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Faculty Handbook FACULTY HANDBOOK August 2021 Table of Contents CHAPTER 1: University Governance 1.1 History 1.2 Mission 1.3 Lutheran Character 1.4 Board of Directors 1.5 The Faculty 1.6 University Council CHAPTER 2: The Academic Articles 2.1 Article I: The Executive Administration 2.1.1 The President 2.1.2 The Principal Administrative Officers 2.1.3 Administrative/Advisory Committees 2.1.3.1 Academic Technology Advisory Committee 2.1.3.2 Animal Care and Use Committee 2.1.3.3 Budget Review Committee 2.1.3.4 Campus Planning and Space Committee 2.1.3.5 Committees with Oversight of Information Technology 2.1.3.6 Council of Deans 2.1.3.7 Honor Council 2.1.3.8 Institutional Review Board 2.1.3.9 Library Advisory Council 2.1.3.10 President’s Council 2.1.3.11 Strategic Planning Committee 2.1.3.12 Town and Gown Committee 2.2 Article II: The Academic Administration 2.2.1 The Provost and Vice President for Academic Affairs 2.2.2 Deans of the Colleges, Schools, and Library 2.2.3 Chairs of Departments or Heads of Divisions 2.2.4 The University Registrar 2.2.5 The Director of the Brauer Museum of Art 2.2.6 The Director of International Studies 2.2.7 The General Education Officer 2.3 Article III: The Faculty 2.3.1 Membership 2.3.1.1 The Regular Faculty 2.3.1.1.1 Teaching Faculty 2.3.1.1.1.1 Adjunct Faculty 2.3.1.1.1.2 Lecturer and Clinical Faculty 2.3.1.1.1.3 Visiting Faculty 2.3.1.1.1.4 Instructor August 2021 2.3.1.1.1.5 Assistant Professor 2.3.1.1.1.6 Associate Professor 2.3.1.1.1.7 Professor 2.3.1.1.1.8 University Professor 2.3.1.1.1.9 Proportion of Non-Tenure-Track Faculty 2.3.1.1.2 Library Faculty 2.3.1.1.2.1 Instructor 2.3.1.1.2.2 Assistant Professor 2.3.1.1.2.3 Associate Professor 2.3.1.1.2.4 Professor 2.3.1.1.3 Administrators and Staff with Faculty Rank 2.3.1.1.4 Graduate-Approved Faculty 2.3.1.2 Other Faculty 2.3.1.2.1 Professor Emeritus 2.3.1.2.2 Senior Research Professor 2.3.1.2.3 Faculty Fellows 2.3.2 Faculty Qualifications 2.3.2.1 General Qualifications 2.3.2.2 Possession of the Appropriate Terminal Degree 2.3.2.3 Equal Opportunity Employment 2.3.2.4 Essential Faculty Functions 2.3.3 Academic Freedom and Responsibility 2.3.3.1 Definition 2.3.3.2 Academic Freedom and Professional Practice 2.3.3.3 Procedures for Hearing Alleged Violations of Academic Freedom and Responsibility 2.3.4 Standards for Evaluating Faculty 2.3.4.1 Teaching 2.3.4.2 Scholarship 2.3.4.3 Professional Development 2.3.4.4 Campus Citizenship 2.3.5 Faculty Evaluation 2.3.5.1 Annual Evaluation Principles 2.3.5.2 Performance Expectations for Faculty 2.3.5.3 Annual Evaluation Components 2.3.5.3.1 Self Evaluation 2.3.5.3.2 Peer Evaluation of Teaching 2.3.5.3.3 Student Evaluation of Teaching 2.3.5.3.4 Performance Evaluation by Dean/Chair 2.3.5.4 Evaluation Procedure and Annual Time Line 2.3.5.5 Evaluation of Pre-Tenure Faculty 2.3.5.6 Evaluation of Tenured Faculty 2.3.5.7 Further Review of an Individual Tenured Faculty if Reviews Result in a Determination of Unsatisfactory Performance 2.3.5.7.1 Insufficient Showing of Unsatisfactory Performance 2.3.5.7.2 Determination of Deficiencies August 2021 2.3.5.7.3 Performance Improvement Plan 2.3.5.7.4 Executing the Performance Improvement Plan 2.3.5.7.5 Review Following Completion of the Plan 2.3.5.7.6 Further Action where Unsatisfactory Performance is Determined 2.3.5.7.7 Summary of the Post-Tenure Review Process 2.3.6 Promotion in Rank 2.3.7 Tenure 2.3.7.1 Definition of Tenure 2.3.7.2 Eligibility for Tenure 2.3.7.2.1 Initial Credit Towards Tenure 2.3.7.2.2 Credit for Leaves of Absence 2.3.7.2.3 FMLA Extension 2.3.7.2.4 Parenting Extensions 2.3.7.2.5 Other Circumstances 2.3.8 Procedures for Granting Tenure and Promotion 2.3.8.1 Conditions for Granting Tenure Immediately Upon Hire 2.3.9 Appointments and Non-Reappointments 2.3.9.1 Appointments 2.3.9.2 Salaries 2.3.9.3 Non-Reappointments of Faculty 2.3.10 Termination of Tenured and Tenure-Track Faculty Members 2.3.10.1 Causes for Termination of Tenured Faculty Members 2.3.10.2 Nondiscrimination, Harassment, and Sexual Misconduct Violations 2.3.10.3 Procedures for Possible Dismissal or Suspension of Tenured and Tenure-Track Faculty Members 2.3.10.3.1 Preliminary Proceedings 2.3.10.3.2 Procedures for Conducting Hearings 2.3.10.3.3 Disposition of the Case 2.3.10.3.4 Action by the President 2.3.10.3.5 Official Announcements 2.3.11 Tenure Denial or Non-Renewal of Tenure-Track Faculty Members 2.3.11.1 Procedures for Conducting Review 2.3.11.2 Disposition of the Case 2.3.11.3 Action by the President 2.3.12 Leaves 2.3.12.1 Sabbatical Leave 2.3.12.2 Research Leave 2.3.12.3 Professional Development Leave 2.3.12.4 Leaves of Absence 2.4 Article IV: Faculty Organization 2.4.1 Academic Organization 2.4.2 Meetings 2.4.3 Voting Membership 2.4.4 Collegiate and Departmental Organization 2.4.5 Functions August 2021 2.4.6 Faculty Senate 2.4.7 University Council 2.4.8 Steering Committee 2.4.9 Appointed Standing Committees of the Faculty 2.4.9.1 International Affairs Committee 2.4.9.2 Teacher Education Advisory Council 2.4.9.3 General Education Committee 2.4.10 Faculty Athletics Representative 2.5 Article V: Faculty Responsibilities and Professional Standards 2.5.1 Faculty Responsibilities 2.5.2 Faculty Ethics 2.5.2.1 Responsibility to the Disciplines 2.5.2.2 Responsibility to Students 2.5.2.3 Responsibility to Colleagues 2.5.2.4 Responsibility to Valparaiso University 2.5.2.5 Responsibility to Society 2.5.2.6 Integrity in Research 2.5.2.7 Copyright Regulations 2.5.2.7.1 The Fair Use Exception 2.5.2.7.2 Works in the Public Domain Exception 2.5.2.7.3 Orphan Works 2.5.3 The Faculty and Morning Prayer 2.5.4 Intellectual Property 2.5.5 Conflict of Commitments 2.5.6 Academic Work Year 2.5.7 Work Load 2.5.8 Faculty Travel 2.5.9 Privacy of Student Information 2.5.10 Use and Abuse of Support Services 2.5.11 Use of Computer Software and Hardware 2.6 Article VI: Professional Growth 2.6.1 Support for the Improvement of Teaching 2.6.1.1 Valparaiso Institute for Teaching and Learning 2.6.1.2 CELT Grants 2.6.2 Support for Participation in Learned Societies and Professional Conferences 2.6.3 Research Support 2.6.3.1 Committee on Creative Work and Research 2.6.3.2 University Assistance in Securing Research Grants 2.6.3.3 University Research Endowment 2.6.3.4 Research and Professional Growth Resources in the Several Colleges 2.6.4 Chairs and Professorships 2.6.5 Faculty Workshops, Seminars, and Institutes 2.6.6 Lectureships August 2021 2.6.7 Awards and Grants 2.6.7.1 Alumni Faculty Fellowships 2.6.7.2 Alumni Distinguished Teaching Award 2.6.7.3 Guild and Parents Council Grants 2.6.7.4 Valparaiso University Excellence in Teaching Award 2.6.7.5 Valparaiso University Award for Excellence in Research and Creative Work CHAPTER 3: Academic Practices 3.1 Honor Code 3.2 Instructional Policies and Procedures 3.2.1 Classroom Assignments 3.2.2 Class Rosters 3.2.2.1 Verification Roster 3.2.3 Reporting Grades 3.2.4 Electronic Devices in the Classroom 3.3 Class Attendance 3.3.1 Student Absences 3.3.2 Absences Due to Sporting Events 3.3.3 Faculty Absences 3.4 Examinations and Grades 3.4.1 Examinations 3.4.1.1 Extra Class Time or Exam Time Outside of the Regularly Assigned Class Periods 3.4.1.2 Examination During Final Week of Classes 3.4.1.3 Final Examinations 3.4.2 Grading 3.4.2.1 The Grade of “Incomplete” 3.4.2.2 The Grade of “Withdraw” 3.4.2.3 The Grade of “Satisfactory”/“Unsatisfactory” 3.4.3 Academic Deficiency 3.4.4 Honors in Scholarship 3.4.4.1 Semester Honors 3.4.4.2 Graduating Senior Honors 3.4.4.3 Departmental Honors Work 3.4.5 Christ College 3.4.6 Field Trips 3.4.7 Office Hours 3.5 Academic Advising 3.6 Student Academic Fair Practices 3.6.1 Guiding Principles 3.6.2 Student Rights and Responsibilities August 2021 3.6.2.1 Student Rights 3.6.2.2 Student Responsibilities 3.6.3 Student Grievance Procedures 3.6.3.1 Definitions 3.6.3.2 Level I: Student and Faculty Discussion 3.6.3.3 Level II: Mediation Within the College 3.6.3.4 Level III: Valparaiso University Student Academic Fair Practices Committee (SAFPC) 3.7 Eligibility Requirements for Extracurricular Activities 3.8 Student Misconduct 3.9 Sales to Students CHAPTER 4: Services for Faculty 4.1 The University Library 4.1.1 Christopher Center Library 4.1.1.1 Subject Liaison Program 4.1.1.2 Information Literacy Program 4.1.1.3 Collections 4.1.1.4 Interlibrary Loan 4.1.1.5 University Archives and Special Collections 4.1.1.6 ValpoScholar and Scholarly Communications 4.1.1.7 Additional Links of Interest to Faculty 4.2 Information Technology (IT) 4.2.1 Campus Information Technology 4.2.2 Computer Access for Faculty Offices 4.2.3 Computer Access for Students 4.2.4 Assistance with Resources 4.2.5 IT Overview 4.2.6 IT Policies Governing Use 4.2.6.1 Who May Use Valpo Resources 4.2.6.2 Requirements for Use of Resources 4.2.7 Appropriate Use of Computing Resources 4.2.7.1 Acceptable Use of Resources 4.2.7.2 Collegial Use of Resources 4.2.7.3 Unacceptable Use of Resources 4.2.7.3.1 Violations of Law 4.2.7.3.2 Posting, Distributing, and/or Propagating 4.2.7.3.3 Other Unacceptable Uses 4.2.7.4 Responsibilities of Users 4.2.7.5 Responsibilities of the University 4.2.7.6 Security of Information Storage and Transmission 4.2.7.7 Confidentiality of Accounts and Communication August 2021 4.2.8 Procedures to Address Violations 4.2.8.1 Jurisdiction 4.2.8.2 Sanctions 4.2.9 Disclaimer 4.2.10 E-mail Communication 4.3 The Brauer Museum of Art 4.4 Instructional Media 4.5 The Writing Center 4.6 The Academic Success Center 4.7 Administrative Services 4.7.1 Finance and Administration 4.7.2 Student Affairs 4.7.3
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