member Lawson. to approve thc live (5) year extension of the Natural Gas Franchise Agrecmcnt. Council Members Ratti. Lawson, Smith, Bybee, YES. Schmitt. ABSENT. Passed unanimously with thosc present.
10.2 Consideration and possible approval of the live (5) year extension of the Sierra Pacillc Power Company dlla NV Energy Electrical System Franchise Agreement. (FOR POSSIBLE ACTION) Crime: 4:05 p.m.) An agenda item Irom Chief Assistant City Attorney Shiric Eiting recommending Council approve tbe live (5) year extension or the Sierra Pacilic Power Company dba NY Energy Electrical System Franchise Agreement. The City and Sierra Pacilic Power Company negotiated an clectrical system li'anchisc agreement which was approved on April 24. 2006. The li'anchise agreement is set to expire on April 26, 2016. NY Energy has indicated that tbey wish to extend the Iranchise agreement uncler thc same terms and conditions as provided in the April 24. 2006 agrcemcnt. The agreement allows for two (2) additional live (5) year extensions of the Iranehise agrcement at the discretion of the Franchisee. The City of Sparks currcntly collects a live perccnt Regular City Council Meeting Minutes - Page 8 Monday, April 11, 2016 li'anchisc fcc which is the maximum allowed by Nevada Revised Statutes. There is no impact to the general fund.
NY Encrgy's Government Relations Executivc Linda Bissell rc-introduced the support staff Ii-olll NY Energy and thanked the City of Sparks staff for their help and support again.
A motion was made by Council Member Bybee. seconded hy Council 1vlcmber Lawson, to approvc the live (5) year extension of the Electrical System Franchise Agreemenl. Council Memhcrs Ralli, Lawson_ Smith. Byhee. YES. Schmitl. ABSENT. IJassed unanimously with those prcsenl.
I L Phtnning and Zoning Public Hcarings and Action Items ILl Nune
12. Closed Door Sessions 12.1 Nunc
13. Comments 13.1 Cumments from the Public - None.
13.2 Cumments from City Council and City Manager (Time: 4:07 p.m.) City t\'lanager Driscoll announced Commillce vacancies and application periods as j()lIows: • Sparks Parks & Recreation, 2 memhers. 3-year term, open until close of business Friday, Ivlay 13. 2016 • Sparks Civil Service Commission. I member, 3-year term. open until close of busincss Friday. May 13.2016 • Enterprise Fund Advisory Commillec, I member Ii-om the construction indLlstry. 4-year term. opcn until close of business April 29. 2016
Council Mcmber Ralli asked, given the challenges at the river, if the City Manager would reach out to the County Manager and Washoe County 1·luman Services to see what support is available to help with this issue. City Manager Driscoll replied that he has opened a conversation with the County Manager. The city is also working on a partnership with the Mobile Outreach Safetv Team (MOST) to sec what help is available. The city will need to deterInine what steps arc necessary for clean-up of vacated areas aftcr the issue is resolved. ivlayor Martini requested a presentation or report on progress lor this Issue at the lirst June meeting.
14. Adjournment Council was adjourned at 4: II p.m. ~(2..J GENO R. MARTINI, Mayor ATTEST: _~'tv.J4obtiA.d1UA-. 'k;~a Gardner, City Clcrk»> 5/9/2016 AI 6.1 MAYOR Gena Martini
CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward II Ron Smith, Ward III Charlene Bybee, Ward IV Ron Schmitt. Ward V
CITY ATTORNEY Chet Adams
CITY MANAGER Steve Driscoll
REGULAI{ CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, April 25, 2016 City Council Chambers, Lcgislative Building, 745 Fourth Street, Sparks, Ncvada
I. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno ivlartini at 2:00 p.m.
2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council iv1embers .Iulia Ratti (on phone 2:06 p.m.), Ed Lawson, Ron Smith, Charlene Bybee, City Manager Steve Driscoll. City Attorney Chct Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: Council Member Ron Schmitt
Mayor Martini asked for a moment of silence for city employee Sherri Fansler and illflllCr Post Master and head oCthe Chamber Don .Iohnston who passed away this past week.
3. Opening Ceremonies 3.1 Invocation Speaker (Timc: 2:0 I p.m.) Thc invocation was provided by Pastor Barb West, Sparks Nazarcnc Church
3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiancc was led by Council Member Smith
4. I'ublic Comment Crime: 2:03 p.m.) Nevada Youth Lcgislature Emily Espinosa represcnting Senate District 14 spoke about a Town Hall meeting that was held at Reed High School. She eneouragcd everyone lO reach OUl lo lhe Nevada Youlh Lcgislalure wilh any queslions or commcnls they may have.
5. Agenda (Time: 2:05 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideralion or laking ilcms oul or sequence. deleling ilems and adding ilems which require aClion upon a linding thal an emergency exisls.
A motion was made by Council Member Bybee, seconded by Council Member Smilh, lo approve lhe agenda as submitted. Council Members Lawson, Smilh. Bybee, YES. Council Members Ralli, Schmitt ABSENT. Passed unanimously wilh those presenl. Regular City Council Meeting Minutes - Page 2 Monday, April 25, 2016
6. Minutes Crime: 2:06 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks Ci~' Council meeting on April II, 2016 A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the minutes of the regular Sparks City Council meeting on April II. 2016. Council Members Lawson, Smith. Bybee, YES. Ratti, Schmitt. ABSENT. Passed unanimously with those present.
7. Announcements, Presentations, Recognition Items and Items of Special Interest Crime: 2:06 p.m.) 7.1 Presentation: Sparks Middle School 50th Anniversary Invitation Crime: 2:06 p.m.) Mayor Martini read a flyer from Family and Community Liaison lor Sparks Middle School Theresa Shirley and invited all to attend the 50th anniversary open house celebrations to be held at the Sparks Middle School campus on May 19, 2016 from 4:00-6:00 p.m.
7.2 Proclamation: Pay it FOn\'ard - Tristin Hurley Day (Time: 2:08 p.m.) Mayor Martini proclaimed Thursday, Aril 28, 2016 as Pay It Forward Day in Honor of Tristin Hurley, a IS-year old Sparks resident who was born with the genetic disorder Osteogenesis Impcrfecta (brittle bone disease). Pay it Forward promotes community spirit through intentional acts of kindness. Despite his disability, Tristin brought great joy to all who knew him: he brought positive change to our community and beyond. The proclamation was read by Council Member Bybee and presented to Tristin's lilmily in attendance. Assembly Person Jill Dickman also spoke and presented a Certilicate of Recognition to Tristin's family.
7.3 Proclamation: Longford, Ireland Day crime: 2: 17 p.m.) Mayor Martini proclaimed April 24, 2016 as Longlord.lreland Day and encouraged all citizens in the City of Sparks to join in remembrance of our Ii-ienels in the City of Longlord, Ireland and in the unique and enduring relationships our two cities have lorged. The proclamation was read by Mayor Martini and presented to William Boucher and Lisa Ortega Ii-om the Sons of Erin.
7.4 Proclamation: Fair Housing Month (Time: 2:21 p.m.) Mayor Martini proclaimed April, 2016 as Fair Housing Month to commemorate Ihe 481h anniversary of Title VIII of the Civil Rights Act of 1968, the Federal Fair Housing Act, which provides equal opportunity lor all Americans in the sale, rental, and linancing of housing and prohibits discrimination. Silver State Fair l'lousing Council actively works to ensure equal housing opportunity lelr people in Nevada to choose freely where they want and can afi(mi to live. The City of Sparks supports the efillrts of Silver State Fair Housing Council and all other agencies pursuing fair housing. The proclamation was read by Mayor Martini and presented to Roberto Keyes. Program Director of the Silver State Fair Housing Council.
7.5 I'roclallllltion: Medical Laboratory Week Crime: 2:25 p.m.) rvlayor Martini proclaimed April 24-30, 2016 as Medical Laboratory Week in Sparks Nevada and urged our citizens to honor our health care professions by acknowledging their special services to our community. The proclamation was read by Mayor Martini and presented to a Director from Northern Nevada Medical Center. Regular City Council Meeting Minutes - Page 3 Monday, April 25, 2016
7.6 Proclamation: Arbor Day crimc: 2:28 p.m.) Mayor Martini proclaimcd April 29. 2016 as Arbor Day. urging all citizens to celebrate Arbor Day and support efTorts to protect our Irees and woodlands. The proclamation was read by Mayor Martini and presented to Parks and Recreation Director Tracy Domingues. Ms. Domingues said the tree planting on Arbor Day will be held at Lena Juniper School.
7.7 Commcndation: The Faith Forum Celebrates Five Years in I'rint (Timc: 2:42 p.m.) ivfayor Martini commended the Reno Gazelle Journal"s (RGJ) column. Faith Forum. for complcting livc ycars in print. Religious Statesman Rajan Zed leads a panel of localleadcrs of various denominations to produce this weekly discussion forum in the Sunday RGJ on important religiolls issues affecting the local. national and international regions. The commendation was read by ivlayor rVlartini and presented \0 Religious Statesman Rajan Zed.
7.8 Sparks Fire Dcpartmcnt I'rojcct SAFE - Remcmbering When, A Fire and Fall Prcvention Program for Older Adults (Time: 2:47p.m.) A presentation by Fire Marshal Robert King and l'larry Urman from The American Red Cross on Project Safe which is a lire and life safety program for older adults. They gave the dates of upcoming group presentation.
8. Consent Items (FOR POSSIBLE ACTION) Crime: 2:57 p.m.) A motion was made by Council Member Lawson, secondcd by Council Member Smith, to approve the consent items as submilled. Council Mcmbers Ralli. Lawson, Smith. Bybee, YES. Schmill. ABSENT. Passed unanimously with those prcscnt.
8.1 I~eport of Claims and Bills approved for payment and appropriation transfers for the period March 24, 2016 through April 6, 2016. (FOR POSSIBLI~ ACTION) An agenda item from Financial Scrviees Dircctor JerI' Cronk recommending the City Council approve the report orc1aims and bills as presented in the stafTreport.
8.2 Consideration and possible approval of an application for a Gaming Iiccnse for Nugget Sparks, LLC, dba Nuggct Casino Resort, locatcd at 1100 Nugget Ave., Sparks, NV, 89431, submitted by Mr. Anthony A. Marnell Ill. (FOR POSSIBLE ACTION) An agenda item from Police Chier Brian Allen recommending Council approve Mr. Marnell's application Iflr a Gaming license I'll" Nugget Sparks. LLC, dba Nugget Casino Rcsor\, located at liDO Nugget Ave .. Sparks. NV, contingent upon the location being inspected and approved by every city. count)', distric\' and state agency having jurisdiction over the mailer and upon fingerprints being rcturned from thc FBI that do not rellect any disqualif~'ing arrests/convictions. There is an estimated increase or $16.815 per quarter to the general fund.
8.3 2016 Statl' Emergency Response Commission Hazardous Materials Emergency Preparedness Grant acceptance for Continuing Challcnge Hazardous Materials Conference for an amount of up to SI5,885. (FOR POSSIBLE ACTION) An agenda itemfrolll Fire Ballalion ChierJim Reid recommending Council approvc the sub-grant agreemcnt as presented. Thc grant will be uscd to allcnd the Continuing Challengc Hazardous Regular City Council Meeting Minutes - Page 4 Monday, April 25, 2016
Materials Emergency Response Workshop which is the premiere educational and hands on workshop that occurs on the West Coast. The attendees learn new and innovative ways to respond to and mitigate hazardous materials incidents while rclreshing basic skills. The inj()fIllation that is obtained from this workshop is brought back to Washoe County and taught to those members that were unable to attend. With the ever changing Hazardous Materials environment, continuing education is imperative for the Regional Haz Mat Team members to stay projicient on skills, knowledge and to stay current on regulatory changes. No funds pass through the city. there is no impact to the general fund.
8.4 Consideration and possihle approval to purchase thc equipmcnt and lahor to up-fit seven police \'Chicles and threc fire vehicles frolll Lehr Auto 1~lectrie in the alllount ofSI00,989.09. (FOR POSSIBLE ACTION) An agenda item from Public Works Manager Ron Korman recommending Council approve the purchase as submitted. The City would be using the joinder provision allowed under NRS 332.195, and purchasing this equipment and labor utilizing the State of Nevada vehicle bid. Utilizing existing bids have historically been the most competitive. Utilizing the joinder provision allows the City to precisely deline the equipment needed while foregoing the need to j()fInally bid the item. Funding is available in the motor vehicle fund. there is no impact to the general fund.
8.5 Considl'ratinn and possible approval of Changl' Order I to the Ueadworks Improvcments Project construction contract at the Truckee Meadows \\'llter Reclamation Facility with K.G. Waltl'rs Construction Co., Inc. for an amount not to exceed S300,OOO.OO, with the City of Sparks' portion heing S94,IIO. (FOR POSSIBLE ACTION) An agenda item jrom TMWRF Plant Manager Michael Drinkwater recommending Council approve Changc Order I as submitted. The Sparks City Council approved the Headworks Improvement Project contract with to K.G. Walters Construction Co., Inc. in thc amount of $5.341,600.00 on January 12. 2015. The City of Reno is administering the agreemcnt and will bc reimbursed l'or a portion of the costs by tbe City of Sparks pro rata based on plant ownership. This project is included in the Capital Improvement Plan that was approved by tbe Joint Coordinating Committee. Funding is available in the sanitary sewer capital project fund, there is no impact to the general fund.
9. General Business 9.1 Presentation and discussion on the Comprehensive Plan including an update nn the preliminary I'hase 2 Puhlic Outreach survey results and review of thc project schedule. (FOR I'OSSIHLE ACTION) Crime: 2:58 p.m.) Sr Planner Karen tvlelby and Karen Craig of Creative Cities gave a presentation and update on Ignite Sparks. Ms. Melby and Ms. Craig gave the results for the preliminary phase 2 survey responses to date. strategies for future smart growth I(lr the City of Sparks and what the next steps will be I()r the Comprehensive Plan and Ignite Sparks. There is no impact to the general fund.
9.2 Presentation, discussion, direction to staff, and potential approval of the new Smarter I{egion economic development brand vision statement. TIME CERTAIN AT 2:30 p.m. (FOR POSSIBLE ACTION) (Time: 2:30 p.m.) A presentation by Sparks Council Member Ed Lawson. Assistant City Manager for the City of Reno Maureen tvlcKissick, University Regent Jason Geddes and Stephanie Kruse ofKPS3 on the Regular City Council Meeting Minutes - Page 5 Monday, April 25, 2016 new regional economic devciopment brand vision statement. There is no impact to the general fund.
A motion was made by Council Member Smith, seconded by Council Memher Lawson, to accept the report and to continue in the direction you are going. Council Members Ratti, Lawson. Smith. Bybee, YES. Schmitt. ABSENT. Passed unanimously with those present.
9_3 Consideration and Possihle Approval of Resolution No_ 3292 in Support of Comprehensive Federal Puhlic Lands Legislation; and Providing Other Matters Properly Related Thereto. (FOR I'OSSIBLE ACTION) Crime: 3:27 p.m.) An agenda itcm from Assistant City ivlanager Neil Krutz recommending Council approvc the resolution as part of the effort to consider expanding thc Sparks Corporate Boundary casl of the current edge and north of Interstate 80.
Staff began considering an expansion of the city limits to include the area cast of [)' Andrca and Copper Canyon and north of Interstate 80 to align with Tahoe-Reno Industrial Center for job generaling land uses. Much of Ihe land under consideration is owned by the federal government and managed by thc Bureau of Land Management (I3LM). There is no impact to the general fund.
StalTsharcd the proposed resolution with the city·s congressional partners who requested a change in the language. The proposed change in the language is:
Old text: Section 3 the SjJ(lrks City COllneil respec(/idly reqllests Senators Reid and Heller and Congressman Amodei aim 10 secllre the enactment o{comprehensive !,uhlic lands legislation./ilr Washoe COUll/.\' hy the end o{2016. New text: Section 3 The Sparks Cify COllncil re.ll'ec(/itily re
A motion was made by Councill'vlcmber Lawson_ seconded by Council Member Bybee, to approve Resolution No. 3292 in Support of Comprehensive Federal Public Lands Legislation with language changes presented. Council Members Ratti. Lawson. Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimouslv with those present.
9.4 Consideration and possihle award of the 2016 St.-eet Rchabilitlllion - Unit 3 contract AC-5233, Bid No_ 15/16-009, PWP-WA-2016-1 \3 to Sierra Nc"adll Construction, in the amount ofS 1,657,007_ (FOR POSSI BLE ACTION) Crime: 3:39 p.m.) An agenda item from City Engineer .Ion Ericson recommending Council award the 2016 Street Rehabilitation- Unit 3 contract to Sierra Nevada Construction. This project is part of the City"s Transportation System - Pavement Management Program. The project was prioritized through the City'S Pavement Management System and outlined in the 5-year Program of Projects. Funds arc available in the capital improvements project budget: there is no impact to the general fund.
A motion was madc by Council tvlembcr Bybee, seconded by Council Member Lawson, to award the 2016 Street Rehabilitation-Unit 3 Rehabilitation Project contract I\C-5233. to Sierra Nevada Regular City Council Meeting Minutes - Page 6 Monday, April 25, 2016
Construction, in the amount of $1,657,007. Counci I Members Ratti, Lawson, Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimously with those present.
9.5 Consideration and possible award of the 2016 Permanent Patch contract AC- 5234, Bid No. 15/16-0\0, I'WI' No. WA-2016-116, to Sierra Nevada Construction, Inc. in the amount of S298,007. (FOR POSSIBLE ACTION) Crime: 3:41 p.m.) An agenda item from City Engineer .Ion Ericson recommending Counei I award the 2016 Permanent Patch contract to Sierra Nevada Construction. Inc. The permanent patch program requires a contractor to permanently patch city owned streets and alleys that have been cut by permit holders. The permanent patch program is se1f~funded and all costs are paid through permit fees: there is no impact to the general fund.
A motion was made by Council Member Smith, seconded by Council Member Lawson, to award the 2016 Permanent Patch contract AC-S234, Bid No. ISII6-010. PWP No. WA-2016-116. to Sierra Nevada Construction. Inc. in the amount of $298.007. Council Members Ratti, Lawson. Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimously with those present.
9.6 Consideration and possihle approval to purchase seventy traffic signal controllers, and eighty traffie signal cabinet modifications from Intermountain Traffic in the amount ofS279,400. (FOR POSSIBLE ACTION) (Time: 3:42 p.m.) An agenda item from Public Works Manager Ron Korman recommending Council approve the purchase of controllers and cabinet modifications. NRS Chaptcr 332.115(g) cxempts computer itcms li"llm competitive bid. Intermountain Tramc is the supplier 1(,. the controllers that have been specilied for our system, and are utilized by all neighboring agencies. Funding is available in the road fund: there is no impact to the general fund.
A motion was made hy Council Member Lawson, seconded by Council Member Smith, to approve the purchase of seventy trallic signal controllers and modifications to eighty tramc signal cabinets from Intermountain Traflic in the amount of $279.400. Council Members Ratti, Lawson, Smith, Bybee, YES. Schmitt. ABSENT. Passed unanimously with those present.
9.7 Consideration and approval of an Interlocal Cooperative Agreement number AC-S23S (NM124-16-016) with the Nevada i)epartment of Transportation (NDOT) to provide installation of 35 NDOT furnished traffic signal controllers. (FOR POSSIBLE ACTION) (Time: 3:44 p.m.) An agenda item from Public Works Manager Ron Korman recommending Council approve the interlocal agreement. NDOT has agreed to purchase thirty-five new controllers to upgrade the NDOT part of our tranic control system with the understanding that we will install them at our cost as part of the ongoing traffic signal maintenance agreement that we havc with them. NDOT is providing these controllers to Sparks to enhance operational rcadiness, increase security, improvc monitoring. increase safety, and enhance motorist progression throughout the City. There is no impact to the general fund.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the Interlocal Cooperative Agreement AC-5235 with NDOT to provide installation of thirty-five Regular City Council Meeting Minutes - Page 7 Monday, April 25, 2016 controllers at NDOT signal locations. COllncil Members Ratti, Lawson_ Smith, Bvbee, YES. Schmitt, ABSENT. Passed unanimously with those present.
9.8 Consideration and approval of Interlocal Cooperative Agreement AC-5236 (NM077-16-0IS), with the Ncvada Departmcnt of Transportation (NDOT) to provide maintenance for 41 NDOT signalizcd intersections within thc City of Sparks. (FOR I'OSSIBLE ACTION) Crime: 3:45 p.m.) An agenda item from Public Works Manager Ron Korman reeommcnding Council approve the interlocal agreement with NDOT. This agreement replaces agreement NM088-81-0 12 (A-0792) and other agreements to include some minor changes to the language and to include the improvements at the McCarran Boulevard and Pyramid Highway intersection. The City of Sparks has historically maintained the State's tranic signals in the City of Sparks as part of our traffic signal system to provide continuity in the system and to provide timely response in the event of a f(lilure. There is no impact to the general fund.
A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve Intcrlocal Cooperative Agreement AC-S236 (NM77-16-015) with NDOT to provide maintenance at forty-one NDOT signal locations located within the City of Sparks. Council ~delllbers Ratti, Lawson. Smith, Bybee, YES. Schmitt. ABSENT. Passed unanimously with those present.
9.9 Consideration and possihle approval of an Interlocal Cooperativc Agreement AC-5237 with Nevada Department of Transportation (NDOT) to provide maintenancc on landscaping improvcmcnts in thc arell of thc McCarran Boulevard and Pyramid intcrchangc (NM781-1S-01S)_ (FOR POSSIBLE ACTION) Crime: 3:48 p.m.) An agenda item Irom Public Works Manager Ron Korman recommending Council approve the interloeal agreement with NDOT. NDOT and the Regional Transportation Commission (RTC) arc constructing improvements at the intersection of MeCarran Boulevard and Pyramid Highway. IncorporalCd in these improvements arc landscape features, trash receptacles and sidewalks.
Historically the City has been responsible for landscape maintenance in this area. The City will benclit from the enhancement of the landscaping in this area by enjoying an aesthetically pleasing arca in that corridor. NDOT operations does not have the equipment or personnel to maintain this type of infrastructure.
The City will be responsible for trash collection, landscape plantings, and pathway lighting. The City will also be responsible for keeping the pathways clear of debris, snow and icc. The City will operate, maintain and provide utility services and perform graffiti removal and restoration on the wallnol facing McCarran Boulevard or Pyramid Highway. There is no impact to the general fund.
A motion was made by Councill'vlember Lawson, seconded by Council Member Bybee, to approve the Intcrlocal Cooperative Agreement 1\C-S237 (NM781-IS-0 15) with NDOT to provide maintenance on landscaping improvements in the area of the McCarran Boulevard, and Pyramid interchange. Council Members Ratti, Lawson, Smith. Bybee, YES. Schmitt, ABSENT. Passed unanimously with those present.
9.10 Consideration, discussion, and possible approval of fiscal year 2016-2017 budgct rccommendations and fiscal items including I) thc City Managt'r's Regular City Council Meeting Minutes - Page 8 Monday, April 25, 2016
recommendations for the City of Sparks final budget; and 2) the proposed five year Capital Improvement Plan_ (FOR POSSIBL.~ ACTION) (Time: 3:53 p.m.) An agenda item from City 1vlanager Steve Driscoll and Financial Services Director .lefT Cronk recommending Council approve the City Manager's budget recommendations. This agenda item provides the City Council with the City Manager's recommendations for the fiscal year 2016-2017 budgct and fiscal impacts for the City of Sparks as well as the proposed five-year Capital Improvemenls Plan (ClP).
City stafTwil1 file the tentative budget for FY '17, and the City Council will hold a public hearing to receive public COlllment on the FY '17 tentative budget at its regularly scheduled Council Illeeting on May 23, 2016. Immediately f()lIowing the public hearing on the FY '17 tentative budget. the City I'vlanager and Financial Services Director will present the FY '17 final budget document whieh will be prepared based upon direction received today. The linal budgci must be filed with the Nevada Department of Taxation by June I annually.
A motion was made by Council iv1cmber Smith, seconded by Council Member Bybee, to approve the City Manager's final budget recommendations for fiscal year 2016-2017. Council Members Ratti, Lawson, Smith, Bybee. YES. Schmitt. ABSENT. Passed unanimously with those present.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the proposed five-year Capital Improvements Plan lor liscal ycars 2016-2017 through 2020-2021. Council Members Ratti, Lawson, Smith Bybee, YES. Schmitt. ABSENT. Passed unanimously with those present.
Ill. Puhlic Hearing and Action Items Unrelated to Planning and Zoning 10.1 Second reading, Public hearing, discussion, and possihle adoption of Bill No. 2705 amending Chapter 5.52 of the Sparks Municipal Code: an Ordinance amending the Sparks Municipal Code relating to hotels, motds and other rented short-term lodging; revising provisions pertaining to police inspection of hotd, motel and other lodging registers and registration systems; hroadening the definition of registration systems to include modern electronic systems; allowing the owner or operator of hotels, motels and other rented properties to seek pre-compliance judicial review of police demands for inspection of registers and registration systems; and providing other matters properly related thereto. (FOR POSSIBLE ACTION) (Time: 4: I 0 p.m.) An agenda item presented by City Attorney Chet Adams recommending Council approve and adopt the proposed ordinance. This ordinance adds additional businesses to current businesses that must maintain a system of registering persons who rent temporary lodging, provides lelf pre compliance judicial review of police demands to inspect registration records and eliminates outdated and obsolete provisions. A 2015 U.S. Supreme COllft decision mandates that the City allow pre-compliance judicial review of police dcmands to inspect a guest registration system maintained by hotels, motels and other short-term rental businesses. Accordingly, the ordinance started out to address that legal issue.
During review of the current ordinance by the City Attorney's Office and the Sparks Police Department, several provisions were found to be obsolete, outdated or undesired. The review also disclosed that ncwer lelrtns of tcmporary housing had devcloped in the rental market place. Regular City Council Meeting Minutes - Page 9 Monday, April 25, 2016 including hotels and motels (such as the old Nugget Courtyard) which had been sold and the rooms Iherein convened into "apartmellls". Law enforcement expressed concerns thaI, under the currel1l ordinance, such buildings were not required by law to maintain a registry of their occupants - many of whom were in rented units making weekly paymcl1ls.
The proposed ordinance updates the Sparks ~"Iunicipal Code to comply with Ihe new U.S. Supreme Coun decision. It also eliminates outdated and obsolete provisions and updates Chapter 5.52 to include electronic guest registration. Further. it applies the guest registration requirement to additional types of short-term rental properties that pose law enforcement concerns due to transient individuals renting rooms and small apartments. There is no impact to the general fund.
A motion was made by Council Member Smith, seconded by Council Member Lawson, to adopt Bill No 2705. Council Members Ratti. Lawson, Smith. Bybee, YES. Schmitt ABSENT. Passed unanimously with those present.
11. Planning and Zoning Puhlie Hearings and Action Items 11.1 None
12. Closed Door Sessions 12.1 None
13. Comments 13.1 Comments from the Puhlie Crime: 4: 16 p.m.) None.
Comments from City Council and City Manager (Time: 4: 16 p.m.) City ivlanager Driscoll announced Committee vacancies and application periods as follows: • Sparks Parks & Recreation, 2 members. 3-year term, open until close of business Friday, ivlay 13.2016 • Sparks Civil Service Commission. I memher. 3-year term, open LlI1til close of business Friday. i'.'lay 13, 20 I 6 • Enterprise Fund Advisory Committee. I memher from the construction industry. 4-ycar tcrm, open until close of business April 29, 2016
14. Adjournment Council was adjourned at 4: 17 p.m. ~R.~ GENO R. MARTINI, Mayor
ATI'EST: _~ ~JLb~iL't~d'-'-"'/l\'A"'---~y$,,~ 'fZr~;a Gardner, City Clerk r'
»> 5/23/2016 MAYOR AI 6.1 Geno Martini
CITY COUNCIL Julia Rani, Watt11 Ed Lawson. Warttll Ron Smith, Ward //I Charlene Bybee. Ward' IV Ron Schmitt. Ward V
CITY ATTORNEY ChetAd8ms
CITY MANAGER Steve Driscoll
SPARKS CITY COUNCIL CONCURRENT MEETING WITH THE RENO CITY COUNCIL AND THE WASHOE COUNTY BOARD OF COMMISSIONERS MINUTES
8:30 a.m. Monday, May 2, 2016 Washoe County Administrative Complex, Commission Chambers, 1001 Ninth St., Reno, NV
1. Call to Order (Time: 8:31 a.m.) The concurrent meeting of the Sparks City Council, Reno City Council and Washoe County Board of Commissioners was called to order by Washoe County Commissioner Kitty Jung at 8:31 a.m.
2. Pledge of Allegiance (Time: 8:31 a.m.) The Pledge of Allegiance was led by Sparks Mayor Geno Martini.
3. Roll Call (Time: 8:32 p.m.) Mayor Geno Martini, Council Members Ed Lawson, Ron Smith, Charlene Bybee, Acting City Manager Neil Krutz, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: Council Members Julia Ratti, Ron Schmitt
4. Public Comment (Time: 8:35 a.m.) • Gary Duarte of the US Nuclear Energy Foundation commented on a sustainable grassroots educational program on nuclear technology and submitted written information. • CJ Manthe of the Nevada Housing Division commented on the success of the integrated model and the Nevada Housing Division's involvement with the NV Interagency on Homeless. • Betsy Aiello of NV Interagency on Homeless and Nevada Division of Health Care Financing and Policy commented on Medicaid and the Interagency Council on Homelcssness and submitted written comments. • Lisa Lee of Northern Nevada HOPES commented on the need for affordable housing and current challenges. • Ardena Perry commented on the interlocal agreement regarding animal control and submitted written information. Concurrent Meeting Minutes· Page 2 Monday, May 2, 2016
• Aria Overli of ACTIONN commented on increased homeless ness related to new development. • Fernando Leal of the Siena Hotel said he would like to donate furniture, art, etc. to community organizations as he remodels the hotel. • Jacob Harmon and Jennifer with the Alzheimer's Association talked of the volunteer led walks at ldelwild Park every other Tuesday at 10 a.m. for those with Alzheimer's and their caregivers to enjoy. • Pat Cashell of Volunteers of America commented on the increase of violence associated with loss of affordable housing and said he hopes the region can work together as one community to address affordable housing. • Ken Koeppe commented on a dangerous intersection at Las Brias and McCarran. • Kelly Marschall with Social Entrepreneurs, Inc. commented on a strategy to address homelessness to include housing, support services and job training. • Kathleen Harris commented on the displacement of97 people from the sale ofan apartment building. • Ivy Spadone of Northern Nevada HOPES told a story of challenges faced by homeless people trying to improve their lives.
5. Approval of the Agenda (For Possible Action) (Time: 9: 10 a.m.) Consideration of taking items out of sequence, deleting items .and adding items which require action upon a finding that an emergency exists.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the agenda as submitted, utilizing Washoe County's 10 minute presentation rule. Council Members Lawson, Smith, Bybee, YES. Council Members Ratti, Schmitt, ABSENT. Passed unanimously with those present.
6. Presentation and update on Operation Downtown (Time: 9: II a.m.) A presentation from Operation Downtown Blue Ribbon Commission Chairman Kenneth Krater regarding the growing small business environment in downtown Reno, along with the University of Nevada Reno. Mr. Krater said he would request addiction be treated as a mental health issue not a crime and new development merge with affordable housing. Mr. Krater presented information that has been attached to the electronic agenda packet.
7. Presentation of Northern Nevada Housing and Behavioral Health Strategic Plan Crime: 9:25 a.m.) A presentation from Reno Area Alliance for the Homeless (RAAH) Chairman Brian Burriss including homeless numbers in Washoe County, an outline for RAAH's strategic plan for addressing homeless housing needs and current achievements. Mr. Burriss commented on the importance of wrap around services linking health care, human services and housing. Mr. Burriss said it is true the cost to treat is high; however, the cost to not treat is even higher. Mr. Burriss wants the region to stop planning and start doing. Discussion was held on the need for additional mental health and substance abuse professionals, predatory lending, importance of showing a regional effort for congressional assistance, concerns with weekly housing, subsidies, the need for integrated affordable housing and the option of creating an RV park as temporary housing. M r. Krater's presentation has been attached to the electronic agenda packet. Concurrent Meeting Minutes - Page 3 Monday, May 2, 2016
8_ Update and presentation on the CrossRoads Program (Time: 10:00 a.m.) A presentation from Assistant Washoe County Manager Kevin Schiller, Washoe County Director of Social Service Amber Howell and Deputy Shawn Marston on the Crossroads Program, a collaboration between social services and catholic charities, that provides tiered housing that targets the super-utilizer homeless clients to identify, intervene and stabilize clients by offering tools for anyone to be successful upstanding citizens of our community while being drug and alcohol free. There are high costs to the community related to untreated clients utilizing ambulance, hospital emergency room, and jail. The average age of clients at the beginning of the program was 48 and currently the average age is 28. Approximately 60% of clients are court influenced, with 40% as volunteer clients. Crossroads would like to expand but needs additional space; they are working on various options including partnerships with the State. Crossroads currently offers in-house treatment and are piloting a compliance program with wrap around service called Sober 24. In addition, Crossroads is working on adding an out-patient wrap around servIce program.
9. Update and discussion on the Community Assistance Center (CAC) selected vendor for FYI?, and direction to staff on the Interlocal Agreement and related matters. (FOR POSSIBLE ACTION) (Time: 10: 18 a.m.) A presentation from Assistant Washoe County Manager Kevin Schiller and City of Reno Management Analyst Elaine Wiseman with an update on the CAC and request for proposals and vendor selection for shelter operations. Additional beds are necessary to allow police to relocate homeless camping on the river. Two vendors were interviewed and Volunteers of America (VOA) was selected; their proposal includes shelter and services. The Transitional Governing Board (TGB) approved the selected vendor on April 29, 2016; the contract will go before the City of Reno on June 8, 2016. Ms. Wiseman and Mr. Schiller explained the new funding formulas. Option B recommended by the TGB increases funding to $.01 from both the cities of Reno and Sparks (previously $.005) and to $.015 from Washoe County (previously $.01). Mr. Schiller requested approval of the interlocal agreement for the new vendor including establishment of the lead agency and the funding source. • Sharon Chamberlain of Northern Nevada HOPES provided written comment in favor of this item; HOPES recognizes the need of increased funding throughout our entire community of Reno, Sparks and Washoe County. Discussion included the possibility of using vacant warehouse space to develop a shelter with services, working with commercial real estate professionals to identify space, code changes to allow for overnight parking, use of CDBG funding, rehab of flood properties and regional cooperation. City of Reno Acting Community Services Director Alex Woodley said VOA has hired a property manager to pursue property. Reno Mayor Schieve said she would like the city to pursue both directions at the same time. Reno Mayor Schieve thanked Sparks Mayor Martini and Commissioner Berkbigler for signing the Veterans Homelessness initiative.
Mayor Martini apologized for not having the TGB address these issues earlier; at this point in time, amendment of the Sparks budget would have to be brought to the full Council at a regular meeting and the Sparks Council will not be able to take action on this item today.
Sparks City Attorney Chet Adams said the agenda does not allow for a vOKon a fiscal change to commit budget. Deputy District Attorney Paul Liparelli said approval of the interlocal agreement is not on the agenda, only direction to stalT to create an interlocal agreement. Washoe County Concurrent Meeting Minutes - Page 4 Monday, May 2, 2016
Commission Chair Jung and Reno Councilman Bobzien were under the impression the interlocal agreement would be approved at this concurrent meeting.
Commission Chair Jung questioned the viability of the TGB and asked if it should continue. Sparks Mayor Martini said the TGB has worked well previously, this year the meeting was held too late. Mayor Martini said he made the recommendation through the TGB because he believes it is the right thing to do; however, it is up to the Sparks Council to vote on the issue. Sparks Council Member Bybee said she believes each entity should address the interlocal agreement and funding independently and give direction to their staffs.
10. Comments from the Councils, Commissions, Boards or Managers (Time: II :01 a.m.) Washoe County Commission Chair Jung would like to explore regional cooperation to share resources and services to address blight, graffiti and pot holes and to share graffiti information with law enforcement. Reno City Council Members Jardon and Bobzien commented on direction to Reno staff to be able to ratify the TGB recommendation at the ncxt Reno City Council meeting.
11. Public Comment (Time: 11:03 a.m.) • Executive Director Michele Gehr and Lynette Eddy of the Eddy House Youth Resource Center spoke on the social, emotional and life skills taught at the Eddy house and the need for transitional housing for youth. Ms. Gehr also invited all to an open house happening on Friday from 3-6. Ms. Eddy commented on the Housing First model to provide housing and support services and the use of creative funding streams. • Kelly Marschall, Social Entrepreneurs, Inc. (not present) • Reno Housing Authority Executive Director Amy Jones commented on limited funding and said the only new funding is for Veterans; and affordable housing units are shrinking. Ms. Jones said she sees the effects of predatory lending on her clients. • Juanita Cox of People Organized for the Next Generation commented on the importance of housing and services for homeless and said she appreciates a regional effort. • Cathy Brandhorst spoke on miscellaneous topics.
12. Adjournment (Time: II: 13 a.m.) Council was adjourned at I I: 13 a.m.
GENO R. MARTINI, Mayor
ATTEST:
»> MAYOR 5/23/2016 Geno Martini AI 6.1 CITY COUNCIL Julia Ratti. Ward I Ed Lawson. Ward If Ron Smith. Ward III Charlene Bybee. Ward IV Ron Schmitt. Ward V
CITY ATTORNEY Chet Adams
CITY MANAGER Steve Driscoll
REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, May 9, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada
1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m.
2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Julia Ratti (phone), Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT.
ABSENT: None
3. Opening Ceremonies '" 3.1 Invocation Speaker (Time: 2:00 p.m.) The invocation was provided by Pastor Omar Palmer, Sparks Seventh Day Adventist Church.
3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Council Member Lawson.
4. Public Comment (Time: 2:03 p.m.) • Ron Breaux spoke of traffic concerns on Los Altos Parkway between Vista Blvd. and Orinda. • Katie Colling spoke in support of treating the homeless people humanely and offering them protection and services. • Jay Kolbet-Clausell spoke in support of the homeless people, for funding for an overflow shelter, alternate solutions and neighborhood meetings. • Jennifer Cassady requested resources be offered to those living along the river rather than simply telling them to move. • Jay Dee Skinner provided a written comment requesting the city keep their hands otT the homeless, provide services and housing at no cost before eviction is attempted, have city employees pick up rubbish and provide rest rooms. Regular City Council Meeting Minutes· Page 2 Monday, May 9, 2016
5. Agenda (Time: 2:16 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists.
A motion was made by Council Member Smith, seconded by Council Member Schmitt, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
6. Minutes (Time: 2: 16 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of April 25, 2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the minutes of the regular Sparks City Council meeting on April 25, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2: 17 p.m.) 7.1 Proclamation: "Older American's Month" (Time: 2:18 p.m.) Mayor Manini proclaimed May 2016 as "Older American's Month" and urged every resident to take time this month to acknowledge older adults and the people who serve and support them as powerful and vital individuals who greatly contribute to the community. The proclamation was presented to Senior Law Project representative Jennifer Richards who talked about the Blaze of Trails program and legal services for older Americans.
7.2 Proclamation: "National Bike Month," "Bicycle Safety Month" and "Bike Week" (Time: 2:21 p.m.) Mayor Martini proclaimed May 2016 as "National Bike Month" and "Bicycle Safety Month" and the week of May 16-20,2016 as "Bike Week" and encouraged all citizens to enjoy the benefits of bicycling, recognize the importance of bicycle safety, and be more aware of cyclists on our streets. The proclamation was presented to Safe Routes to School Coordinator MJ Cloud who talked about different events and invited all to panicipate in the Mayoral Challenge Ride being held on May 19.
7.3 Commendation: "Laurie Squartsofr' (Time: 2:26 p.m.) Council Member Ron Schmitt commended Laurie Squartsoff for her dedicated service on the Sparks Chaner Committee from 200 I - 20 16 and thanked her for her dedication and service to our community. Ms. Squartsoff thanked the Mayor and Council for the privilege and opportunity to serve and thanked city staff for their work on the Charter Committee.
7.4 Presentation: Northern Nevada Disability Access Crime: 2:29 p.m.) Ms. Amy Auerback presented information on the Northern Nevada Disability Access which provides a network of resources connecting individuals with disabilities and health conditions to services within Northern Nevada. Ms. Auerback hopes to find funding to expand and move their home based business into a resource center. Regular City Council Meeting Minutes - Page 3 Monday, May 9, 2016
8_ Consent Items (FOR POSSIBLE ACTION) (Time: 2:38 p.m.) A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to approve the consent items as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period April 7, 2016 through April 20, 2016_ (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report.
8.2 Consideration and possible approval of the destruction/disposal of original building plans and associated documents that have been microfilmed (City Clerk's Office). (FOR POSSIBLE ACTION) An agenda item from Records Technician Carrie Brooks recommending Council approve the destruction/disposal of original building plans and associated documents that have been microfilmed. NRS 239.051 allows for the destruction/disposal of original building plans and associated documents once they have been scanned and microfilmed in a manner that complies with the standards of quality approved by the American National Standards Institute, and that a copy of the film is stored in a manner that protects it reasonably from loss. Once the standards have been met, a reproduction of the film is considered an original. A list of those items proposed for destruction/disposal is attached to the staff report. There is no impact to the general fund.
8.3 Consideration and possible approval to purchase a custom SWAT trailer from LDV Inc_ for the Police Department in the amount of $197,900. (FOR POSSIBLE ACTION) An agenda item from Public Works Manager Ron Korman recommending Council approve the purchase of a purpose built trailer for the Police Department Special Weapons And Tactics (SW A T) team. The Police Department has requested thatthis equipment meet the expanded needs of the SWAT team, and be equipped to not only transport their equipment but to also be an incident command post. During the last year Fleet Services and Police Department staff have worked together closely to precisely determine the needs for the replacement. This trailer will replace #236B; a 1991 GMC panel van which has reached the end of its life cycle and is in need of replacement. Funds are budgeted in the motor vehicle fund; there is no impact to the general fund.
9. General Business 9.1 Discussion and possible action on Resolution No. 3293 supporting closing the online sales tax loopholes in conjunction with the National City Council Meeting. (FOR POSSIBLE ACTION) (Time: 2:39 p.m.) An agenda item from Community Relations Manager Adam Mayberry recommending Council approve the Resolution. The Nevada League of Cities and Municipalities, through the City of Henderson, has conceived and is coordinating a National City Council Meeting which includes some city council and town hall meetings simultaneously taking place in cities, towns and communities across the state and in neighboring states. The purpose of the event is to engage in a national or broader conversation at the local level about issues of interest or concern to all communities. This National City Council Meeting addresses the topic of closing the online sales tax loopholes. Due to limited resources, Mayor Martini declined to host a separate City Council meeting, however, he did agree to bring forth the topic and resolution. Regular City Council Meeting Minutes - Page 4 Monday, May 9, 2016
Resolution No. 3293 addresses the concept of closing the online sales tax loophole that has been a priority of the City of Sparks, the Nevada League of Cities and Municipalities and the National League of Cities. The Legislature of the State of Nevada has adopted resolutions urging Congress to enact legislation closing the online sales tax loophole and leveling the playing field for brick and mortar businesses in Nevada. There is no impact to the general fund.
Public comment was received by Retail Association of Nevada representative Lea Tauchen in support of the Resolution.
A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve Resolution No. 3293 to support closing the online sales tax loopholes. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.2 Consideration and possible approval of Resolution No. 3294 adopting Amendment No. I to the 5th Edition of the General Administrative Manual of the Regional Transportation Commission Regional Road Impact Fee System. (FOR POSSIBLE ACTION) (Time: 2:45 p.m.) An agenda item from Community Services Director John Martini recommending Council approve the Resolution. On January 26,2015 the Sparks City Council granted approval to Bill No. 2689, an ordinance amending Chapter 12 of the Sparks Municipal Code to adopt the 5th Edition of the General Administrative Manual of the Regional Transportation Commission Regional Road Impact Fee System.
On April 15, 2016 the Regional Transportation Commission Board approved Amendment No.1 to the 5th Edition of the General Administrative Manual of the Regional Transportation Commission Regional Road Impact Fee System. Amendment No.1 to the General Administrative Manual added language, method and procedures to extend the expiration date of existing Capital Contribution Front Ending Agreement (CCFEA) Credits by 10 years beyond current expiration dates. Sparks Municipal Code 12.44.030 allows for subsequent amendment to the General Administrative Manual by resolution of the City of Sparks City Council.
Approval of this resolution will adopt Amendment No.1 to the 5th Edition of the General Administrative Manual of the Regional Transportation Commission Regional Road Impact Fee System. There is no impact to the general fund.
A motion was made by Council Member Schmitt, seconded by Council Member Smith, to approve Resolution No. 3294 adopting Amendment No. I to the 5th Edition of the General Administrative Manual of the Regional Transportation Commission Regional Road Impact Fee System. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.3 Review and possible approval for staff to submit a grant application(s) to various Foundations in the estimated amount of $15,000,000 for the completion of the Larry D. Johnson Community Center. (FOR POSSIBLE ACTION) (Time: 2:48 p.m.) An agenda item from Parks & Recreation Director Tracy Domingues recommending Council approve stalT to submit a grant. Staff would like to complete the Larry D. Johnson Community Center construction plan. Phase One of the Larry D. Johnson Community Center was completed in 2007 with its grand opening on May 1,2007. This initial phase was a $4.5 million dollar project Regular City Council Meeting Minutes - Page 5 Monday, May 9, 2016 featuring 11,000 square feet, including two multi-purpose rooms, a fitness center, a dance/aerobic room, administrative offices and a public art component located in the lobby. The facility also houses a teen drop-in center called The Club operated through a partnership with the Boys and Girls Club of Truckee Meadows.
Two additional phases were planned pending funding. Phase Two was to include a new lobby, classroom/meeting room space for a total of 6,000 square feet estimated to cost $4,000,000 today. The third and final phase includes an additional 17,000 square feet to include an aerobics room, gymnasium and locker rooms for an estimated cost of$11 ,000,000 in today's economy. Currently, only one phase of three is complete and the William N. Pennington Foundation has shown interest and support in funding this endeavor. There is no impact to the general fund.
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve stafT to submit a grant application to the William N. Pennington Foundation as outlined by stafT. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.4 Consideration and possible award of a contract (AC-5241) for the 2016 Street Preventative Maintenance Program, Bid No. 15/16-011, PWP-WA-2016-124 to Sierra Nevada Construction, in the amount of $394,007. (FOR POSSIBLE ACTION) (Time: 2:54 p.m.) An agenda item from City Engineer Jon Ericson recommending Council award the contract to Sierra Nevada Construction. The Preventative Maintenance, Slurry Seal Program is a yearly program that provides preventative maintenance treatments on candidate pavements included in the City's Transportation maintenance plan. This program will be treating over 2.1 million square feet of roadway surface with a Type II Rapid Setting Slurry Seal. Funds are budgeted in the Pavement Management Program; there is no impact to the general fund.
A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the 2016 Street Preventative Maintenance contract (AC-524I ) to Sierra Nevada Construction, in the amount of $394,007. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.5 Consideration and possible approval of an Interlocal Cooperative Agreement (AC-5239) with the Regional Transportation Commission of Washoe County for the FY 2017 Program of Projects (FOR POSSIBLE ACTION) (Time: 2:55 p.m.) An agenda item from City Engineer Jon Ericson recommending Council approve the Interlocal Cooperative Agreement and the FY 2017 Program of Projects (POP) which identifies the proposed uses of the net fuel tax revenues for the RTC's upcoming FY 2017 budget. The POP also describes planned projects, delivery phases and funding from all available funding sources including RTC- 5 fuel taxes and bonds, sales taxes, Regional Road Impact Fees (RRIF), and federal sources. This program has been developed and prioritized in accordance with priorities established as part of the Unified Planning Work Program, Regional Transportation Plan and the Regional Road Pavement Preservation Program. The specific projects scheduled for Sparks, Reno, and Washoe County are included in the stafTreport. The RTC approved the POP included with the ICA on April 15,2016. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 6 Monday, May 9, 2016
A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the lnterlocal Cooperative Agreement (AC-5239) with the Regional Transportation Commission of Washoe County for the FY 2017 Program of Projects. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.6 Consideration and possible approval of an Interlocal Agreement (AC-5240) between the City of Sparks, the City of Reno, Washoe County and the State of Nevada to establish a Regional Repeat Offender Program. (FOR POSSIBLE ACTION) (Time: 2:57 p.m.) An agenda item from Police Chief Brian Allen recommending Council approve the updated lnterlocal Agreement to include Washoe County and the State of Nevada thus creating a Regional Repeat Offender Program. The Repeat Offender Program is a long standing and established program between the City of Reno and Sparks' Police Departments targeting career criminals. The Washoe County Sheriffs Office and Nevada Department of Public Safety, Parole and Probation are joining the program, creating a Regional Repeat Offender Program. This Interlocal will supersede the previous agreement (A3726) last updated in April of2009. There is no impact to the general fund.
A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the Interlocal Agreement (AC-5240) between the City of Sparks, the City of Reno, Washoe County and the State of Nevada to establish a Regional Repeat Offender Program. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
9.7 Consideration and possible approval of the appointment of Sparks City Council Members Charlene Bybee and Julia Ratti to the Capital Funding Protection Committee as set forth in the adopted Washoe County School Board of Trustees Board Policy 9405 Capital Funding I Bond Oversight Committee. (FOR POSSIBLE ACTION)(Time: 3:01 p.m.) An agenda item from Chief Assistant City Attorney Shirle Eiting. The Washoe County School Board of Trustees formed the Oversight Panel for School Facilities in. compliance with NRS Chapter 393. On April 5, 2016, the School Board of Trustees adopted Policy 9405 creating the Capital Funding Protection Committee. Policy 9405 sets forth that the same voting members sitting on the Oversight Panel for School Facilities shall be appointed to the Capital Funding Protection Committee. Currently Council Members Julia Ratti and Charlene Bybee are appointed by Sparks City Council to serve on the Oversight Panel for School Facilities. It is recommended that Ms. Ratti and Ms. Bybee be appointed to the Capital Funding Protection Committee. There is no impact to the general fund.
A motion was made by Council Member Smith, seconded by Council Member Schmitt, to appoint Council Members Julia Ratti and Charlene Bybee to the Capital Funding Protection Committee. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public Hearing, consideration and possible approval of a request from Triple D Properties, .LLC to the City of Sparks for the abandonment of a portion of the right-of-way of South 21st Street. (FOR POSSIBLE ACTION). (Time: 3:03 p.m.) Regular City Council Meeting Minutes - Page 7 Monday, May 9, 2016
An agenda item from Triple 0 Properties, LLC and Community Services Director John Martini recommending Council approve the request for the right-of-way abandonments. Triple 0 Properties, LLC has made a request for consideration of the abandonment of a portion of the right of-way of South 21 st Street abutting 555 South 21 st (the site plan is attached to the staff report). Triple D Properties intends to reconstruct site fencing and access driveways along South 21 st Street and will utilize the property included in the request for abandonment for parking. Staff researched the request and was of the opinion that the public will not be materially injured by the proposed abandonment. There is no impact to the general fund.
The Public Hearing was opened at 3:05, no comments were received, the Public Hearing was closed.
A motion was made by Council Member Smith, seconded by Council Member Schmitt, to approve the request from Triple D Properties, LLC to the City ofSparks for the abandonment of a portion of the right-of-way of South 21 st Street. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously.
10.2 Public hearing, consideration and possible approval of the FY 2016/17 Community Development Block Grant (CDBG) and HOME Consortium Annual Action Plan_ (FOR POSSIBLE ACTION) (Time: 3:06 p.m.) An agenda item from Housing Specialist George Graham recommending Council approve the 2016/17 Annual Action Plan and proposed project funding allocations. The City of Sparks is an Entitlement Community under the U.S. Department of Housing and Urban. Development's (HUD) Community Development Block Grant (CDBG) Program. As an Entitlement Community,. the City receives a direct allocation of CDBG funding each program year. [n addition to the CDBG program, the City of Sparks partners with the City of Reno and Washoe County in the Washoe County HOME Consortium (WCHC). Through the WCHC, the three jurisdictions also receive an annual allocation of HOME Investment Partnerships (HOME) funding. The guidelines for these formula grant programs outline .three basic goals of decent housing, a suitable living environment and expanded economic opportunities.
As part of the annual application process for CDBG funds, an Action Plan is prepared by the City of Sparks, with information provided by the City of Reno for the WCHC, describing the proposed activities to be funded with CDBG and HOME dollars (City of Reno .is the lead agency ofWCHC). The Annual Action Plan also identifies the process through which the jurisdictions, along with Washoe County, allocate and distribute. funding, along with information regarding other funding resources available for those programs. HUD has informed the City of Sparks that for federal fiscal year 2016/17 the City has been allocated $624,852 in new CDBG funding. In addition, this Action Plan provides for carry-over or reprogramming of approximately $495, I 07 in unspent funds from the current and previous program years. There is no impact to the general fund.
The Public Hearing was opened at 3: I 0, no comments were received, the Public Hearing was closed.
A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the proposed project funding allocations and to submit the Program Year 2, Fiscal Year 2016/17 Annual Action Plan to the U.S. Department of Housing and Urban Development. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes· Page 8 Monday, May 9, 2016
11. Planning and Zoning Public Hearings and Action Items 11.1 None
12. Closed Door Sessions 12.1 None
13. Comments 13.1 Comments from the Public (Time: 3: II p.m.)· None 13.2 Comments from City Council and City Manager (Time: 3: II p.m.) City Manager Driscoll announced the following available Committee appointments: • Sparks Parks & Recreation Commission, 2 members, 3 yeartenns • Sparks Civil Service. Commission, I member, 3 year tenn o Applicalions accepted until close of business on Friday, May 13,2016. • Enterprise Fund Advisory Committee, I member of the construction industry, 4 year tenn o Applications accepted until close of business on Friday, June 17,2016. Those interested should complete a Community Service Application available trom the Clerk's office or on the city's website.
Council Member Lawson requested the attorney's office work with staff to look at creating an ordinance to allow code enforcement to write parking tickets for abandoned cars. There is. a big problem with vehicles in Wards I and 2. City Attorney Adams requested clarification of the goal and Mr. Lawson confinned he wants abandoned vehicles off the streets and does not feel using Police Officers to do so is the best use of their time.
Council Member Schmitt extended greetings from Sparks' sister city Longford, Ireland. Mr. Schmitt was proud to represent the City of Sparks at Longford's looth anniversary of the Eastern Uprising.
14. Adjournment Council was adjourned at 3: 16 p.m.
GENO R. MARTINI, Mayor
A1TEST:
-{-C-1Lt...!.'/l »> 6/13/2016 MAYOR AI 6.1 Geno Marlini CITY COUNCIL Julia Ratti, Warct , Ed Lawson, Ward /I Ron Smith, Ward III Chariene Bybee .. Ward IV Ron Schmitt. Ward V CITY ATTORNEY Chet Adams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, May 23, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada L Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m. 2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron .Schmitt (phone at 2:05), City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Opening Ceremonies J.l Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by Pastor Pete Vossler, Crosswinds Assembly of God. 3,2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Council Member Ratti. 4. Public Comment (Time: 2:02 p.m.) - Community Foundation of Western Nevada - Reno Youth Network representatives Camille Glanzmann and Nick Tscheekar provided an update .and introduced a project to connect kids to mentors. Additional information is available at www.nevadamentors.org. - William Steward spoke regarding fire, police and ambulance services 5. Agenda (Time: 2: I 0 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 6. Minutes (Time: 2:11 p.m.) 6.1 Consideration and possible approval of the minutes of the Sparks City Council Concurrent meeting with the Reno City Council and the Washoe Regula, City Council Meeting Minutes· Page 2 Monday, May 23, 2016 Board of Commissioners meeting of May 2, 2016 and the regular Sparks City Council meeting of May 9, 2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the minutes of the Sparks City Council Concurrent meeting with the Reno City Council and the Washoe Board of Commissioners of May 2, 201.6 and the regular Sparks City Council meeting of May 9, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2: 12 p.m.) 7.1 Proclamation: "Immigrant Heritage Month" (Time: 2: 12 p.m.) Mayor Martini proclaimed June, 2016 as Immigrant Heritage Month and recognized the role .of immigrants in building and enriching our nation. 7.2 Proclamation: "Emergency Medical Services Week" (Time: 2: 14 p.m.) Mayor Martini proclaimed May 15·21, 2016 as Emergency Medical Services Week to recognize the value and accomplishments of the emergency medical.services providers. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2: 16 p.m.) A motion was made by Council Member Smith, seconded by Council Member Ratti, to approve the consent items 8.1 through 8.6 as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period April 21, 2016 through May 5, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration, review and acceptance of the receipt of grant and/or donation money which is individually under $5,000. (FOR POSSIBLE ACTION) An agenda item from Accountant Rick Parton recommending Council accept the receipt of grant andlor donation money, which is individually under $5,000. There is no impact to the general fund. Formal policy established for grants and donations directs that Council approve the acceptance of grant awards less than $5,000 via a staff report which details the receipt of such grants and donations. The following donations were awarded to the City during the period from January 2016 to March 2016: Donator Amount Donation to: Gerald & Audrey Tellers $25 Police Department S Ewy $25 Victims Advocate Program Deshawn Lipscomb $5.21 Canine Program Lesl ye Renden $44 Partners in Parks & Recreation Tom Norris $2.50 Partners in Parks & Recreation Crystal Moser $10 Partners in Parks & Recreation Shasta Botts $7.50 Partners in Parks & Recreation Shasta Botts $7.50 Partners in Parks & Recreation Regula, City Council Meeting Minutes - Page 3 Monday. May 23. 2016 8.3 Consideration and possible approval of a Final Map for Pioneer Meadows Village 6 Phase IB Subdivision (FOR POSSIBLE ACTION) An agenda item from Community Services Director John Martini recommending Council approve the final map as submitted. The Pioneer Meadows Village 6 Phase I B Subdivision Final Map will create 22 residential lots within the Pioneer Meadows New Urban District. The final map and civil improvement drawings have been reviewed by the Community Services Department and have been found to be acceptable. There is no impact to the general fund. 8.4 Consideration and possible approval of reimbursement to the City of Reno in the amount of $55,010.43 for Sparks' share of contract AC-5242 with "DR Inc. for engineering services associated with the Nitrification System Control Valve Phase II Replacement Project at the Truckee Meadows Water Reclamation Facility (TMWRF). (FOR POSSIBLE ACTION) An agenda item from TMWRF Plant Manager Michael Drinkwater recommending Council approve the reimbursement for Sparks' share of the engineering services for the second phase of the valve replacement project. The first phase addressed the most critical valves. The current proposed work (Phase II) will continue the work from Phase I and address the remaining valves and meters. Funding is from the sanitary sewer capital project fund; there is no impact to the general fund. 8.5 Consideration and possible approval of Interlocal Agreement AC-5243 between the City of Reno, the City of Sparks and Washoe County regarding reimbursement in the amount of $225,000 to the City of Reno for the installation of certain effluent facilities_ (FOR POSSIBLE ACTION) An agenda item from Utility Manager Andrew Hummel recommending Council approve Interlocal Agreement AC-5243 between the City of Reno, the City of Sparks and Washoe County. This agreement sets forth terms and conditions for reimbursement to the City of Reno for construction costs associated with extension of an effluent pipeline located within the SouthEast Connector Phase 2 at the Mira Loma Drive intersection. Funding is from the effluent operations fund; there is no impact to the general fund. 8.6 Consideration and possible approval of contract AC-5244 to Peek Brothers Construction for the Treviso Storm Drain Mediation Project in the amount of$83,107. (FOR POSSIBLE ACTION) An agenda item from Utility Manager Andrew Hummel recommending Council approve the contract for improvement to a non-performing storm drain outlet pipe on D'Andrea Parkway. The current storm drain outlet is buried and provides no outlet for storm water. The proposed drainage improvements include replacing the storm drain pipe with a new storm drain that will outlet with a new headwall and riprap swale. The project also requires replacement of curb & gutter, street section and path to be able to install the new storm drain outlet. Funding is from the storm drains operations fund; there is no impact to the general fund. 9. General Business 9.1 Consideration and Possible Direction to Staff to Provide Additional Funding for the Community Assistance Center in FYI7. (FOR POSSIBLE ACTION) (Time: 2: 17 p.m.) An agenda item from Assistant City Manager Neil Krutz recommending Council consider the alternatives presented in the staff report, choose one option and provide direction to staff. The Regular City Council Meeting Minutes - Page 4 Monday, May 23, 2016 Community Assistance Center (CAC) Transitional Governing Board (TGB) recommended Sparks, Reno and Washoe County provide additional funding in FYI7 to address the needs of our homeless population. Staff provided alternatives including staying with the city's current commitment equal to Y, cent of the city's property tax rate or approximately $132,000; to doubl ing the commitment to approximately $264,000 thereby providing the equivalent of I cent of the property tax rate. Discussion included concerns that the county is responsible for social services, the county's proposed funding percentage increase is less than that of Reno and Sparks, and the increase of the homeless population in Sparks was caused by Reno's actions of removing the homeless camping along the river in the City of Reno. Additional discussion was held regarding the increased services that will be offered, the availability of an overflow shelter year around, safety issues and funding services on the front end with regional cooperation, housing and wrap around supportive services rather than paying on the back end with police, ambulance and hospital costs. Assistant City Manager Neil Krutz said there will be an interlocal agreement presented at a future meeting that will define the services. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve Option B for $264,000 for the Community Assistance Center in FY 17 (using the CDBG funds with the remainder from the general fund with management at the City Managers discretion). Council Members Ratti, Lawson, Bybee, YES. Council Member Smith, NO. Council Member Schmitt, ABSENT. Motion carried 3-1. 9.2 Discussion and possible approval of contract AC-5245 with Carrara Nevada. LLC for state lobbying services in the amount of $64,500, not to exceed $72,500. (FOR POSSIBLE ACTION) (Time: 2:S8 p.m.) An agenda item from Community Relations Manager Adam Mayberry recommending Council approve the contract. In the past, the City of Sparks has utilized contract counsel to support and assist the city's legislative affairs function during the Nevada Legislative Session. As recent as the 20 I S legislative session, the City retained and successfully utilized a legislative lobbyist (Carrara Nevada) to assist the city in its legislative presence from July 2014 through June 20 IS. The City also has held a small retainer with Carrara Nevada during the 201S-16 interim period. The cost to the FY 16-17 general fund is $64,SOO and not to exceed $72,SOO. A motion was made by Council Member Smith, seconded by Council Member Ratti, to approve contract AC-S24S with Carrara Nevada, LLC for state legislative and lobbying services in the amount of $64,SOO, not to exceed $72,SOO. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.3 Discussion and possible approval of the 2016-2017 Nevada State Legislative Platform (FOR POSSIBLE ACTION) (Time: 3:02 p.m.) An agenda item from Community Relations Manager Adam Mayberry on behalf of the Legislative Team recommending approval of the 2017 State Legislative Platform. Legislative platforms convey to legislators, policymakers, the public and the media where the Mayor and City Council stand in unity on important policy positions. Similar to a strategic plan, the Legislative Platform also provides a mechanism for staff, the Mayor and City Council to be on the same page and better coordinate implementation of the City's priorities. Council Member Regular City Council Meeting Minutes· Page 5 Mondav, May 23, 2016 Ratti said that although the platfonn may not represent each Council Members' independent view, it does represent the Council as a whole. There is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the State Legislative Platfonn for the 2017 session. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.4 Discussion and possible action on a potential concept for the City of Sparks bill draft request for the 79th Session of the Nevada Legislature (FOR POSSIBLE ACTION) (Time: 3:05 p.m.) An agenda item from Community Relations Manager Adam Mayberry to allow the Mayor and City Council to publicly discuss any concepts or opportunities for the City's sole bill draft request (BDR). The City of Sparks is entitled to deliver one bill draft request to the legislature by September 1. There have been many times when this body chose not to utilize a BDR. There is always an opportunity to work with a legislator or committee after September I should something materialize. The Sparks Charter Committee will identify and work with a legislator for its recommended changes to the City'S Charter on ward only voting and municipal judge requirements. The Nevada League of Cities & Municipalities will identify potential topics for five BDRs. There is discussion among local governments on property tax refonn, whether it's raising the cap, eliminating the secondary fonnula, and addressing the depreciation upon the sale of a home. Mr. Mayberry recommended any BDR topic brought forth be one that is specific to our city. Council Member Schmitt asked staff for additional information on the State of Nevada error on vehicle registrations for local governments. There.is no impact to the general fund. A motion was made by Council Member Smith, seconded by Council Member Ratti, to accept the report and direction for Council and staff to consider topics for the city's BDR. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.5 Pursuant to NRS 241.033 and City Manager's Employment Agreement a review by City Council of City Manager Stephen Driscoll's performance as City Manager, including character and professional competence as it relates to his performance as City Manager. Discuss and possible approval of an extension of his Employment Agreement through June 30, 2017 and consideration and possible approval of a salary adjustment. (FOR POSSIBLE ACTION) (Time: 3: 14 p.m.) An agenda item from Human Resources Manager Mindy Falk recommending an extension of the City Manager Employment Agreement through June .30, 2017 with a salary adjustment as mutually agreed to with the Council and the City Manager. The Employment Agreement for City Manager Stephen Driscoll allows for City Council to review his perfonnance on an annual basis. The Mayor and Council Members were asked to provide perfonnance feedback on Mr. Driscoll's perfonnance as City Manager. A review of the perfonnance results was presented to Council. Impact to the general fund is budgeted for salaries. A motion was made by Council Member Smith, seconded by Council Member Ratti, to renew the City Manager's employment agreement and adjust City Manager's salary with a 4% increase Regular City Council Meeting Minutes· Page 6 Monday, May 23, 2016 as mutually agreed to with the Counci I and the City Manager. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Mayor Martini requested the Council hear items 11.1 and 11.2 prior to items 10.1 and 10.2 II. Planning and Zoning Public Hearings and Action Items 11.1 Public hearing, consideration of and possible action on a request for tentative approval of an amendment to the Spanish Springs Town Centre Handbook, a Planned Development, to revise development standards to allow for a mini warehouse use on a site approximately 41.65 acres in size in the NUD (New Urban District) zoning district located at 4988 Galleria Parkway, Sparks, NV. (PCNI5066) (FOR POSSIBLE ACTION) (Time: 3:21 p.m.) An agenda item from Planning Manager Karen Melby on behalf of E. Bryant Ventures, Inc. recommending Council approve the request for tentative approval of the handbook. The Planning Commission also recommends approval. The Spanish Springs Town Centre Planned Development Land Use Table will include "Mini-warehouse (with or without office and caretaker residence)" as a permitted use in the RCS02 Land Use Designation. This is the only land use designation in this planned development where mini-warehouse would be an allowed use. RCS02 is located on the eastern portion of the planned development at the southeast comer of Los Altos Parkway and Galleria Parkway. In Chapter 2 Development Standards, Section V Architecture, a new section was added to establish the standards for construction and operation of a mini-warehouse project. As a result of the applicant's meetings with the neighboring property owners. the design of the project has changed to require a minimum of a 20 foot setback from the south property line which is fully landscaped and closed off to limit access to only the maintenance people of the mini-warehouse project. There is no impact to the general fund. The Public Hearing was opened at 3:31 p.m. Melissa Lindell of Wood Rodgers said commercial near residential is always a challenge and she thought this recommendation was a good solution. The Public Hearing closed at 3:33 p.m. A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve a request for a tentative amendment to the Spanish Springs Town Centre Planned Development Handbook associated with PCN 15066, adopting Findings PDa through PDg and the facts supporting those Findings as set forth in the staff report. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11.2 Public hearing, consideration of and possible action on a request for tentative approval of the Golden Triangle Handbook, a Planned Development, on a site 43.83 acres in size in the NUD (New Urban District) zoning district located at 6000 Vista Boulevard, Sparks, NV. Applicant: Golden Triangle, LLC (PCNI5058) (FOR POSSIBLE ACTION) (Time: 3:34 p.m.) An agenda item from Senior Planner Ian Crittenden on behalf of Golden Triangle, LLC recommending Council provide tentative approval of the handbook. The Planning Commission also recommends approval. In 2003, this property was part of an annexation, master plan amendment, and rezoning that created the Kiley Ranch Northeast Golf Community Planned Regular City Council Meeting Minutes· Page 7 Monday, May 23, 2016 Development. At the time the handbook for the project was created, this sile was left with an Open Space (OS) land use designation and zoned A-40 (Agriculture). In 2014, the master plan land use designation was changed from OS to Mixed Use (MX) and the zoning was changed from A·40 to NUD (New Urban District). In 2015, the handbook for the Kiley Ranch Northeast Golf Community was rescinded. Without the adoption of a planned development handbook, the property cannot be developed. Development Services Manager Karen Melby said the current North Sparks Sphere of Innuence (NSSOI) policy requires a handbook. It is staff's intent to eliminate that requirement during the adoption of a new comprehensive plan this fall. Melissa Lindell of Wood Rodgers on behalf of the applicant said the NSSOI requirements force planned developments and she appreciates the City's nexibility. Mr. Crittenden said effective codes and administrative reviews are reducing the need for planned developments going forward. There is no impact to the general fund. The Public Hearing was opened at 3:52 p.m.; no comments were received; the Public Hearing was closed. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve a request for tentative approval of the Golden Triangle Planned Development Handbook associated with PCN 15058, adopting Findings PDa through PDg and the facts supporting those Findings as set forth in the staff report. Council Members.Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public hearing as required by NRS 354,596 to allow public comment on the Tentative Budget of the City of Sparks for fiscal year 2016·2017. (FOR POSSIBLE. ACTION) (Time:J:54 p.m.) An agenda item from Financial Services Director Jeff Cronk to allow citizens to express their views on the city's tentative budget per NRS 354.596. The Public Hearing was opened at 3:54 p.m.; no comments were received; the Public Hearing was closed. 10.2 Consideration and possible adoption of the Final budget for the City of Sparks for fiscal year 2016-2017, (FOR POSSIBLE ACTION) (Time: 3:55 p.m.) An agenda item from Financial Services. Director Jeff Cronk recommending Council adopt the final budget for fiscal year 2016-2017 as directed by Council and prepared by staff. Council must adopt a fiscal year 2016-2017 final budget for the City of Sparks on or before June I, 2016 per NRS 354.598. The budget must be filed with the Department of Taxation in accordance with specific instructions for categorizing revenue and expenditures, and must be presented using prescribed filing forms and formats. The Financial Services Department believes this budget document fully complies with those requirements as established by the Department of Taxation A motion was made by Council Member Bybee, seconded by Council Member Lawson, to adopt the final budget for the City of Sparks, as presented today, for fiscal year 2016-2017. Council Members Ratti, Lawson, Smith, Bybee, YES. Schmitt, ABSENT. Passed unanimously with those prescnt. Regutar City Council Meeting Minutes - Page 8 Monday, May 23, 2016 12_ Closed Door Sessions 12_1 None 13_ Comments 13.1 Comments from the Public (Time: 3:57 p.m.) - None 13_2 Comments from City Council and City Manager (Time: 3:57 p.m.) City Manager Driscoll announced an opening for one member of the construction industry to serve a 4-year term on the Enterprise Fund Advisory Committee. Persons interested should complete a Community Service Application available from the City Clerk's office or on the city's website at www.cityofsparks.us under City Services, Volunteering Get Involved, and City of Sparks Volunteer Application. Applications will be accepted until the close of business on June 17,2016. Council Member Bybee requested staff look at what other groups concerned with the homelessness are doing, such as One Truckee River, ACTlONN and any others to explore the collaboration of social services. Mr. Driscoll said staff has been trying to organize a meeting with various groups; however, scheduling conflicts have prevented that meeting from taking place thus far and it is scheduled for May 31. Council Member Ratti asked for an agenda item to discuss removing licensing requirements for electricians and plumbers be brought back to Council. The city previously had a public hearing and approved an Ordinance to remove the certification requirement (December 14, 20(5). Council had given direction to the City Manager to look for a .regional solution. The City of Reno has acted on the issue and Council Member Ratti would like to discuss regional cooperation options. Mayor Martini asked if Council would be receIving a presentation on the city's Emergency Medical Services. Mr. Driscoll said Council Members were briefed individually regarding an upgrade from current advanced life support services to paramedic life support services and potential funding options. Two Counci I members asked for additional info and once that information is available, stafT will prepare a Council meeting agenda item to present the information and Council can determine if they want to provide financial policy direction. 14_ Adjournment Council was adjourned at 4:04 p.m. - GENO R. MARTINI, Mayor ATTEST: eW4ft bcwilLiA resa Gardner, CIty Clerk »> 6/27/2016 MAYOR AI 6.1 Gena Martini CITY COUNCIL City of Julia Ratti, Ward I Ed Lawson, Ward II Ron Smith, Ward III Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, June 13,2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Pro Tempore Ron Smith at 2:00 p.m. 2. Roll Call (Time: 2:00 p.m.) Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: Mayor Geno Martini 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by Pastor Barb West, Sparks Nazarene Church. 3.2 Pledge of Allegiance (Time: 2:01 p.m.) The Pledge of Allegiance was led by Council Member Charlene Bybee. 2:02 p.m. Mayor Pro Tempore Ron Smith asked for a moment of silence for the recent shooting in Orlando Florida that took 49 lives. 4. Public Comment (Time: 2:02 p.m.) Diana Black gave public corriment regarding the appearance of Sparks, road maintenance that is not being done, noise problems, and safety issues around the theater. Ms. Black also asked about the lighthouse project at the Marina. Mayor Pro Tempore Smith directed the City Manager to contact Ms. Black regarding her concerns. 5. Agenda (Time: 2:06 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Ratti, seconded by Council .Member Schmitt, to approve the agenda as submitted. Council Members Ratti, Lawsori, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 2 Monday, June 13, 2016 6. Minutes (Time: 2:07 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of May 23, 2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the minutes of the regular Sparks City Council meeting on May 23, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:07 p.m.) 7.1 Proclamation: "Holly Quick Memorial Day" (Time: 2:07 p.m.) Mayor Martini proclaimed June 23, 2016 as Holly Quick Memorial Day. Mayor Pro Tempore Ron Smith read the proclamation and presented it to Gigi Sefchick, Victim Advocate for the District Attorney's Office and Amanda Cuevas, Secretary for the Alliance for Victim's Rights. 7.2 Proclamation: "Reno Rodeo Days" (Time: 2:12 p.m.) Mayor Martini proclaimed June 16-25, 2016 as Reno Rodeo Days. Mayor Pro Tempore Ron Smith read the proclamation and presented it to the following representatives of the Reno Rodeo Association: 2nd VP Bill Summy, Director Troy Gardner, and Bill Johnson and Jim Lindsey of the Executive Committee. 7.3 Proclamation: "High Sierra Industries/Empower" (Time: 2:16 p.m.) Mayor Martini proclaimed June 13, 2016 as Sparks Empower Day. Mayor Pro Tempore Ron Smith read the proclamation and presented it to LaVonne Brooks, President/CEO and Jimmy Breslin, Community Development Officer for High Sierra Industries. 7.4 Update on regional air service and related airport affairs by Marily Mora, President/CEO of the Reno-Tahoe Airport Authority" (Time: 2:21 p.m.) Reno-Tahoe Airport Authority President/CEO Ms. Mora and Bill Eck of the Board of Trustees presented status updates including passenger and cargo counts, new air service, the Regional Air Service Corporation, and US customs and border protection. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:40 p.m.) A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the consent items as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period May 6, 2016 through May 25, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible adoption of Resolution No. 3295 to augment the FY16 budget of various funds. (FOR POSSIBLE ACTION) An agenda item from Budget Administrator Stacie Hemmerling recommending Council adopt Resolution No. 3295 to augment the FY16 budget in the following funds: Rec & Parks District 2 Fund (1407) - $213,000; Impact Fee Svc Area 1 Fund (1210) - $28,000; and Development Services Enterprise Fund (2201) - $195,000. The procedures and requirements for budget Regular City Council Meeting Minutes - Page 3 Monday, June 13, 2016 augmentations are outlined in NRS 354.598005 and NAC 354.410. This augmentation request meets those requirements. There is no impact to the general fund. 8.3 Consideration and possible approval of recommendation for a Master Professional Services On Call List for Civil Engineering Design, Surveying, and MaterialsfTesting & Inspection Services, RFP 15/16-012. (FOR POSSIBLE ACTION) An agenda item from Capital Projects Manager Brian Cason recommending Council approve the award of a Master Professional Services On-Call List. The City of Sparks has a routine need to employ consultants in support of capital improvement or maintenance projects throughout the City .. Support requirements occur most typically in the area of civil engineering design, surveying, and materials testing. While these services meet the legal definition of a "professional service" and are therefore exempt from the requirement to perform a formal solicitation (per NRS 332.115), the City of Sparks routinely performs a solicitation to establish an "on-call" list of firms to perform these services on an as-needed basis. There is no impact to the general fund. 8.4 Consideration and possible approval of a regional Memorandum of Understanding (MOU) to implement Omega Protocols between the Regional Emergency Medical Services Authority, the City of Reno, the City of Sparks, the Truckee Meadows Fire Protection District and the Sierra Fire Protection District. (FOR POSSIBLE ACTION) An agenda item from Fire Division Chief Chris Maples recommending Council approve the regional MOU to implement "Omega Protocols" which will allow certain 911 calls for medical assistance to be transferred and handled through the REMSA Nurse Health Line rather than having an ambulance/fire department response. Omega calls are identified as low acuity, non emergent, medical calls not needing an ALS (Advanced Life Support) response. There is no impact to the general fund. 8.5 Consideration and possible approval of the 2016 Cooperative Fire Protection Agreement and the 2016 Annual Operating Plan between the City of Sparks, Bureau of Land Management (BLM), and US Forest Service (FS). (FOR POSSIBLE ACTION) An agenda item from Fire Division Chief Jim Reid recommending Council approve the cooperative agreement and operating plan. The new combined contract (Cooperative Fire Protection Agreement) is meant to streamline the contracts the federal agencies must get signed every year. The Annual Operating Plan is an addendum to the agreement and is intended to identify and define the operational aspects of the cooperative agreement. The annual operating plan is renewed each year on or before April 1. There is no impact to the general fund. 8.6 Consideration and possible approval of an Interlocal Cooperative Agreement with the Regional Transportation Commission of Washoe County for Shared Use of Fiber Optic Infrastructure (FOR POSSIBLE ACTION) An agenda item from City Engineer Jon Ericson recommending Council approve the agreement to allow the Regional Transportation Commission (RTC) to install fiber optic infrastructure for shared traffic management use within City of Sparks Right-of-Way as outlined in the RTC's Traffic Management 2A and 2B project. The Traffic Management 2A and 2B project was included in the annual RTC Program of Projects approved by City Council on May 9, 2016. The RTC approved the attached Interlocal Cooperative Agreement on May 20, 2016. The Regular City Council Meeting Minutes - Page 4 Monday, June 13, 2016 infrastructure will enable staff from Sparks, Reno, Washoe County, RTC and NDOT to better coordinate signal system timing to optimize traffic operations. There is no impact to the general fund. 8.7 Consideration and possible approval of an application for a Gaming license for Winner's Gaming, Inc, DBA: Pyramid Gas & Liquor, located at 800 Prater Way, Sparks, NV, submitted by Mr. Robert Gene King. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve Mr. Robert Gene King's application for a Gaming license contingent upon the location being inspected and approved by every city, county, district, and state agency having jurisdiction over the matter and upon fingerprints being returned from the FBI/CJIS that do not reflect any disqualifying arrests/conviCtions. There is a potential annual revenue of $600. 9. General Business 9.1 Consideration and possible approval of reapportionment of assessments levied under Ordinance No. 2397 Local Improvement District No.3 (Legends at Sparks Marina) Reapportionment No.3. (FOR POSSIBLE ACTION) (Time: 2:40 p.m.) An agenda item from Assistant City Manager Neil Krutz recommending the City Council approve the draft reapportionment report as submitted by Staff. Local Improvement District No. 3 (LID) was created by the City Council in 2008 to support development of the Legends at Sparks Marina Park. At the time the LID assessments were distributed based on benefit to each parcel. An initial reapportionment was approved by the City Council on November 8, 2010. Since that time, the number of parcels and their configurations has changed, requiring reapportionment of the LID assessments. Staff retained Stantec Incorporated, preparer of the original Engineer's Report for the district, to conduct the reapportionment analysis. There is no impact to the general fund. A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to approve Reapportionment No. 3 to assessments levied under Ordinance No. 2397 Local Improvement District No. 3 (Legends at Sparks Marina). Council Members Lawson, Smith, Bybee, Schmitt, YES. Council Member Ratti, ABSENT. Passed unanimously with those present. 9.2 Consideration and possible approval of Resolution No. 3296 to establish an Arts and Culture Advisory Committee for the City of Sparks. (FOR POSSIBLE ACTION) (Time: 2:43 p.m.) An agenda item from Special Events Supervisor Francine Burge recommending that the City Council approve Resolution No. 3296. Creation of the Arts and Culture Advisory Committee (ACAC) is necessary to best manage all future arts and culturally related activities on public property or projects utilizing city resources. The ACAC will be tasked with the creation and provision of a plan and guidelines to move the program forward. Funding is from the parks & recreation fund; there is no impact to the general fund. Council Member Ratti said she heard from 39 North, who expressed their support for the formation of the Committee. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve Resolution No. 3296 establishing the Arts and Culture Advisory Committee as presented by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 5 Monday, June 13, 2016 9.3 Consideration and possible approval to purchase stop loss insurance for the City's Group Health self-funded plan forFiscal Year 2017 in the amount of $383,627 and authorization for the Contracts and Risk Manager to execute agreements for the policy. (FOR POSSIBLE ACTION) (Time: 2:55 p.m.) An agenda item from Senior Human Resource Analyst Jen McCall recommending Council approve the purchase of stop loss insurance to protect the City's self-funded group medical plan from catastrophic losses. Stop loss insurance is purchased to protect health plans against adverse claims experience. Competitive hospital and physician contracts makes the use of stop loss protection infrequent; however, the plan must be protected from large individual claims, and protect the self-funded health plan from significant losses. Funding is from the group insurance self-insurance fund; there is no impact to the general fund. ' A motion was made by Council Member Lawson, seconded by Council Member Schmitt to approve the purchase of stop loss insurance as presented by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.4 Consideration and possible approval to purchase various commercial insurance policies to protect the financial interests of the City for the next policy periods in the amount of $558,168 and authorization for the Contracts and Risk Manager to execute agreements for those policies. (FOR POSSIBLE ACTION) (Time: 2:57 p.m.) An agenda item from Contracts & Risk Manager Dan Marran recommending Council approval to purchase commercial insurance policies to protect the financial interests of the City of Sparks for the next policy periods. While most primary layers of risk exposure are self-insured, the City purchases commercial insurance policies to protect its financial interests against unpredictable, catastrophic losses. These policies include: Property & Contents (including boiler & machinery, auto physical damage, flood damage and cyber liability), public agency general liability, employee dishonesty and tenant user's liability. This agenda item authorizes the Contracts and Risk Manager to execute the necessary paperwork associated with these those policies. Funding is from the municipal self-insurance fund; there is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Smith to approve the purchase of commercial insurance policies as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.5 Consideration and possible approval to purchase various commercial insurance policies to protect the financial interests of the Truckee Meadows Water Reclamation Facility for the next policy periods in the amount of $253,256 and authorization for the Contracts and Risk Manager to execute agreements for those policies. (FOR POSSIBLE ACTION) (Time: 3:00 p.m.) An agenda item from Contracts & Risk Manager Dan Marran recommending Council approve the purchase of commercial insurance policies to protect the financial interests of the Truckee Meadows Water Reclamation Facility (TMWRF) for the next policy periods. While most primary layers of risk exposure are self-insured, the City purchases commercial insurance policies to protect its financial interests against unpredictable, catastrophic losses. These policies include: Property & Contents (including boiler & machinery, auto physical damage, flood damage and cyber liability), public agency general liability, employee dishonesty and tenant user's liability. This agenda item authorizes the Contracts and Risk Manager to execute the Regular City Council Meeting Minutes - Page 6 Monday, June 13, 2016 necessary paperwork associated with these policies. Funding is from the TMWRF administration fund; there is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Schmitt, to approve the purchase of various commercial insurance policies for TMWRF as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.6 Consideration and possible approval to purchase an excess insurance policy for workers' compensation for the policy period 7/112016 to 6/30/2017 in the amount of $88,617 and authorization for the Contracts and Risk Manager to execute agreements for the policy. (FOR POSSIBLE ACTION) (Time: 3:04 p.m.) An agenda item from Human Resource Analyst Jill Valdez recommending approval to purchase the excess insurance policy for worker's compensation to protect the financial interests of the City of Sparks for the next policy period. While the primary layer of risk exposure in the worker's compensation program is self..;insured, the City purchases an excess insurance policy for two reasons. First, it is a requirement under Nevada law to carry excess coverage in order to have a self-funded worker's compensation program. Second, the policy protects the financial interests of the City against unpredictable, catastrophic losses. This agenda item authorizes the Contracts and Risk Manager to execute the necessary paperwork associated with this policy. Although there is a slight increase in the estimated cost of the policy for fiscal year 2017, it is related to estimated payroll increases, not to an increase in the insurance rate. The insurance rate in the policy quote remains flat from the current policy period of 711/2015 to 6130/2016. Funding is from the worker's comp self-insurance fund; there is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Ratti, to approve the purchase of an excess insurance policy for worker's compensation for the policy period 7/112016 to 6/3012017 in the amount of $88,617 and authorize the Contracts and Risk Manager to execute agreements for the policy. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.7 First Reading of Bill No. 2706, an ordinance to rezone approximately 10.23 acres from NUD (New Urban District) to MUD (Mixed Use District) located at 675 Marina Gateway Drive, Sparks, NV. (PCNI6013) (Time: 3:06 p.m.) Bill No. 2706 was read by title by City Clerk Teresa Gardner. The second reading and public hearing will be held on Monday, June 27, 2016 9.8 First Reading of Bill No. 2707, an ordinance to rezone a site approximately 4.32 acres in size from TC (Tourist Commercial) to I (Industrial) located at 350 Galletti Way, Sparks, NV. Applicant: Cemex Construction Materials Pacific, LLC (PCNI5067) (Time: 3:07 p.m.) Bill No. 2707 was read by title by City Clerk Teresa Gardner. The second reading and public hearing will be held on Monday, June 27, 2016 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public hearing and possible approval of Resolution No. 3297 to approve the sale by the Redevelopment Agency of the City of Sparks of two parcels Regular City Council Meeting Minutes - Page 7 Monday, June 13, 2016 totaling approximately 1.36 acres located within the Victorian Square project area and having Assessor's Parcel Numbers 032-341-21 and 032-341-26 to SWD-Quarry Bridges, LLC. And consideration of and possible approval by the City Council of a Disposition and Development Agreement (AC52511AC SRA311) between the Redevelopment Agency, the City of Sparks and SWD Quarry Bridges, LLC. (FOR POSSIBLE ACTION) (Time: 3:07 p.m;) An agenda item from Assistant Community Services Director Armando Ornelas recommending Council adopt the resolution and approve the Disposition and Development Agreement (DDA). The first action for this agenda item is requesting Council to adopt a resolution that makes certain findings and approves the sale by the Redevelopment Agency of two Victorian Square parcels totaling approximately 1.36 acres to SWD-Quarry Bridges, LLC (Developer), as set forth in the proposed DDA. The Developer will construct The Bridges project on the property it is to acquire from the Agency. The second requested action is approval, on behalf of the City, of the DDA. The Redevelopment Agency parcels to be sold to the Developer are the parcel with the APN 32- 341-21 (the "Northern Parcel"), which is located directly south of the City parking garage adjacent to the Cinemark movie theater, and the parcel with APN 032-341-26 (the "Southern Parcel"), which is located south of and across Avenue of the Oaks from the Northern Parcel. Collectively the two parcels are referred to in the DDA as the "Agency Parcels." Some of the main terms of the DDA are that the Redevelopment Agency will sell the Agency Parcels to SWD-Quarry Bridges for the price of $750,000.00, or $12.64 per square foot. This price was established by appraisal. The sale price may increase if the boundaries of one or both of the Agency Parcels are modified by abandonment of easements pursuant to Section 3.1.1 of the DDA. The project is not subject to prevailing wage. Construction for the project must start by June 30, 2017 and construction is to be completed by the December 31, 2018. The DDA also calls for a provision that stories would not be added to the parking structure. . As proposed, The Bridges project will include approximately 192 apartments, approximately 19,600 square feet of commercial space, a portion of which will be used to provide private amenities to project residents, and structured parking for the project's tenants. There is a positive impact to the Redevelopment Agency of $750,000; there is no impact to the general fund. Council discussed that this project will decrease the amount of available parking while increasing the need for more parking and that the no increase to the parking garage per the agreement devalues the theater property. The decrease in parking will effect public parking for Victorian Square. Council also mentioned that there is a decrease in commercial development and an increase in residential development from the previous jobslhousing balance report and its effect on tax base. Council had discussion regarding the transit station already in place and density is more cost effective to serve than urban sprawl. City Attorney Adams asked if the city was being compensated for the easements and advised the city could be compensated if the desired. Mr. Adams said the easements are an asset of the city. Mr. Ornelas stated there is not compensation for the easements. Item was opened for public hearing. No public comment was received. Regular City Council Meeting Minutes - Page 8 Monday, June 13, 2016 A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve Resolution No. 3297 approving the Redevelopment Agency's sale of two Victorian Square parcels to SWD-Quarry Bridges, LLC. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, NO. Motion carried 4-1. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the Disposition and Development Agreement (AC52511AC-SRA311) with SWD-Quarry Bridges, LLC for execution by the City. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, NO. Passed 4-1. 11. Planning and Zoning Public Hearings and Action Items 11.1 Consideration of and possible action on a request for tentative and final approvals to amend the Marina Landing Planned Development Handbook (a Planned Development) including but not limited to the removal of the Marina Lighthouse portion of the planned development, associated development standards and other matters properly relating thereto, on a site 2.46 acres in size of 19.71 acres in the NUD (New Urban District) zoning district located at the northwest corner of Lincoln Way and Marina Gateway Drive, Sparks, NV. (PCNI6013) (FOR POSSIBLE ACTION) (Time: 3:41 p.m.) An agenda item from Development Services Manager Karen Melby recommending Council approve PCNI6013. The applicant is requesting tentative and final approvals to amend the Marina Landing Planned Development Handbook, (a Planned Development) including but not limited to the removal of the Marina Lighthouse portion of the planned development, associated development standards and other matters propeily relating thereto, on a site 2.46 acres in size of 19.71 acres in the Planned Development in the NUD (New Urban District) zoning district located on the northwest comer of Lincoln Way and Marina Gateway Drive, Sparks, NV. The parcel, referred to as the Marina Lighthouse area, has not been developed. The applicant is requesting to remove this parcel from the planned development handbook and develop it in combination with the 8 acre parcel to the north. There is no impact to the general fund. Item was opened for public hearing. No public comment was received. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the request for tentative and final amendments of the Marina Landing Planned Development Handbook associated with PCNI6013, adopting Findings PDa through PDg and the facts supporting those Findings as set forth in the staff report. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 12. Closed Door Sessions 12.1 None 13. Comments 13.1 Comments from the Public (Time: 3:48 p.m.) None. 13.2 Comments from City Council and City Manager (Time: 3:48 p.m.) Regular City Council Meeting Minutes - Page 9 Monday, June 13, 2016 City Manager Driscoll announced an opening for one member of the construction industry to serve a 4-year term on the Enterprise Fund Advisory Committee. Persons interested should complete a Community Service Application available from the City Clerk's office or on the city's website at www.cityofsparks.us under City Services, Volunteering Get Involved, and City of Sparks Volunteer Application. Applications will be accepted until the close of business on Friday June 17, 2016. City Manager Driscoll announced that Fire Chief Tom Garrison has given his retirement notification. Chief Garrison will be stepping down as Fire Chief on September 16th at 5 p.m. City Manager Driscoll has been conducting in-house interviews for the past five months and will be bringing his selection, Fire Battalion Chief Chris Maples, to Council for approval. 14. Adjournment Council was adjourned at 3:51 p.m. GENO R. MARTINI,Mayor ATTEST: it G· WOe )}CUldf'U/L Teresa &;r'dner, City Clerk 7/11/16 AI 6.1 MAYOR Geno Martini CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITYMANAGER Stephen Driscoll SPARKS CITY COUNCIL SPECIAL MEETING MINUTES 2:00 p.m. Wednesday, June 22, 2016 Council Chambers, Legislative Bldg, 745 4th St., Sparks, Nevada 1. Call to Order (Time: 2:17 p.m.) The workshop of the Sparks City Council was called to order by Mayor Geno Martini at 2: 17 p.m. 2. Roll Call (Time: 2:17 p.m.) Mayor Geno Martini, Council Members Julia Ratti, Ed Lawson, Ron Smith, City Manager Steve Driscoll, Acting City Attorney Shirle Eiting and. City Clerk Teresa Gardner, PRESENT. ABSENT: Council Members Charlene Bybee, Ron Schmitt. 3. Pledge of Allegiance (Time: 2: 18 p.m~) The Pledge of Allegiance was led by Council Member Julia Ratti. 4. Public Comment (Time: 2: 18 p.m.) - None 5. Agenda (Time: 2:18 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, YES. Council Members Bybee, Schmitt, ABSENT. Passed unanimously with those present. ---,.., 6. Canvass the Votes and Declare the Results of the 2016 Primary Election (FOR POSSIBLE ACTION) (Time: 2:19 p.m.) An agenda item from City Clerk Teresa Gardner to canvass the votes of the 2016 Primary Election for the City of Sparks held on Tuesday, June 14,2016 and declare the results within the 10 days as required by the Sparks City Charter Section 5.100 (2). Ward 1 primary voting included Donald Abbott who received 25.25% of the. vote, Adam Khan received 19.92% and Denise Lopez received 54.82%. Ms. Lopez and Mr. Abbott will move on to the general election. Ward 3 and Ward 5 were not on the primary ballot as there are only 2 candidat~s for each ward (incumbent Ron Smith and John Rhoads for Ward 3; Kristopher Dahir and John Walter for Ward 5) and they will run in the general election. City Attorney was not on the primary ballot as incumbent Chet Adams was the only candidate; Mr. Adams will be declared elected. A motion was made by Council Member Smith, seconded by Council Member Lawson, to declare the results of the 2016 primary election as submitted. Council Members Ratti, Lawson, Smith, YES. Council Members Bybee, Schmitt, ABSENT. Passed unanimously with those present. 7. Comments 7.1 Comments from the Public (Time: 2:20 p.m.) - None 7.2 Comments from City Council and City Manager (Time: 2:20 p.m.) - None 8. Adjournment (Time: 2:20 p.m.) Council was adjourned at 2:20 p.m. GENO R.·MARTINI, Mayor ATTEST: »> 7/11/16. MAYOR AI 6.1 Gena ¥artini CiTY COUNCIL Julia Ratti, Warn I Ed Lawson, Warn /I Ron Smith, Warn 11/ Charlene Bybee, Warn IV Ron Schmitt, Warn V CITY ATTORNEY ChetAdams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, June 27, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m, 2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by Pastor Omar Palmer, Sparks Seventh Day Adventist Church. 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Council Member Ron Schmitt. 4. Public Comment (Time: 2:02 p;m.) - None 5. Agenda (Time: 2:03 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Schmitt, seconded by Council Member Smith, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 6. Minutes. (Time: 2:03 p.m.) 6.1 Consideration and possible approval of the minutes of the .regular Sparks City Council meeting of June 13, 2016. Regular City Co.uncil Meeting Minutes. - Page 2 Monday, June 27,2016 A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the minutes of the regular Sparks City Council meeting of June 13, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:04 p.m.) 7.1 Proclamation: "Parks and Recreation Month" (Time: 2:04 p.m.) Mayor Geno Martini proclaimed July 2016 as Parks and Recreation Month. Proclamation was ready by Mayor Martini and presented to Parks & Recreation Director Tracy Domingues. Ms. Domingues thanked the Mayor and Council for their support. Council discussed the popularity and success of Golden Eagle Regional Park. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2: 11 p.m.) Council Member Smith asked Mayor Martini to pull 8.3. A motion Was made by Council Member Smith seconded by Council Member Ratti to approve consent items 8.1, 8.2, 8.4 - 8.8 as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period May 26, 2016 through June 8, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the sJaff report. 8.2 Consideration and possible acceptance of a grant (AC-5253) from U. S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (JAG Grant) in the amount of $26,170.00 to assist local and tribal efforts in the prevention and/or reduction of crime and violence. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve the combined Byrne Justice Assistance Grant and Block Grant available to the local law enforcement region trom the Department of Justice, Office of Justice Program, and Bureau of Justice Assistance. The grant provides funding to assist state, local and tribal law enforcement in their efforts to combat crime and violence. There is nb impact to the general fund. 8.3 Consideration and Possible Approval of an Interlocal Cooperative Agreement for Operation of the Community Assistance Center and Other Homeless Services Among the City of Reno, Washoe County and the City of Sparks through June 20, 2017. (FOR POSSIBLE ACTION) An agenda item from Assistant City Manager Neil Krutz recommending Council approve the Interlocal Cooperative Agreement. On May 2, 2016 the Concurrent meeting of the Sparks and Reno City Councils with the Board of Washoe County Commissioners included an update and discussion on the Community Assistance Center (CAC), selected vendor for FY 17, and direction to staff on the Interlocal Agreement. The update included notifying the City Councils and the County Commission that following a competitive process, the Transitional Governing Board (TGB) recommended that the City of Reno award a contract to Volunteers of America Regular City Council Meeting Minutes - Page 3 Monday, June 27, 2016 (VOA) to continue operating the CAC for the next three fiscal years (FY 17, J 8 and 19). The proposed agreement funding is consistent with the direction provided at the May 23, 2016 City Council meeting whereby Sparks will provide $264,000, the equivalent of 1 cent of the property tax rate. There is an impact to the general fund. Council Member Smith stated he requested the item to be pulled for discussion because he . wanted his vote to be consistent with the last time (he voted). A motion was made by Council Member Lawson, second by Council Member Ratti, to approve item 8.3 as presented by staff. Council Members Ratti, Lawson, Bybee, YES. Council Members Smith, Schmitt, NO. Motion carried 3-2. 8.4 Consideration and possible approval of an Interlocal Agreement (AC- 5255) for access to Nevada's Business Portal with the Nevada Secretary of State's Office. (FOR POSSIBLE ACTION) An agenda item from Customer Service Manager Jessica Easler recommending Council approve the Interlocal Agreement for access to Nevada's Business Portal with the Nevada Secretary of State. Prior to applying for a City of Sparks business license, customers are required to register their business with the Nevada Secretary of State's Office. The Interlocal Agreement will allow the regional license and permit platform to establish an electronic interface between the platform and the state's online business registration system known as SilverFlume. When Sparks customers apply for a business license, the application will be populated with their business's information from the SilverFlume database. The interface will also provide staff additional business license requirements. This validation will save a significant amount of time for both customers and staff. There is no impact to the general fund; funding is included in the executed contract with Accela. 8.5 Consideration and possible approval of a contract for the Police Department (PD) Lobby Bullet Proof Glass Retrofit Project to Custom Glass, Inc., in the amount of $75,543. (FOR.POSSIBLE ACTION) An agenda item from Capital Projects Manager Brian Cason recommending Council approve a contract for the PD Lobby Bullet Proof Glass Retrofit Project to Custom Glass, Inc. The contract is to provide and install a Level 2 bullet resistant film. The film application will upgrade the existing windows surrounding the main lobby and finger printing/ID area to level 2 (BR-2- .9mm) buflet resistance. Funding is from the capital improvement fund; there.is no impact to the general fund. 8.6 Consideration and possible approval of a contract (AC-5257) for the Golden Eagle Regional Park (GERP) Multi Use Field Concrete Installation Project, to Valley Concrete, in the amount of $77,878.50. (FOR POSSIBLE ACTION) An agenda item from Capital Projects Manager Brian Cason recommending Council approve the contract. The existing landscape rock surrounding the multi-use field presents weed control issues for maintehance staff and the loose rock regularly gets tracked on to the field, ultimately reducing the lifespan of the synthetic field turf. This project will replace the drain rock perimeter with concrete sidewalk to mitigate the maintenance issues and improve the aesthetic appearance. Funding is from the parks and recreation project fund; there is no impact to the general fund. Regular City Council Meeting Minutes - Page 4 Monday, June 27, 2016 8.7 Consideration and posSible approval of a final map for The Foothills at Wingfield Village 11 - Phase 1 within the Foothills at Wingfield New Urban District. (FOR POSSIBLE ACTION) An agenda item from City Engineer Jon Ericson recommending Council approve the final map as submitted. Phase 1 is a continuation of The Foothills at Wingfield New Urban District and is generally located east of Hubble Drive, to the west of Vista Boulevard, and south of Windswept Loop. The Foothills at Wingfield Village 11 - Phase 1 will create 58 residential lots. within the Foothills at Wingfield New Urban District. The final map and civil irn:provement drawings have been reviewed by the Community Services Department and have been found to be acceptable. There is no impact to the general fund. 8.8 Consideration and possible approval of the destruction/disposal of original building plans and associated documents that .have been microfilmed (City Clerk's Office). (FOR POSSIBLE ACTION) An agenda item from Records Technician Carrie Brooks recommending Council approve the. destruction/disposal of original building plans, as requested. NRS 239.051 allows for the destruction/disposal of original building plans and associated documents once they have been scanned and microfilmed in a manner that complies with the standards of quality approved by the American National Standards Institute, and that a copy of the film is stored in a manner that. protects it reasonably from loss. Once the standards have been met, a reproduction of the film is considered an original. A list is included with the staff report of those items proposed for destruction/disposal. There is no impact to the general fund. 9. General Business 9.1 Consideration, discussion and possible approval of the Mayor's recommendation of two, 3-year term appointments to the Sparks Parks and Recreation Commission (from the following pool of applicants listed in alphabetical order: Donald Abbott; Jeff Bowling; Jack Byrom; Shaun Carey; James Danen; Elise Furno; Dorie Guy; Michael Holmes; Raymond Joakimson; Deyvn Johnson; Zane Kortb; Cody Loder; Jennifer Martinez; Marisela Pallares; Omar Palmer; David Shocket; Kayla Wilson) and one, 3- year term appointment to the Sparks Civil Service Commission, (from the following pool of applicants listed in alphabetical order: Alexis Candie; Shaun Carey; Morris Kanowitz, Jennifer Martinez; Dayid Shocket). (FOR POSSIBLE ACTION) (Time: 2:14p.mJ An agenda item from City Manager Stephen Driscoll recommending Council. confirm the Mayor's appointmen:ts to the Sparks Parks and Recreation Commission and the Sparks Civil Service Commission. There is no impact to the general fund. A motion was made by Council Member Smith, seconded by Council Member Schmitt, to confirm the Mayor's recommendation to reappoint Jack Byron and appoint Jennifer Martinez to the Sparks Parks and Recreation Commission and appoint Morris Kanowitz to the Sparks Civil Service Commission. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.2 Consideration of and possible approval of the Mayor's recommendation of the reappointment of Tom Lean to the Truckee Meadows Regional Planning Commission from the following potential appointees: George Cammarota, Regular City Council Meeting Minutes.- Page 5 Monday, June 27, 2016 James Fewins, Tom Lean, Frank Petersen and Dian VanderWell. (FOR POSSIBLE ACTION) (Time: 2:14 p.m.) An agenda item from City Manager Stephen Driscoll recommending Council confirm the Mayor's recommendation of the reappointment of Tom Lean to the Regional Planning Commission. There is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to confirm the Mayor's recommendation to reappoint Tom Lean to the Trucke.e Meadows Regional Planning Commission to a term which expires ort June 30, 2019 or upon his resignation or term limit with the Sparks Planning Comm.ission. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.3 Consideration and possible award of the 2017 Street Rehabilitation - Unit 1, Bid No. 16/17-001, PWP-W A-2016-166 contract to Spanish Springs Construction in the amount of $1,184,444 (FOR POSSIBLE ACTION) (Time: 2:16 p.m.) An agenda item from City Engineer Jon Ericson recommending Council award the contract to Spanish Springs Construction. This 2017 Street Rehabilitation - Unit 1 project is part of the City's Transportation System - Pavement Management Program. The project was prioritized through the City's. Pavement Management System and outlined in the 5-year Program of Projects. Budget is from the road fund, storm drain capital projects fund, and the sanitary sewer cap fund; there is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Smith, to award the contract to Spanish Springs Construction as outlined by staff. Council Members Ratti, Lawson, Sinith, Bybee, Schmitt, YES. Passed unanimously. 9.4 Consideration and possible award of the 2016 Parking Lot Rehabilitation Project, Bid No. 15/16-017, contract (AC-5259) to Sierra Nevada Construction, in the amount of $162,007. (FOR POSSIBLE ACTION) (Time: 2:17 p.m.) An agenda item from City Engineer Jon Ericson recommending Council award the contract to Sierra Nevada Construction. The 2016 Parking Lot Rehabilitation project was based on an evaluation conducted in the Spring of 2016. Inspections of the City's parking lot areas were identified, reviewed and prioritized based on current conditions. Burgess Park, Shelly Park and. City Hall administration parking _lots were ranked with the lowest existing conditions and therefore prioritized for reconstruction. Funding is from the pavement management program; there is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Ratti, to award the contract to Sierra Nevada Construction as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.5 Consideration, discussion and possible approval to make changes to the City of Sparks Group Health Plan Document as recommended by the City of Sparks Group Health Co.mmittee. (FOR POSSIBLE ACTION) (Time: 2:20 p.m.) Regular City Council Meeting Minutes - Page 6 Monday, June 27, 2016 An agenda item from Human Resources Manager Mindy Falk recommending Council approve changes to the City of Sparks Group Health Plan Document. A language change to the current hearing aid benefit is recommended by the City of Sparks Group Health Committee to ensure compliance with the Affordable Care Act (ACA) and Nevada State Law. The ACA, which implemented rules· to employer group health plans beginning in January of 2014, states that plans may not place dollar amount maximums on essential healthcare benefits. The State of Nevada defines essential health care benefits and defines hearing aids as an essential healthcare. benefit. Current plan document language places· a dollar limitation ,on the hearing aid benefit. It has therefore been determined by the Group Health Committee that the current benefit design is not in compliance with Nevada State law defining essential healthcare benefits and the requirements of the ACA. Based on a total of 12 claims in 2013, 2014 and 2015, the anticipated increase to the plan is expected to have minimal financial impact at this time. Rates are being negotiated in-network to reduce liability and the Group Health Committee is increasing the co-insurance for out-of network providers to help minimize financial impact. A motion was made by Council Member Ratti, seconded by Council Member Smith, to approve the change to the City of Sparks Group Health Plan document to include the revised language for hearing aids as recommended by the City'S Group He.alth Care Committee effective July 1,2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.6 Presentation, discussion and possible ratification of City Manager Stephen W. Driscoll's decision to appoint Division Chief Chris L. Maples to the position of Fire Chief, effective September 16, 2016. (FOR POSSIBLE ACTION) (Time: 2:21 p.mJ An agenda item from City Manager Stephen Driscoll and Human Resources Manager Mindy Falk recommending that Council ratify the City Manager's decision to appoint Division Chief Chris L. Maples to the position of Fire Chief, effective Septemb~r 16,2016. In anticipation of the upcoming retirement of Fire Chief Thomas R. Garrison, City Manager. Driscoll has decided to appoint Division Chief Chris L. Maples to the position of Fire Chief, effective September 16, 2016, and asks the City Council to ratify this selection. By ratifying the City Manager's appointment at this meeting it will allow Division Chief Chris Maples to work in an "Acting Fire Chief' role under his current collective bargaining agreement allOWing for a complete and smooth transition into the position of Fire Chief. This action, if approved, will allow other operational personnel changes needed to complete the management team for the Sparks Fire Department. There is no impact to the general fund. A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to ratify the City Manager's recommendation to appoint Division Chief Chris L. Maples to the position of Fire Chief,effective September 16, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 7 Monday, June 27, 2016 Chief Maples thanked the City Manager and City Council for the opportunity to lead the men and women of the Sparks Fire Department.. 9.7 Consideration and. possible approval of a contract (AC.:5260) to Spanish Springs Construction for the A Street Alley Sewer Rehabilitation Project in the amount of $512,444. (FOR POSSIBLE ACTION) (Time: 2:30 p~m,) An agenda item from Utility Manager Andrew Hummel recommending the Council approve a contract to Spanish Springs Construction for the A Street Alley Sewer Rehabilitation Project. The project is the removal and replacement of an aged sanitary sewer main along with the replacement of the asphalt alley structural section .. with a reinforced concrete section. Original installation of the clay sewer main is recorded as the 1920's. This project includes removal and replacement of 796 linear feet of 8-inch sewer main and associated laterals, removal and repla,cementlnew construction of four sewer manholes, removal and replacement of 14,592 square feet of asphalt alley to be replaced with reinforced PCC alley, removal and replacement of miscellaneous curb & gutter and sidewalk as necessary, removal and replacement of a single RCB that serves the North Truckee Drain, adjustment and reconnection of existing water service laterals as necessary, installation of protective bollards~ construction of a PCC pedestrian access ramp complete with handrail to access the fire station, and other miscellaneous associated work activities. Funding is from the sanitary sewer capital fund; there is no impact to the general fund.· A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the contract to Spanish Springs Construction for the A Street Alley Sewer Rehabilitation Project in the amount of $512,444. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 None 11. Planning and Zoning Public Hearings .and Ac.tion.ltems 11.1 PCN15067 - Consideration and possible certification of a Master Plan Amendment to change the land use designation from TC (Tourist Commercial) to I (Industrial) on a site approximately 4.32 acres in size located at 350 Galletti Way, Sparks, NV. (FOR POSSIBLE ACTION) (Time: 2:34 p.m.) Senior Planner Ian Crittenden presented agenda items 11.1 and 11.2 together. Agenda item 11.1 is recommending Council approve the master plan amendment. The site that is the subject of this application is located on Galletti Way in Sparks. The site is currently operated as a material and general storage site for the current concrete batch plant located across the street. The subject site has a .Master Plan land use designation of TC (Tourism Commercial), which does flot allow a .concrete plant. Cemex is proposing to amend the Master Plan land use designation to I (Industrial). There is no impact to the general fund. The agenda item was opened for public hearing at 2:40 p. m. No public comment was received. A motion was made by Council Member Ratti, seconded by Council Member Schmitt, to approve the Master .Plan Amendment associated with PCN15067, based on the findings Ml Regular City Council Meeting Minutes - Page 8 Monday, June 27, 2016 through M4, and the facts supporting these findings as set forth in the staff report. Council . Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11.2 Second Reading, Public Hearing, consideration and possible action on Bill 2707, to rezone a site approximately 4.32 acres in size from TC (Tourist Commercial) to I (Industrial) located at 350 Galletti Way, Sparks, NV. Applicant: Cemex Construction Material~ Pacific, LLC (PCNI5067) (FOR POSSIBLE ACTION) (Time: 2:41 p.m.) An agenda item from Senior Planner Ian Crittenden recommending Council adopt Bill No. 2707 and approve the rezone. The site that is the subject of this application.is located on Galletti Way .in Sparks. The .site is currently operated as a material and general storage site for the .. concrete batch plant located across the street. Cemex would like to replace their existing plant with a new plant. As part of this project Cemex is proposing to remove the existing plant from the Reno site (which is smaller) and construct a new plant across the street at350 Galletti Way in Sparks. The subject site has a Master Plan land use designation of TC (Tourism Commercial), which does not allow a concrete plant. Cemex is proposing to amend the Master Plan land use designation to I (Industrial). There is no impact to the general fund. The agenda item was opened for public hearing at 2:41 p. m. No public comment was received. A motion was made by Council Member Ratti, seconded by Council Member Schmitt, to adopt Bill No~ 2707 and approve the Rezoning request associated with PCN15067 to rezone a site approximately 4.32 acres in size from TC (Tourist Commercial) to I (Industrial), based. on the findings ZI through Z3, and the facts supporting these findings as set forth in the staff report. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11.3 Second Reading, Public Hearing, consideration and possible action on Bill No. 2706, an ordinance to rezone approximately 10.23 acres from NUD (New Urban District) to MUD (Mixed Use District) located at 675 Marina. Gateway Drive, Sparks, NV. (PCNI6013) (Time: 2:42 p.m.) An agenda item from Development Services Manager Karen Melby recommending Council adopt Bill No. 2706 and approve the rezone. On August 26, 2002, the City Council approved the final handbook for Marina Landing Planned Development. On May 24, 2004, the City Council approved amendments to the Marina Landing Planned Development Handbook allowing the use of revised design standards for the development of the recreational vehicular park (RV Park). However, the City Council denied the expansion on the RV Park onto an 8-acre parcel located between the RV Park and Marina Gateway Drive. The 8 acres property was rezoned to NUD (New Urban District) but does not have an approved handbook to allow development of the property. The City Council approved an amendment to the Marina Landing Planned Development on February 27, 2012 to allow the use of a gas station and convenience store (Marverik Gas Station and Convenience Store). A part of the Marina Landing Planned Development Handbook is a 2.46-acre parcel located at the northwest comer of Lincoln Way and Marina Gateway Drive. This parcel, referred to as the Regular City Council Meeting Minutes - Page 9 Monday, June 27,2016 Marina Lighthouse area, has not been developed. The rezone will .allow for this 2.46 acre parcel and the 8 acre parcel to be developed together at a future date. There is no impact to the general fund. The agenda item was opened for public hearing at 2:45 p. m. No public comment was received. A motion was made by Council Member Smith, seconded by Council Member Bybee, to adopt Bill No. 2706 and approve the rezone request associated with PCN16013 based on Findings ZI through Z3, and facts supporting these findings as set forth in the staff report. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 12. Closed Door Sessions 12.1 None 13. Comments 13.1 Comments from the Public (Time: 2:46 p.m.) None. 13.2 Comments from City Council and City Manager (Time: 2:46 p.m.) City Manager Driscoll announced five openings on the Arts and Culture Advisory Commission. The openings are for two members with performing arts backgrounds, two members with a visual art background, and one member with a humanities background. The Parks and Recreation Director will assign one, non-voting staff member. The appointments will be for two year terms. Persons interested should complete a Community Service Application available from the City Clerk's office or on the city's website at www.cityofsparks.us under City Services, Volunteering Get Involved, and City of Sparks Volunteer Application. Applications will be accepted until the close of business on Friday July 29,2016. Council Member Bybee acknowledged and congratulated Jake Dalton for qualifying for the Men's US Olympics Gymnastic Team. Jake is from the Sparks community and his family owns Gymnastics Nevada, located in the City of Sparks. City Manager Driscoll reminded Council that the July 25th regular City Council Meeting has been cancelled. Mayor Martini asked for an update on the paramedic review for Sparks Fire department. City Manager Driscoll said it is currently scheduled to come before the Council at the August 8th City Council Meeting. 14. Adjournment Council was adjourned at 2:49 p.m. A.!!.~ GENO R. MARTINI, Mayor ATTEST: ~ CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward 11/ Charlene. Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, July 11,2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor GenoMartini at 2:00p.m. 2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams ana Acting City Clerk Donna DiCarlo, PRESENT. ABSENT: None 3. Opening Ceremonies 3.1 Invocation Speaker Crime: 2:01 p.m.) The invocation was provided by President Rajan Zed, Universal Society ofHinduism. 3.2 Pledge of Allegiance (Time: 2:03 p.m.) The Pledge of Allegiance was led by Council Member Bybee. Mayor Martini spoke of the sad, shocking, tragic shooting of police officers in Dallas and asked for a moment of silence. Council Member Bybee brought blue ribbons in honor of the Dallas police force and the officers that were lost and their families, also honoring local police and law enforcement around the country. 4. Public Comment (Time: 2:05 p.m.) An anonymous speaker, a survivor of domestic violence, would not like to use her name for fear of retaliation, spoke of NRS 199, crimes of public justice. She will contact City Manager Driscoll to further discuss her concerns. Frank Istrice spoke regarding the community issue of the use of illegal fireworks in the city during the fourth of July. Mayor Martini requested City Manager Driscoll further discuss the issue with Mr. Istrice. Council Member Ratti said she would like to support Mr. Istrice's concern; she heard .fireworks into the early morning hours and has had several phone calls from concerned citizens~ Regular City Council Meeting Minutes - Page 2 Monday, July 11, 2016 5_ Agenda (Time: 2:11 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items .out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Schmitt, seconded by Coundl Member Bybee, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 6_ Minutes (Time: 2:12 p.m.) 6.1' Consideration and possible approval of the minutes of the regular Sparks City Council meeting of June 27, 2016 a:nd the special Sparks City Council meeting of June 22, 2016. (FOR POSSIBLE ACTION) A motion was made by Coundl Member Smith, seconded by Council Member Bybee, to approve the minutes of the' regular Sparks City Council meeting of June. 27, 2016 and the special Sparks City Council meeting of June 22,2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:12 p.m.) 7.1 Presentation: 2015 .Golden Eagle .Regional Park Annua.1 Report (Time: 2:12 p.m.) Recreation Supervisor Tony Pehle presented information and highlights from the 2015 annual report. Tournaments and lo.cal play are held at Golden Eagle Regional Park (GERP) January through November and GERP received some national coverage this past year. The park generates a positive economic impact. Discussion included evaluation of the addition of phases two and three; and presentation of the report to the RSCVA Board and other business leaders. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:28 p.m.) A motion was made by Council Member Ratti, seconded by Council Member Smith, to approve consent items 8.1 through 8.7. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills. approved for payment and appropriation transfers for the period June 9, 2016 through June 22, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible approval of an AMENDED Final Map for Kiley Ranch North Village 40 Subdivision (FOR POSSIBLE ACTION) An agenda item from Community Services Director John Martini recommending Council approve the amended.final map as submitted. The Kiley Ranch North Village 40 Subdivision Final Map was approved by the Sparks City Coundl on September 11,2006. The original owner of the Final Subdivision Map was GMAC Modely Home Finance, LLC, and never initiated development of the subdivision. The subdivision is currently owned by Kiley by Desert Wind, LP who have requested an amendment to the final subdivision map. The amended final map and Regular City Council Meeting Minutes - Page 3 Monday, July 11,2016 . civil improvement drawings have been reviewed by the Community Services Department and have been found to be acceptable. There is no impact to the general fund. 8.3 Consideration and possible approval of a reimbursement to the City of Reno for Sparks' share of a contract with Spanish Springs Construction, Inc. for the Truckee Meadows Water Reclamation Facility (TMWRF) Septa,ge Receiving Road Project. (FOR POSSIBLE ACTION) An agenda item from TMWRF Plant Manager Michael Drinkwater recommending Council 'approve Sparks' share of the contract in the amount of up to $90,484.88. The new septage receiving facility at TMWRF was constructed in 2015 and is currently operational. This new facility was constructed outside the main treatment plant· in order to move the truck traffic to a safer location. Access to the new location is currently via an improved gravel road. The City of Sparks' development code requires that the road be paved. Paving the road will reduce the amount of maintenance required to maintain a safe, passable road. The road paving project is part of the approved TMWRF Capital Improvement Program. The cities of Reno and Sparks hired Summit Engineering to design the new roadway in January,. 2016. There is no impact to the general fund. 8.4 Consideration and possible renewal of Interlocal Agreement (AC-5264) between the Washoe County Sheriffs Office and Sparks Police Department on Extradition Services. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending approval of the interlocal agreement to replace the previous agreement which expired in June 2016. The Washoe County Sheriffs Offi'ce performs all extraditions for and with the Sparks Police Department. The Washoe County Sheriffs Office provides this service and appropriately bills the Sparks Police Department for the services on a quarterly basis. This process began in 2003 with an interlocal agreement between both agencies and their respective government entities. To date, this agreement has been beneficial to the City of Sparks and the Police Department specifically, as this is a cost effective method for extraditing subjects with Sparks Police Department warrants. $30,000 is budgeted in the general fund. 8.5 Consideration and possible' approval of the 2016 Cooperative Agreement (AC-5265) and the 2016 Annual Operating Plan (AC-5266) between the City of Sparks and Storey County Fire Department. (FOR POSSIBLKACTION) An agenda item from Fire Division Chief Jim Reid recommending Council approve the proposed 2016 Cooperative Agreement and the 2016 Annual Operating Plan.. The current Cooperative Agreement and Annual Operating Plan between the Sparks Fire Department and Storey County Fire Department is expiring. This new agreement will be effective upon approval by the Sparks City Council and Storey County. The annual operating plan is an addendum to the agreement and details updated pay scales, contact information, and communication information. This annual operating plan is renewed each year. There is no impact to the general fund. 8.6 Consideration and possible approval of a contract (AC-5267) with Official Payments Corporation for payment processing services in the Accela regional business license and permit platform. (FOR POSSIBLE ACTION) Regular City Council Meeting Minutes - Page 4 Monday, July 11, 2016 An agenda item from Customer Service Manager Jessica Easler recommending Council approve the contract. The platform allows customers the convenience of processing their business license and permit needs on-line. The payment processor will allow .customers to pay on-line for their services with credit cards and e-checks. The regional project team from the cIties of Sparks and Reno, Washoe County 'and Washoe County Health District met with three vendors to demonstrate their payment processing software. The Statement of W.ork for the implementation of the Accela Program states the regional partners will standardize and select the same payment processor. It was determined. that Official Payments Corporation, OPC, would best fitthe needs for processing on-line payments in the Accela platform. OPC is able to fulfill Accela system requirements and provide the functionality to collect, disburse and report funds to meet the needs ofthevarious agencies. Business License fees in the general fu,nd are estimated to be $4,974.38. Permit fees in the development services fund are estimated to be $124,130.14. Payment processing fees are likely to increase as more. customers utilize credit, debit, and e-check payments on-line. 8.7 Consideration and possible approval to purchase plant mix in the amount of $70,000 during FY16/17 from mUltiple vendors, based on market conditions. (FOR POSSIBLE ACTION) An agenda it~m from Public Works Manager Ron Korman recommending Council approve the purchase of plant mix (asphalt). When the need arises, the Maintenance Division will solicit written quotes for needed quantities from the local plants that have the capacity and available supply to deliver per the city's requirements. Individual purchase orders will then be generated to the lowest cost supplier. This process will meet the current city guidelines to seek multiple competitive quotes for individual purchases of less than $50,000 (The current formal bid limit for commodities; and multiple purchases that will not exceed $70,000 (cumulatively) for the balance of the fiscal year. Funds are budgeted in the road fund; there is no impact to the. general fund. 9. General Business 9.1 Presentation, discussion and possible approval of an Employment Agreement (AC-5268) for Chris L. Maples for the position of Fire Chief, effective September 16,2016. (FOR POSSIBLE ACTION) (Time: 2:28 p.m.) An agenda item from City Manager Stephen Driscoll and Human Resources Manager Mindy. Falk recommending Council approve the employment agreement. City Manager Driscoll recommended appointment of Division Chief Chris L.Maples to the position of Fire Chief, effective September 16, 2016 and the City. Council ratified this decision at the June 27, 2016 meeting. This is a replacement fora retirement and. funds are budgeted. A motion was made by Council Member Smith, seconded by Council Member Bybee, to approv~ the Employment Agreement between the City of Sparks and Chris L. Maples for the position of Fire Chief, effective September 16, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.2 Consideration and possible acceptance of equipment allocated by the District Board of Health to provide Personal Protective Equipment to Law Regular City Council Meeting Minutes - Page 5 Monday, July 11, 2016 Enforcement. The value of this equipment is $17,176.84. (FOR POSSIBLE ACTION) (Time: 2:30 p.m.) An agenda item from Police Chief Brian Allen recommending Council accept a transfer of equipment to the Sparks Police Department to improve the safety of officers when responding to a highly infectious disease outbreak. The District Board of Health pursued two grants to equip first responders in our region with better equipment for response toa highly infectious disease outbreak (Le. Ebola). The grant applications were approved, and the Sparks Police Department is scheduled to receive $17,176.84 in Tychem coveralls, latex and nitrile gloves, N95 face masks, face shields, boot covers, chem tape and biohazard bags. There is no cost to the city, therefore, no impact to the general fund. A motion was made by Council Member Schmitt, seconded by Council Member Ratti, to accept these grants for equipment in the amount of $17,176.84. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.3 Consideration and. possible approval to purchase two fire pumpers from Graham Fire ApparatuslRosenbauer in the amount of $1,165,482. (FOR POSSIBLE ACTION) (Time: 2:31 p.m.) An agenda item from Public Works Manager Ron Korman recommending Council approve the purchase of these fire trucks. These vehicles are intended to replace pumpers 31200 and 31210, the two pumpers in the fleet which have been. most expensive to maintain and that have been out of service repeatedly while waiting on parts or repairs. However, staff requests authorization to determine which pumpers will be replaced at the time the new vehicles arrive, which is anticipated to be in June 2017. Discussion confirmed the city waS buying the. equipment and not leasing it, and the possibility of utilizing the 90% pre-pay option. Funds are budgeted in the motor vehicle fun.d; there is no impact to the general fund. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve this purchase of two fire pumpers from Graham Fire Apparatus/Rosenbauer in the amount of $1,165,482 and give staff the discretion for payment strategy. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.4 Consideration and possible award of the 2017 Street Preventative Maintenance Contract (AC-5269), Bid No. 16117-002,PWP # WA-2016-188 to Sierra Nevada Construction, in the amount of $334,007 (FOR POSSIBLE ACTION) (Time: 2:37 p.m.) An agenda item from City Engineer Jon Ericson recommending Council award the contract. The preventative maintenance, slurry seal program is a yearly program that provides preventative maintenance treatments on candidate pavements included in the city's transportation maintenance plan. This program will be treating over 1.8 million square feet of roadway surface with a Rapid Setting Slurry Seal. Funds are budgeted in the road fund; there is no impact to the general fund. A motion was made by Council Member Smith, seconded by Council Member Bybee, to award the 2017 Street Preventative Maintenance contract to Sierra Nevada Construction for $334,007. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 6 Monday, July 11,2016 9.5 Consideration and poss'ible approval of $427,700 for contract labor to support Park Maintenance and Street Maintenance for Fiscal Year 2017. (FOR POSSIBLE ACTION) (Time: 2:38 p.m.) An agenda item from Public Works Manager Ron Korman recommending Council approve the expenditure for contract labor. FYI7 will be the fourth full season that Public Works Maintenance will utilize contract workers from Manpower to support Parks Maintenance and Street Maintenance with the following task: trash pick-up, restroom cleaning, mowing, weed control, Community Service crew, 'crack sealing, street patching, fill pot holes and cleaning alleys. FYI? will also be the third year Public Works utilizes an inmate crew from the Washoe County Sheriffs Department to help with weed control and shrub maintenance six months of the year. Discussion included concerns with weeds in the medians and Mr. Korman said the weeds have been treated and this labor will assist with removal. The weed abatement product has some chemicals but a low toxicity; additional details on the product were provided to the City Manager. Sheriff inmate crews will but utilized as much as possible. Funds are budgeted in the general fund for FYI7. A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to approve the use of contract labor in the amount of $427,700 during Fiscal Year 2017. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.6 Presentation, discussion and possible approval to of a Memorandum of Understanding (MOU) (AC-S270) between the City of Sparks and Operating Engineers Local Union No.3, Supervisors to add the title of Code Enforcement Supervisor (FOR POSSIBLE ACTION) (Time: 2:45 p.m.) An agenda item from Human Resources Manager Mindy Falk recommending Council approve the Memorandum of Understanding (MOU). The final FYI7 budget approved by Council on May 23, 2016 included funding for the position of Code Enforcement Supervisor. This proposal recommends the corresponding change to the Operating Engineers Local Union 3 Supervisors contract, Appendix A to allow city staff to implement the budget as approved. A motion was made by Council Member Ratti, seconded by Council Member Lawson, to approve the Memorandum of Understanding with Operating Engineers Local No.3, Supervisors. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, NO. Motion carried 4-1. 9.7 Presentation, discussion and possible appr(wal of Amendment No.2 to the Management Professional Resolution (R-3279) to make appropriate title additions and salary range additions/changes to Appendix A. (FOR POSSIBLE ACTION) (Time: 2:47 p.m.) An agenda item from Human Resources Manager Mindy Falk recommending Council approve the Amendment with the addition of the titles and salary ranges of Assistant Planner, NetworklInfrastructure Administrator, Systems Development Administrator, Assistant City Clerk and Records Coordinator, and the salary range change to the existing title of IT Manager and Victim Advocate in the Management Professional Resolution, Appendix A. The final budget approved by the Council includes these new needs and. reclassification changes. This Regular City Council Meeting Minutes - Page 7 Monday, July 11, 2016 proposal recommends the corresponding changes to the Appendix A of the Management Professional Resolution to allow (;ity staff to implement the budget as approved. A motion was made by Council Member Bybee; seconded by Council Member Smith, to approve Amendment No. 2 to the Management Professional Resolution (R-J279). Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.8 Adopt the Business Impact Statement for the Regional License and Permit Platform with a finding of the proposed Regional Technology Fee does not impose a direct and significant economic burden on a business; nor does the proposed fee directly restrict the formation, operation, or expansion of a business; and set the public hearing for possible adoption of the proposed Regional Technology Fee for August 8, 2016~ (FOR POSSIBLE ACTION) (Time: 2:47 p.m.) An agenda item from Customer Service Manager Jessica Easler recommending Council adopt the Business Impact Statement. The proposed regional technology fee is expected to rais,e $34,420 annually for the General Revenue Fund. This projected revenue is based on the number of business licenses issued and renewed in FY15. The actual revenue collected may be more or less depending on the number of business license applications an:d renewals received. Discussions included confirmation that a 0% fee is proposed on permits, $4 on annual business license, and $2 on quarterly business lic.ense. There are three components to the fee including the capital outlay, a subscription fee based on number of users, and future technology needs. Employee time savings will be utilized with other duties. A motion was made by Council Member Bybee, sec.onded by Council Member Ratti, to adopt the Business Impact Statement for the Regional License and Permit Platform with a finding that the proposed Regional Technology Fee does not have a significant business impact. The public hearing for possible adoption of the proposed Regional Technology Fee should be set for August 8,2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.9 Review and possible acceptance by the City Council of advice and recommendations from the Sparks Tourism Facility and Revitalization Steering Committee (FOR POSSIBLE ACTION) (Time: 2:53 p.m.) An agenda item from Assistant Community Services Director Armando Ornelas recommending Council accept. the advice and .recommendations from the Sparks Tourism Facility and Revitalization Steering Committee as provided for in the committee's adopted Victorian Square Master Plan and Resolution No.2. Acceptance of the 2016 MasterPlan and Resolution No.2 enables the city to proceed, through future action, with certain expenditures of Lodging Tax proceeds during fiscal year 2017. The master plan includes a Victorian Square infrastructure project, public art program, Victorian Square plaza enhancements, and investment or incentives for retail or entertainment facilities. The resolution advises and provides recommendations to the City Council regarding the expenditure of LodgingTax proceeds. There is no direct impact to the general fund. Regular City Council Meeting Minutes - Page 8 Monday, July 11, 2016 Discussion regarding staff time to bid all jobs separately and the possibility of grouping projects, and prioritization of projects. Council thanked staff for the work to move this forward. Public comment was received by 39 North representative Kim Ciesynski supporting the master plan and additional public art. Carlos Martinez spoke in support of public art and graffiti mitigation by adding large mural art to structures. Mayor .Martini requested City Manager Driscoll connect the new Arts and Culture Advisory Commission with Mr. Martinez; Mr. Drisc.oll said once the committee members are selected they will guide the direction of public art. A motion was made by Council Member Ratti, seconded by Council Member Smith, to accept the Sparks Tourism Facility and Revitalization Steering Committee's adopted Victorian Square Master Plan and Resolution No.2. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. - 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public Hearing, consideration and approval of Resolution No. 3298, a Resolution authorizing the Financial Services Department to establish an interfund loan to .the Community Development Block Grant .Entitlement Fund, and/or theColllmunity Development Block Grant Fund, and/or the Sparks Grants & Donations Fund, from the General Fund as needed. (FOR POSSIBLE ACTION). (Time: 3:18 p.m.) An agenda item from Financial SerVices Director Jeff Cronk recommending Council approve Resolution No. 3298. The city's three grant funds are. operated mainly on a reimbursement basis and as such may experience cash flow problems. NRS 354.6118 and NAC 354.290 have established that a public hearing is required for any interfund loans and that any fund with negative cash has been a party to such a loan. Since grant spending cannot always be predicted accurately, cash needs may not allow sufficient time to hold the required public hearing. This resolution will allow the Financial Services Director to manage the cash flow of reimbursement grant funds in a more efficient manner without violating NRS. Discussion confirmed this is simple cash flow management; typically a very small dollar amount. City Attorney Adams said he agrees with this process. Public Hearing was opened; no comments were received. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve Resolution No. 3298 to authorize an interfund loan to the grant funds of the City of Sparks. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 10.2 Public Hearing, consideration and approval of Resolution No. 3299, a resolution authorizing the Financial Services Department to establish an interfund loan to the General Fund from the Motor Vehicle Maintenance Fund of the City of Sparks as necessary for General Fund cash flow purposes. (FOR POSSIBLE ACTION) (Time: 3:27 p;m.) An agenda item from Financial Services Director Jeff Cronk recommending Council approve Resolution No. 3299. The Financial Services Department is able to manage cash flow more efficiently and. effectively in accordance with Nevada law with the ability to issue short term Regular City. Council Meeting Minutes - Page 9 Monday, July 11, 2016 ' interfund loans .on an 'as needed' basis. The city pools the cash from all funds for investment purposes; however, NAC 354.290 states that if any single fund experiences negative cash, regardless of duration, the city would be deemed to have created an interfund loan in violation of NRS 354.6118. Specifically, NRS 354.6118 requires that a city wishing to make an interfund loan hold a public hearing to determine use and availability of funds and to establish a loan agreement. As payment outflows cannot always be predicted accurately, cash needs may not allow sufficient time to hold the required public hearing. This resolution will allow the Financial Services Director to manage the cash flow in a more efficient manner without potentially 'violating NRS 354.61'18. Approval of this resolution will allow for interfund loan(s) from the Motor Vehicle Maintenance Fund to be made to the General Fund to the extent that the General Fund Would suffer a 'negative ' cash· situation. Public Hearing was opened; no comments were received. A motion was made by Council Member Ratti, seconded by Council Member Smith, to approve Resolution No. 3299 and authorize an interfund loan to the general fund of the City of Sparks. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11. Planning and Zoning Public Hearings and Action Items 11.1 Public hearing, consid.erationofand possible action on a request for approval of an amendment to the Tentative Development Handbook for Kiley Ranch North,a Planned Development, to add a new area (38 acres), revise the development map, and other matters related thereto on a site approximately 875 acres in size in the NUD (New Urban District) zoning district generally located north of the Southern Division of Kiley Ranch, east of Pioneer Meadows Planned Development, south of Lazy 5 Regional Park and along Pyramid Highway, Sparks, NV. (PCN14038) (FOR POSSIBLE ACTION) (Time: 3:29 p.m.) Council Member Schmitt said he would abstain from voting on this item be.cause of recent discussions and frustrations with the project. An agenda .item from Development SerVices Manager Karen Melby on behalf of KM2 Development Inc., recommending Council approve the amendment, The Planning Commission also recommends approval. Per the Development Agreement, Kiley Ranch North Planned Development is processed differently than other planned developments in that the tentative handbook covers the entire planned development and as phases are to be developed a final handbook is approved and recorded for that phase. No development can occur until there is a recorded final handbook for that portion of Kiley Ranch North Planned Development. To date, there have been six phases of this planned development recorded. As the six phases have been reviewed and adopted, the standards and Land Use Map have changed. This tentative handbook reflects the current approved final development plans of the six final handbooks while it also modifies other provisions of the approved tentative handbook. The tentative handbook does not address any development and all development standards and infrastructure will be reviewed with the final handbook. There is no impact to the general fund. Discussion held regarding the revised school site and neighborhood park. Regular City Council Meeting Minutes - Page 10 Monday, July 11, 2016 The Public Hearing was opened. Comment was received as follows: • Rebricon Design Group representative Derrick Wilson representing the applicant said he agrees with the amendment. • John Frankovich, representing KM2 and Rising Tide, said amendment of a tentative handbook does not finalize any development and requested the city not get involved in a dispute over easements. •. KM2 Development representative Scott Christie anticipates .a final map will be submitted. July 20. Phase 6 will be the next step ana should be before Council August 8; Phase 1 . has already been developed; no time line for future roadways. • Sonoma Highlands representative Mark Gunderson requested Council to send the .amendment back to staff. Lazy 5 Parkway also services the Sonoma Highlands development and believes findings should be noted regarding the easement, and the terms can be worked o.ut between the parties. The Public Hearing was closed. Council Member Lawson requested the City Attorney provide his opinion. Mr. Adams said the easement has nothing to do with the current request by the applicant. Council rec.ommended the developers work together to come to a mutually agreeable solution that will benefit each other and the community and the smaller land. owners. A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the amendment to the Kiley Ranch. North Tentative Planned Development Handbook associated with PCN14038, adopting Findings PDa through PDg and the facts supporting those Findings as set forth in the staff report. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSTAIN. Motion carried 4-0. 12. Closed Door Sessions 12.1 None 13. Comments 13.1 Comments from the Public (Time: 4:07 p.m.) - None 13.2 Comments from City Co.uncil and City Manager (Time: 4:07 p.m.) City Attorney Chet Adams introduced the department's newest attorney, Allison McCormick; who came from the. Attorney General's office. City Manager Dtisc.oll announced an opening on the Enterprise Fund Advisory Committee for one member of the.construction industry for a four year term. Applicatiortswill be accepted until the close ofbusin~ss on August 26,2016. Also,there are five openings on the Arts and Culture Advisory Commission. The openings are for two members with performing .arts backgrounds, two members with a visual art background, and one member with a humanities background. The Parks and Recreation Director will assign one, non-voting staff member. The appointments will be for two year terms. Applications will be accepted until the close of business on Friday July 29, 2016. Regular City Council Meeting Minutes - Page 11 Monday, July 11, 2016 Persons interested should complete a Community Service Application available from the City Clerk's office or on the city's website at www.cityofsparks.us under City Services, Volunteering Get Involved, and City of Sparks Volunteer Application. Mayor Martini thanked everyone involved in fighting the fire on the Sparks S hill; it was a cooperative effort including regional fire departments, community services, dispatchers and others. 14. Adjournment Council was adjourned at4:12 p.m. JJ-e.~ GENO R. MARTINI, Mayor ATTEST: +-"----",,,-i0 j P_~~_G-,,--.~_-"1-=--Ltz-_~~_ ~dher, City Clerk »> 8/22/16 AI 6.1 MAYOR .Geno Martini CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward III Charlene Bybee, Ward IV Ron Schmitt, Wafd V CITY ATTORNEY ChetAdams CITYMANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00P.M., Monday, August 8, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00p.m. 2. Roll Call (Time~2:00 p.m.) Mayor Geno Martin:i, Council Members Julia Ratti, Ron Smith, Charlene Bybee, City Manager Steve Driscoll, Chief Assistant City Attorney Shirle Eiting and City Clerk Teresa Gardner, PRESENT. ABSENT: Council Menibers Ed Lawson and Ron Schmitt 3. Opening Ceremonies 3.1 Invocation Speaker (Time:. 2:00p.m.) Sparks Seventh Day Adventists Church Pastor Omar Palmer introduced Pastor Shian O'Connor, President for the Cayman Islands Conference of Seventh Day Adventists who provided the invocation. 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Council Member Bybee. 4. Public Comment (Time: 2:02 p.m.) Donald Dixon spoke of concern of the safety of the electric grid and left information for the Council. An anonymous speaker concerned with retaliation to domestic violence survivors, spoke of the lack of training .of Sparks Police with regards to NRS 199 regarding. crimes of public justice, an unproductive meeting with city staff, the city's excess liability policy and destruction of court case files. 5. Agenda (Time: 2.:10 p;m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. Regular City Council Meeting Minutes - Page 2 Monday, August 8, 2016 A motion was made by Council Member Smith, seconded by Council Member Ratti, to remove item 9.3 and approve the agenda as amended. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 6. Minutes (Time: 2:11 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of July 11,2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the minutes of the regular Sparks City Council meeting on July 11, 2016. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:12 p.m) 7.1 Presentation on Pathways to Aviation (Time: 2:12p.m.) Reno Air Racing Foundation Chairman Eric Henry and Executive Director Pete Parker presented information on how Pathways to Aviation is working to provide solutions to the aviation industry's growing workforce needs by informing, inspiring, and engaging its future labor force. They are establishing corporate partnerships and there will be aviation learning space at the upcoming Reno .Air Races. Challenger Learning Center has moved from Sparks High School to the National Auto Museum. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:16 p.m.) A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the c.onsent items 8.1 thru8.7. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 8.1 Report of Claims and Bills approved for payment and appropriation ·--transfers for the period June 23, 2016 through July 20, 2016. {FOR POSSIBLE ACTION} An agenda item from .Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible acceptance of a State of Nevada Attorney General's Victim of Crime Act grant (AC-5273) in the amount of $64,459 to fund the existing Victim Advocate position. (FOR-POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council accept the grant. Adam Laxalt, the Attorney General of the State of Nevada, initiated a victim services pilot project grant program in Washoe County. The Sparks Police Department was invited to participate in·-the previous year and was awarded $46,369.00 to fund 75% of the salary for a second victim advocate at the Sparks Police Department. If accepted, this award will fund 75% of the additional victim advocates salary this year. $21,486 will be paid from existing budget in the general fund. 8.3 Consideration and possible approval of a reimbursement to the City of Reno for Sparks' share of a contract (AC-5274) with KG Walters Construction for the 2016 Clarifier Rehabilitation Project at the Truckee Meadows Water Regular City Council Meeting Minutes - Pag~ 3 Monday, AugustS, 2016 Reclamation Facility (TMWRF) not to exceed $123,974.24. (FOR POSSIBLE ACTION) An agenda item from TMWRF Plant Manager Michael Drinkwater recommending Council approve Sparks' share of the contract. TMWRF utilizes 14 primary and secondary clarifiers in the wastewater treatment process. These clarifiers are concrete tanks with steel mechanical rotating mechanisms and they range from 16 to 50 years old. Over years of continuous operation, the concrete tank structures and mechanical equipment require repairs and rehabilitation. Annual repair and rehabilitatIon of the clarifier basins is included in the Joint Coordinating Committee approved TMWRF Capital Improvement Program. For the 2016 clarifier rehabilitation project the Primary and Secondary 1C Clarifier Basins were selected. The rehabilitation activities consist of repair of expansion joints, replacement of the steel roller wear ring, providing minor repairs to the grout beds, concrete walls and some portions of the steel hardware. This work is considered necessary to prevent further deterioration of aging concrete structural components, which if not addressed could result in the need to replace the structure. There is no impact to the general fund. 8.4 Consideration and possible approval to purchase PC's, Networking Equipment, Printers and Storage not to exceed the Approved IT CIP hardware budget of $418,090 with Summit Partners LLC. or other vendors as needed from the NASPO ValuePoint Contract (formerly known as the Western States Contracting Alliance or WSCA) per the IT CIPas approved in the FY 2017 Budget. (FOR POSSIBLE ACTION) An agenda item from IT Manager Steve Davidek recommending Council approve purchasing IT related hardware and software. In the fall of 2013, Council requested that the Finance Director work with staff to inventory the city's technology equipment and devise a plan to keep that equipment current. In February 2014 a report on the "IT WIG" was presented to Council with a recommended plan on "catching up" and funding for the future. In 2015, IT completed part two of the "IT WIG" to inventory major software systems. A rolling 20-year plan was created to keep Major Systems enhanced, upgraded and updated. IT has a number of large projects approved in the FY2017 budget including replacing a 6-year-old storage system with newer technology and double the storage sp~ce allowing IT to keep the city's storage local and secure. Funds are budgeted in the CIP budget, there is no impact to the general fund. 8.5 Consideration and possible approval of the 2016 Cooperative Agreement (AC 5275) and the 2016 Annual Operating Plan (AC 5276) between the City of Sparks and Truckee Meadows Fire Protection District. (FOR POSSIBLE ACTION) An agenda item from Fire Division Chief Jim Reid recommending Council to approve the proposed 2016 Cooperative Agreement and the 2016 Annual Operating Plan. The current Cooperative Agreement and Annual Operating Plan between the Sparks Fire Department and Truckee Meadows Fire Protection District is expiring. This new agreement will be effective upon approval by the Sparks City Council and has already been approved by TMFPD. The annual operating plan is an addendum to the agreement and details updated pay scales, contact information, and communication information. This annual operating plan is renewed each year. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 4 Monda~August8,2016 8.6 Consideration and possible approval of an Interlocal Contract (AC-5277) for $10,000 between the Sparks Fire Department and the Nevada Department of Conservation and Natural ResourceslNevada Division of Forestry. (FOR POSSIBLE ACTION) An agenda item from Fire Division Chief Jim Reid recommending Council to approve the Interlocal Contract. The Cooperative Agreement between the Sparks Fire Department and the Nevada Division of Forestry expired in 2013. The agreement was not renewed in 2013 because the new statewide Wildland Fire Protection Program was created in 2012 and the Sparks Fire Department chose not to participate. At the time,. budgetary concerns and the lack of significant history of wildland fires within the Sparks city limits were the deciding factors not to participate in the program. Based on an increased wildland threat to our community this season and some improvement in the City's budget situation, it is in the best interests of the City to participate in the WFPP as it will add financial protection to the City from the costs to suppress a major wildland fire. The benefits for the City of Sparks would be to control the suppression costs of wildland fires in and around the City. The current process to determine responsibility for suppression expenses is to divide the total suppression costs by each agency's percentage of "black acres." This means that whether a fire starts in Sparks or travels into Sparks, the City will be financially responsible for the percentage of land that bums within the City limits. With participation in the WFPP, all suppression costs would be covered by the program including aircraft, hand. crews, engines, and back-fill personnel for the City. The State could also become our third party billing agent for all Federal and State fires. Ifa fire starts in our jurisdiction, like the S Fire on July 6, 2016, the State would also host all the billing and paying responsibilities for the fire. The program will also give the City of Sparks access to use of State inmate crews for all natural disasters and possibly contract work around the city to reduce the wildland threat to the community. If approved, this agreement would be valid until June 30, 2017. Each subsequent contract would be on a two (2) year cycle that would match the State's budget cycle. There is a $10,000 impact to the general fund. 8.7 Consideration and possible approval of Change Order No.1 of a contract with RFI Communications & Security Systems for Safety Upgrades to the Methanol Facility at Truckee Meadows Water Reclamation Facility (TMWRF)in the amount of $9,646 with a total project cost of up to $55,261. (FOR POSSIBLE ACTION) An agenda item from TMWRF Plant Manager Michael Drinkwater recommending Council approve Change Order No .. 1. During the 2015 safety audit conducted at TMWRF, a deficiency was found with the methanol system and building. Methano.1 is a highly flammable and explosive chemical used at the plant in the denitrification process. It was highly .recommended that the methanol building be secured with locks and monitored by closed-circuit video cameras. Installation of the security locks to the methanol building would restrict access of the building only to authorized TMWRF personnel. The camera will provide 2417 monitoring and recording of the building. Overall, the safety of staff, on site contractors and the facility is enhanced with these additions. to the methanol building. A project that included several security deficient buildings was funded from the TMWRF Operational Budget in Fiscal Year 2015-20'16. A proposal, number 450-1600828 was received Regular City Council Meeting Minutes - Page 5 Monday, August 8, 2016 and accepted from RFI Communications & Security Systems for $43,615 on March 9, 2016. Purchase Order 100013718, with a Formal Contact included a $2,000 force account was secured in April 2016 for Safety Upgrades for the Methanol Facility. During work on this project it was discovered that the building'S hazard classification was incorrect and the proposed work did not meet the National Fire Protection Association (NFPA) Code. The work was halted pending an analysis to identify needed changes to the project. After the necessary changes were identified, Change Order No.1 was received July 12, 2016. This change order addresses the needs of the facility, but the project cost increased to $55,261. Funds are budgeted in TMWRF's operations fund, there is no impact to the general fund. 9. General Business 9.1 Discussion and possible action on selection of a topic for the City of Sparks' bill draft request (BDR) for the 79th Session of the Nevada Legisiature. (FOR POSSIBLE ACTION) (Time: 2: 17 p.m.) An agenda item from Community Relations Manager Adam Mayberry recommending Council not select a topic for aBDR for the 2017 NV Legislative Session. The Mayor and City Council were given an opportunity to publicly discuss any concepts or opportunities for the City's bill draft request (BDR) which would be due to the Legislative Council Bureau by September 1, 2016. The Charter Committee will solicit a legislator to carry their BDR recommending a change to Ward only voting. Legislators' deadlines to ~ubmit BDRs are much later. There was no desire to use the city's BDR at this time. 9.2 Dis.cussion and possible approval of the 2016-17 dues for the Nevada League of Cities & Municipalities (NLCM) in the amount of $20,402.78. (FOR POSSIBLE ACTION) (Time: 2:21 p.m.) An agenda item from Community Relations Manager Adam Mayberry recommending Council approve the 2016-17 dues for the NLCM. The Sparks Legislative Team recommends approval of 2016- i 7 membership dues for the NLCM. Membership to the NLCM supports the City in fulfilling its adopted state legislative platform. The advocacy on behalf of the League, along with sharing of information, is a benefit and important component in monitoring and advocating for or against applicable legislation. By speaking in a unified voice, Nevada Cities are more effective in achieving a positive legislative outcome. Additionally, The NLCM offers a number of learning opportunities to interact with other elected officials throughout the state. Wes Henderson and the NLCM organization has be.en a strong partner with the City of Sparks on legislative affairs. Sparks Mayor Geno Martini currently serves on the Executive Board of the NLCM as the Vice President and is expected to become the President of the League in 2017. There is $20,402 budgeted in the general fund. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the 2016-17 dues for the Nevada League of Cities & Municipalities in the amount of $20,402.78 Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 9.3 Consideration and possible approval to implement a Paramedic level emergency medical service program in the Sparks Fire Department. (FOR POSSIBLE ACTION) Agenda Item was removed from the agenda during approval of the agenda. Regular City Council Meeting Minutes - Page 6 Monday, August 8, 2016 9.4 . Consideration of and possible action on a request for final approval of an amendment to the Spanish Springs Town Centre Handbook, a Planned Development, to revise the development standards to allow for a mini warehouse use ona site approximately 41.6.5 acres ,in size in the NUD (New Urban District) zoning dis.trict located at 4988 Galleria Parkway, Sparks, NV. (PCN15066) (FOR POSSIBLE ACTION) (Time: 2:25 p.m.) An agend~ item from Development Services Manager Karen Melby on behalf of E. Bryant Ventures, Inc. recommending Council approve the final handbook. Planning Commission reviewed the tentative handbook on April 21, 2016 and recommended that the City Council approve the planned development handbook with modifications. The modifications are to set back the mini-warehouse wall on the south property line 20 feet and reduce the height of the south wall to 10 feet. The 20 feet will be fully landscaped and gated off to prevent access except by mini-warehouse maintenance people. City Council approved the tentative handbook on May 23,2016 with the modifications. The Planning Commission reviewed the final handbookon.1une 16, 2016 and finds the handbook in substantial compliance with the tentative handbook. There is no impact to the general fund. Council Member Ratti confirmed the remaining parcel would not be orphaned and without access and Ms. Melby said easements would be maintained and the parcel is accessible. Wood Rodgers representative Melissa Lindell was available on behalf of the applicant to answer any questions; there were no questions,. A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the final handbook of the Spanish Springs Town Centre Planned Development Handbook associated with PCN15066, and the facts supporting those Findings as set forth in the staff report. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 9.S Consideration of and posSible action on a request to amend a final planned development handbook for Kiley Ranch North Phase 6 to add approximately 38 acres, revise the development standards and other matters. properly relating thereto in conformance with the Tentative Planned Development Handbook for Kiley Ranch North, on a site totaling approximately 146.68 acres in size in the NUD (New Urban District - Kiley Ranch North) zoning district located northeast of Kiley Parkway and Henry Orr Parkway, Sparks, NV.(PCN14037) (FOR POSSIBLE ACTION) (Time: 2:32 p.m.) An agenda item from Development Services Manager Karen Melby on behalf of Rising Tides LLC recommending Council approve the handbook. Kiley Ranch North is being teviewedand approved in incremental phases with final handbooks for each phase. The final handbook for Phase 6 of Kiley Ranch North was originally approved by City Council on May 12,2014. The Tentative Planned Development Handbook for Kiley Ranch North was approved by City Council on·July 11,2016. The Planning Commission reviewed the final handbook for Kiley Ranch Phase 6 on July 7, 2016 and recommends the City Council approve the handbook. There is no impact to the general fund. Council Member Bybee asked how many residential units are approved in Phase 6. On behalf of the applicant, Rubi'con representative Mike Railey said the maximum permitted units is 1,348 Regular City Council Meeting Minutes - Page 7 Monday, August 8, 2016 broken down as 623 low-medium residential (LMR), 446 medium residential (MR) and 279 medium/high residential (MHR). A motion was .made by Council Member Smith, seconded by Council Member Ratti, to approve the final handbook for Kiley Ranch North Phase 6 Planned Development Handbook (PCN14037) and the facts supporting these findings as set forth in the staff report. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 9.6 Consideration of and possible action on a request for final approval of the Golden Triangle Handbook, a Planned Development, on a site 43.83 acres in size in the NUn (New Urban District) zoning district located at 6000 Vista Boulevard, Sparks, NV. Applicant: Golden Triangle, LLC (PCN15058) (FOR POSSIBLE ACTION) (Time: 2:38 p.m.) An agenda item from Senior Planner Ian Crittenden on behalf of Golden Triangle, LLC recommending approval of the handbook. In 2003, this property, which is 43.83 acres in size, was part of an annexation, master plan amendment, and a rezoning that created the Kiley Ranch Northeast Golf Community Planned Development. At the time the handbook for the project was created, this site was left with an Open Space (OS) land use designation and zoned A-40 (Agriculture). In 2014, the master plan land use designation was changed from OS to Mixed Use. (MX) and the zoning was changed from A-40 to NUD (New Urban District). Subsequently, in 2015, the handbook for the Kiley Ranch Northeast Golf Community was rescinded. At the June 16, 2016 Planning Commission Meeting, the Planning Commission made a recommendation for final approval of the Golden Triangle Planned Development Handbook. When the project is developed, a stop light will be added to Vista. There is no impact to the general fund. Wood Rodgers representative Melissa Lindell was available on behalf of the applicant to answer any questions; there were. no questions. . A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the Final Handbook for the Golden Triangle Planned Development associated with PCN15058, and the facts supporting those Findings as set forth in the staff report. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 9.7 Consideration, discussion and possible action on the Offer of Judgment in Carlsson v. Cragg, Connelly, Gallop, Johnson and Tracy. (FOR POSSIBLE ACTION) (Time: 2:43 p.m.) An agenda item from Assistant City Attorney Alyson McCormick reporting that Plaintiff Jeramie Cailsson is an inmate in the custody of the Nevada Department of Corrections. In 2012, he was arrested for various offenses that occurred. in Sparks and Reno. Plaintiff alleges that employees ofthe Sparks Police Department and Reno Police Department used excessive force during the course of his arrest. The Court denied Defendants' motions for summary judgment. Plaintiff previously rejected the City's Offer of Judgment for $251.00. Plaintiff h~s served an Offer of Judgment on all Defendants for $50,000.00. A settlement conference is scheduled for Tuesday, August 9,2016. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 8 Monday, August 8, 2016 Based on the advice of the City Attorney's office, a motion was made by Council Member Bybee, seconded by Council Member Smith, to reject Plaintiff Jeramie Carlsson's Offer of Judgment in the amount of $50,000.00. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 9.8 FIRST READING. Bill No. 2708, an ordinance amending Chapter 5 of the Sparks Municipal Code to provide for .the Regional Technology Fee. (Time: 2:46 p.m:) City Clerk Teresa Gardner read the bill by title. The second reading and public hearing will be held at the regular meeting on Monday, August 22,2016. 9.9 FIRST READING, of Bill No. 2709 amending Title 5 of the Sparks Municipal Code relating to the City Attorney's authority to seek injunctive relief for the enforcement of Title 5. (Time: 2 :46 p.m. ) City Clerk Teresa Gardner read the bill by title. The second reading. and public hearing will be held at the regular meeting on Monday, August 22, 2016. . 9.10 FIRST READING, of Bill No. 2710 amending Title 2 of the Sparks Municipal Code relating to the City Attorney's authority to seek injunctive relief for the enforcement of Title 5 without the. prior express permission of the City Council. (Time: 2:46p.m.) City Clerk Teresa Gardner read the 'bill by title. The second reading and public hearing will be held at the regular meeting on Monday, August 22, 2016. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public hearing, consideration of and possible action on Resolution No. 3300, adding a fee of 0% for Regional Technology Fee. (FOR POSSIBLE ACTION) (Time: 2:46 p.m.) An agenda item from Customer Service Manager Jessica Easler recommending Council adopt Resolution No. 3300. On June 23, 2014, Council approved the Interlocal Cooperative Agreement establishing the Regional Business License and Permits program for the City of Sparks, the City of Reno, Washoe County and Washoe County Health District in an amount not to exceed $448,542.52 for the initial system investment, including a 5.5% funding for project changes, authorized the initial annual operational licensing fee of $37,030.87, and direction to staff to return prior to the go-live date with a regional technology fee to recover portions of the project cost. On February 22,2016, Council approved a change orderto extend the contract with Accela through the new go-live date of August 22, 2016. The Interlocal Cooperative Agreement includes a provision related to the regional technology fee (entities refer to the. City of Sparks, the City of Reno, the Washoe County Health District, and Washoe County): Section 12.2 says a "regional technology fee" may be imposed by the initial ENTITIES upon their customers utilizing the PLATFORM for a minimum of one Year, commencing upon golive of the PLATFORM. The "regional technology fee" shall be consistent among the ENTITIES and shall include the following: business permits - 4%; annual business license - .$4; quarterly business license - $2. The Business Enterprise Fund was able to absorb its allocation of the capital outlay and annual subscription fee. Staff recommends 0% technology fee for permits at this time. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 9 Monday, August 8, 2016 Public Hearing was opened at 2:47; no comments were received. A motion was made by Council Member Smith, seconded by Council Member Bybee, to adopt Resolution No. 3300 for the Regional Technology Fee for the Regional License and Permit Platform. Council Members Ratti, Smith, Bybee, YES. Council Members Lawson, Schmitt, ABSENT. Passed unanimously with those present. 11. Planning and Zoning Public Hearings and Action Items 11.1 None 12. Comments 12.1 Comments from the Public (Time: 2:48 p.m.) -None 12.2 Comments from City Council and City Manager (Time: 2:49 p.m.) City Manager Driscoll announced an opening on the Sparks Planning Commission to complete the remainder of a term that runs through 12/31/2018. All persons interested should complete a Community Service Application available from the City Clerk's office or on the website at www.cityofsparks.us.click on "city services" then "volunteering get involved" then "fill out a City of Sparks volunteer application." Applications will be accepted until the close of business on September 6, 2016. Council Member Bybee commented on Sparks' resident lake Dalton who is competing with USA men's gymnastics at the Olympics. Mayor Martini thanked all for a great Hot August Nights event. 13. Adjournment Council was adjourned at 2:50 p.m. ATTEST: »> 9/12/2016 MAYOR Gena Martini AI 6.1 CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward /II Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, August 22, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00p.m. 2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Julia. Ratti, Ed Lawson, Charlene Bybee, Ron Schmitt (phone), City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: Council Member Ron Smith 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:00 p.m.) The invoc.ation was provided by Pastor Barb West, Sparks Nazarene Church. 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by City Attorney Chet Adams. 4. Public Comment (Time: 2:03 p.m.) An anonymous speaker concerned with retaliation to domestic violence survivors, spoke regarding crimes of public justice and destruction of minors' court case files. 5. Agenda (Time: 2:07 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items .and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the agenda as submitted. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. Regular City Council Meeting Minutes - Page 2 Monday, August 22, 2016 6. Minutes (Time: 2:08 p.m.) 6.1 CQnsideration and possible approval of the minutes of the regular Sparks City Council meeting of August 8, 2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the minutes of the regular Sparks City Council meeting on August 8, 2016 as submitted. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:08 p.m:) 7.1 Presen:tation: Annual Report - Sparks Heritage Museum & Cultural Center (Time: 2:08 p.m.) Sparks Heritage Museum & Cultural Center Board of Trustees President Barbara Young presented the annual report covering the period of January - June 2016. Ms. Young said local author Joyce Cox is writing a book on Sparks which will be available in 2017 and all proceeds will go to the museum. Ms. Young also introduced Museum Manager Kelly Reis and Board of Trustees Dick Simmonds and Donald Abbott. 7.2 Presentation: Sparks Fire Department Project SAFE Golf Fundraiser Sponsor Appreciation (Time: 2:20 p.m.) Fire Marshal Robert King presented plaques of appreciation to Nick Brown on behalf of ABC Fire and Cylinder and Michelle Turn.er on behalf of Belfor Restoration for their generous donations and sponsorship of the Project SAFE Golf Fundraiser which supports the free residential smoke alarm program. Over the last 7 years, the golf tournament raised over $72,000 which helped with installation of smoke alarms, carbon dioxide testers, hearing impaired smoke alarms and fire safety education in over 1,100 homes. 7.3 Commendation: Sparks Park Rangers (Time: 2:26 p.m.) Mayor Martini commended City of Sparks' Park Rangers Michael Arroyo, Bill Bice, Rudy Flores, Steve Jackson, Mike Jacobs, MiChael Pietrzak, Ed Rucker, Ed Schoonover, Dino Smernis, and John Villa for their continued professionalism and integrity in their service to the Sparks community and recognized them for being invaluable stewards, providing information, a positive image, and a safe, secure and friendly environment for park users. Council Member Lawson thanked the Rangers for their assistance during the free-fishing event and their professional interaction to resolve a situation during this year's event. Parks and Recreation Director Tracy Domingues thanked the Rangers and said they serve as un-sung heroes. 7.4 Commendation: Summer Outburst staff (Time: 2:33 p.m.) Mayor Martini commended the Summer Outburst Program staff for their professionalism and integrity of service to the Sparks' community and their contribution to the quality of life enjoyed by all and recognized their success with everyday programs, safety of the children, calm response to a first experience of sheltering in place, and exceptional communications. The Commendation was awarded to Recreation Supervisor Shauna Nelson who said she has total confidence in the staff and appreciated their calm response and ability to entertain 178 children in a gym for 8 hours during the recent shelter in place incident. Ms. Domingues. also recognized Recreation Supervisor Andre' Stigall and Administrative Secretary Melinda Judd who were Regular City Council Meeting Minutes - Page 3 Monday, August 22, 2016 instrumental in getting a message to parents within 10 minutes of the incident. The kids made a banner to thank the police officers which was presented to Police Chief Brian Allen. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:38 p.m.) A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve consentitenis 8.1 through 8.5 as submitted. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period July 21, 2016 through August 3, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration' and possible approval of the destruction/disposal of fire reports from 1918 through April 30, 2002. All fire reports from this time period have been microfilmed and scanned into the City's Electronic Imaging Management System (ElMS). (FOR POSSIBLE ACTION) An agenda .item from Acting Fire Chief Chris Maples recommending Council approve the destruction/disposal of fire reports from 191.8 to April 30, ,2002 per NRS 239.051 whiCh allows for the destruction/disposal of fire reports once they have been scanned and microfilmed in a manner that complies with the standards of quality approved by the American National Standards Institute (ANSI), and a copy of the film is stored in a manner that reasonably protects it from loss. Once the applicable standards. have been met, a reproduction of the film is considered an original. There is no impact to the general fund. 8.3 Consideration and possible approval of the 2016 Annual Operating Plan (AC-5280) between the City of Sparks Fire Department and the City of Reno Fire Department. (FOR POSSIBLE ACTION) An agenda item from Fire Division Chief Jim Reid recommending Council approve the proposed 2016 Annual Operating Plan between the City of Sparks and City of Reno. The current Cooperative Agreement is still valid. but the Annual Operating Plan between the Sparks Fire Department and. Reno Fire Department needs to be renewed. The 2016 Annual Operating Plan will be effective upon approval by the Sparks City Council. It has already been approved by the City of Reno. The .annual operating plan is an addendum to the cooperative agreement and details updated pay scales, contact information, and communication information. This annual operating plan is renewed each year. There is no impact to the general fund. 8.4 Consideration and possible ratification ·of a change order to an existing contract (AC-5258) with Spanish Springs Construction for the 2017 Street Rehabilitation Project in the amount of $123,640.00. (FOR POSSIBLE ACTION) An agenda item from City Engineer Jon Ericson recommending Council ratify the change order. The change order was necessary to mitigate failing sub grade that was unexpectedly found during construction. The City Manager authorized the work to proceed due to the safety concern of the streets being in close proximity of Sparks Middle School. Funds were available in the Road Fund; there is no impact to the general fund. Regular City Council Meeting Minutes - Page 4 Monday, August 22, 2016 8.5 Consideration and possible approval of an application for a Gaming license for Mummers, LLC, located. at 906 Victorian Ave., Unit B, Sparks, NV submitted by Mr. Daniel James Stevenson. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen on behalf of Mr. Daniel James Stevenson recommending Council approve the gaming license for Mummers, LLC, located at 906 Victorian Ave, Unit B, Sparks, NV contingent upon the location being inspected and approved by every city, county, district, and state agency having jurisdiction over the matter and upon fingerprints being returned from the FBI that do not reflect any disqualifyingarrests/convictions. There is an estimated positive impactof$1,800 annually to the general fund. 9. General Business 9.1 Consideration and possible acceptance of a $10,000 grant (AC-5281) from the Helen Close Charitable Foundation. The funds would be applied toward the purchase and training of a new K9 for the Police Department. (FOR POSSIBLE ACTION) (Time: 2:39 p.m.) An agenda item from Police Chief Brian Allen recommending Council accept the grant. The Sparks Police Department applied for a grant from the Helen Close Charitable Foundation in June 2016. On July 18, 2016 notification was received that Sparks had been awarded the grant with the stipulation that the Department first spend the funds, and upon proof and documentation, the Department would be reimbursed by the Helen Close Foundation in the amount of$10,000. There is no impact to the general fund. A motion Was made by Council Member Bybee, seconded by Council Member Lawson, to accept the donation of $10,000 from the Helen Close Charitable. Foundation. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.2 Consideration and possible acceptance of a $10,000 grant (AC-5282) from the E. L. Cord Foundation for the purchase and training of a new police K-9. (FOR POSSIBLE ACTION) (Time: 2:42 p.m.) An agenda item from Police Chief Brian Allen recommending Council accept the grant from the E. L. Cord Foundation. This grant would be used to help the Police Department offset the costs of a new K-9, which are roughly $37,000. The new K-9 would be trained as our previous K-9s have been in handler protection, narcotics detection and article searches. There is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Bybee, to accept the donation of $10,000 from the E. L. Cord Foundation. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.3 Consideration and possible adoption of Resolution No~ 3301 authorizing the transfer of the City of Spark's 2016 State Volume Bond Capacity of $4,890,856.59 to the Nevada Rural Housing Authority (NRHA) Single Family Programs in the City of Sparks and other communities. (FOR POSSIBLE ACTION) (Time: 2:43 p.m.) An agenda item from Housing Specialist George Graham recommending Council authorize the transfer of the City of Sparks' 2016 State Volume Bond Cap. Staff received a request from the Nevada Rural Housing Authority (NRHA) for the City's 2016 volume cap to capitalize their Single Family Housing Programs. NRHA have consistently provided mortgage products to City Regular City Council Meeting Minutes - Page 5 Monday, August 22, 2016 of Sparks' residents such as: Down Payment Assistance, Grants and Mortgage Credit Certificates. Over the past five years the NRHA has invested approximately $240.5 million in the Sparks community; assisting a total of 1,300 families in the City of Sparks. NRHA Director of Homebuyer Services Diane Atvizo discussed the benefits of the program .and the qualifications for participation. NRHA Executive Director Gary Longacker was introduced in the audience. There is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Ratti, to adopt Resolution No. 3301 to authorize the transfer of the City's 2016 tax exempt bond volume capacity to the Nevada Rural Housing Authority for the purpose of supplementing their Single Family Housing Programs. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.4 Consideration ,and possible approval of a contract (AC-5283) for the FY 2016 CDBG 16th and F Street Pedestrian Improvements Project - Federally Funded, Bid No. 16/17-003, PWP-WA-2016-203 with Sierra Nevada Construction, Inc., in the amount of $373,007. (FOR POSSIBLE ACTION) (Time: 2:51 p.m.) An agenda .item from Housing Specialist George Graham recommending Council award the contract to replace the existing curb, gutter, sidewalks, driveways, and asphalt paving on F street from Rock Blvd. to 15th Street and a section of 16th street between Prater Way and F Street. The 2016 CDBG funded 16th and F Street Pedestrian Improvements Project is based upon the City'S approved U. S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Annual Action Plan (AAP FY 2016/17) and in accordance with the Five Year Consolidated Plan (CP) for 2015-2019. The Consolidated Plan identified the area between Rock Blvd. to 12th Street and Oddie Blvd. to D Street for pedestrian improvements. There is no impact to the general fund. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the contract. for FY 201612017 CDBG 16th and F Street Pedestrian Improvements with Sierra Nevada Construction, Inc., in the amount of $373,007. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.5 Presentation, discussion and possible approval to of a Memorandum of Understanding (MOU) (AC-5284) between the City of Sparks and the International Association of Firefighters Local No. 1265 to add. the title of Fire Plans Examiner and Inspector and to memorialize the understanding and agreement about the current pay practice for daylight savings. (FOR POSSIBLE ACTION) (Time: 2:54 p.m.) An agenda item from Assistant City Manager Neil Krutz presented by Human Resources Manager Mindy Falk recommending Council approve the MOU. City Council approved the fiscal year 2017 budget, which included the new needs position of Fire Plans Examinerl Inspector. This MOU provides the change to the International Association of Firefighters Local, No. 1265 contract, Appendix A to allow city staff to implement the budget as approved. In addition, the city has interpreted the contract to assign pay for daylight savings. The MOU memorializes an understanding of the current pay practice as the accepted interpretation of the contract which provides one .additional hour of pay when the time falls. back and no adjustment Regular City Council Meeting Minutes - Page 6 Monday, August 22, 2016 when the time springs forward. Funding was approved in the FY17budget; there is no impact to the general fund. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the Memorandum of Understanding with the International Association of Firefighters, Local No. 1265. Council Members Ratti, Lawson, Bybee~ Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.6 Consideration, discussion and possible approval of the Mayor's recommendation. of five, 2-year term appointments to the Arts and Culture Advisory Committee for the City of Sparks (from the following pool of applicants listed in alphabetical order: Christina Barr; Kim Ciesynski; Dennyse Daniels; Stephanie Farias; Eileen Gay; Angela Handler; Shari Havelka; Ken Heitzenrader; Jacqueline Lampson; Carlos Martinez; Melissa Melero-Moose; Hans Somey; Andrea Tavener and David Zybert.) (FOR POSSIBLE ACTION) (Time: 2:59 p.m.) An agenda item from Special Events Supervisor Francine Burge recommending Council confirm the Mayor's appointments to the Arts and Culture Advisory Committee as follows: • 2 members with performing arts backgrounds: Stephanie Farias and 1 vacancy • 2 members with visual arts backgrounds: Eileen Gay, Melissa Melero-Moose • 1 member with a humanaties background: Christina Barr In addition: • 1 non-voting member assigned by the Parks and Recreation Dire.ctor: Francine Burge Dennyse Daniels was selected for the performing arts background; however, was not able to accept the appointment so another recruitment will go forward to fill that position. City Manager Steve Driscoll said $150,000 in funds came from room tax and parks rental facilities. There is no impact to the general fund.' A motion was made by Council Member Lawson, seconded by Council Member Bybee, to confirm the Mayor's recommendations to the Arts and Culture Advisory Committee. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.7 Consideration and possible approval of a proposal to implement Paramedic level emergency medical service in the Sparks Fire Department. (FOR POSSIBLE ACTION) (Time: 3:03 p.m.) An agenda item from Fire Chief Tom Garrison and Fire Captain and. Training Coordinator Ed McDonald recommending Council approve the implemehtation of Paramedic level service in the Sparks Fire Department. Two plans were provided in the staff report. Plan A .is designed to transition the entire department to Paramedic level service within five years, with a pre-defined schedule of when additional districts would be staffed at the Paramedic level. Plan B is also designed to transition the entire department to Paramedic level service, but over a much longer period of time, and without a pre-determined schedule to staff additional districts, using attrition and the new-hire process to add Paramedic staffing to the department. Regular City Council Meeting Minutes - Page 7 Monday, August 22, 2016 Discussion included statistical analysis on the types of calls the fire department responds to, arrival times for fire and ambulance, urgency ranking of various medical calls, differences in levels of emergency meQical services, enhanced automatic aid agreement with Truckee Meadows Fire Protection District, standard of care, improved patient care, financial impact of paramedic services, risks if there is a financial downturn, limited flexibility of reducing the program after the relicensing by the state, creation of an expectation of service by the citizens, the delay of building an additional fire station, less risk of consolidation by showing regional participation, cost savings related to enhanced automatic aid, and minimal increased risk to the city for paramedic services. Chief Garrison estimated transition to a full paramedic department using attrition will take 7-10 years and TMFPD Chief Moore has agreed to move forward with an enhanced automatic aid agreement if the City of Sparks commited to provide paramedic services. Council Member ahd District Board of Health Vice Chair Julia Ratti introduced District Board .of Health Sparks representative John Novak, and Reno representative Michael Brown, and Washoe County Health District EMS Oversight employees Brittany Davis and Christina Conti. Ms. Ratti said the regional Tiburon system provides access to statistical data which allows Council to make an informed decision. Financial Services Director Jeff Cronk discussed financial growth trends and expectations and estimated this increased expense would be covered by future revenues but would limit other opportunities. There would be a $186,477.09 impact to the general fund which could be spread over multiple years. Former Fire Chief from North Lake Tahoe Protection District and paramedic Michael Brown spoke in support of the Sparks Fire Department providing. paramedic services during public comment. A motion was made by Council Member Ratti, seconded by Council Member Lawson, to approve implementation of Paramedic level emergency medical service in the Sparks Fire Department, follOWing the guidelines set forth in Plan B. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.8 Consideration and possible approval of the revised Washoe County School District Joint Use Agreement (AC-5279) with the City of Sparks (FOR POSSIBLE ACTION) (Time: 4:15 p.m.) An agenda item from Parks and Recreation Dire.ctor Tracy Domingues recommending Council approve the revised Washoe County School District Joint Use Agreement. The current Joint Use Agreement between the City of Sparks (COS) and the Washoe County School District (WCSD) was signed on October 23, 2000. After review of the existing agreement and the City of Reno's agreement with the W CSD that was updated in 2008, staff realized Reno's document .had many items that staff had accumulated on a "wish list" of potential revisions. The agreement was also in need of clarifications to minimize the misinterpretations that were occurring when it came to the W CSD utilizing COS developed facilities. The revised agreement was approved by the Parks and Recreation Commission on Wednesday, July 27, 2016. There is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Ratti, to approve the Washoe County School District Joint Use Agreement with the City of Sparks as presented by Regular City Council Meeting Minutes - Page 8 Monday, August 22, 2016 staff. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 9.9 First .Reading of Bill No. 2711 to rezone a site approximately 48,787 square feet (1.12 acres) in size from SF40 (Residential Single Family - 40,000 square foot minimum lot size) to SF6 (Residential Single Family - 6,000 square foot minimum lot size) located at 1980 Probasco Way, Sparks, NV. Applicant: Smith Intervivos Trust (PCN16024) (Time: 4:17 p.m.) City Clerk Teresa Gardner read the Bill by title. The Public Hearing will be held at the September 12,2016 City Council meeting. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 SECOND READING, discussion and possible adoption of Bill No. 2708, an ordinance amending Chapter 5 of the Sparks Municipal Code to provide for the Regional Technology Fee. (FOR POSSIBLE ACTION) (Time: 4:18 p.m.) An agenda item from Customer Service Manager Jessica Easler recommending Council adopt Bill No. 2708 amending Chapter 5 of the Sparks Municipal Code to provide for the assessment of the Regional Technology Fee for the Regional Business License and Permit Platform. On July 11, 2016 the Council adopted the business impact statement which was prepared in partnership with the City of Reno and Washoe County~ The implementation team met with trade associations and sent over 11,000 notices to business owners and customers. The technology fee will be assessed $4 on annual and $2 on quarterly business licenses at application and each license renewal upon implementation. The proposed regional technology fee is expected to raise $34,420 annually for the General Revenue Fund. This projected revenue is based on the number of business licenses issued and renewed in FYI5. The actual revenue collected may be more or less depending on the number of business licenses applications and renewals received. The public hearing was opened at 4:20; no comments were received. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to adopt Bill No. 2708 to amend Chapter 5 of Sparks Municipal Code to provide for the assessment of the Regional Technology Fee for the Regional Business License and Permit Platform. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 10.2 SECOND READING AND POSSIBLE ADOPTION of Bill· No. 2709 amending Title 5 of the Sparks Municipal Code relating to the City Attorney's authority to seek injunctive relief for the enforcement of Title 5. (FOR POSSIBLE ACTION) (Time: 4:20 p.m.) An agenda item from Assistant City Attorney Alyson McCormick recommending Council adopt Bill No. 2709 to amend Title 5 of the Sparks Municipal Code. This Ordinance will create another mechanism for enforcing Title 5 of the Sparks Municipal Code regarding Business Licenses, Taxes and Regulations by granting the City Attorney the authority to seek the equitable remedies of preliminary and permanent injunctions for violations of Title 5 without seeking the prior express permission of the City Council. Allowing the City Attorney to seek preliminary and/or permanent injunctions to prohibit further business operations in violation of Title 5 of the Sparks Municipal Code will provide an additional enforcement mechanism that, in some cases, may be more effective than existing mechanisms. Once a court issues a preliminary or permanent Regular City Council MeetingMinutes -Page.9 Monday, August 22, 2016 injunction, refusal to comply may subject the unlawful business operator to penalties for contempt of court in addition to existing civil and criminal penalties. Providing this additional enforcement mechanism will help to protect the city's interests in collecting revenue from business license fees and protecting those businesses. that are conducting business lawfully as well as the public from unregulated, unfair, and unsafe business operators. Ms. McCormick said this ordinance would reduce the burden of showing irreparable harm. Allowing the Attorney's office to initiate without Council approval would eliminate changes by the business to try to avoid consequences .and would expedite enforcement. Discussion was held regarding the interaction with code enforcement and City Attorney Adams requested the City Attorney's office be included in all business license violation enforcement to protect the city and employees. The process is handled by the business license office and the attorney's office, and code enforcement assists in the gathering of evidence and information. There is no impact to the general fund. The public hearing was opened at 4:30; no comments were received. A motion was made by Council Member Lawson, seconded by Council Member Bybee, to adopt Bill No. 2709 amending Title 5 of the SMC allowing the City Attorney to seek injunctive relief from violations of Title 5 of the Sparks Municipal Code. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 10.3 SECOND READING AND POSSIBLE ADOPTION of Bill No. 2710 amending Title 2 of the Sparks Municipal Code relating to the City Attorney's authority to seek injunctive relief for the enforcement of Title 5 without the prior express permission of the City Council. (FOR POSSIBLE ACTION) (Time: 4:31 p.m.) An agenda item from Assistant City Attorney Alyson McCormick recommending Council adopt Bill No. 2710 amending Title 2 of the Sparks Municipal Code. This Ordinance will create another mechanism for enforcing Title 5 of the Sparks Municipal Code regarding Business Licenses, Taxes and Regulations by granting the. City Attorney the authority to seek the equitable remedies ofpre lim inary and permanent injunctions for violations of Title. 5 without seeking the prior express permission of the City Council. There is no impact to the general fund. The public hearing was opened at 4:32; no comments were received. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to adopt Bill No. 2710 amending Title 2 of the Sparks Municipal Code allowing the City Attorney to seek injunctive relief for violations of Title 5 of the Sparks Municipal Code without seeking prior express permission from the City Council. Council Members Ratti, Lawson, Bybee, Schmitt, YES. Smith, ABSENT. Passed unanimously with those present. 11. Planning and Zoning Public Hearings and Action Items 11.1 None 12. Comments 12.1 Comments from the Public (Time: 4:33 p.m.) - None 12.2 Comments from City Council and City Manager (Time: 4:33 p.m.) City Manager Steve Driscoll announced available committee appointments: Regular City Council Meeting Minutes - Page 10 Monday, August 22, 2016 • Enterprise Fund Advisory Committee-l member of the construction industry to a 4-year term, applications accepted until close of business on August 26, 2016. • Sparks Planning Commission, - 1 member to serve the remainder of a term to expire 12/31118, applications accepted until close of business on September 6, 2016. • Arts and Culture Advisory Committee - 1 member with a performing arts. background and arts advocacy experience for a 2-year term, applications accepted until close of business on September 30, 2016. 13. Adjournment Council was adjourned at 4:35 p.m. GENO R. MARTINI, Mayor ATTEST: »> MAYOR 9/26/2016 Geno Martini AI 6.1 CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward /II Chailene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, September 12, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Pro Tern Ron Smith at 2:00p.m. 2. Roll Call (Time: 2:00 p.m.) Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, Assistant City Attorney Shirle Eiting and City Clerk Teresa Gardner, PRESENT. ABSENT: Mayor Geno Martini. 3~ Opening Ceremonies 3.1 Invocation Speaker (Time: 2:00 p.m.) The invocation was provided by Pastor Omar Palmer Sparks Seventh Day Adventist Church. 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Fire Chief Tom Garrison. 4. Public Comment (Time: 2:02 p.m.) An anonymous speaker concerned with retaliation to survivors of domestic violence. She spoke about the passing of NRS 41.0338 which makes destruction of evidence regarding victims of child abuse illegal. She is requesting that an agenda item is created that discusses the destruction of court case documents by the Municipal Court. 5. Agenda (Time: 2:05 p,m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Lawson, seconded by Council Member Ratti, to approve the agenda as amended by Mayor Pro Tern Smith to hear item 7.2 before item 7.1. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously, Regular City Council Meeting Minutes - Page 2 Monday, September 12, 2016 6. Minutes (Time: 2:06 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting on August 22, 2016. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve the minutes of the regular Sparks City Council meeting on August 22, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest. (Time: 2:07 p.m.) 7.1 Swearing-In and Badge Pinning Ceremony for new Fire Chief Christopher Maples (Time: 2:09 p.m.) Mayor Pro Tern Ron Smith issued the oath of office to the new Sparks Fire Chief Christopher Maples. Chief Maples began his career with the Sparks Fire Department in November, 1995. He was promoted to Operator in December of 2001, Captain in January of 2007, Battalion Chief in October of 2011 and Division Chief in August of 2013. As Division Chief was responsible for training and administration of the Fire Department. Chief Maples has an Associate.' s is over Degree in Fire Science and a Bachelor's Degree in Natural Resource Management. Chief Maples served in the Navy from 1976-1980 and the Nevada Air National Guard from 1980-1984. Chief Maples will be the 12th Fire Chief for the City of Sparks. Eight former Fire Chiefs repre.senting 65 yeats of experience attended his swearing in and badge pinning ceremony. His badge was pinned by his son Brian. 7.2 Proclamation: "Constitution Week" (Time: 2:07 p.m.) Mayor Martini proclaimed the week of September 17 through 23, 2016 as Constitution Week. The Proclamation was read by Council Member Lawson and presented to Lynda Siminske who is a member of the Daughters of the American Revolution. 7.3 Presentation: EDAWN, Sparks Council Update (Time: 2:35 p.m.) President and CEO of Economic Development Authority of Western Nevada (EDAWN) Mike Kazmierski presented an update Oil the region's economic development activity including prospect visits, pending announcements, attraction campaign, the EPIC (economic planning indicators committee) report and challenges. The presentation was heard after item 9.4. Council Members Ratti and Lawson discussed the challenges local government faces with the current property tax structure. Council Member Ratti stressed the importance of workforce development, that putting programs in place is only a part of the solution; community outreach needs to occur as well. 8. Consent Items. (FOR POSSIBLE ACTION) (Time: 2:22 p.m.) A motion Was made by Council Member Lawson, seconded by Council Member Bybee, to approve the consent items 8.1 and 8.2. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period August 4, 2016 through August 24, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented iIi the staff report. Regular City Council Meeting Minutes- Page 3 Monday, September 12, 2016 8.2 Consideration and possible approval of a contract (AC-5289) for the Fire Station #1 and Police Department Parking Lot Rehab Project to Intermountain Slurry Seal, in the amount of $52,662.40. (FOR POSSIBLE ACTION) An agenda item from Capital Projects Manager Brian Cason recommending Council approve the contract. This project will address the deteriorating parking areas at both Fire Station #1 and the Police Department which will ultimately provide much needed maintenance that will greatly extend the life of the parking lots. Funding is from two capital projects funds; there is no impact to the general fund. 9. General Business 9.1 Consideration of and possible approval of the Mayor's recommendation of the appointment of Dian VanderWell to the Truckee Meadows Regional Planning Commission from the following potential appointees: George Cammarota, James Fewins, Frank Petersen and Dian VanderWell. (FOR POSSIBLE ACTION) (Time: 2:22 p.m.) An agenda item from City Manager Steve Driscoll recommending Council confirm the Mayor's recommendation of the appointment of Dian VanderWell to the Regional 'Planning Commission. There is no impactto the general fund. A motion was made by Council Member Schmitt, seconded, by Council Member Lawson, to confirm the Mayor's recommendation to appoint Dian VanderWell to the Tr:uckee Meadows Regional Planning Commission to a term which expires on June 30, 2018. Council Members Ratti; Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.2 Consideration and possible award of a professional services contract (AC- 5291) to Cha:rles Abbott Associates, INC. for ,Building Permit Plan Review Services, in an amount not to exceed $250,000. (FOR POSSIBLE ACTION) (Time: 2:23 p.m.) An agenda item from Community Services Director John Martini recommending Council award the contract. The Building and Safety Division of the Community Services Department has experienced a steady increase in the number of applications for building permits. In an effort to provide timely building permit services to the development community, the use of outside plan checking services are needed to augment those provided by existing staff. The Building and Safety Division requested statements of qualification,s (SOQ) from several firms that provide professional plan checking services and selected Charles Abbott Associates INC as a qualified professional services firm. Funding is from the development services fund; there is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Ratti, to approve a new contract to continue the professional services with Charles Abbott. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.3 Consideration and possible approval of amendment to nineteen (19) Regional Road Impact Fee Capital Contribution Front Ending A,greements (CCFEA) for the extension of credit expiration dates. (FOR POSSIBLE ACTION) (Time: 2:26 p.m.) Regular City Council Meeting Minutes - Page 4 Monday, September 12, 2016 An agenda item from Community Services Director and Sparks RRIF Administrator John Martini recommending Council approve the amendment to nineteen (19) Regional Road Impact Fee Capital Contribution Front Ending Agreements as submitted by staff. On May 9th, 2016, the Sparks City Council approved Amendment No.J of the 5th Edition of the Regional Road Impact Fee General Administrative Manual (GAM) which allowed for the extension of the expiration date of existing Capital Contribution Front Ending Agreement (CCFEA) Credits by ten (10) years beyond current expiration dates. Per the terms of Amendment No.1 of the 5th edition GAM, the RTC provided legal notice to holders of CCFEA Credits and provided an offer to extend the terms of the credit expiration by 10 years. Nineteen (19) CCFEA Credit holders within the City of Sparks requested extension and signed CCFEA amendment agreements. There is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the amendment to nineteen (19) Regional Road Impact Fee Capital Contribution Front Ending Agreements (CCFEA) for the extension of credit expiration dates as submitted by staff. CoUilcil Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.4 Consideration and possible approval of a Contract (AC-5290) for Storage of Non-Project Water among the United States of America Bureau of Reclamation, Washoe County Water Conservation District, the CIty of Reno, City of Sparks and County of Washoe. (FOR POSSIBLE ACTION) (Time: 2:32 p.m.) An agenda item from Utility Manager Andy Hummel recommending approval of the contract. This contract enables the entities to store and manage their water, originating from the implementation of the Water Quality Settlement Agreement (WQSA) and Section LEA of the Truckee River Operating Agreement (TROA) in the upstream reservoirs in accordance with the goals,· objectives, requirements and regulations governing TROA and WQSA. When implemented, TROA will allow for a congressionally authorized interstate allocation of water between Nevada and California and change the operations of the Truckee River system to accommodate multiple beneficial uses for drought supply, improve spawning flows· for endangered and threatened fish species, improve water quality and California water use and storage. In addition, operations will enhance riparian habitat, re-establish river canopy, enhance reservoir releases, improve recreational pools in. the reservoirs, and improve emergency draw down procedures for Lake Tahoe. There is no impact to the general fund. A motion was made by COUilcil Member Lawson, seconded by Council Member Ratti, to approve the contract for storage of non-project water among the United States of America Bureau of Reclamation, Washoe CoUilty Water Conservation District, the City of Reno, City of Sparks and County of Washoe. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 10. Public Hearing and Action Items Unrelated to Planning and Zonillg 10.1 Public Hearing, consideration and possible approval of a request from Gurr Family Trust to the City of Sparks for the abandonment of an alleyway situated to the north of Glendale Avenue, south of Shaber Avenue, east of Rock Boulevard and west of South 16th Street. (FOR POSSIBLE ACTION) (Time: 2:58 p.m.) Regular City Council Meeting Minutes - Page 5 Monday, September 12, 2016 An agenda item from City Engineer Jon Ericson recommending Council approve the request from the Gurr Family Trust for the alleyway abandonment (AB-140). Gurr Family Trust is the owner of property on either side of the alleyway. Gurr Family Trust is in the ptocess of developing the existing site and has requested that the Sparks City Council consider the abandonment of an alleyway situated to the north of Glendale Avenue, south of Shaber Avenue, east of Rock Boulevard and west of South 16th Street. Gurr Family Trust intends to develop the site with a proposed fueling station. There is no impact to the general fund. Public hearing was opened at 3 :00; no comments were received. A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the request from Gurr Family Trust to the City of Sparks for the abandonment of an alleyway as outlined by staff. Council Members, Lawson, Smith, Bybee, Schmitt, YES. Council Member Ratti, ABSENT. Passed unanimously with those present. 10.2 Public Hearing, consideration and possible approval of a request from the City of Sparks Redevelopment Agency to the City of Sparks for the abandonment of the northerly portion of the H/C alleyway situated west of Victorian Plaza Circle and public right-of-way located at the southwest corner of Victorian Plaza Circle and Avenue of the Oaks. (FOR POSSIBLE ACTION) (Time: 1:01 p.m.) An agenda item from City Engineer Jon Ericson recommending Council approve the request from the City of Sparks Redevelopment Agency for the alleyway and right-of-way abandonment (AB-141). The City of Sparks Redevelopment Agency is the owner of property adjacent to the BIC alleyway and right-of-way along Victorian Plaza Circle and Avenue of the Oaks. The City of Sparks Redevelopment Agency is in the process of assembling a parcel for development and has requested that the Sparks City Council consider the abandonment of the northerly portion of the BIC alleyway situated west of Victorian Plaza Circle and public right-of-way located at the southwest comer of Victorian Plaza Circle and Avenue of the Oaks. City of Sparks Redevelopment Agency intends to sell the assembled property to SWD-Quarry Bridges, LLC for the development ofthe Bridges project. There is no impact to the general fund. Mr. Ericson read an email from Louis S Test of Hoffman & Test, into the record. Email read: Jon: This is to confirm our earlier conversation that Kenneth C Cummings Inc. does not object to the proposed abandonment on a portion of Avenue of Oaks provided any proposed traffic flow adjustments will not .negatively affect any deliveries to our building located at 1144 Victorian Avenue (Dotty's). Would you please see that this email is made a part of the public hearing record. Thank you. Sincerely, Louis S Test, Hoffman & Test, 429 West Plumb Lane, Reno, NV 89509. Public hearing was opened at 3 :03; no comments Were received. A motion was made by Council Member Bybee, seconded by Council Member Ratti, to approve the request from the City of Sparks Redevelopment Agency to the City of Sparks for the abandonment of a portion of alleyway and right-of-way as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, NO. Motion carries 4-1. Regular City Council Meeting Minutes - Page 6 Monday, September 12,2016 10.3 Public Hearing, Consideration and possible approval of Bill No.2712, creating an ordinance authorizing the issuance by the City of Sparks, Nevada ofits General Obligation (Limited Tax) Sewer Refunding Bond (additionally secured by pledged .revenues), Series 2016B, in the principal amount of $27,099,690.98 and providing other matters relating thereto. (FOR POSSIBLE ACTION) (Time: 3:0.5 p.m.) An agenda item from Financial Services Director Jeff Cronk recommending Council approve Bill No. 2712, creating an ordinance to authorize the issuance ofthe sewer refunding bond, series 20. 16B. Over the years, the City has issued sewer bonds for a variety of sewer utility purposes that were purchased by the. Nevada State Revolving Fund (SRF), portions of which remain outstanding. Specifically, bond issuances 20.0.0., 20.0.1,20.0.2,20.0.3,20.0.5, 20.0.5B, 20.0.6, and 20.0.9 have a combined amount of principal currently outstanding which total $27,0.99,969.98. In accordance with current SRF bond provisions and requirements, the Nevada State Treasurer has consented to allow the City of Sparks to refinance all of the City's outstanding bonds that are currently held by the Nevada SRF, by issuing a single refunding bond (Series 20.16B) with a par amount of $27,0.99,969.98 that will also be purchased by the Nevada SRF, but at currently lower interest rates compared to those of previous contracts. Estimated debt service present value savings of approximately $2.o.M over the remaining life of the outstanding debt to the general fund. Public hearing was opened at 3:0.9; no comments were received. A motion was made by Council Member Ratti, seconded by Council Member Bybee, to approve Bill No. 2712, creating an Ordinance to provide for the issuance of Sewer Refunding Bond Series 20.16B with a principal amount of $27,0.99,690..98. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11. Planning and Zoning Public Hearings and Action Items 11.1 Public Hearing; Consideration and possible action on Bill 2711 to rezone a site approximately 48,787 square feet (1.12 acres) in size from SF40 (Residential Single Family - 40,000 square foot minimum lot size) to SF6 (Residential Single Family - 6,000 square foot minimum lot size) located at 1980 Probasco Way, Sparks, NV. Applicant: Smith Intervivos Trust (PCN16024) (FOR POSSIBLE ACTION) (Time: .3:10. p.m.) An agenda item from Senior Planner Ian Crittenden recommending Council approve the rezone request. The site is currently used as a single family home that was, according to the Washoe County Assessor's records, built in 1959. The site is not located in a recorded subdivision. The 48,787 square foot site has been utilized as a single family home since it was constructed in 1959. The site is surrounded by single family lots ranging in size from 60.11 to 14,0.70 square feet that are zoned SF6 and SF9.. The Master Plan Land Use designation for the site is LDR (Low Density Residential) which allows densities ranging from 3 to 7 units per acre. RezonIng the site to SF6 would bring the land use designation into conformance with the Master Plan. The adjacent properties are zoned either SF6 or SF9 (Residential Single Family - 9,0.0.0. sqUare foot minimum lot size) and also have a Master Plan Land Use designation ofLDR. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 7 Monday, September 12, 2016 Public hearing was opened at 3:15; no comments were received. A motion was made by Council Member Lawson, seconded by Council Member Bybee, to adopt Bill No. 2711 and. approve the. rezoning request associated with PCN16024 to rezone a site approximately 48,787 square feet (1.12 acres) from SF40to SF6, based on the findings ZI through Z3. Council Members Ratti, Lawson, Smith,Bybee, Schmitt, YES. Passed unanimously. 11.2 PCN16017- Consideration of and possible action on a request for tentative and final approvals of an amendment to the Development Standards Handbook for the Pioneer Meadows Planned Development to revise the parking standards in the Multi-Family (MF15, MF15A) designations, and other matters related thereto, on a site approximately 640.53 acres in size in the PD (Planned Development) zoning district generally located northeast of the intersection of Vista Boulevard and Wingfield Hills Road, Sparks, NV. Applicant: DBJ Holdings, LLC and BB Investments, LLC (FOR POSSIBLE ACTION) (Time: 3:16 p.m.) An agenda item from Senior Planner Ian Crittenden recommending Council approve the amendment to the handbook. On October 12, 2000, the City Council adopted the final Design Standards Handbook for Pioneer Meadows. This is the third request to amend the Handbook and would amend the parking standards in the Multi-Family designations. The City'S zoning code (SMC 20.04.009) requires one parking space per multi-family unit. The proposed parking standards will require more parking spaces than is required by the zoning code. The requested amendment would require a minimum of one parking space per studio or one-bedroom units and two spaces per two or more-bedroom units. The applicant believes this is closer to the actual parking demand that the apartments in this development will generate. Council expressed concern over the possibility of on. street parking and its impact on the surrounding neighborhoods. Council Member Schmitt stated that because this project is several miles from public transportation, the parking requirements will be higher and if the number of parking spaces. is reduced there will be no solution other than parking on the street. Chris Baker, a representative of the Pioneer Meadows Master Developer, stated the original developer erred in their calculations of parking needs originally; he said the original parking calculations were too high. Council Member Schmitt stated that this issue should have. come to the Council earlier when the discussions first started. There is no impact to the general fund. Public hearing was opened at 3:49; no comments were received. Council Member Schmitt said he would abstain from voting on this item because he received contradictory information from the developer. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve a request for tentative and final approval of an amendment to the Pioneer Meadows Planned Development Handbook associated with PCN16017, adopting Findings PDa through PDg and the facts supporting those Findings as set forth in the staff report. Because the request includes final approval City Council will not require a bond at this time as stated in NRS 278A.490. Council Members Ratti, Lawson, Smith, Bybee, YES. Council Member Schmitt, ABSTAIN. Motion carried 4-0. Regular City Council Meeting Minutes - Page 8 Monday, September 12, 2016 12. Comments 12.1 Comments from the Public (Time: 3:50 p.m.) - None. 12.2 Comments from City Council and City Manager (Time: 3:50 p.m.) City Manager Driscoll announced an opening in the Arts and Culture Advisory Committee for one member with performing arts backgroqnd and arts advocacy experience. The appointment is for a two-year term. Persons interested in serving on this committee should complete a Community Service Application available from the City Clerk's office or on the city's website at www.cityofsparks.us under City Services, Volunteering Get Involved, and City of Sparks Volunteer Application. Applications will be accepted until the close of business on Friday, September 30, 2016. Mayor Pro Tern Smith announced that there will be a Veterans Memorial fundraiseron September 22,2016 at the Silver Legacy. 13. Adjournment Council was.adjoumed at 3:51 p.m. GENO R. MARTINI, Mayor ATTEST: resa Gardner, CIty Clerk »> AI 6.1 10/10/16 MAYOR Geno Martini CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITY MANAGER Stephen Driscoll SPARKS CITY COUNCIL WORKSHOP 8:30 A.M., Monday, September 19, 2016 Sparks City Hall, Lower Level, 431 Prater Way, Sparks, Nevada 1. Call to Order (Time: 8:30 a.m.) The workshop of the Sparks City Council was called to order by Mayor Geno Martini at 8:30 a.m. 2. Roll Call (Time: 8:30 a.m.) Mayor Geno Martini (left at 10:50 a.m.), Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, Chief Assistant City Attorney Shirle Eiting and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Pledge of Allegiance (Time: 8:30 a.m.) The Pledge of Allegiance was led by Police Chief Brian Allen. 4. Public Comment (Time: 8:31 a.m.) - None 5. Agenda (Time: 8:31 a.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 6. Presentation and discussion on the Comprehensive Plan proposed by the Planning Commission. (Time: 8:31 a.m.) An agenda item from Development Services Manager Karen Melby reviewing the Comprehensive Plan approved by the Planning Commission on August 18, 2016. The plan will be before the Regional Planning Commission on September 28,2016 and before the Sparks City Council mid October. City Council Workshop Minutes - Page 2 Monday, September 19, 2016 The five challenges identified by the plan include growing while staying a small town; getting around; vibrant downtown; sustaining the city's fiscal health while maintaining city services and facilities/amenities; and meeting needs of the community. Ms. Melby said the survey implied citizens want the city to save money and have a better bottom line and also improve current city services and provide additional services. Ms. Melby presented information on managing growth, connectivity, community facilities and services, community character, housing, resiliency and sustainability and economic vitality. Ms. Melby said the West Pyramid Area plan has been incorporated into the Comprehensive Plan, the Transit Oriented Development (TOD) designation is changing to Multi Use Designation (MUD) and is now incorporated on the land use map, and the Northern Sparks Sphere ofInfluence (NSSOI) is no longer necessary. An implementation plan is included in the comprehensive plan addressing 121 goals and policies and identifying the responsible department or agency and the resources required to implement. Council Member Smith asked about the future of the Sparks theatre and Assistant Community Services Director Armando Ornelas said current operations will cease on September 30 and potential options are being discussed. Discussion was held regarding a potential north/south 4th Street bike path connection, a policy guiding sewer capacity, potential of police satellite offices, special events, affordable housing, availability of services for seniors, and community parks. Council Member Schmitt requested detailed discussions be held prior to establishing any policy on requirements associated with sewer capacity. Council Member Bybee asked about the possibility of future police satellite offices and Police Chief Allen said they would be beneficial and hopes to have resources available in the future. Affordable housing options, including senior housing, was discussed. Council Member Ratti commented on the importance of having senior services available. Council Member Schmitt requested details for additional special events be shared with TourMark to determine if there is any funding available. Assistant Community Services Director Armando Ornelas said he would work with the City Manager's office to do so. Utilization of the Sparks Marina, Golden Eagle Regional Park and the Oddie corridor for future special events was discussed. City Manager Steve Driscoll said additional funds, including any federal funding, would be considered in the next fiscal year's Capital Improvements Plan for additional sports fields and facilities for special events. Council Member Lawson said the Reno Sparks Convention Visitors Authority has doubled their budget to $600,000 for special events and Sparks should work with them for possible funding. Council Member Smith suggested Wild Creek Golf Course be considered as an option for additional sports fields. The move towards larger community parks such as Pah Rah park rather than smaller neighborhood parks was discussed. 7. Presentation and discussion regarding the homeless camp outreach and river cleanup. (Time: 9:42 a.m.) Patrol Division Lieutenant Greta Woyciehowsky and Public Works Manager Ron Korman presented an update on the three outreach events and the status of the river clean-up. The outreach is a partnership between regional law enforcement agencies and community partners such as Hopes, Veterans Assistance, Project Restart, Catholic Charities and MOST. Individuals either accepted assistance immediately, declined assistance or agreed to meet with an agency at a later City Council Workshop Minutes - Page 3 Monday, September 19, 2016 date. Some refuse to go to a shelter because they cannot take their possessions, their pets or they are couples and cannot go together. Most contacts were with people with mental disorders, addictions, or homeless with pets. Needles, makeshift latrines, illegal fire pits, abandoned property and trash were found. Public works cleaned up a significant amount of debris from abandoned sites and are working with the health district on proper handling of waste. Public works also cleared overgrown vegetation to provide a safer environment and better view of the river. Current outreach practice of offering services will continue. Additional officer and property owner training will be provided, and additional regional partnerships will be formed. City Manager Driscoll will invite Nevada Department of Transportation to participate. Nevada Department of Wildlife has provided input but are not participating in the clean-up. Citations will be issued as required. If property is removed, it is required to be stored for 90 days and can be returned by identification by name or GPS. Council Member Bybee asked about services available for homeless people who have pets and Council Member Ratti said a recently opened shelter for those victim of domestic violence has a provision for pets. Mr. Driscoll said the city will need to use on-going resources on this issue. Police Chief Allen said after this initial effort he would expect the future situation to be more manageable. Council Member Ratti said the region needs to stay engaged to remedy the need for transitional housing. Break from 10:28 a.m. - 10:33 a.m. 8. Presentation, discussion and possible acceptance ofthe Strategic Plan, Environmental Scan and the Annual Report. (FOR POSSIBLE ACTION) (Time: 10:33 a.m.) City Manager Driscoll discussed the status of the Acella project and associated challenges. Council Member Schmitt asked if there was anything the Council could do to assist with progress of the program. Mr. Driscoll said the other entities experienced a lack of resource dedication and the City of Sparks is prepared to move forward with the program whether the other entities are ready or not and plans to do so by the end of the year. Council Member Ratti said there are many stakeholders anxious for implementation of this project. Council Member Lawson mentioned an award to Washoe County for an Acella project and City Manager Driscoll said it was for a different program. City Manager Driscoll invited department head staff to discuss accomplishments as follows: Assistant City Manager Neil Krutz discussed local and state purchasing, single stream recycling, passports, potential sewer lien technology, electronic time keeping, recruitments and the wellness program on behalf of Administrative Services. Chief Assistant City Attorney Shirle Eiting discussed the victim advocate, settlements and dismissals in the civil division, driving under the influence cases (dui' s), domestic battery cases, the domestic assault response team (DART) and court communication in the criminal division. Public Works Manager Ron Korman discussed additional personnel for inspecting and maintaining park structures, and the rebuild and improvements made to PahRah park after the 2015 flood. Assistant Community Services Director Armando Ornelas discussed the updated zoning code, the master plan, the comprehensive plan and Victorian Square development. Community Services Director John Martini discussed building permits, new construction, capital improvement projects and the North Truckee drain. Treatment Plant Manager Michael Drinkwater discussed nitrogen City Council Workshop Minutes - Page 4 Monday, September 19, 2016 management, UNR partnerships, sewer plant capacity, capital improvement projects and effluent water usage. Finance Services Director Jeff Cronk discussed the bond rating associated with the North Truckee drain project, electronic pay stubs and the GFOA award presented to accounting for the 35th consecutive year. Mr. Cronk also discussed information technology accomplishments with wifi in city hall, increased storage and cyber security. Fire Chief Chris Maples discussed the increase in calls, recent arson fires, out of area assignments and the new paramedic program. Parks and Recreation Director Tracy Domingues discussed the success ofthe front line temporary recreation employees. Recreation Supervisor Andre' Stigall discussed recreation's on-line systems and before/after school and summer programs. Parks Development Coordinator Chris Cobb discussed the completion of the new restroom facilities at Rock Park and plans for Pah Rah park restrooms. Police Chief Brian Allen discussed community involvement, the Sparks' citizen academy, crime free housing areas, recruitment, media contact, succession planning, and the explorer and volunteer programs. City Manager Driscoll said the environmental scan is an update of statistical information. Information is related to finance, population, personnel, public safety, new construction, roads, sewer, and parks and recreation. Mr. Driscoll also reviewed the Strategic Plan noting the plan has been reduced to four (4) goals as follows: public safety, infrastructure and technology, economic development and citizen engagement. The previous goals related to employees and finance are considered as operational and were removed from the plan. Public safety includes community safety, prevention, resources and flood management. Infrastructure and Technology includes long-term planning, water quality, technology, asset management and parks protection. Economic development includes regional collaboration, special events, public venues and commercial and industrial development. Citizen engagement includes citizen participation, customer service and citizen engagement. Discussion was held regarding communication with the public of the city's financial stability if it is not in the strategic plan and the concern with safety of smaller events held in the city. 9. Comments 9.1 Comments from the Public (Time: 12:04 p.m.) - None 9.2 Comments from City Council and City Manager (Time: 12:04 p.m.) Mayor Pro Tem Ron Smith said the Mayor's Cup golf tournament will be held October 21 and the Veterans Memorial dinner will be held September 22. City Council Workshop Minutes - Page 5 Monday, September 19, 2016 10. Adjournment (Time: 12:04 p.m.) Council was adjourned at 12:04 p.m. GENO R. MARTINI, Mayor ATTEST: ~\:) 'I~~ Teresa Gardner, City Clerk »> AI 6.1 10/10/16 MAYOR Gena Martini CITY COUNCIL Julia Ratti, Ward I Ed Lawson, Ward /I Ron Smith, Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY Chet Adams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, September 26,2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m. 2. Roll Call (Time: 2:01 p.m.) Mayor Geno Martini, Council Members Julia Ratti, Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, Acting City Manager Jeff Cronk, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by Pastor Barb West Sparks Nazarene Church 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by City Attorney Chet Adams. 4. Public Comment (Time: 2:03 p.m.) An anonymous speaker concerned with retaliation to survivors of domestic violence. She spoke of the destruction of evidence regarding victims of child abuse and legal options. City Attorney said the conviction rate for crimes of domestic violence in Sparks is higher than the national average. Mindy Elliott spoke on behalf of the Nevada Humane Society regarding a request by the City of Sparks for documentation regarding feral cat colonies and submitted the letter for the record. Ms. Elliott believed resolution was obtained with the City Council approval of an ordinance on October 12,2015. City Attorney Adams said he will submit public records requests any time he believes it is in the best interest of the community. Council Member Schmitt believes it is good practice for government to request information rather than be isolated. Regular City Council Meeting Minutes - Page 2 Monday, September 26, 2016 5. Agenda (Time: 2:12 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to approve the agenda as submitted. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 6. Minutes (Time: 2:12 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of September 12, 2016 A motion was made by Council Member Ratti, seconded by Council Member Schmitt, to approve the minutes of the regular Sparks City Council meeting of September 12, 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:13 p.m.) 7.1 Presentation by the Director of the Nevada League of Cities & Municipalities on the League's adopted bill draft request for the 79th Session of the Nevada Legislature (Time: 2:13 p.m.) Director of the Nevada League of Cities & Municipalities (NLC&M) Wes Henderson gave a presentation on the 2017 Legislative Session Bill Draft Requests approved for submittal by the (NLC&M). The proposed Bill Draft Requests are seeking changes regarding local governments authority to deal with vacant and abandoned buildings, delinquent utility bills, fuel tax distribution, and affordable housing programs. Mr. Henderson also mentioned the upcoming Nevada League of Cities annual conference that will be held in Sparks October 12 - 14, 2016. 7.2 Proclamation: Fire Prevention Week (Time: 2:22 p.m.) Mayor Martini proclaimed the week of October 9-15, 2016 as Fire Prevention Week and urged the citizens of the City of Sparks to replace all smoke alarms older than ten years. The proclamation was presented to Assistant Fire Marshall Chris McCubbins. Mr. McCubbins also spoke of the upcoming pancake breakfast to provide education of fire prevention and fire history. to be held October 8, 2016. 7.3 Proclamation: Fallen Firefighter Memorial (Time: 2:27 p.m.) Mayor Martini proclaimed October 9, 2016 a day of recognition of the patriotic service and dedicated efforts of our fire and emergency services personnel, those that have made the ultimate sacrifice in service and their survivors by lowering American flags to half-staff. The proclamation was presented to Fire Chief Chris Maples. 7.4 Unveiling of new Marina event for 2017 (Time: 2:33 p.m.) Special Events Supervisor Francine Burge and Immunize Nevada's Executive Director Heidi Parker gave a presentation on the Northern Nevada dragon boat festival at the Sparks Marina. The festival is a new event to be one day in 2017 benefitting Immunize Nevada. The vendor will Regular City Council Meeting Minutes - Page 3 Monday, September 26, 2016 provide the boats and the local sponsor will provide the support. The event will request funds from TourMark for next year and Council Member Lawson suggested they also request funds from the RSCV A. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:43 p.m.) A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve consent items 8.1 and 8.2. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period August 25, 2016 through September 7, 2016 (FOR POSSIBLE ACTION). An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible approval of an application for a Gaming license for Mecca Lounge, located at 880 Holman Way, Suite #880, Sparks, NV 89434 submitted by Mr. Jeremy John Cronick (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve Mr. Cronick's application for a Gaming license for the Mecca Lounge, located at 880 Holman Way, Suite #880, Sparks, NV contingent upon the location being inspected and approved by every city, county, district, and state agency having jurisdiction over the matter and upon fingerprints being returned from the FBI that do not reflect any disqualifying arrests/convictions. There is an estimated increase of $300 per quarter to the general fund. 9. General Business 9.1 Presentation, discussion and possible approval on the 2017-2022 Strategic Plan. (FOR POSSIBLE ACTION) (Time: 2:44 p.m.) An agenda item from City Manager Steve Driscoll, and presented by Senior Administrative Analyst Kathy Clewett, recommending Council approve the 2017-2022 Strategic Plan. The City Manager presented the 2017-2022 Strategic Plan at a previous Council Workshop on September 19, 2016. The Strategic Plan is analyzed by senior city staff in May of the current year. The senior staff workshop is charged with proposing new ideas and solutions to the 5-year Strategic Plan. This process allows the senior staff to affirm the city is following the vision and mission statements as directed by the City Council while keeping abreast of current events within the city, the County and the State of Nevada. The Strategic Plan is a dynamic document that is the road map for how staff, through the City Manager, implements the vision and mission of the Council. The plan includes 4 goals and 2 strategies. The goals are public safety, infrastructure and technology, economic development and citizen engagement/empowerment; the 2 organizational wide strategies are fiscal stability and employee relations. There is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the 2017-2022 Strategic Plan as presented by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.2 Consideration, discussion and possible approval of the One Truckee River Management Plan. (FOR POSSIBLE ACTION) (Time: 2:45 p.m.) Regular City Council Meeting Minutes - Page 4 Monday, September 26, 2016 An agenda item from City Manager Steve Driscoll recommending City Council adopt the One Truckee River Management Plan. Sr. Administrative Analyst Kathy Clewett introduced Angela Fuss of CF A who presented the plan. Ms. Fuss introduced team members in the audience: Christi Cakiroglu, KTMB Executive Director; Alicia Reban, NV Land Trust Executive Director; Lynda Nelson, NV Land Trust; Alex Hoeft, One Truckee River; and Jeff Brunings, OnStrategy. The One Truckee River Management Plan is a new collaboration of public and private partners working together for a sustainable, clean, and thriving Truckee River. The management plan seeks not to create a new regulating agency, but to weave existing efforts together in a way that better reflects the inter-connectedness of the entire river system. The management plan is One Truckee River's first step toward making the shared vision of a sustainable, clean and thriving Truckee River a reality. The management plan considers and recommends both short term and long term management objectives that are coordinated across jurisdictional boundaries for a "One Truckee River" approach. The One Truckee River organization is not asking for funding from the City. The organization is looking forward to continuing the collaboration with the City of Sparks. There is no impact to the general fund. Discussion included the good work done by the group to address beautification of the river, help to the homeless and environmental issues. Council stressed the importance of including flood control in the river plan. Public comment cards were submitted by 96 people III support of the One Truckee River Management Plan. A motion was made by Council Member Schmitt, seconded by Council Member Smith, to adopt the One Truckee River Management Plan as presented by the Nevada Land Trust and Keep Truckee Meadows Beautiful. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.3 Consideration and approval of Resolution No. 3302 authorizing the execution of a Waiver and Consent Agreement in connection with the issuance of the Redevelopment Agency of the City of Sparks, Nevada, Tax Increment Refunding Bonds (Redevelopment Area No.2), Series 2016 by the Redevelopment Agency of the City of Sparks, Nevada. (FOR POSSIBLE ACTION) (Time: 3:09 p.m.) An agenda item from Financial Services Director Jeff Cronk recommending Council approve the resolution authorizing the execution of the Waiver and Consent Agreement. The Sparks Redevelopment Agency is pursuing refunding the 2008 tax increment revenue bonds. To do so requires approval of a Waiver and Consent Agreement between the City of Sparks, the Redevelopment Agency of the City of Sparks, and Sparks Legends Development, Inc. (RED Development) as it relates to provisions within the City of Sparks Disposition, Development and Financing Agreement (DDF A), Legends at the Sparks Marina Project. The Resolution will authorize the execution of the Waiver and Consent Agreement that will likely occur at or before the close of escrow which is expected to occur mid-October. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 5 Monday, September 26, 2016 Council Member Schmitt confirmed the refinancing would not lengthen the term of the bond and that REDS development concurred with the action. A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to approve Resolution No. 3302 authorizing the execution of the Waiver and Consent Agreement in connection with the issuance of the Redevelopment Agency of the City of Sparks, Nevada, Tax Increment Revenue Refunding Bonds, Series 2016. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.4 Consideration, discussion and possible approval to participate in an agreement negotiated by Nevada Health Partners (NHP) with WellDyneRx Inc. (WellDyne) to manage the pharmacy benefit for the City of Sparks Group Health Plan in the amount of $51,500; and, authorization for the City Manager to execute the agreement for this service. (FOR POSSIBLE ACTION) (Time: 3:13 p.m.) An agenda item from Human Resources Manager Mindy Falk recommending Council approve the participation agreement with WellDyneRx Inc. CVS/Caremark is currently the pharmacy benefit manager (PBM) for the City of Sparks Group Health Plan. The city's participation agreement - based on the contract through NHP with CVS/Caremark - expires on December 31 , 2016. A new agreement is necessary to provide continued pharmacy benefits to employees and retirees on the City of Sparks self-funded group health plan. In an effort to find savings in this area of the health plan and create greater transparency of pharmacy costs, the City of Sparks, with the assistance of our business associate NHP reviewed proposals for PBM services. NHP, the contracting arm of the Nevada Business Group on Health (NVBGH), is an organization of Nevada employers committed to containing health care costs. NHP began a review process in early 2016 of pharmacy rates, to find potential savings and seek possible alternatives to CVS/Caremark. Analysis showed that based on the current contract with CVS/Caremark, the proposed pharmacy benefit model will provide cost savings for the first year of the new participation agreement of $497,833 ; funding is from the health plan administration in group health fund; there is no impact to the general fund. Ensuring minimal disruption to employees and timely responses to employee questions was commented on by Council. A motion was made by Council Member Bybee, seconded by Council Member Schmitt, to approve participation in a three-year agreement negotiated by Nevada Health Partners (NHP) with WellDyneRx Inc. (WellDyne) to manage the pharmacy benefit for the City of Sparks Group Health Plan in the amount of $51 ,500; and, authorization for the City Manager to execute the agreement for this service effective January 1, 2017. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.5 Consideration, discussion and possible approval to participate in an agreement negotiated by Nevada Health Partners (NHP) with Nevada True Choice LLC. (True Choice) in the amount of $14,878 to manage the pharmacy network of providers for the City of Sparks Group Health Plan; and authorization for the City Manager to execute the agreement for this service. (FOR POSSIBLE ACTION) (Time: 3:18 p.m.) Regular City Council Meeting Minutes - Page 6 Monday, September 26, 2016 An agenda item from Human Resources Manager Mindy Falk recommending Council approve a participation agreement with True Choice LLC. CVS/Caremark is currently the pharmacy benefit manager (PBM) for the City of Sparks Group Health Plan. The City's participation agreement based on the contract through NHP with CVS/Caremark expires on December 31, 2016. A new agreement is necessary to provide continued pharmacy benefits to employees and retirees on the City of Sparks self-funded group health plan. In an effort to find savings in this area of the health plan and create greater transparency of pharmacy costs, the City of Sparks, with the assistance of our business associate NHP reviewed proposals for PBM services. NHP is the contracting arm of the Nevada Business Group on Health (NVBGH). Members ofNHP, including the City of Sparks, are public and private sector self-insured employers who actively participate in medical and health care services contracts. NHP began a review process in early 2016 of pharmacy rates, to find potential savings and seek possible alternatives to CVS/Caremark. Analysis showed that based on the current contract with CVS/Caremark, the proposed pharmacy benefit model will provide cost savings for the first year of the new participation agreement of $497,833. Ms. Falk clarified cost per claim is $.65, not $2.25 as noted in the report. Funding is from the health plan administration in group health fund; there is no impact to the general fund. A motion was made by Council Member Ratti, seconded by Council Member Lawson, to approve participation in an agreement negotiated by Nevada Health Partners (NHP) with Nevada True Choice LLC. (True Choice) in the amount of $14,878 to manage the pharmacy network of providers for the City of Sparks Group Health Plan; and authorization for the City Manager to execute the agreement for this service effective January 1, 2017. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.6 Consideration, discussion and possible approval to participate in an agreement negotiated by Nevada Health Partners (NHP) with Gateway Health Procurement (Gateway) in the amount of $22,500, to aggregate pharmacy rebates on behalf of the City of Sparks Group Health Plan; and, authorization for the City Manager to execute the agreement for this service. (FOR POSSIBLE ACTION) (Time: 3:20 p.m.) An agenda item from Human Resources Manager Mindy Falk recommending Council approve the participation agreement with Gateway Health Procurement. CVS/Caremark is currently the pharmacy benefit manager (PBM) for the City of Sparks Group Health Plan. The City's participation agreement based on the contract through NHP with CVS/Caremark expires on December 31, 2016. A new agreement is necessary to provide continued pharmacy benefits to employees and retirees on the City of Sparks self-funded group health plan. In an effort to find savings in this area of the health plan and create greater transparency of pharmacy costs, the City of Sparks, with the assistance of our business associate NHP reviewed proposals for PBM services. NHP, the contracting arm of the Nevada Business Group on Health (NVBGH), is an organization of Nevada employers committed to containing health care costs. NHP began a review process in early 2016 of pharmacy costs, to find potential savings and seek possible alternatives to CVS/Caremark. Analysis showed that based on the current contract with CVS/Caremark, the proposed pharmacy benefit model will provide cost savings for the first year Regular City Council Meeting Minutes - Page 7 Monday, September 26, 2016 of the new participation agreement of $497,833; including rebate options. Funding is from the health plan administration in group health fund; there is no impact to the general fund. A motion was made by Council Member Schmitt, seconded by Council Member Smith, to approve participation in a three-year agreement negotiated by Nevada Health Partners (NHP) with Gateway Health Procurement (Gateway) in the amount of $22,500, to aggregate pharmacy rebates on behalf of the City of Sparks Group Health Plan; and, authorization for the City Manager to execute the agreement for this service effective January 1, 2017. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.7 Presentation, discussion and possible approval to award a contract (AC- 5292) to Korn Ferry Hay Group in the amount of $90,000 for a Classification and Compensation Study. (FOR POSSIBLE ACTION) (Time: 3:21 p.m.) An agenda item from Assistant City Manager Neil Krutz and Human Resources Manager Mindy Falk recommending Council award the contract with Korn Ferry Hay Group. Council has already approved funding for a class and compensation study in this fiscal year. The study will allow a systematic evaluation ofthe job descriptions and pay bands for full time city jobs. The key long term goal of the study is to deliver recommendations for consistent, fair, transparent practices in establishing compensation. The city has about 130 jobs, or job families to be reviewed. Jobs to be evaluated are full time appointed and civil service positions. The salary survey will be conducted in four phases: interviews and data collection; job evaluation; an internal equity analysis and salary structure development; and the reporting phase. The vendor does not have authority to implement changes. However, they will provide their work product to the city as a recommended job and salary structure. This study does not include the Mayor and City Council salaries. Mayor and City Council salaries are determined as outlined in municipal code. There is a $90,000 impact to the general fund. Council Member Lawson did not feel he had enough information to consider this item as request it be continued to the October 10,2016 meeting. A motion was made by Council Member Lawson, seconded by Council Member Smith, to continue this agenda item to the October 10, 2016 meeting. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.8 Consideration and possible approval of a contract (AC-5293) for the Pah Rah Park Pre-Manufactured Restroom Building, Bid# 16/17-004, to The Public Restroom Company, in the amount of $274,808. (FOR POSSIBLE ACTION) (Time: 3:30 p.m.) An agenda item from Capital Projects Manager Brian Cason recommending approve the contract for the Pah Rah Park Pre-Manufactured Restroom Building The current restroom building at Pah Rah Park was constructed with the Phase 2 improvements of Pah Rah Park in 1990. The restroom only provides two non ADA compliant toilet fixtures, does not include sinks, and only for seasonal use during the summer. With the completion of the all-abilities playground in October 2012, there has been a substantial increase in community use of the park. Staff has reviewed the existing restroom facility and Regular City Council Meeting Minutes - Page 8 Monday, September 26, 2016 noted it does not meet the needs of the park users and should be replaced with a new restroom meeting current codes. Funding is from the park & recreation project fund; there is no impact to the general fund. Council Member Smith asked if this included sewer and Mr. Cason said this project does not include any site plan improvements and those would come before Council later. Council Member Schmitt said he was concerned there was not an engineer estimate on the project and local contractors would not be interested. Mr. Cason said the structure was recommended after seeing a similar installation in the local area. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the contract with The Public Restroom Company, in the amount of $274,808. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.9 Consideration and possible approval of a Second Amended Interlocal Agreement (A-3086) Regarding National Pollutant Discharge Elimination Storm Water Permit Implementation, between the City of Sparks, City of Reno, and Washoe County. (FOR POSSIBLE ACTION) (Time: 3:39 p.m.) An agenda item from Utility Manager Andy Hummel recommending Council approve a Second Amended Interlocal Agreement (A-3086) Regarding National Pollutant Discharge Elimination Storm Water Permit Implementation, between the City of Sparks, City of Reno and Washoe County. The agreement between the Cities of Reno, Sparks, and Washoe County provided for a term of ten (10) years. This Second Amendment Agreement modifies the term to automatically renew every five (5) years unless terminated by parties per terms of the original agreement. The permit is ongoing and will likely continue indefinitely. There is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Ratti, to approve a Second Amended Interlocal Agreement as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.10 Consideration and possible termination of Agreement (AC-5294) on Management of Water Rights Appurtenant to Street Rights-of-Way between City of Sparks, City of Reno, and Washoe County (Ref: A-3491). (FOR POSSIBLE ACTION) (Time: 3:41 p.m.) An agenda item from Utility Manager Andy Hummel recommending the termination of Agreement on Management of Water Rights Appurtenant to Street Rights-of-Way between City of Sparks, City of Reno, and Washoe County. The Agreement on Management of Water Rights between Reno, Sparks and Washoe County was entered into in February of 2007 to provide a funding mechanism in the event that the 6,700-acre-foot water rights requirement outlined in Section I.E.4 of the Truckee River Operating Agreement was not realized by the three entities' street water rights. As this obligation has been met, the agreement is not necessary and may be terminated. There is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the termination of agreement on water rights as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 9 Monday, September 26, 2016 9.11 Consideration and possible approval of a Purchase Agreement (AC-5295) for a Temporary Construction Easement, Storm Drain Pipeline Easement, and Payment for a Temporary Right of Entry in the total amount of $549,845 for the North Truckee Drain Phase 3 Project (APN 034-172-18 and 034-172-19). (FOR POSSIBLE ACTION) (Time: 3:42 p.m.) An agenda item from Utility Manager Andy Hummel recommending Council approve the Purchase Agreement and Right of Entry Payment for the North Truckee Drain Phase 3 Project (APN 034-172-18 and 034-172-19). Construction of the North Truckee Drain Phase 3 Realignment project will require substantial acquisition of easements and right-of-way for both construction access and permanent facilities. The property owner associated with this item is affected by the project, and an offer totaling $549,845 for easements and right-of-entry was presented and accepted by the property owner. Funding from the storm drains capital project fund; there is no impact to the general fund. A motion was made by Council Member Schmitt, seconded by Council Member Lawson, to approve the Purchase Agreement, Easements and Payment as outlined by staff. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.12 Consideration and possible approval of reimbursement to the City of Reno in the amount of $464,596.60 for Sparks' share of a construction bid award to Applied Mechanical Inc for the TMWRF Laboratory Building HVAC Replacement Project. (FOR POSSIBLE ACTION) (Time: 3:45 p.m.) An agenda item from Treatment Plant Manager Michael Drinkwater and presented by TMWRF Maintenance Manager Kim Laber recommending Council approve the reimbursement of Sparks' share of the contract between the City of Reno and Applied Mechanical Inc. for the replacement of the HV AC equipment in the TMWRF Laboratory Building. This project will replace aged HV AC facilities within the TMWRF Laboratory Building. The existing equipment is at the end of its reliable and useful lifespan. Aging and failing HV AC equipment is expensive to maintain and unreliable. The prior evaluation of TMWRF' s HV AC system performed by CR Engineering noted the possibility of other equipment failures due to improper ventilation, temperature, humidity, water damage, and corrosive gases. Because the Laboratory Building is a critical operating facility, requirements were incorporated into the project to maintain laboratory functionality during construction. Replacement of the HV AC system will result in a more efficient operation, will improve safety and working conditions for plant employees and help reliably maintain laboratory environmental conditions in compliance with certification standards. The City of Reno held an open, competitive bid for the proposed project. Bids were opened on July 21, 2016, with the lowest responsive and responsible bidder being Applied Mechanical, Inc. in the amount of $1,481,022.00. The City of Reno will administer the agreement and will be reimbursed for a portion of the costs by the City of Sparks through the current cost sharing agreement for TMWRF. Funding is from the sanitary sewer capital project fund; there is no impact to the general fund. Mr. Laber said that although Sparks is typically responsible for maintenance projects and Reno for new construction, some of the larger maintenance projects may be included in Reno's Capital Improvement Plan as is the case with this one. Regular City Council Meeting Minutes - Page 10 Monday, September 26, 2016 A motion was made by Council Member Smith, seconded by Council Member Schmitt, to approve the reimbursement to the City of Reno for Sparks' share of the TMWRF Laboratory Building HV AC Replacement Project in an amount not to exceed of $464,596.60. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.13 Consideration and possible approval of the Mayor's recommendation to appoint Scott Carey to the Sparks Planning Commission from the following potential appointees: Jeff Bowling, Scott Carey, Paul Freeman, James Gaba, Johanna Lee, Jennifer Martinez, John Novak and David Shocket. (FOR POSSIBLE ACTION) (Time: 3:49 p.m.) An agenda item from City Manager Steve Driscoll recommending Council confirm the Mayor's recommendation of the appointment of Scott Carey to the Sparks Planning Commission. The City of Sparks Planning Commission has a vacancy due to the resignation of Commissioner Doug Voelz effective August 4, 2016. The vacancy was announced at the August 8 and August 22 City Council meetings. The application period closed on September 6. Applications were received from Jeff Bowling, Scott Carey, Paul Freeman, James Gaba, Johanna Lee, Jennifer Martinez, John Novak and David Shocket. There is no impact to the general fund. A motion was made by Council Member Schmitt, seconded by Council Member Smith, to confirm the appointment of Mr. Scott Carey to the Sparks Planning Commission through December 31 , 2018. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public hearing, consideration and possible approval of the Consolidated Plan Annual Performance and Evaluation Report (CAPER) for Program Year 2015-16 for the City of Sparks to the U.S. Department of Housing and Urban Development (HUD) (FOR POSSIBLE ACTION) (Time: 3:50 p.m.) An agenda item from Housing Specialist George Graham recommending Council approve Council approve submission of the CAPER for Program Year 2015-16 to the u.S. Department of Housing and Urban Development. The CAPER is a report on how the City of Sparks, along with the City of Reno and Washoe County, expended HUD funding (CDBG, HOME) and the jurisdictions' community development and affordable housing activities during FY 2015-16, Program Year 1. There is no impact to the general fund. Public Hearing was opened at 3:52 p.m. No comments were received. A motion was made by Council Member Ratti, seconded by Council Member Smith, to approve submittal of the Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 1, FY 2015-16 for the City of Sparks to HUD. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11. Planning and Zoning Public Hearings and Action Items 11.1 None 12. Comments 12.1 Comments from the Public (Time: 3:53 p.m.) 12.2 Comments from City Council and City Manager (Time: 3:53 p.m.) Regular City Council Meeting Minutes - Page 11 Monday, September 26, 2016 Council Member Ratti informed Council her name has been submitted for an appointment to a Senate seat and the Washoe County Commissioners will make the selection tomorrow. If a special session of the Legislature is called as the Governor suggested might happen, she would have to vacate her Council seat. Council and Mayor Martini thanked Council Member Ratti for her service to the City of Sparks. Acting City Manager Jeff Cronk announced an opening on the Arts and Culture Advisory Committee for one member with performing arts background and arts advocacy experience. The appointment is for a two-year term. Applications will be accepted until the close of business on Friday, September 30, 2016. Also, there is an opening on the Parks & Recreation Commission for one member. This appointment is for a three-year term. Applications will be accepted until the close of business on Monday, October 31. Persons interested in serving on either committee should complete a Community Service Application available from the City Clerk's office or on the city's website at www.cityofsparks.us under City Services, Volunteering Get Involved, and City of Sparks Volunteer Application. Mayor Martini said he received a phone call from Andrew Diss of the Grand Sierra Resort to say what an awesome job the City of Sparks did cleaning up the river. Mayor Martini thanked staff for all their hard work. 13. Adjournment Council was adjourned at 3:58 p.m. GENO R. MARTINI, Mayor ATTEST: O:CoA Teresa Gardner, City Clerk »> MAYOR 10/24/2016 Gena Martini AI 6.1 CITY COUNCIL Vacant, Ward I Ed Lawson, Ward /I Ron Smith, Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITY MANAGER Stelle Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, October 10,2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m. 2 ..' Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: None Note: Council Member Julia Ratti resigned as a member of the Sparks City Council effective th October 9 , 2016, due to her appointment by the Washoe County Commission to the State Senate representing District 13 for the 30th Special Session of the Nevada Legislature beginning October 10,2016. Her seat will remain vacant until the elections to be held on November 8, 2016. 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:01p.m.) The invocation was provided by Elder Mackay Krey of the Church of Jesus Christ of Latter Day Saints. 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Chief Assistant City Attorney Shirle Eiting. 4. Public Comment (Time: 2:03 p.m.) An anonymous woman expressed her concern regarding the changes in laws in 2013 which affected the way domestic violence and child abuse cases are handled in the court. 5. Agenda (Time: 2:07 p.m.) , 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items. which require action upon a finding that an emergency exists. Regular City Council Meeting Minutes - Page 2 Monday, October 10, 2016 A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the agenda as submitted. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 6. Minutes (Time: 2:07 p.m.) 6.1 Consideration and possible approval of the minutes of the Sparks City Council Workshop on September 19, 2016 and the regular Sparks City Council meeting of September 26, 2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve the minutes ofthe Sparks City Council workshop on September 19,2016 and the regular Sparks City Council meeting of September 26,2016. Council Members Lawson, Smith, Bybee, Schmitt, YES.. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:08 p.m.) 7.1 Proclamation: International Walk to School Day (Time: 2:08 p.m.) Mayor Martini proclaimed Wednesday, October 12, 2016 as International Walk to School Day and encouraged the citizens of Sparks to walk or bicycle· with their children to schooL The proclamation was presented to M.J. Cloud of the Washoe County School District Police. 7.2 Commendation: Nancy Satmary (Time: 2: 17 p.m.) Mayor Martini commended Nancy Satmary for her dedication to the beautification of her neighborhood and the Sparks Community. Ms. Satmary thanked all the volunteers who helped in cleaning up W oodtrail Park. 7.3 Presentation: PumpkinPalooza by Northern Nevada Center for Independent Living (Time: 2:23 p.m.) Executive Director of Northern Nevada Center for Independent Living (NNCIL) Lisa Bonie gave a presentation on the upcoming fifth annual PumpkinPalooza being held October 23,2016, 10:30 a.m.-5:00 p mat Victorian Square. Special Events Supervisor Francine :Burge challenged the Council and city staff to create a pumpkin and participate in the pumpkin derby at the PumpkinPalooza event. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:34 p.m.) A motion was made by Council Member Schmitt, seconded by Council Member Bybee, to approve consent items 8.1 through 8.3. Council Members Ratti, Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period September 8, 2016 through September 21, 2016. (FOR POSSIBLE ACTION) An agenda item fr()m Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible approval to purchase one New Kubota KX080-4 Excavator from Ahern Rentals in the amount of $99,223.64. (FOR POSSIBLE ACTION) Regular City Council Meeting Minutes- PCige 3 Monday, October 10, 2016 An agenda item from Public Works Manager Ron Konhan recommending Council approve the purchase. This purchase will replace Caterpillar loaderlbackhoe unit #723F. The vehicle is at the end of its useful life as current maintenance costs are exceeding the worth of the vehicle for the Drains Department The purchase was deferred from FY16 budget due to lack of funds. When r.eplaced with this new excavator, vehicle #723F will be sold at auction at a later date. Funding is from the motor vehicle maintenance fund; there is no impact to the general fund. 8.3 Consideration. and possible approval of an in~erlocal agreement (AC-5305) with the City of Reno for the management and disposition of the F.ederal Motor Carrier Safety Administration High Priority Grant Program (MCSAP) in the amount of $14,490 for the purpose of conducting vehicle inspections and traffic enforcement activities that focus on large trucks. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve the interlocal agreement The u.s. Department of Transportation Federal Motor Carrier Safety Admin.istration (FMSCA) is offering a MCSAP High Priority Grant Program to the Reno Police Department and to the Sparks Police Department for the purpose of conducting vehicle inspections and traffic enforcement activities that focus on large trucks in work zones and large truck drivers who may be distracted. The Reno Police Department was successful in securing the funds and will be responsible for required reporting. There is no impact to the general fund. 9. General Business 9.1 Presentation, discussion and possible approval to award a contract (AC- 5292) to Korn Ferry Hay Group in the amount of $'90,000 for a Classification and Compensation Study. CONTINUED FROM THE SEPTEMBER 26, 2016 COUNCIL MEETING PER REQUEST OF COUNCIL MEMBER LAWSON. (FOR POSSIBLE ACTION) (Time: 2:35 p.m.) An agenda item from Assistant City Manager Neil Krutz and Human Resources Manager Mindy Falk, presented by Human Resources Analyst Jill Valdez recommending Council award the contract with Korn Ferry Hay Group. Council has already approved funding for a class and compensation study in this fiscal year. The study will allow a systematic evaluation of the job descriptions and pay bands for full time city jobs. The key long-term goal of the study is to deliver recommendations for consistent, fair; transparent practices in establishing compensation. The city has about 130 jobs, or job families to be reviewed. Jobs to be evaluated are full time appointed and civil service positions. The salary survey will be conducted in four phases: interviews and data. collection; job evaluation; an internal equity analysis and salary structure development; and the reporting phase. The vendor does not have authority to implement changes. However, they will provide their work product to the city as a recommended job and salary structure. This study does not include the Mayor and City Council salaries. Mayor and City Council salaries are determined as outlined in municipal code. There is a. $90,000 impact to the general fund. Ms. Valdez noted that the last classification and compensation study was done was iIi the late 1990's. She emphasized that study will only provide recommendations and no changes to job titles or pay will be made without union and city council approval. Regular City Council Meeting Minutes - Page 4. Monday, October 10, 2016 A motion was made by Council Member Schmitt, seconded by Council Member Smith, to award the contract with Korn Ferry Hay Group in the amount of $90,000 as outlined by staff. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.2 Consideration and possible approval ofa parking agreement (AC5307; AC SRA315) between the City of Sparks, the Redevelopment Agency of the City of Sparks and Syufy Enterprises for use of the Victorian Square parking structure adjacent to the Victorian Square movie theater. (FOR POSSIBLE ACTION) (Time: 2:38 p.m.) An agenda item from Assistant Community Services Director Armando Ornelas recommending Council approve the parking agreement. The proposed parking agreement will automatically terminate unless the movie theater has reopened for public operation by December 31, 2017. Beyond that date, the agreement will remain effective for so long as a motion picture theatre is operated in the theater building or September 30, 2040, whichever is sooner. The city retains the right to charge a fee for parking in the parking structure, on a permanent or intermittent basis, to users who are not customers or employees of Syufy or its tenant. There is no impact to the general fund. Mr. Ornelas reviewed the history of the parking for the theater, stating it was part of the original development agreement with Syufy when the theater was built in 1996. During discussion, it was noted that the agreement is in affect only if the building remains a theater. If it is converted to another use, the parking agreement becomes void. When the theater was built, the city and redevelopment agency assembled the land and sold it to Syufy, but Syufy did not receive redevelopment dollars to build the theater. Mr. Andrew McCullough, representing Syufy Enterprises, stated he was present to answer any questions the counCil may have regarding the agreement. A motion was made by Council Member Schmitt, seconded by Council MeinberBybee, to approve the parking agreement between the City of Sparks, the Redevelopment Agency and Syufy Enterprises. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously~ 9.3 Consideration and possible approval of a purchase agreement (AC-5306) for a Temporary Construction Easement and a Storm Drain Pipeline and Access Easement, and payment for temporary off-site parking for a total amount of $334,201 for the North Truckee Drain Phase 3 Project (apn 034-392-01). (FOR POSSIBLE ACTION) (Time: 2:44 p.m.) An agenda item from Utility Manager Andy Hummel recommending Council approve the purchase agreement. Construction of the North Truckee Drain Phase 3 realignment project required substantial acquisition of easements and right-of-way for both construction access and permanent facilities. The property owner associated with this item is affected by the project, and an offer totaling $334,201 for easements and temporary off-site parking was presented and accepted by the property owner. FundiIlg is from the storm drains capital projects fund; there is no impact to the general fund. Regular City Council Meeting Minutes - Page 5 Monday, October 10, 2016 Mr .. Hummel stated that this was the final easement acquisition in order to proceed with Phase III of the realignment project. Council stated they were eager to see this project go forWard and it was noted that this will lower the flood plain eight to twelve inches. It was noted that the City of Sparks is the only local government actively working on the flood project and expressed hope that the other entities would soon become more financially involved. A motion was made by Council Member Smith, seconded by Council Member Schmitt, to approve the purchase agreement and payment as outlined by staff. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.4 Consideration and approval of a Tentative Map request for a 394 single family lot subdivision within the Kiley Ranch North Phase 6 Planned Development (Villages 37A, 37B and 43) on a site totaling 66 acres in size in the NUD (New Urban District) zoning district located south and east of Kiley Parkway and south of Windmill Farms Road, Sparks, Nevada. (PCNI6036) (FOR POSSIBLE ACTION) (Time: 2:48 p.m.) An agenda item from Development Services Manager Karen Melby recommending Council approve the tentative map request associated with PCN16036. The Kiley Ranch North Planned Development Phase 6 Handbook covers 146.68 acres IQcated at the northeast comer of Kiley Parkway and Henry Orr Parkway. The tentative map consists of three villages located within Phase 6 of the Kiley Ranch North Planned Development. The total number of units is 394. The primary access to the project area is via roads' that intersect with Kiley Parkway and Henry Orr Parkway. The proposed road network conforms to the approved Kiley Ranch North Phase 6 Planned Development. These roads are designed to handle traffic generated by this project. There is no impact to the general fund. Ms. Melby described the history of the project, displayed maps showing the proposed project and reviewed the conditions ofapproval for the project. A motion was made by Council Member Schmitt, seconded by Council Member Smith, to approve the Tentative Map for Kiley Ranch North Planned Development (Villages 37A, 37B and 43) associated with PCN16036 adopting Findings Tl through T12 and the facts supporting these Findings as set forth in the staff report and subject to the Conditions of Approval 1 through 13 as listed in the staff report. Council. Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.5 FIRST READING and possible discussion. of PCN13019 Bill No. 2713., a voluntary annexation request by American Recess, LLC, for two parcels totaling approximately 67.4 acres in size generally located .along the southwest corner of the intersection ofPyramid Lake Highway and Highland Ranch Parkway. Upon annexation the parcels would convert from the Washoe County zoning designation of GR (General Rural) to a City of Sparks zoning designation of A40 (Agriculture). (Time: 2:57 p.m.) City Clerk Teresa Gardner read the bill by title; the second reading and public hearing will be held at the regular meeting on October 24, 2016 10. Public Hearing and Action Items Unrelated to Planning and Zoning Regular City Council Meeting Minutes - Page (; Monday, October 10, 2016 10.1 Public Hearing, consideration and possible approval of a boundary line adjustment between properties owned by the City of Sparks and City of Sparks Redevelopment Agency for the development of the Bridges project. (FOR POSSIBLE ACTION) (Time: 2:58 p.m.) An agenda item from City Engineer Jon Ericson recommending Council approve the boundary line adjustment request. Transferring property from the City of Sparks (APN 32-341-20, Parcel H) to the adjacent property owned by the Sparks Redevelopment Agency (APN 32-341-21, Parcell) will allow the development of the Bridges project. Parcel 1 is currently being used for public surface parking. An existing temporary public access easement across the Sparks Redevelopment Agency parcel will need to be relinquished and recorded prior to the recording of the BLA. The temporary easement currently allows for public accesS across the agency parcel from a parking garage exit 'drive. The removal of the access will not impact the operation of the existing parking garage circulation. There is no impact to the general fund. Mr. Ericson reviewed the history of this request and noted that boundary .line adjustment for area one will square the proposed building and the second area. is for a fire riser and other utilities going into the building. He noted there are two quit claim deeds and one temporary easement relinquishment that will need to be recorded during this process. The first quit claim deed will release Verizon Wireless leaseholder interests with regard to areas one and two. Verizon Wireless has a. cell towers on top of the parking garage and we need to release their interest in the parcel prior to the recording of the second quit claim deed, the boundary line adjustment, which transfers the property from the City to the Redevelopment Agency. Once. these documents are recorded we .will prepare a record of survey that will reference all the aforementioned deeds and easements. The Public Hearing was opened at 3:01; no comments were received; the public hearing was closed. A motion was made by Council Member Smith, s~conded by Council Member Bybee, to approve the boundary line adjustment request as outlined by staff. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11. Planning and Zoning Public Hearings and Action Items 11.1 None 12. Comments 12.1 Comments from the Public - None 12.2 Comments from City Council and City Manager (Time: 3:01p.m.) City Manager Driscoll announced one vacancy on the Sparks Parks and Recreation Commission to serve a partial term that will end on June 30, 2017. Community Service applications will be accepted through close of business on October 31, 2016. Mayor Martini asked Community Relations Manager Adam Mayberry to discuss the Nevada League of Cities conference which is being .held in Sparks this year. Mr. Mayberry stated the conference starts with an opening reception at Pietro's Famiglia Restaurante Italiano in Victorian Square on Tuesday. Wednesdaythere will bea series of POWER classes and a golftoumament. Thursday and Friday there will be educational sessions, some of which Sparks city staff will be Regular City Council Meeting Minutes - Page 7 Monday, October 10, 2016 moderating. He noted that we anticipate approximately 125 elected officials and staff from all over Nevada to attend the conference. 13. Adjournment Council was adjourned at 3 :05 p.m. GENO R. MARTINI, Mayor ATTEST: /" .09tYof -+--'~yt,.L »> 11/14/16 AI 6.1 MAYOR Geno Martini CITY COUNCIL Vacant, Ward I Ed Lawson, Ward II Ron Smith, Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY ChetAdams CITY MANAGER SteVe Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, October 24,2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p:m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00p.m. 2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:00 p.m.) Mayor Martini called for a moment of silence for all those who have lost their life while fighting for our country. 3.2 Pledge of Allegiance (Time: 2:01 p.m.) The Pledge of Allegiance was led by Council Member Lawson. 4. Public Comment (Time: 2:02 p.m.) Anonymous spoke regarding children of abuse who will be sumg the Council Members individually because of the destruction of court case files. Terry Rondulait of Restless Artists' Theatre Company extended an invitation to the Council to rd th th attend a complimentaryperfonnance of "November" on the 3 , 4th, 5 or 6 of November. Ardena Perry spoke regarding homeless cats in the Victorian RV Park and Mlli"ina Apartments areas. She stated that the city implies it cannot do anything and she is asking that the city reconsider. 5. Agenda (Time: 2:16 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. Regular City Council Meeting Minutes - Page 2 Monday, October 24, 2016 City Manag~r Driscoll requested that item 9.1 be pulled. The item is for annual dues to EDA WN and it has come to his attention that the state's economic development is requesting EDA WN pass through money to the state for a consultant regarding an effluent pipe to go through the canyon to Storey County and the Tri-c~nter. Mr. Driscoll would like to get additional information from EDAWN prior to approving this payment. Council Member Lawson requested that item 8.3 be pulled off the consent agenda for discussion. A motion was made by Council Member Lawson seconded by Council Member Bybee to approve the agenda as modified. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 6. Minutes (Time: 2:19p;m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of October 10, 2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Smith, seconded by Council Member Bybee to approve the minutes of the regular Sparks City Council meeting on October 10, 2016. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. Mayor Martini announced this was Council Member Schmitt's last regular meeting after fifteen plus years of service and stated how much his service was appreciated. Mayor Martini also wished Council Member Schmitt a happy birthday. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:20 p.m.) 7.1 Proclamation: Food Day (Time: 2:20 p.m.) Mayor Martini proclaimed October 24,2016 as Food Day in Sparks and encouraged support for healthy food access and a sustainable regional food system. The proclamation was presented to Senior Director of Government Affairs for Grocery and General Merchandise of the Retail Association of Nevada and the Chair of Washoe County Food Policy Council Lea Tauchen. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:25 p.m.) A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the consent items 8.1, 8.2, 8.4, 8.5, and 8.6. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period September 22, 2016 through October 5, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible approval of the destruction/disposal of original building plans and associated documents that have been microfilmed (City Clerk's Office). (FOR POSSIBLE ACTION) An agenda item from Records Technician Carrie Brooks recommending Council approve the destruction/disposal of original building plans, as requested. NRS 239.051 allows for the Regular City Council Meeting Minutes - Page 3 Monday, October 24, 2016 destruction/disposal of original building plans and associated documents once they have been scanned and microfilmed in a manner that complies with the standards of quality approved by the American National Standards Institute, and. that a copy of the film is stored in a manner that protects it reasonably from loss. Once the standards have been met, a reproduction of the film is considered an original. There is no impact to the general fund. 8.3 Consideration and possible approval to purchase Council .Chambers Digital Computer Control System from EVOTEK LLC for $94,396.50 per the Major Systems IT CIP as approved in the FY2017 Budget. (FOR POSSIBLE ACTION) (Time 2:27 p.m.) An agenda item from IT Manager Steve Davidek recommending Council approve the purchase of new control computers and related parts for an update to the computer control system for the City Council Chambers. The current system was installed in 2003. A partial upgrade was done in 2012, but the main system was not replaced. Technology over the past 13 years has surpassed the capabilities of the current system. Replacement parts are getting harder .and harder to find. Spending money on old technology is not in the best interest of the city. Funding is from the IT CIP; there is no impact to the general fund. Council Member Lawson asked for verification that the new system would .have an on/off switch for the microphones. IT Manager Steve Dayidek said he verified with the vendor that the new system included a mute switch for all the microphones. A motion was made by Council Member Lawson seconded by Council Member Bybee to approve item 8.3 as presented. Council Members Lawson, Smith,Bybee, Schmitt, YES. Passed unanimously. 8.4 Consideration and possible acceptance of funding a Geographic Technology Specialist llII- GIS for Police and Fire Services from the 911 Emergency Response Advisory Committee. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council accept the funding from the 911 Emergency Response Advisory Committee. The Sparks Police Department requested and received funding from the 911 Emergency Response Advisory Committee for a Geographic Technology Specialist specifically to address City of Sparks GIS needs with the implementation of the Tri-Tech CAD/RMS system and upgrades for police and fire. The. GIS Infortnation is primarily utilized for the accurate dispatching of Police, Fire and EMS services within the City of Sparks .. The complexity involved in creating this data requires significant training and skill sets that are beyond the current staff of the Police Department. This position would support the regional E911 dispatch system, provide for direct assistance with the Sparks Communications. Center and support the Fire Departmenfs mapping capabilities. Initially, this position was filled in October 2015, and so far, the E911 Emergency Response Advisory Committee has .funded it through July 2017. There is no impact to the general fund. 8.5 Consideration and possible approval of an inter-local agreement (AC-5311) for reimbursement from TMWA to the City in the amount of $67,700 for additional work to be added to the "A" Street Alley Sewer Rehabilitation Project (Bid#15-16-016, PWP #WA-2016-167). (FOR POSSIBLE ACTION) An. agenda item from Utility Manager Andy Hummel recommending Council approve an inter local agreement for reimbursement from TMWA to the city for ~dditional work to be added to Regular City Council Meeting Minutes - Page 4 Monday, October 24, 2016 the city's "A" Street Alley Sewer Rehabilitation Project. The agreement with TMWA stipulates TMW A as responsible for actual cost of the change order when completed. TMW A needs to replace an aging water main within the limits of our project currently under construction. Spanish Springs Construction has quoted the additional work requested by TMWA at $67,700. TMW A has agreed to that price. Additional work includes construction of a. 6" water main .and tie ins. Per the agreement, TMW A would be responsible for reimbursing the City for the actual work amoqnt. Changes can be made per TMWA's discretion with them paying for such changes. The $67,700 will be reimbursed to the city; there is no impact to the general fund. 8.6 Consideration and possible approval of a change order to the contract with Spanish Springs Construction for additional work on the"A" Street Alley Sewer Rehabilitation Project (Bid#15-16-016, PWP #WA-2016-167 AC- 5260). Change order in the amount of $67,700. (FOR POSSIBLE ACTION) An agenda item from Utility Manager Andy Hummel recommending Council approve a change order to the contract with Spanish Springs Construction in the amount of $67,700. Truckee Meadows Water Authority (TMWA) is requesting to replace an aging water main within the. limits of our project. The work includes construction ofa 6" water main and tie ins. TMW A and the City have an inter-local cooperative agreement with TMWA to reimburse the City for this additional work. There is no impact to the general fund. 9. General Business 9.1 Discussion and possible approval for payment of the annual support from the City of Sparks to the Economic Development Authority of Western Nevada (EDAWN) for Fiscal Year 2016-2017 in the amount of $100,000. (FOR POSSIBLE ACTION) This item was pulled by City Manager Driscoll. 9.2 Consideration, discussion and possible approval of the Mayor's recommendation of one, 2-year term appoin.tment to the Arts and Culture Advisory Committee for the City of Sparks (from the following pool of applicants listed in alphabetical order: Ciesynski, Kim; Handler, Angela; Heitzenrader, Ken; Havelka, Shari; Lampson, Jacqueline; Martinez, Carlos; Somey, Hans Kelly; Tavener, Andrea; Toney, Sara; Zybert, David Michael). (FOR POSSIBLE ACTION) (Time: 2:27 p.m.) An agenda item from Special Events Supervisor Francine Burge recommending that Council confirm the Mayor's appointment to the Sparks Arts and Culture Advisory Committee (ACAC). The Committee was established on June 13,2016 by way of Resolution No. 3296 to offer advice to the Sparks City Council on art and cultural activities in Sparks. The primary objective of the ACAC is to provide a plan and guidance for all arts and culturally-related activities on public property or projects utilizing city resources. Other objectives may include: create mission statement; identify funding; develop plan; id~ntify partners; develop temporary public art program; and seek out small manageable self~funded projects. An important element of this program will be to differentiate the City of Sparks from other cities and their art programs. The program should identify and celebrate the uniqueness of Sparks by blending our historical and industrial sides with our love of family and community-oriented events. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 5 Monday, October 24, 2016 A motion was made by Council Member Smith, seconded by Council Member Bybee, to confirm the Mayor's recommendation of Sarah Toney to the Arts and Culture Advisory Committee. CoUIicil Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 9.3 Consideration and possible approval of the Mayor's recommendation of appointment to the Enterprise Fund Advisory Committee (EFAC) from the following pool of applicants, listed in alphabetical order: Jeff Bean. (FOR POSSIBLE ACTION) (Time: 2:28 p.m.) An agenda item from Community Services Director John Martini recommending that Council confirm the Mayor's appointment to the Enterprise Fund Advisory Committee. The Enterprise FundAdvisory Committee reviews the operations, policies, procedures and financial status of the Development Services Enterprise Fund and can provide recommendations to the Sparks City Council with respect to proposed code amendments, fees for development services and impact fee rates associated with Impact Fee Service Area #1. The term is a 4-year term. There is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to confirm the appointment of Jeff Bean to the Enterprise Fund Advisory Committee as recommended by Mayor Martini. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public Hearing, consideration and possible approval of a request from Triple L, .LLC to the City of Sparks to vacate a portion of 20th and 21st Streets. north of C St and south of Prater Way and a portion of C Street be.tween 20th and 21st Streets. (FOR POSSIBLE ACTION) (Time: 2:28 p.m.) An agenda item from City Engineer Jon Ericson recommending Council approve the order to vacate right-of-way with reservation of easements. Mr. Ericson clarified the address is 2001 Prater Way; the Lucey abandonment map attached to the staffreport incorrectly-referenced 2100 Prater Way. Triple L, LLC is requesting the City of Sparks vacate a portion of 20th and 21st Streets north of C St and south of Prater Way and a portion of C Street between 20th and 21st Streets. Triple L, LLC is the owner of property adjacent to the vacation of right-of-way. Triple L, LLC would utilize the additional property for landscaping enhancements to the existing parcel and potentially installing security fencing. There is no impact to the general fund. Public hearing was opened at 2 ;31, no comments were received. A motion was made by Council Member Schmitt, seconded by Council Member Smith, to approve the request from Triple L, LLC to the City of Sparks to vacate right-of-way as outlined by staff. Council Members Lawson, Smith, Bybee, Schmitt, YES. Passed unanimously. 11. Planning and Zoning Public Hearings and Action Items 11.1 Consideration an:d possible adoption ,of Resolution No. 3303 certifying the amendments to the Sparks Master Plan (now referred to as the Sparks Comprehensive Plan) including changing the land use designations, adopting new goals and policies, and removing the Northern Sparks Sphere of Influence .Plan, the Transit Oriented Development Master Plan and the West Regular City Council Meeting Minutes - Page 6 Monday, October 24, 2016 Pyramid Plan and other matters properly relating thereto. (PCNI6039) (FOR POSSIBLE ACTION) (Time: 2:32 p.m.) An agenda item from Development Services Manager Karen Melby recommending Council .certify the Comprehensive Plan associated with PCN16039. The city's current Master Plan is comprised of individual master plan elements adopted over the years, with most adopted in the 1990s. Amendments and elements have been added, but the plan has never been fully updated. The proposed plan revises and replaces existing elements of the Master Plan. The Comprehensive Plan changes the land use designations, adopts new goals and policies and removes three area plans. The Comprehensive Plan will guide the city until 2030. There is no impact to the general fund. Council Member Schmitt asked if the plan would contlict with the Transit Oriented Development (TOD). Ms. Melby said no; the zoning for the TOD transferred into the plan. Council Member Bybee said she. appreciated all the work that went into getting input from all the stakeholders and the outreach that was done. Public hearing was opened at 2:45, no comments were received. A motion was made by Council Member Smith, seconded by Council Member Bybee, to adopt Resolution No. 3303 to certify the Comprehensive Plan associated with PCN16039, allowing staff to make administrative corrections, as necessary, when preparing the final Comprehensive Plan. Council Members Lawson,Smith, Bybe't;:, Schmitt, YES. Passed unanimously. City Manager Driscoll said he appreciated the professionalism of staff and support of the Council. 11.2 SECOND READING, Public Hearing, discussion and possible action on Bill No. 2713 (Ordinance No. 2531) an ordinance for a voluntary annexation request by American Recess, LLC, for two parcels totaling appr:oximately 67.4 acres in size generally located along the southwest corner of the intersection of Pyramid Lake Highway and Highland Ranch Parkway. Upon annexation, the parcels would convert from the Washoe County zoning designation of GR (General Rural) to a City of Sparks zoning designation of A40 (Agriculture) (PCN16037). (FOR POSSIBLE ACTION) (Time: 2:47 p.m.) An agenda item from Planning Manager Jim Rundle recommending Council deny the annexation request. The request from American Recess, LLC is to annex two parcels totaling 67.40 acres in size into the City of Sparks. These parcels are generally located southwest ofthe intersection of Pyramid Lake Highway and Highland Ranch Parkway. The City just voted to certify the update of the master plan, and sewer analysis is yet to be completed. An annexation program would be premature. Once the sewer study has been adopted by City Council, staff can begin moving forward with a new Annexation Program. At the September Planning Commission meeting, the Sparks Planning Commission voted to forward a recommendation of denial to the Sparks City Council of the annexation request. The request for denial is because of a lack of evidence to support the findings. The annexation would have an impact to the general fund. Council Member Schmitt asked what staff's objection was? Mr. Schmitt pointed out that the property is well within the city's sphere of influence. Mr. Schmitt said if the sewer study comes Regular CitV Council Meeting Minutes - Page 7 Monday, October 24, 2016 back that we do not have sewer capacity for this annexation, then the city has a much bigger problem. Mr. Schmitt pointed out that we were already responsible for half of the road maintenance already. Community Services Director John Martini stated the sewer study should. be done first to assure there is capacity and the city does not end up with stranded land. Council Member Lawson asked Mr. Martini what we are out if we annex today? Mr. Martini said we would be out one million dollars over the next 20 years. Mr. Lawson stated that was fifty thousand a year. Mr. Lawson agreed with.Mr. Schmitt that if we can't handle this annexation we are in bigtrouble. He said he felt the risk to the city is minimal. Council Member Smith said we already provide services to that area, just not this parcel. Council Member Bybee said the study will give a complete picture of the city's sewer capacity on all properties, even those approved but not yet built. She said she cannot support the annexation until the city has all the facts on whether the current sewer pipeline can support the land. Mr. Gordon, the representative for the developer, noted the property was already in the sphere of influence and fourteen acres were already designated commercial. Mr. Gordon stated that because the annexation would be voluntary the findings are not actually findings, but are considered factors. He stated that service requirements do not kick in at annexation but at the time of the project. They are aware the developer will be responsible for their pro-rata share of any sewer upgrades. Council Member Lawson stated that he agreed with Council Member Schmitt, if the city is that close to capacity in sewer we have a much larger problem. He thinks the city should approve the annexation and when the developer starts the building approval process, the city will have the report and information it needs to make an informed decision. City Attorney Adams stated he does not see a legal argument for denying this request. Public hearing was opened at 4:15. Ardena Perry spoke in favor of waitingto annex until after the sewer study is complete. A motion was made by Council Member Bybee to continue this item until the second meeting in January. Motion died for lack of a second. A motion was made by Council Member Schmitt seconded by Council Member Smith, to accept the annexation. Council Members Lawson, Smith, Schmitt, YES. Bybee, NO. Motion carried 3- 1. Mayor Martini gave notice that he has ten days to consider a veto and will be speaking with Community Development and the Attorney on this issue. 12. Comments 12.1 Comments from the Public (Time: 4:26 p.m.) Regular City Council Meeting Minutes - Page 8 Monday, October 24, 2016 None. 12.2 Comments from City Council and City Manager (Time: 26 p.m,) City Manager Driscoll announced there was an opening for the Sparks Parks and Recreation Commission, one member for a partial term ending June 30, 2017. Persons interested in serving on this committee should complete a community service application, available from the City Clerk's office, or on the city's website www.cityofsparks.us.Click on "City Services, then "Volunteering Get Involved," then "Fill out a City of Sparks Volunteer Application." Applications will be accepted until the close of business on Monday, October 31, 2016. Mr. Driscoll announced the cancelation of the December 27, 2016 City Council and Redevelopment meetings due to the holidays. The Redevelopment meeting can be held the first meeting date in December or January. Council Member Bybee thanked Tracy and Francine for their work on the PumpkinPalooza and said she thought it was a great event. Ms. Bybee also thanked all the volunteers for their work at making the event such a success. Mayor Martini also said the PumpkinPalooza was a great event. 13. Adjournment Council was adjourned at 4:29 p.m. ATTEST: »> 11/28/2016 MAYOR AI 6.1 Gena Martini CITY COUNCIL Vacant, Ward I Ed Lawson, Ward" City of Ron Smith, Ward 11/ Charlene Bybee, Ward IV Ron Schmitt, Ward V CITY ATTORNEY Chet Adams CITY MANAGER Steve Driscoll, CITY COUNCIL SPECIAL ELECTION MEETING MINUTES 2:00 P.M., Monday, November 14,2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The special election meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m. 2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Ed Lawson, Ron Smith, Charlene Bybee, Ron Schmitt, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by Pastor Barb West, Sparks Nazarene Church. 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Council Member Ron Schmitt. 4. Public Comment (Time: 2:02 p.m.) An anonymous speaker concerned with retaliation to survivors of domestic violence referenced Nevada Supreme Court ruling case #59q9 and said it is the City of Sparks' ruling making Council Members responsible culpable for funding the destruction of domestic violence case files which is illegal according to NRS 11.250. 5. Canvass of Election Result (Time: 2:05 p.m.) 5.1 Canvass the vote and declare the results ofthe 2016 election. (FOR POSSIBLE ACTION) An agenda item from City Clerk Teresa Gardner to present the results of the 2016 election and to allow the Council to canvass the votes and declare the results official. Ms. Gardner said the Sparks total voter registration is 54,075, turnout was 43,003 (79.5%), early voters was 27,662 (64%), absentee voters was 3,208 (8%), election day voters 12,111 (38%). As a result, Chet Adams ran unopposed and is duly elected, Council Ward 1 Donald Abbott received City Council Special Election Meeting Minutes - Page 2 Monday, November 14, 2016 18,666 votes (50.88%), Council Ward 3 Ron Smith received 23,411 votes (65.35%), and Council Ward 5 Kristopher Dahir received 18,240 votes (51.38%). A motion was made by Council Member Lawson, seconded by Council Member Bybee, to declare the results of the 2016 election official and the winners to be Donald Abbott for Council Ward 1, Ron Smith for Council Ward 3, Kristopher Dahir for Council Member Ward 5 and Chet Adams for City Attorney. . 5.2 Oath of Office to Newly Elected and/or Re-elected Officials based on the results of the November 8, 2016 general election. (FOR POSSIBLE ACTION) (Time: 2:08 p.m.) Judge Barbara McCarthy administered the oaths of office to the newly elected and/or re-elected officials. 6. Comments 6.1 Comments from the Public (Time: 2:18 p.m.) An anonymous speaker concerned with retaliation to survivors of domestic violence said members of the community are concealing knowledge of destruction of child abuse evidence and legal errors made in court. 6.2 Comments from City Council and City Manager (Time: 2:21 p.m.) 7. Adjournment Council was adjourned at 2:21 p.m. ~R.~ GENO R. MARTINI, Mayor ATTEST: resa Gardner, City Clerk »> 11/28/2016 MAYOR AI 6.1 Geno Martini CITY COUNCIL City of Donald Abbott, Ward I Ed Lawson, Ward II Ron Smith, Ward III Charlene Bybee, Ward IV Kristopher Dahir, Ward V CITY ATTORNEY Chet Adams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, November 14, 2016 - following the Special meeting City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:23 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:23 p.m. 2. Roll Call (Time: 2:23 p.m.) Mayor Geno Martini, Council Members Donald Abbott, Ed Lawson, Ron Smith, Charlene Bybee, Kristopher Dahir, City Attorney Chet Adams, City Manager Steve Driscoll, and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Opening Ceremonies 3.1 Invocation Speaker - n/a 3.2 Pledge of Allegiance (Time: 2:24 p.m.) The Pledge of Allegiance was led by Council Member Donald Abbott. 4. Public Comment (Time: 2:25 p.m.) - None Donna Clontz, along with Wayne Alexander, representing the Reno Sf. Citizen Advisory Committee, and the Washoe County Sf. Services Advisory Board told Council of the "Stuff a Bus for Seniors" event to collect things for our community's senior citizens. Ms. Clontz requested the City of Sparks create a Sparks Sf. Citizens Advisory Committee and she distributed information related to senior citizen programs and resources to the Council. City Manager Driscoll said he would put staff time towards Ms. Clontz's request. 5. Agenda (Time: 2:30 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the agenda as submitted. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Regular City Council Meeting Minutes - Page 2 Monday, November 14, 2016 6. Minutes (Time: 2:31 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of October 24,2016. (FOR POSSIBLE ACTION) A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the minutes of the regular Sparks City Council meeting on October 24, 2016. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:32 p.m.) 7.1 Proclamation for Councilman Ron Schmitt Day; and Tribute to Councilman Schmitt (Time: 2:32 p.m.) Mayor Martini proclaimed November 14, 2016 as Councilman Ron Schmitt Day and presented the proclamation to Councilman Schmitt. Councilman Schmitt spoke of his IS-year journey on the Sparks City Council and thanked the council, citizens and staff for a wonderful experience. A video tribute was presented and parting gifts from the City of Sparks were awarded. 7.2 Proclamation for Senator Julia Ratti Day; and Tribute to Senator Ratti (Time: 2:40 p.m.) A video tribute was presented for Senator Julia Ratti. Mayor Martini proclaimed November 15, 2016 as Julia Ratti Day and presented the proclamation to Senator Ratti. Senator Ratti spoke of the 8-years she spent as a City of Sparks Council Member which was a great experience and a great opportunity. Senator Ratti thanked the council, city staff and her family. Senator Ratti was awarded parting gifts from the City of Sparks. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:53 p.m.) A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the consent items 8.1 thru 8.7 as submitted. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period October 6, 2016 through October 26, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration, discussion and possible approval to grant the "tools of the office" to Council Members Julia Ratti and Ron Schmitt. (FOR POSSIBLE ACTION) An agenda item from City Manager Steve Driscoll recommending Council grant the 'tools of the office' that they may wish to retain to Council Members Ratti and Schmitt. There is no impact to the general fund. 8.3 Consideration and possible approval of a contract (AC-5313) for the Alf Sorensen Shower Improvement Project in the amount of $83,806 to J&S Custom Homes. (FOR POSSIBLE ACTION) An agenda item from Capital Projects Manager Brian Cason recommending Council approve the contract. The existing shower areas at Alf Sorensen have been showing signs of moisture infiltration and damage along the base of the walls. This project will replace the lower portions Regular City Council Meeting Minutes - Page 3 Monday, November 14, 2016 of the walls, tile and base cove within the shower areas to mitigate the moisture damage issue and improve the aesthetic appearance. Funds are budgeted in the capital facilities fund; there is no impact to the general fund. 8.4 Consideration and possible approval of a Mutual Aid Agreement (AC-5314) between the Sparks and United States Department of Defense, National Guard Bureau. (FOR POSSIBLE ACTION) An agenda item from Fire Division Chief Jim Reid recommending Council approve the agreement to provide resources to assist each other with emergencies that exceed the capabilities of a single agency. This mutual aid agreement between the Sparks Fire Department and National Guard Bureau is brand new. The contract will be valid for a period of five (5) years. There is no impact to the general fund. 8.5 Consideration and possible acceptance of a Justice Assistance Grant (AC- 5315) in the amount of $38,305 from the State of Nevada Department of Public Safety, Office of Criminal Justice Assistance. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council accept the grant. The purpose of the grant funds is to continue to assist with the implementation of the requirements set forth by the Adam Walsh Act. The funds will benefit the Regional Sex Offender Notification Unit (RSONU) by purchasing access to the OffenderWatch portal, travel and training expenses for members of the unit to attend the 2017 Crimes Against Children Conference in Dallas, Texas, and performing necessary compliance checks. There is no impact to the general fund. 8.6 Consideration and possible acceptance of a Traffic Safety Grant (AC-5316) in the amount of $45,000 to participate in the State of Nevada Office of Traffic Safety 2017 Joining Forces Project. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council accept the grant. The State of Nevada Department of Public Safety, Office of Traffic Safety has offered the grant to the Sparks Police Department to pay for officer overtime costs to allow the Sparks Police Department to participate in the 2017 Joining Forces project. This program includes 20 special traffic enforcement events over the course of the Federal Fiscal Year, concluding in September, 2017. There is no impact to the general fund. 8.7 Consideration and possible approval of an application for a Gaming license for Sartini Gaming, LLC, dba Paddy & Irene's Irish Pub located at 906 Victorian Avenue #A, Sparks, NV submitted by Mr. Matthew Flandermeyer. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve Mr. Matthew Flandermeyer's application for a Gaming license for Sartini Gaming, LLC, dba Paddy & Irene's Irish Pub, located at 906 Victorian A venue #A, Sparks, NV contingent upon the location being inspected and approved by every city, county, district, and state agency having jurisdiction over the matter and upon fingerprints being returned from the FBI that do not reflect any disqualifying arrests/convictions. There is a potential increase of $1200 annually to the general fund. 9. General Business 9.1 Consideration, discussion and possible approval to make plan design changes to the City of Sparks Group Health Plan as recommended by the City of Regular City Council Meeting Minutes - Page 4 Monday, November 14, 2016 Sparks Group Health Committee effective January 1, 2017. (FOR POSSIBLE ACTION) (Time: 2:53 p.m.) An agenda item from Senior HR Analyst Jen McCall recommending Council approve the health plan design changes. The City of Sparks provides a self-insured group health insurance plans that includes medical, dental, pharmacy, vision and life for employees, retirees and dependents. The purpose of the Group Health Committee is to discuss cost containment measures, plan design changes and compliance requirements; and seek City Council approval when changes are recommended to the City's self-insured group health insurance plan. The Group Health Committee determined a reduction in the benefit for urgent care VISItS, reduction in the benefit for routine dental cleanings, elimination of the benefit for free over-the counter drugs, modification of the dental language for fillings, modification of the healthy lifestyle benefit list, increase in the annual dental maximum, increase in the lifetime orthodontia maximum and addition of virtual visits would not only save the plan money, but would be a better use of plan dollars and have a greater positive impact on the majority of members. An estimated net annual savings of $35,920 is expected within the group health self-insurance fund; there is no impact to the general fund. Public comment was received by Sparks' retiree Bill Isaeff requesting consideration of not reducing the current number of routine dental cleanings from 4 to 2, but change it from 4 to 3, and continue to allow the free over the counter (OTC) drugs or place as a $5 co-pay. Mr. Isaeff also commented that retirees do not get to vote on the committee and requested that be reviewed. Discussion was held regarding the dental cleanings and OTC's. Ms. McCall said voting members were determined by the collective bargaining process and could only be changed by collective bargaining. A motion was made by Council Member Smith, seconded by Council Member Dahir, to approve the recommended changes to the City of Sparks Group Health Plan effective at the beginning of the plan year which is January 1,2017. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 9.2 Consideration and possible approval of a multi-year service agreement (AC- 5317) between the City of Sparks and Smith Power Products to service the Jenbacher Cogeneration engine at the Truckee Meadows Water Reclamation Facility with an estimated annual cost of $62,000. (FOR POSSIBLE ACTION) (Time: 3:04 p.m.) An agenda item from TMWRF Plant Manager Michael Drinkwater recommending Council approve the multi-year agreement to provide routine maintenance services for the Jenbacher co generation engine at TMWRF. A new Jenbacher co-generation engine was installed at TMWRF in March 2016 to produce electricity from the waste digester gas. This engine requires routine service and maintenance to ensure performance and to maintain warranty coverage. Smith Power Products is the Jenbacher authorized service contractor for Nevada and while headquartered in Salt Lake City, Smith maintains a satellite office in the City of Sparks. Based on expected run hours during the balance of the current fiscal year, the total cost for FY 17 is estimated to be $39,585. The annual cost going forward is estimated at $62,000. The engine is under warranty and this routine maintenance needs to be performed per the service agreement. The cost of the service agreement will be included in the TMWRF operational budget each fiscal Regular City Council Meeting Minutes - Page 5 Monday, November 14, 2016 year. Mr. Drinkwater said it is an operational cost and the City of Reno will pay its percentage share. This cost was included as an expense in the Ameressco Project overall savings calculation; there is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Abbott, to approve the multi-year agreement with Smith Power Products for an estimated annual cost of $62,000. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 9.3 Consideration of and possible action on a Tentative Map request for a 140 single family lot subdivision, on a site 23.37 acres in size in the PD (Planned Development - Pioneer Meadows) zoning district generally located on the northwest corner of Wingfield Hills Road and Rolling Meadows Drive, Sparks, Nevada. (FOR POSSIBLE ACTION) (Time: 3:09 p.m.) An agenda item from Senior Planner Ian Crittenden on behalf of DB] Holdings, LLC & BB Investment Holdings, LLC recommending Council approve the tentative map. The Planning Commission also recommended approval. Mr. Crittenden said the project will be built in phases and one entrance to the subdivision on Rolling Meadows Dr. will be .opened during the first phase and the second entrance on Wingfield Hills Rd. will be emergency only until approval of another phase. The parcel to the west was approved as multi-family. There is no impact to the general fund. Nearly a year ago the Council requested an ordinance change to Title 17 to allow staff to approve final maps, however, that change has not yet been made. Staff will likely come to Council to request approval for a consultant to assist making the change to Title 17; this final map will come before Council for approval. A motion was made by Council Member Dahir, seconded by Council Member Smith, to approve the Tentative Map for Pioneer Meadows Planned Development (Village 10) associated with PCN16043, adopting Findings TI through TI2 and the facts supporting these Findings as set forth in the staff report and subject to the Conditions of Approval 1 through 13 as listed in the staff report. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 None 11. Planning and Zoning Public Hearings and Action Items 11.1 None 12. Comments 12.1 Comments from the Public (Time: 3:23 p.m.) - None 12.2 Comments from City Council and City Manager (Time: 3:23 p.m.) Council Member Lawson asked the City Manager to check what would need to be done to allow shipping containers to be used as housing in the City of Sparks; Mr. Lawson said the City of Reno and Washoe County have approved them. Regular City Council Meeting Minutes - Page 6 Monday, November 14, 2016 City Manager Driscoll announced one vacancy for a 2-year term on the Airport Noise Advisory Panel. To apply, complete a community services volunteer application and submit it prior to the end of business on Friday, December 2,2016. Council Member Dahir thanked the other Council members and staff and said he is looking forward to working with everyone. Council Member Bybee congratulated Council Member Smith on his reelection and the newly elected members, Council members Abbott and Dahir. May Martini also welcomed the new Council Members. City Attorney Adams also welcomed the new members and reminded them to get their campaign signs picked up. 13. Adjournment Council was adjourned at 3 :23 p.m. GENO~R.~ R. MARTINI, Mayor ATTEST: »> 12/12/2016 MAYOR AI 6.1 Geno Martini CITY COUNCIL Donald Abbott, Ward I Ed Lawson, Ward" Ron Smith, Ward Iff Charlene Bybee, Ward IV Kristopher Dahir, Ward V CITY ATTORNEY ChetAdams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, November 28, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m. 2. Roll Call (Time: 2:01 p.m.) Mayor Geno Martini, Council Members Donald Abbott, Ed Lawson, Ron Smith, Charlene Bybee, Kristopher Dahir, City Manager Steve Driscoll, Chief Assistant City Attorney Shirle Eiting and City Clerk Teresa Gardner, PRESENT. ABSENT: None 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:01 p.m.) The invocation was provided by Pastor Barb West, Sparks Nazarene Church. 3.2 Pledge of Allegiance (Time: 2:02 p.m.) The Pledge of Allegiance was led by Council Member Dahir. 4. Public Comment (Time: 2:03 p.m.) - None 5. Agenda (Time: 2:03 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Bybee, seconded by Council Member Smith, to approve the agenda as submitted. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 6. Minutes (Time: 2:03 p.m.) 6.1 Consideration and possible approval of the minutes of the special and regular Sparks City Council meetings of November 14, 2016. (FOR POSSIBLE ACTION) Regular City Council Meeting Minutes - Page 2 Monday, November 28, 2016 A motion was made by Council Member Lawson, seconded by Council Member Smith, to approve the minutes of the special and regular Sparks City Council meetings of November 14, 2016. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:04 p.m.) 7.1 Presentation: "Grifols Biomat USA" (Time: 2:04 p.m.) Gerry Halvorson of Grifols and Maria Sabuco of Biomat USA, Inc., gave a presentation on the operations at Grifols. Grifols is opening a new plasma center on East Prater Way in Sparks. Mr. Halvorson spoke on the training employees receive, the intake process for donors and the uses of plasma. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:21 p.m.) A motion was made by Council Member Smith, seconded by Council Member Dahir, to approve the consent items 8.1, 8.2, and 8.3 as submitted. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period October 27, 2016 through November 9, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible approval of the purchase of Crafco Polyflex II in the amount of $110,000. (FOR POSSIBLE ACTION) An agenda item from Public Works Manager Ron Korman recommending Council approve the purchase of Crafco Polyflex II in the amount of $110,000 during FY 16/17. Crafco Polyflex II is the product used in the crack sealing process when performing maintenance on city streets. The maintenance division estimates the amount of the product needed to complete the work for the season, and purchase accordingly. Funding is from the road fund; there is no impact to the general fund. 8.3 Consideration and possible approval of an Interlocal Cooperative Agreement (AC-5318) with the Regional Transportation Commission of Washoe County for the Signal Timing 5 Project. (FOR POSSIBLE ACTION) An agenda item from Transportation Manager Amber Sosa and City Engineer Jon Ericson recommending Council approve the interlocal cooperative agreement (lCA). The City of Sparks will provide staff to assist the Regional Transportation Commission (RTC) in implementing new signal timing into the City of Sparks central traffic system. The ICA allows the RTC to reimburse the City of Sparks up to $30,000 of the city's staff time. The funding for the project is 95% reimbursable from the Federal Highway Administration through Nevada Department of Transportation utilizing congestion mitigation air quality (CMQA) funds. The RTC will be funding the remaining 5% with a local match on the project. There is no impact to the general fund. Regular City Council Meeting Minutes - Page 3 Monday, November 28, 2016 9. General Business 9.1 Consideration and possible approval of Amendment No.1 to the Disposition and Development Agreement (AC-S172) between the Redevelopment Agency, the City of Sparks and SWD-Quarry FVS, LLC to extend the deadlines for closing escrow, and commencing construction on, the Agency Mixed-Use Parcels (APN 032-341-22 and APN 032-341-23). (FOR POSSIBLE ACTION) (Time: 2:22 p.m.) An agenda item from Assistant Community Services Director Armando Ornelas recommending Council approve Amendment No.1 to the Disposition and Development Agreement (DDA) with SWD-Quarry FVS, LLC. The proposed amendment to the DDA would extend the deadlines for closing escrow, and commencing construction on, the Agency mixed-use parcels (APN 032-341- 22 and APN 032-341-23). These are the two parcels owned by the Redevelopment Agency located directly in front of the Victorian Square movie theater building. Per the DDA, SWD Quarry FVS, LLC would purchase these parcels as sites for mixed-use buildings featuring retail/restaurant space on the ground floor and apartments on the second floor. The amendment would extend the deadline for closing escrow on these parcels from December 31,2016 to June 30, 2017. The deadline for the developer to begin construction would be extended from December 31, 2016 to July 14, 2017.There is no impact to the general fund. Council Members Lawson and Bybee suggested the agreement be extended until December, 2017. Mr. Ornelas explained that the city would know the status of the theatre by June. Mayor Martini requested updates to keep Council aware of the progress. A motion was made by Council Member Abbott, seconded by Council Member Bybee, to approve Amendment No.1 to the Disposition and Development Agreement with SWD-Quarry FVS, LLC. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. 9.2 Consideration, discussion and possible approval of changes to the City's Boards & Commissions appointments (from the following pool of candidates listed in alphabetical order: Donald Abbott, Charlene Bybee, Kristopher Dahir, Ed Lawson, Geno Martini, Ron Smith). (FOR POSSIBLE ACTION) (Time: 2:35 p.m.) An agenda item from City Manager Steve Driscoll recommending Council approve the City Council appointments to city boards and commissions. After an election occurs, the City Council reviews and redefines the appointments to the various boards & commissions. An election was held on November 8, 2016 and the new Council Members have been seated. Council reviewed the positions and appointments for the various boards & commissions. There is no impact to the general fund. Mayor Martini retained his appointments to the following boards & commissions: Legislative Team Nevada League of Cities - Board of Directors Regional Planning Governing Board Truckee Meadows Water Authority (TMW A) Board of Directors Truckee River Flood Management Authority Board of Directors Western Regional Water Commission - appointed by TMWRF (appointed by Sparks City Council, not confirmed by TMWRF partners). Regular City Council Meeting Minutes - Page 4 Monday, November 28, 2016 A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve Mayor Martini's appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Council Member Smith retained his appointments to the following boards & commissions: Mayor Pro Tempore Regional Transportation Commission (RTC) Sparks Tourism & Marketing Committee Truckee Meadows Water Authority (TMW A) Board of Directors Truckee River Flood Management Authority Board of Directors Western Regional Water Commission - Appointed by TMW A A motion was made by Council Member Lawson, seconded by Council Member Dahir, to approve Council Member Smith's appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Council Member Lawson retained his appointments to the following boards & commissions: Regional Planning Governing Board Reno Sparks Convention & Visitor's Authority (RSCVA) Western Nevada Development District A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve Council Member Lawson's appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Council Member Bybee retained her appointments to the following boards & commissions: Capital Funding Protection Committee Oversight Committee for School Facilities Regional Planning Governing Board A motion was made by Council Member Dahir, seconded by Council Member Lawson, to approve Council Member Bybee's appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. City Manager Driscoll suggested the Information Technology Steering Committee be abolished as technology needs are now being addressed through the capital improvement projects (CIP). A motion was made by Council Member Lawson, seconded by Council Member Dahir, to abolish the Information Technology Steering Committee. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Council Member Abbott was appointed to the foIlowing boards & commissions: Debt Management Commission Parks & Recreation Commission Regional Planning Governing Board - Alternate Reno-Sparks Joint Sewer Coordinating Committee Sewer Appeals Committee Truckee River Flood Management Authority Board of Directors- Alternate Regular City Council Meeting Minutes - Page 5 Monday, November 28, 2016 Washoe County Senior Services Board of Trustees Western Regional Water Commission (Appointed by Sparks) A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve Council Member Abbott's appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Council Member Lawson was appointed to the following additional boards and commissions: Legislative Team Sparks Tourism & Marketing Committee Tourism Facilities & Revitalization Steering Committee A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve Council Member Lawson's additional appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Council Member Bybee was appointed to the following additional boards & commissions: EDA WN Board of Directors Redevelopment Agency, Chair Regional Transportation Commission (RTC) - Alternate #2 Tourism Facilities & Revitalization Steering Committee A motion was made by Council Member Smith, seconded by Council Member Lawson, to approve Council Member Bybee's additional appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Council Member Dahir was appointed to the following board & commissions: Capital Funding Protection Committee Debt Management Commission - Alternate Oversight Committee for School Facilities Redevelopment Agency, Vice Chair Regional Transportation Commission (RTC) - Alternate #1 Reno/Sparks Joint Sewer Coordinating Committee - Alternate Truckee Meadows Water Authority (TMWA) Board of Directors - Alternate Washoe County District Board of Health Western Nevada Development District - Alternate A motion was made by Council Member Smith, seconded by Council Member Bybee, to approve Council Member Dahir's appointments. Council Members Abbott, Lawson, Smith, Bybee, Dahir, YES. Passed unanimously. Mayor Martini thanked Cyndi Boggan for her hard work on the presentation. City Manager Driscoll thanked Ms. Boggan and City Clerk Teresa Gardner for their work in putting the presentation together. Mr. Driscoll also thanked the Council for streamlining the process. Mayor Martini said he is proud of the Council and the organization for working so well together. Regular City Council Meeting Minutes - Page 6 Monday, November 28, 2016 Council Member Lawson stated that the City of Sparks has the three longest serving members in the county. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 None 11. Planning and Zoning PubliC Hearings and Action Items 11.1 None 12. Comments 12.1 Comments from the Public (Time: 3:19 p.m.) None, 12.2 Comments from City Council and City Manager (Time: 3:19 p.m.) Council Member Smith said to be expect 30 minute delays caused by the construction at Pyramid and McCarran. Mr. Smith also said the Christmas tree lighting for Sparks will be held at 6:30 pm, Friday night and the Christmas parade will be Saturday at 1:00 pm. Council Member Dahir said that 39 North will be doing a downtown north pole event at the th th Plaza on December 9 and 10 • Santa will be there. City Manager Driscoll announced opened committee positions: • Western Nevada Development District, two vacancies for 2-year terms. Applications for this committee will be accepted until the close of business on Friday, January 13,2017. • Airport Noise Advisory Committee, one vacancy for a 2-year term. Applications for this committee will be accepted until the close of business on Friday, December 2, 2017. Persons interested in applying for either of these positions should complete a Community Service Application. Council Member Bybee said the Nugget will be doing their Christmas tree lighting on Saturday at 5:30 pm. Every night at 5:30 the Nugget will be holding twelve nuggets of Christmas and will be donating a $2,000 check to a different charity each night. 13. Adjournment Council was adjourned at 3:23 p.m. GENO R. MARTINI, Mayor ATTEST: ;' 0 City fll_ +--~----=->.iU2A=--oW.=-=A=Ct~-----,,-,LJ'--"".::jWLd~~=,,--=---_ ... ~i5"4fPJa.icfG ~a Gardner, City Clerk »> 1/23/2017 AI 6.1 MAYOR Geno Martini CITY COUNCIL City of Donald Abbott, Ward I Ed Lawson, Ward /I 1. \ : ! t. Ron Smith, Ward /II ~" f!JLlf"~ > , • Charlene Bybee, Ward IV , . ~. Kristopher Dahir, Ward V CITY ATTORNEY Chet Adams CITY MANAGER Steve Driscoll REGULAR CITY COUNCIL MEETING MINUTES 2:00 P.M., Monday, December 12, 2016 City Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada 1. Call to Order (Time: 2:00 p.m.) The regular meeting of the Sparks City Council was called to order by Mayor Geno Martini at 2:00 p.m. 2. Roll Call (Time: 2:00 p.m.) Mayor Geno Martini, Council Members Donald Abbott, Ed Lawson, Charlene Bybee, Kristopher Dahir, City Manager Steve Driscoll, City Attorney Chet Adams and City Clerk Teresa Gardner, PRESENT. ABSENT: Council Member Ron Smith 3. Opening Ceremonies 3.1 Invocation Speaker (Time: 2:00 p.m.) Pastor Omar Palmer, Sparks Seventh Day Adventist Church, was not available. Dr. Angie Taylor provided the invocation. 3.2 Pledge of Allegiance (Time: 2:01 p.m.) The Pledge of Allegiance was led by Council Member Donald Abbott. 4. Public Comment (Time: 2:02 p.m.) Aria Overli of ACTIONN spoke of a vigil being held on December 22 at 6:00 p.m. to honor the homeless folks who have lost their lives on the streets and of safe zone encampments. 5. Agenda (Time: 2:05 p.m.) 5.1 Approval of the Agenda (FOR POSSIBLE ACTION) Consideration of taking items out of sequence, deleting items and adding items which require action upon a finding that an emergency exists. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to move item 9.7 before item 7.1 and approve the agenda as amended. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. Regular City Council Meeting Minutes - Page 2 Monday, December 12, 2016 6. Minutes (Time: 2:05 p.m.) 6.1 Consideration and possible approval of the minutes of the regular Sparks City Council meeting of November 28, 2016. (FOR POSSIBLE ACTION). A motion was made by Council Member Larson, seconded by Council Member Bybee, to approve the minutes of the regular Sparks City Council meeting on November 28,2016. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 9.7 Consideration and possible acceptance of a professional services proposal with the Guinn Center in the amount of $15,000 to support a multi jurisdictional law enforcement and community effort to identify and recommend best practices for promoting effective crime reduction strategies and building public trust throughout Washoe County. (FOR POSSIBLE ACTION) (Time: 2:06 p.m.) An agenda item from Police Chief Brian Allen recommending Council accept the professional services proposal. This is a professional services proposal between the City of Sparks (Sparks Police), the City of Reno (Reno Police) and Washoe County (Washoe County Sheriff's Office) to identify and recommend best practices for promoting effective crime reduction strategies while building trust throughout Washoe County. This is a continuation of efforts being made by regional law enforcement in enhancing community trust and building legitimacy in local law enforcement. The Guinn Center was selected by a working group of law enforcement executives, local government officials and community leaders based on their reputation to remain neutral on statewide issues and presenting facts in a non-partisan and fair basis. Though the Guinn Center will use the 59 recommendations from the President's Task Force on 21 st Century policing as a baseline, the focus as developed by the working group will be: Human Resources/Personnel, Training/Institutional Culture, and Data Collection. Drug forfeiture/seizure funds will be used; there is no impact to the general fund. Community leaders Dr. Angie Taylor, Manual Sanchez on behalf of Reverand Cesar Minera representing ministries, Sheriff Chuck Allen and NAACP representative Don Gallimore all spoke in favor of the continued support of the efforts of the task force working together with law enforcement in providing fair and impartial policing; effective community relationships; and the Guinn Center proposal. Mayor Martini and the City Council commended Sparks Police and first responders for the good work they do; supported being proactive in having the process reviewed; appreciated the example of effective relationships within the community and appreciation for the current community outreach provided by the Sparks Police. Police Chief Allen said if all regional partners agree to support the proposal, work will begin in January 2017 and a final draft should be completed by September 2017. Police Chief Brian Allen said the report will show us what we are doing that works well and review any recommendations for future strategies. Dr. Taylor said she is hopeful the media will share the positive work being done and Police Chief Allen said he hopes to promote the efforts through press conferences and social media. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to accept the professional services proposal with the Guinn Center in the amount of $15,000 as presented by staff. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. Regular City Council Meeting Minutes - Page 3 Monday, December 12, 2016 7. Announcements, Presentations, Recognition Items and Items of Special Interest (Time: 2:30 p.m.) 7.1 Presentation by Chief Charles Moore, Truckee Meadows Fire Protection District, regarding the Little Valley Fire. (Time: 2:30 p.m.) Truckee Meadows Fire Protection District Fire Chief Charles Moore expressed appreciation for the assistance received from the City of Sparks Fire Department during the recent Washoe Valley fire and his gratefulness for the regional cooperation between Truckee Meadows Fire and the City of Sparks Fire departments as demonstrated in Washoe Valley and earlier this year during the "S" fire. Chief Moore showed a short video ofthe Washoe Valley fire. 7.2 Presentation on the draft Sewer Model Update to the City of Sparks Sanitary Sewer Master Plan. (Time: 2:36 p.m.) Utility Manager Andy Hummel presented the draft sewer model update provided by the consultant Atkins and discussed the living model approach, flow metering, the existing system and its capacity, dynamic results, the build out system capacity and wastewater flow projections. A workshop will be held in January to further discuss the sewer system. Council requested the workshop include information on TMWRF capacity and build out estimates and that the report be shared with Regional Planning. City Attorney Adams said the model is beneficial to assist attorneys in defending land use. 8. Consent Items (FOR POSSIBLE ACTION) (Time: 2:57 p.m.) A motion was made by Council Member Lawson, seconded by Council Member Bybee, to approve the consent items 8.1 thru 8.5 as submitted. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 8.1 Report of Claims and Bills approved for payment and appropriation transfers for the period November 10, 2016 through November 23, 2016. (FOR POSSIBLE ACTION) An agenda item from Financial Services Director Jeff Cronk recommending the City Council approve the report of claims and bills as presented in the staff report. 8.2 Consideration and possible approval to purchase three (3) Zoll X Series Manual Cardiac MonitorslDefibrillators with necessary accessories from the Zoll Medical Corporation for $88,678.35. (FOR POSSIBLE ACTION) An agenda item from Fire Training/EMS Captain Ed McDonald recommending Council approve the purchase. The monitors are needed to replace existing, outdated monitors to implement the fire department's Paramedic Program which was approved by Council on August 22, 2016. In addition to providing advanced cardiac monitoring, this equipment is equivalent to the monitors used by our regional partners (REMSA, Truckee Meadows Fire Protection District, Reno Fire, etc.) and will allow continuity of care when responding to medical calls with these agencies. In accordance with the approved Paramedic Program, these monitors will be placed in service on fire apparatus located at Fire Station 4 and Fire Station 5. Funds are budgeted in the general fund. 8.3 Consideration and possible approval to purchase five (5) vehicles for the Police Department from Champion Chevrolet in the amount of $188,788.25. (FOR POSSIBLE ACTION) Regular City Council Meeting Minutes - Page 4 Monday, December 12, 2016 An agenda item from Public Works Manager Ron Korman recommending Council approve the purchase. This request is for the replacement of five Police Department vehicles #2200, #2201, #2202, #2204, & #2303. The last two units where involved in accidents and the monies collected from insurance will go to payoff the remaining balance owed in the vehicle replacement fund. The first three vehicles have reached the end of their life cycle. These three vehicles will be reevaluated and may be reused as a replacement for other older vehicles in the fleet. Funds are available in the Motor Vehicle fund; there is no impact to the general fund. 8.4 Consideration and possible approval to purchase four (4) vehicles for the Police Department from Carson Dodge in the amount of $140,876. (FOR POSSIBLE ACTION) An agenda item from Public Works Manager Ron Korman recommending Council approve the purchase. Two (2) Ram 1500 Crew Cab 4x4 short bed pick-ups and one (1) Ram 2500 Crew Cab SRW 4x4 are replacements for units #2401, #2501 & #210D; and one (1) Ram 5500 Crew Cab DRW Chassis is a new need for SWAT. All vehicles are for the Police Department. The three vehicles being replaced will be reevaluated and may be reused as a replacement for other older vehicles in the fleet. Funds are available in the Motor Vehicle fund; there is no impact to the general fund. 8.5 Consideration and possible approval of an application for a Gaming License for United Coin Machine Co. dba Century Gaming Technologies, dbat Bourbon Square Casino, located at 1040 Victorian Avenue, Sparks, NV, submitted by Mr. Timothy Walter Cogswell. (FOR POSSIBLE ACTION) An agenda item from Police Chief Brian Allen recommending Council approve Mr. Timothy Walter Cogswell's application for a Gaming license contingent upon the location being inspected and approved by every city, county, district, and state agency having jurisdiction over the matter and upon fingerprints being returned from the FBI/CJIS that do not reflect any disqualifying arrests/convictions. There is a potential annual income of$1,920 the general fund. 9. General Business 9.1 Consideration, discussion and possible approval of the Mayor's recommendation of one, 3-year term appointment to the Sparks Parks and Recreation Commission (from the following pool of applicants listed in alphabetical order: Laura Bayer; Jeff Bowling; Katie Jo Cromeenes; Elise Furno; Devyn Johnson; Zane Korth; Cody Loder; Jennifer Martinez; Marisa Mullen; Marisela Pallares; Omar Palmer; David Shocket; Kayla Wilson) and one 2-year term appointment to the Airport Noise Advisory Panel (from the following pool of applicants listed in alphabetical order: Laura Bayer; Shaun Carey). (FOR POSSIBLE ACTION) (Time: 2:57 p.m.) An agenda item from City Manager Steve Driscoll recommending Council confirm the Mayor's appointments to the Sparks Parks and Recreation Commission and the Airport Noise Advisory Panel. There is no impact to the general fund. A motion was made by Council Member Lawson, seconded by Council Member Dahir, to confirm the Mayor's appointment of Laura Bayer to the Sparks Parks and Recreation Commission. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. Regular City Council Meeting Minutes - Page 5 Monday, December 12, 2016 A motion was made by Council Member Lawson, seconded by Council Member Bybee, to confirm the Mayor's appointment of Laura Bayer to the Airport Noise Advisory Panel. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. Laura Bayer thanked the Mayor and Council and looks forward to serving the City of Sparks. 9.2 Discussion and possible approval for payment of the annual support from the City of Sparks to the Economic Development Authority of Western Nevada (EDAWN) for Fiscal Year 2016-2017 in the amount of $100,000. (FOR POSSIBLE ACTION) (Time: 2:59 p.m.) An agenda item from City Manager Steve Driscoll recommending Council approve the payment. In the annual budget process the City of Sparks Council allocates monies for the support of various governmental and quazi-governmental agencies. The Economic Development Authority of Western Nevada (EDA WN) is the partnering agency providing economic development support to the city and the region. In the City of Sparks Fiscal Year 2016-2017 Final Budget, a $100,000 allocation in support of EDA WN was approved by the Council. This agenda item was originally submitted as Item 9.1 at the Council's October 24, 2016, meeting but was pulled by the City Manager due to EDA WN's contracting with a private consultant on water issues. Upon meeting with Mike Kazmierski, CEO-EDA WN, and Steve Hill, Director-Governor's Office for Economic Development, it was determined the water consultant could help resolve potential water issues on the city's behalf and was not in conflict with the Council's direction to staff on effluent usage issues. The City Manager believes the consulting relation will help the city and is recommending processing the annual membership payment to EDA WN. Funds are budgeted in the general fund. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve payment for the city's annual support of EDA WN for fiscal year 2016-2017 in the amount of $100,000. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 9.3 Consideration and possible approval of a contract (AC-5319) for the award of the North Truckee Drain Realignment Phase 3 Project, Bid Number 16/17- 006, PWP WA-2017-022 to Q&D Construction, Inc in the amount of $14,118,008. (FOR POSSIBLE ACTION) (Time: 3:02 p.m.) An agenda item from Utility Manager Andy Hummel recommending approve the contract. This project will install 2,540 linear feet of double I 0'x14' reinforced concrete box culvert, 740 linear feet of double 8'x8' reinforced concrete box culvert, and 3,261 feet of storm drain pipeline north of Kleppe Lane and west of Greg Street as part of the overall North Truckee Drain Realignment project. This portion of the work will connect to the existing Phase I North Truckee Drain Realignment project where it crossed Greg Street, and will complete the North Truckee Drain Realignment. Funds are available in the capital improvement projects fund; there is no impact to the general fund. A motion was made by Council Member Abbott, seconded by Council Member Bybee, to approve the contract for the North Truckee Drain Realignment Phase 3 Project to Q&D Regular City Council Meeting Minutes - Page 6 Monday, December 12, 2016 Construction, Inc. in the amount of $14,118,008. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 9.4 Consideration and possible award of a contract (AC-5320) to provide Inspection and Materials Testing Services for the North Truckee Drain Realignment Phase 3 Project with Construction Materials Engineers, Inc in the amount of $553,872. (FOR POSSIBLE ACTION) (Time: 3:04 p.m.) An agenda item from Utility Manager Andy Hummel recommending Council approve the contract. Construction of the North Truckee Drain Phase 3 Realignment project will require a substantial amount of materials testing and inspection which is above the capabilities of city staff. Additionally, night and weekend work (and associated required inspection) will be performed for certain portions of the project (namely the railroad crossing). Materials Testing and Inspection services are a key component for successful construction of the North Truckee Drain Realignment Phase 3 project. These services will help insure that the project is constructed as desired, resulting in a long service life. Funds are available in the capital improvement projects fund; there is no impact to the general fund. Council Member Dahir recommended Regional Planning should continue to look at this area for flood control. A motion was made by Council Member Dahir, seconded by Council Member Bybee, to approve the contract to provide inspection and materials testing services for the North Truckee Drain Realignment Phase 3 Project to Construction Materials Engineers, Inc in the amount of $553,872. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 9.5 Consideration and possible approval of a contract (AC-5321) to provide Construction Surveying Services for the North Truckee Drain Realignment Phase 3 Project with CFA, Inc in the amount of $275,000. (FOR POSSIBLE ACTION) (Time: 3:06 p.m.) An agenda item from Utility Manager Andy Hummel recommending Council approve the contract. Construction of the North Truckee Drain Phase 3 Realignment project will require a substantial amount of construction survey to ensure the project is built in the correct location which is above the capabilities of city staff. Additionally, CF A will provide as-built surveying of the project as it is completed as a permanent record of the work. Construction surveying services are a key component for successful construction of the North Truckee Drain Realignment Phase 3 project. These services will help insure that the project is constructed as desired in the correct location, resulting in a properly functioning project. Funds are available in the capital improvement projects fund; there is no impact to the general fund. Mayor Martini suggested this may be a good opportunity to allow others to see this construction related to flood control. A motion was made by Council Member Lawson, seconded by Council Member Dahir, to approve the contract to provide construction surveying services for the North Truckee Drain Realignment Phase 3 Project with CF A, Inc in the amount of $275,000. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. Regular City Council Meeting Minutes - Page 7 Monday, December 12, 2016 9.6 Consideration and possible approval of $110,000 for contract labor to support Building Inspection for the remainder of FY 2016/17. (FOR POSSIBLE ACTION) (Time: 3:08 p.m.) An agenda item from Assistant Community Services Director Armando Ornelas recommending approve the expenditure. Since June 2015, Community Services-Building Inspection division has utilized two contract workers as building inspectors through the Manpower temporary staffing agency to help with the demands of increased building inspections. Funds are available in the development services fund; there is no impact to the general fund. A motion was made by Council Member Bybee, seconded by Council Member Lawson, to approve the continued use of contract labor for an additional amount of $110,000 during Fiscal Year 2017. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 9.7 This item was heard before agenda item 7.1 per approval of agenda 9.8 Consideration and possible acceptance of the City's Comprehensive Annual Financial Report (CAFR) for fiscal year 2015-2016, and review and possible approval of the City's Plans of Corrective Actions relating to the City's external auditors' conclusions and recommendations. (FOR POSSIBLE ACTION) (Time: 3:10 p.m.) An agenda item from Accounting Manager Debi Kinder recommending Council accept the CAFR and approve the city's plans of corrective actions and authorize the CAFR to be distributed to interested parties as well as be submitted to the Government Finance Officers Association (GFOA) for consideration for its Certificate of Achievement for Excellence in Financial Reporting award. The auditors found the financial statements to be materially correct and a fair representation of the condition of the city. Included in the CAFR on pages 168-170 is a federal plan of corrective action pertaining to audit recommendations. Prevailing wages and grant reporting contributed to need for corrective actions. The Nevada Revised Statutes (NRS) require that any violations of statute discovered during the audit be addressed via submission of a plan of correction action to the State Department of Taxation. Staff also requested authorization to distribute the CAFR to interested parties as required. There is a $580 impact to the general fund for fees associated with the GFOA award program. A motion was made by Council Member Lawson, seconded by Council Member Dahir, to accept the Comprehensive Annual Financial Report for FY2015-2016 as presented. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 10. Public Hearing and Action Items Unrelated to Planning and Zoning 10.1 Public hearing, consideration and possible approval of Bill No. 2714 creating an ordinance authorizing the issuance by the City of Sparks, Nevada of its Local Improvement District No.3 (Legends at Sparks Marina) Limited Obligation Refunding Bonds in the maximum principal amount of Regular City Council Meeting Minutes - Page 8 Monday, December 12, 2016 $13,870,000 and providing other matters relating thereto. (FOR POSSIBLE ACTION). (Time: 3:12 p.m.) An agenda item from Financial Services Director Jeff Cronk recommending Council approve Bill No. 2714. An opportunity exists to issue refunding bonds to refinance at a lower interest rate the City's Local Improvement District No.3 (LID) Improvement Bonds that were originally issued in 2008. These bonds are paid for by special property assessments paid by parcel owners within the LID (i.e., Legends at Sparks Marina), and as such, there is no financial impact to the City or the City's Redevelopment Agency. However, refunding the 2008 bonds at a lower interest rate will serve to reduce the debt service costs that are being paid by the parcel owners within the LID that have outstanding assessments. There is no impact to the general fund. A Public Hearing was opened at 3: 15; no comments were received. A motion was made by Council Member Lawson, seconded by Council Member Abbott, to approve Bill No. 2714, creating an ordinance authorizing the issuance by the City of Sparks, Nevada of its Local Improvement District No.3 Limited Obligation Refunding Bonds in the maximum principal amount of $13,870,000. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 11. Planning and Zoning Public Hearings and Action Items 11.1 Consideration and possible approval of Resolution No. 3304 adopting the Land Use Assumptions, Capital Improvements Plan and Associated Impact Fees for Impact Fee Service Area Number 1. (FOR POSSIBLE ACTION) (Time: 3:16 p.m.) An agenda item from Community Services Director John Martini recommending Council approve Resolution No. 3304. The purpose of this item is to conduct a periodic check of the land use assumptions and capital improvements plan included in Impact Fee Service Area Number 1 (lFSA#I) and update those assumptions as needed to determine the amount of impact fees per development unit within the service area. As of December 30,2015, 11,813 service units have been permitted leaving 14,623 service units available for future developments. Funds collected through the impact fee program will be used to provide regional infrastructure in the service area; there is no impact to the general fund. Infrastructure financing plan for additional acreage in 1991 was adopted by Resolution No. 2270 as a volunteer impact fee program agreed to by property owners; NRS changed to include fire departments and parks and Resolution No. 2157 created mandatory impact fees. Analysis is required every 3 years and was completed in 2005 and 2013. A liberal analysis was performed in 2013 during challenging times. Current land use clarity allowed a better analysis and increased impact fees were recommended. Fire station 5 physical structure only has been paid for and future fire stations (new or updated) were discussed. John Martini said approval of the Resolution would reset the impact fees effective January 1,2017. The impact fee update was presented to the Enterprise Fund Advisory Committee (EF AC) on November 1, 2016. The EFAC voted unanimously to forward a recommendation of approval to the Capital Improvements Advisory Committee. Regular City Council Meeting Minutes - Page 9 Monday, December 12, 2016 The Capital Improvements Advisory Committee, reviewed the land use assumptions, Capital Improvements Plan and associated Impact Fees for IFSA#1 on November 17, 2016 and voted unanimously to forward a recommendation of approval to the City Council. A Public Hearing was opened at 3:29; no comments were received. A motion was made by Council Member Dahir, seconded by Council Member Bybee, to approve Resolution No. 3304 adopting the Land Use Assumptions, Capital Improvements Plan and Associated Impact Fees for Impact Fee Service Area Number 1. Council Members Abbott, Lawson, Bybee, Dahir, YES. Council Member Smith, ABSENT. Passed unanimously with those present. 12. Comments 12.1 Comments from the Public (Time: 3:30 p.m.) - None 12.2 Comments from City Council and City Manager (Time: 3:30 p.m.) City Manager Driscoll announced there are two vacancies for 2-year terms on the Western Nevada Development District. Applications for this committee will be accepted until the close of business on Friday, January 13, 2017. Persons interested in applying should complete a Community Service Application. Mayor Martini said this is the last meeting for 2016 and wished everyone happy holidays on behalf of himself and the City Council. 13. Adjournment Council was adjourned at 3:31 p.m. ATTEST: »>