ROYAL CANADIAN SEA CADET CORPS CENTURION

STANDING ORDERS

TABLE OF CONTENTS

Part 1 – General Instructions

Definitions General Aim Administrative Command Standing Orders

Part 2 – Organization

General Commanding Officer’s Temporary Memorandum Chain of Command The Divisional System

Duties and Responsibilities Commanding Officer Executive Officer Coxswain Regulating Petty Officer Divisional Officer Divisional Petty Officer

Duty Personnel Officer of the Day Petty Officer of the Day

Routines Training Night Piping Saturday Training Special Training Routine Routine Orders

The Navy League of Communication Interaction

Part 3 – Administration

Duties and Responsibilities

General Communications Officer Pay Uniform and Dress Discipline and Behaviour Harassment Attendance and Punctuality Policy and Drugs, Alcohol and Smoking Purchases Public Relations Transportation Computer and Internet Policy

Part 4 – Training

Duties and Responsibilities

General

Part 5 – Supply

Duties and Responsibilities

General

Part 6 – Security and Emergency Procedures

Buildings and Security

Supervision and Safety

Emergencies Fire Accident or Illness

Keys

Annex: Standard Operating Procedures

Ceremonial Divisions Colours and Sunset Divisions Discipline and Behaviour Evening Quarters

These Standing Orders have been issued by:

//Original signed by//

Matthew J Beatty Lieutenant (N) Commanding Officer RCSCC CENTURION

Record of Amendments AL No. Date E ditor Commanding Officer

PART 1 – GENERAL INSTRUCTIONS Definitions

1. The word “may” will be used as permissive, and the word “shall” will be used as mandatory.

2. Unless otherwise qualified, the word “Branch” will refer to the Kanata Branch of the Navy League of Canada. The word “Corps” will refer to RCSCC CENTURION. The word “Officer” will refer to a member of the Cadet Instructor Cadre assigned to, or volunteering with, RCSCC CENTURION. The word “Cadet” will refer to a male/female member of RCSCC CENTURION. The words “Standing Orders” will refer to orders as authorized by the present Commanding Officer (CO).

General

3. The National Defence Act provides for the existence of the Cadet Instructor Cadre (CIC). Officers in the CIC undergo training specifically related to working with youth and instructing cadets.

4. Officers are assigned to specific slate positions at cadet corps. The number of slate positions is designated by annual quotas listed in the Central Region Cadet Supplementary Orders (CRCSO).

5. Members of the CIC and of the CAF in general may volunteer with a corps at the discretion of the corps’ CO.

6. Naval cadets may be enrolled regardless of slate positions available but will not be paid for unit training until a slate position becomes available.

Aim

7. The aim of the Canadian Cadet Movement (CCM) is to develop in youth the attributes of good citizenship and leadership, to promote physical fitness, and to stimulate their interest in the Sea, Land and Air elements of the .

Administrative

8. The Department of National Defence and the Navy League of Canada administer the CCM jointly. This relationship is described in the Memorandum of Understanding published in 2005.

9. Electronic copies of the MOU can be found on the national file repository website and the Navy League website.

Command

10. Officers are members of the Canadian Armed Forces Reserves, and are subject to the National Defence Act and the Queen’s Regulations and Orders (QR & O).

11. The Branch is responsible to the Division of the Navy League of Canada.

12. The CO of the corps is the commanding officer of cadets and is the supervisor of the corps’ officers and civilian instructors/volunteers.

Standing Orders

13. The CO, when necessary, shall institute, amend or cancel any standing order.

14. Hereinafter, this information will be referred to as “Standing Orders”.

15. Standing Orders shall in no way contradict or supersede QR & O, Cadet Administrative and Training Orders (CATO), or any directive received from a higher authority. PART 2 – ORGANIZATION

GENERAL

Commanding Officer’s Temporary Memorandum

1. The CO may wish to implement policy that would normally be published in the Standing Orders. The Commanding Officer’s Temporary Memorandum (COTM) gives the CO the option of having policy implemented through a memo with the authority of a Standing Order. This memo and the policy laid out therein shall be in effect for one training year unless otherwise rescinded by the CO.

Chain of Command

2. The CO may appoint an officer as second in command. This person shall be known as the Executive Officer (XO). In the absence of the CO, the XO will assume temporary command.

3. In the absence of the CO and the XO, the Officer of the Day (OOD) will assume temporary command.

4. Harassment issues are sometimes addressed outside of the normal chain of command. Every effort shall be made to ensure that all members of the chain of command have the information required.

The Divisional System

5. The Divisional system is the foundation of a successful corps.

6. The Divisional Officers (DO) and Petty Officers (DPO) are required to take a special interest in the cadets in their division, not only at drill or parade, but in their daily lives, and to exert a wholesome influence over them in accordance with the principles on which Canadian Cadet Movement is established.

7. The DO and DPO shall know every cadet by name. They must be careful to uphold discipline and be consistent in its maintenance. Where possible, he/she should try to understand the cadet’s viewpoint and realize that conditions, rather than the individual, are sometimes at fault.

DUTIES AND RESPONSIBILITIES

COMMAND

Commanding Officer

1. Queen's Regulations and Orders for the Canadian Cadet Organizations defines the Commanding Officer (CO) of a cadet corps as an officer of the as appointed by the Commanding Officer, Regional Cadet Support Unit.

2. The CO is responsible to the RCSU Detachment and ultimately to the CO of the RCSU for the efficient operation of all aspects of the corps.

3. The CO will delegate authority and responsibility to his/her officers; however, the accountability for all occurrences rests with the CO.

Executive Officer

4. The Executive Officer (XO) is second-in-command of the corps. He/She is responsible to the CO for the following: a. The discipline, physical fitness, dress and deportment, safety and welfare of the Ship’s Company; b. The administrative and training organization of the corps; and c. The effectiveness and consistency of corps’ routines.

5. The Executive Officer will carry out the following duties: a. Prepare the Routine Orders; b. Create duty lists for Officer of the Day, Petty Officer of the Day, Corporal of the Gangway and Duty Division; c. Represent the CO whenever he/she is not present; d. Oversee the implementation of CATO 15-22 Conduct and Discipline – Cadets, and advise the CO as necessary; e. Supervise all subordinate officers and notify the CO of any discrepancies; f. Direct all parades, ceremonial or otherwise; and g. Ensure that all directions provided in the Standing Orders are adhered to.

Coxswain

6. General. The Coxswain (CXN) is second in the chain of command in the corps' duty personnel organization. He/she is directly responsible to the OOD for the performance of his/her duties related to the duty personnel organization. The CXN shall be dressed according to CATO 35-01 at all times.

7. The CXN is responsible to the XO for the following: a. Ensuring the proper conduct and discipline of the ship's company; b. Ensuring that duty personnel carry out their duties by conducting frequent but irregular visits; c. Assisting the OOD at the gangway as required; d. Carrying out rounds as directed by the OOD; and e. Any other duties as assigned by a higher authority. Regulating Petty Officer

8. The Regulating Petty Officer (RPO) is responsible to the CXN for the following: a. Ensuring the proper conduct of cadets; b. Representing the CXN whenever he/she is not present; c. Coordinating with the XO and CXN for all parade matters ceremonial or otherwise; d. Taking attendance at all events; e. Piping announcements; and f. Any other duties as assigned by a higher authority.

Divisional Officer

9. A divisional officer (DO) is responsible to the XO for the following: a. Tracking of cadets’ progress with regards to training and uniform upkeep; b. Tracking of attendance with the goal of managing punctuality; c. Mentoring cadets in the areas of leadership and general cadet practices; d. Managing and addressing behavioural issues; e. Notifying the XO of any behavioural issues that require additional assistance; f. Setting a positive and wholesome example for his/her charges in the spirit of the aims of the Canadian Cadet Movement; g. Creating a positive environment that encourages attendance and cadet retention; and h. Any duties as assigned by a higher authority.

Divisional Petty Officer

10. A divisional petty officer (DPO) is responsible to his/her DO for the following: a. Notifying cadets of events and/or changes to events; b. Tracking of attendance; c. Maintaining standards of dress within their division, whether in ceremonial, working or other uniform; d. Creating a positive environment that encourages attendance; e. Setting a positive and wholesome example for his/her charges in the spirit of the aims of the Canadian Cadet Movement; and f. Any duties as assigned by a higher authority.

DUTY PERSONNEL

Officer of the Day

11. The Officer of the Day (OOD) shall: a. Bring the logbook and nominal role for the activity to the muster area in the event of a fire or other emergency drill; b. Ascertain the identity of all visitors and note the same in the Ship’s Log; c. Secure filing/storage cabinets, interior doors, buildings and grounds upon completion of training or activities; d. Wait with cadets until a parent or guardian has picked them up; and e. Report directly to the CO or XO for other duties as required.

Petty Officer of the Day

12. The Petty Officer of the Day (POOD) shall: a. Assume command of all petty officers other than the Coxswain and RPO. b. Monitor the Ship’s log to ensure it is filled out correctly and signed by all officers and that cadet attendance is accurately recorded, then have it approved by the OOD. c. Ensure the bells are rung throughout the night at the appropriate times. d. Supervise cadets during stand easy. e. Work with the Coxswain and RPO to ensure the evening routine is carried out. f. Take charge of liberty boat and report the ship’s company to the OOD.

ROUTINES

Training Night Routine

13. The following timetable, as laid out for regular evening training, shall be adhered to by all officers and cadets.

1815 Officers and senior cadets aboard 1830 Ship’s company aboard 1835 Ship’s company musters on parade deck 1850 Colours 1855 Secure; hands to period 1 1900 Period 1 begins 1930 Secure; hands to period 2 1935 Period 2 begins 2005 Secure; stand easy 2020 Out pipes; hands to period 3 classes 2025 Period 3 begins 2055 Secure; all hands muster on parade deck for evening quarters 2105 Evening quarters, sunset and announcements 2115 Dismissal, duty watch to cleaning stations 2120 Liberty boat

a. This timetable shall be displayed where all officers and cadets can read it.

Piping

14. During regular evening training, the RPO (or POOD if so delegated) will pipe with boatswain’s call the following:

1835 Ship’s company muster on parade deck 1930 Secure; hands to period 2 2005 Secure; stand easy 2020 Out pipes; hands to period 3 classes 2055 Secure; all hands muster on parade deck for evening quarters

Saturday Training Routine

15. The corps regularly participates in extra-curricular activities on Saturdays between the hours of 1230 and 1700.

16. Activities that may occur during this time include, but are not limited to, band practice, guard practice, marksmanship and team practices.

17. Practices will be communicated to participants via the chain of command.

Special Training Routine

18. Over the course of a training year, the corps will participate in several large exercises that occur on weekends. Endeavours of this type will be coordinated by the XO in consultation with the Training Officer (Trg O).

Routine Orders

19. The Ship’s Routine Orders shall be published by the XO in conjunction with the CO when they are deemed necessary. These orders shall include:

a. All duty lists for the upcoming month; b. All activities, mandatory and optional; c. Dress and appointed staff for each activity; d. All appointments and changes in command structure; e. A list of positions of all staff members; and f. Announcements.

THE NAVY LEAGUE OF CANADA

Communication

20. Officers shall make materiel requests and recommendations through the CO, who will take them to the Branch president.

21. Officers shall not directly communicate with Branch members regarding training, policy or funding unless specifically instructed to by the CO or in the event of an emergency.

Interaction

22. Officers and cadets shall show utmost courtesy and assistance when interacting with Branch members.

PART 3 – ADMINISTRATION

DUTIES AND RESPONSIBILITIES

1. The Administration Officer (Admin O) is responsible to the XO for the following: a. Ensuring accurate and up-to-date record keeping; b. Controlling all unit printers and computers; c. Managing all incoming and outgoing correspondence; and d. Ensuring that all reports to higher authority on administrative matters are submitted accordingly.

2. The Admin O will carry out the following duties: a. Notifying cadets and parents of cadets when new or additional documentation is required; b. Advising the officer cadre of any changes to administrative procedures; c. Ensuring cadet applications for summer training are submitted to the appropriate authority on time; d. Ensuring accurate pay records are logged and submitted to the CO for approval; and e. Logging all attendance in Fortress.

GENERAL

Communications

3. The CO shall handle all external correspondence. This includes all communication with Detachment, Regional Cadet Support Unit Central and the public.

4. Members wishing to correspond with outside organisations may draft letters or notices for approval by the CO.

5. The CO may grant the Unit Public Affairs Representative (UPAR) permission to draft and submit outside correspondence.

Officers Pay

6. Pay for all training shall be subject to the approval of the Commanding Officer.

7. Scale of pay shall be determined by QR & O.

8. Attendance at unit training is to be recorded by the subject officer on the appropriate pay sheet upon conclusion of training. 9. The Admin O will complete the pay sheets and submit them to the CO for approval and signature.

10. All volunteers shall complete pay sheets. These shall be retained for proof of service.

Uniform and Dress

11. Uniforms are to be worn only for official unit training.

12. Permission for the wearing of uniforms for non-cadet related activities must be sought from the CO.

13. Dress and grooming of officers and cadets shall conform to the standards as laid out in QR & O / CATO.

14. Cadets not arriving in proper uniform may be asked to go home. This includes unauthorized wearing of jewellery and improper haircuts/styles.

15. Winter and summer dress dates shall be published in the Routine Orders.

16. Naval Combat Dress and Sea Training Uniform may be worn only when sanctioned by the CO.

Discipline and Behaviour

17. When a behavioural issue is identified with (a) cadet(s), the severity of the behaviour will dictate the means of addressing it.

18. Complaints or concerns not involving harassment will follow the divisional system. Issues with cadets’ behaviour shall be addressed at the lowest appropriate level.

19. If a cadet has repeated behavioural issues or they are serious in nature, the DO or other officer will follow the procedures laid out in SOP Discipline and Behaviour, and CATO 15 – 22 Discipline and Behaviour - Cadets.

20. If a cadet’s behaviour continues to decline or shows no improvement after counselling by the DO, then a performance interview will be arranged with the XO.

21. If the behaviour does not improve or declines from this point, then the cadet will be brought forward before the CO, who will interview the cadet and decide what actions to take.

Harassment

22. The Unit Cadet Conflict Management Advisor (UCCMA) shall address all harassment, abuse, and human rights issues. The UCCMA, in conjunction with the CO, may consult with the Area or Regional UCCMA.

23. CATO 13-24 Harassment Prevention and Resolution outlines specific procedures and shall be consulted before initiating any investigation or action involving harassment.

Attendance and Punctuality

24. The first priority of all officers is the cadet. Officers are responsible for this person’s achievement or failure. The cadet is the primary motive for our being; officers shall therefore put a maximum effort into recruiting and retention.

25. Officers are to notify their direct superior in the event that they will be late or absent from any cadet activity.

26. Officers are to strive to display proper punctuality at all times. Cadets can only be expected to make timings if officers show they can do the same.

27. The Regulating Petty Officer, prior to Colours, shall take attendance. Any cadet that arrives after Colours will report to the Corps office.

28. The Admin O records attendance in Fortress.

Policy On Drugs, Alcohol and Smoking

29. CATO 13-22 Smoking Policy clearly outlines that smoking during cadet activities is prohibited.

30. Members of the Canadian Armed Forces and any civilians participating at a cadet training activity will take every precaution to be discrete when smoking.

31. CATO 13-23 Drug and Alcohol Policy states that cadets and supervisors will, under no circumstances, be under the influence of drugs or alcohol during cadet activities.

Purchases

32. No purchases of goods or services on behalf of the corps may be made without the permission of the CO and in consultation with the branch.

Public Relations

33. All publicity will be handled by the Commanding Officer or appointed Unit Public Affairs Representative (UPAR) in conjunction with the Branch.

Transportation

34. Request for DND Transportation will be submitted in the form of an activity request to the Regional Cadet Support Unit Central, Trenton Detachment by the Administration Officer under direction from the CO or TrgO.

Computer and Internet Policy

35. All use of computers shall be for official purposes only and will comply with DND regulations on the use of Internet and computers. Failure to abide by these rules may result in suspension of computer privileges, release from the corps or possible criminal charges.

36. The Admin O shall control all Corps computers.

37. Cadets are not to use Corps computers without permission.

PART 4 – TRAINING

DUTIES AND RESPONSIBILITIES

1. The Training Officer (Trg O) is responsible to the XO for the following: a. Effecting the planning and coordination necessary to implement the training program as outlined in the QSP; b. Ensuring that all administrative action is taken to achieve the training objectives; and c. Ensuring that all reports to higher authority on training matters, including Fortress reports and requests for support, are submitted accordingly.

2. The Trg O will carry out the following duties: a. Prepare and submit all activity requests; b. Monitor classes and the level at which instruction is being delivered; c. Advise the CO and XO of any instructor who requires additional training or direction; d. Advise the CO and XO of any cadet who is failing to meet the required performance objectives; e. Counsel cadets with regards to training objectives; and f. Liaise with the XO with regards to any instructor or cadet conduct deficiencies.

3. The CO may appoint officers and senior cadets into assistant roles such as Assistant Training Officer or Chief of Training. The Trg O will provide these members with terms of reference.

GENERAL

4. The effective and engaging training of cadets is the primary mission of the Corps and is to be given the highest priority.

5. Officers with specific, current, qualifications from the Regional Cadet Instructor School (RCIS) are required for certain training activities. These activities include but are not limited to range, abseiling, sailing, and canoeing. Officers without proper RCIS qualifications shall not conduct these activities.

6. Officers conducting training will ensure they have read the appropriate rules and regulations. PART 5 – SUPPLY

DUTIES AND RESPONSIBILITIES

1. The Supply Officer (Sup O) is responsible to the XO for the following: a. Maintaining the following records affecting the accounting of materiel on loan to the Corps: i. Customer accounts; ii. Individual loan cards; and iii. Temporary loan cards. b. Requesting, receiving and returning all equipment in accordance with established DND procedures and authorized scales of issue. c. Conducting kit musters as required. d. Ensuring the security and proper care of all materiel. e. Issuing, exchanging and receiving uniforms and materiel. f. Undertaking measures for recovering uniforms of cadets no longer parading with the Corps. g. Carrying out unit customer account verifications: i. At designated intervals; ii. On appointment of a new Supply Officer; and iii. On change of a Commanding Officer. h. Submitting a written report to the Commanding Officer on discovery of loss or damage to materiel. i. Undertaking such other duties as directed by a higher authority.

2. The CO may appoint officers and senior cadets into assistant roles such as Assistant Supply Officer or Storesperson. The Sup O will provide these members with terms of reference.

GENERAL

3. The supply section controls all materiel issued, loaned, donated to, and purchased for the Corps.

4. The loan of equipment to officers or cadets is to be logged on a DND temporary loan card.

PART 6 – SECURITY AND EMERGENCY PROCEDURES

Buildings and Security

1. Every officer and cadet shall protect and preserve all buildings and properties owned, leased, or loaned by the Navy League of Canada or the Department of National Defence.

2. The OOD shall ascertain the identity of all visitors and note occurrences and particulars in the Ship’s Log.

3. Unidentified persons are to be challenged and politely asked if they need help or direction.

4. The OOD (on a training night) or Officer in Charge (OIC) (during an exercise) shall secure buildings and grounds upon completion of training or other activities.

5. The officer securing buildings and training areas shall ensure that all fire doors are closed, outer doors are closed and locked, and lights are turned off.

Supervision and Safety

6. Cadets are not to be left alone waiting for parents; the OOD (on a training night) or Officer in Charge (OIC) (during an exercise) shall wait until a parent or guardian has picked them up.

7. It is the responsibility of all officers to ensure safety while engaged in the supervision of cadets. Officers directing activities shall have a full knowledge of applicable rules/regulations. These include but are not limited to Cadet Administration Training Orders (CATO), Central Region Cadet Orders (CRCO), Central Region Cadet Supplementary Orders (CRCSO), and Watercraft Safety Orders (WSO).

Emergencies

8. Fire: a. Upon the ringing of the fire alarm or alarm system, or a verbal report indicating a fire, all persons are to vacate the building in an orderly fashion. They will muster in the parking lot away from the building in question. The OOD or OIC shall have on them the logbook and nominal role for the activity. b. The senior officer present shall account for all persons who were aboard and shall report to the fire department upon arrival. c. No person shall return to the building until authorized by the senior member of the fire department.

9. Accident or Illness: a. In the event of an accident or serious illness while under the care and control of an officer, the officer shall: i. Administer or direct a qualified person to administer first aid; ii. Obtain medical assistance by removing the person to the hospital, and if necessary, call for an ambulance to respond; iii. Inform the Commanding Officer; and iv. Complete the required DND 2299 for cadets or CF98 for officers and forward to applicable Regional Cadet Support Unit Central, Trenton Detachment within 14 days of injury occurring.

Keys

10. Only persons authorized by the CO shall possess key(s) for Weapons/Ammunition or Supply.

11. The CO will issue building keys. A key register will be kept up-to-date by the Administration Officer.

12. Keys for common areas and lock-ups are located in the key press in building 5 Brouillette.

END OF STANDING ORDERS