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Vestry Minutes 3.24.21

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Vestry Minutes 3.24.21 St. Patrick’s Episcopal Church Vestry Regular Monthly Meeting Minutes March 24, 2021 This virtual meeting was conducted via Zoom. Those who were in attendance: Greg McIntyre-Rector, Cady Warner-Senior Warden, Ginger Missert-Junior Warden, Hollis Adams, Scott Laughinghouse, Jay Maddocks, Jennifer Shubert, Denise Watson, Bob Berini-Treasurer, and Mary Bilmanis-Clerk to the Vestry. Those who were absent: Charley Patterson and Emily Privette. This meeting was opened with prayer led by Fr. Greg at 6:33 PM. I. Rector’s Report • Fr. Greg gave thanks for the St. Patrick’s Day Celebration service and music. He gave special thanks to Jayne and Randall Sprinkle, accompanists Musically Yours, and Joe Konen. Attendance at the Sidewalk Communion was the highest to date. • Highlighting the closing of his sermon on March 21 he expressed his desire that our congregation’s members and leaders embrace our differences and work together to effectively and efficiently create a safe space to serve our community. • With improving Covid statistics, St. Patrick’s can return to Phase 2 of the Diocesan Covid Safety Guidelines. Under these guidelines twenty-five people (including service participants) can meet in-person indoors and fifty can meet outdoors. The regathering committee is working on how to safely proceed. • The Holy Week schedule of services is: All indoor in-person services are limited to twenty-five in attendance. However, for Easter Sunday services the Bishops will allow larger in-person indoor and outdoor attendance. o Palm Sunday 8:00 AM indoor in-person worship March 28 palm procession will be filmed and inserted into 10:30 live streamed service 10:30 AM indoor in-person and live streamed with music. Sidewalk Communion will follow. o Maundy Thursday 7:00 PM in-person traditional Maundy April 1 Thursday worship service 8:00 PM-8:00 AM Night Watch vigil, in-person and live streamed o Good Friday Noon in-person and live streamed April 2 Stations of the Cross 7:00 PM in-person and live streamed Good Friday Liturgy o Easter Sunday 8:00 AM indoor in-person worship Attendance limited to 40 persons 10:30 AM indoor in-person worship (limited to 40 persons) and live streamed. Sidewalk communion will follow this service. Noon outdoor in-person worship Easter egg hunt will follow this service. A later service may be added if needed. • A video and instructions for holding an in-home Seder meal will be provided to anyone interested. Please see the March 25 Weekly News for information. • Current Diocesan Covid safety guidelines do not allow for nursery/childcare during church services. • The roles of acolytes and lay readers are being restored to services on a limited basis, based on guidelines from the Diocese. II. Finance Report The Finance Committee met on March 23. Please see the Finance report attached. They also discussed the Building and Grounds Committee’s report on the roof replacement. (See Section III below.) III. Roof Replacement Report Jay reported on the progress of replacement of the flat portion of the church’s roof which is above the narthex and offices. The Building and Grounds Committee requested bids for this project from five vendors. Two companies returned bids for consideration. These bids were reviewed and presented to the Finance Committee. B&G suggested that the bid from Race City Roofing be accepted and the Finance Committee concurred. Ginger reported that the Finance Committee recommended that a 10% contingency be added to the total price of the bid. Ginger moved to accept the bid from Race City Roofing with a 10% contingency added. Jennifer seconded the motion. During discussion it was suggested that the contingency addition be raised to $2500. Ginger stated that the Finance Committee’s contingency recommendation was actually $2000. Ginger amended her motion to accept the Race City Roofing bid with a $2000 contingency available. Denise seconded this motion and the motion was unanimously approved. Jay hopes to have the work begin at a time that would not interfere with Easter celebrations and anticipates the work will be completed in one day. IV. Vestry Retreat The Vestry Retreat will be held March 27 from 9 AM – 3 PM. The plan is to meet in-person following Covid precautions. A Zoom option will be available. The meeting is scheduled to include two sessions and a lunch break. Cady is working on an agenda with input from Vestry members and Fr. Greg. Agenda items will include a discussion, facilitated by Elizabeth Pierce, of rewriting the Vestry Covenant, a second look at last year’s goals, and strategic planning for the year ahead. V. Other Business • Ginger reported that St. Patrick’s application for a second Paycheck Protection Plan loan has been approved. This loan will help to reopen the Preschool. Loan forgiveness for the first PPP loan has not yet been received but is expected. • Cady shared that planning for the reopening of the Preschool is underway. • Jennifer suggested that the Church’s annual calendar be opened to start scheduling church events. VI. Next Meeting / Adjournment The next Vestry Meeting will be April 14 at 6:30 PM. This meeting was adjourned at 7:27 PM. Minutes respectfully submitted by, Mary Bilmanis, Clerk to the Vestry St. Patrick’s Episcopal Church Vestry Ministry Reports March 2021 Building and Grounds Report not yet available Children, Youth, and Family March 24, 2021 Children, Youth and Family Ministry Report Recap and what’s upcoming: February/March: • Children • K-5th is meeting on Sunday afternoons at 1:00 pm outside at the church for Sunday School and participating in the Superbook series. • Looking ahead: Planning is almost done for when we are able to gather for in person worship. More to come on those guidelines. • Youth • 6-8th is meeting on Sundays at 5 pm and Tuesdays at 7 pm via Zoom. • Working through the Bible Project series. • 9th-12th is meeting on Sundays at 6 pm and Wednesdays at 7 pm via Zoom. • Working through the Bible Project series and continuing to learn about the Episcopal Church. • Looking ahead: Andrew is working on planning what kind of activities the Youth could entertain and get involved in once we are able to volunteer under the diocesan COVID guidelines. • Family • Bible Study Monday nights at 8:00 via Zoom – all are welcome! • Looking ahead: Andrew is finalizing some different ways we can gather while following COVID guidelines. Preschool Update: • We are open for summer and fall enrollment! • Preparing to work on reopening plan for the preschool. Respectfully Submitted by Cady Warner Communications March 23, 2021 Communications Report • Assisted Kat Sykes with Weekly News articles, Lent on the Labyrinth and Stations of the Cross. Worked with Father Greg McIntyre and Kat Sykes on the Outdoor Offerings in Lent video. • Currently working on the Easter postcard. • Steve Messick continues to update and refresh our website. Respectfully Submitted by Hollis Adams Finance Finance Report – March 24, 2021 February financials show the church $4,847 below budget. $8,950 decrease is due to pledges/regular contributions down from February budget. This appears to be due to timing of pledge payments but needs to be monitored closely. Committee expenses are running behind budget which appears to be a timing issue at this time. This results in a positive variance of $3,190. Jay Maddocks, representing Building and Grounds, presented a project proposal for the flat portion of the roof to the Finance Committee. The Finance Committee agreed with this proposal of $19,640 and suggested $2,000 additional for project contingencies. This should be funded with capital asset reserve funds. The church has been approved for a second PPP loan. The funds should be received soon. On behalf of the Finance Committee, I would like to thank all of our parishioners for their continued financial support. Respectfully submitted by Ginger Missert Membership Development Report not yet available Outreach Date: 3/22/2021 Recap: March • Angel Tree - N/A • Back 2 School Bash - N/A • Christian Mission – Donations are now again being taken. • Christmas Families - N/A • Episcopal Relief Development - N/A • Give Hope Global - N/A • Habitat for Humanity – We still await the lift of building pauses. Brent Garvin in working with Habitat to navigate return to builds. • HOMe • Reading Buddies – N/A • Operation Startup Pantry – N/A • Just One Can – Still going strong! • Mooresville Loves Our Military - N/A • Mooresville Soup Kitchen - N/A • Racial Justice – See in progress • Rise Against Hunger – Mark Hatley will continue leading this ministry. • Room in the Inn – N/A • Sharing Thanksgiving Meals – N/A • Solace for Children – Program dissolved and is no longer. Outreach will be replacing with Racial Justice. In Progress: • Racial Justice – Phil Crawford and I continue speaking of a new “league” to carry forward the spirit of this group and reaching members of St. Patrick’s and the Mooresville Community. • Rise Against Hunger – Mark Hatley will continue leading this ministry. Thoughts on adding a date to the calendar in the hope of being together come October. Looking ahead: 1. Racial Justice - workshop for various ministries as well as open workshop 2. Rise Against Hunger to set a “Be the Sermon Date”? Parish Life March 7, 2021 Parish Life Ministry Report Due to Covid restrictions, we have been unable to meet in person. This has resulted in no activities for Parish Life. With vaccinations in process, we look forward to creative ways to begin meeting in person. Respectfully Submitted by Denise Watson March 24, 2021 Parish Life Ministry Report We distributed St Patrick’s Day cookies during Outdoor Communion on Sunday March 14th. We ordered 50 cookies and distributed approximately 35-40.
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