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City Council Agenda Monday, July 22, 2013 6:00 P.M

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City Council Agenda Monday, July 22, 2013 6:00 P.M City Council Agenda Monday, July 22, 2013 6:00 p.m. City Council Chambers (Times are Approximate) 6:00 p.m. 1. Roll Call Voting & Seating Order: McGehee, Willmus, Laliberte, Etten, Roe 6:02 p.m. 2. Approve Agenda 6:05 p.m. 3. Public Comment 6:10 p.m. 4. Council Communications, Reports and Announcements 6:15 p.m. 5. Recognitions, Donations and Communications 6:20 p.m. 6. Approve Minutes a. Approve Minutes of July 15, 2013 Meeting 6:25 p.m. 7. Approve Consent Agenda a. Approve Payments b. Approve Business & Other Licenses & Permits c. Approve General Purchases and Sale of Surplus items in excess of $5000 d. Receive Shared Services Report e. Receive Grant Application Report f. Receive IR 2025 Update g. Approve a Sanitary Sewer Easement Vacation/Relocation at 2645 Snelling Avenue for Kath Fuel Oil Service Company h. Approve Resolution Awarding Bid for Public Improvements at 3040 Hamline Avenue i. Consider Reappointments to Roseville Housing and Redevelopment Authority j. Approve the Interlocal Contract to join HGACBuy 6:35 p.m. 8. Consider Items Removed from Consent Council Agenda - Page 2 9. General Ordinances for Adoption 10. Presentations 6:40 p.m. a. Twin Lakes Property Owners Discussion 11. Public Hearings 12. Budget Items 7:10 p.m. a. 2014 Budget Direction 13. Business Items (Action Items) 7:40 p.m. a. Approve Springsted Amended Proposal for City Manager Search Services 8:00 p.m. b. Appoint Commissioners 8:15 p.m. c. Approve Josephine Heights Final Plat 8:45 p.m. d. Approve LHB Inc. for Final Design, Plans and Specifications for the Park and Recreation Renewal Program 14. Business Items – Presentations/Discussions 8:25 p.m. a. Discuss Hagen Property Development 9:15 p.m. 15. City Manager Future Agenda Review 9:20 p.m. 16. Councilmember Initiated Items for Future Meetings 9:30 p.m. 17. Adjourn Some Upcoming Public Meetings……… Tuesday Jul 16 6:00 p.m. Housing & Redevelopment Authority Wednesday Jul 17 6:30 p.m. Human Rights Commission Thursday Jul 18 5:00 p.m. City Council Meeting Monday Jul 22 6:00 p.m. City Council Meeting Tuesday Jul 23 6:30 p.m. Public Works, Environment & Transportation Commission August Tuesday Aug 6 8:00 p.m. Parks & Recreation Commission (Night to Unite ‘Til 8) Wednesday Aug 7 6:30 p.m. Planning Commission Monday Aug 12 6:00 p.m. City Council Meeting Tuesday Aug 13 6:00 p.m. Housing & Redevelopment Authority Wednesday Aug 14 6:30 p.m. Ethics Commission All meetings at Roseville City Hall, 2660 Civic Center Drive, Roseville, MN unless otherwise noted. REQUEST FOR COUNCIL ACTION Date: 07/22/2013 Item No.: 7.a Department Approval City Manager Approval Item Description: Approve Payments 1 BACKGROUND 2 State Statute requires the City Council to approve all payment of claims. The following summary of claims 3 has been submitted to the City for payment. 4 Check Series # Amount ACH Payments $354,232.79 70656-70746 $186,865.95 Total $541,098.74 5 6 A detailed report of the claims is attached. City Staff has reviewed the claims and considers them to be 7 appropriate for the goods and services received. 8 POLICY OBJECTIVE 9 Under Mn State Statute, all claims are required to be paid within 35 days of receipt. 10 FINANCIAL IMPACTS 11 All expenditures listed above have been funded by the current budget, from donated monies, or from cash 12 reserves. 13 STAFF RECOMMENDATION 14 Staff recommends approval of all payment of claims. 15 REQUESTED COUNCIL ACTION 16 Motion to approve the payment of claims as submitted 17 18 Prepared by: Chris Miller, Finance Director 19 Attachments: A: Checks for Approval 20 Page 1 of 1 Accounts Payable Checks for Approval User: mary.jenson Printed: 7/17/2013 - 8:09 AM Check Number Check Date Fund Name Account Name Vendor Name Invoice Desc. Amount 70667 07/11/2013 Boulevard Landscaping Operating Supplies Brickman Group LTD, LLC For mowing and weeding streetscape areas on Co 1,836.70 Rd C, Twin Lakes 70730 07/11/2013 Boulevard Landscaping Operating Supplies The Mulch Store Blanket PO for black dirt and mulch 2,297.81 70732 07/11/2013 Boulevard Landscaping Operating Supplies Tri State Bobcat, Inc Equipment Rental 894.09 70733 07/11/2013 Boulevard Landscaping Operating Supplies Trugreen L.P. Trunk Insect Control 864.77 70733 07/11/2013 Boulevard Landscaping Operating Supplies Trugreen L.P. 2013 Blanket PO 64.13 Operating Supplies Total: 5,957.50 Fund Total: 5,957.50 70705 07/11/2013 Community Development Advertising Lillie Suburban Newspaper Inc Notices, Ordinances-Acct: 262 21.40 Advertising Total: 21.40 70695 07/11/2013 Community Development HRA Employer ING ReliaStar PR Batch 00001.07.2013 HRA Employer Paid 370.00 HRA Employer Total: 370.00 70717 07/11/2013 Community Development HSA Employee Premier Bank PR Batch 00001.07.2013 HSA Employee 96.15 HSA Employee Total: 96.15 70717 07/11/2013 Community Development HSA Employer Premier Bank PR Batch 00001.07.2013 HSA Employer Paid 680.00 HSA Employer Total: 680.00 0 07/11/2013 Community Development ICMA Def Comp ICMA Retirement Trust 457-300227 PR Batch 00001.07.2013 ICMA Deferred Compensation 372.51 ICMA Def Comp Total: 372.51 AP-Checks for Approval (7/17/2013 - 8:09 AM) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Invoice Desc. Amount 70724 07/11/2013 Community Development Life Ins. Employee Standard Insurance Company July Payment 226.11 Life Ins. Employee Total: 226.11 70724 07/11/2013 Community Development Life Ins. Employer Standard Insurance Company July Payment 80.80 Life Ins. Employer Total: 80.80 70724 07/11/2013 Community Development Long Term Disability Standard Insurance Company July Payment 183.57 Long Term Disability Total: 183.57 70741 07/11/2013 Community Development Professional Services Verizon Wireless Cell Phones 35.01 Professional Services Total: 35.01 Fund Total: 2,065.55 70662 07/11/2013 Contracted Engineering Svcs Deposits Bolton & Menk, Inc. Engineering Service 5,262.00 70664 07/11/2013 Contracted Engineering Svcs Deposits Erick & Cara Bothun Escrow Return-3077 Fairview Ave 3,000.00 70677 07/11/2013 Contracted Engineering Svcs Deposits Copeland Building Group Escrow Return-2323 Terminal Road 10,000.00 Deposits Total: 18,262.00 70717 07/11/2013 Contracted Engineering Svcs HSA Employee Premier Bank PR Batch 00001.07.2013 HSA Employee 18.46 HSA Employee Total: 18.46 70717 07/11/2013 Contracted Engineering Svcs HSA Employer Premier Bank PR Batch 00001.07.2013 HSA Employer Paid 200.00 HSA Employer Total: 200.00 70724 07/11/2013 Contracted Engineering Svcs Life Ins. Employer Standard Insurance Company July Payment 8.08 Life Ins. Employer Total: 8.08 70724 07/11/2013 Contracted Engineering Svcs Long Term Disability Standard Insurance Company July Payment 19.68 AP-Checks for Approval (7/17/2013 - 8:09 AM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Invoice Desc. Amount Long Term Disability Total: 19.68 Fund Total: 18,508.22 70657 07/11/2013 East Metro SWAT Professional Services American Messaging Interpreter Service 91.70 Professional Services Total: 91.70 Fund Total: 91.70 70666 07/11/2013 Fire Station 2011 Professional Services Braun Intertec Corporation Consulting Services 1,750.44 70704 07/11/2013 Fire Station 2011 Professional Services Lightning Disposal, Inc. Rolloffs 366.18 70704 07/11/2013 Fire Station 2011 Professional Services Lightning Disposal, Inc. Rolloffs 579.00 Professional Services Total: 2,695.62 Fund Total: 2,695.62 0 07/11/2013 General Fund 209001 - Use Tax Payable City of St. Paul Sales/Use Tax -43.91 0 07/11/2013 General Fund 209001 - Use Tax Payable Gopher Bearing. Corp. Sales/Use Tax -112.37 0 07/11/2013 General Fund 209001 - Use Tax Payable Minnesota Spring & Suspension, LLCSales/Use Tax -60.16 209001 - Use Tax Payable Total: -216.44 0 07/11/2013 General Fund 211402 - Flex Spending Health Flexible Benefit Reimbursement 275.08 0 07/11/2013 General Fund 211402 - Flex Spending Health Flexible Benefit Reimbursement 257.96 211402 - Flex Spending Health Total: 533.04 0 07/11/2013 General Fund 211403 - Flex Spend Day Care Dependent Care Reimbursement 384.62 0 07/11/2013 General Fund 211403 - Flex Spend Day Care Dependent Care Reimbursement 136.00 0 07/11/2013 General Fund 211403 - Flex Spend Day Care Dependent Care Reimbursement 192.31 211403 - Flex Spend Day Care Total: 712.93 70705 07/11/2013 General Fund Advertising Lillie Suburban Newspaper Inc Notices, Ordinances-Acct: 262 278.22 AP-Checks for Approval (7/17/2013 - 8:09 AM) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Invoice Desc. Amount Advertising Total: 278.22 0 07/11/2013 General Fund Attorney Development Escrows Erickson, Bell, Beckman & Quinn P.A.Professional Sevices-Josephine Heights 1,711.25 Attorney Development Escrows Total: 1,711.25 70671 07/11/2013 General Fund Clothing Cintas Corporation #470 Uniform Cleaning 30.68 70671 07/11/2013 General Fund Clothing Cintas Corporation #470 Uniform Cleaning 30.68 70671 07/11/2013 General Fund Clothing Cintas Corporation #470 Uniform Cleaning 30.68 70736 07/11/2013 General Fund Clothing Uniforms Unlimited, Inc. Embroidery 48.06 Clothing Total: 140.10 70667 07/11/2013 General Fund Contract Maint. - City Hall Brickman Group LTD, LLC City Campus Areas 1,110.40 70714 07/11/2013 General Fund Contract Maint. - City Hall Overhead Door Co of the Northland Door Repair 482.80 0 07/11/2013 General Fund Contract Maint.
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