Minutes of the Annual General Meeting 2020
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Minutes of the Meeting ANNUAL GENERAL MEETING 2020 12th June 2020 MINUTES OF THE ANNUAL GENERAL MEETING 2020 Date: 12thJune, 2020 | Start Time: 8.30 am End time : 3.20 pm Venue:Zoom Platform link https://us02web.zoom.us/j/4896452070?pwd=bnJROUdnaUVMbHNsYUhoS3c5TkZ6QT09 AGENDA FOR THE MEETING: 1. Approval of Agenda 2. Appointment of Chair 3. Approval of Rapporteur, Minutes of previous AGM and Apologies for Absence 4. Introduction of Returning Officer/Returning Officer/ICLAFI Observer 5. Presentation of the Annual Report 2019-2020 by President 6. Presentation of Expenditure & Audited Accounts (2019-2020) by Treasurer 7. Presentation of Budget (2020-2021) by Treasurer 8. Appointment of CA & Auditor for FY 2020-21 by Treasurer 9. Presentation of Draft Strategic Plan 10. Updates on Zonal activities for 2019-2020 by Zonal Representatives 11. Updates on NSC Activities/Presentation on Amendments on SoPG, Matters of NSC & IPR 12. Updates from Working Groups Coordinators 13. National and International Collaborations 14. Result of the Elections for the Executive Committee (2020-2023) 15. Address by Outgoing President 16. Thank you Note by Secretary COMOS INDIA MEMBERS PRESENT: A. Members of Executive Committee 1. Kiran Joshi, President (In Chair) 2. Gurmeet Rai, Vice President 3. Shalini Dasgupta, Secretary 4. Sangeeta Bais, Treasurer 5. SV Suryanarayana Murthy Gullapali, South Zone Representative 6. Poonam Trambadia, West Zone Representative 7. Ananya Bhattacharya, East Zone Representative 8. Radhika Dhumal, North Zone Representative 9. Vidhu Gandhi, Institutional Member Representative B. The Voting Members 1. A.G.Krishna Menon 7. Anshika Jain 2. AishwaryaTipnis 8. Antara Sharma 3. Ajaydeep Singh Jamwal 9. Aparna Tandon 4. Amit Tandon 10. Archana Deshmukh 5. Ananya Bhattacharya 11. Arun Menon 6. Annabel Lopez 12. Ashish Trambadia Page 1 of 13 Minutes of the Meeting ANNUAL GENERAL MEETING 2020 12th June 2020 13. Benny Kuriakose 48. Priyanka Singh 14. Bikramjit Chakraborty 49. Radhika Dhumal 15. Chirashree Thakkar 50. Rahul Subberwal 16. Dhriti Ray 51. Rakhi Mariam Johnson 17. Gauri Pramod Joshi 52. Rana P.B. Singh 18. Geetika Kalha 53. Ratish Nanda 19. Gitanjali Rao 54. Richa Agarwal (Bansal) 20. Gurmeet Rai 55. Rima Hooja 21. Jatin Hashmukh Bhai Ambani 56. Ritika Khanna 22. Jigna Desai 57. Rohit Jigyasu 23. Jyoti Rohilla Rana 58. Sangeeta Bais 24. Kamalika Bose 59. Sanghamitra Basu 25. Khushi Shah 60. Saranya Darshini Karunanithi 26. Kiran Joshi 61. Saumya Tripathi 27. Kirtida Unwalla 62. Sekharakurup Girikumar 28. Komal Mohan Potdar 63. Shalini Dasgupta 29. Lakshmi Priya T 64. Shikha Jain 30. Madhu Vottery 65. Shilpa Jain 31. Mahesh Rameshwar Bangad 66. Shubhada Kamlapurkar 32. Moulshri Joshi 67. Shuchita Singh 33. Mrinalini Atrey 68. Siddhajan Roy Chaudhuri 34. Munish Pandit 69. Smita Makhija 35. Nalini Thakur 70. Somya Johri 36. Navin Piplani 71. Sonal Karanjikar Chitnis 37. Nishant Upadhyay 72. Sourabh Dhananjay Marathe 38. Nitin Sinha 73. Sukanya Mitra 39. Nityaa Iyer 74. SV Suryanarayana Murthy 40. Niyati Jigyasu Gullapalli 41. Noopur Baghel 75. Tapan Mittal Deshpande 42. Nupur Bhatnagar 76. Vaishali Prasad Latkar 43. Nupur Prothi Khanna 77. Venugopal B 44. Poonam Trambadia 78. Vidhu Gandhi 45. Poonam Verma Mascarenhas 79. Xavier Benedict 46. Poorva Jayant Patil 80. Yash Pratap Singh Shekhawat 47. Priyanka S Talreja C. The Non-Voting Members 1. Abantika Mukherjee 8. Apoorva D Goyal 2. Abhishek Suresh Ranka 9. Ashna Patel 3. Aditi Rai 10. Avani Sunil Lodha 4. Aditya Machhindra Malkar 11. Bashobi Banerjee 5. Aishwarya Pradeep Jain 12. Dheeraj Kumar 6. Amruta Shrikant Uplekar 13. Dilip Changkakoty 7. Anuradha Chaturvedi 14. Ibynta Bakmen Tiewsoh Page 2 of 13 Minutes of the Meeting ANNUAL GENERAL MEETING 2020 12th June 2020 15. Lakshmi R 39. Ritika Ravindra Jharia 16. Lavina Ashish Ahuja 40. Ritu Bammi 17. Lohit Jain 41. Ritu Gulati 18. Madhura Dutta 42. Saatvika Pancholi 19. Manikonda Vedakumar 43. Sanjib Kumar Borkakoti 20. Megha Kedar Shah 44. Shaista Perveen 21. Mrudula Manohar Mane 45. Sheetal Gandhi 22. Mukul Agarwal 46. Shilpa Sadanand Apte 23. Muziris Projects Limited 47. Shivangi Shukla 24. Nandini Mukhopadhyay 48. Shreejita Maity 25. Narayanan Thirunavukkarasu 49. Shubhru Gupta 26. Nidhi Madan 50. Siva Rama Krishna Pisipaty 27. Nigar G.Shaikh 51. Smita Mukund Babar 28. Nikita Desai 52. Somya Jolly 29. Nirmal Jayant Kulkarni 53. Srinivas Murthy G 30. Nitya Khendry 54. Sukrit Sen 31. Nowshad PM 55. Sunanda Kapoor 32. Priya Gosain 56. Suramya Bansal 33. Priyaleen Singh 57. Tejaswini Jagadish Aphale 34. Priyanka Naresh Gorasia 58. Ujjwala Anand Palsuley 35. Puja Bhowmik 59. Vaibhavi Vinayak Dhote 36. Rajdeep Routh 60. Vasudha Saraogi 37. Rama R Subrahmanian 61. Vertika Sharma 38. Ramesh B 62. Zarna Surendra Shah ASCERTAINING THE QUORUM: As per the RR 10 of the Memorandum of Association of the Society, the quorum for the meeting, i.e., 25% of the total members and 55% of the voting members must be present at the start of the meeting. The Society has a total 354 members. Accordingly 89 members (25%) in total and 76 voting members, i.e., 55% of the total 137 voting members, must be present. The Secretary ascertained the attendance. A total 142 members, including 80 voting members were present. Since both the conditions of attendance had been met, she declared the quorum to be present and, thus, the meeting validly constituted to proceed to discuss the agenda for the day. SPECIAL INVITEES: 1. Ms. Pranav Kumar, Alacrity Corporate Solutions Pvt Ltd Accounting Service Provider 2. Mr Vinay Pandey, Vinay Pandey & Co. Auditor 3. Mr Manikonda Vedakumar Returning Officer 4. Dr Manoj Kumar Kini Election Officer 5. Mr Nitin Sinha ICLAFI Observer Page 3 of 13 Minutes of the Meeting ANNUAL GENERAL MEETING 2020 12th June 2020 AGM PROCEEDINGS: As per the Agenda, the following items were discussed and decided as detailed below: 1. APPOINTMENT OF CHAIR: As per the RR 10 (V), COMOS India President Prof. Kiran Joshi was authorized to chair and preside over the Annual General Meeting for the year 2020. The President welcomed all the members present in the AGM. 2. APPOINTMENT OF RAPPORTEUR, APPROVAL OF MINUTES OF AGM 2019 AND APOLOGIES OF ABSENCE: The Executive Committee appointed Ms. Lakshmi Ravikumar as the Rapporteur of the AGM. Approval of the minutes of the previous Annual General Meeting held on 21st& 22nd June, 2019 at Sunbeam School, Bhagwanpur, Varanasi was proposed by Ms. Shalini Dasgupta, Secretary COMOS India, and unanimously approved by all members present. The approved minutes are enclosed as Annexure 01. The Secretary read out the apologies of absence received by email. 3. INTRODUCTION OF RETURNING OFFICER, ELECTION OFFICER AND OBSERVER: Ms. Shalini Dasgupta introduced the Returning Officer Mr. Manikonda Veda Kumar, the Election Officer Dr. Manoj Kumar Kini and, the ICLAFl Observer, Mr. Nitin Sinha. 4. PRESENTATION OF ANNUAL REPORT 2019-2020: The President, Prof. Kiran Joshi presented the Annual Report for 2019-2020, covering its six sections in a phased manner. a. Section One, “COMOS India and its Expanding Network”, presented the Society’s Objectives and its brief history, highlights of the completed term 2017-2020 and introduced the Society’s overall structure, its Executive Committee, National Scientific Committees and Working Groups. The Membership Analysis also highlighted the quantum increase of members from 243 in the year 2018-19 to 354 members in the year 2019-20 as well as the founding of the North-east Zone. b. Section Two, “Report from the Secretariat”, put across the ‘behind the scene’ works, organizing & coordinating various national events, elections 2019 and 2020, establishment of Working Groups, management of the membership cycles, and all work related to finance necessary for smooth operational management of the organization. This section was later elaborated by the Treasurer, Sangeeta Bais. c. Section Three, “News from the Zones,” covering various zonal activities organized during the year, was presented later by Zonal representatives. d. Section Four, “Scientific Activities,” showcased the planning, organisation and proceedings of the Scientific Symposium 2019, “Interfacing Sacred Heritage, Cultural Landscapes and Sustainable Development Goals (SDGs): Exploring Reciprocity among Tangible and Intangible Heritage in Context of Sacredscapes,” and the National Scientific Conclave 2019. Reports on activities of Working Groups and other deliberations held during the Conclave and were detailed out later by Coordinators of Working Groups and the National Scientific Counselor respectively. Page 4 of 13 Minutes of the Meeting ANNUAL GENERAL MEETING 2020 12th June 2020 e. Section Five, “Outreach and Collaborations”, explained the outreach activities undertaken on occasions of the “International Day on Monuments and Sites” on 18th April 2019 and the “World Heritage Week” observed during 19th-25th November 2019. The President specially complimented the newly formed Emerging Professionals Working Group for their contribution to the latter event. The Section also reported on various lectures and workshops organized for the purposes of public engagement and capacity building of students, and collaborative projects, further details of which were given in later presentations. f. Taking note of the various reports received by COMOS of threats faced by India’s heritage, Section Six, “Protecting Our Heritage”, explained COMOS’ plans for setting up a formal system of Heritage Alerts. Details were given of the action taken by COMOS with regard to the “Vishvanatha Dham Corridor Project” at Varanasi, and the proposed demolition of the “Esplanade Mansion” in Mumbai. The 6 case studies submitted by the National Committee of COMOS and its NSC20C for the forthcoming ICOMOS international publication “Heritage@Risk 2016-2019” The President ended the Annual Report Presentation with a mention of the Strategic Plan 2025 and thanked all members for their contribution towards all activities mentioned in the Annual Report. The Annual Report is also available on the website at https://www.icomosindia.com/upload/library/1591541081Annual_Report_2019-20.pdf Suggestions from Mr. Nitin Sinha, ICLAFI Representative: Mr.