NOTICE OF MEETING Vancouver School Board Secretary-Treasurer’s Office Committee II: January 12, 2018 Allan Wong Judy Zaichkowsky Ken Clement Lisa Dominato Janet Fraser
Suzanne Hoffman, Superintendent of Schools J. David Green, Secretary-Treasurer
Notice of Meeting
A Meeting of the Planning and Facilities Committee (Committee II) will be held in Room # 180 of the Education Centre, 1580 West Broadway, Vancouver, British Columbia, on
Wednesday, January 17, 2018 at 5:00 pm
Trustees: Joy Alexander Carrie Bercic Fraser Ballantyne Estrellita Gonzalez
Student Trustee: Eugene Jeoung
Special Advisor: Dianne Turner
District Management Staff: Nancy Brennan Brian Kuhn Aaron Davis Lisa Landry Mette Hamaguchi Jody Langlois Chris Hudson Jim Meschino Magdalena Kassis David Nelson Michele Kelly Rob Schindel Adrian Keough Richard Zerbe
Reps: Rory Brown, VSTA Alt: Brett Gabelman, VSTA Jill Barclay, VESTA Allison Jambor, VESTA Phoebe MacMillan, VASSA Celeste Pante, VASSA Cathy Thomas, VEPVPA Selma Smith, VEPVPA Tim Chester, IUOE Tim De Vivo, IUOE Melissa Werfl, PASA Peter Powell, PASA Amanda Leung, CUPE 15 Cynthia Schadt, CUPE 15 Anne Montgomery, DPAC Stephen Filbey or Shaun Kalley, DPAC Stephen Kelly, Trades Raymond Szczecinski, Trades Brent Boyd, CUPE 407 Michelle Cao, VDSC
Others: Secretary-Treasurer’s Office Doug McClary District Parents Ron Macdonald Communications Jim de Hoop Chris Allen Lois Schack Lynda Bonvillain Ed. Centre Engineers Kathie Currie, CUPE 15 Rentals Gail Johnson, CUPE 15
VANCOUVER SCHOOL BOARD
COMMITTEE MEETING
COMMITTEE II – PLANNING AND FACILITIES Wednesday, January 17, 2018 at 5:00 pm Room 180, VSB Education Centre
AGENDA
The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil- Waututh Coast Salish peoples.
Delegations Presenters
1. Dominique Bautista / Michael Nguyen (Timed item 5:00 pm – 5:10 pm)
2. Crosstown Elementary PAC Meaghan Taylor (Timed item 5:10 pm – 5:20 pm)
Items Requiring Board Actions / Motions Presenters
3. International Village Site Re-naming Committee Trustee Alan Wong
4. Catchment Review – Policy & Terms of Reference Jim de Hoop / Jim Meschino
Reports for Trustees’ Information Presenters
5. Modular Housing Update J. David Green
6. Carleton Elementary – as the Ministry is still considering options, this report will be provided at a future committee meeting
Information Item Requests
Date and Time of Next Meeting
Wednesday, February 21, 2018 at 5:00 pm in Room 180
ITEM 1 Committee II January 17, 2018 DELEGATIONS
Dominique Bautista In regards to speaking points for next Wednesday, they will be related to an overview of the neighbourhood where Crosstown School sits presently and historically in light of the change our city faces. It is important to recall the strength and importance of building community through built space and place, the opportunity that this renaming offers to honour past histories of the neighbourhood in relation to the future of the community, the city, and most importantly the students of the school. Schools are meant to be safe places where young individuals feel excited to come to, where they challenge their thinking and learning (both academic and socioemotional skills), and where they feel a sense of belonging.
Michael Nguyen I currently work as a TTOC with the Richmond School District No. 38. I hope to give my perspectives for the renaming of the Crosstown Elementary School based on my experience not only as a teacher but also to place focus on community- building to which all our school districts should place focus in our students, teachers, and schools. I hope you will give me the time to express my views at the speaking.
Date: January 12, 2018 ITEM 3
To: Committee II – Planning and Facilities
From: Trustee Allan Wong, Chair of Committee II
Re: International Village site Re-naming Committee
REFERENCE TO STRATEGIC PLAN:
Goal 1: Engage our learners through innovative teaching and learning practices. o Provide increased opportunities to connect student to their learning.
Goal 2: Build capacity in our community through strengthening collective leadership. o Encourage and appreciate the contributions made by our students, families, employee groups and community partners.
Goal 3: Create a culture of care and shared social responsibility o Respect and celebrate all forms of diversity. o Support collaborative relationships with community partners that enhance student learning and well-being.
Goal 4: Provide effective leadership governance and stewardship o Support effective communication, engagement and community partnerships.
INTRODUCTION:
This item contains a recommendation.
BACKGROUND:
Since the school name Crosstown was decided for the new school at International Village, members of the community have expressed a desire to change the name to Alexander Won Cumyow Elementary School (including a dual aboriginal name).
File: S:\Facilities\COMMITTEE II\Reports\2018 Reports\2018-01-17 - Jan. 17\Item 3 - International Village site Re-naming 1 Committee.docx The following community groups have expressed this desire:
o On-line petition with over 1,000 signatures and $ donation (initiator unknown) o Chinese language petition o 2 Social Justice 12 classes o Public forums from the City of Vancouver (April 2018 proclamation against discrimination). o Chinatown Historical Association
Importantly, there was continued support to the outstanding December16th, 2016 Board recommendation to eventually gift the school with an Aboriginal name. Given that the full and final name of the school has not yet been decided, the opportunity is still available to revisit the naming of the new school.
The ideal geographical location of this school site will not be available again for possibly a lifetime. The District as a whole and all the students, now and in the future, can learn and be inspired by the importance and historical significance behind the naming of a school. There are currently over 110 schools in the District and none reflect an Asian name. A name that binds the Asian and indigenous community would show a powerful understanding and appreciation between the two historical communities.
RECOMMENDATION:
IT IS RECOMMENDED to convene a school re-naming committee, as per Board policy FFC and regulation FFC-R: Re-naming Existing School Facilities, to rename the new elementary school at the International Village site.
File: S:\Facilities\COMMITTEE II\Reports\2018 Reports\2018-01-17 - Jan. 17\Item 3 - International Village site Re-naming 2 Committee.docx
Date: January 12, 2018 ITEM 4 To: Committee II - Planning and Facilities From: Jim Meschino, Director of Facilities David Green, Secretary-Treasurer Re: Catchment Review – Policy & Terms of Reference
REFERENCE TO STRATEGIC PLAN:
Goal 4: Provide effective leadership, governance and stewardship Objectives: Implement the recommendations of the Long Range Facility Plan. Effectively utilize school district resources and facilities.
INTRODUCTION:
This report contains recommendations.
BACKGROUND:
Under the School Act, the School Board has the duty after considering the recommendations of the Superintendent of Schools, to assign students to various schools in the school district and the power to divide the district into attendance areas. The attendance (catchment) areas are defined by the Board and are subject to periodic review with the goal of effectively utilizing school district resources and facilities.
Changes to current demographic trends within catchment areas or to student yields resulting from development can be managed by using a number of strategies, including catchment boundary changes.
At the December 13, 2017 Committee II meeting, staff provided a report titled “Catchment Review Process – Initial Steps” which identified that the location of schools to support school-aged populations in Vancouver is governed by two existing board policies and one board regulation, JC (School Attendance Areas, Boundaries) and JECC/ JECC-R (School Admission and School Choice). In order to finalize the Terms of Reference for the review process, these board policies were reviewed by staff so that the Board can choose to adhere to them, or make modifications, prior to commencing the catchment review process.
DISCUSSION
Both guiding principles and specific criteria related to catchment boundaries are contained in policy JC (School Attendance Areas, Boundaries).
Prepared by: J. de Hoop 1 File: S:\Facilities\COMMITTEE II\Reports\2018 Reports\2018-01-17 - Jan. 17\Item 4 - Catchment Review - Policy & Terms of Reference.docx Guiding Principles:
Guiding principles approved by Vancouver School Board (VSB) which serve as the foundation for the development and review of school catchment boundaries, include:
1. balance the catchment student population with the capacity of a given school; 2. regular enrolling students should attend their “home” in-catchment school. Cross boundary enrollment should be administered according to the provisions contained within the School Attendance Area Policy and Student Admission and School Choice Policy (JECC); and 3. when school catchment boundaries are revised, existing students have the option to continue attendance at their current school (“grand-parent” or legacy provision).
A policy change that could have an immediate impact on the catchment boundary change strategy regarding the continuing status of existing students at their current school, would be to remove the grand-parent or legacy provision (item 3).
Potential Impact of Removing Legacy Clauses (Item 3 – Guiding Principles) in Policy JC and JECC/ JECC-R
In order to assess the impact of removing the legacy clauses regarding continuing students (i.e. out-of-catchment students with continuing status), a case study snap-shot was undertaken to assess the number of impacted students in a number of square block areas within different elementary school catchments. A selection of four case study areas were taken from elementary school catchment zones that could be re-aligned with a neighbouring catchment school as part of the catchment review process. The four case study areas ranged in geographic size from 10 city blocks to 20 city blocks.
The analysis found that among the total 65 blocks in four separate areas of the district there would be 186 students impacted if the legacy (or grandfather/ continuing status) clauses were immediately removed. This is an average of approximately 28 students per 10 city block area. This is a considerable impact to students and their families.
Impact of a catchment boundary change over time with the current legacy clauses
It is difficult to fully understand what the impact of the current legacy clauses of Policy JC and JECC/ JECC-R will have on the efficacy of implementing catchment boundary changes. However, it is estimated that, without immediate policy changes, it could take upwards of 9 or 10 years for the legacy students, and their siblings, to age out of their continuing status and for the new catchment zones to fully take effect.
Specific Criteria for Revision of Catchment Boundaries:
The policy JC (School Attendance Areas, Boundaries) contains a statement that consideration be given to specific criteria in the revision of catchment boundaries. These criteria include, and are not limited to, family of schools transition, walking distance, major roads, physical terrain, public transit routes and infrastructure, and proximity of schools to one another.
Staff have reviewed these criteria and while all of them are reasonable and continue to be relevant, the Board may wish to a) rank them; b) add more; c) be more specific or d) provide greater weight or emphasis to one or more of them, or a combination of the above.
Prepared by: J. de Hoop 2 File: S:\Facilities\COMMITTEE II\Reports\2018 Reports\2018-01-17 - Jan. 17\Item 4 - Catchment Review - Policy & Terms of Reference.docx For example, a proposed re-ordering, with added emphasis on the growing importance on active transportation modes, would be as follows:
1. Walking distance 2. Proximity of schools to one another 3. Public transit and active transportation infrastructure 4. Family of schools transition (elementary schools within secondary school catchment) 5. Major roads 6. Physical terrain
It is recognized that the catchment review process is one of many inter-related activities to ensure the effective utilization of school district resources and facilities. Given the time allowed to conduct the first phase of what will be the multi-year review catchment review process, the Terms of Reference appended to this report will suffice until the wider policy agenda reviews are completed.
CONCLUSION
In order to proceed with the catchment review process, the Board of Trustees’ direction is required to confirm: a) Guiding Principles in policy JC (School Attendance Areas, Boundaries) b) Specific criteria in policy JC (School Attendance Areas, Boundaries) that will be used in the revision of catchment boundaries c) Terms of Reference that accommodates the current or revised changes to these policies.
RECOMMENDATIONS:
IT IS RECOMMENDED THAT the Board of Trustees confirm 1) The guiding principles in policy JC (School Attendance Areas, Boundaries) as follows:
o balance the catchment student population with the capacity of a given school; o regular enrolling students should attend their “home” in-catchment school. Cross boundary enrollment should be administered according to the provisions contained within the School Attendance Area Policy and Student Admission and School Choice Policy (JECC); and o when school catchment boundaries are revised, existing students have the option to continue attendance at their current school (“legacy” provision). 2) The specific criteria in policy JC (School Attendance Areas, Boundaries) in the revision of catchment boundaries include: a. Walking distance b. Proximity of schools to one another c. Public transit and active transportation infrastructure d. Family of schools transition (elementary schools within secondary school catchment) e. Major roads f. Physical terrain 3) And approve the Terms of Reference (attached as Appendix A) for the School Catchment Review
Attachment
Prepared by: J. de Hoop 3 File: S:\Facilities\COMMITTEE II\Reports\2018 Reports\2018-01-17 - Jan. 17\Item 4 - Catchment Review - Policy & Terms of Reference.docx APPENDIX A
Vancouver School District School Catchment Review
DRAFT Terms of Reference
Introduction
As a result of input to the District’s Long Range Facilities Plan, including the growth pressures and new residential land developments in the City of Vancouver, a review of impacted school catchment areas is warranted. This Terms of Reference sets out the background, scope of work, and estimated timelines.
The review is consistent with VSB Strategic Plan as:
Goal 4: Provide effective leadership, governance and stewardship
Objectives:
Implement the recommendations of the Long Range Facilities Plan Effectively utilize school district resources and facilities
Background
The last major review and revision of catchment areas took place in 2001. This review impacted elementary and secondary catchment areas across the district. Since 2001, there have been only minor adjustments to catchment boundaries including:
• Addition of catchment areas for Elsie Roy, Norma Rose Point, and Crosstown • Revision to several eastside catchments in 2014 as part of Our Future implementation
The current enrolment projections indicate that VSB enrollment will be essentially flat, with approximately 1% growth over the next 15 years. The utilization rate among Vancouver schools varies widely with central corridor and west schools generally being utilized fully or exceeding full capacity; while some schools particularly in the east are below full utilization. It is expected that there will be increasing pressure on schools along the Cambie corridor, Mt. Pleasant and downtown core as new medium and high-density housing is constructed. The City of Vancouver is increasing efforts to make higher density housing more family friendly and it is expected that some young families will be looking favourably at medium or high density living for lifestyle and affordability reasons.
Strategies to manage changing enrolment patterns include the active process of managing the number of students accepted through the cross-boundary application process to ensure that space is available for students who reside in catchment. Adjusting school catchment boundaries to redistribute student enrolment is another strategy tool available to the district.
Vancouver School District School Catchment Review Draft Terms of Reference - January 2018 APPENDIX A
Guiding principles, subject to re-affirmation by VSB, serve as the foundation for the development and review of school catchment boundaries and include:
balance the catchment student population with the capacity of a given school; regular enrolling students should attend their “home” in-catchment school. Cross boundary enrollment should be administered according to the provisions contained within the School Attendance Area Policy and Student Admission and School Choice Policy (JECC); and when school catchment boundaries are revised, existing students have the option to continue attendance at their current school (“legacy” provision).
As outlined in Policy JC: School Attendance Areas (Boundaries), subject to confirmation by VSB, consideration will be given in the revision of catchment boundaries to:
walking distance proximity of schools to one another public transit routes and active transportation infrastructure current and future (5 year) residential developments family of school’s transition (elementary schools within a secondary school catchment) major roads physical terrain
Scope of Review
Deliverables within scope of work are limited to a review of schools in significant growth areas in the downtown core, UBC, Cambie corridor; and spillover areas impacted. It is also limited to those changes that can be made while new school capacity is delivered. The work in 2018 is part of the first phase of a multi-year catchment review program.
Specific steps within scope of the first phase are:
Committee II and Board accepts Terms of Reference and initiates a review based on an approved planning process/ timeline Working Group is formalized, facilitator appointed, relevant documents provided including Terms of Reference and School Information Profiles Working Group establishes regular meetings with end date so that options are developed and the preferred option is prepared and documented for Steering Committee review and approval Up to three (3) meetings are held at Committee II, to 1) present process and objectives for the School Catchment Review, 2) present draft scenarios (receive feedback); and 3) present a preferred catchment revision scenario (receive further feedback) A final report and recommendations submitted School Board Public Meeting: Presentation of SCRC report and recommendations and implementation plan submitted
Vancouver School District School Catchment Review Draft Terms of Reference - January 2018 APPENDIX A
Governance
The VSB Senior Management Team (SMT) will act as the Steering Committee to receive the findings and recommendations of the Working Group, consider options for further consultation, and endorse final recommendations for Committee II.
The main work of the catchment review will be undertaken by a Working Group comprised of each of the following district staff representatives:
Secretary – Treasurer’s office Superintendent’s office Facilities Planning (2) DPAC VASSA VEPVPA VTF (2)
The Working Group will report findings and recommendations to the Steering Committee. Both the Steering Committee and the Working Group may be assisted by a Facilitator, whose role will be to facilitate meetings, ensure the timelines and milestone deliverables are met and that adequate information and communications are made available to stakeholders during the review.
Timeline
Vancouver School District School Catchment Review Draft Terms of Reference - January 2018 APPENDIX A
The process will follow a timeline that is manageable given the scope of this review. This timeline will be dependent on the level of consultation undertaken as part of the review and any changes in scope approved by the Steering Committee and Committee II.
Vancouver School District School Catchment Review Draft Terms of Reference - January 2018
Date: January 17, 2018 ITEM 5 To: Committee II - Planning and Facilities From: J. David Green, Secretary-Treasurer REVISED January 26, 2018 Jim Meschino, Director of Facilities Re: Modular Housing Update
REFERENCE TO STRATEGIC PLAN:
Goal 3: Create a culture of care and shared social responsibility. Objectives: • Encourage and enhance practices that support cultural, emotional, physical and mental well-being. • Support collaborative relationships with community partners that enhance student learning and well-being.
INTRODUCTION:
This item is provided for information.
BACKGROUND:
Marpole Development
As reported at the December 13, 2017 Committee II meeting, the District was informed on October 24, 2017 that the City and BC Housing were planning a development for housing near Laurier Elementary and Churchill Secondary schools.
On November 27, 2017, the Director of Planning at City of Vancouver announced the conditional approval of a development permit to build 78 new temporary modular homes at the Pearson-Dogwood site at Marpole. (http://vancouver.ca/news-calendar/temporary- modular-housing-approved-for-marpole.aspx)
The temporary housing at 7430 and 7460 Heather Street will be prioritized for people who are unsheltered or living in shelters, people who are 45 years and older, persons with disabilities, and homeless people living in the local neighbourhood. The two temporary modular housing buildings are planned to each contain 39 units. Each new home will be approximately 250 square feet and contain a bathroom and kitchen. 17% (14 units) will
Prepared by: D. Green 1 File: S:\Trustee Support 2007-Current\BOARD\Standing Committees\Ctee II\Agenda Items\2017- 2018\Open\18Jan17_op_commII_Item 5_Revised_18Jan26.docx be fully accessible. The buildings will also include amenity space and laundry facilities for all tenants to use. It is anticipated that the first building will open in early February 2018.
Based on feedback from the community, the City has added conditions to the development permit to ensure ongoing dialogue for successful integration of the temporary modular housing into the community.
The following conditions have been added to the development permit: • The City of Vancouver will work with the Vancouver School Board, BC Housing and Community Builders to convene a community conversation prior to the occupancy permit in order update the community on the progress of the project, enable strong lines of communication, hear any continuing concerns and suggestions, and foster a positive reception for new residents • BC Housing will amend the Operations Management Plan (OMP), as needed, to reflect periodic reports out from BC Housing to the City of Vancouver • The project shall have a Community Advisory Committee (CAC) that includes both community members and Parent Advisory Council members, as well as others representing community interest. The CAC shall be established and convene a first meeting prior to the occupancy permit issuance in order for BC Housing, Community Builders (as the operator) and the City of Vancouver to update CAC members on project progress and implementation of the Operations Management Plan (OMP) • This site will be tenanted in accordance with affordable/supportive housing tenanting best practices, taking into consideration the surrounding neighbourhood including the adjacent schools and other uses
Future Temporary Modular Housing
It was also reported at the December 13, 2017 committee meeting that the City of Vancouver is looking to build a number of temporary modular housing projects around Vancouver to house homeless or low-income residents and that three additional sites had been announced:
• 501 Powell St. (several blocks from Strathcona Elementary) • 1115, 1131 and 1141 Franklin St. (several blocks from Seymour Elementary) • 4410 Kaslo St. (near Norquay Elementary and Windermere Secondary)
The schools located near these developments were informed of these developments in December and community meetings have taken place.
Prepared by: D. Green 2 File: S:\Trustee Support 2007-Current\BOARD\Standing Committees\Ctee II\Agenda Items\2017- 2018\Open\18Jan17_op_commII_Item 5_Revised_18Jan26.docx DISCUSSION
With respect to these and other future sites, District staff have requested that the City share information with the District regarding potential sites prior to informing members of the community. It is understood between the parties that the District will take on the responsibility of informing schools located near future sites and contacting school PACs. The following discussion is intended to inform the committee of the current status of the developments referred to above and others that have been announced since December.
Marpole Development
• The development is expected to be completed by mid-February.
• With respect to the Development Permit condition of a community conversation taking place between the City, BC Housing and the VSB, the District has put forward three names to the committee that has been formed to organize the community conversation. Associate Superintendent David Nelson, Planning Manager Anne Lee and Laurier principal Risha Golby have been assigned to the committee, which had its first meeting on January 12, 2018. The purpose of the meetings is to determine the timing, format and contents of the broader community conversation. The District has made in clear with the City that staff assigned to the committee are maintaining a neutral position on the modular housing issue and are only taking part as a condition of the development permit. It is anticipated that the broader community conversation will take place at the end of January or early February.
• A judicial review of the project has been initiated by local residents on whether the City’s Planning Department had the authority to change the zoning on the property to residential use and to designate the homeless housing development as falling within that use. The judicial review was heard on January 9, 2018 and a decision is expected by January 17, 2018
• With respect to the establishment of a Community Advisory Committee for Marpole, the District has now received the draft terms of reference for the committee for review and feedback to the City. The first meeting of the Community Advisory Committee (CAC) is being planned.
Update on Kaslo Street Development
• The community meetings for this development and others have changed from a two part approach that had an open house and a presentation with Q&A to an extended open house with staff to answer questions from the public. Two such meetings have been held and another will be planned once a Development Permit application is received by the City. The application for the development permit for this project is expected in mid January.
Prepared by: D. Green 3 File: S:\Trustee Support 2007-Current\BOARD\Standing Committees\Ctee II\Agenda Items\2017- 2018\Open\18Jan17_op_commII_Item 5_Revised_18Jan26.docx • Update on Powell Street Development
• A community meeting took place on December 7, 2017 for this development. A decision by the Director of Planning on the Development Permit application is expected in January 2018.
Update on Franklin Street Development
• A community meeting took place on December 7, 2017 for this development. A decision by the Director of Planning on the Development Permit application is expected in January 2018.
New West 2nd Street Development
• The District was informed of this development on the weekly conference call with the City on January 4, 2018. This development is near False Creek Elementary. It is in the early stages but fact sheets have been distributed to the community within a ten-block radius of the project. The City has also engaged with a TMH working group from the False Creek Neighbourhood Association. Fact sheets have also been provided to the school for distribution to the school community. A community information session is set for January 30, 2018 between 4pm and 7pm.
District messaging regarding proposed modular housing projects has focused on sharing information with school communities about how they can learn more and to provide feedback to the City. (vancouver.ca/temporarymodularhousing).
Prepared by: D. Green 4 File: S:\Trustee Support 2007-Current\BOARD\Standing Committees\Ctee II\Agenda Items\2017- 2018\Open\18Jan17_op_commII_Item 5_Revised_18Jan26.docx