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Community Managed Libraries Prospectus 2019

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Community Managed Libraries Prospectus 2019 Invitation for Expressions of Interest Library Service Expression of interest in community managed libraries 15th April – 31st May 2019 The draft Ealing Library Strategy 2019 – 2023 proposes that Ealing Council will continue to provide its library services through six libraries directly run by the Ealing library service; and that the seven branch libraries located in Greenford, Hanwell, Northfields, Perivale, Pitshanger, West Ealing and Wood End be made available to the community to be run as community managed libraries (CMLs). Important background to the proposals can be found in the draft Ealing Library Strategy 2019 – 2023 https://www.ealing.gov.uk/info/201042/current_consultations/2548/have_your_say_o n_the_draft_ealing_library_strategy We have held public consultation meetings in the seven locations where community managed libraries are proposed. The on-line survey where residents and library users can have their say about the proposals runs until 17th May 2019. Ealing hosted a conference on community managed libraries on 3rd April 2019. This included representatives from community groups involved in community managed libraries in Barnet, Cricklewood and North Harrow and the Community Managed Libraries Peer Network. Our guest speakers provided more perspectives on how communities in Ealing could get involved in running community managed libraries in their neighbourhood. We are inviting expressions of interest in running community managed libraries in Ealing. Expressions of interest is open to not for profit organisations based in and/or operating in Ealing. An expression of interest is non-binding on the local authority and the community organisation/individuals. It is solely for indicating community interest in working in developing community managed libraries in the borough. The community managed libraries prospectus sets what the council would provide to support a community managed library in the seven areas and what the expectation would be of a community partner to run a community managed library in Ealing. The prospectus includes the current cost to the council for the seven libraries and the baseline costs for a community organisation to run a community managed library. There are two other important documents that are included as part of the prospectus. These are the Equalities Analysis Assessment and the draft library strategy Needs Assessment. It is important that you read these documents as part of the things to consider for community managed libraries in Ealing. Should we invite formal applications to run a community managed library, the interested party would need to produce a business plan to show their full costs using the base costs we have provided for each of the libraries as a starting point from which to build the full picture of their anticipated operating cost. The Ealing approach to CMLs is different to many other local authorities. We will still be investing in branch libraries through providing books, ICT, access to the Ealing library card, advice and information, start-up funding and in some cases, the building may also be available. Please read the prospectus and if you have any questions, get in touch with us at [email protected] You can also use this email to let us know if you would like to talk though your ideas. The council cabinet meeting in July will receive the findings of the library service consultation and information on the expressions of interest received for community managed libraries. Cabinet will decide how it wishes to proceed with the proposal for CMLs in Ealing. If the decision is to proceed, we will invite formal applications later in the year and provide access to independent advice for those groups wishing to make a formal application. Please submit your expression of interest by midnight 31st May 2019 to [email protected] cc [email protected] and [email protected] Carole Stewart Assistant Director Arts, Heritage and Libraries Community managed libraries (April 2019) Community managed libraries in Ealing proposal Support for community managed libraries is to enable achievement of the outcomes that underpin the council’s key priorities Collaboration with partners to deliver community managed libraries is on the basis that these partnerships contribute to Ealing being a healthy great place for all and that opportunities for residents and communities to get involved is fundamental to community offer. Council to provide in line with its Community/not for profit service priorities for Ealing library organisation to tender for operation service mixed model of direct delivery of the community managed library; and community managed libraries. including providing a business and operation plan for providing a Summary of community library community managed library offer in requirements Ealing. Stock Stock Loan books and library stock as part of the Look after and maintain stock loaned to the council-wide stock services to the community community managed library. managed library. Contribute to Ealing stock list suggestions to Management of stock services and stock inform stock refresh refresh Receiving and accounting for new stock. Online resources Online resources Full access to library service 24/7online Access to the full range of resources resources. available through the Ealing library service 24/7 on line access. Restricted access to the library Library management system management system Attend relevant training as provided. Monthly performance data reports specific to the community managed library to enable the GDPR Policy for the organisation. partner to oversee and manage performance. Staff support to access system. Ealing library card Ealing library card Ealing library card valid at both council-run Promote Ealing library card. and community managed libraries. Library service Wi-Fi Library service Wi-Fi Access to listings/link on Ealing library service web pages profile on Ealing Council website ICT The IT strategy for the library service is to reduce the number of desk top pcs in libraries and provide more plug-in points so that library users can bring and plug in their own devices to access the internet and library services on line. Access to the range of IT to include public access computers and plug in points; self- serve machines; copy and printing facilities. Access to the library ICT managed services help desk Telephony Telephony Provision of broadband line Telephone lines (contribution to Ealing Library Service for telephony line for community managed library depending on site) Cashless Ealing libraries will be moving to cashless self-serve, printing and copy facilities over the next four years. Community managed libraries who wish to Community managed libraries who wish to retain facilities that take cash will need to retain facilities that take cash will need to enter in to their own licence arrangements enter in to their own licence arrangements with suppliers for photocopying and with suppliers for photocopying and scanning. scanning. Self-serve machines will be cashless and are an integral part of the library management system, therefore to remain part of the wider Ealing library offer, community managed libraries will need to retain these as cashless. Formal link to nearest main library Providing advice and support on systems and processes. Access to library outreach/community Day to day management and operation of engagement team the community managed library Providing advice and support on systems and processes; information on latest trends and development, including the cultural calendar; the universal offer and funding opportunities. Fortnightly/three weekly staff visit to oversee stock management in community managed libraries. Staffing Staffing The council will not transfer staff to manage The community managed library partner will or operate community managed libraries. need to state how it will manage and operate the library using its own staff and or The library service outreach/community volunteers. engagement team will provide specialist advice, training and stock support. Opening hours Opening hours The libraries proposed as community Community partners may wish to extend the managed libraries are open: opening hours or negotiate a more local • Greenford: Monday to Saturday arrangement. • Hanwell: Tuesday, Thursday to Saturday Proposal on opening hours for community • Perivale: Tuesday, Thursday to managed library to deliver the minimum Saturday hours or increased hours. This can be • Northfields: Tuesday, Thursday to ‘stepped’ opening hours that build over a six Saturday to 18 month period as the organisation • West Ealing: Tuesday to Saturday establishes its volunteer core. as well as Monday and Sundays on community hire days. • Wood End: Tuesday to Saturday The council would encourage a minimum of five hours per day (30 hours per week) on the current library specific opening days. Community partners may wish to extend the opening hours or negotiate a more local arrangement. Agreement Community managed library offer tender The agreement schedule will set out the proposal and wider basic library offer that a community partner community/neighbourhood offer aims to provide in exchange for a grant Statement of community offer and delivery towards the operation of the community of/contribution to the key priorities for Ealing managed library/community hub. and the outcomes. The council is expecting prospective The CML partner will need to set out what partners to provide a CML
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