Naghlu Hydropower Rehabilitation Project (NHRP)

Sub-Project: Sarobi Substation

SITE SPECIFIC ENVIRONMENTAL & SOCIAL MANAGEMENT PLAN (ESMP)

For Component-3 Environmental and Social Sustainability, Project Management Support, and Future Project Preparation Da Afghanistan Breshna Sherkat (DABS)

September 2017

Table of Contents LIST OF ACRONYMS ...... 0 1. Executive Summary 1.1 PROJECT BACKGROUND ...... 1 1.2 PROJECT OBJECTIVE ...... 1

1.3 PROJECT COMPONENTS ...... 1 2. ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN ...... 3

2.1 INTRODUCTION ...... 3 2.2 PURPOSE ...... 3 2.3Aims and Objectives of ESMP………………………………………………………………………...3 2.4 LEGISLATIVE AND POLICY CONSIDERATIONS ...... 3 2.5 SUMMARY OF ENVIRONMENTAL AND SOCIAL IMPACTS ...... 4 2.5.1 Potential Negative Environmental impacts ...... 4 2.5.2 Potential Negative Social impacts ...... 4 2.5.3 Labour influx risk assessment………………………………………………………………...5 3. ENVIRONMENTAL AND SOCIAL MANAGEMENT ...... 6

3.1 ESMP COST ...... 6 3.1 ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN ...... 7 3.1.1 Pre Construction Phase ...... 7 3.1.2. Construction Phase ...... 10 3.1.3. Operational and Maintenance Phase ...... 15 4. IMPLEMENTATION OF THE ESMP ...... 18 5. GRIEVANCE REDRESS MECHANISM(GRM) ...... 18

5.1 NHRP SAROBI SUBSTATION GRIEVANCE REDRESS MECHANISM( GRM) ...... 18 6. MONITORING AND AUDITING ...... 21

6.1 INTRODUCTION ...... 21 6.2 REPORTING PROCEDURE ...... 21 7. CAPACITY BUILDING ...... 21 8. DISCLOSURE ...... 21 9. TRAINING ...... 21 ANNEX 1- RISK ASSESSMENT IDENTIFICATION AND MITIGATION MEASURES ...... 23 ANNEX 2: NHRP SAROBI SUBSTATION SAMPLE GRIEVANCE REGISTRATION FORM ...... 34 ANNEX 3: MONITORING PLAN ...... 35 ANNEX 4: SAFETY SIGN PLACEMENT ON SUBSTATION…………………………………….…….37 Other necessary safety signage……………………………………………………………..….42 ANNEX 5: PROCEDURES FOR MINE RISK MANAGEMENT………………………………………...50 ANNEX 6: ENVIRONMENTAL AND SOCIAL GUIDELINES FOR CONTRACTORS……………….56 ANNEX 7: ENVIRONMENTAL AND SOCIAL CHECKLIST FOR SCREENING OF SUB-PROJECTS UNDER NHRP PROJECT……………………………………………………………………………….....58 ANNEX: 8 Grievance Redress Committee (GRC)………………………………………………………....63 Annex 9 Summary of consultation meetings with communities-CDCs………………………………….…64 ANNEX 10: EMPLOYEES’ CODE OF CONDUCT………………………………………………………………………………………..….65 ANNEX 11: ON PUBLIC INFORMATION POSTER ON GRIEVANCE SERVICE………………………………………………....70

List of Acronyms

AP Affected Person(s) CCMP Contractor Camp Management Plan COO Chief Operating Officer CV Curriculum Vitae DABS Da Afghanistan Breshna Sherkat EHS Environmental Health and Safety ESMF Environmental and Social Management Framework ESMP Environmental and Social Management Plan ESIA Environmental and Social Impact Assessment ESS Environmental and Social Safeguards GOA Government of (the Islamic Republic of) Afghanistan GRM Grievance Redress Mechanism GRC Grievance Redress Committees IFC International Finance Corporation IR Involuntary Resettlement LV Low Voltage MEW Ministry of Energy and Water MV Medium Voltage NDF National Development Framework NEPA National Environmental Protection Agency (Afghanistan) NGOs Non-Government Organizations NHRP Naghlo Hydropower Rehabilitation Project PAP Project Affected Persons PCB Poly-chlorinated Biphenyls PM 10 particulate matter 10 micrometers PPE Personal protection Equipment QA Quality Assurance SFO Safeguards Focal Point SMEC Snowy Mountains Engineering Corporation STD Sexually Transmitted Disease ROW Rights of Way UNMACA United Nations Mine Action Canter for Afghanistan UXOs Unexploded Ordinances WB World Bank

1. Executive Summary Introduction

1.1 NHRP project Background (Sarobi Substation) The Naghlu Hydropower Rehabilitation Project component -3 construction of substation in Sarobi district of Kabul province, Afghanistan. The general aims of project are providing electricity to households, institutions, and businesses in selected villages of Sarobi district. commonly it have no potential adverse Social and Environmental impacts ,but some little negative impacts is predicated during implementation and operation phase, for which the following site specific Environmental & Social Management Plan (ESMP) is prepared to outline the types of control measures that must be implemented to reduce environmental and social risks during Construction of the substation

1.2 Project Objective The Project Development Objective is to increase the supply of electricity and to improve dam safety.

1.2 Project Components

1. Component 1: Mechanical, Electrical, and Electromechanical Work. This component complements the rehabilitation of the electrical and electromechanical parts of the plant previously undertaken and ensures their sustainable operation. It consists of two subcomponents as follows:  Subcomponent 1(a): Rehabilitation of Unit 1 and Balance of Plant. This includes the completion of electromechanical rehabilitation work focused on Unit 1, particularly (i) testing of the existing bent rotor shaft followed by repair if possible or replacement if not; and (ii) completion of rehabilitation of the existing plant.

 Subcomponent 1(b): Enhancing Maintenance of the Powerhouse. Other units of the power house are in need of regular maintenance. This subcomponent will particularly support provision of spare parts and consumables for three to five years to ensure the sustainable operation and normal maintenance of the existing plant.

2. Component 2: Dam Safety and Power Generation Capacity Improvement This component aims to ensure the safe operation of the dam through the two subcomponents as follows:

 Subcomponent 2(a): Dam Safety Audit and Safety Improvement Measures. This component will finance technical assistance and studies including (i) audit of the dam’s structural and operational safety; (ii) preparation of plans and bidding documents for works to improve safety to acceptable standards, focused on reactivating the bottom outlet, adequacy of auxiliary power and other systems, improvements to the head gates closing system, installation of instrumentation, and clearance of the UXOS from the dam structure; (iii) studies on structural and operational safety considering updated hydrological and seismic data

and following relevant international/national standards/guidelines; and (iv) flood routing through Naghlu Dam to Sarobi Dam, including adequacy of its spilling arrangements.  Subcomponent 2(b): Optimization of Power Generation. This component aims to examine the potential for increasing power generation at NHPP. This would identify options for sustainable sediment management and for increasing the amount of electricity produced by the dam. It consists of (a) Feasibility study to examine the feasibility of various options to increase power generation and (b), Detailed design which supports the preparation of detailed designs should the feasibility study return a positive result, and will be closely guided by the findings of Environmental and Social Impact Assessment (ESIA), resettlement and livelihoods restoration, environment and social management plans, health, and other related action plans.

3. Component 3: Environmental and Social Sustainability, Project Management Support, and Future Project Preparation This component includes two subcomponents:  Subcomponent 3(a): Environmental and Social Sustainability. This subcomponent aims to ensure the environmental and social sustainability of the dam through (a) Local Development Assistance which will promote benefit sharing with local communities and will support electrification in the project area and improved access to skills training for local communities: (b) Supporting environmental and social management to ensure the effective planning, implementation and monitoring of all safeguards instruments across all project components.  Subcomponent 3(b): Project Management Support and Future Project Preparation aims to ensure that DABS receives advice on good international practices.

2. Environmental and Social Management Plan 2.1 Introduction The following site specific Environmental & Social Management Plan (ESMP) is prepared to outline the types of control measures that must be implemented to reduce environmental and social risks during implementation and Construction of the Sarobi Substation and its electrical and electromechanical parts of the Substation at Naghlu hydropower plant area (component 3). The potential environmental and social risks for component-3 were identified during preparation of Environmental and Social Management Framework and consulted with relevant stakeholders including community representatives and affected persons from upstream and downstream, The mitigation measures identified during that process are listed as specific commitments to direct performance criteria within the updated site specific ESMP for component 3. The updated ESMP complies with the principles and policies of the ESMF for NHRP.

2.2 Purpose of the ESMP The primary purpose of an ESMP is to mitigate/reduce potential environmental and social impacts of planned activities and to ensure that all identified environmental and social risks expected to occur during Construction works at Sarobi Substation are reduced to an acceptable level. This will be achieved through engagement of all relevant parties in environmental and social management. In particular, this will include integrating environmental and social management planning with design, construction methods and operation planning. The requirements of this plan are applicable to all on-site work carried out. All contractors and suppliers will be bound to comply with the requirements of this plan, in so far as they are applicable to the nature and scope of their work. The scope of this plan embraces the risks created by the design of the Project, the short- term risks that will arise during the construction (the works the project is paying for) and any long-term risks that are influenced by the construction methods. 2.3 The ESMP Amis and Objectives:  Draws together the measures proposed to mitigate negative, and to maximize positive, environmental and social impacts, and groups them logically into component-3 with common themes;  Define a proposed institutional structure to govern the implementation of the ESMP;  Defines the specific actions required, roles and responsibilities for these actions, timetables for implementation, and associated costs; and  Describes capacity building and training requirements for the implementation of the ESMP.

2.4 Legislative and Policy Considerations Legislation and policies that are relevant to construction of Sarobi Substation and its electrical and electromechanical parts of the Substation at the Naghlu hydropower plant area are summarized in Table 1.1. Table 1.1: Summary of relevant legislation and policies

Jurisdiction Legislation or Policy Relevance

Operational Policy 4.01 Environmental/social assessment NHRP ESMF Environmental and Social Management Environmental Law (2006) Environmental impact assessment and ESIA regulation (2017)- management NEPA Environmental health and safety

IFC EHS guideline NEPA Pollution Control Policy discussion and Management in Afghanistan

Afghanistan Labor law MEW- Energy sector Environmental and Social Hygienic & Safety measures Safeguards Guideline (ESS- guideline)

2.5 Summary of Environmental and Social Impacts 2.5.1 Potential Negative Environmental impacts The environmental impacts associated with the construction and electro-mechanical works include: tree cutting, around 110 medium and small age non fruit trees will be removed these trees are inside the compound of former oxygen factory where the substation will be built in, these trees are belongs to NHRP property, another impact is limited damage to landscape and green cover of the near surroundings of the proposed substation due to traffic of heavy machinery, storage of construction material and equipment’s in the area and workforce density, managing removal, storage, handling and disposal of used oil’s and lubricants, and petroleum products. Other impacts are loud noises and dust. These impacts are low to medium level and thus readily reversed or effectively managed with mitigation measures outlined in the relevant table. DABS will conduct a brief workshop to undertake risk assessment impacts of project activities under component-3 including appropriate mitigation measures. For detailed of risk assessment process refer to Annex 1- Risk Assessment Identification and Mitigation Measures, which also includes the potential social risk assessments.

2.5.2 Potential Negative Social impacts Limited social safeguards impacts are predictable under construction of the substation in component 1, because the construction and electro-mechanical work will be implemented in the premise of Naghlo power plant area near to a small local village and still not electrified , while upon completion of the substation the villager will ask for electricity. As per Naghlo officials these villagers are illegally living in the vicinity of NHRP thus they are not eligible for electrification and the project wouldn’t cover them ,but it will be better to distribute electricity for the villagers by providing document according to DABS administrative regulations and law which don’t prove their eligibility of the mentioned place because it is important for Dam and plant security and humanitarian of the villagers

. Moreover, there might be community safety issues-labor influx risk, and dispute and or local demand to push for hiring local residents, instead of hiring labors from outside. There can also be disputes arise over whether a hiring or firing of an employee was proper. Absence of adequate measures considered to reduce impacts during construction (e.g., noise, vibrations, dust, and wastes) and construction activities may adversely affect the natural environment. In addition there might be workplace complaints arising during rehabilitation activities, for which DABS has established Grievance Redress Committee both in community level and project level and trained them in grievance redress mechanism, complaint registration method, grievance services according to project ESMF ,for more details refer to annex 8 on Grievance Redress Committee GRC and annex 9 on summary of consultation meeting with stakeholder and CDCs. The GRM procedures as outlined in the approved ESMF will be followed.

2.5.3. Labour Influx risk assessment

The construction of substation does not require a large influx of labour from outside of the project area. Most of the unskilled workers will be recruited locally in the project area- only specialized staff are expected to be recruited from outside. The specialized staff from outside will make about 20 percent and will be residing in labour camps in the selected district- substation area. There will be proper location selected for labour camps, which will be away from the residential areas. Given that workers under the sub component “construction of substation” are expected to be largely recruited locally, the overall social impacts anticipated from the labour influx of workers and followers in the selected site of Sarobi district are rated to be low. Therefore, the labour influx related mitigation measures are likely able to be addressed solely through this site-specific ESMP. This site specific ESMP includes the employee code of conduct (see annex 10), which will be followed.

3. Environmental and Social Management DABS safeguards team during the process of risk assessment and preparation of ESMP identified environmental and social risks arising from all phases of the activities under component 3. The team also recommended adoption of specific mitigation measures to either:  Reduce risks assessed as high or medium to low, or  Ensure that risks assessed as low do not increase. The following sections provides guidance to relevant parties for implementation of the mitigation measures for each project phase: The risk level associated to component-3 Social and Environmental impact are defined based on the assessment, during updated the Site Specific ESMP, and carried out by DABS team.

3.1 ESMP Cost The ESMP matrix includes estimated cost various activities under component-3. The cost will be based on the assumption of DABS team which could be varied based on the specific mitigation activities and the contractor financial estimate, which will be submitted during bidding process.

3.1 Environmental and Social Management Plan

3.1.1 Pre Construction Phase Table 1.2a – Implementation of Tendering Phase Mitigation Measures Activities/ Potential Assessed Mitigation Monitoring Institutional Responsibilities Estimated Cost Concerns impacts Risk level measures Indicators Implementation Supervision Pre- -Submission of Low Introduce Potential DABS NHRP Contractor to bidding tenders that fail requirement bidders advised project Manager DABS SFO include Social to address for mandatory in writing of and DABS and environmental attendance at mandatory Procurement Environmental and social pre-bid attendance at Manager mitigation issues. meetings as a pre-bidding measures in requirement meetings as a - contractor for requirement of design documents failure to submission of tender. attend pre bid a conforming meeting and tender -contractor - Include site failure to inspection on understand pre-bid all social and meeting Site inspection environmental agenda included as part issues relating - Provide of pre-bid to bid details of meeting preparation environmental and social ESMP included requirements in bidding to Contractors documents in the bidding documents Bid -Selection of medium -Include Modified BOQs DABS NHRP DABS Contractor to evaluation Contractor environmental include project Include

with little or no and social environmental managers, environmental and understanding requirements and social DABS social of in BOQ mitigation procurement requirements in environmental - Provide measures manager BOQ and social recognition of requirements, contractor Bid evaluations - Selection of costing of include Contractor that environmental assessment of has made no and social contractors’ allowance for items in bid costs for environmental evaluation implementing and social - Include environmental requirements in environmental and social determining / social mitigation bid expertise on measures. price the bid - Limited evaluation DABS implementation committee. safeguards of focal point sits environmental on the bid and social evaluation requirements panel - failure to take environmental and social requirements into account during bid evaluation

Table 1.2b – Implementation of Pre- construction Phase Mitigation Measures

Activities Potential impacts Assessed Mitigation Monitoring Institutional Responsibilities Estimated Risk level measures Indicators Implementation Supervision costs Preparation - Increased risk of medium -Include Acceptable Contractor DABS SFO of workforce requirement CCMP Contractor injury; for CCMP in drawing DABS Naghlo Camp - Increased risk of specifications included in project Management damage to - Apply QA specifications manager and Plan built environment; principles to social (CCMP) -failure of CCMP safeguard team contractor to acceptance Undertake prepare -Discuss consultation with an acceptable CCM contractor Written CDC member as proposals with confirmation part of the -community safety- DABS of CCMP CCMP labor influx risk acceptance acceptance by SFO+ process Contractor -Risk of social consultant to include conflict prior to training for A clause to be works on site safety included in the -insure to labor contract to follow up the influx risk mandate mandate - consultant firm and hiring of local clause by community over those contractor. safety from other DABS will areas. conduct -Discussion session with Discuss and community contractor training for representatives proposals with common and provide community awareness common , social awareness conflict regarding the resolving

project and community safety Erection of Location in low -Identify Suitable contractor DABS Naghlu contractor unsuitable site suitable camp camp site plant manager. construction site in identified camp consultation with Naghlo power plant Relevant official approvals - Obtain obtained for relevant camp site. approvals for camp location Contractor Low quality \ medium -Include Bidding \DABS TEAM DABS SFO provide unacceptable requirements documents evidence of work; for key staff include key - failure of qualifications requirement staff Contractor to in bidding for qualifications provide documents; contractors to evidence of key - Non- provide staff acceptance of documentary qualifications Contractor evidence of work plan key staff until qualifications evidence is provided

3.1.2. Construction Phase Table 1.2c – Implementation of construction Phase Mitigation Measures

Activities Potential Assessed Mitigation Monitoring Institutional Estimated

impacts Risk measures Indicators Responsibilities costs level Implementation Supervisi on Operation of Increased medium Undertake watering Existing of -Include requirement for DABS Contractor contractor levels of PM10 of camp site proper regular watering of to include construction in the -Implement ventilation camp site and estimated camp Power plant approved work plan construction sites during ventilation site especially -Submit regular Regular summer in bidding and during summer monitoring reports measurement documents Contractor watering of PM10 - During summer cost in - Community Contractor to undertake bidding inconvenience; -Establish and water spraying each day document. before start of work maintain a From; Making GRC at and regularly throughout register for - uncontrolled community and the day thereafter dust generated project level to recording and as otherwise directed Contractor from operation register and public by the site of Contractor satisfied the complaints supervisor camp complainants about - Implement approved Consultant Contractor work plan firm performance - Monitor and submit monthly reports on contractor implementation of approved work plan and mitigation measures Operation of - medium Include requirement Check of data Bidding documents to DABS Contractor contractor Contamination for implementation collection and include requirements to include construction of soil, surface of log book for for workers to be requirement camp and mitigation measures leakage provided with the s facilities groundwater; in the bidding following Contractor of workers From: documents; Number of facilities: in bidding

- pollution and - Provide workers sanitation − Adequate numbers of documents nuisance to the with appropriate facilities in the functional community facilities; site bathrooms and latrines Contractor from lack of -Undertake regular (latrines may latrines, monitoring; Quality and be portable) Contractor Bathrooms, - Implement QA quantity of − Covered rubbish bins potable water requirements water point in for scraps and medical the site − Adequately stocked DABS equipment. first aid medical kit − Trained person to provide first aid assistance if required - Bidding documents to Contractor include requirement for provision of facilities for collection and DABS- regular disposal of solid consultant and liquid wastes firm - Undertake regular disposal of solid & liquid wastes - Undertake regular monitoring to ensure compliance with requirements - Issue NCR and CAR for non-compliances - CAR not to be released until non-compliance is addressed Management - medium Include Existing of the -Ensure that requirements DABS Contractor of Contamination requirements primary and relating to spill will include spills and of soil, surface relating to spill secondary management and debris requirement construction water and management and collection are included in bidding s of spill and

12 debris groundwater; debris- old spare point documents; debris in - Increased risk parts removal in - Ensure that the bidding of injury; bidding Availability of Contractor addresses spill Consultant documents From: documents; First Aid kit management and debris firm with - failure to - Include spill and removal as SFO from promptly debris/waste Availability of inclusions in acceptable DABS attend to spills; removal in trained First Contractor work - failure to Contractor Aid provider plan; appropriately work plan; in the work - Include requirement for dispose - Promptly attend to force Contractor to of construction oil spill promptly attend to oil DABS debris/ spare - Collect and spills in bidding parts dispose of documents construction debris -Ensure any oil spills are in designated attended to promptly locations - Ensure Contractor Contractor - Monitor collects and disposes of performance in construction debris in Consultant accordance with QA designated locations firm with Provisions - Monitor Contractor SFO from performance in DABS accordance with QA requirements

Dismantling Risk of injury medium Contractor to Ensure that requirements DABS Contractor of existing -the newly comply with health, EHS guideline of relating to safety and to include old building hired workers safety requirements are provided hygienic included in health and of former face a higher of GoA and the and staff are bidding documents. hygienic oxygen injury rate IFC/WB. trained safety factory. Ensure that all project training in -Contractor to staff follow safety bidding ensure that All measures. documents employees practice Contractor and demonstrate a -ensure all newly hired high standard of staff received training on personal safety and safety and health issue. contractor hygiene. Monitor contractor -DABS’s SFO with performance related to consultant firm to safety and health issue. monitor Contractor performance and Consultant implement firm and - QA provisions as SFO required

Social -Arising Social Medium Discuss with Inspection of ,NHPRP manager. DABS impacts dispute from villagers to resolve document Social Safeguard team ineligible their issues and living of replace to legible villagers in place vicinity of - Contractor to substation. comply with safety -Community guideline. - Monitor NHPRP manager DABS Contractor Safety issues. -A clause to be contractor Social and to include included in the performance Environm community -Labor influx contract to mandate related to ental safety and

risk. hiring of local over safety and safeguard Labor influx - those from outside health issue team, risk training to bidding - Undertake Implement the -NHRP plant staff, document Community community and modified DABS Social Safeguard Disputes. stakeholders Community team. -NHPRP DABS will consultation Consultation manager conduct Plan Contractor ,DABS training for -Making GRC at Social GRC community and Safeguard members -Local project level to NHPRP plant Staff team. regarding community register and Assure from DABS Social Safeguard the complaints and satisfied the performance team. Grievance inconvenience complainants and activation Redress from project of GRC Mechanism activities ,Grievance -A clause to be Registration included in the and contract to mandate community hiring of local over disputes those from outside resolution -Local community to -insure to push for hiring follow up the local residents mandate clause instead of by contractor outsiders.

3.1.3. Operational and Maintenance Phase Table 1.2d Implementation of operational Phase Mitigation Measures

Activities Potential Assessed Mitigation Implementation Institutional Estimated Cost impacts Risk level measures Responsibilities Implementation Supervision Construction risk of injury medium Contractor to -Ensure all Contractor Contractor and Contractor to of Substation and health issue comply with newly hired staff DABS SFO conduct Safety health and received training and health safety duty on safety and training to all under IFC health issue. Consultant firm project staff , EHS guideline. especially for -contractor to Monitor newly hired comply with contractor health and performance safety law of related to safety Afghanistan and health issue Storage and Leakages of medium Contractor to Ensure reference DABS Contractor and Contractor to stock-pilling chemical. comply with is made to DABS SFO include health and Risk of injury. health and relevant safety Health and safety guideline in the requirements in hygienic issue requirement bidding project documents under IFC documents. Contractor EHS guideline. Failure to Ensure all comply with employees GoA law received training on handling and Consultant firm storage of + SFO equipment and spare parts

Monitor contractor performance

related to safety and health issue Maintenance Contamination of medium Employee Ensure all staff Contractor DABS SFO of the soil, surface of(Substation working in the Substation water & who will be substation groundwater responsible for received training -Increased risk of maintenance) in safety and Naghlu power injury to promptly hygienic issues. plant staff operate and maintain the Ensure to follow substation and safety and health to requirements appropriately outlined in the DABS dispose the use IFC ESH oils and guideline and or replace of Afghanistan spare part safety law. Monitor contractor performance related to safety and health issue Local Arising Social Medium Making GRC Inspection of NHPRP DABS electrification issue the resident at community document and manager. issues of Small village and project performance of Social Safeguard in vicinity of level to GRC team Naghlo plant ( register and informal area) satisfied the will demand to complainants be connected to power grid.

4. Implementation of the ESMP DABS- NHRP team will be responsible for ensuring implementation of the ESMP. Other key parties in the ESMP implementation will be Naghlu Power Plants Manager and the Contractor. The DABS- safeguards focal officer and contractor assigned Social and Environmental focal point will be responsible for ensuring appropriate corrective action is taken by the Contractor for any failure to implement required mitigation measures during construction of Substation and it’s electrical and electromechanical parts of Sarobi Substation. Where contractual agreements are entered into for work associated with rehabilitation work under component 3, NHRP will:  include the ESMP in contract documents for all work to be undertaken by the contractors  ensure that the contractor comply with the requirements of the ESMP

5. Grievance Redress Mechanism All complaints about construction works under component 3 will be directed to and recorded by the DABS safeguard focal officer. The safeguards focal officer will maintain a complaints register that records details of all complaints received, the action taken in response, where necessary, and any corrective actions or procedural changes implemented to prevent recurrence. The initiator of the complaint will be advised of the results of all investigations and actions taken. The register will be regularly audited by the NHRP Project Manager (PM) to ensure timely response to complaints. The safeguards focal officer will review the register daily and advise NHRP PM of any relevant complaints. The Project Manager will then investigate the complaint and instigate any corrective action required. In case of an appeal, the appellant will have the option to approach the DABS CEO.

5.1 NHRP Grievance Redress Mechanism GRM) The approved ESMF for NHRP outlined GRM process, as following The GRM covers grievances related to both environmental and social concerns, including workplace complaints. The elements of the project’s GRM conducted or accessed at three different levels are:

 Local GRC members with responsibilities.  Efforts made to resolve issues at community level/project level  A Grievance Redress Committee at district/project level  Appeal mechanism to DABS management  Capacity building support.  Information sessions for local communities and contractor staff to use grievance service.  Uptake channel for grievance registration.  Local logbook ,who should maintain local logbook.

 Registration of all grievances in the central GRM database of excel sheet to enable tracking and review.

Where an individual has a grievance she or he, should, in the first instance, be encouraged to make use of existing local-level structures (e.g. CDCs/shura and village leaders) to try to resolve quickly any concerns or grievances related to project development and implementation. The GRM structure that outlines the grievance handling process is shown below. It is worth mentioning the activities under component one will be happing within the premise of the Naghlu power plant area where the former oxygen factory was located in; where the power plant official will act to address grievances at level 1 (power plant official will be acting in place of community or CDC). Please refer to annex-2 GRM form, to be used by complainants. DABS- NHRP will conduct public information to inform local communities in Sarobi district to use grievance service – please see annex 11 on public information poster on grievance service

GRM process outlined in Figure 1.1 below

GRM

Local Resolution Measures

Solv End ed

If NO Grievance Redress Committee

(Project Level)

Solved End in 10

If NO DABS Management /COO

Solved End in day

If NO If still unresolved, APs may choose to exercise their right under Afghanistan law to refer the matter to a court of law.

6. Monitoring and Auditing 6.1 Introduction Monitoring and auditing will be undertaken to determine the impact as a consequence of the rehabilitation, and maintenance of the electro-electromechanically work. General monitoring and auditing will be conducted weekly throughout the rehabilitation stage and annually during the operation and maintenance phase. Routine monitoring and reporting will be undertaken by safeguard focal officer and the contractor. DABS will develop an auditing schedule and undertake audits in accordance with the schedule. DABS staff will be responsible for undertaking environmental audits. DABS will maintain all audit records and will be responsible for scheduling follow up inspections to ensure that corrective actions are implemented for any identified non-compliances. DABS will be responsible for determining severity of non-compliance and may instruct works to cease until the non-compliance is rectified. A non-compliance register will be established and maintained by DABS and all non-compliances recorded there-in.

6.2 Reporting Procedure The Contractor will be required to report any environmental or social incidents to the (DABS safeguard focal officer). The contractor will report to the DABS Safeguards Focal Officer (SFO) and the NHRP Manager. The DABS Manager will advise the contractor about appropriate mitigation measures and the DABS ESS team will direct the contractor to undertake these mitigation measures. If there are complaints from the public during the construction phase, the DABS Manager is to be notified immediately. The following information should be recorded by the Consultant.  Time, date and nature of the incident / report;  Type of communication (e.g. telephone, personal meeting);  Contact details with telephone number of person making the complaint. If this person  wishes to remain anonymous then “not identified” is to be recorded;  Details of response and investigation undertaken as a result of the incident / complaint;  Name of person undertaking investigation of the incident / complaint;  Corrective action taken as a result of the incident / complaint. The consultant will prepare and submit weekly monitoring reports to the DABS Manager.

7. Capacity Building

Capacity building measures will be required to ensure that institutions involved in implementing the various ESMP components have the technical, management and other skills to fulfill their roles. The key focus areas for capacity building will be:  The DABS Local Safeguards team  NHRP technical and engineering staff  Naghlu power plant staff & Sarobi Substation Staff  Local GRC members

Other institutions will require more specific and targeted training and awareness raising, e.g. the contractor and workforce,

8. Disclosure This Environmental and Social Management Plan (ESMP) for (Sarobi Substation) under component three has been prepared by the EES team on the basis of the ESS guideline. The ESS guideline was prepared by SMEC international during 2010 for implementation of EPRP. The site specific ESMP is also in line with the approved ESMF for NHRP project. Prior to approval of the project by the World Bank, the ESMF was disclosed on 19.Feb.2014 by DABS in Afghanistan in both Dari and Pashto in relevant places in the country and the English version of the ESMF at the World Bank’s external website on 4 July, 2013. The Site specific ESMP for component will be disclosed in country in relevant sites. 9. Training The Table 1.3 outlines the proposed training for DABS staff as well as employees of the Contractor. The training is aimed at the practical aspects of environmental monitoring and management. Table 1.3- training plan N Training Mode of Environmental Aspect to Training Training o Recipients Training be covered Conducting conducting Agency Date 1 NHRP/ Sarobi Lecture, • Environmental Env. and Fourth quarter Substation workshop Overview social experts of 2017 Environmental Group • Laws and Consultants Safeguards Discussion Regulation/standards Team Site Visit and Acts • ESMP and ESMF overview • EHS guidelines and pros and cons

2 NHRP/ Sarobi Seminar • Environmental Env. and Fourth Substation Workshop Overview social experts Quarter of Operation/Mai Lecture • Laws and Consultants 2017 ntenance Staff Regulation/standards NHRP and Acts Safeguards • EMP and ESMF Team overview • EHS guidelines and pros and cons 3 Contractor Seminar • Environmental Env. and Before staff Workshop Overview social experts starting of Lecture • Laws and Consultants implementati Regulation/standards NHRP on activities and Acts Safeguards • EMP and ESMF Team overview • EHS guidelines and pros and cons • STD and other transmitted disease issue.

4 Contractor Workshop • Labor influx risk Contractor During Staff Session • Health Safety construction Lecture • Grievance Services of Substation and maintenance 5 Local GRC Workshop • Grievance Redress Env. and Third and Lecture Mechanism social experts fourth • Grievance Consultants quarter of Registration method NHRP 2017 and • Grievance services Safeguards during Team project implementati on 6 Local Session • Grievance services Env. and Before Community • Public Awareness social experts starting of about the project Consultants project • Labor influx risk. NHRP activities Safeguards ,during Team project implementati on

ANNEX 1- RISK ASSESSMENT IDENTIFICATION AND MITIGATION MEASURES

Introduction Risk assessment for construction of Sarobi Substation was conducted during Late March, 2017 by NHRP Safeguard team. This risk assessment identification of project impacts and mitigation measures has been updated by DABS, who is now the responsible agency for implementation of component 3.

DABS followed the process outlined in Figure 1.2 below:

Establish the Context

Identify Risks

Analyses Risks

Evaluate Risks and Review Monitor

Communicateand Consult

Treat Risks

Establish the context This component consisted of the following:  Review environmental and social risk management of activities under the component 3.  Review findings of ESS guidelines developed during 2010, and  Review details of Construction, Mechanical, Electrical and electro-mechanical works

3 x 3 Risk assessment matrix and hazard identification word diagram The 3 x 3 Risk Assessment Matrix has been used as the tool to evaluate risk level for activates under component 3. The matrix is shown in Table 1.4.

Table 1.4: 3 x 3 Risk assessment matrix

Likelihood Severity

Low Medium High adverse social or Measureable adverse Significant damage or environmental impacts environmental or social impact on impact. Will result in environmental systems annoyance or nuisance & public. Widespread to impact on the public the public resulting injury or illness Low low low medium Event could occur occasionally

Medium low Medium High Event will occur about 50% of the time

High Medium high critical Event will almost certainly Medium High Critical

The 3 x 3 matrix was used in conjunction with a hazard identification diagram word to identify potential impacts and risk levels and mitigation measures for each activity under component 3. The mitigation measures were adopted to achieve the following:  In the cases where risk level was assessed as medium or high – reduce risk to low  In the cases where risk level was assessed as low – ensure risk level does not increase  In the cases where risk level was assessed as critical – modify the project to avoid critical risk activities

The hazard identification word diagram template is shown in Table 1.5 below.

Table 1.5: Hazard identification word diagram template Project Activity What Possible Likelihood Severity Risk Mitigation phase could go consequences Level measures wrong

Identification, analysis and evaluation of risks These tasks were undertaken in the compilation of the hazard identification word diagram template.  All activities for each project phase under component 3  Assessment of what could go wrong  Determination of possible consequences if something does go wrong  Assessment of likelihood that something will go wrong  Determination of severity of impacts if something does go wrong  Determination of risk level based on 3 x 3 matrix  Recommendations for mitigation measures to:  reduce risk levels for medium and high to low level  prevent low risks from rising

The completed hazard identification word diagram template for activities under construction of Substation are shown in Table 1.5a

Project Activity What could go Possible Likelihood Severity Risk Mitigation measures phase wrong consequences Level

Design Preparation of BoQ for Nil Nil In consultation with construction of Safeguards expert Substation (Contractor will prepare this BoQ) Pre- Dismantling of existing Failure to take Nil Low Low Low Guiding the contractor to for construction old building of former environmental and bringing the site in where the oxygen factory where the social requirements construction materials disposed new substation will be into account to its natural possible shape. built in When removing the old building construction materials like stones and etc. Dust from camp site Increased levels of PM10 in Low Low Low Assure procurement and the power plant site availability of PPE especially during summer -public inconvenience

Noise and vibration public inconvenience Low Low Low Use of PPE from camp site Pollution and public inconvenience Medium Medium Medium Contractor to provide nuisance to the -Contamination of soil, workers with: public from lack of surface and groundwater − adequate numbers of latrines, functional bathrooms bathrooms, potable and latrines water and – latrines medical equipment may be of portable type − covered rubbish bins for scraps − adequately stocked

first aid medical kit − trained person to provide first aid assistance if required -Contractor to provide facilities for collection and regular disposal of solid & liquid wastes. DABS’s Safeguards focal officer to undertake regular monitoring to ensure Contractor compliance with requirements. If Contractor is found not to comply DABS-Safeguards team issue nonconformance report & corrective action request (CAR). CAR not to be released until implemented by Contractor to satisfaction of DABS Safeguards focal officer.

Management -Failure to promptly -Contamination of soil, Medium medium medium -DABS to ensure that of spills and attend surface water and requirements relating to spill waste from power plant to spills groundwater management & debris - Failure to - Risk of injury removal are included in appropriately bidding documents dispose of waste -Safeguards Focal Officer from power plant (SFO) to ensure that these issues are addressed as part of requirement for acceptable Contractor work plan - Contractor to promptly attend to oil spill in accordance with DABS

directions - Contractor to collect and disposed of construction debris in designated locations

Storage and stock-pilling Failure to comply Leakages of chemical. Medium Medium Medium Contractor to comply with IFC with health and Risk of injury. EHS guideline and GoA law. safety requirement Health and hygienic issue under IFC EHS -DABS and consultant firm to guideline. monitor contractor Failure to comply performance. with GoA law -Contractor to provide report Maintenance Installation of heavy Installation of heavy health & Safety hazards Medium Medium Medium Electrical safety training to of the electric and electric and overall workforce and Substation electromechanical parts electromechanical technical staff. parts may have serious body impairment issue

Summary of recommended mitigation measures The mitigation measures developed through the risk assessment process are summarized in Table 1.5b:

Table 1.5b: Summary of mitigation measures

Project Activity Possible Problem Potential Impacts Risk Recommended Mitigation Phase Level Measures

Design Preparation of BoQ for Nil Nil Low construction of Substation (Contractor will prepare this BoQ) Pre- Construction Assessment of selected Nil Nil Low place for Substation. Prepare -Contractor failure to -Increased risk of Medium -DABS to include a Contractor prepare an workforce requirement in specifications Camp acceptable CCMP injury for Management Plan -Increased risk of damage Contractor to provide an (CCMP) to acceptable CCMP built environment together with drawings -Delays & cost increases - DABS to provide for Hold Point for camp construction until acceptance of CCMP

-Consultant firm+ SFO to provide acceptance of CCMP in writing following consultation with manager of Naghlu power plant.

-Consultant firm + SFO to provide written release of Hold Point following acceptance of

CCMP Erection of Location in unsuitable Noise generated from low -Contractor to identify contractor site camp suitable site in consultation construction site with Naghlu power plant and camp consultant firm+ SFO. - Contractor to obtain site approval from Power plant+ Sarobi district manager or Wolaswal. Contractor Failure of Contractor to Low quality / low -DABS to ensure that bidding provide provide unacceptable documents contain evidence of evidence work, requirements in relation to key staff providing evidence of qualification key staff qualifications - Contractor to provide CVs of key staff to DABS

-Consultant firm+ SFO not to accept work plan until evidence is Provided. Dust from camp site Increased levels of PM10 medium -Contractor to undertake in the water spraying each day Power plant site, before start of work and especially regularly throughout the during summer day thereafter - Contractor to implement approved work plan

Consultant firm + SFO to monitor and submit monthly reports on Contractor implementation of approved work plan and implementation measures Pollution and nuisance Contamination of soil, medium DABS to ensure that bidding to the surface documents to include the

30 public from lack of and groundwater following requirements: latrines, bathrooms, - Contractor to provide potable workers with: water and medical -- adequate numbers of equipment functional bathrooms and latrines – latrines may be of portable type --covered rubbish bins for scraps -- adequately stocked first aid medical kit -- trained person to provide first aid assistance if required Erection of Location in unsuitable low Contractor comp shall be contractor site or private land located on land to be free of construction -land dispute issue dispute. camp /community conflict

Pollution and nuisance Contamination of soil, medium -Contractor to provide to the surface facilities for collection and public from lack of and groundwater regular disposal of solid & latrines, bathrooms, liquid wastes potable water and - consultant firm + SFO to medical equipment undertake regular monitoring to ensure Contractor compliance with requirements. - If Contractor is found not to comply consultant firm + SFO issue nonconformance report & corrective action request. Correction Action Request (CAR) not to be released until implemented by

Contractor to satisfaction of consultant firm + SFO/DABS Management -Failure to promptly Contamination of soil, medium DABS to ensure that of spills & attend to surface requirements relating to spill waste/ spills water & groundwater management & debris debris -Failure to -Increased risk of injury removal are included in appropriately dispose bidding documents of construction debris -Consultant firm + SFO/DABS to ensure that these issues are addressed as part of requirement for acceptable Contractor work plan - Contractor to promptly attend to oil spill in accordance with consultant firm + SFO directions - Contractor to collect and disposed of waste/ debris in designated locations -Consultant firm and SFO of DABS to monitor Contractor performance and implement QA provisions as required Storage and stock- Failure to comply with Leakages of chemical. medium -Contractor to comply with pilling health and safety Risk of injury. IFC EHS guideline and GoA requirement under IFC Health and hygienic issue law. EHS guideline. Failure to comply with -DABS and consultant firm GoA law to monitor contractor performance.

-Contractor to provide report Site clearance Maintenance of the Repair or replacement -Failure to promptly Contamination of soil, medium DABS to ensure that Substation of spare part attend to surface requirements relating to spill

32 spills water & groundwater management & debris -Failure to Increased risk of injury removal are included in appropriately dispose bidding documents of construction debris -Consultant firm + SFO/DABS to ensure that these issues are addressed as part of requirement for acceptable Contractor work plan - Contractor to promptly attend to oil spill in accordance with consultant firm + SFO directions - Contractor to collect and disposed of waste/ debris in designated locations -Consultant firm and SFO of DABS to monitor Contractor performance and implement QA provisions as required

ANNEX 2: NHRP (SAROBI SUBSTATION) SAMPLE GRIEVANCE REGISTRATION FORM (Refer to ESMF)

Grievance Number: ______LOCATION : District: ______Village: ______CDC Name: ______NAME OF COMPLAINANT: ______Tazkira number: ______ADDRESS:______Telephone #: ______DATE RECEIVED: Classification of the grievance (Check boxes)  Water Use  Dispute with contractors CDC formation  Inter-community dispute Land acquisition and Compensation  Technical/operational coordination  Financial  Process delays  Water Quality  Noise  Sanitation  Water Use

 Other (specify)______Brief description of the grievance:

What is the perceived cause?

Suggested action (by complainant) to address grievance:

ANNEX 3: MONITORING PLAN

Environmental Parameter Standard Location Frequency Duration Implementation Supervision Component Pre-Construction Provision of the Ensure that all Safety plan, Trainings NHRP Number of For how NHRP and Relevant Safety (EHS) the required and awareness raising vicinity inspection long Contractor DABS and compliances and provisions are Safety GRM in place Specialist mechanism Construction Phase Noise level dB (A) Scale Environm Noise As directed Reading Contractor Relevant ental Law level by Expert should be DABS and (NEPA) meter kept taken every Safety at a 15m and Specialist distance of then average 15m from of an hour the source.

Accidents Safety Training ESMP/Saf At the Monthly To be set Contractor NHRP ety Plan work area Manager

Health and safety Singe, posters displayed, ESMP At Work Monthly Contractor NHRP health awareness lectures, Site Manager are being provided to each worker and health check. Rout of access Ample rout signaling has Safety At work Monthly Daily Contractor NHRP been done? Indication of Guidelines Sites Manager risks + voltage risk and ESMP indication

ANNEX 4: SAFETY SIGN PLACEMENT ON SUBSTATIONS “Rooms and spaces in which electric supply conductors or equipment are installed shall be so arranged with fences, screens, partitions, or walls to form an enclosure as to limit the likelihood of entrance by unauthorized persons or interference by them with equipment inside. To ensure safety it requires posting of a safety sign at each entrance and one on each side of fenced enclosures. Installing one safety sign per side can be an effective deterrent for a 30-foot by 30-foot substation. One safety sign per side is not enough for a 500-foot by 500-foot substation. How many are enough? There should be enough signs so that it is obvious to anyone approaching a substation fence from any avenue of approach, that there are WARNING signs on the fence. The legibility of the sign influences the number of signs necessary to meet this goal. The legibility of the signal word WARNING on a safety sign is a function of letter height, letter font, the colors of the letters and background, the angle of the sign relative to the line of sight of the viewer and the general illumination level.

LETTER HEIGHT When a sign orientation is 90° to the line of sight of the viewer, well illuminated, and the letter color is in high contrast to the background color, the letter height determines the minimum distance at which the word is legible. By definition, a person with visual acuity of 20/20 is capable of reading letters 0.4 inches tall at a distance of twenty feet. Only about twenty percent of the general population has a visual acuity of 20/20. The minimum visual acuity for driving a motor vehicle in most states is 20/40. If the viewing distance is 50 feet, then the signal word letter height should be at least 50 divided by 150 or 1/3 foot (4 inches).

LETTER FONT

Photo 1. Letter font also has an effect on legibility. Examples of four letter fonts, Arial, C G Omega, Arial Black, and Haettenschweiler, are shown in photo 1.

Letter font also has an effect on legibility. Examples of four letter fonts, Arial, C G Omega, Arial Black, and Haettenschweiler, are shown in photo 1.

Photo 2. The viewing distance is 87.5 feet. The letters are 3.5 inches in height. The letter font also affects the legibility of a sign when the sign is viewed at an angle. The same sign viewed at a 20° angle and distance of 36 feet is shown in photo 2.

The viewing distance is 87.5 feet. The letters are 3.5 inches in height. The letter font also affects the legibility of a sign when the sign is viewed at an angle. The same sign viewed at a 20° angle and distance of 36 feet is shown in photo 2.

Note that the letters of the Haettenschweiler font smear together making them more difficult to read. Because of the narrow line width, the C G Omega font fades away at angles. Even with fonts like Arial and Arial Black, I recommend the angle between the sign and the line of sight should not be less than 30°. The maximum distance signs should be spaced is a function of minimum viewing angle and clear visibility distance.

CLEAR VISIBILITY DISTANCE The significant factor that limits sign spacing is what I call clear visibility distance. Clear visibility distance is the distance at which a person approaching a substation has an unobstructed view of the entire fence he is approaching. If a 50-foot wide strip outside the fence is regularly mowed and kept clear of brush and trees, the clear visibility distance is fifty feet. If that clear area outside area outside the fence is only ten feet wide, the clear visibility distance is 10 feet.

MAXIMUM SIGN SPACING Figure 1. The sign spacing is determined by assuming the worst-case scenario; the viewer approaches the fence halfway between two signs. The relationship between the maximum sign spacing, the minimum viewing angle and the clear visibility distance is show

The sign spacing is determined by assuming the worst-case scenario; the viewer approaches the fence halfway between two signs. The relationship between the maximum sign spacing, the minimum viewing angle and the clear visibility distance is shown in figure 1.

If the clear visibility distance is 50 feet and the viewing angle to 30°, the maximum sign spacing becomes 2 x 50 / 0.577 = 173 feet. That assumes that we will install signs that are visible at a distance of 50 / 0.5 = 100 feet. That would require the signal word “WARNING” letter height to be 100 / 150 = 0.66 foot (8 inches). The size of each sign would be about 4 foot by 4 foot. If the clear visibility

39 distance is only 10 feet and the viewing angle to 30°, the maximum sign spacing becomes 2 x 10 / 0.577 = 34.6 feet. The viewing distance becomes 10 / 0.5 = 20 feet. The WARNING letters only have to be 20 / 150 = 0.133 feet (1.6 inches) in height and the size of the sign would be about 1 foot by 1 foot. The signs would be a lot cheaper but you would have to install five times more signs. When the clear visibility distance is only ten feet, the goal can only be met with a lot of signs. When the clear visibility distance is 50 feet, you have a choice of a few large signs, a lot of small signs, or some economical balance between them.

OTHER NECESSARY SAFETY SIGNAGE

S/no Description symbol Remarks 1 ANTI-TAMPER METER LABEL

2 ANTI-TAMPER METER TAG

3 ANTI-TAMPER METER TAG - WARNING

4 ANTI-TAMPER METER TAGS

DANGER - TWO WAY FEED

6 DANGER TWO

WAY FEED

7 DE-ENERGIZED CAUTION TRANSFORMER

LABEL 8 DO NOT FIELD OPERATE - CAUTION

9 DO NOT OPERATE TAG - FLORESCENT

DO NOT REMOVE - FLORESCENT

11 HARD HATS REQUIRED - DANGER

12 HAZARDOUS VOLTAGE - BI- LINGUAL DANGER

SIGN

13 HAZARDOUS VOLTAGE - DANGER ANSI

SIGN

14 HAZARDOUS VOLTAGE - WARNING/ADVER TENCIA

15 HAZARDOUS VOLTAGE INSIDE -

WARNING

16 HIGH VOLTAGE - DANGER - ANSI

17 HIGH VOLTAGE - DANGER - BI- LINGUAL

18 HIGH VOLTAGE - DANGER - OSHA

19 HIGH VOLTAGE -

DANGER - OSHA

20 HIGH VOLTAGE - DANGER- ANSI

21 HIGH VOLTAGE - ANSI

22 HIGH VOLTAGE - DANGER - OSHA

23 HIGH VOLTAGE AUTHORIZED PERSONNEL ONLY - DANGER

24 HIGH VOLTAGE KEEP OUT- DANGER - ANSI

25 KEEP AWAY! HAZARDOUS VOLTAGE ABOVE - DANGER

26 NO TRESPASSING PUBLIC WATER SYSTEM

27 POLE WRAP™ SIGNS - DANGER TWO WAY FEED

28 POWER LINES MAY BE OVERHEAD -

DANGER

29 POLE WRAP™ SIGNS - HIGH VOLTAGE

30 THIS SOCKET MAY BE ENERGIZED -

DANGER 31 TWO WAY FEED - CAUTION

32 VISIBILITY STRIP

33 WARNING HAZARDOUS VOLTAGE - NO ADMITTANCE

34 WARNING SUB

STATION SIGN

35 WATCH OVERHEAD CLEARANCE - DANGER

ANNEX 5: PROCEDURES FOR MINE RISK MANAGEMENT

Background

1. The following procedures are designed to respond to the risks caused by the presence of mines in Afghanistan, in the context of:

o Community rehabilitation/construction works to be identified and implemented by the communities themselves (for small projects of up to $100,000 each); o Small and medium-size works to be identified by local authorities and implemented by local contractors (for projects up to $5m each); o Works to be implemented directly by Government departments/agencies, without use of contractors; o Large works to be implemented by contractors (for projects above $5m);

2. General comment applying to all following procedures: All risk assessment and clearance tasks shall be implemented in coordination with the Mine Action Center for Afghanistan (MACA). These procedures may need to be amended in the future depending on evolving circumstances.

Procedure for Community-Managed Works Applicability: This procedure applies to community rehabilitation / construction works to be identified and implemented by the communities themselves (for small projects of up to $100,000 each).

Overall approach: The communities should be responsible for making sure that the projects they propose are not in mine- contaminated areas, or have been cleared by MACA (or a mine action organization accredited by MACA).

Rationale: Communities are best placed to know about mined areas in their vicinity, and have a strong incentive to report them accurately as they will carry out the works themselves.

3. Communities are required to submit a reply to a questionnaire regarding the suspected presence of mines in the area where Bank-funded community- managed projects will be implemented. This questionnaire should be formally endorsed by the Mine Action Program for Afghanistan (MAPA). It will be a mandatory attachment to the project submission by the communities and should be signed by community representatives and the external project facilitator. External project facilitators will receive training from MAPA. Financing agreements with the communities should make clear that communities are solely liable in case of a mine-related accident.

4. If the community certifies that there is no known mine contamination in the area, the ministry responsible for the selection of projects should check with MACA whether any different observation is reported on MACA’s data base.

o If MACA’s information is the same, the project can go ahead for selection. The community takes the full responsibility for the assessment, and external organizations cannot be made liable in case of an accident. o If MACA’s information is different, the project should not go ahead for selection as long as MACA’s and community’s statements have not been reconciled.

5. If the community suspects mine contamination in the area.

o If the community has included an assessment/clearance task in the project agreed to be implemented by MACA (or by a mine action organization accredited by MACA), the project can go ahead for selection. o If the community has not included an assessment / clearance task in the project, the project should not go ahead for selection as long as this has not been corrected. o Mine clearance tasks must be implemented by MACA or by a mine action organization accredited by MACA. Communities will be penalized (subsequent funding by World-Bank funded projects shall be reduced or cancelled) if they elect to clear mines on their own.

Procedure for Small and Medium-size Works Contracted Out Applicability: This procedure applies to small- and medium-size works to be identified by local authorities and implemented by local contractors (for projects up to $5m each).

Overall approach: MACA (or a mine action organization accredited by MACA) should provide detailed information on the mine-related risks (either based on previously done and updated general survey or on a new general survey) before projects are considered for selection. Only project sites assessed to have a nil-to-low risk would be eligible for selection, unless they have been demined by MACA or by a mine action organization accredited by MACA.

Rationale: Neither local authorities nor local contractors have the capacity to assess the mine-related risks in a systematic way, while they may have incentives to underestimate them.

6. Prior to putting up a project for selection, a general survey should be carried out by MACA (or a mine action organization accredited by MACA) to assess mine-related risks in the area of the project (this should include checking information available in the MACA data base).

7. If MACA provides information suggesting a nil-to-low risk in the proposed project area, the project can go ahead for selection. The contract between the responsible ministry and the contractor will include a clause stating that in case of an accident, legal liability would be fully and solely borne by the contractor.

8. If MACA assesses a potentially high risk in the area (whether due to the presence of mines or uncertainty.

o If the project includes an assessment/clearance task agreed to be implemented by MACA (or by a mine action organization accredited by MACA), it can go ahead for selection based on agreed funding modalities (clearance may be funded either under a contract with a Bank-funded project or under existing donor agreements with the mine action organization); o If the project does not include an assessment / clearance task, it should not go ahead for selection as long as this has not been corrected.

Procedure for Works to be Implemented Directly by Government Departments/Agencies, Without the Use of Contractors Applicability: This procedure applies to works to be implemented directly by Government departments/agencies, without use of contractors.

Overall approach: MACA (or a mine action organization accredited by MACA) should provide detailed information on the mine-related risks (either based on previously done and updated general survey or on a new general survey) before works or installation of goods/materials are carried out in any given area. Work would only be allowed to proceed in areas assessed to have a nil-to-low risk, unless they have been demined by a mine action organization accredited by MACA .

Rationale: Government departments and agencies responsible for providing services currently do not have the capacity to assess the mine-related risks in a systematic way, and currently follow a process of consulting with MACA prior to carrying out activities.

9. Prior to carrying out work, the Government department/agency will consult with MACA to assess mine-related risks in the area (this should include checking information available in the MACA data base). If not already done, a general survey should be carried out by MACA (or by a mine action organization accredited by MACA) to assess mine-related risks in the area.

10. If MACA provides detailed information on mine-related risks which suggest a nil-to-low risk in the proposed area, the work can proceed. The Government would be solely liable in case of a mine-related accident.

11. If information provided by MACA cannot support the assessment of a nil-to-low risk in the proposed area (whether due to the presence of mines or uncertainty), works should not go ahead before MACA (or a mine action organization accredited by MACA) carries out the necessary further assessment and/or clearance for risks to be downgraded to nil-to-low, based on agreed funding modalities (clearance may be funded either under a contract with a Bank-funded project or under existing donor agreements with the mine action organization).

Procedure for Large Works Using Contractors Applicability: This procedure applies to large works to be implemented by large contractors (projects above $5m).

Overall approach: The main contractor should be responsible for dealing with mine-related risks, in coordination with the UN Mine Action Center.

12. As part of the preparation of the bidding documents, a general survey should be carried out by MACA (or a mine action organization accredited by MACA) on all the areas where contractors may have to work (broadly defined). This survey should provide detailed information on mine-related risks in the various areas allowing for an un-ambiguous identification of areas that have a nil-to-low risk of mine/UXO contamination and areas where the risk is either higher or unknown. The survey should be financed out of the preparation costs of the bidding documents.

13. All survey information should be communicated to the bidders (with sufficient legal caveats so that it does not entail any liability), as information for the planning of their activities (e.g., location of campsites, access roads to quarries).

14. Depending on the nature and location of the project and on the available risk assessment, two different options can be used.

Option 1 – Mine clearance activities are part of the general contract

a. Based on the general survey results, a specific budget provision for mine action during construction is set aside as a separate provisional sum in the tender documents for the general contract. b. As a separately identified item in their bid, the bidders include a provision for a further detailed mine assessment and clearance during construction. c. On the instruction of the Supervision Engineer and drawing on the specific provisional sum for mine action in the contract, the contractor uses one of several nominated sub-contractors (or a mine action organization accredited by MACA) to be rapidly available on call, to carry out assessment prior to initiation of physical works in potentially contaminated areas, and to conduct clearance tasks as he finds may be needed. The Contractor may also hire an international specialist to assist him in preparing and supervising these tasks. The Contractor is free to choose which of the accredited sub-contractors to use, and he is fully responsible for the quality of the works and is solely liable in case of accident after an area has been demined.

To avoid an “over-use” of the budget provision, the Contractor is required to inform the Supervision Engineer in writing (with a clear justification of the works to be carried out) well in advance of mobilizing the mine-clearing team. The Supervision Engineer has the capacity to object to such works.

Option 2 – Mine clearance activities are carried out under a separate contract a. Specific, separately-awarded contracts are issued for further surveying and/or clearing of areas with a not-nil-to-low risk (under the supervision of the Engineer) by specialized contractors (or a mine action organization accredited by MACA). The definition of the areas to be further surveyed/cleared should be limited to those areas where any contractor would have to work, and should not include areas such as camp sites and quarries/material sites which are to be identified by the Contractor during and after bidding of the works. As a result of these further surveys and possibly clearance works, mine-related risk in the entire contract area is downgraded to nil-to-low.

b. The contract with the general Contractor specifies the extent of the portion of the construction site of which the Contractor is to be given possession from time to time, clearly indicating restrictions of access to areas where the mine risk is not nil- to-low. It also indicates the target dates at which these areas will be accessible. Following receipt of the notice to commence works from the Engineer, the Contractor can start work in all other areas.

c. The general Contractor is invited to include in its bid an amount for mine-security, to cover any additional survey / clearance he may feel necessary to undertake the works.

In case of an accident, a Board of Inquiry is assembled by MACA to investigate on the causes of the accident and determine liabilities. Large penalties should be applied on the Contractor if the Board determines that the accident resulted from a breach of safety rules.

All parties involved in this process are required to closely coordinate with MACA and to provide the Government, local communities, MACA, as well as any interested party the full available information on mine-related risks that may reasonably be required (e.g., maps of identified minefields, assessments for specific areas).

ANNEX 6: ENVIRONMENTAL AND SOCIAL GUIDELINES FOR CONTRACTORS The following guidelines will be part of the contractual agreements for each sub-project:

Construction Company (contractor) should install the Construction Camp on areas far enough from water points, houses and sensitive areas in consultation with the community and NCS. He/she should select the good quality sanitary equipment and install it in Construction Camp.

The contractor should manage all activities in compliance with laws, rules and other permits in vigor based on site regulations (what is allowed and not allowed on work sites).

Contractor has the responsibility of hygiene and security on work sites, and should protect neighbouring properties, inform the client if land is found to be contaminated.

Contractor should ensure the permanence of the traffic and access of neighboring populations during the works to avoid hindrance to traffic, they also have the responsibility to protect and provide health and safety measures to staff working on work sites. In order to protect soil, surface and ground water the contractor should avoid any wastewater discharge, oil spi1l and discharge of any type of pollutants on soils, in surface or ground waters, in sewers and drainage ditches.

The Contractor should protect the environment against exhaust fuels and oils, dust and other solid residues. The Contractor should dispose oil and solid waste materials appropriately and provide adequate waste disposal and sanitation services at the construction site.

Contractor for the purpose of proper waste management should install containers to collect the wastes generated next to the areas of activity. Contractor should avoid degradation and demolition of private properties, therefore he/she should inform and raise the awareness of the populations before any activity causing degradation of natural vegetation and resources and if there was any damage to private/public property compensate beneficiaries before any work.

The Contractor should use a quarry of materials according to the mining code requirements and compensate planting in case of deforestation or tree felling. The Contractor should manage waste properly and do not burn them on site and also should provide a proper storage for materials, organize parking and displacements of machines in the site.

The Contractor should care about speed limitation of work site vehicles and cars and allow the access of public and emergency services to the worksite.

The contractor should install signaling of works, ensure no blockage of access to households during construction and/or provide alternative access, provide footbridges and access of neighbors and endure construction of proper drainage on the site.

The Contractor should respect the cultural sites, ensure security and privacy of women and households in close proximity to the camps and safely dispose asbestos. The Contractor should consider impacts such as noise, dust, and safety concerns on the surrounding population and schedule construction activities accordingly.

The Contractor should develop maintenance and reclamation plans, protect soil surfaces during construction and re-vegetate or physically stabilize eligible surfaces, preserve existing fauna and flora and preserve natural habitats along streams, steep slopes, and ecologically sensitive areas.

The Contractor has to prevent standing water in open construction pits, quarries or fill areas to avoid potential contamination of the water table and the development of a habitat for disease-carrying vectors and insects.

The Contractor should select sustainable construction materials and construction method, during construction, control dust by using water or through other means and control and clean the construction site daily.

ANNEX 7: ENVIRONMENTAL AND SOCIAL CHECKLIST FOR SCREENING OF SUB-PROJECTS UNDER NHRP PROJECT Name of the Lot: ______

Assessment {Put only one tick (√) in each row} Scheme Impact Significant specific Activity Potential Impacts NOT Impact requires observations significant mitigation if any (minor) measures

Social conflict ,inconvenience of local residents from construction activities Inconvenience from delay in construction activities. Dust generation during construction activities Removal of vegetation Increased Noise due to construction activities Risks of accidents and spills Potential for spread of water- borne diseases

Assessment {Put only one tick (√) in each row} Scheme Impact Significant specific Activity Potential Impacts NOT Impact requires observations significant mitigation if any (minor) measures

Risk and vulnerabilities related to occupational health and safety due to physical ,chemical and biological hazard during project implementation and operation Poor sanitation and solid waste disposal in construction camps and work site ,possible transmission of communicable disease from workers to local population Indiscriminate disposal of collected waste causing a health hazard

Approval of Engineering Section Head of the PMU

Name: ______Signature: ______

Date: ______KEY IMPACTS IDENTIFIED

MITIGATION MEASURES TO BE IMPLEMENTED (SITE SPECIFIC ESMPS FOR THE SUB-PROJECT )

AGENCY RESPONSIBLE FOR IMPLEMENTATION / SUPERVISION (SITE SPECIFIC ESMPS FOR THE SUB-PROJECT)

TIMING OF IMPLEMENTATION WITH REFERENCE TO STAGE OF CIVIL WORKS CYCLE (DESIGN, CONSTRUCTION OR OPERATION)

Approval of Engineering Section Head of the PMU:

Name: ______Signature: ______Date: ______

Approval of the PMU Manager:

Name: ______Signature: ______Date: ______

ANNEX: 8 GRIEVANCE REDRESS COMMITTEE (GRC)

Table 8.1 Sarobi district Community level Grievance Redress Committee members S/No Name Father Name Village Position Phone No Remarks 1 Shahzada AbdulQadir Naghlu Chairman 0770352834 2 Abdullah khan Sherin Dawlat Zaye Assistant 0772838525 3 Mohammad Talib Abdul Mohammad Khwaindi Clerk 0778379830 4 Said Mirjan Mohammad Jan Naghlu member 0707437115 5 Asadullah Atawullah Naghlu member 0700079408 6 Malak Abdul Manaf Noor Gul Shirkhan Kach member 0778271545 7 Anar gul Talabdin Kotagi Dahanqool member 0773457438 8 Social & Environmental safeguard Officer of Contractor member 9 Representatives and Safeguard officers of NHRP member

Table 8.2 Sarobi district project level Grievance Redress Committee members S/n Name Father name Relevant organization Position in Phone No Remarks GRC 1 M.Fahim Mosazoi District governor Chairman 0792600600 2 Mirza Mohammad Ata mohammad Villages manager Assistant 0766663366 3 Jan Agha Shaghasi District Sectorial Clerk 0770750757 manager 4 Rahmatullah Welaiat khan District Social worker Member 0767127156 5 Social& Environmental safeguard officer of contractor 6 Representatives and Safeguard Officers of NHRP

Consultation meeting with Sarobi substation stakeholders ,Explanation of GRM mechanism , establish of GRC committees and discuss regarding GRC committee responsibilities, conducting of brief training to GRC committees members

ANNEX 9 SUMMARY OF CONSULTATION MEETINGS WITH COMMUNITIES-CDCS

Consultations were conducted with CDCs in Sarobi district of Kabul province and the following table summarizes key concerns and points: Table 1-9: summary of PAFs consultation. S.N participants Key points discussed Participants suggestion and commitments

-Explained update information about construction All beneficiaries promised to participate in project of Sarobi substation and Electrification projects. implementation and they were very pleasant and thankful from DABS main office and World Bank -The safeguard consultant presented world bank projects. safeguard policy and regulations Participants suggested for starting construction Discussion about anticipated Social and activities of substation as soon as possible. Sarobi District Environmental impacts of substation and ,relevant electrification selected area and mitigation Participants suggested for hiring of unskilled labour Stakeholders measures. from local area. 1 ,Affected families -Explanation of World Bank GRM procedures. member, community -Briefly trained participants about GRC representatives responsibilities, method of complaints registration, conflict resolution. Grievance redresses mechanism, grievance services, Uptake channel for grievance registration. Local logbook ,who should maintain local logbook

-Establishment of GRC committees

ANNEX 10: EMPLOYEES’ CODE OF CONDUCT The Code of Conduct is based on International Labor Organization (ILO) and Afghanistan Labor Law standards, and seeks to protect the workers who manufacture the clothing, footwear, electronics, agricultural products and other items enjoyed by consumers around the world and enforce the employees to implement.

Workplace Code of Conduct

Preamble: The Project Workplace Code of Conduct defines labor standards that aim to achieve decent and humane working conditions. The Code’s standards are based on International Labor Organization standards and internationally accepted good labor practices. Companies affiliated with the Project are expected to comply with all relevant and applicable laws and regulations of the country in which workers are employed and to implement the Workplace Code in their applicable facilities. When differences or conflicts in standards arise, affiliated companies are expected to apply the highest standard. The PROJECT monitors compliance with the Workplace Code by carefully examining adherence to the Compliance Benchmarks and the Principles of Monitoring. The Compliance Benchmarks identify specific requirements for meeting each Code standard, while the Principles of Monitoring guide the assessment of compliance. The PROJECT expects affiliated companies to make improvements when Code standards are not met and to develop sustainable mechanisms to ensure on-going compliance. Contractor will be responsible to provide orientation to employees and labors on the project workplace code of conduct. KUTEI will make sure that all members of the project are well informed about the project workplace CoC.

Employment Relationship: Employers shall adopt and adhere to rules and conditions of employment that respect workers and, at a minimum, safeguard their rights under national and international labor and social security laws and regulations.

Non-discrimination: No person shall be subject to any discrimination in employment, including hiring, compensation, advancement, discipline, termination or retirement, on the basis of gender, race, religion, age, disability, nationality, political opinion, social group or ethnic origin.

Harassment or Abuse: Every employee shall be treated with respect and dignity. No employee shall be subject to any physical, sexual, psychological or verbal harassment or abuse. Forced Labor: There shall be no use of forced labor, including prison labor, indentured labor, bonded labor or other forms of forced labor. Child Labor: No person shall be employed under the age of 15 or under the age for completion of compulsory education, whichever is higher. Freedom of Association and Collective Bargaining: Employers shall recognize and respect the right of employees to freedom of association and collective bargaining. Health, Safety and Environment Employers shall provide a safe and healthy workplace setting to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of employers’ facilities. Employers shall adopt responsible measures to mitigate negative impacts that the workplace has on the environment.

Hours of Work: Employers shall not require workers to work more than the regular and overtime hours allowed by the law of the country where the workers are employed. The regular work week shall not exceed 48 hours per week. Employers shall allow workers at least 24 consecutive hours of rest in every seven-day period. All overtime work shall be consensual. Employers shall not request overtime on a regular basis and shall compensate all overtime work at a premium rate. Other than in exceptional circumstances, the sum of regular and overtime hours in a week shall not exceed 60 hours?

Compensation: Every worker has a right to compensation for a regular work week that is sufficient to meet the worker’s basic needs and provide some discretionary income. Employers shall pay at least the minimum wage or the appropriate prevailing wage, whichever is higher, comply with all legal requirements on wages, and provide any fringe benefits required by law or contract. Where compensation does not meet workers’ basic needs and provide some discretionary income, each employer shall work with the PROJECT to take appropriate actions that seek to progressively realize a level of compensation that does.

Annex 11: on public information poster on grievance service

د افغانستان اسالمی جمهوریت د افغانستان برښنا شرکت اطالعیه دنغلو اوماهیپر ساحوته د برښنا رسونی پروګرام د کابل والیت سروبی ولسوالی د ) نغلو ( د ساحی اړوند ټولو ګته اخستونکو او اوسیدونکو ته خبر ورکول کیږی چی د برښنا رسونی د پروژی لپاره د سبسټشن د جوړیدو تړون د)AK-AY( له ساختمانی شرکت سره السلیک شوی دي چی اوس مهال عمال په ساحه کی کار جریان لری. څرنګه چی دا یوه ټول ګټی پروژه ده او د نغلو بند پاسنی اوالندنی اوسیدونکی ترینه منفعیت اخلی نو په همدی لحاظ د خلکو همکاری او برخه اخیستنه اړینه ده ٬ همدارنګه د کار د ښه والی او په ټاکل شوی نیټه د پروژی د بشپړیدو په موخه تاسی عزتمن کولی شی خپل رغنده وړاندیزونه، شکایتونه ، نیوکی ٬ سپارښتونه او نظریات د الندی الرښونی مطابق له مونږ سره شریک کړي: ۱ په لومړی ګام کی غوره الره داده چی خپل شکایت، وړاندیز او نیوکی دخپل کلی له استازی سره شریک کړی تر څو په مشورتی غونډه کی چی په هرو دوو اونیو کی یو ځل د ستاسی د استازیو ٬ پروژی پلی کوونکی شرکت استازی او د برښنا د استازی په ګډون پرانستل کیږی پری خبری وکړی او د حل غوره الری ورته ولټول شی. ۲ په هغه صورت کی چی ستاسی شکایت او سپارښتنو ته په لومړی ګام کی رسیدګی ونه شی او ستاسی قناعت حاصل نه شی نو کوالی شي د پروژی په کچه د شکایتونو د حل کمیټی ته مراجعه وکړي. ۳ همدارنګه کوالی شي په رسمی ورځوکی له شنبی نه تر چهار شنبی پوری د سهار له نه بجونه د لماسپښین تر دریو بجو له الندی شمیرو سره اړیکه ونیسي: الف – د شکایتونو د اوریدو د کمټی رئیس ) شهزاده ( ۰۷۷۰۳۵۲۸۳۴ ب – د شکایتونو د اوریدو د کمیټی مرستیال) عبدهللا خان (۰۷۷۲۸۳۸۵۲۵

ج- د پروژی ساحوي انجنیر ) ذبیح هللا ( ۰۷۷۱۵۵۲۱۰۰ د- د افغانستان برښنا شرکت د شکایاتو د اوریدنی عمومي شمیره ۰۷۹۸۸۵۶۸۵۰

۴ همدارنګه تاسی کوالیی شي د الندی برښنا لیک په مټ هم خپل شکایت، نیوکه او سپارښتنی د افغانستا برښنا شرکت له اړونده اداری سره شریک کړي.

[email protected] د افغانستا برښنا شرکت مهر شکایات

میکانیزم رسیدگی به شکایات پروسه است که هر ذینفع را قادر می سازد تا شکایت و یا پیشنهادی را در مورد شیوه که یک پروژه برنامه ریزی شده،اعمارشده و یا .اجرا شده به سطح ملی و یا شهری ارایه بدارد شرکت ده افغانستان برشنا یکجا با ارگانهای شامل برنامه یک مکانیزم شفاف و جامع رسیدگی به شکایات را قبل از اجرای پروژه به منظور دریافت و حل و فصل نگرانی ها، پرسش ها، شکایات و نارضایتی افراد متضرر در مورد جنبه های اجتماعی و محیط زیستی پروژه ترتیب میدهد