Cassia County Board of Commissioners MEETINGMINU TES Monday, September 28, 2020 Cassia Count y Courthouse • Commission Chambers 1459 Overland Ave • Room 206 • Burley ID 83318
9:00 AM The Cassia County Board of Commissioners met today at the place and time as posted by agenda pursuant to Idaho Code§ 74-204 for Open Meetings Law.
ACTION AGENDA ITEMS 1) 9:01 AM Call to order 2) Pledge of Allegiance and prayer 3) 9:03 AM Roll call Roll Call. Present: Leonard M . Beck - Chair, Kent R. Searle - Member, Bob Kunau - Member, Kerry McMurray - Assistant to Board (Not voting), McCord Larsen - County Attorney (Not voting), Sharene Ahlin - Deputy Clerk (Not voting).
4) 9:03 AM Calendar, meetings, committee reports, and correspondence were reviewed a) Public Defender and jail meetings were attended by Commissioner Searle 9/22/2020 b) IT Committee meeting was attended by Commissioner Searle 9/23/2020 c) Commissioner Searle received a phone call from Richard Hoss, requesting repairs to Chapin Road. Mr. Hoss was referred to the Raft River Highway District. d) A local highway manager contacted Chair Beck regarding the 129k designated route and stated that it was his opinion that it was allowing for the overloading of the trucks on the roads. e) A private individual expressed concern at the intersection of Hwy 30 and Bedke Blvd, regarding the sharpness of the corner for trucks pulling doubles. f) Prosecutor Larsen discussed that his office has been participating in many mediations of many court cases that were awaiting trial dates. He explained that jury trials are now being scheduled and how the process will work at this point in time. 5) 9:18 AM Approve payables for FY2020 from 9/28/2020, FY2020 from 9/28/2020 (second payable list), FY2021 for 9/28/2020, and payables tabled on 9/21/2020
9:22 AM Motion and Action: Approve payables presented on 9/28/2020 for FY2021 in the amount of $9,144.49, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
9:24 AM Motion and Action: Approve payables presented on 9/28/2020 for FY2020 in the amount of $61,984.31, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
9:18 AM Payables request in the amount of $32,928 has been tabled by Commissioner Searle.
CASSIA COUNTY COMMISSION Instrument # 2020005790 REGULAR SESSION BURLEY, CASSIA, IDAHO Monday, September 28, 2020 11-10-2020 08:46:52 AM No. of Pages: 17 Recorded for : CASSIA COUNTY COMMISSIONERS JOSEPH LARSEN Fee: 0.00 £V Ex-Officio Recordet" Deputy _ ll Page Index ta; COIIIIMISSIONERS MINUTES__ _ _ ....._ __ _ 3:21 PM Motion and Action: Approve payables presented on and tabled on 9/14/2020, in the amount of $40,000, Moved by Kent R. Searle - Member, Seconded by Leonard M . Beck - Chair. Motion passed.
6) 9:25 AM Approve minutes from 9/21/2020 and 9/23/2020
9:26 AM Motion and Action: Approve minutes from 9/21/2020 as presented, Moved by Kent R. Searle -
Member1 Seconded by Bob Kunau - Member. Motion passed unanimously.
9:27 AM Motion and Action: Approve minutes from the Specia l Meeting that was held on 9/23/2020 as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member Motion passed unanimously.
7) Approval of Clerk's Office recommendations regarding junior college Certificate of Resldency applications - None presented 8) 9:30 AM Personnel Matters - Change of Status Request a) 1% Cost of living increases i) Sheriff's Office -Je nnifer Gee - Administrative Secretary ii) Sheriffs Office - Lyle James Smith - PT Fire Rescue iii) Sheriffs Office - Dale Crowther- PT Fire Rescue iv} Sheriffs Office -Alton Johnson - PT Fire Rescue v) Sheriff's Office - Mike Mallard - PT Fire Rescue b) Terminations of inactive part time employees i) Sheriff's Office -Collin Barendregt - PT Deputy Bailiff ii) Sheriff's Office - Charles Maxwell - PT Deputy Bailiff iii) Sheriff's Office - Carl Painter - PT Deputy Bailiff iv) Sheriff's Office - Joshua L Byce - PT Deputy Patrol v) Sheriff's Office - Matthew J. Love - PT Deputy Patrol vi) Sheriffs Office - Garrett P. Lyons - PT Deputy Patrol vii) Sheriff's Office - Kathryn Painter - PT Deputy Patrol Viii) Sheriff's Office - Brawley Williams - PT Driver's License Clerk ix) Sheriff's Office - Dennis Dexter - PT Civil Defense Deputy x) Sheriff's Office - Michael Fellows - PT Detention Officer xi) Sheriff's Office - Christopher Givens - PT Detention Officer xii) Sheriffs Office - Robert Haas - PT Detention Officer c) Raises that exceed the 1% cost of living due to promotion, certification, etc. i) Sheriff's Office - Kevin Horak - Lieutenant Investigations ii) Sheriffs Office - Jason Rogers - Lieutenant Patrol iii) Sheriff's Office - Jarrod Thompson - Staff Sergeant Pat rol iv) Sheriff's Office - Andrea Clegg - Senior Certified Dispatcher
9:33 AM Motion and Action: Approve Change of Status Requests as presented with the exception of request for Janin Schmidt, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member.
CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020 2j Page Motion passed unanimously.
d) 3:09 PM 4 additional Change of Status requests i) Sheriff's Office - Paul Afeaki - PT Detention Officer ii) Sheriff's Office -Jan in Schmidt - Senior Certified Dispatcher iii) Sheriffs Office· Veronica Fierro - PT Detention Officer iv) Sheriff's Office - Michael Dudley · PT Detention Officer
3:10 PM Motion and Action: Approve Four Change of Status Requests as presented, Moved by Kent R. Searle - Member, Seconded by Leonard M Beck - Chair. Motion passed.
9) Executive Sessions
10:13 AM Motion and Action: Enter Executive Session pursuant Idaho Code§ 74-206 (1) (b) to consider personnel issues, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes= 3). Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M . Beck - Chair.
10:26 AM Upon exit of Executive Session, the board took the matter under review.
12:05 PM Motion and Action: Enter Executive Session pursuant Idaho Code§ 74-206 (1) (b) to consider personnel issues, and Idaho Code § 74-206 (1) (d} to consider records t hat are exempt from public disclosure, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3}. Yes: Kent R. Searle - Member, Bob Kunau - Member, Leonard M. Beck - Chair.
12:23 PM Upon exit of Executive Session, the board took the matter under review.
12:23 PM Motion and Action: Approve recommendations of the Socia l Services Director regarding indigent matters, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
10) 12:30 PM Review and approve Health & Welfare contract - Prosecutor Larsen
12:31 PM Motion and Action: Approve signing of the Health & Welfare Contract as presented, Moved by Bob Kunau · Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
12:32 PM recess for lunch
11) Consider possible change of IT Job titles - Commissioner Searle - matter was discussed under item #24 12) 9:54 AM Internet speed for Prosecutor, Public Defender, Extension, Courts and other county offices
CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020
3j Page a} A fiber connection is being considered for the extension office. b) The Board determined it was best to keep the U. of I. Extension Office on their own network due to the fact they conduct the University of Idaho business. c) The cost of the internet will increase to approximately $90 per month if not under contract, or $70 per month if on a three-year contract. Chair Beck discussed the importance of the contract with PMT being able to be renewed annually. d) There is a plan to replace some routers and switches to enable greater bandwidth to support added demands and increased virtual remote meetings with all departments. e) Mr. Burgess is obtaining bids for the switches and routers, 13) 12:27 PM Review and execute Resolution No. 2020-026 vacating Green Valley Court plat - McMurray
12:27 PM Motion and Action: Approve Chair Beck to sign Resolution No. 2020-026 for vacating the Green Valley Court plat as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
14) 12:28 PM Sign thank you letters to Governor Little, Randy Thompson and Ken Crane - McMurray
12:29 PM Motion and Action: Approve the signing of three proposed letters to the Governor, the Bureau of Land Management, and the United States Forest Service as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
15} 3:18 PM Review, approve and sign contract with Cooper and Larsen - Prosecutor Larsen
3:20 PM Motion and Action: Approve signing contract for services with Cooper and Larsen as presented, Moved by Kent R. Searle - Member, Seconded by Leonard M Beck - Chair. Motion passed unanimously.
16) 3: 15 PM Review, approve and sign letter to Idaho Counties Risk Management Program (ICRMP) for clarification - Prosecutor Larsen
3:17 PM Motion and Action: Approve letter to ICRMP as presented, Moved by Kent R. Searle - Member, Seconded by Leonard M Beck - Chair. Motion passed unanimously.
SCHEDULED ACTION AGENDA ITEMS
17) 9:35 AM Department Head briefing a) 10:02 AM Laura Greener-Tr easurer i) Greener expressed that the counter update has been a wonderful update for their office. ii) Conversion has started for the tax software, working towards a "go live'' tomorrow for both the Treasurer's Office and the Assessor's Office. iii) Tax drive is anticipated to occur early this year, in the next two to three weeks, due to the new software.
CASSIA COUNTY COMMISSION REGULARSESSION Monday, September 28, 2020
41 P a g e b) Dwight Davis -Assessor (unable to attend) c) 9:48 AM Sheriff's Office and Mini-Cassia Criminal Justice Center i) George Warrell reported that the Shel'iCf'sOffice has been busy. ii) Warrell reported that the jail has openings currently for employees, with no applicants at this time. d) 9;45 AM Amber Prewitt - Adult Misdemeanor Probation i) Misdemeanor Probation has half of their staff out at this time. ii) Some improvements have been added to the building, specifically a wall was added to create privacy for those participating in court hearings remotely. iii) Some safety glass and speakers have been installed at the front entry desk where the secretaries are. e) Tim Schneider - Public Defender (unable to attend) f) 9:59 AM Michael Ottley-Weed and Pest Control i) ottley has been working on scotch thistle outbreaks. This is the sort of thing that is usually completed in July. It has been an odd year for them. ii) There is an effort to wrap up the Goose Creek project. g) Sam Adams - Road and Bridge (unable to attend) h) Joe Larsen - Clerk (unable to attend) i) 9:50 AM Craig Rinehart - Coroner i) The coroner's office has been pretty busy recently. ii) The summer was relatively quiet for their office. j) 9:52 AM Joel Packham - Extension Agent i) Packham reported that the Extension office has wrapped up the fair activities and things were successful. Appreciation was expressed for the opportunity . ii) There is an online canning class coming up with nearly full registration. iii) A cupcake class is planned for soon. iv) There will be a drone class with the youth. The drone class fits into the STEM classes, with a good deal of interest from the youth in this class. k) 9:37 AM Pete Hernandez- Building and Maintenance i) Pete reviewed projects currently in progress. ii) A part time employee has been sanitizing surfaces daily the courthouse. I) 9:54 AM David Burgess - I.T. Administrator i) David Burgess discussed internet connection speeds. ii) Since Zoom meetings have started, connectivity speeds have become an issue. Iii) He will be looking into a new router and switches to help boost speeds. iv) There have been a few PC replacements completed over the last few months. m) 10:10 AM Kerry Mc Murray - Planning and Zoning i) Planning and Zoning counter/entry remodel has been beneficial for the office. ii) Permit activity has been relatively busy. n) 10:05 AM McCord Larsen - Prosecuting Attorney i) Prosecutor Larsen discussed that this office is very busy, with many cases to handle. ii) There has been great success with mediation on many of the cases. iii) A new deputy prosecutor has been helpful, and his other deputy has been promoted to Chief Deputy Prosecutor. 18) 10:26 AM Clerk's Office matters - Clerk Larsen
CASSIA COUNTY COMMISSION REGULARSESSION Monday, September 28, 2020 SI Page a) 10:27 AM Discuss for approval Cassia County Crirninal Justice Center (CCJC)parking lot restriping i) Clerk Larsen and Building and Grounds Supervisor Hernandez discussed recommendations for blacking out current striping and re-striping the CCJCpa rking lot. ii) Hernandez received proposals from other vendors in addition to that of the original contractor Mike Whitaker from Southern Idaho Coatings. iii) It was recommended to have Sweepco blackout the current striping with a suitable paint to last the longest time possible and to reapply the striping to the parking lot.
10:36 AM Motion and Action: Approve up to $3,000.00 to Sweepco for blackout of current striping and restriping of the CCJCparking Jot as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
b) 10:37 AM Discuss for approval the Magic Valley Electric Invoice which was tabled i) Clerk Larsen asked for the Board's direction for payrnent of invoiced costs from Magic Valley Electric above the accepted bid amount. ii) The Board determined acceptable supplies and labor costs to be paid in addition to the bid arnount. The Auditor's Office was directed to pay $1,293.00 and an accompanying letter of explanation to be provided by Mr. McMurray or Prosecutor Larsen.
10:43 AM Motion and Action: Approve payment of $1293.00 to Magic Valley Electric for additional supplies and labor incurred in project as presented, Moved by Bob Kuna1.J- Member, Seconded by Kent R. Searle - Member. Motion passed 1.Jnanimously.
c) 10:45 AM Discuss Southern Idaho Economic Development (SIED) approved invoice which was tabled i) Larsen provided a history of payments to SIED and stated the amount approved by the Board for payment this past August was for FY2021 and is due in June of 2021. ii) The Board desired to maintain t he approval status and to wait and pay when due. d) 10:50 AM Discuss for approval agreement with Pacific Office Automation for mail and folding. machines i) The new lease agreement with Pacific Office Automation for a new postage and folding machines previously approved by the Board was provided for approval. ii) The agreement is a 60-month lease in the amount of $433.00 per month. iii) Applicable costs will be submitted for possible reimbursement with CARES.
10:54 AM Motion and Action: Approve authorization of Chair Beck to sign the lease agreement with Pacific Office Automation for a postage and folding machine as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
e) 10:58 AM Discuss change of status for inactive employees
CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020
6I Page i) Clerk Larsen presented that current employees of the County who have not submitted any time or have not worked for more than a year should be terminated and removed from the payroll system. ii) Potential inaccurate active employee counts can present payroll difficulties and PERS! has recommended removing t hem. iii) Idaho Code§ 31-1606 was referenced by Clerk Larsen regarding limiting of expenditures of all County officials to fixed budgetary appropriations. All Change of Status Requests provided to the Board last meeting for FY2021 increases were limited to those appropriations as approved by the Board. f) 11:03 AM Discuss allocation of unscheduled revenue from sale of ambulance i) Clerk Larsen requested the Board's direction on what fund to place proceeds from the recent sale of a County-owned ambulance. ii) It was recommended by the Board to place those funds in the Current Expense Fund .
11:06 AM Motion and Action: Approve allocation of ambulance unallocated sale proceeds to the Current Expense 'Fund as presented, Moved by Kent R. Searle- Member, Seconded by Bob Kunau - Member. Motion passed unanimously.
g) 11:07 AM Review and approve L-1 as amended i) Deputy Clerk Ahlin stated an updated L-1 listing levy rates of all taxing districts in the County has been updated to reflect compliancy with the Legislative Services Office. ii) A reduction for the City of Oakley for non-com pliancy was reflected in the revised L-1.
11:09 AM Motion and Action: Approve the revised L·l as presented, Moved by Bob Kunau · Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
h) 11:09 AM Employee Gym membership update i) Cassia County did not meet the participation threshold for employee participation With Impact Athletics and they will no longer offer discounted rates. ii) That offering to employees was requested to be removed from the Employee Portal
11:10 AM Motion and Action: Approve ta king off tne employee gym membership option with Impact Athletics from the employee portal as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
i) 11:11 AM Review FY2020 financial closing and related financial matters I) Clerk Larsen discussed the closing of FY2020 financials after the second week of October. ii) He advised the Board of the possible need for a special meeting of the Board should there be any payables submitted late for FY2020. j) 11:13 AM Discuss for approval joint contractual agreement with Veterans Service Officer Chuck Driscoll i) The agreement was provided to legal counsel for their review.
CASSIA COUNTY COMMISSION REGULARSESSION Monday, September 28, 2020
71 Pag~ Ii) Two agreements were prepared by Minidoka County, one for each county, which will be traded for signatures so both have original agreement copies.
11:14 AM Motion and Action: Approve the joint contractual agreement with Veterans Service Officer Chuck Driscoll as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
k) 11:15 AM Approve installation and equipment for the outside ballot drop box and video surveillance i) The outside ballot box and a surveillance video camera were both submitted to CARESfor pre approval. ii) Submitted costs for these purchases have been pre-approved by CARESand the Board was requested to now approve the purchase.
11:16 AM Motion and Action: Approve submitted invoices; one in the amount of $2,082.00 to American Securlty Cabinets for an Elections drive-up drop box and one in the amount of $3,528.00 to Global Surveillance for a security camera as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
19) 11:18 AM Consider vehicle purchase request for Sheriffs Office - Rogers a) Commissioner Searle advised the Board that law enforcement would be turning back $128,000 from their FY2020 "A'' and "D'' budget. b) Searle asked for the Board's consideration for that money to be recognized next fiscal year to purchase two additional patrol vehicles. c) Searle asked for approval of expending $3,179.95 for a dog cage to go into a 2021 Dodge replacement pickup for Sergeant Emery.
11:28 AM Motion and Action: Authorize payment of up to $3,179.95 with EliteK9 for a dog cage, shipping, and inserts to go into a 2021 unordered Dodge truck as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.
d) Chair Beck qualified the motion with the understanding that someone check with the company regarding the shipping rate of $980.00.
20) 11:42 AM 2020 Emergency Management Performance Grant (EMPG) - Warrell
11:44 AM Motion and Action: Approve 2020 Emergency Management Performance Grant (EMPG) documentation as presented Moved by, Bob Kunau · Member Seconded by Kent R. Searle - Member, Motion passed unanimously.
21) 11:28 AM Review and approve acquisition of essential equipment for patrol vehicle - Warrell a) 11:28 AM Approval was requested for the expenditure of $7,000.00 for emergency instruments to be placed into a 2021 Ford pickup which is on order but not yet received.
CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020
Bl Page 11:29 AM Motion and Action: Approve expenditure of up to $7,000.00 for emergency instruments for 2021 Ford pickup, as presented Moved by Kent R. Searle - M ember, Seconded by Bob Kunau - Member. Motion passed unanimously.
b) 11:29 AM Approval was requested for $8,000.00 for t he Installation of two two-way radios anq wiring for the Sheriff - City of Burley FY2020 budget. i) Commissioner Searle discussed that there are remaining funds in the amount of $90,000 for salaries and benefits. This is partly a result of having an unfilled position for several months. ii) There is a $16,000.00 remaining balance in the "B" budget for FY2020. Iii) It is t heir desire to utilize some of the remaining "B" budget funds to purchase the radios for the city vehicles to be ordered, iv) Undersheriff Warrell discussed that the surplus f unds are partly due to the events that were planned for and not held in the last six months in response to COVID-19.
11:36 AM Motion and Action: Approve expenditure of up to $8,000.00 of t he Sheriff- City of Burley for eq uipment for two unordered 2021 Dodge Durangos under t he City of Burley contract as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.
22) 11:38 AM Consider bids for employee uniforms and relat ed items-Warrell
11:39 AM Motion and Action: Approve purchase of employee uniforms from Skaggs Public Safety Uniforms in the amount of $501.98 as presented, Moved by Kent R. Searle - M ember, Seconded by Bob Kunau - Member. Motion passed unanimously.
11:39 AM Motion and Action: Approve purchase of uniform items including patches and armor carriers from Atlas Consulting Group from the Sheriff - City of Burley budget in t he amount of $4,434.00 as presented, Moved by Kent R. Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.
23) 11:46 AM Consider bids for heat pump replacement at Mini Cassia Criminal Just ice Center - Renz a) The Board dlscussed a desire to keep at least one heat pump of each size used in the MCCJC facility in inventory for replacement when a un;t in place fails. b) It was pointed out that the five-year warranty on the heat pumps starts when the unit is purchased rather than when it is installed . c) Maintenance Supervisor at t he MCCJC, Marshall Worthington takes care of most services with the facility heat pumps, so the warranty is mostly relevant for any parts under warranty that need to be replaced. d) Renz stated there are sufficient remaining funds available to cover the purchase of the heat pumps in the FY2020 budget.
12:26 PM Motion and Action: Approve purchase of two heat pumps for the MCCJC totaling $5,927.00 as presented, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member.
CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020
9I Page Motion passed unanimously.
24} 3:12 PM Review title of IT Director and approve new IT Job Description - Burgess
3:12 PM Motion and Action: Approve the title and job description for IT Director as presented, Moved by Kent R. Searle - Member, Seconded by Leonard M. Beck - Chair. Motion passed.
3:13 PM Motion and Action: Approve title and Job Description for IT Specialist as presented, Moved by Kent R. Searle - Member, Seconded by Leonard M . Beck - Chair. Motion passed.
25) Reports of Bureau of Land Management & United States Forest Service a} 11:56 AM Ken Crane - BLM i) Crane reported that the Badger Fire is at 89% containment. ii) BLM will be repairing the Dry Creek road which will be completed in the next few days. iii) They are actively working on the Emergency Stabilization and Rehabilitation (ESR) plans for the BLM lands within the Badger Fire affected area. iv) The BLM will be reseeding approximately 13,000 acres. v) Weed control is planned to take place over the next three years. vi) They will be planting shrubs to help stabilize the soil and habitat for wildlife. vii) Chair Beck requested that Cassia County be involved in the planning process for reseeding. viii) A meeting will be scheduled for later in the week to review the ESR plan. b) 11:59 AM Randy Thompson - USFS
i) 891847 acres have burned and most containment lines have held. ii) The Burned Area Emergency Rehabilitation program (BAl:R) ls being worked on which specifically rehabilitates adverse effects of the wildfire . iii) Funding is not generally available to allocate for seeding. Consequently, an effort is underway to identify funding for reseeding of the burned area. iv) Weed treatment will be necessary which will require a coordination of efforts for treatment. There is hope that funding will be made available for Cassia County's weed treatment effort s. v) They hope to seed effected areas before it snows or right after the early snows to assure the seeding effort is effective.
26} 12:59 PM Public Hearing regarding Kloepfer, Inc. application for so lid waste landfill permit
12:59 PM Motion and Action: Enter a Public Hearing, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member . Motion passed unanimously.
a) The time set aside for the hearing was from 1:00 p.m. to 2:00 p.m. 9/28/2020. b) The purpose for the hearing before the county commissioners is to consider a solid waste landfill permit application made by Kloepfer, Inc.
CASSIACOUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020
10j Page c) The notice of the public hearing was noticed and published in the Times,News on 9/5/2020 and 9/16/2020. An affidavit of the publication is on file. d) The purpose of the hearing was to provide an opportunity for interested parties to express their views and testimony on the requested solid waste landfill permit. e) This hearing is required under the provisions of Cassia County Code Section 4-1-11 f) Exhibits have been filed which may be reviewed. Exhibits are as follows: i) Letter of application from Kloepfer, Inc. date 9/5/2020 ii) Notice of publication of hearing iii) Affidavit of publication iv) Resolution No. 2020-08 approving a conditional use permit for a landfill v) Sout h Central Public Health District (SCPHD) approval of operational plan vi) Idaho Department of Environmental Quality (DEQ) site approval g) Mr. Landrum and Mr. Kloepfer of Kloepfer, Inc. were present for the hearing. h) Chair Beck had questions regarding the security of the proposed landfill as well as any possible contamination of water from the proposed landfill. i) Mr. Landrum stated that Kloepfer, Inc is seeking approval for a Tier 2 site that permits them to receive very limited items. This will not include any hazardous materials. It was discussed that the Tier 2 site would accept inert materials such as construction material and trees and grasses. Landrum stated that if any unauthorized materials are found, they will be removed from the pit and properly disposed of. j) Searle stated that he felt that the SCPHD and DEQ will have appropriate oversight of the operation. k) Warren Parrish of Burley voiced his concerns regarding the application and materials to be dumped on the site. I) Blair Bowers of Burley mentioned his concerns regarding security at the site. m) McMurray stated that DEQ has approved the security and design, and that SCPHD has signed off on the plan as well.
2:15 PM Motion and Action: Table the hearing until 1:00 p.m. Tuesday, 10/13/2020, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member.
Kloepfer, Inc participants noted they would not be available for the continuation of the hearing on 10/13/2020. They indicated they would be available for a continuation at 1:00 p.m. on 10/19/2020. Motion was amended as follows:
2:16 PM Amended Motion and Action: Table the hearing until 1:00 p.m. Monday, 10/19/2020, Moved by Bob Kunau - Member, Seconded by Kent R. Searle - Member. Motion passed unanimously.
2:17 PM Commissioner Kunau departed the meeting
27) 2:17 PM Public Hearing regarding: Planning & Zoning subdivision ordinance amendments a) Purpose of the hearing was to consider proposals and recommendations to repeal, amend, and add provisions to the current Cassia County Subdivision regulations. b) Notice of public hearing was published in the Times-News on 9/4/2020.
CASSIA COUNTY COMMISSION REGULARSESSION Monday, September 28, 2020
111 Page c) The hearing will provide an opportunity for interested parties to present their view on the proposed amendments. d) Specifically, proposed amendments to the Cassia County Code are: i) Title 10, Chapter 1, Section 6c is proposed for amendment to provide a process for administrating land division as within the scope ofTitle 10. if) Title 10, Chapter 1, Sectlon 9, by adding the definition for administrative land divisions and exceptions t~ereto. iii) Title 10, Chapter 2, Section 6, amending the appeal language to clarify that an applicant seeking to divide or subdivide that has agreed by decision under Title 10 may appeal. iv) Title 10, Chapter 10, is added to provide for administrative land division setting forth approval procedures including contents of an application, the recording process for an administrative land division, and the process for vacating administrative land division and combining parcels. e) Review of exhibits filed by number for the record. i) List of exhibits 1. Notice of publication of hearing 2. Affidavit of publication. 3. Certificate of mailing 4. List of taxing entities mailed to and asked for any other exhibits pertinent to the amendments.
f) Presentation of the proposed changes was offered by Steven !=reiburger
2:20 PM Motion and Action: Enter a hearing for the proposed administrative lot subdivision ordinance amendments, Moved by Kent R. Searle- Member, Seconded by Leonard M Beck - Chair. Motion passed.
g) Steven Freiburger of Burley appeared on behalf of the Transportation Advisory Committee and as an engineer for Murtaugh Highway District, Raft River Highway District, Oakley Highway District and Burley Highway District. The purpose of the proposed amendments was to ensure that any lot splits be reviewed by the highway jurisdiction where the split occurs, by the DEOi and by emergency services, all to ensure that the requirements are met. h) Dave Shirley appeared for Burley Highway District and the Oakley Highway District. i) Road Director, Rob Carson appeared on behalf of the Burley Highway District. j) Commissioner Searle discussed the importance of circular driveways, versus driveways requiring occupants to back out of the driveway, particularly for emergency responders; as well as needs for the safety of children. k) Clay Handy of Burley discussed that as a member of the Burley Development Authority (BDA) he sees that the growth in the county remains very active. He discussed that encouraging growth within the cities and impact areas and encouraged that the amendments be passed. I) Carson discussed area growth and traffic issues and was in support of the proposed amendments.
3:03 PM Motion and Action: Approve proposed administrative subdivision lot amendments, Moved by Kent R. Searle - Member, Seconded by Leonard M Beck - Chair. Motion passed unanimously.
CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020
12 I Pag e 3:04 PM Motion and Action: Closing hearing on proposed administrative lot splits, Moved by Kent R. Searle - Member, Seconded by Leonard M Beck - Chair. Motion passed unanimously.
UNFINISHED BUSINESS ACTION AGENDA ITEMS
28) ICRMP Policy Renewal - matter was not discussed 29) Badger Fire follow up - matter was not discussed 30) 3:18 PM Consider invoice and 2"d Chair Contract - Prosecutor Larsen a) Cooper and Larsen reviewed the contract and said they will sign it after Board approval and signing. b) Prosecutor Larsen discussed that he will meet with the firm to have it signed. c) If the legal matter is settled prior to going to trial the prosecutor and the firm will negotiate for a fair compensation. d) Hourly logs will be maintained to document all work spent on the case to ensure for an accurate accounting of the time spent on the case. e) Commissioner Searle asked Prosecutor Larsen where a person involved in the contacting firm is a re lative if there were concerns of nepotism. f) Prosecutor Larsen said that is why the contract is being signed with Mr. Oborn and Mr . Cooper of that law practice. g) Prosecutor Larsen stated Reed Larsen of Cooper and Larsen is his uncle and he will have no material gain from this contract.
3:20 PM Motion and Action: Authorize the chairman to sign the agreement for legal assistance and confidentiality, Moved by Kent R. Searle - Member, Seconded by Leonard M Beck - Chair. Motion passed.
31) CARESr elated matters - no items were discussed 32) 3:25 PM COVID-19 related matters a) Nu-Vu Glass bid was reviewed for protective barriers in the court room. b) Bill can be submitted in payables 10/5/2020. 33) 3:26 PM Adjourn
3:26 PM Motion and Action: Adjourn, Moved by Kent R. Searle - Member, Seconded by Leonard M . Beck Chair, Motion passed
CASSIA COUNTY COMMISSION REGULAR SESSION Monday, September 28, 2020
13I Pagz APPROVED~(M: !1~, Leonard M. Beck, Chair
DEPUTY CLERK OF THE BOARD:
Sharene Ahlin
CASSIA COUNTY COMMISSION REGULARSESSION Monday, September 28, 2020
14 I P age Cassia County Commissioner Meeting Attendance Log Date: q -;;J'ft - .9uc;)()
NAME (Please Print) TOWN REPRESENTING
2.
... ) 6. 7.
8.
9.
11.
12.
13.
14.
16.
17.
18.
19.
20.
21.
22.
23.
24. 09/25/2020 08:09:20 FNS02WBS MICHELLE WALLACE CASSIA COUNTY PAGE I OF 1 SUMMARY CLAIMS APPROVAL REPORT INCLUDING BUDGET BALANCES
BOTH UNPAID CLAIMS & DEMANDS GENERAL GOVERNMENT FUNDS 99% OF FISCAL YEAR ELAPSED * UNAPPROVED DEMANDS APPEAR lN ACTUALS AND ALSO AS AN INVOICE .
Dem:md/Claims Budget % Budget Actual Fund -·····Budget ...... Amt ...... Rema ming········ ...... Remaining 0001 GENERAL FUND (CURRENT EXPENSE) 4,311,401.00 3,848,490.10 11,434.52 462,910.90 11% 0004 AMBULANCE SERVICES 229,075.00 211,206.36 18,516.67 17,868.64 8% 0006 DISTRICT COURT 346,401 .00 293,864.01 3,837.67 52,536.99 15% 0008 JUSTICE 9,754,415.00 9,096,485.97 2,153.65 657,929.03 7% 0013 911 COMMUNICATIONS 992,685.00 196,331.63 12,760.94 796,353.37 80% 0015 CONSOLIDATED ELECTIONS 176,672.00 79,266.46 257.96 97,405.54 55% 0016 SOCIAL SERVICES-ASSISTANCE 941,050.00 863,778.14 1,406.00 77,271 .86 8% 0027 NOXIOUS WEED & PEST 400,945.00 231 ,416.54 5,643.39 169,528.46 42% 0029 PHYSICAL FACILITIES 197,500.00 190,885.74 69.94 6,614.26 3% 0030 BOX ELDER COUNTY BOOKMOBILE 7,218.00 0.00 5,903.57 7,218.00 100% ····································· Totnl Amount Paid 61,984.31
STATE OF IDAHO CASSIA COUNTY
WE, THE CASSIA COUNTY COMMISSIONERS, BEING DULY SWORN DO HEREBY CERTIFY ANO DECLARE THAT WE HAVE REVIEWED THE DEMANDS ENUMERATED ANO REFERRED TO IN THE FOREGOING REGISTER, AND THAT THE SAME ARE TO THE BEST OF OUR KNOWLEDGE ACCURATE AND ARE JUST CLAIMS AGAINST THE COUNTY, AND THAT THERE ARE FUNDS AVAILABLE FOR PAYMENT THEREOF IN THE COUNTY TREAS~Y. -· 0 '? <"'y\ r\C) APPROVED FOR DISTRIBUTION AS OF ______~-~V ~/11~ COMMISSIONER COMMISSIONER
* WARNING: This fund is over budgeJ 09/25/2020 08:22:00 FN502WBS MICHELLE WALLACE CASSIA COUNTY PAG E I OF I SUMMARY CLAIMS APPROVAL REPORT INCLUDING BUDGET BALANCES
BOTH UNPAID CLAIMS & DEMANDS GENERAL GOVERNMENT FUNDS 100% OF FISCAL YEAR ELAPSED * UNAPPROVED DEMANDS APPEAR IN ACTUALS AND ALSO AS AN INVOICE .
Fund Demand/Claims Budget % Budget _ ...... Budget...... ~~~~ .n.1...... Amt ...... _Remaining ...... Remninmg. 0001 GENERAL FUND (CURRENT EXPENSE) 0.00 0.00 2,109.83 0.00 0% • 0012 M-C MISDEMEANOR PROBATION 0.00 0.00 1,734.66 0.00 0% • 0016 SOCIAL SERVICES-ASSISTANCE 0.00 0.00 5,300.00 0.00 0% • Total Amount Paid 9,144.49
STATE OF IDAHO CASSIA COUNTY
WE, THE CASSIA COUNTY COMMISSIONERS, BEING DULY SWORN DO HEREBY CERTIFY AND DECLARE THAT WE HAVE REVIEWED THE DEMANDS ENUMERATED AND REFERRED TO IN THE FOREGOING REGISTER, AND THAT THE SAME ARE TO THE BEST OF OUR KNOWLEDGE ACCURATE AND ARE JUST CLAIMS AGAINST THE COUNTY, AND THAT THERE ARE FUNDS AVAILABLE FOR PAYMENT THEREOF IN THE COUNTY TREASURY. APPROVED FOR DISTRIBUTION AS OF ------_ CZ-·:2
* WARNING: This fund is over budget