Minutes of the Regular Meeting of the Stafford County School Board Held December 13, 2011, 7:00 P.M., at the Alvin York Bandy Administration Complex

3616

MINUTES OF THE REGULAR MEETING OF THE STAFFORD COUNTY SCHOOL BOARD HELD DECEMBER 13, 2011, 7:00 P.M., AT THE ALVIN YORK BANDY ADMINISTRATION COMPLEX. THE FOLLOWING MEMBERS WERE PRESENT: PATRICIA A. HEALY, CHAIRMAN, ROCKHILL DISTRICT; DANA H. REINBOLDT VICE-CHAIRMAN, GRIFFIS-WIDEWATER DISTRICT; MEG G. BOHMKE, FALMOUTH DISTRICT; STEPHANIE J. JOHNSON, AQUIA DISTRICT; PATRICIA M. MANCINI, GEORGE WASHINGTON DISTRICT; DOREEN M. PHILLIPS, HARTWOOD DISTRICT; AND TY A. SCHIEBER, GARRISONVILLE DISTRICT. ALSO PRESENT WERE DR. RANDY L. BRIDGES, SUPERINTENDENT; AND CATHY L. TORKOS, CLERK OF THE BOARD.

A reception for Ms. Mancini was held to honor her for her four years of service with Stafford County Public Schools. Her term expired December 31, 2011, and she did not run for re-election. The A. G. Wright Middle School string concert students performed during the reception and Ms. Mancini also conducted the students during part of their performance.

1. CALL TO ORDER The Chairman called the meeting to order.

2. INVOCATION AND PLEDGE OF ALLEGIANCE A moment of silence was observed at this time followed by the Pledge of Allegiance and colors presented by Brooke Point High School’s Navy JROTC.

3. APPROVAL OF AGENDA – APPROVED IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY DANA H. REINBOLDT THAT THE SCHOOL BOARD APPROVE THE AGENDA. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

4. AWARDS/RECOGNITIONS 4.01 Awards Stafford High School’s Girls Field Hockey Team – Northwest Region Champions and VHSL Division 3 State Competition Runner Up: Lindsey Lysher, Emily Rafferty, Katie Deuell, Shannon Fenwick, McKenzie Bowler, Elizabeth Brownell, Felicia Tortorici, Morgan French, Brooke Harmon, Cassie Hooghouse, Natalie Bohmke, Sydney Scott, Sam Heflin, Audre Braxton, Sarah French, Erin Gallivan (Commonwealth District and Northwest Region Player of the Year and Fist Team in The Washington Post All Met Standards), Erin Cunningham, Kenly Belman, Kelsey Trainor, Brooke Scruggs, and Ella Colebaugh. Head Coach Dani Woodie (Selected as the Northwest Region Coach of the Year) and Assistant Coach Robin Woodie.

4.02 Recognitions (See Ms. Healy’s Comments Below)

DECEMBER 13, 2011 3617

5. SPECIAL PRESENTATIONS – REPORT ON FY2011 ANNUAL AUDIT AND COMPREHENSIVE ANNUAL FINANCIAL REPORT PRESENTED BY ROBINSON, FARMER, COX ASSOCIATES, PLLC (RFCA) The Director for Finance and Accounting Lance Wolff introduced Wes Clark, Audit Manager for RFCA who distributed the Stafford County Public Schools Comprehensive Annual Financial Reports to School Board members. Mr. Clark reported that RFCA issued an unqualified (clean) opinion of the three financial statements of Stafford County Public Schools. He recommended to members that once they have completed final review of the reports, he would answer all questions either in writing or by returning to a future meeting. Copies of the reports will also be provided to the Stafford County Board of Supervisors.

6. CITIZEN COMMENTS - NONE

7. BOARD MEMBER REPORTS 7.01 Student Matters – Discipline – Closed Session – 2.2-3711(A)(2) On November 9, 2011, the School Board Discipline Committee met. In action taken, the committee: • Suspended Student “A” from Stafford County Public Schools for the 2011-2012 school year with the second semester held in abeyance conditioned upon good behavior and authorized Student “A” to apply to attend the Regional Alternative Education Program. • Declined to lift the expulsion of Student “B” from Stafford County Public Schools.

7.02 Board Committee Reports Mr. Schieber reported that a meeting of the Strategic Planning committee was held on November 29, 2011. Both he and Ms. Phillips attended and the meeting was held in the Professional Development Center. The meeting began with Dr. Bridges offering a vision and objectives. Strategic Planner and Program Evaluator Holly Jourdan facilitated the meeting and stakeholders from across the division were also in attendance. He felt it was a great meeting and the first step in thinking about the division’s future and how to articulate a strategy that is simpler and can be accomplished in a more understandable way. A lot of new ideas stemmed from the gathering and a look was taken at all the dimensions and dynamics that impact the division’s ability to do what is done from a global down to a building level perspective.

Ms. Bohmke reported that the county held public input sessions last week at Gayle Middle School regarding how citizens would like to see Musselman Park developed. Should anyone be interested in participating in the survey, they can do so by going to the county’s parks and recreation department’s web site and completing the survey monkey posted on this page. The park is planned at the corner of Enon Road and Truslow Road.

DECEMBER 13, 2011 3618

Ms. Johnson reported that the first meeting of the Finance and Performing Arts Advisory Committee was held and was well attended. Ms. Annamarie Bollino will serve as the facilitator and will be a strong leader for this group.

Ms. Johnson reported that the Technology Advisory Committee held their Parent Technology Academy night and was well attended. She extended thanks and appreciation to all the advisory committee members, technology staff, and the parents who attended and participated in this successful event.

Ms. Healy reported that the School Health Advisory Committee met. School Nutrition Director Chap Slye was the guest speaker. Questions were received and answered regarding planned improvements to the school menus. Information was also received by members how funds received pay for all the services within this department along with some of the equipment that needs to be purchased. Air conditioning funds, however, cannot be purchased with these funds but it was discussed that the School Board hopes to come up with a plan to do so. Also discussed was the promise to increase salaries for nurses in a three-phase implementation plan with the first and second phases implemented but because of the low economic times the third phase has not been implemented. This matter will be discussed during the upcoming budget sessions. Substitute nurses’ pay was also discussed in that they receive less than a teacher substitute’s pay which creates difficulty in finding substitute nurses. The committee also held discussions on homeless students (those who do not have parents or guardians) and how they do not have the assistance that is needed. The PTOs and PTAs provide some assistance but more is needed. Ms. Healy stated she looks forward to the presentation regarding this program planned for a future meeting.

8. BOARD MEMBER COMMENTS Ms. Phillips wished everyone a happy holiday and stated it was a pleasure to serve with Ms. Mancin, she will be missed, and to stay in touch.

Ms. Johnson extended: thanks to Ms. Mancini for all her service, congratulations to all of the music and fine arts students who performed in the holiday parade, thanks to all the parents who attended the roundtable, thanks to the DECA students and noted how well Stafford County Public Schools performed and she is very proud of the students who participated, and congratulations to all the DARE graduates and to remember the pledge forever.

Mr. Schieber extended thanks to Ms. Mancini for her service and stated that is was a true pleasure and honor to call her colleague. Although they did not necessarily agree on every topic he genuinely appreciated the time she took to offer thoughtful and detailed comments on a wide range of issues. He further stated that from all the myriad of forums she engaged in as a board member, Ms. Mancini’s efforts were substantive and important in accomplishing the division’s mission. He valued her point of view during their time together and that her persistent passionate advocacy for more investment by the community in the schools was very laudable. Mr. Schieber also stated that it is really tough to agree with the premise that we like and could use

DECEMBER 13, 2011 3619

additional resources here in the school division but his view is only part of what is in the calculus necessary to get the division from very good to great in the eyes of all stakeholders. He feels that the Strategic Planning meeting held on November 29 has started the process of revamping the strategic plan. He walked away from that meeting with an even greater level of appreciation as it relates to where the division needs to go in an effort to accomplish its mission and preparing students with what they face in the global economy. In his opinion, the right folks are on the bus, with the right vision, and the right leadership and there is a need to find a way to continue to encourage harvesting the innovated ideas and to help guide everyone with effective new ways in looking at the division that transcends in just adding more resources. He further added that this is certainly part of the equation but not all. The landscape at all levels is different now than when we went through school and so much has changed about how kids learn and what they need to learn in order to succeed and have great choices for their futures. Changes in how we do what we do and how we think about our approach in delivering quality education to the kids. He indicated that resource challenges will likely persist across the nation and the Commonwealth for a while yet but everyone will always strive to do better and get what is needed. He is finishing his second year on the board this year which he indicated has been interesting, enlightening, enjoyable, and challenging. As the new year begins, he will be committed to expanding and exploring more and more ways of looking at our business and asking questions like is everyone making optimal uses of the resources that we have? Are there any areas for improvement? Are there any non-value added activities that can be eliminated to allow better and more effective use of the time allotted for a day? Are there better ways to use the current time allotted? Do we have the right balance of infrastructure investments? Do we have the right balance in building standards to make sure we focus resources on getting the best teachers and the best tools in technology to deliver the instructional product that is the division’s core? Do we have the tools that are truly needle movers and make the most tangible and meaningful difference in the lives of the students and employees? Are their non-core missions that can be divested, outsourced, consolidated, or done differently that will free up more resources for the division’s core mission which is teaching and learning? The bottom line that he ask himself is have we created an environment where we encourage, value, and reward bringing forward new ideas, new concepts, or newer ways of doing things at all levels of the organization? He further stated that the last two years have been challenging but indicated that if we keep doing things the same way we will get the same results. The results have been very good, the division has a tremendous amount to be proud of, but he would like to see the division break through and get even better. New ideas and innovated approaches are a large part of what will enable the division to get there.

Ms. Reinboldt extended thanks and appreciation to Ms. Mancini for her four years of service to the children of Stafford County Public Schools. She further stated that Ms. Mancini was a dedicated school board member who was always prepared for the meetings, and very supportive of the advisory committees and the music and arts in the school division. The last years have flown by and she wished Ms. Mancini much enjoyment in all that she will have time to do now and that she will be missed very much. Ms. Reinboldt also reported that members of the Brooke Point High School

DECEMBER 13, 2011 3620

(BPHS) Navy JROTC helped again with the Toys for Tots warehouse with students doing an amazing job with receiving and sorting donated toys and assembling bicycles. She also announced that the JROTC, joined by the BPHS Band, will receive toys at BPHS until December 14, 2011, and must be new toys for ages 0 to 14. For those who are inconvenienced by this location, the Toys for Tots organization will also have collection boxes all around the community until December 16, 2011.

Ms. Bohmke requested a presentation at a future School Board meeting by Commonwealth Governor School Student Kelly Thomas on her “Culminating Project and VASTS Program Prepare CGS Student for Aerospace Engineering Aspirations.” This culminating research project was on how NASA’s Constellation vehicles, the Ares I, V, and Orion, can be modified for a manned mission to Mars. This presentation was also presented before a United States Congressional budget committee on Capitol Hill. There was no objection to this request. Ms. Bohmke also reported that incoming Board of Supervisor member Bob Thomas and incoming School Board member Dewayne McOsker, along with herself, attended the successful Parent Technology Academy event. She extended thanks and appreciation to Executive Director for Technology Dave Mirra and his staff for their hard work and efforts. She also commented on the complexities of technology today and how important it is for students to think about their digital profiles and how it will impact their future when applying for jobs and colleges. Ms. Bohmke also reported that a meeting of the Head Start Policy Council will take place on December 14, 2011, 11:00 a.m., at the Gari Melchers Complex and a tour of the renovated Falmouth Elementary School is scheduled for Friday, December 16, 2011, at 3:00 p.m. Lastly, Ms. Bohmke extended fairwell wishes to Ms. Mancini stating that she enjoyed serving with her over the past two years. Ms. Mancini was a great advocate for the children in Stafford County Public Schools, always did her homework and was well prepared before any School Board meeting; and she has respected and will continue to respect and trust Ms. Mancini with anything she has to share and that this trait is very important in any relationship. Ms. Bohmke further stated that Ms. Mancini is a solid citizen, always representing the division with heart and good character, and always treated her fellow board members and staff with decorum.

Ms. Healy extended farewell wishes to Ms. Mancini stating that she was a delight to work with. During Ms. Healy’s 12 years on the School Board she has had members come and go with some more memorable than others but that Ms. Mancini was right up there as one of the ones to be remembered. She agreed with her colleagues that Ms. Mancini is very respected, and that they all honor her. She has been courageous in pushing forward and never stopping once to remind everyone that they are all here for the kids whether it be a consultant request (which she made a big difference), the arts with what she put into it, and the gifted program by getting an additional focus teacher. Ms. Healy further stated that Ms. Mancini has done so much and the George Washington District has been very fortunate to have her as their representative. She has been an advocate for all the schools but specifically Ferry Farm Elementary School, Dixon-Smith Middle School, and Stafford High School. She has made a mark in this school system which will not be forgotten and Ms. Healy was very impressed as she watched Ms. Mancini conduct the A. G. Wright Middles School strings. Lastly,

DECEMBER 13, 2011 3621

Ms. Healy presented the following resolution from the School Board in honor of Ms. Mancini:

RESOLUTION HONORING PATRICIA M. MANCINI FOR HER SERVICE TO THE CHILDREN OF STAFFORD COUNTY

WHEREAS, Patricia M. Mancini has served as the school board representative from the George Washington District since January 2008; and

WHEREAS, the Stafford County Public School District has been fortunate to have such a dedicated school board member committed to the mission of the District; and

WHEREAS, the School Division extends our utmost appreciation for the work that she has done in support of education in Stafford County;

NOW, THEREFORE, BE IT RESOLVED, at their meeting on December 13, 2011, that the Stafford County School Board and the School Division express profound appreciation to Patricia M. Mancini for her dedication to Stafford County Public Schools and all of the children served by our schools; and

Wish her well in all future endeavors, and further, that this resolution of appreciation and support be duly recorded within the minutes of the Stafford County School Board.

Ms. Mancini extended thanks to everyone for the beautiful sentiments spoken by all the School Board members. She also extended thanks for the concert held during her reception as it was unexpected and will stay with her for a long time. During the reception, Ms. Mancini spoke with Annamarie Bollino where she found that more instruments are needed and will make efforts to work with the Fredericksburg Liaison with the Festival of Arts to see if the $30,000 match the division use to get can be built back up again. Ms. Mancini also expressed words of condolences to the Lynn Epes family. Ms. Epes passed away right before Thanksgiving. She was a teacher in Stafford County Public Schools for 35 years and Ms. Epes’ daughters took piano lessons from Ms. Mancini’s mother for many years. She extended words of appreciation for all the services Ms. Epes gave to this county. Lastly, Ms. Mancini conveyed the following comments with it being the “end of the road” for her as a School Board representative: • A sigh of relief would be given by everyone for she would not be talking tonight about how the schools are being inadequately funded especially for the county with the seventh highest median income in the entire country. • The perils of joints audits nor dipping into the OPEB funds for purposes other than what the funds were designated for would not be spoken by her. • The problems of categorical funding and the untimely holdbacks of allocated funds would not be spoken by her. • The litany of delay of school purchases and repairs would not be spoken by her. • Instead, she chose to speak about the group of extraordinary people who she has had the privilege to know and work with over the past four years. The

DECEMBER 13, 2011 3622

School Board is running a giant enterprise whose remarkable product is the education of the next generation of Americans who live in Stafford County. This is an extraordinary obligation and one that is met every day with unbelievable dedication and sacrifice by all those who work here with the children. • Teachers who pay for supplies out of their own pockets, paraprofessionals who consistently stay late without pay, bus drivers whose schedules regularly go into overtime but do not charge the county for it, and parents who pay for computers and playground equipment and projectors are all examples of the gift of giving that goes beyond what is required. • The division is extremely fortunate to have Dr. Randy Bridges as the superintendent and she is honored to have been a part of the process from which he came. He was twice voted as the best superintendent in the entire state of North Carolina and brings a combination of skills that are much needed and the division is very fortunate to have. • Ms. Mancini read the entire high school program of studies that was on the agenda for action and stated it represents the product that staff works so hard to make available to the student, is extraordinary in what is offered to the students, and everyone should be proud of the continued efforts by staff to offer such a wide array of courses. • She commented about the ways of a leader in China when she conducted there that required his people to work in the fields for a certain amount of time, which many educated Chinese were required to do. • Ms. Mancini was honored to be a public servant for the past four years and wished many more Americans would serve in some public capacity as they would have a better understanding of how hard it is to make our country run properly and would have a much greater level of respect for the political process. The political process might be achieved better if more people were involved. • She extended thanks to Clerk of the Board Cathy Torkos for preparing her meeting notebook during the four years as she knows it was a great task and was appreciated by her. • Ms. Mancini stated she had great respect for all School Board members who have full time jobs, children, and continue to serve as a School Board member which she feels is an incredible responsibility. • She enjoyed joisting with Mr. Schieber who had a wonderful sense of word play and the way he went after the OPEB situation with the level of detail that went into it. • Ms. Mancini appreciated Ms. Johnson’s love for the arts and the thought and structure of having a Fine and Performing Arts Advisory Committee which she understands is up and running very well. • She enjoyed working with Ms. Bohmke who was her next door neighbor in more senses than one and was wonderful to work with on issues shared in their two districts. It made her realize that perhaps those who don’t share necessarily the same political party can work well together. She found that this is an important lesson for our country, a lesson for her, and enjoyed working with Ms. Bohmke on the southern issues.

DECEMBER 13, 2011 3623

• She extended best wishes to Ms. Phillips for the best of health and will miss her beautiful spirit. • Ms. Mancini thanked Ms. Healy for her love of language. • She conveyed that she will miss her bimonthly conversations with Ms. Reinboldt as they talked before and after every meeting to hash out issues which were so instructive, fun, and was a wonderful experience. Ms. Mancini also thanked Ms. Reinboldt for taking her under her wing when she first joined the School Board. • Lastly, she thanked the George Washington District people for giving her the chance to serve, as she did the best she could, and that there is so much more to be done. She wished everyone well and extended good luck wishes to School Board Elect member Dewayne McOsker.

9. SUPERINTENDENT COMMENTS Dr. Bridges extended thanks and appreciation to Ms. Phillips and Mr. Schieber for attending the Strategic Planning kick-off meeting held the last week in November and announced another meeting is scheduled next week. He likes the direction the group is taking. He also shared that he had breakfast with students at Mountain View High School and lunch with students at North Stafford High School where he posed the question if given the opportunity to redesign a high school how would they do it? The answers from students were very fascinating and insightful especially with kids that “don’t know what they don’t know” from how we incorporate technology, how to use time, how we use social interaction. These conversations are always enjoyed by Dr. Bridges and he looks forward to visiting the other schools to have similar conversations. Dr. Bridges also conveyed to Ms. Mancini that he has enjoyed their brief working relationship, she is a constant professional, and not only did she reach out to him when he came on board but to his wife as well. He knows that she will continue to be an advocate for the children and will let everyone know when things are going well and when they are not. Lastly, he wished everyone happy holidays.

10. CONSENT ITEMS – APPROVED IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THE CONSENT AGENDA. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

The Consent Agenda items were as follows:

10.01 Revised: Approve the Minutes for the November 14, 2011 Work Session and Regular Meeting; 10.02 Approve the December 13, 2011 Personnel Report of Resignations and Appointments; 10.03 Approve Appointments to the School Board’s Advisory Committees; 10.04 Approve Consultant Contracts in the Amount Not to Exceed $3,800; and

DECEMBER 13, 2011 3624

10.05 Approve Unusual Field Trip Requests Contingent Upon Safety Considerations and World Events.

11. ACTION ITEMS 11.01 SUPERINTENDENT ANNOUNCES APPOINTMENTS - NONE

11.02 APPROVE THE 2012-2013 PROGRAM OF STUDIES/HIGH SCHOOL COURSE CATALOG – APPROVED IT WAS MOVED BY PATRICIA M. MANCINI AND SECONDED BY DANA H. REINBOLDT THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

Ms. Mancini will submit to the Assistant Superintendent of Instruction the grammatical errors found within the document.

11.03 APPROVE RESOLUTION AUTHORIZING A CONTRIBUTION FOR OTHER POST-EMPLOYMENT BENEFITS – $2 MILLION APPROVED IT WAS MOVED BY TY A. SCHIEBER AND SECONDED BY MEG G. BOHMKE THAT THE SCHOOL BOARD APPROVE THIS REQUEST WITH THE CONTRIBUTION AMOUNT OF $2 MILLION. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber Nay: Stephanie J. Johnson,

Ms. Johnson voted no as she felt more money should be contributed to the OPEB fund.

The resolution approved was as follows:

RESOLUTION BY THE STAFFORD COUNTY SCHOOL BOARD

WHEREAS, in early fiscal year 2009, Stafford County Public Schools established the OPEB (Other Post-Employment Benefits) Trust Fund, an irrevocable trust, to fund the total estimated future cost of providing retiree healthcare benefits to current employees and retirees;

WHEREAS, Stafford County Public Schools is required to disclose and report its unfunded actuarial accrued liability for OPEB in its audited Comprehensive Annual Financial Report (CAFR), as required by Governmental Accounting Standards Board (GASB) Statement No. 45;

WHEREAS, Stafford County Public Schools acknowledges the need to make an annual required contribution to the OPEB Trust Fund to fund retiree healthcare benefit costs comprising the normal cost for a year plus the amortized cost of the unfunded actuarial

DECEMBER 13, 2011 3625 accrued liability reported in the actuarial valuation for OPEB, as required by GASB Statement No. 45;

WHEREAS, the School Board recognizes that making an annual required contribution to the OPEB Trust Fund reflects positively on the school division’s annual audit and CAFR plus the county’s annual audit, CAFR and bond (or debt) rating;

WHEREAS, at June 30, 2011, the actuarial valuation of the unfunded actuarial accrued liability for OPEB from providing retiree healthcare benefits was approximately $94.3 million;

WHEREAS, at June 30, 2011, the market value of the investment assets held in the OPEB Trust Fund was approximately $2.7 million, resulting primarily from the $2.2 million in total contributions made to date;

WHEREAS, at June 30, 2011, the general ledger balance of total net assets (fund balance) in the Health Benefits Fund was approximately $.1 million;

WHEREAS, the OPEB plan actuary has provided a summary schedule of actuarial data reflecting the financial impacts resulting from the four options available to the School Board to make a contribution to the OPEB Trust Fund in fiscal year 2011;

WHEREAS, the healthcare reform bill enacted by Congress in 2010 may result in future healthcare plan design changes and claims cost impacts, which may in turn lead to future increases in the unfunded actuarial accrued liability for OPEB and the annual required contributions to the OPEB Trust Fund; and,

NOW, THEREFORE, BE IT RESOLVED, that the Stafford County School Board authorizes a contribution of $2 million from the Health Benefits Fund to the VACo/VML Pooled Trust Fund investment account in the OPEB Trust Fund.

Adopted by the Stafford County School Board this 13th day of December 2011.

THE FOLLOWING ITEM WAS PRESENTED AS INFORMATION WITH ACTION REQUESTED AT THE JANUARY 24, 2012 MEETING BUT WAS APPROVED AT THIS MEETING:

12.05 APPROVE THE PURCHASE OF THREE STERIL KONI MODEL ECO 60-13 HEAVY DUTY IN-GROUND AXLE ENGAGING LIFTS IN THE AMOUNT OF $297,197.00 FROM A COMBINATION OF FLEET SERVICES FUND BALANCE AND CAPITAL LEASE FUNDS - APPROVED IT WAS MOVED BY DANA H. REINBOLDT AND SECONDED BY STEPHANIE J. JOHNSON THAT THE SCHOOL BOARD MOVE THIS REQUEST FROM INFORMATION TO ACTION.

DECEMBER 13, 2011 3626

Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

IT WAS MOVED BY DANA H. REINBOLDT AND SECONDED BY STEPHANIE J. JOHNSON THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

This request was determined to be an emergency due to the nature of the repairs which creates an unsafe environment for employees and the lengthy process to purchase and then install the equipment.

12. INFORMATION ITEMS 12.01 Approve an Amendment to the Commonwealth Governor’s School Agreement That Adds the County of Caroline County Public Schools Action will be requested at the January 24, 2012 meeting.

12.02 Approve Proposed Amendments to Policy 4604 – Part-Time, Temporary, and Substitute Employment Action will be requested at the January 24, 2012 meeting.

12.03 Approve Proposed Amendments to Policy 4306 – Leave of Absence Without Pay Action will be requested at the January 24, 2012 meeting.

12.04 Approve the Purchase of 325 Classroom Mounted Projectors and Associated Equipment from Attronica at a Cost of $497,500 Using FY12 Instructional Technology Funds ($257,500) and Federal E-Rate Funds ($240,000) Members requested the following additional information by the next meeting: • Note on the bottom of the attachment the schools not listed and why (already have the equipment, renovations, etc.). • Alternative options for distribution in the high schools. • How many classrooms are in each high school and how many will be equipped with projectors.

Concerns were addressed in the parity of purchasing equipment needs throughout the schools. Executive Director for Technology Dave Mirra explained that the Technology Plan establishes the timeline and what the proposed timeline is in purchasing computers, projectors, and white boards to update the schools with the latest technology throughout the division. The replacement and purchasing of these items is dependent upon the School Board’s approval and available funding. If purchases are delayed for one reason or another, this can sometimes effect the school’s leadership and/or PTO/PTA’s decision in pursuing other options or avenues to obtain the needs of their school sooner than later. The technology staff does not take into consideration

DECEMBER 13, 2011 3627

what has been purchased by other means but what is currently in the facility and what is needed to provide the needs and provide parity to all schools. The technology funds allocated to the school’s leadership is at the discretion of that school on how those funds are used and those allocations are managed by the Department of Finance.

12.05 (See Action section above).

12.06 (REFERENCE ONLY) SCPS Account Code

14. STAFF REPORTS - NONE

15. ANNOUNCEMENT OF UPCOMING MEETINGS The next regular meeting will be held on January 10, 2012, at 7:00 p.m.

16. CLOSED SESSION IT WAS MOVED BY DANA H. REINBOLDT AND SECONDED BY DOREEN M. PHILLIPS, PURSUANT TO SECTION 2.2-3711(A) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, THAT THE STAFFORD COUNTY SCHOOL BOARD CONVENE A CLOSED MEETING TO DISCUSS OR CONSIDER A PERSONNEL MATTER REGARDING THE APPOINTMENT OF AN ADMINISTRATOR PURSUANT TO THE PERSONNEL EXEMPTION AT SECTION 2.2-3711(A)(1) OF THE CODE OF VIRGINIA, 1950, AS AMENDED. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

16.01 CLOSED SESSION CERTIFICATION/ACTION 3.01 Closed Session Certification IT WAS MOVED BY DANA H. REINBOLDT AND SECONDED BY DOREEN M. PHILLIPS:

WHEREAS, THE STAFFORD COUNTY SCHOOL BOARD HAS CONVENED A CLOSED MEETING ON THIS DATE PURSUANT TO AN AFFIRMATIVE RECORDED VOTE AND IN ACCORDANCE WITH THE PROVISIONS OF THE VIRGINIA FREEDOM OF INFORMATION ACT, AND

WHEREAS, SECTION 2.2-3712 OF THE CODE OF VIRGINIA REQUIRES CERTIFICATION BY THIS SCHOOL BOARD THAT SUCH CLOSED MEETING WAS CONDUCTED IN CONFORMITY WITH VIRGINIA LAW:

NOW, THEREFORE, BE IT RESOLVED, THAT THE STAFFORD COUNTY SCHOOL BOARD HEREBY CERTIFIES THAT, TO THE BEST OF EACH MEMBER’S KNOWLEDGE, (i) ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS BY VIRGINIA LAW WERE DISCUSSED IN THE CLOSED MEETING TO WHICH THIS CERTIFICATION APPLIES, AND (ii) ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION

DECEMBER 13, 2011 3628

CONVENING THE CLOSED MEETING WERE HEARD, DISCUSSED, OR CONSIDERED. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

3.02 ACTION FROM CLOSED SESSION – MICHAEL BYERS APPOINTED AS COLONIAL FORGE HIGH SCHOOL PRINCIPAL IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THE RECOMMENDATION OF DR. RANDY BRIDGES, SUPERINTENDENT, TO APPOINT MICHAEL BYERS AS THE COLONIAL FORGE HIGH SCHOOL PRINCIPAL. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

16. ADJOURNMENT The Chairman adjourned the meeting at 8:50 p.m.

______Chairman

______Clerk

DECEMBER 13, 2011