OLNEY TOWN COUNCIL

To all members of Olney Development Group

A meeting of the Olney Development Group is to be held in The Olney Centre on 25 February 2019 at 7:30pm for the purpose of transacting the following business.

Liam Costello Town Clerk 20 February 2019

There will be a 15 minute Open Forum at the beginning of the meeting when members of the public are invited to address the Committee. Each individual will be limited to speak for no more than 3 minutes.

AGENDA 1. To receive apologies for absence. 2. To receive any declarations of interests. 3. To approve the minutes of the meeting held on 29 October 2018 4. Update on plans for Site R from Angle Property 5. Neighbourhood Plan Reg.14 Consultation 6. Update on Plan:MK and General Conformity with ONP 7. Update on MKC 5 Year Housing Land Supply 8. Update on ONP allocated sites, windfall sites, planning applications and appeals 9. Update on Development Group Projects (a) East Street Footpath Works - PG/JB/CT (b) OIA and OMS Application for Funding 10. Review of s.106 Contributions Tracker - Future Projects 11. Consultation and Community Engagement Strategy

Town Clerk: Mr. Liam Costello Tel: 01234 711679 e: [email protected] – Web: www.olneytowncouncil.gov.uk

2

Minutes of the meeting of Olney Town Council Olney Development Group held on Monday 29 October 2018 at 7.30 pm at the Olney Centre

Present: Chris Tennant, Jeremy Rawlings, Desmond Eley, Joanne Eley, Tony Evans, Graham Harrison, Colin Rodden, Kevin Viney In attendance: Liam Costello (Town Clerk)

1. Apologies for absence Apologies were received from Deirdre Bethune

2. Declarations of interest None declared

3. To approve the minutes of the meeting held on 06 August 2018 RESOLVED: That the minutes be approved.

4. Planning Policy Framework Update – NPPF & Plan:MK The revised National Planning Policy Framework (NPPF) has recently been published. This is not a major rewrite of the NPPF published in 2012. One of the key changes is regarding how housing numbers are calculated. Windfall sites can now be counted towards housing numbers. MKC giving a presentation to parish councillors in a few weeks on the revised NPPF. The inspector conducting the independent examination of Plan:MK has prepared a schedule of minor modifications, which will be subject to a 6 weeks consultation commencing 31 October. Sun-group to be formed to review modifications. The Olney Neighbourhood Plan needs to ensure that it stays in general conformity with the NPPF and Plan:MK to ensure protection from speculative development. RESOLVED: • Town Clerk to circulate date of NPPF presentation

Olney Development Group – 29 October 2018 Page 4842

• Sub-committee of Chris Tennant, Des Eley and Jeremy Rawlings to review Plan:MK modifications and respond on behalf of council.

5. Eastern Expansion Area Update Des Eley gave the committee a report on meetings and workshops of the MK East SUE group. The potential scale of growth would indicate the need for the Olney bypass. MKC transport Plan still includes the requirement for a feasibility study of bypass. Concerns expressed by others at the SUE meetings that Olney’s position regarding a bypass is not clear. Now is the time to make the case for a bypass if that is what the town wants. Air quality will also be an area of increasing concern. Kevin Viney agreed to contact MKC to get the latest position on air quality and arrange a meeting. OTC needs to be clear about its position regarding bypass. Group to be formed to look at the historic evidence on routes, and discuss with MKC the feasibility of routs and costs. Need to consider specialists to gather evidence and put forward case for bypass. RESOLVED: • Form a group to review historic data • Discuss with MKC re feasibility study • Bring a proposal back to group

6. Update on Major Planning Applications The chairman updated the committee on discussions with Planning Officers regarding the major applications in the town. • Site R - recently approved for foodstore on part of the site. Remainder of site being marketed by owner. • Site B – Mixed use employment site. Technical objections to the application on highways grounds. • Site C – Phase 1 commenced work. • Site D/E – outline consent granted • Site A – outline consent granted, no further updates.

Olney Development Group – 29 October 2018 Page 4843

7. S.106 Resources Review The committee reviewed the S106 schedules which will be used to track projects. Contact NHS and CCG for latest position regarding their review of service delivery. Schedule to be updated to reflect 250 dwelling decision. Discussion about which projects to focus on: Project 1

8. Review of Potential Development Projects The committee reviewed the old list of projects and a revised schedule prepared by Chris Tennant, which now includes potential funding streams. Projects discussed included: • Public art to be added to list. CR to lead on public art. • Skate Park to be added to the list. • Market Place improvements RESOLVED: To agree the following actions: • CT and LC to meet with MKC regarding progressing East St footpath improvements • CR to prepare a brief for public art • LC to update schedules • CT to find out what Carbon Offsetting means

9. Any other business • Des Eley to attend meeting on 07 Nov regarding Oxford to Cambridge Expressway corridor. Graham Harrison also to attend. • Next meeting to take place end of Jan.

Olney Development Group – 29 October 2018 Page 4844

Olney Development Group – 29 October 2018 Page 4845

Item Report

5 Emberton Neighbourhood Plan

Link to the draft plan can found here. The draft plan is out for pre-submission consultation from Monday 4 February 2019 until 18th March 2019. At the end of the consultation period the Steering Group will collate the consultation feedback and recommendations for consideration by the Parish Council which may lead to amendments to the draft consultation plan. This will be submitted to (MKC) who will undertake a 6-week consultation process and arrange for an Inspector to undertake a Neighbourhood Plan Examination

8 Update on ONP allocated sites, windfall sites, planning applications and appeals

Site A - outline consent granted for 50 dwellings, no further updates Site B - Mixed use employment site. outline consent granted Site C – 33 dwelling Phase 1 commenced work. 33 dwelling phase 2 reserved matters application recently approved. Site D/E - outline consent granted for 250 dwellings etc, no further update Site H – Nothing to report Site R – Work commenced on Sainsburys store. Update on remainder of site in item 4 Windfalls • Yardley Road - 8 dwelling application nearly complete • East St – 14 dwelling application nearly complete • East St – 9 dwelling application granted consent • Clickers Yard, Yardley Road – 8 dwelling nearly complete • Katrine, Yardley Road – 4 dwelling application withdrawn, expected resubmission. Planning Appeals • Moores Hill appeal dismissed on unacceptable housing mix as required by ONP Policy OP7, and harm to the living conditions of the occupiers of No 63 Moores Hill with particular regard to noise and disturbance contrary to MKC policies D1 and T10

1 | P a g e

2 | P a g e

DRAFT Position Statement TO: Members and Officers Update on Five Year Housing Land Supply Position (January 2019)

Introduction/Context

1. In light of the recent Secretary of State (SoS) decision (December 2018) on the Section 78 appeal for planning permission for residential-led development at ‘ Land to the east of Newport Road and to the east and west of Cranfield Road at Woburn Sands ”, and the update to the National Planning Policy Framework (NPPF), the Council have undertaken a review and update of their current Five Year Housing Land Supply (5YHLS) position.

2. This review has also taken account of the current position of Plan:MK, the Council’s new local plan, which has been at examination since April 2018 and is still on course for adoption in March 2019.

3. This note outlines the considerations the Council has made in reviewing the 5YHLS both in terms of housing requirement and supply, and provides an up-to-date position which will be used in decision making in advance of the adoption of Plan:MK.

Establishing the Housing Requirement

4. The starting point of calculating the 5YHLS position is the housing requirement. As outlined in the NPPF, for the purposes of calculating a 5YHLS, the housing requirement is either that contained within a development plan which is less than five years since adoption, or where there is no up-to-date plan, then the housing requirement is that defined by paragraph 73 of the Framework which is the Local Housing Need (LHN) calculated by the standard methodology or other justified approach.

5. The housing requirement figure (1,750 dpa) as set out in the current Development Plan, the Core Strategy (2013) is now considered, as per the NPPF, to be out of date as, following July 2018, it is over 5 years since the plan was adopted. As our Core Strategy requirement is considered out of date, our housing requirement should therefore be calculated either by using the standard methodology, or a justified alternative.

6. The below outlines the two approaches in the context of Milton Keynes.

Local Housing Need: The Standard Methodology Approach

7. Alongside the 2018 NPPF, the Government published “How is a minimum annual local housing need figure calculated using the standard method?” . This outlines how Local Housing Need (LHN) should be calculated via the standard methodology and via the use of specific datasets.

1

8. Following this methodology, the housing requirement for the Council for the 5 year period 2018/19 - 2022/23 is calculated as 9,907 dwellings , an average annual requirement of 1,981 dwellings .

9. The assumptions made in calculating this figure are as follows: 9.1. Using the Governments preferred 2014 ONS 1 data as outlined in the recent “Technical Consultation on updates to National Planning Policy and Guidance ” (October 2018), the average annual household increase for Milton Keynes between 2018 and 2028 is 1,462. 9.2. The affordability adjustment figure for Milton Keynes is 8.65. 9.3. In assessing the capped level of any increase, the Capped figure is greater than the minimum annual LHN figure and therefore the minimum annual LHN figure of 1,887 dpa is used. 9.4. The Council is deemed to have a Housing Delivery Test figure of 86% and therefore in accordance with the NPPF a 5% buffer is applied.

10. It should be noted here that whilst the Government were due to release the results of the Housing Delivery Test in November 2018, these are yet to be published. Therefore whilst the above calculations have been made using the methodology outlined in the Housing Delivery test Measurement Rule Book (July 2018) it is not certain that the 86% figure will be correct until the results are published. Given that a result of below 85% would result in the Council having to apply a 20% buffer, as opposed to a 5% buffer, this could have a significant impact upon the 5YHLS requirement using this method.

Local Housing Need: A Justified Alternative Approach

11. It is the Council’s view that a justified alternative method to calculating the housing requirement could be used, notably the methodology that has been considered by the Local Plan Inspector currently examining Plan:MK.

12. The Inspector in his interim findings (Interim Note dated 13th August 2018) has indicated that having seen all the material before him, he does not see any need to alter the figure of 1,766 dwellings “for plan soundness”. Given the considerable evidence that has been produced by the Council to support this figure and its recent rigorous testing through the Local Plan process, it is felt that this represents a clearly justified alternative approach for calculating the need for housing in Milton Keynes in the context of Paragraph 73 of the NPPF.

13. It should also be noted that as part of the examination process, the Inspector also examined the council’s approach to demonstrating a 5YHLS position which would be applicable upon adoption of Plan:MK and, through recommended main modifications to the plan following the hearings, has looked to embed this approach in the plan (See MM17 of Plan:MK Schedule of Proposed Main Modifications (October 2018 )).

14. The assumptions made in this approach are as follows:

1 It should be noted here that the SoS decision on the ‘Land to the east of Newport Road and to the east and west of Cranfield Road at Woburn Sands’ appeal utilised 2016 ONS data, which produces a much lower housing need figure for Milton Keynes, however Government preference is for the 2014 data to be used. 2

14.1. As the Plan:MK start date is 1 st April 2016, the housing requirement of 1,766 dpa should be applicable from this date and therefore in calculating a 5 year land supply position as of 1 April 2018 any under-delivery against this requirement in the first two years of the plan should be accounted for. 14.2. Any under-supply should be dealt with via the Sedgefield method (within the next 5 year period). 14.3. A 20% buffer should be applied both to the requirement and the buffer due to persistent under-delivery in recent years.

15. Using this approach, the housing requirement for the Council for the 5 year period 2018/19 - 2022/23 is calculated as 11,534 , an average annual requirement of 2,307 dwellings .

Conclusion on Housing Requirement

16. As set out in paragraph 73 and Annex 2 of the NPPF, a justified alternative may be used to calculate the Local Housing need in the context of the five-year supply. The Council have through the preparation of Plan:MK provided a justified alternative approach as set out in the Council’s Strategic Housing Market Assessment (February 2017) which has been examined and found to be sound by the Inspector. It is therefore the Council’s intention to use this as the starting point for the housing requirement for the calculating a 5YHLS position.

17. Furthermore, as the approach to calculating the 5YHLS position, as confirmed in the main Modifications proposed to Plan:MK, has also been examined and accepted as a sound approach by the Inspector, it is the intention of the Council to apply this approach fully and utilise the housing requirement as set out above in Paragraph 15.

18. Utilising this approach also reduces the risk associated with the current uncertainties around the Housing Delivery Test and the potential impact that this could have on a housing requirement calculated using the standard methodology.

Housing Supply

19. The second element of the 5YHLS calculation is the housing supply. In his decision on the ‘Land to the east of Newport Road and to the east and west of Cranfield Road at Woburn Sands ” appeal, the SoS felt that the Council could demonstrate a land supply of between 10,000 and 10,500 dwellings.

20. No detailed explanation has however been provided by the SoS as to how this figure has been calculated. Furthermore, the data relied upon by the Council at the appeal in question was tested further at a number of S78 appeals which occurred at later dates during 2017 and 2018, the decisions of which all presented different supply figures, all of which were higher than that proposed by the SoS.

21. The conclusions of these appeals in relation to housing supply were subsequently taken into account in preparing both an updated 5YHLS positon for 2018/19 and in preparing the housing trajectory for inclusion in Plan:MK. The figures that the SoS decision is based on, as presented for the appeal hearings in July 2017, are therefore not considered to be up-to-date.

3

22. The most recently produced housing supply data by the Council is that which has been included within the housing trajectory for Plan:MK, which takes a base date of 1 April 2018, as requested by the Inspector examining Plan:MK. This data was thoroughly scrutinised by the Inspector at the Examination hearings and was found to be sound for the purposes of calculating a 5YHLS position for Plan:MK.

23. Whilst Plan:MK is yet to be adopted, it would be prudent to not rely on the full housing supply at this time, as a number of sites contained within remain unallocated until adoption of the plan. However, given the scrutiny that the supply has faced as part of the examination process it is felt that the lead-in times and build-out rates for the remainder of the sites within the supply, which benefit from existing allocations or permissions, can be justifiably relied upon in calculating a 5YHLS position.

24. In taking this approach, the Council can demonstrate a housing supply for the 5 year period 2018/19 - 2022/23 of 12,112 dwellings . This includes a 10% discount applied to all sites with projected completions in year 5, as presented to and accepted by the Inspector examining Plan:MK.

Preferred Approach and updated 5YHLS Position

25. As outlined above, the Council feels that for the purposes of calculating a 5YHLS the approach for determining a housing requirement as set out in Plan:MK provides a reasonable alternative approach to using our Local Housing Need figure as it is supported by considerable evidence and, following thorough scrutiny during the Plan:MK hearings, the Inspector has indicated in his interim findings that it is sound. This approach will therefore be fully applied in calculating our 5YHLS position.

26. Furthermore, with regards to housing supply, it is felt that the trajectory outlined within Plan:MK and examined by the Inspector, minus sites that require adoption of Plan:MK to be allocated, and with the inclusion of a discount for slippage, provides a justified supply to be used in calculating our 5YHLS position.

27. Using this approach means that, for the period 2018/19 - 2022/23, the housing requirement figure is 11,534 dwellings and the housing supply is 12,112 dwellings . This results in the Council being able to demonstrate a housing land supply position of 5.25 years . Appendix 1 of this position statement outlines a breakdown of the data used to achieve this figure via the preferred approach.

28. This approach is consistent with that which has been examined as part of Plan:MK and has been found sound by the Inspector in his interim findings. Using this approach will therefore not undermine Plan:MK and will provide continuity in approach upon adoption of the Plan.

Development Plans (January 2019)

4

Appendix 1: Milton Keynes 5 year land supply position 2018-2023 (January 2019)

The below table outlines the data for the Council’s 5 year land supply position for the period 2018-2023, using the methodology outlined in the Position Statement:

Annual Requirement (Plan:MK Requirement) 1,766 dpa Overall requirement 2018-2023 8,830 dws Under-supply 2016/17 - 2017/18 782 dws Total Requirement 2018-2023 9,612 dws Total Requirement with 20% buffer 11,534 dws Overall supply of deliverable sites 12,827 dws Overall supply with 10% discount to 12,112 dws applicable sites Overall supply compared to 578 dws Requirement Overall years supply 5.25 years

How the 5 Year Housing Land Supply has been calculated

The 5 year housing land supply calculation is made up of two elements; the requirement and the supply.

Requirement

Basic Requirement : The starting point for the requirement is the housing target in Plan:MK to deliver an average of 1,766 homes per year.

This starting point gives a basic 5 year requirement of 8,830 homes:

1,766 x 5 years = 8,830 homes

Shortfall: In the 2 years since the start of the Plan:MK period (1 April 2016), there have been 2,750 completions. Against the requirement of Plan:MK over the same period this means there has been a shortfall of 782 homes.

(2 years x 1,766) – 2,750 = 782 homes

As per the Plan:MK Inspector’s recommendation, the shortfall will be accommodated using the Sedgefield Method and therefore provided in its entirety within the 5 year period.

Buffer: Due to a record of persistent under delivery of housing within recent years, we are required to also add a 20% buffer to both the basic requirement and the shortfall.

5

Total Requirement: taking account of the above the total requirement is as follows:

(8,830 (basic requirement) + 782 (shortfall) ) x 1.2 (buffer) = 11,534 homes

Supply

The supply element is made up of homes on sites which are deemed to be deliverable within the 5 year period, as outlined in the Plan:MK Housing Trajectory. There is then a 10% discount applied to all sites which show delivery within year 5 of the 5 year period to account for any slippage or non-implementation.

As of 1 April 2018 Milton Keynes can demonstrate 12,827 homes which can be delivered within the 5 year period (2018/19 – 2022/23). With the discount applied this leaves a total supply of 12,112 homes .

5 Year Land Supply Position 2018/19 – 2022/23

To obtain the 5 year land supply position the following calculation must be made:

(Deliverable Land Supply/5 year Housing Requirement) x 5

Therefore the following is the land supply position for Milton Keynes for the period 2018/19 – 2022/23.

(12,112/11,534) x 5 = 5.25 years

6

16/00688/OUT 16/00312/FUL 13/02130/OUT 14/02160/OUT 17/00939/OUT 18/01239/FUL 07-00284-FUL

Site A 50 East St 14 Dwelling Osier Way Phase I 33 Osier Way Phase II 33 Yardley Road 250 Road TOTAL CLAIMED Dwelling Dwellings Dwellings Dwellings Foodstore 16-17 Market Place

Provision Mtce (all amounts subject to uplift) Allotments £ 6,139.96 £ 1,877.88 £ 3,093.75 £ 3,093.75 £ 23,437.50 £ 37,642.84 Burial Grounds £ 5,781.99 £ 2,003.08 £ 3,022.80 £ 3,022.80 £ 22,900.00 £ 36,730.67 £ 2,003.08 Carbon Neutrality per tonne CO2 £ 9,351.88 per tonne CO2 £ 75,000.00 £ 17,771.20 £ 102,123.08 Community Hall £ 15,206.15 £ 4,650.75 £ 7,661.94 £ 7,661.94 £ 35,180.78 £ 4,650.75 District Parks £ 32,091.55 £ 9,815.09 £ 16,170.00 £ 16,170.00 £ 74,246.64 Early Years Education £ 43,924.19 £ 12,755.05 £ 23,379.00 £ 23,379.00 £ 177,113.65 £ 280,550.89 Primary Education £ 9,815.09 £ 115,519.77 £ 875,149.80 £ 1,000,484.66 Secondary pupils & Post 16 Pupils £ 1,146,225.00 £ 1,146,225.00 Emergency Services £ 3,180.10 £ 1,101.69 £ 1,662.54 £ 1,662.54 £ 12,595.00 £ 20,201.87 Health Facilities £ 99,016.60 £ 34,302.73 £ 51,765.45 £ 51,765.45 £ 392,162.50 £ 629,012.73 Inward Investment and Skills £ 73,864.93 £ 4,156.39 £ 6,272.31 £ 6,272.31 £ 103,845.85 £ 194,411.79 Library and Adult Continuing Education £ 21,104.27 £ 7,311.24 £ 7,481.43 £ 7,481.43 £ 83,585.00 £ 126,963.37 Local Play and Local Parks Contribution £ 104,297.54 £ 18,480.00 £ 52,552.50 £ 175,330.04 Local Parks £ 104,297.54 £ 8,085.00 £ 112,382.54 All-Weather Pitch £ 79,245.80 £ 79,245.80 Skate Park £ 80,000.00 £ 80,000.00 Emberton Park Improvements £ 72,500.00 £ 72,500.00 Museums and Archives £ 10,118.48 £ 3,505.39 £ 5,289.90 £ 5,289.90 £ 40,075.00 £ 64,278.67 Neighbourhood Play £ 111,992.78 £ 34,252.65 £ 56,430.00 £ 56,430.00 £ 259,105.43 Playing Fields £ 63,929.31 £ 19,552.56 £ 32,212.13 £ 32,212.13 £ 147,906.13 £ 19,552.56 Playing Fields mtce £ 112,500.00 £ 112,500.00 LEAP NEAP mtce £ 350,000.00 £ 350,000.00 Local and District Park mtce £ 36,250.00 £ 36,250.00 Public Art £ 63,122.17 £ 16,872.37 £ 33,000.00 £ 33,000.00 £ 200,000.00 £ 345,994.54 Public Transport £ 253,000.00 £ 253,000.00 Voluntary Sector £ 11,997.63 £ 4,156.39 £ 6,272.31 £ 6,272.31 £ 47,517.50 £ 76,216.14 Waste Management £ 16,334.12 £ 5,658.70 £ 1,800.40 £ 8,539.41 £ 8,539.41 £ 40,692.50 £ 81,564.54 Waste Receptacles £ 6,312.22 £ 3,300.00 £ 25,000.00 £ 34,612.22 Whirly Pits Play Area £ 26,991.49 £ 26,991.49 Whirly Pits Local Park £ 4,907.54 £ 4,907.54 Milton Keynes University £ 15,534.42 £ 23,880.12 £ 39,414.54 Milton Keynes College £ 5,505.87 £ 8,463.84 £ 13,969.71 East Street footpaths £ 35,653.18 £ 35,653.18 Driftway Footpath £ 25,000.00 £ 25,000.00 Social Care - Daycare £ 12,922.47 £ 13,740.00 £ 26,662.47 Highways £ 5,950.00 £ 5,950.00 £ 792,711.53 £ 269,731.43 £ 1,800.40 £ 474,604.17 £ 318,105.47 £ 4,262,535.10 £ 17,771.20 £ 5,950.00 £ 6,143,209.30 £ 26,206.39