Instructional Material English for Hotel Staff
Jarurat Thammawong
Faculty of Humanities and Social Sciences Udon Thani Rajabhat University
2017 Instructional Material English for Hotel Staff
Jarurat Thammawong M.A. English
Faculty of Humanities and Social Sciences Udon Thani Rajabhat University 2017 Preface
This course book on English for Hotel Staff has been developed to be used for students who are required to take a course in EN56202 English for Hotel Staff at Udon Thani Rajabhat University. This course book is also suitable for those who are training for careers as hotel staff. The objective of this course book is to enable students to deal with foreign hotel guests in various situations and communicate with English-speaking staff. This course book consists of eight chapters based on real-life situations in the various areas of hotel business. Chapter one takes learners through introduction to hotels and chapter two is about reservations. Chapter three focuses on checking in while chapter four suggests hotel facilities and services. Chapter five recommends housekeeping services and restaurant is presented in chapter six. Chapter seven concentrates on how to deal with complaints and finally checking out can be found in chapter eight. Each chapter promotes the development of the four skills in a variety of ways toward reading comprehension, writing skills, and oral production Listening part is provided with audio CD for learners to practice listening skills. Focus on language and key expressions are also provided to help learners to apply all the language functions presented. The summary at the end of each chapter will help learners grasp the overall content discussed. At the end of the course book, in the appendices, answer key is provided as guidelines, along with audio scripts. The author hopes that the language skills and experience the learners acquire from this course book can be applied to their future career productively and effectively.
Jarurat Thammawong February 2017
Table of Contents Page
Preface ...... i List of Figures ...... vii Course Syllabus ...... 1 Course Syllabus Chapter 1 ...... 5 Chapter 1: Introduction to Hotels ...... 7 Introduction ...... 7 Hotel Organization Structure...... 8 Hotel Types and Departments ...... 9 Hotel Staff ...... 12 Focus on Language...... 16 Useful Expressions ...... 17 Summary ...... 20 References ...... 21 Course Syllabus Chapter 2 ...... 23 Chapter 2: Reservations ...... 25 Introduction ...... 25 Taking reservations ...... 25 Confirmations ...... 33 Reservation Changes ...... 36 Cancellations ...... 38 Focus on Language...... 41 Useful Expressions ...... 54 Summary ...... 58 References ...... 59 Course Syllabus Chapter 3 ...... 61 Chapter 3: Checking In ...... 63 Introduction ...... 63 Registering New Guests ...... 63 Dealing with Changes ...... 70 Dealing with Walk-in Guests ...... 72 Focus on Language...... 75 Useful Expressions ...... 78 Summary ...... 82 References ...... 83 iv
Table of Contents (Cont.) Page
Course Syllabus Chapter 4 ...... 85 Chapter 4: Hotel Facilities and Services ...... 87 Introduction ...... 87 General Facilities in the hotel ...... 88 Room Facilities ...... 97 Business Center ...... 102 Event Planning ...... 108 Focus on Language ...... 113 Useful Expressions ...... 115 Summary...... 120 References ...... 121 Course Syllabus Chapter 5 ...... 123 Chapter 5: Housekeeping Services ...... 125 Introduction ...... 125 Services ...... 126 Request for Extra items ...... 135 Request for Extra services ...... 139 Focus on Language ...... 142 Useful Expressions ...... 143 Summary...... 146 References ...... 147 Course Syllabus Chapter 6 ...... 149 Chapter 6: Restaurant ...... 153 Introduction ...... 153 Food Equipment ...... 154 At Breakfast ...... 157 Dinner at the hotel ...... 160 Attending to Guests ...... 163 At the Bar ...... 170 Room Service ...... 173 Focus on Language ...... 176 Useful Expressions ...... 177 Summary...... 182 References ...... 183 v
Table of Contents (Cont.) Page
Course Syllabus Chapter 7 ...... 185 Chapter 7: Dealing with Complaints ...... 187 Introduction ...... 187 Room Condition Problems ...... 188 Food and Drink Problems ...... 193 Tableware and Dining Condition Problems ...... 196 Payment Problems ...... 199 Focus on Language ...... 201 Useful Expressions ...... 203 Summary ...... 206 References ...... 207 Course Syllabus Chapter 8 ...... 209 Chapter 8: Checking Out ...... 211 Introduction ...... 211 Dealing with Guest’s Checking Out ...... 211 Dealing with Guest’s Request for Delayed Checking Out...... 214 Dealing with Money Matters ...... 216 Focus on Language ...... 220 Useful Expressions ...... 220 Summary ...... 224 References ...... 225 Bibliography ...... 227 Appendices ...... 231 Appendix A: Answer Key ...... 233 Appendix B: Audio Scripts ...... 255
ivvi
List of Figures
Page Figure 1.1 Hotel staff...... 7 Figure 2.1 Hotel reservation clerk…………………………………………………………………………………25 Figure 2.2 Reservation form…………………………………………………………………………………………..30 Figure 2.3 Hotel registration form…………………………………………………………………………………32 Figure 2.4 Email confirming……………………………………………………………………………………………35 Figure 2.5 Email confirming a reservation…………………………………………………………………….39 Figure 2.6 Single room……………………………………………………………………………………………………41 Figure 2.7 Double room…………………………………………………………………………………………………41 Figure 2.8 Twin room……………………………………………………………………………………………………..42 Figure 2.9 Hollywood twin room…………………………………………………………………………………..42 Figure 2.10 Triple room………………………………………………………………………………………………….43 Figure 2.11 Family/Quad room………………………………………………………………………………………43 Figure 2.12 Double-double room………………………………………………………………………………….44 Figure 2.13 Queen room………………………………………………………………………………………………..44 Figure 2.14 King room…………………………………………………………………………………………………….45 Figure 2.15 Studio room…………………………………………………………………………………………………45 Figure 2.16 Suite/Executive room………………………………………………………………………………….46 Figure 2.17 Junior suite/Mini suite…………………………………………………………………………………46 Figure 2.18 President suite/Presidential suite………………………………………………………………47 Figure 2.19 Apartments/Room for extended stay……………………………………………………….47 Figure 2.20 Connecting rooms………………………………………………………………………………………48 Figure 2.21 Adjoining rooms………………………………………………………………………………………….48 Figure 2.22 Adjacent rooms…………………………………………………………………………………………..49 Figure 2.23 Murphy room………………………………………………………………………………………………49 Figure 2.24 Accessible room/Disabled room……………………………………………………………….50 Figure 2.25 Cabana room………………………………………………………………………………………………50 Figure 2.26 Villa……………………………………………………………………………………………………………..51 Figure 2.27 Executive floor/Floored room…………………………………………………………………..51 Figure 2.28 Smoking/Non-smoking room……………………………………………………………………..52 Figure 3.1 Checking in…………………………………………………………………………………………………...63 Figure 3.2 Registration form…………………………………………………………………………………………..66 Figure 4.1 Hotel facilities and services………………………………………………………………………….87 Figure 4.2 Hotel website………………………………………………………………………………………………..88 Figure 4.3 Hotel advertising……………………………………………………………………………………………89 viii
List of Figures (Cont.)
Page
Figure 4.4 Hotel information………………………………………………………………………………………….95 Figure 4.5 Electronic pump pot…………………………………………………………………………………….97 Figure 4.6 wide-screen satellite TV……………………………………………………………………………….97 Figure 4.7 hair dryer……………………………………………………………………………………………………….97 Figure 4.8 Safe………………………………………………………………………………………………………………..97 Figure 4.9 Minibar…………………………………………………………………………………………………………..97 Figure 4.10 Wardrobe…………………………………………………………………………………………………….97 Figure 4.11 Shower………………………………………………………………………………………………………..97 Figure 4.12 Bathtub……………………………………………………………………………………………………….97 Figure 4.13 Nightstand…………………………………………………………………………………………………..97 Figure 4.14 Kitchenette…………………………………………………………………………………………………97 Figure 4.15 Bath amenities……………………………………………………………………………………………97 Figure 4.16 Air-conditioning …………………………………………………………………………………………97 Figure 4.17 Direct dial telephone…………………………………………………………………………………97 Figure 4.18 Bedside control………………………………………………………………………………………….97 Figure 4.19 Internet access…………………………………………………………………………………………..97 Figure 4.20 Laptop……………………………………………………………………………………………………….103 Figure 4.21 Laser printer………………………………………………………………………………………………103 Figure 4.22 Fax machine………………………………………………………………………………………………103 Figure 4.23 Photocopier……………………………………………………………………………………………….103 Figure 4.24 Digital projector…………………………………………………………………………………………103 Figure 4.25 Paper shredder………………………………………………………………………………………….103 Figure 4.26 Scanner………………………………………………………………………………………………………103 Figure 4.27 USB ports…………………………………………………………………………………………………...103 Figure 4.28 Speakers……………………………………………………………………………………………………..103 Figure 4.29 Headset with microphone…………………………………………………………………………103 Figure 4.30 Event planning reservation……………………………………………………………..………..110
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List of Figures (Cont.)
Page
Figure 4.31 Wedding invitation……………………………………………………………………………………..112 Figure 5.1 Housekeeping services…………………………………………………………………………………125 Figure 5.2 Towels………………..……………………………………………………………………………………..….128 Figure 5.3 Bathrobe…………………………………………………………………………………………….………….128 Figure 5.4 Toilet roll……………………………………………………………………………………………………...128 Figure 5.5 Toiletries ………………..…………………………………………………………………………………….128 Figure 5.6 Bed………………………………………………………………………………………………………………..128 Figure 5.7 Cups………………………………………………………………………………………………………………128 Figure 5.8 Safe……………………………………………………………………………………………………………….128 Figure 5.9 Slippers…………………………………………………………………………………………………………128 Figure 5.10 Drinks packets…………………………………………………………………………………………….128 Figure 5.11 Laundry and dry cleaning list……………………………………………………………………132 Figure 6.1 Restaurant staff…………………………………………………………………………………………….153 Figure 6.2 Food equipment………….……………………………………………………………………………….154 Figure 6.3 Table setting for Continental Breakfast………………………………………………………155 Figure 6.4 Table setting for American Breakfast………………………………………………………….156 Figure 6.5 Breakfast order………………………………………………………………………………………….….157 Figure 6.6 Order list……………………………………………………………………………………………………….170 Figure 7.1 Customer complaints…………………………………………………………………………………..187 Figure 8.1 Hotel checking out………………………………………………………………………………………211
Course Syllabus
Course Code EN56202 Course English for Hotel Staff 3(3-0-6)
Course Description English terminology, expressions, and grammatical structures relating to hotel management and structure. English for communication skills needed for hotel staff in each department. Various language functions including welcoming guests, making reservations, responding to guests’ inquiries, recommending hotel services, and dealing with complaints.
Course Objectives After completing this course, students should be able to: 1. understand and use vocabulary, expressions, and grammatical structures relating to hotel management and structure, 2. communicate in English with English-speaking staff and hotel guests in the most common situations in each department such as at the front office, in a restaurant, and at the housekeeping department.
Course Contents Chapter 1 Introduction to Hotels 6 hours Introduction Hotel Organization Structure Hotel Types and Departments Hotel Staff Focus on Language Useful Expressions Summary References Chapter 2 Reservations 6 hours Introduction Taking reservations Confirmations Reservation Changes
2
Cancellations Focus on Language Useful Expressions Summary References
Chapter 3 Checking In 6 hours Introduction Registering New Guests Dealing with Changes Dealing with Walk-in Guests Focus on Language Useful Expressions Summary References
Chapter 4 Hotel Facilities and Services 6 hours Introduction General Facilities in the hotel Room Facilities Business Center Event Planning Focus on Language Useful Expressions Summary References
Chapter 5 Housekeeping Services 6 hours Introduction Services Request for Extra items Request for Extra services Focus on Language Useful Expressions Summary
3
References
Chapter 6 Restaurant 6 hours Introduction Food Equipment At Breakfast Dinner at the hotel Attending to Guests At the bar Room Service Focus on Language Useful Expressions Summary References
Chapter 7 Dealing with Complaints 6 hours Introduction Room Condition Problems Food and Drink Problems Tableware and Dining Condition Problems Payment Problems Focus on Language Useful Expressions Summary References
Chapter 8 Checking Out 6 hours Introduction Dealing with Guest’s Checking Out Dealing with Guest’s Request for Delayed Checking Out Dealing with Money Matters Focus on Language Useful Expressions Summary References
4
Instructional Activities 1. The teaching method is based on interactive learning which requires the interaction between the students and the instructor and the active participation of the students during the lectures and discussions. 2. Students have to participate and cooperate in all kinds of class room activities, including individual work, group work, and doing exercises. 3. Students are to take written and oral quizzes when appropriate.
Instructional Materials 1. Textbook 2. Handouts 3. Authentic Materials 4. Power Point Presentation 5. Audio
Measurement and Evaluation Measurement 1. During-semester evaluation 70 % 1.1. Attendance and Participation 10 % 1.2. Quizzes and Assignments 40 % 1.3. Mid-term Test 20 % 1.4. Final Project 10 % 2. Final Examination 20 % Total 100 %
Evaluation Rank of score Grade 85 - 100 A 80 - 84 B+ 70 - 79 B 65 - 69 C+ 60 - 64 C 55 - 59 D+ 50 - 54 D 0 - 49 F
Course Syllabus Chapter 1 Introduction to Hotels
Contents Introduction Hotel Organization Structure Hotel Types and Departments Hotel Staff Summary References
Behavioral Objectives Students should be able to: 1. answer questions about text materials, 2. identify the types of the hotels, 3. match the hotel departments with their functions correctly, 4. role play and answer the questions about hotel staff’ duties and responsibilities, 5. play the games enthusiastically.
Instructional Activities 1. The teacher leads students into the lesson by providing reading text about hotel organization structure and the students are asked to answer the questions for general understanding. 2. The students are asked to discuss hotel types and departments and match each of the duties with its department. 3. The students are asked to name the hotel jobs with correct descriptions. 4. The students are asked to match duties with hotel staff positions in a hotel. 5. The students are asked to listen to the conversations and answer the questions relating to duties of each hotel staff position. 6. The students are asked to do exercises. Then the teacher presents the possible answers and provides the explanations. 7. The teacher and the students discuss grammar points and useful expressions. 6
8. The students are divided into groups of two to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises
Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. 3. Assessing students’ role-play performance and enthusiasm in playing games.
Chapter 1 Introduction to Hotels
Introduction If you would like to work or you are working in hotel industry, it is important to know your hotel you are going to work for. Nowadays, there are many different types of hotel that exist in hotel business. A hotel is not only categorized by the number of stars or the cost of room, but it is also classified by characteristics that cater to the specialized tastes of their guests. In addition, one main important factor causes a hotel’s success is customer service, which is regarded as a crucial part of the hotel experience for customers or guests. Various departments and staff positions throughout the hotel are team force to make the hotel successful. This chapter, thus, introduces hotel organization structure, hotel types and departments, and hotel staff.
Figure 1.1 Hotel staff (Source: Hotel staff, 2016: 1)
8 Chapter 1 Introduction to Hotels
1. Hotel Organization Structure
Task 1.1 Directions: Read the text about hotel organization structure.
The larger the hotel is, the more complicated the hotel organization will be. In a small hotel, the operational system is simple and easy to run with one manager and one assistant. In a medium-sized hotel more staff are required and all the departments are independent of each other. Each department head reports directly to the manager. In the larger hotels, there is a greater level of professionalism in the different departments and sections. The management team under the general manager’s control will carry out the executive functions of the hotel, such as setting policy, budgets, long-term planning, sales plan and operating system. They are responsible for a larger staff and a far greater turnover. The international hotel chains are under the control of a central management. The hotel services, operational systems and policies of the hotel chain are the same throughout the world. There is an inspection system in order to guarantee that overall standards are met. The key people like general manager and the department head are assigned from the headquarters. In addition, the staff members may take turns in working in other hotel branches throughout the world. The headquarters staff cooperate with other hotels in the same chain by giving advice and support about advertising. The most obvious advantage is the increased efficiency in making and controlling reservations. The great that one hotel can make his reservation for rooms at another within minutes.
(Source: Phumpanich & Sriatsadaporn, 2001: 23)
Task 1.2 Directions: Fill in some missing parts in the blanks based on the above reading text.
The larger the hotel is, the more (1)______the hotel organization will be. In a small hotel, the operational system is simple and easy to run with one manager and one (2)______. In a medium-sized hotel more staff are required and all the departments are independent of each other. Each department head reports directly to the manager. In the larger hotels, there is a greater level of (3)______in the (4)______departments and sections. The management team under the general manager’s control will carry Chapter 1 Introduction to Hotels 9
out the executive (5)______of the hotel, such as setting (6)______, (7)______, long-term planning, sales plan and operating system. They are responsible for a larger (8)______and a far greater turnover.
Task 1.3 Directions: Fill in some missing parts in the blanks based on the above reading text.
The (1)______hotel chains are under the (2)______of a central management. The hotel services, operational systems and (3)______of the hotel chain are the same throughout the world. There is an (4)______system in order to guarantee that overall (5)______are met. The key people like general manager and the department head are assigned from the (6)______. In addition, the staff (7)______may take turns in working in other hotel branches (8)______the world. The headquarters staff cooperate with other hotels in the same chain by giving advice and support about advertising. The most obvious advantage is the increased (9)______in making and controlling reservations. The great that one hotel can make his (10)______for rooms at another within minutes.
2. Hotel Types and Departments
Hotel types can be categorized depending on the criteria used to classify them such as hotel size, number of rooms, location, target market, ownership and affiliation, etc. Kate (2007:1) and Types of Hotels (2012:1) suggested types of hotels which can be classified into ten types according to specific purposes. 1. Commercial Hotels These hotels primarily cater to business travellers and usually located in downtown or business districts. These are also known as Business Hotels. 2. Airport Hotels This kind of hotels typically provides accommodation for airline passengers with overnight travel layovers or cancelled flights and airline crews or staff, usually located near the airports.
10 Chapter 1 Introduction to Hotels
3. Suite Hotels This type of hotels is the latest trend and the fastest growing segments of the hotel industry. It has a living room and a separate bedroom. Professionals such as accountants, lawyers, businessmen, and executives find suite hotels particularly attractive as they can also entertain in an area beside the bed room. 4. Extended Stay Hotels This kind of hotels is similar to the suite hotels, but usually offers kitchen amenities in the room. It is for long-stay guests who want to stay more than a week and does not want to spend on hotel facilities. 5. Lifestyle/Boutique Hotels This type of hotels gives guests a vacation setting with original decoration and service. The architecture of the hotel may be notable or the hotel has period furniture, artistic touches or other fetching themes. 6. Residential Hotels These hotels provide long-term or permanent accommodation for guests. A guest usually makes a lease agreement with hotel for the minimum of one month up to a year. The room usually includes living room, bed room, kitchen, private balcony, washing machine, kitchen utensils, etc. 7. Resort Hotels This type of hotels is usually located in the mountains, on an island, or in some other exotic locations away from the cities. Recreational activities, scenery, golf, tennis, sailing, skiing, and swimming are provided. 8. Casino Hotels They are hotels with gambling facilities. Food and beverage operations are provided to support the casino operations in the hotels. 9. Conference and Convention Center Hotels This type of hotels focuses on meeting and conferences and overnight accommodation for meeting attendees. The hotels also provide video conferencing facilities, audiovisual equipment, business services, flexible seating arrangements, flipcharts, etc. They are mostly located outside the metropolitan areas and have facilities like golf, swimming pools, tennis courts, fitness centers, and spas, etc. 10. Bed-and-Breakfast Hotels/Home-stay This kind of hotels is a house with rooms converted into overnight facilities to accommodate one to ten guest rooms. The owner of the hotel usually stay on the premises and responsible for serving breakfast for the guest.
Chapter 1 Introduction to Hotels 11
Task 2.1 Directions: Read the text about functions of hotel departments and match each of the duties in Column A with its department in Column B.
Functions of Hotel Departments A hotel operates twenty-four hours a day to make the guests stay enjoyable. It is also essential to make a hotel profitable, well-organized and efficient. A hotel can be divided into two functional divisions: the first is the “front house” division, and the second is the “back house” division. Both divisions consist of various departments divided according to their functions. The management of the front office department in some hotels is separated from the housekeeping department, whereas other combine them under the heading of the rooms department for accounting purposes. The room apartment is said to be the operating unit. It is usually the most profitable department of the hotel. The front desk is where the guest is received, registered and assigned a room. It is here that he asks for information, for his key, his mail and finally for his bill. The housekeeping department is under the supervision of a housekeeper. The housekeeper is responsible for the preparation of guests’ rooms and for the cleanliness of all public areas of the hotel. The accounting department is responsible for all the hotel’s financial record. Every hotel needs to record the income it receives. All room charges, the telephone, the laundry service, the restaurant and room service must be posted on the guests’ account as soon as possible. And the financial statements must be checked for accuracy. The sales promotion of the hotel is another major administrative function. It involves making the public aware of the hotel and trying to attract guests. Promotion can be done by advertising, which is paid promotion, or by publicity, and public relations, which are generally unpaid. The engineering department is divided into heat, light, power, repairs, and maintenance, and is responsible for all the mechanical equipment. The main task of the food and beverage department is to provide food and drink for the guests. Many hotels have complete restaurant services with different prices ranges and different menus. Some large hotels offer a variety of bars and restaurants for their guests to choose from. The income of the food and beverage department comes from sales and other services like banquets and conventions. (Source: Phumpanich & Sriatsadaporn, 2001: 30) 12 Chapter 1 Introduction to Hotels
A B ______1. make the bed A. Housekeeping ______2. write out a receipt B. Engineering ______3. help with payment C. Front Office ______4. repair the shower D. Accounting ______5. send up some drinks E. Food and Beverage ______6. change the sheets ______7. explain the menu ______8. greet a new guest ______9. fix the TV ______10. set the breakfast table ______11. recommend the main course ______12. assign a room ______13. prepare guests’ bill ______14. work out the exchange rate
3. Hotel Staff
Task 3.1 Directions: Name the following jobs to check if you know words for hotel staff positions.
1. The person who looks after guests’ reservations. ______2. The person in charge of keeping the hotel clean and supplying linen. ______3. The person who looks after all money paid to or by the hotel. ______4. The person responsible for the cooking in the kitchens. ______5. The person responsible for service to guests in the restaurant. ______6. The person responsible for greeting guests, helping them with their luggage, organizing their transport, and dealing with their mail. ______
Chapter 1 Introduction to Hotels 13
Task 3.2 Directions: Study these hotel staff and discuss the duties of each position.
Doorman Bellhop/Bellboy/Bellman Concierge Front Desk Clerk/Receptionist Front Desk Manager Cashier Guest Relations Officer Lift attendant Cashier Sales Manager Housekeeper/Chambermaid/Maid Laundry Staff Room Service Staff Maintenance Worker Host/Hostess Waiter/Waitress Food and Beverage Manager Executive Chef Sous Chef Fitness Center Attendant Business Center Attendant Event Planner Operator Reservation Agent Driver Valet
Task 3.3 Directions: Match these duties with their positions in a hotel.
cashier driver waiter concierge bellboy
1. I provide guests with information about attractions, facilities, services, and activities. 2. I take customer orders and deliver food and beverages to them. 14 Chapter 1 Introduction to Hotels
3. I help guests carry their bags and bring them to their rooms. 4. I collect money from guests for their room charges and any other fees. 5. My responsibility is to shuttle guests between the hotel and the airport.
Task 3.4 Directions: A student from a Hotel College is interviewing a Hotel Manager for a project she is doing. Listen to the conversation and complete the following sentences with the word in the box.
Student: So you are the person who’s in overall charge of the hotel? Manager: That’s right. But in fact the Assistant Manager is responsible for the day-to-day running of the hotel. You see, most of my time is taken up with negotiation with agencies, planning, meetings, that kind of thing. Student: I see. And then, under the Assistant Manager there are all the departments of the hotel. Manager: Yes. You will find much the same departments in every hotel, but the actual details of organization always differ somewhat. In our case we have three main divisions—the restaurant staff, the housekeeping staff and the reception staff. Reception is what the public see. And in our case we have three receptionists who work under the Head Receptionist. Student: And do the porters come under reception too? Manager: In this hotel, yes. Here, the Head Porter reports to the Head Receptionist. And the Head Porter in turn has two porters under him. Student: And housekeeping is a separate department? Manager: That’s right. The Head Housekeeper is in charge of the chambermaids and the cleaners. Student: What about the bars? Where do they fit in? Manager: Well, we have four bar operatives looking after the bars in the hotel. But the bars and the restaurant all come under the responsibility of the Restaurant Manager. The restaurant section includes both restaurant and bar service. Student: I see. And under the Restaurant Manager you also have the waiters and the kitchen staff? Manager: Yes. As regards the waiters, the Head Waiter supervises three station waiters and a part-time waiter. And then there are the chefs. Under Chapter 1 Introduction to Hotels 15
the Head Chef we have the Second Chef and two trainee chefs. And there are several part-time kitchen assistants –the number varies. Student: Thank you very much for the information.
supervises to includes after charge under responsible
1. The Assistant Manager is______for the day-to-day running of the hotel. 2. We have three receptionists who work ______the Head Receptionist. 3. In this hotel, the Head Porter reports ______the Head Receptionist. 4. The Head Housekeeper is in ______of the chambermaids and cleaners. 5. We have four bar operatives, looking ______the bars in the hotel. 6. The bars and the restaurants all come ______the responsibility of the Restaurant Manager. The Restaurant Section ______both restaurant and bar service. 7. The Head Waiter ______three Station Waiters, and two part-time waiters. 8. ______the Head Chef we have the Second Chef and two trainee chefs.
Task 3.5 Directions: Complete in the missing parts with given words in the box and listen to the conversations again to check your answers.
in case of your job work for responsibilities approving work as I am responsible for
Conversation 1 Interviewer: Today I’m with Richard Wilson. Richard, what do you do? Richard: I’m a front office manager. I (1)______Marina Hotel in Alabama. Interviewer: What are your (2)______? Richard: I am (3)______supervising staff in the Front Office Department and making sure that everything is ready for guests to check in. Interviewer: What are your average working hours? Richard: My average working hours are six days a week, 8-10 hours a day. As you know, hotels are open 24 hours a day, 365 days a year. So, I’m always on call (4)______an emergency. 16 Chapter 1 Introduction to Hotels
Interviewer: What’s the most enjoyable part of the job? Richard: I learn new things every day. It’s really impossible to be bored and I’m not forced to stay in an office all day.
Conversation 2 Interviewer: What do you do? Mark: I (5)______an executive chef. Interviewer: What is your routine work? Mark: My main responsibilities are supervising all kitchen workers and (6)______all prepared food dishes that leave my kitchen.
Conversation 3 Interviewer: What’s (7)______? Natalie: (8)______a guest relations officer. Interviewer: What are your job responsibilities? Natalie: I am responsible for providing hotel guests with best service to ensure their experience will be worth remembering. (Source: Wiriya, 2017: 28-34)
Focus on Language
Present simple 1. Form The following shows how to form the present simple tense of the verb to work. For negative and questions we use the auxiliary do and the bare infinitive. I work. You work. He/She/It works. We work. They work.
I do not/don’t work. You do not/don’t work. He/She/It does not/doesn’t work. We do not/don’t work. They do not/don’t work. Chapter 1 Introduction to Hotels 17
Do I work? Do you work? Does he/she/it work? Do we work? Do they work? Note: The short forms of the negative are commonly uses in speech and informal writing. 2. Permanent situations The present simple is for actions and situations that are generally or permanently true: Hospitality and tourism generates income in a variety of ways to a country. 3. Routines and frequently We use the present simple to talk about routines and things we do regularly. My main responsibilities are supervising all kitchen workers and approving all prepared food dishes that leave my kitchen. I take customer orders and deliver food and beverages to them. I learn new things every day. 4. Facts We use the present simple to talk about facts. The front desk is where the guest is received, registered and assigned a room. What do you do? I am a Front Office Manager. 5. Programs and timetables We use the present simple to talk about programs and timetables. When we use the present simple like this, it can refer to the future. The shuttle bus to the airport runs every 30 minutes.
Useful Expressions
1. Asking about jobs/occupations What do you do? What does she do? What is your job? What is your occupation? What department do you work in? 18 Chapter 1 Introduction to Hotels
2. Answering about jobs/occupations I am a reservation clerk. She is a Sales Manager. I work as a Front Desk clerk. My occupation is an operator. I work in Housekeeping Department. I work for Hilton Hotel. 3. Asking about duties/responsibilities What are your responsibilities? What are your duties? What are your duties and responsibilities? What is your routine work? What do you do exactly every day? 4. Describing job duties/responsibilities I am responsible for the day-to-day running of the hotel. I am responsible for cooking in the kitchen. My responsibilities involve greeting guests, helping them with their luggage, organizing their transport, and dealing with mail. My main responsibility is looking after guests’ reservations. My current position includes supervising staff in the Front Office Department and making sure that everything is ready for guests to check in. I am in charge of service to guests in the restaurant. I am in charge of recruiting new staff. She is in charge of Housekeeping. They are in charge of looking after the bars in the hotel. They are in charge of handling customer complaints. The General Manager is in charge of making policies, planning, and coordinating. Housekeeping is in charge of cleaning and stocking the rooms. I report to the Head Receptionist. I supervise three station waiters and part-time waiters. I work under the Restaurant Manager.
Chapter 1 Introduction to Hotels 19
Role Play
Work with a partner. Imagine you are doing a hotel job (any job you know about). Ask and answer questions using expressions you have learnt from this chapter adding any necessary information. Also take turns. ______
20 Chapter 1 Introduction to Hotels
Summary This chapter introduces hotel organization structure, hotel types and departments, and hotel staff. Reading texts are provided to check general understanding about hotel organization structure and functions of hotel departments. Model dialogues are presented through reading and listening tasks. Present simple is stated in focus on language section. Writing and speaking tasks are also assigned to practice communicative skills. In addition, useful expressions are presented to be used as guidelines when asking and answering about occupations and responsibilities. After completing this chapter, the learners get knowledge of hotel organization structure, can identify hotel types and departments, and be able to give information about hotel staff and responsibilities of each position.
Chapter 1 Introduction to Hotels 21
References
Hotel staff. (2017). Retrieved November 1, 2016, from http://www.Istockphoto. th/photos/hotel- staff?excludenudity=true&mediatype= photography&phrase =hotel%20staff&sort=mostpopular Kate, N. (2007). Different Categories of Hotels. Retrieved November 1, 2016, from http://traveltips.usatoday.com/different-categories-hotels-104126.html Phumpanich, P. & Sriatsadaporn, N. (2001). Introduction to Hotels. In English for Hotel Personnel. 5th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Types of Hotels/Classification of Hotels. (2012). Retrieved November 1, 2016, from http://setupmyhotel.com/train-my-hotel-staff/front-office-training/76- classification-of-hotels.html Wiriya, N. (2017). English for Communication in Hotel Business. Bangkok: Biscuit.
22 Chapter 1 Introduction to Hotels
Course Syllabus Chapter 2 Reservations
Contents Introduction Taking Reservations Confirmations Reservation Changes Cancellations Summary References
Behavioral Objectives Students should be able to: 1. search for hotel rooms online, 2. answer questions about the conversations correctly, 3. deal with reservation inquiries, 4. take details from the guest making a reservation, 5. make changes to reservations, 6. confirm and cancel reservations, 7. write the reservation dialogue and role play according to the given situation.
Instructional Activities 1. The teacher leads students into the lesson by discussing with the students to see if they know about hotel reservations. 2. The students are asked to listen to the conversations relating to taking reservations, hotel rooms and bed types, and then answer the questions as well as fill in the missing information for general understanding. 3. The students are asked to write a dialogue at reception using the given cues. 4. The students are asked to act out a dialogue from the given information in taking reservations
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5. The students are asked to listen to the conversations and answer questions about confirmations. 6. The students are asked to read email confirming a reservation and answer the questions. 7. The students are asked to listen to the conversations about reservation changes and answer questions. 8. The students are asked to listen to callers changing their reservations and write down the changes. 9. The students are asked to listen to the conversations cancelling reservations. Then answer the questions and fill in the missing parts for general understanding. 10. The students are asked to write a dialogue in cancelling a reservation using the cues provided. 11. The teacher and the students discuss each hotel room type and its description, and how to tell dates, months, years, telephone number, credit card number, as well as useful expressions. 12. The students are divided into groups of two to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. Chapter 2 Reservations
Introduction Nowadays, hotel reservations can be done by phone, email or through websites. Hotel reservations clerks are those whose job is to fulfill reservation requests by determining the room available to meet customer desires. Their duties in reservations are to deal with customer information, providing information to customers concerning rates, availability of rooms, description of facilities and services, room assignment, and responding to customers with confirmation emails or letters. Consequently, it is essential for hotel reservations clerks to learn communication skills in order to convey information to customers and ask for information from them effectively. Therefore, this chapter focuses on taking reservations, confirmations, reservation changes, and cancellations.
Figure 2.1 Hotel reservation clerk (Source: Hotel receptionist, 2016: 1)
1. Taking Reservations
Task 1.1 Directions: Listen to the conversation between a hotel reservation clerk and a caller and then answer these questions. (HR = Hotel reservation clerk)
HR: Good morning, Grand Royal Hotel. Caller: Hello, Could I speak to somebody in in Reservations, please? 26 Chapter 2 Reservations
HR: Speaking. How can I help you? Caller: I would like to check availability. I need three rooms for two nights on November 22nd. HR: Let me check, madam. ……….Yes, we still availability. Caller: What‖s the best rate you can offer? HR: I can offer you our promotional weekend rate of $130 per room per night, bed and breakfast. Caller: That sounds great. Please reserve three twin rooms for me. HR: Of course, madam. Could you give me your name, please? Caller: It‖s White. Emma White. HR: Is that W-H-I-T-E. Caller: Yes, that‖s right. HR: Ms. White, could you give me a credit card number? I need it to guarantee the reservation. Caller: Yes. It‖s a Master card and the number is 7081 4101 5121 8854. HR: I‖ll just repeat that: 7081 4101 5121 8854. Caller: That‖ correct. HR: Could you tell me the expiry date, please? Caller: October 2018. HR: Thank you, Ms. White. Your reservation number is GR263NY. We look forward to seeing you in November. Goodbye. Caller: Goodbye. (Source: Adapted from Seymour, 2011: 26-27)
1. When does the caller want to stay in the hotel? ______2. How much does the room cost for one night? ______3. Is the price for bed and breakfast or room only? ______4. Why does the hotel reservation clerk ask for a credit card number? ______5. When does the caller‖s credit card expire? ______
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Task 1.2 Directions: Listen to the conversation between a front desk clerk and a caller, and decide if the following statements are true (T) or false (F).
Clerk: Novotel Cannes. May I help you? th Caller: I want to book a double room. We‖ll be in Cannes on February 18 , but I‖m not sure how long we‖ll stay. Clerk: Alright. But we can only confirm a room for you from the 18th to the 24th. After that we‖ll be fully booked. Caller: Fully booked? Why‖s that? Clerk: The Cannes International Film Festival will be getting under way. Caller: What if we want to stay past the 24th? Clerk: I‖m afraid we‖ll be full. But we can always try to find another hotel for you. Caller: Thanks. And could you tell me how much you charge per night? Clerk: 250 euros for a double. Caller: Does the room come with a complimentary breakfast? Clerk: Yes, a free buffet breakfast is included in the room rate. Caller: Alright. I want to make a reservation. Clerk: May I ask who the booking is for, please? Caller: Mr. and Mrs. Walker. Clerk: And how can we contact you? Caller: You can reach me at 0952-750-542. th Clerk: Very good, sir. We‖re looking forward to your visit on February 18 , Mr. Walker. (Source: Adapted from LiveABC, 2013B: 16)
______1. Mr. Walker is going to stay at the hotel on the 18th of February. ______2. Mr. Walker would like double room. ______3. The room costs 250 euros without a complimentary breakfast. ______4. The hotel is fully booked from the 18th to the 24th because of the Cannes International Film Festival. ______5. Mr. Walker is traveling alone.
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Task 1.3 Directions: Listen to the conversation between a front desk clerk and a caller, and then answer these questions.
Clerk: Singapore Grand Sheraton. How may I help you? Caller: I want to book a suite from September 3rd to 7th. Clerk: We have one available, but the last night, you‖ll have to change rooms. Caller: The room is not for me. It‖s for my boss, Mr. Wright. Clerk: I see. But there‖s going to be an IT conference in Singapore at that time. Caller: What if Mr. Wright stays longer then? Clerk: I‖m afraid we‖re full for the rest of the month. But we can always find another hotel for him. Caller: Thank you. How much is this going to cost? Clerk: SG$ 1,000 a night. Caller: Wow! That‖s a lot of money. Clerk: Your boss will be well taken care of, sir. Caller: Alright. I‖ll take it. Clerk: Could you please spell your boss‖s last name? Caller: Wright. W for Whiskey, R for Romeo, I for India, G for Golf, H for Hotel, and T for Tango. Clerk: Very good, sir. And how can we contact you? Caller: You can reach me at 0921-377-564. The name is Taylor—George Taylor. Clerk: Thank you very much, Mr. Taylor. We‖re looking forward to Mr. Wright‖s visit.
1. When will Mr. Wright check in? ______2. Who books the room for Mr. Wright? ______3. Why is the Singapore Grand Sheraton fully booked? ______4. What problem is the customer facing? ______5. Why does the caller have to use the code for the customer‖s name? ______
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Task 1.4 Directions: Read the following conversation between a hotel reservation clerk and a caller, and fill out the reservation form.
Clerk: Good morning. Sun Sand Sea Resort. May I help you? Caller: Yes, I want to reserve a non-smoking room. Clerk: Certainly, madam. When would you like to check in? Caller: January 1st. Clerk: How long will you be staying? Caller: I‖ll be staying for three nights. Clerk: How many people is the reservation for? Caller: My friend and I. Clerk: Would you like a room with a double bed or two single beds? Caller: Two single beds, please. Clerk: May I have your name and your surname, please? Caller: Jane Brown. Clerk: Could you tell me your phone number and email address? Caller: Yes, it‖s 081-975-8823. My email address is [email protected]. Clerk: How will you be paying for the room? Caller: By cash. I will make a payment when I check in. Clerk: All right, Ms. Brown. Your reservation has been made for the 1st of January for a room with two single beds. Check-in is at 2 p.m. Caller: That‖s right. Thank you. Clerk: Thank you, madam. We look forward to welcoming you on January 1st. Goodbye. Caller: Goodbye.
The reservation form is shown on the next page.
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Sun Sand Sea Resort
Guest Name ______Contact Number ______Email Address ______
Number of Guests ______Number of Rooms ______
Room Types [ ] single room [ ] double room [ ] twin room [ ] triple room [ ] junior suite [ ] suite
Arrival Date ………………………………………………………………………… Departure Date …………………………………………………………………………
Method of Payment [ ] cash [ ] credit card Special Requirement ………………………………………………………………………… …………………………………………………………………………
Employee’s signature …………………………………………………………………………
Figure 2.2 Reservation form (Source: Adapted from Wiriya, 2017: 81)
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Task 1.5 Directions: Read these statements and match to what hotel room or bed type each guest should ask for.
a twin room a king room a queen room a single room an executive suite
1. Mr. Parker is traveling alone. He doesn‖t need much space. ______2. Mr. and Mrs. Robinson and their seven-year-old daughter Emily are checking into a room with one king-sized bed. ______3. Peter Smith plans to use his room for business meetings with important customers. ______4. Jacob Cooper is a big man. He needs a good night‖s sleep for an important meeting tomorrow. ______5. Daniel Greg‖s company wants him to save money by sharing a room with his colleague. ______(Source: Adapted from Saslow & Ascher, 2015: 36)
Task 1.6 Directions: Suppose you are at reception. Finish the following dialogue using the cues provided. You: (1)______(Answer the phone politely.) th Caller: Good morning. I‖d like to make a reservation for February 6 , please. You: (2)______(Ask the caller how many people the reservation is for.) Caller: My colleague and I. You: (3)______(Ask if the caller would like a room with a double bed or two single beds.) Caller: Two single beds. You: (4)______(Say you have availability.) Caller: How much does it cost for one night? You: (5)______(Tell the caller your best rate is 3,500 baht per night.) Caller: Does that include breakfast? You: (6)______(Politely tell the caller that buffet breakfast is included in the room rate.) 32 Chapter 2 Reservations
Caller: OK. I‖ll take it. You: (7)______(Ask for caller‖s name and credit card details to confirm the reservation.) Caller: It‖s Ellen Smith. My VISA card number is 2512 4568 2340 7901, expiry date 10/19. You: (8)______(Thank the caller and tell her you look forward to welcoming her on February 6th and end the conversation politely. Caller: Goodbye.
Task 1.7 Directions: Work in pairs. Read the following information and act out a dialogue.
Good View Resort Hotel Registration Form Guest Name: Henry Cooper Phone: 081-954-6322 Room Type: Non-smoking twin room Room Rate: $200 per night No. of Guests: Two Arrival Date: March 2 Departure Date: March 5
Figure 2.3 Hotel registration form (Author‖s writing)
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______
2. Confirmations
Task 2.1 Directions: Listen to the conversation between a hotel reservation clerk and a caller and then answer these questions. (HR = Hotel reservation clerk)
HR: Andaman Resort Hotel. Reservations. May I help you? Caller: I phoned to reserve a room two weeks ago. Now, I‖m calling to make sure that the room has been reserved for me. HR: May I know your name, please? Caller: Thompson. Stephen Thompson. HR: One moment, please, Mr. Thompson. ………..Yes, we‖ve reserved a family room for you from the 25th to the 28th of December. Caller: Is the room near the swimming pool? My kids love swimming, so I hope you didn‖t forget what I requested. HR: We didn‖t, sir. Your room is a cabana room adjoining to the swimming pool. Caller: Great. By the way, I think I‖ll be arriving at the airport around 3.00 p.m. Could you send someone to meet me there? 34 Chapter 2 Reservations
HR: Certainly, sir. What‖s your flight number in case the plane‖s late? Caller: It‖s TG 541, from Australia. HR: All right, Mr. Thompson. We look forward to your visit on December 25th. Caller: Thank you. Goodbye. HR: Goodbye. 1. When did Mr. Thompson reserve the room? ______2. What kind of room did he make a reservation? ______3. When is he going to stay at the hotel? ______4. What did he request about the room? ______5. What else did he request? ______
Task 2.2 Directions: Read the email confirming a reservation and decide if the following statements are true (T) or false (F).
Confirmation Number: 91240053
Dear Mr. Williams
We are pleased to confirm your reservation with the Hilton Hotel, London.
Reservation Details Confirmation Number: 91240053 Your hotel: Hilton Hotel, London Check-in: Friday 8 November 2016 (15.00) Check-out: Sunday 10 November 2016 (12.00) Room type: Junior suite Number of rooms: 1 Guests per room: 2 Guest name: Frank Williams Reservation confirmed: Wednesday 6 November 2016
Guarantee method: Credit card guarantee Chapter 2 Reservations 35
Summary of Room charges Friday 8 November 2016- Sunday 10 November 2016: 2 nights Cost per night per room – GBP 270.00 Stay for Breakfast rate, includes breakfast for 2 adults Estimated government taxes and fees – GBP 54.00 Total for stay (for all rooms) – GBP 594.00
Cancelling Your Reservation You may cancel your reservation for no charge until 16.00 hotel time on Friday 8 November 2016. Please note that we will charge a fee of GBP 594.00 if you cancel after this deadline.
We look forward to welcoming you to the Hilton Hotel, London.
Yours sincerely
David Jackson Reservation Manager
Figure 2.4 Email confirming a reservation (Source: Adapted from Seymour, 2011: 150)
______1. Mr. Williams is going to stay at the hotel on the 8th of November. ______2. The hotel has reserved a suite for him. ______3. Mr. Williams will be charged GBP 270.00 per night. ______4. The room rate excludes breakfast for 2 adults ______5. The reservation can be canceled for no charge by 16.00 hotel time on Friday 8 November 2016.
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3. Reservation Changes
Task 3.1 Directions: Listen to the conversation between a hotel reservation clerk and a caller and then answer the following questions. (HR = Hotel reservation clerk)
HR: Reservations. Grand Royal Hotel. What can I do for you? Lisa: Well, I called to book a suite room for Mr. Kim last Monday, but now he has to change something. HR: Who made the reservation, please? Lisa: Lisa Megan, his secretary. HR: Just the moment please. Let me check……Mr. Alfred Kim, a suite room for th nd three nights. That‖s the 20 -22 of May. st Lisa: That‖s right. But now he doesn‖t think he can finish his errands before 21 , so he would like to change the arrival date to the 22nd and will leave on the 24th instead. HR: Well, we have some suite rooms available for the rest of the month. I‖m sure we can give him the same room as requested. Lisa: Oh, that‖s great. Thank you very much. Goodbye. HR: My pleasure. Goodbye. 1. Who is the reservation for? ______2. What is changed in the reservation? ______3. When is the guest coming to the hotel? ______4. How long does the guest plan to stay at the hotel? ______5. Why does he change the reservation? ______
Task 3.2 Directions: Listen to the conversation changing reservations and answer the questions. HR: Good morning. Grand Hyatt Hotel. Can I be any of assistance? Richard: Hi, my name is Richard Turner. I‖d like to change a reservation, please. HR: Certainly, Mr. Turner. Do you have the reservation number? Richard: Yes, it‖s GH485HK. Chapter 2 Reservations 37
HR: One moment, please. Your reservation is for one double room for two nights, arriving on April 11th. Richard: Yes, that‖s correct. Now we need two rooms for two nights. HR: Yes, Mr. Turner. I‖ve changed that for you. Your reservation number is the same. Richard: Thank you. HR: Goodbye. Richard: Bye.
1. What does Mr. Turner make for the first reservation? ______2. What change does Mr. Turner want to make? ______3. Can the hotel reservation clerk make a change? ______4. Why does the hotel reservation ask for the reservation number? ______5. Is the reservation number changed after changing reservations? ______
Task 3.3 Directions: Listen for what the caller want to change in his reservation. Then write down the changes. Guest 1: First reservation: ______Change to: ______Guest 2: First reservation: ______Change to: ______Guest 3: First reservation: ______Change to: ______Guest 4: First reservation: ______Change to: ______Guest 5: First reservation: ______Change to: ______
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4. Cancellations
Task 4.1 Directions: Listen to the conversation cancelling reservations and answer the questions. HR: Reservations. May I help you? Emily: I am Susan Lee. My husband, Mr. Robert Lee called to reserve a double room at your hotel for next weekend. Do you have a record of that. HR: Just a moment, please….That‖s right. Mr. and Mrs. Lee, a double room from the 14th to the 16th of May. Emily: Well, I‖m afraid we have to cancel it because my husband has to have an operation in a few days. The doctor said he shouldn‖t travel for months. HR: I‖m sorry to hear that. I‖ll cancel his booking as requested. I hope he gets better soon. Emily: Thank you. Goodbye. HR: Goodbye. (Source: Adapted from Pattanapong, 2000: 102-103)
1. Who made the reservation? ______2. What did Mrs. Lee want to do? ______3. Why did she have to do this? ______
Task 4.2 Directions: Listen to the conversation cancelling reservations and answer the questions. HR: Metropolis Hotel. Good afternoon. John: Hello, I need to cancel my reservation for next Thursday, April 5th. Can you help me with that? HR: Of course. Could you tell me your name and the reservation number, please? John: It‖s John Norton and the reservation number is MH485HT. HR: Mr. Norton, that‖s fine. I‖ve cancelled your reservation for you. John: Good. HR: There‖s no cancellation charge because you‖ve cancelled within our 48-hour cancellation deadline. Chapter 2 Reservations 39
John: That‖s great. HR: Would you like me to send you a confirmation email? John: Yes, please. Thank you very much. Goodbye. HR: Goodbye. (Source: Adapted from Seymour, 2011: 30-31)
1. Does Mr. Norton pay a cancellation charge? ______2. When is the deadline for cancelling reservations free of charge? ______3. How does the hotel reservation clerk confirm the cancellation? ______
Task 4.3 Directions: Complete the confirmation email for cancelling reservations with the words in the box.
confirmation forward there charge reservation cancelled
To: [email protected] Cc: [email protected]
Dear Mr. Norton
Further to our conversation earlier this afternoon, this is (1)______that I have (2)______your (3)______for April 5th, I can also confirm that (4)______is no cancellation (5)______.
We look (6)______to seeing you in the future.
Best regards Ellen Morison Metropolis Hotel
Figure 2.5 Email confirming a reservation (Source: Adapted from Seymour, 2011: 32)
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Task 4.4 Directions: Suppose you are at reception. Complete the following dialogue in cancelling a reservation using the cues provided. Add necessary information by your own.
You: (1)______(Answer the phone politely.) Caller: Good morning. I have to cancel a booking, please You: (2)______(Ask for booking number.) Caller: My booking number is MH275HT You: (3)______(Check caller‖s name and dates of the stay) Caller: That‖s correct. You: (4)______(Tell the caller that‖s OK and the room is cancelled.) Caller: Will there be any charge? You: (5)______(Tell the caller there‖s no charge.) Caller: That‖s good. Can you send a confirmation email? You: (6)______(Say yes and end the call politely.) Caller: Goodbye.
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Focus on Language
1. Room types 1.1 Single room: A room assigned to one person.
Figure 2.6 Single room (Source: Different Room Types in Hotels, 2016: 1)
1.2 Double room: A room assigned to two persons with one double bed.
Figure 2.7 Double room (Source: Different Room Types in Hotels, 2016: 1)
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1.3 Twin room: A room with two single beds for two persons.
Figure 2.8 Twin room (Source: Different Room Types in Hotels, 2016: 1)
1.4 Hollywood twin room: A room assigned to two persons with two twin beds joined together by a common headboard.
Figure 2.9 Hollywood twin room (Source: Different Room Types in Hotels, 2016: 1)
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1.5 Triple room: A room assigned to three persons and has been fitted with three single beds, or one double bed and one single bed.
Figure 2.10 Triple room (Source: Different Room Types in Hotels, 2016: 1)
1.6 Family/Quad room: A room that can accommodate four persons and may have two or more beds.
Figure 2.11 Family/Quad room (Source: Different Room Types in Hotels, 2016: 1)
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1.7 Double-double room: A room that can accommodate two to four persons with two twin double or queen-sized beds.
Figure 2.12 Double-double room (Source: Different Room Types in Hotels, 2016: 1)
1.8 Queen room: A room with a queen-sized bed that can accommodate one or more people.
Figure 2.13 Queen room (Source: Different Room Types in Hotels, 2016: 1)
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1.9 King room: A room with a king-sized bed, assigned to one or more people.
Figure 2.14 King room (Source: Different Room Types in Hotels, 2016: 1)
1.10 Studio room: A room with a studio bed, a couch which can be converted into a bed, may also have an additional bed.
Figure 2.15 Studio room (Source: Different Room Types in Hotels, 2016: 1)
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1.11 Suite/Executive suite: A living room connected with one or more bed rooms
Figure 2.16 Suite/Executive room (Source: Different Room Types in Hotels, 2016: 1)
1.12 Junior suite/Mini suite: A single room with a bed and sitting area. The sleeping area is sometimes in a bed room separated from the living room.
Figure 2.17 Junior suite/Mini suite (Source: Different Room Types in Hotels, 2016: 1) Chapter 2 Reservations 47
1.13 President suite/Presidential suite: The most expensive room provided by a hotel. Similar to the normal suite. A president suite usually has one or more bedrooms and a living space with grand in-room decorations and supplies, and tailor-made services.
Figure 2.18 President suite/Presidential suite (Source: Different Room Types in Hotels, 2016: 1)
1.14 Apartments/Room for extended stay: This room type is for long stay guests, usually has kitchen, cooking equipment, dryer, washer, etc. Housekeeping services are only provided once a week or twice a week.
Figure 2.19 Apartments/Room for extended stay (Source: Different Room Types in Hotels, 2016: 1)
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1.15 Connecting rooms: Rooms with a connecting door, having individual entrance door from the outside. Guests can walk between rooms without going through the hallway.
Figure 2.20 Connecting rooms (Source: Different Room Types in Hotels, 2016: 1)
1.16 Adjoining rooms: Rooms with a common wall but no connecting door.
Figure 2.21 Adjoining rooms (Source: Different Room Types in Hotels, 2016: 1)
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1.17 Adjacent rooms: Rooms close to each other, perhaps across the hall.
Figure 2.22 Adjacent rooms (Source: Different Room Types in Hotels, 2016: 1)
1.18 Murphy room: A room fitted with a sofa bed or a Murphy bed, a bed that fold out of a wall or closet.
Figure 2.23 Murphy room (Source: Different Room Types in Hotels, 2016: 1)
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1.19 Accessible room/Disabled room: This type of room is particularly designed for disabled guests.
Figure 2.24 Accessible room/Disabled room (Source: Different Room Types in Hotels, 2016: 1)
1.20 Cabana room: this room type is adjoining to the swimming pool or has a private pool attached to the room.
Figure 2.25 Cabana room (Source: Different Room Types in Hotels, 2016: 1)
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1.21 Villa: This type of accommodation is a stand-alone house, fully equipped not only bedrooms and a living room but a private swimming pool, Jacuzzi and balcony. It is suitable for couples, families, and large groups with extra private and space.
Figure 2.26 Villa (Source: Different Room Types in Hotels, 2016: 1)
1.22 Executive floor/Floored room: A room which enables convenient access to the executive lounge, usually located on the executive floor. Furthermore, some hotels also provide ―Female executive floors‖ with their rooms assigned to female guests according to safety and security.
Figure 2.27 Executive floor/Floored room (Source: Different Room Types in Hotels, 2016: 1) 52 Chapter 2 Reservations
1.23 Smoking/Non-smoking room: Both smoking and non-smoking rooms are provided by many hotels in order to decrease the effects of secondhand smoke exposure on non-smoking guests.
Figure 2.28 Smoking/Non-smoking room (Source: Different Room Types in Hotels, 2016: 1)
2. International spelling alphabet Spelling alphabet is used to provide correct information between people with a different language background. To spell a complicated name correctly, spelling alphabet can be used to make it clearer especially on the phone. There are several spelling alphabets, but the most widely used one is the Nato phonetic alphabet, which is also used in aviation, for example, between a pilot and the control tower. A for Alpha N for November B for Bravo O for Oscar C for Charlie P for Papa D for Delta Q for Quebec E for Echo R for Romeo F for Foxtrot S for Sierra G for Golf T for Tango H for Hotel U for Uniform I for India V for Victor J for Juliet W for Whiskey K for Kilo X for Z-ray L for Lima Y for Yankee M for Mike Z for Zulu (Source: International Spelling Alphabet, 2016: 1)
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3. Telling dates For dates with the month and day, we usually use the cardinal number in writing. However, when telling dates we always use the ordinal number in speaking. 1st = the first 17th = the seventeenth 2nd = the second 18th = the eighteenth 3rd = the third 19th = the nineteenth 4th = the fourth 20th = the twentieth 5th = the fifth 21st = the twenty-first 6th = the sixth 30th = the thirtieth 7th = the seventh 32nd = the thirty-second 8th = the eighth 40th = the fortieth 9th = the ninth 43rd = the forty-third 10th = the tenth 50th = the fiftieth 11th = the eleventh 60th = the sixtieth 12th = the twelfth 70th = the seventieth 13th = the thirteenth 80th = the eightieth 14th = the fourteenth 90th = the ninetieth 15th = the fifteenth 100th = the hundredth 16th = the sixteenth 101st = the one hundred and first
4. Telling dates, months, and years It is written one of two ways as follows: 4.1 The US, the date format is month-day-year July 8, 2016 (month, day, comma, year) We say July the eighth/ twenty, sixteen 4.2 In the UK, the date format is day-month-year 8 July 2016 (day, month, year) We say The eighth of July/ twenty, sixteen
5. Telling telephone number and credit card number 5.1 When you tell a telephone number, group the number and say each number individually. 081-975-8823: oh eight one, nine seven five, eight eight two three
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5.2 When you repeat back a credit card number to a customer, group the numbers in blocks of four. 3347 4574 8473 8508: double three four seven, four five seven four, eight four seven three, eight five zero eight Note: US English eight eight, UK English double eight. Use oh or zero for 0.
Useful Expressions
1. Soliciting initial information Can I help you? May I help you? What can I do for you? Can I be of any assistance, sir? How may I be of service? 2. Making inquiries I want to reserve a non-smoking room a room on………………….. I would like to book a room for…………………… I would like to make a reservation on……………. I would like to check availability. I need three rooms for two nights on……………. 3. Finding out what the guest want What kind of room would you like? What type of room would you prefer? Would you like a double or a single room? Would you like a room with a bath or a shower? Would you like breakfast? Would you like an extra bed? 4. Asking about length of stay How long do you plan to stay? How long will you be staying? How many nights will you be staying? For how long? How many nights? Is it just for one night? Which day would you like to check in?
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5. Accepting a booking Certainly, sir/madam. There’s no problem, sir/ma’am. Let me check. Yes, we still have availability. We have rooms available on that day. I can offer you…… I can book a room for you for ………………….. We can confirm a room from……………..to……………… 6. Refusing a booking I’m sorry, there are no vacancies at the moment. I’m sorry that we’re fully booked on……….. I’m afraid that we can only confirm a room for you from…….to……. I’m afraid we only have a double room available. We have no twin rooms available. Would you mind a double room instead? We’re fully booked on that day. Is it possible for you to change the reservation date? We won’t be able to guarantee you a room after …………………. If there isn’t any room, we can either put you on a waiting list or we can find you a room in another hotel. 7. Giving information about the room rates A twin room is $130 per night. The cost would be $130 per night. The room rate includes a complimentary breakfast. The room rate includes free airport pickup. This rate includes tax and services. Tax and services are not included. 8. Telling the guest about the room The room is facing the lake. The room is overlooking the sea. The room is adjoining the swimming pool. The room has a sea view. The room faces the swimming pool.
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9. Asking information about the guest Who is the booking for, sir/ma’am? Who is the reservation for, please? Could you give me your name, please? What is your name, please? Could you spell your name, please? And your name, sir? Can I have your address, please? May I have your phone number and email address, please? Are you traveling with the company or is this a personal trip? May I have a name of the company? 10. Getting details of arrival What time will you be arriving? Do you know what time you will be arriving? Are you coming by plane? Could you tell me your flight number? May I have your flight number? What is your flight number, in case the plane is late. When does the flight arrive? Would you like a hotel limousine to pick you up at the airport? We have a limousine service, if you prefer to. We can pick you up at the airport, if you like. 11. Asking for credit card number for guarantee Could you give me a credit card number? I need it to guarantee the reservation. Could you tell me the expiry date, please? 12. Ending the conversation We look forward to seeing you in November. We look forward to welcoming you on January the 11th. We look forward to your stay next week. Hilton hotel’s been looking forward to having you as our guest. 13. Confirming reservations We can confirm your room for………………. We can confirm your booking for ……………….. We can confirm the room for ……………………. We are pleased to confirm your reservation with……………. 14. Changing and cancelling reservations Could you tell me your name and the reservation number, please? Chapter 2 Reservations 57
I’ve changed that (the reservation) for you. Would you like me to send you a confirmation email? I’ve cancelled your reservation for you. There’s no cancellation charge. You’ve cancelled within the cancellation deadline. You’ve cancelled outside the cancellation deadline. You may cancel your reservation for no charge until……………. You’ll be charged if you cancel after this deadline.
Role Play
Work in pairs. Try different roles in situations related to taking reservation, confirmations, reservation changes, or cancellations. Create a conversation between a guest and a hotel staff from expressions you have learnt from this chapter. ______58 Chapter 2 Reservations
Summary This chapter focuses on how to deal with hotel clients in taking reservations, confirmations, reservation changes, and cancellations. Model dialogues, reservation forms, emails for confirming and cancelling reservations are provided through reading and listening tasks. Room types in hotels, illustrated with pictures and explanations are suggested for better understanding. Besides, international spelling alphabet, telling dates, months, years, telephone numbers, and credit card numbers both in US and UK styles are also discussed in order to convey information to international clients related to reservations effectively. Writing and speaking tasks are also assigned to practice communicative skills. In addition, useful expressions are presented to be used as guidelines for learners to apply the language use in different contexts related to reservations. After completing this chapter, the learners now can deal with reservation inquiries, take details from a guest making a reservation, confirm reservations, make changes to reservations, cancel reservations, and also confirm cancellations.
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References
Different Room Types in Hotels. (2016). Retrieved November 1, 2016, from http://www.setupmyhotel.com/train-my-hotel-staff/ front-office-training/ 96-room-type- definitions-in-hotels.html Hotel receptionist. (2016). Retrieved November 1, 2016, from http://www. 1training.org/product/hotel-receptionist/ International Spelling Alphabet. (2016). Retrieved November 1, 2016, from http://www. nationsonline.org/oneworld/international-spelling-alphabet.htm LiveABC. (2013B). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) Pattanapong, W. (2000). Reservations. In English for Hotel Personnel. 4th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Saslow, J. & Ascher, A. (2015). Top Notch: English for Today’s World Level 2. 3rd ed. New York: Pearson Education. Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher. Wiriya, N. (2017). English for Communication in Hotel Business. Bangkok: Biscuit.
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Course Syllabus Chapter 3 Checking in
Contents Introduction Registering New Guests Dealing with Changes Dealing with Walk-in Guests Summary References
Behavioral Objectives Students should be able to: 1. answer questions about the conversations correctly, 2. check in guests, 3. ask for information from guests, 4. deal with guests’ requests for changes, 5. check in guests who have no reservation, 6. ask guests to fill in a reservation form, 7. say ‘no’ in a polite manner, 8. write a dialogue concerning checking in and role play according to the given situation.
Instructional Activities 1. The teacher leads students into the lesson by discussing with the students to see if they know about checking in. 2. The students are asked to listen to the conversations registering new guests. Then answer the questions and fill in the missing parts for general understanding. 3. The students are asked to fill in a registration form according the listening task.
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4. The students are asked to listen to the conversations dealing with changes. Then answer the questions and fill in the missing parts for general understanding. 5. The students are asked to write a dialogue using the given cues. 6. The teacher and the students discuss telling floors in a hotel, calling guests’ name, telling times, hotel room numbers, as well as a grammar point ‘question tags’ and useful expressions. 7. The students are divided into groups of two to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises
Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. 3. Assessing students’ role-play performance.
Chapter 3 Checking In
Introduction When guests arrive at a hotel, checking in served by hotel staff woking at reception can be first impression of the hotel for the guests. Hotel receptionsts are regarded as ambassadors for the hotel because they are usually the first persons the guests speak to. Upon to make the guests feel welcome, to be good admistrators and know how to deal with them effectively are essential. Therefore, this chapter introduces three most common situations hotel receptionsists are likely to encounter: registering new guests, dealing with changes, and dealing with walk-in guests.
Figure 3.1 Checking in (Source: Continenza, 2016: 1)
1. Registering New Guests
Task 1.1 Directions: Listen to the conversation between a hotel receptionist and a guest, Mr. Richard Gere and then answer these questions.
Receptionist: Good afternoon, sir. Welcome to the Grand Royal Hotel. Richard: Good afternoon. My name’s Richard Gere. I have a reservation. 64 Chapter 3 Checking in
Receptionist: Certainly, Mr. Gere. One moment, please. Yes, here it is. One single room for two nights. Richard: That’s right. Could I have a room on a lower floor, please? I don’t like to use the lift. Receptionist: Are you OK with the second floor? Richard: Yes, that’s wonderful. Thank you. Receptionist: Could I have your credit card, please? Richard: Yes, here’s my VISA card. Receptionist: Thank you. This will just take a minute. …………..Here’s your credit card. You’re in Room 205. Please sign here. And would you like a wake-up call? Richard: Oh, yes. Could I have a wake-up call at 7.00 tomorrow, please? Receptionist: Of course. Would you like a newspaper? Richard: Yes, I’d like The Nations every morning, please. And what time’s breakfast? Receptionist: Breakfast is between 7.00-10.30. Richard: Thank you. Receptionist: Enjoy your stay, Mr. Gere. (Source: Adapted from Seymour, 2011: 6-7)
1. Does Mr. Gere have a reservation? ______2. What kind of room does he ask for? ______3. Why does he want this kind of room? ______4. What time does he ask for a wake-up call? ______5. When does the hotel serve breakfast? ______
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Task 1.2 Directions: Listen to the conversation between a hotel receptionist and a guest, Ms. Jessica Parker and complete the following registration form.
Receptionist: Good afternoon. Can I help you? Jessica: Yes, I have a reservation. My name is Parker.
Receptionist: Yes, Ms. Parker. We are expecting you. One double room from October 2nd-8th. Would you like to register now? Jessica: Sure. Receptionist: May I have your passport, please? Jessica: OK. Here it is. Receptionist: Do you have a middle name? Jessica: Yes, Amelia. Receptionist: You’re an American, right? Jessica: Yes. Receptionist: What’s your address, please? Jessica: 1709 Sylvan Avenue, Englewood Cliffs, New Jersey. Receptionist: What’s the zip code? Jessica: 07632. Receptionist: Are you going back to USA. or are you going to visit another country? Jessica: I’m going to Hong Kong first. Receptionist: Would you like us to confirm the flight for you? Jessica: Yes, please. Receptionist: And how are you going to pay, ma’am? Cash or credit card? Jessica: Credit card. Receptionist: May I have your credit card, please? Jessica: Here is my VISA. Receptionist: Thank you. Just a moment, please……Here’s your passport and your credit card. Could you sign here, please? Jessica: Thank you. Is everything all right now? Receptionist: Yes, you are in Room 1706. Our guest relations officer will escort you to your room. Have a nice stay, Ms. Parker.
The registration form is shown on the next page.
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Intercontinental Hotel Registration Form No. 004570 SURNAME FIRST NAME NO. OF PERSONS
ADDRESS
CITY COUNTRY POSTAL
NAME OF COMPANY OCCUPATION
NATIONALITY DATE OF BIRTH
PASSPORT/ID NO. IMMIGRATION NO.
ARRIVAL DATE FLIGHT NO. FROM
DEPARTURE DATE FLIGHT NO. NEXT DESTINATION
SIGNATURE ROOM NO. RATE
PAYMENT [ ] CASH [ ] AMERICAN EXPRESS [ ] DINNER CLUB [ ] MASTER CARD [ ] VISA [ ] JBC [ ] OTHERS
REMARK:
NO VISITORS ARE ALLOWED IN GUEST ROOMS THE HOTEL WILL NOT BE HELD RESPONSIBLE FOR ANY VALUABLE AND PERSONAL PROPERTY, SAFE DEPOSIT BOXES ARE AVAILABLE, FREE OF CHARGE, AT THE FRONT DESK AND A PERSONAL SAFE IN YOUR ROOM. ROOM RATES ARE SUBJECT TO 10% SERVICE CHARGE AND 7% GOVERNMENT TAX. Figure 3.2 Registration form (Source: Adapted from Chotchoei, 2000: 189)
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Task 1.3 Directions: Listen to the conversation between a receptionist and a guest, Mr. Charles Howard and fill in the missing parts.
Receptionist: Good morning, sir. Charles: Good morning. I have a reservation. The name is Howard. Receptionist: We’re (1)______you and your friend, Mr. Howard. How (2)______your flight? Charles: It was fine. Receptionist: Would you like to (3)______now? Charles: Sure. Receptionist: May I have your passport, please? Charles: Here you are. Receptionist: Your (4)______is Charles. Do you have a middle name? Charles: No. Receptionist: What is your (5)______, sir? Charles: 4301 Nouakchott Place, Washington, DC. Receptionist: How do you (6)______Nouakchott? Charles: N-O-U-A-K-C-H-O-T-T. Receptionist: Thank you. And what’s the (7)______code? Charles: 20521. Receptionist: May I have your (8)______? Charles: OK. Receptionist: Thank you. A (9)______will escort you to your room. Have a nice stay, Mr. Howard. Charles: (10)______.
Task 1.4 Directions: Listen to the conversation between a hotel receptionist and a guest, Ms. Anastasia Steele and decide if the following statements are true (T) or false (F).
Receptionist: Good afternoon, ma’am. Checking in? Anastasia: Yes. Am I too early? Receptionist: No, not at all. Do you have a reservation? Anastasia: Of course. It’s under the name of Anastasia Steele. Receptionist: Ms. Steele. Let me see. Here it is. You booked a room and you are going to stay for three nights, aren’t you? 68 Chapter 3 Checking in
rd th Anastasia: Yes, that’s right, from February 3 to 5 . Receptionist: Would you please fill out this registration card? Anastasia: Of course. Here you are. Receptionist: Thank you for your patience. Your room number is 705. Here’s your key card. The bellhop will help you with your luggage. Anastasia: Thank you. By the way, my company plans to send people down here on business in the future. I’d like to know if we could get a discount. Receptionist: Long-staying or frequent guests can get a special rate. It can range from ten percent to 30 percent, depending on terms. Anastasia: I see. Receptionist: I’ll get our manager to call you. She’ll probably want to set up a time to explain the details. Anastasia: OK. Thanks a lot. Receptionist: No problem. Enjoy your stay, Ms. Anastasia. (Source: Adapted from LiveABC, 2013A: 32)
______1. Ms. Steele is going to stay at the hotel on the 3rd to 5th of February. ______2. The hotel has reserved a room for three nights. ______3. The hotel helps the guest fill out the registration card. ______4. Ms. Steele asks for a discount for her room. ______5. Ms. Steele is going to call the hotel manager to explain the details.
Task 1.5 Directions: Listen to the conversation between a front desk clerk and a guest, Ms. Lisa Lee and fill in the missing parts.
Lisa: Wow! I’ve never stayed in a place this fancy before. Front desk clerk: (1)______to the Hula-Hula Hotel. How can I help you? Lisa: We’d like to (2)______. Our names are Lisa and Mary Lee. We have a reservation for a room. Front desk clerk: Let’s see.…Yes, we have a (3)______for you on the fifth floor, room 508, for four nights. Lisa: Awesome! Oh, and my sister’s luggage was lost at the airport. Please tell us if it’s (4)______to the hotel. Front desk clerk: Certainly. I’ll need your passport, and please sign this (5)______. Lisa: OK. Here you are. Oh, and what is the checkout time? Chapter 3 Checking in 69
Front desk clerk: 11 a.m. And if you need any assistance, please see our (6)______or call the front desk. Here are your keys. Enjoy your stay. (Source: Adapted from LiveABC, 2013B: 32)
Task 1.6 Directions: Complete the two conversations with the words in the boxes. Then listen again to check your answers. Conversation 1
a wake-up call served registration form floor Do you need a good stay Good night double
Receptionist: Good evening. Guest: Hello. My name is Schmidt. I have a reservation. Receptionist: Certainly, Mr. Schmidt. Can I ask you to fill in the (1)______? Guest: Sure. Receptionist: Thank you. Do you need (2)______tomorrow? Guest: No, thanks. Receptionist: Right. It’s a (3)______room on the fourth (4)______. Here’s the key. Guest: Thanks. Receptionist: The lifts are just behind you. (5)______any help with your luggage? Guest: No, that’s OK. Receptionist: Breakfast is (6)______in the restaurant from 7.00 until 10.00. Have (7)______. Guest: Thanks. (8)______.
Conversation 2
check booked and paid doesn’t say key breakfast your stay three nights credit card
Receptionist: May I have your name, madam? Guest: Brook. Receptionist: Yes, here it is. For (1)______. Guest: Yes, that’s right. Thank you. 70 Chapter 3 Checking in
Receptionist: Can I have your (2)______, please? Guest: Yes, here you are. Receptionist: Thank you. The room is £160 a night, including (3)______. Guest: Fine. I think my company (4)______for the room. Receptionist: Well, I’ll just confirm that. ………..No, the system (5)______that the room has been paid for. Guest: OK. Not to worry. I’ll (6)______it with head office when I get home. Receptionist: Here’s your (7)______. It’s room 401, on the fourth floor. Enjoy (8)______. Guest: Thank you. (Source: Adapted from Clarke, 2015: 54)
2. Dealing with Changes
Task 2.1 Directions: Listen to the conversation between a hotel receptionist and a guest, Mr. Harry Potter and answer the following questions.
Receptionist: Good afternoon. What can I do for you? Harry: Yes, I have a reservation for a double room for tonight. The name is Potter. Receptionist: One moment, please. ………….Yes, Mr. Potter. We have a double room overlooking the sea for you for three nights. Harry: Is it possible to change to a family room? You see, my wife and kids are here with me. Receptionist: Oh, good afternoon, Mrs. Potter. Just a moment, please. I’ll see what I can do for you. ……….Yes, we have a family room on the fifth floor, but it’s facing the garden. Is it OK for you? Harry: Do we have it for three nights. Receptionist: Yes, of course. Harry: How much is a quad room? Receptionist: It’s £200, sir. Harry: OK. We’ll take it. Receptionist: Would you please fill out this form?
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1. When is Mr. Potter going to stay in the hotel? ______2. What kind of room did he make a reservation? ______3. What is changed in checking in? ______4. Can the receptionist make a change? ______5. How much does the room cost per night? ______
Task 2.2 Directions: Listen to the conversation according to a change in the length of stay and decide if the following statements are true (T) or false (F).
Receptionist: Good afternoon. May I help you? Sara: Yes, I have a reservation from April 1st to 3rd. The name is Jones. Sara Jones. Receptionist: Let me check…….Yes, we’ve reserved a single room as you requested. Sara: Is it possible for me to have my room for five days, until the 5th. Receptionist: I’ll see what I can do. Let’s see……Yes, Ms. Jones. We’re not fully booked for the next few days. Sara: That’s great! Thank you. Receptionist: You’re welcome, Ms. Jones. Would you please fill out the guest card?
______1. Ms. Jones booked the room for three days. ______2. Ms. Jones wants to stay longer at the hotel. ______3. Ms. Jones wants to stay for five days. ______4. The hotel is fully booked on April 1st-5th. ______5. The receptionist can’t extend her stay.
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Task 2.3 Directions: Listen to conversation and complete the missing parts.
Receptionist: Good evening. Welcome to Bangkok. Mr. Chan: Hello, I’m Jacky Chan. I have (1)______for tonight. Receptionist: Just a moment, please…..Yes, we’ve booked a suite for you three nights. Mr. Chan: That’s right….but I have a bit of a problem. I have to (2)______my stay. I have important business to deal with in Hong Kong on the (3)______. th Receptionist: That’s fine, sir. So you’re checking out on the 15 ? th Mr. Chan: No, on the 14 . I’ll be here for only two nights. Receptionist: That’s OK. I’ll change your booking to (4)______. Would you like us to confirm your flight to Hong Kong? Mr. Chan: Yes, please. Receptionist: Would you like (5)______as well? Mr. Chan: I think so. Receptionist: All right. That’s taken care of. Mr. Chan: Do I have to sign anything? Receptionist: Please (6)______the registration form, sir.
3. Dealing with Walk-in Guests
Task 3.1 Directions: Listen to the conversation between a hotel receptionist and a walk-in guest and decide if the following statements are True (T) or False (F).
Receptionist: Good afternoon, ma’am. How can I help you? Guest: Hello, I need a room for this evening. Receptionist: Do you have a reservation? Guest: No, I don’t. My flight’s been delayed until tomorrow evening and I need to stay in the city overnight. Receptionist: I can offer you our walk-up rate which is $170 per night for a double room including breakfast. Guest: That’s very expensive. Is that the cheapest rate you have? Receptionist: I’m afraid so. We’re very busy this evening. Guest: OK. I’ll take it. Chapter 3 Checking in 73
Receptionist: Could you fill in the guest registration card for me, please? Guest: Can I pay by check? Receptionist: I’m afraid not. Cash or credit card only, I’m afraid. It’s hotel policy. Guest: What time do I have to check out tomorrow? Receptionist: Our usual check-out time is 11 o’clock, sir, but with this rate you can have a late check-out until 2 p.m. Guest: That’s great, thanks. (Source: Adapted from Seymour, 2011: 10-11)
______1. The guest’s flight has been cancelled. ______2. The hotel is very busy this evening. ______3. The guest has to pay for breakfast. ______4. Usual check-out time in the hotel is 11 a.m. ______The guest can stay in his room until 2 p.m.
Task 3.2 Directions: Listen to the conversation asking a walk-in guest to stand by and answer these questions.
Receptionist: Good morning, sir. What can I do for you? Guest: Yes, I’d like a room for two nights. Receptionist: Do you have a reservation? Guest: No, I don’t. Receptionist: I’m sorry, sir. We’re fully booked since we are expecting a large convention group this afternoon. Guest: Is that so? That’s why all the hotels around here are full. Receptionist: I’m sorry, but if you’re willing to stand by until 6 p.m., we might be able to accommodate you if there are any cancellations. Guest: Hmmm…….I guess I don’t have any choice. Can I leave my bags here while I go out? Receptionist: Yes, sir. You can leave them at the Concierge. May I have your name? Guest: It’s Thompson. Robert Thompson. (Source: Adapted from Chotchoei, 2000: 208)
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1. Does the guest have a reservation? ______2. Why doesn’t the hotel receptionist provide a room for the guest? ______3. What does the receptionist suggest the guest? ______4. Where does the guest leave his luggage while going out? ______5. Is the guest going to get a room at the hotel? ______
Task 3.3 Directions: Listen to the conversation a receptionist referring a walk-in guest to another hotel and complete the missing parts.
Guest: I’d like a room for (1)______, please. Receptionist: (2)______a reservation? Guest: Sorry, I don’t. Receptionist: (3)______, madam. We have (4)______available but would you like to (5)______until 6.00 p.m.? Guest: No, I don’t want to (6)______. Receptionist: I’m sorry, sir. We really don’t have a room now. But I’d like to (7)______another hotel nearby. I’ll be happy to call them and check if they have (8)______available for you. Guest: That sounds good. Thank you. (Source: Adapted from Chotchoei, 2000: 213)
Task 3.4 Directions: Suppose you are at reception. Finish the following dialogue using the cues provided.
Guest: I’m looking for a room for tonight, please. You: (1)______(Ask if the guest has a reservation.) Guest: Oh, no. I don’t. You: (2)______(Say you’re sorry. Tell the guest you have no rooms available and suggest Chapter 3 Checking in 75
him to stand by until 6.00 p.m.) Guest: No, I don’t think I want to wait. You see, I have a flight early in the morning and I want to get a rest. You: (3)______(Say you’re sorry. Tell you really don’t have a room now and recommend another hotel nearby. You’ll be happy to call them for him.) Guest: Thank you. That’d be nice.
Focus on Language
1. Telling floors In British English, the first floor of a building at the street level is called the ground floor. Go up the floor it is called the first floor and the floor below is called the basement. In American English, the floor at the street level is called the first floor. The floor above it is called the second floor and the floor below the street level is called the basement, the same as in British English. British English American English the 10th floor = the 11th floor the 9th floor = the 10th floor the 8th floor = the 9th floor the 7th floor = the 8th floor the 6th floor = the 7th floor the 5th floor = the 6th floor the 4th floor = the 5th floor the 3rd floor = the 4th floor the 2nd floor = the 3rd floor the 1st floor = the 2nd floor the ground floor = the 1st floor the basement = the basement
2. Calling guests Before a receptionist knows the guest’s name, she calls the male guest sir. It is polite to call a female guest madam in British English, and in American English ma’am is used. When the receptionist has already known the guest’s name, she personalizes using the guest’s last name with a polite title, for example, for a male 76 Chapter 3 Checking in
guest, Mr. Smith. For a female guest, she calls, for example, Ms. Smith. Ms. can be used for married or unmarried women.
3. Telling times When we say the time, we either say 6 o’clock in the morning/evening or 6 a.m. (morning)/ 6 p.m. (evening). We don’t say 6 o’clock p.m. If we are not talking about full hours, for example, 11.30, we don’t use the words o’clock. We don’t say 11.30 o’clock. We say eleven thirty or half past eleven. The time is: You say: 8.15 eight fifteen or quarter past eight or quarter after eight (US) 9.00 nine o’clock (in the morning) or nine a.m. 21.00 (UK) nine o’clock (in the evening) or nine p.m. 10.30 ten thirty or half past ten 15.20 fifteen twenty (UK) or three twenty in the afternoon or twenty past three 16.40 sixteen forty or forty past four (in the afternoon) or twenty to five 17.21 seventeen twenty-one or twenty-one minutes past five 18.45 eighteen forty-five or quarter to seven.
In American English you don’t use the 24-hour clock. For example, 23.00 is 11 p.m. and 11.00 is 5 a.m. In British English we use the 24-hour clock particularly when we talk about train and flight times. The 24-hour clock is rarely used in American English.
4. Telling hotel room numbers The room number is: You say: Room 105 Room one oh five or Room one zero five Room 480 Room four eight oh or Room four eight zero Room 1017 Room one oh one seven or Room ten seventeen or Room ten one seven Note: The number 0 can be said oh or zero. Zero is used more often in American English.
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5. Question tags Question tags are the short questions that we put on the end of sentences, particularly in spoken English. 5.1 Positive/negative If the main part of the sentence is positive, the question tag is negative. You are going to stay for three nights, aren’t you? You stayed in the hotel last night, didn’t you?
If the main part of the sentence is negative, the question tag is positive. You aren’t going to stay for two nights, are you? You haven’t met Mr. Smith, have you? 5.2 With auxiliary verbs The question tag uses the same verb as the main part of the sentence. If this is auxiliary verb (‘have’, ‘be’), then the question tag is made with the auxiliary verb. They’ve stayed at the hotel for a few days, haven’t they? The guests weren’t at the swimming pool, were they? The lift isn’t working, is it? 5.3 Without auxiliary verbs If the main part of the sentence doesn’t have an auxiliary verb, the question tag uses an appropriate form of ‘do’. You made a reservation, didn’t you? You don’t want a double room, do you? Mrs. Jones stays for three nights, doesn’t she? 5.4 With modal verbs If there is a modal verb in the main part of the sentence, the question tag uses the same modal verb. You couldn’t give me a room, could you? You won’t go to the beach, will you? 5.5 With ‘I am’ The question tag for I am is aren’t I? I’m late, aren’t I? Note: If the question tag is a real question (you want to know the answer.), we use rising intonation. If we already know the answer (simply asking for agreement), falling intonation is used.
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Useful Expressions
1. Greeting Good morning/Good afternoon/Good evening. Welcome to the Royal Grand Hotel. How was your flight? 2. Asking questions about reservations Do you have a reservation? Do you have a booking? Did you make your reservation online or by phone? 3. Responding to guests One moment, please. Yes, here it is. One single room for two nights. Yes, Ms. Parker. We are expecting you. One double room from…… Ms. Steele. Let me see. Here it is. You booked a room and you are going to stay for three nights, aren’t you? Yes, we have a……...…room for you on the……….. floor, room…….…, for…………. Yes, Mr. Potter. We have a double room overlooking the sea for you for three nights. Let me check…….Yes, we’ve reserved a single room as you requested. 4. Asking about names Do you have a middle name? Do you have any other name, madam? 5. Asking about addresses What is your address? What is the zip code? Is your address the same as in your passport, sir? 6. Asking about flight number and destination What is your flight number, sir? Do you want us to confirm your flight for you, madam? 7. Asking about method of payment How would you like to pay, cash or credit card, ma’am? How are you paying, cash or credit card, sir? How are you going to pay, sir? 8. Registering the guest Would you like to register now? Will you please register? Chapter 3 Checking in 79
Could you fill out the registration form, please? Can I ask you to fill in the guest card, please? Please fill out the registration form. May I have your passport, please? Have you got any identification with you? Have you got your ID card? Could you sign here, please? Please sign here. Could I have your credit card, please? 9. Requesting Could I have a room on the lower floor, please? Could I change the room to a family room? Could I have a wake-up call at 7.00 tomorrow, please? I’d like The Nations every morning, please. 10. Offering Do you need a wake-up call tomorrow? Would you like a wake-up call? Would you like a newspaper? Would you like us to confirm your flight to Hong Kong? Would you like a limo as well? And if you need any assistance, please see our concierge or call the front desk. Do you need any help with your luggage? 11. Giving the guest his key, key card, and room number Here’s the key. Here’s your key card. Your room number is 705. You’re in Room 205. The bellhop will help you with your luggage. Our guest relations officer will escort you to your room. 12. Dealing with changes One moment, please. Let me check. I’ll see what I can do for you. Yes, we have a family room on the fifth floor, but it’s facing the garden. Is it OK for you?
We’re not fully booked for the nextth few days. th I’ll change your booking to the 12 until the 14 .
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13. Refusing walk-in guests I can offer you our walk-up rate which is $170 per night for a double room including breakfast. I’m sorry, sir. We’re fully booked since we are expecting a large convention group this afternoon. I’m sorry, sir. We’re fully booked today. I’m sorry, sir. We’re very busy this evening. I’m sorry, sir. We have no vacancies at the moment. I’m sorry, sir. All rooms are taken. I’m sorry, ma’am. There are no more room available. I’m sorry, sir. We really don’t have a room now. I’m afraid so. I’m afraid not. 14. Recommending a hotel I’d like to recommend another hotel nearby. I would be glad to call them for you. I’ll be happy to contact them for you. I’ll be happy to call them and check if they have any rooms available for you. 15. Leave-taking Enjoy your stay, Mr. Gere. Have a good stay. Have a nice stay, Mr. Howard.
Role Play
Work with a partner. Try different roles in situations related to checking into a hotel. Create a conversation between a guest and a receptionist from expressions you have learnt from this chapter adding any necessary information. ______Chapter 3 Checking in 81
______82 Chapter 3 Checking in
Summary This chapter concentrates on how to deal with hotel guests in checking into a hotel concerning registering new guests, dealing with changes, and dealing with walk- in guests. Model dialogues are presented through reading and listening tasks. In addition, focus on language mentions topics to help learners to be aware of differences between British English and American English when giving information to international guests: telling floors, calling guests’ names, telling times and hotel room numbers. In terms of grammar point, question tags are also discussed to invite learners to analyze their knowledge of structures and develop an awareness of language patterns. Writing and speaking tasks are also assigned to practice communicative skills. Besides, useful expressions are presented to be used as guidelines for learners to apply the language use in different contexts related to checking in. After completing this chapter, the learners now can check in guests, ask for information from the guests and give them information about hotel. The learners are able to deal with the guests’ requests for changes. Finally, they can check in guests who have no reservation, ask them to fill in a registration form, and say ‘no’ in a polite manner.
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References
Chotchoei, S. (2000). Checking in. In English for Hotel Personnel. 4th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Clarke, S. (2015). in company 3.0: Elementary Student’s Book Pack Premium. 2nd ed. London: Macmillan Education. Continenza, D. (2016). Ten Hotel Booking Mistakes You’re Probably Making. Retrieved November 2, 2016, from http://www.smartertravel.com/2014/08/10/ 10-hotel-booking-mistakes-youre-probably-making/ LiveABC. (2013A). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) ______. (2013B). Tourism English: A Hands-On Course for Tourism Professionals (Sahawattanapong, P, Trans.). Tourism English. Bangkok: Nanmeebooks. (2008) Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher.
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Course Syllabus Chapter 4 Hotel Facilities and Services
Contents Introduction General Facilities in the hotel Room Facilities Business Center Event Planning Summary References
Behavioral Objectives Students should be able to: 1. answer questions about the conversations correctly, 2. explain hotel facilities and services, 3. identify office equipment used in a business center and event planning, 4. reply and refuse in a polite manner, 5. express good wishes to guests, 6. write a dialogue and role play according to the given situation.
Instructional Activities 1. The teacher leads students into the lesson by discussing with the students to see if they know about hotel facilities and services. 2. The students are asked to read hotel websites. Then answer the questions and fill in the missing parts for general understanding. 3. The students are asked to listen to the conversations relating to hotel facilities and services. Then answer the questions and fill in the missing parts for general understanding. 4. The students are asked to match facilities with the correct definitions, as well as dialogues with appropriate hotel facilities and services.
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5. The students are asked to complete the conversations with given words about hotel facilities and services. 6. The students are asked to practice asking about hotel facilities and services from the given information. 7. The students are asked to match pictures of room facilities with the correct descriptions. 8. The students are asked to listen to conversations about room facilities. Then answer the questions and fill in the missing parts for general understanding. 9. The students are asked to discuss about business center and event planning. 10. The students are asked to match office equipment with the correct descriptions. 11. The students are asked to listen to conversations relating to business center and event planning. Then answer the questions and fill in the missing parts for general understanding. 12. The students are asked to write a dialogue as working at a business center using the given cues. 13. The students are asked to practice taking and making an event planning reservation using the information provided. 14. The students are asked to write a wedding invitation. 15. The teacher and the students discuss grammar points: ‘There is/There are/Is there….?/Are there…?’ and ‘causatives’ , as well as useful expressions. 16. The students are divided into groups of two to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises
Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. 3. Assessing students’ role-play performance.
Chapter 4 Hotel Facilities and Services
Introduction Normally, most hotels offer neccessary facilities and services for guests to make their stays most enjoyable. Threfore, all hotel staff must be very well informed about what kinds of facilities and services their hotels can offer in order to be able to answer all the guests’ enquiries about hotel facilities and services. Consequently, this chapter aims to introduce most common facilities and services generally provided by hotels: general facilities in the hotel, room facilities, business center, and event planning.
Figure 4.1 Hotel facilities and services (Source: Hotel Matina, 2016: 1)
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1. General Facilities in the Hotel
Task 1.1 Directions: Read the following website and discuss these questions.
Figure 4.2 Hotel website (Source: Hotel facilities and services in Matina Hotel, 2016: 1)
1. What is the name of the hotel? ______2. Where is the hotel? ______3. What facilities and services can you find in the hotel? ______
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Task 1.2 Directions: Look at the information from an online booking service and complete the each statement with the name of a hotel (or hotels). Then compare choices and reasons with a partner.
Figure 4.3 Hotel advertising (Source: Saslow & Ascher, 2015: 34)
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1. Stella Korman, 35, doesn’t like the beds in most hotels. However, if she stays at ______, her room will definitely have a great bed. 2. Mark and Nancy Birdsall (22 and 21) are always online. If they stay at the ______, the Wi-Fi service id not only free, but it’s really fast. 3. Lucy Lee, 36, will pay more for a hotel that is very comfortable and offers a lot of services. If she stays at ______, she’ll be very happy. 4. Brenda Rey prefers hotels that are different and interesting. If she stays at ______, she’ll find them different from other hotels. 5. James Kay always travels with his dog, Louie. If he stays at ______, Louie will have to stay home.
Task 1.3 Directions: Listen to the conversation between a front desk clerk and a guest, and complete the missing parts.
Clerk: Good afternoon. What can I do for you? Guest: We just arrived at the hotel. Can you tell us what (1)______you have? Clerk: The Sunshine Restaurant is open now. There’s also (2)______buffet each morning. Guest: Great! Can we get (3)______at seven tomorrow? Clerk: No problem. What’s your room number? Guest: We’re in room 709. Clerk: All right. Don’t forget to try our (4)______on the third floor. There is also (5)______on the fifth floor, with computers, copiers, and fax machines. Guest: How about a nice place to relax here? Clerk: The beach is just down the street. And out in back, we have (6)______, (7)______, and (8)______. Guest: Great. Now we have an excuse to shop—to buy swimming suits. (Source: Adapted from LiveABC, 2013(B): 38)
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Task 1.4 Directions: Match each word in column A with the definition in column B. A B ______1. complimentary A. a meal people serve to themselves ______2. lounge B. a large bath ______3. sauna C. given for free ______4. buffet D. a public room to relax ______5. Jacuzzi E. a heated room
Task 1.5 Directions: Match these dialogues with the hotel facilities in the box.
Gym Restaurant Business center Spa Swimming pool Gift shop
Dialogue 1: ______Guest: I really like this bracelet. How much is it? Clerk: It’s 25 percent off right now.
Dialogue 2: ______Guest: Can I order beverages in the pool area? Clerk: Yes, of course. I’ll bring you the menu.
Dialogue 3: ______Guest: My shoulders hurt. Do you have a masseuse? Clerk: Yes, we do. There’s also a sauna.
Dialogue 4: ______Guest: What would you like to have for breakfast? Clerk: I’ll have the continental breakfast.
Dialogue 5: ______Guest: Excuse me. Can we book a conference room? Clerk: Certainly. We have different room sizes. Here is the collection of photos.
Dialogue 6: ______Guest: I want to ride on a stationary bike. Clerk: We’ve got several down the hall. Enjoy your workout.
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Task 1.6 Directions: Complete the conversation, between a front desk clerk and a caller, with the words in the boxes. Then listen again to check your answers.
limousine include range single lanes buffet shuttle bus facilities special offers health center
Clerk: Hello. Best Western Hotel, Hong Kong. May I help you? Caller: Yes, I’d like some information about your hotel? Clerk: What would you like to know? Caller: First, how much are your (1)______rooms? Clerk: The rates vary depending on the season and type of single. We have single rooms with queen-sized beds and king- sized beds. They can (2)______from HK$1,000 to HK$2,500. Caller: I see. Does the price (3)______breakfast? Clerk: Usually. There are some (4)______that don’t though. Caller: Could you tell me about your (5)______? Clerk: We have a 25-meter pool, with eight (6)______. We also have a (7)______and spa. Caller: That’s great. And what kinds of restaurants do you have? Clerk: We have Chinese restaurant, a Japanese restaurant, and a (8)______with both Eastern and Western food. Caller: When are they open? Clerk: The Chinese and Japanese restaurants are open for lunch and dinner. The buffet serves three meals a day. Caller: One more thing. Is there a (9)______to the airport? Clerk: Yes. It runs every half an hour from 6.30 a.m. to 11 p.m. And we also have (10)______service, if you like. Caller: OK. Thank you. Clerk: You’re welcome. If you need more information, please visit our website at www.bestwesternhotel.com. It’s very comprehensive. Caller: I’ve got it. Goodbye. Clerk: Goodbye. (Source: Adapted from LiveABC, 2013(A): 12)
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Task 1.7 Directions: Read the conversation between a between a hotel staff and a caller, and fill in the missing parts with the words in the boxes. Then listen again to check your answers.
shuttle bus equipped professional massage domestic excessive squash court amenities indoor dropped off
Hotel Staff: The Victoria Hotel, can I help you? Caller: Yes, I’m thinking of bringing a group to your hotel. I’d like to know that what (1)______about health and fitness are provided in your hotel. Hotel Staff: There’s a fully (2)______fitness club here with an (3)______swimming pool and a (4)______. You’ll find high performance exercise equipment as well as a wonderful sauna. Caller: Is there a spa? Hotel Staff: Yes, there is. We offer relaxing (5)______and a variety Of facial treatments with our highly-trained, experienced and (6)______staff. Caller: I’m wondering if there is any available (7)______to the airport….or should I take a taxi instead? Hotel Staff: Our hotel provided free airport transfer service, so you don’t have to worry about not being picked up or (8)______for a flight. Caller: That sounds interesting. I’ll think about it and call you later. Hotel Staff: Do you need further information? Caller: Ah, yes. Are pets allowed in your hotel? Hotel Staff: Yes, we are delighted to welcome pets to our hotel, but only (9)______pets, like cats and dogs, are allowed to stay. Caller: I’d like to know if your hotel charges extra for pets? Hotel Staff: No, there is no fee for pets. However, guests are responsible for any (10)______damage or cleaning that is required. Caller: That’s great. Thank you for all information. Hotel Staff: You’re welcome. Thank you for calling the Victoria Hotel. (Source: Adapted from Wiriya, 2017: 94-97)
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Task 1.8 Directions: Listen to the conversation between a receptionist and a guest asking about the hotel safe. Then complete the missing parts.
Receptionist: Front Desk. What can I do for you today, Mr. Stamps? Guest: Well, my wife is traveling with a lot of (1)______. And to tell you the truth, we don’t feel (2)______leaving it in the room because there isn’t an (3)______. Receptionist: I can understand that. Would you like to use the hotel safe? Guest: That would probably be a good idea. Receptionist: Then could you please bring your (4)______to the Front Desk? Guest: The Front Desk? Doesn’t your hotel have a safe we could use by request? Receptionist: I’m sorry, but we don’t sir. However, let me (5)______you that there’s nothing to worry about. Our safe is not only fireproof, but also guarded 24 hours a day. Guest: OK, that sounds fine. Do I have to prepare anything? Receptionist: No, you don’t. But we’ll need you to fill out some forms, including an (6)______list of your valuables. Guest: All right. That seems pretty easy. I’ll be right down. Receptionist: I’ll see you in a few you in a few minutes. I hope this can help to put your mind at ease, Mr. Stamps. Guest: Oh, it helps a lot. Thank you. (Source: Adapted from LiveABC, 2013(A): 34)
Task 1.9 Directions: Read the conversation between a front desk clerk and a guest asking about the fitness center. Then answer the following questions.
Guest: Excuse me. How can I get to the fitness center? Clerk: It’s in the basement. You can take either the elevator or the stairs. Guest: I don’t think I’ll take the elevator. That seems a bit lazy. Where are the stairs? Clerk: Go down the hall all the way to the end. They’re on the right. Guest: OK. Where in the basement is the fitness center? Clerk: Go past the sauna and turn right. The signs will direct you there. You can’t miss it. Guest: When does it close? Chapter 4 Hotel Facilities and Services 95
Clerk: It closes at 10 o’clock sharp. Don’t worry. You still have plenty of time. Guest: Is there anything I should know about using the fitness center? Clerk: Yes, please take a towel and wear the appropriate exercise clothes. Guest: Is that it? Clerk: The treadmill is out of order right now. Hopefully, it’ll be fixed by tomorrow. Guest: That’s OK. I want to lift weights. Clerk: Well, we’ve got lots of those. Please don’t forget to put them back when you’re finished. Guest: I won’t. Clerk: Alright then, enjoy your workout. (Source: LiveABC, 2013(A): 62)
1. Where is the fitness center? ______2. Does the guest prefer using the elevator? ______3. What does the front desk clerk suggest the guest when using the fitness center? ______4. Does the guest run on the treadmill? ______5. What does the guest want to work out at the fitness center? ______
Task 1.10 Directions: Work in pairs. Read the information below. Then practice asking about hotel facilities.
Miracle Hotel Facilities: Swimming pool, restaurants, buffet, business center, gym, tennis courts, spa, cafes, lounges, etc. Airport Shuttle Service: Every hour from 6.00 a.m. to 10.30 p.m. Double room: US$150 per night (includes a daily breakfast and a morning newspaper) Figure 4.4 Hotel information (Author’s writing) 96 Chapter 4 Hotel Facilities and Services
Student A: You are the front desk clerk at the Miracle hotel. Answer the caller’s questions about the hotel.
Student B: You are interested in staying at this hotel. Find out about the facilities.
______
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2. Room Facilities
Task 2.1 Directions: Match these pictures with the correct descriptions. 1. ______2. ______3. ______4. ______5. ______
Figure 4.5 Figure 4.6 Figure 4.7 Figure 4.8 Figure 4.9 6. ______7. ______8. ______9. ______10. ______
Figure 4.10 Figure 4.11 Figure 4.12 Figure 4.13 Figure 4.14 11. ______12. ______13. ______14. ______15. ______
Figure 4.15 Figure 4.16 Figure 4.17 Figure 4.18 Figure 4.19
A. wardrobe I. minibar B. wide-screen satellite TV J. electronic pump pot C. bath amenities K. bathtub D. bedside control L. nightstand E. direct dial telephone M. hair dryer F. safe N. shower G. air-conditioning O. kitchenette H. Internet access
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Figure 4.5 Electronic pump pot Figure 4.6 wide-screen satellite TV Figure 4.7 hair dryer Figure 4.8 Safe Figure 4.10 Wardrobe Figure 4.11 Shower Figure 4.12 Bathtub Figure 4.13 Nightstand Figure 4.14 Kitchenette Figure 4.15 Bath amenities (Source: Amari Ocean Pattaya Photo Gallery, 2016: 1) Figure 4.9 Minibar Figure 4.17 Direct dial telephone (Source: Park Hyatt Seoul Trip Report Index, 2016: 1) Figure 4.16 Air-conditioning (Source: Orea Hotel Pyramida Photo, 2016: 1) Figure 4.18 Bedside control (Source: JW Marriott Photo, 2016: 1) Figure 4.19 Internet access (Source: Treasury on Collins Hotel, 2016: 1)
Task 2.2 Directions: Listen to the conversation between a bellboy and a guest, Mr. Cooper after checking into the hotel. Then answer the following questions.
Bellboy: Good afternoon, Mr. Cooper. Welcome to the Meridian Hotel. Is this your baggage? Guest: Yes, my stuff. Bellboy: Certainly, please follow me. I’ll take you to your room. Guest: Thank you. Bellboy: My name is David. It’s my pleasure to serve you. If you have any questions, please feel free to ask. (The elevator stops.) After you, Mr. Cooper. Guest: Thank you. Bellboy: (In the hall way) This way, please. Here’s your room 1416. (David opens the door.) Where should I put your baggage, Mr. Cooper? Guest: Right on the bed. Bellboy: Certainly, Mr. Cooper. May I introduce the guest room facilities now? Chapter 4 Hotel Facilities and Services 99
Guest: Go ahead. Bellboy: The minibar is right over there, beside the TV. The remote control is on the TV. The bedside console enables you to control the radio and the lights. There is an electric razor outlet in the bathroom, if you need it. Guest: (Look at the closet) Is there any way I can get some more hangers? Bellboy: Of course. Just dial 01 for Housekeeping. Guest: Dial 01? OK, I’ve got it. Bellboy: And there is a hotel brochure on the dresser. It includes a complete list of services and phone numbers. Guest: Thank you for the information. I appreciate it. Bellboy: You’re welcome, Mr. Cooper. (Source: LiveABC, 2013A: 42)
1. Who escort Mr. Cooper to his room? ______2. Where does David put the guest’s baggage? ______3. What kinds of room facilities are there in the room? ______4. What does Mr. Cooper want? ______5. How can Mr. Cooper ask for other services? ______
Task 2.3 Directions: Listen to the conversation between a guest and a bellboy introducing in-room facilities. Then complete the missing parts.
Guest: Could you briefly run over the facilities in the room? Bellboy: Certainly, Ms. Gray. This room is equipped with (1)______access, an all-weather temperature (2)______, a 35-inch wide-screen TV, and a voice message system. Guest: Do you have (3)______? I have to make a lot of calls, so I don’t want to bother the operator all the time. Bellboy: Of course. There is an (4)______direct dial telephone in your room. We’ll also give you a private phone number. 100 Chapter 4 Hotel Facilities and Services
Guest: Great. (Looking) By the way, what’s that on the ceiling? Bellboy: It’s a (5)______. We have one in every nonsmoking room. Guest: A cigarette-detecting device? How does it work? Bellboy: It will (6)______water automatically when it detects smoke and heat. Guest: Alright, I see. There must be something special about this bed. It looks luxurious. Bellboy: It is indeed. We give our guests only the best quality (7)______and (8)______. We also use 400-thread-count sheets. Guest: The bedding sounds confortable. I can’t wait to go to sleep. Bellboy: I hope you enjoy your stay at our hotel, Ms. Gray. Guest: I’m sure I will. (Source: Adapted from LiveABC, 2013A: 44)
Task 2.4 Directions: Read the conversation between a between a bellboy and a guest, Mr, Williams, and fill in the missing parts with the words in the boxes. Then listen again to check your answers.
separate state-of-the-art audiovisual projector videoconference sofa sleeper enclosed wet bar
Guest: Could you tell me more about the facilities in this room? Bellboy: Certainly, Mr. Williams. The executive suite comes with (1)______business equipment, including a fax machine and a color laser printer. Guest: Am I able to (2)______through this room? Bellboy: Of course. A screen, (3)______, whiteboard, and other (4)______equipment can be provided if you need them. We also have conference rooms. I can book one for you. Guest: That sounds great. Look at this view. I can see the sea from here. Bellboy: Yes, the view from the room is particular good. Guest: Oh, is there a full bathroom? Bellboy: I was just going to mention that. The bathroom has both a (5)______bathtub and an (6)______shower area. Guest: Is that a (7)______over there? Bellboy: Yes, it is. It’s fully stocked too. ( Mr. Williams sits down.) Chapter 4 Hotel Facilities and Services 101
You’re sitting on a (8)______, Mr. Williams. It pulls out. Guest: Everything is perfect! Thank you. Bellboy: My pleasure. Let me know if you need anything. (Source: Adapted from LiveABC, 2013A: 46)
Task 2.5 Directions: Listen to the conversation between a bellboy and a guest, Mr. Kelly, introducing facilities in the room. Then answer the following questions.
Bellboy: Here we are—Room 709. Should I put your baggage on the bed, Mr. Kelly? Guest: No, just put it by the bed. Bellboy: Certainly. Guest: Can you introduce some of the facilities in the room? Bellboy: My pleasure. The room is equipped with satellite TV, a refrigerator, a direct dial line, and air-conditioning. It also had broadband Internet access. Guest: Is there an in-room safe? Bellboy: Yes, every room comes with one. The minibar is right over there, beside the TV. And the disposable slippers are kept in the closet. Guest: Is that a cigarette-detecting device on the ceiling? Bellboy: Yes, it is. We have one in every room on our nonsmoking floors. Guest: I see. Oh, the bedding looks every comfortable and luxurious. Bellboy: Our mattress pads, pillows, comforters, and sheets are all of the highest quality. Guest: It looks like I’m checking into the right place. Bellboy: You certainly are. I hope you have a wonderful stay at our hotel. (Source: Adapted from LiveABC, 2013A: 153)
1. Where does the bellboy put Mr. Kelly’s baggage? A. On the bed C. In the closet B. By the bed D. Next to the closet 2. What does the room NOT include? A. Internet access C. Satellite TV B. Air-conditioning D. A microwave 3. Where should Mr. Kelly put his money and valuables? A. At the Front Desk C. In the safe B. In the closet D. Next to the console 102 Chapter 4 Hotel Facilities and Services
4. What should Mr. Kelly do if he wants to make phone calls? A. Ask an operator to help him C. Use the direct dial telephone B. Dial 0 first for outside calls D. Use the computer in his room 5. What will happen if Mr. Kelly smokes in his room? A. The room temperature will soon go up. B. He will be moved to a smoking room. C. The air-conditioning will be turned off. D. The cigarette-detecting device will go off.
3. Business Center
Task 3.1 Directions: Discuss these questions. 1. Name five kinds of equipment you can find in a hotel business center. ______2. Why might a guest need the services of a hotel business center? ______3. What does a hotel business center attendant usually do? ______
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Task 3.2 Directions: Match the office equipment with the correct descriptions. A. USB ports F. laptop B. photocopier G. digital projector C. speakers H. scanner D. paper shredder I. laser printer E. fax machine J. headset with microphone
1. ______2. ______3. ______
Figure 4.20 Figure 4.21 Figure 4.22 4. ______5. ______6. ______
Figure 4.23 Figure 4.24 Figure 4.25
7. ______8. ______9. ______
Figure 4.26 Figure 4.27 Figure 4.28
10. ______
Figure 4.29 Figure 4.20 Laptop (Source: Laptop, 2016: 1)
Figure 4.21 Laser printer (Source: Laser printer, 2016: 1) 104 Chapter 4 Hotel Facilities and Services
Figure 4.22 Fax machine (Source: Fax machine, 2016: 1)
Figure 4.23 Photocopier (Source: Photocopier, 2016: 1)
Figure 4.24 Digital projector (Source: Digital projector, 2016: 1)
Figure 4.25 Paper shredder (Source: Paper shredder, 2016: 1)
Figure 4.26 Scanner (Source: Scanner, 2016: 3)
Figure 4.27 USB ports (Source: USB ports, 2016: 1)
Figure 4.28 Speakers (Source: Speakers, 2016: 1)
Figure 4.29 Headset with microphone (Source: Headset with microphone, 2016: 1)
Task 3.3 Directions: Listen to the three conversations talking about IT requirements. Then answer the following questions.
Conversation 1 Guest: Hello. My flight’s been delayed until this evening. Is there somewhere I could work for a couple of hours? Staff: Yes, of course, sir. Our business center has free Wi-Fi for guests and is very quiet. Guest: That’s great. And where is the business center? Staff: Take the lift up to the second floor and you’ll see the entrance in front of you. Guest: OK. Thank you.
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Conversation 2 Guest: Hi, I need to use the Internet but my laptop isn’t working. Staff: Are you staying here, sir? Guest: Yes. Staff: Then you can use the Internet center facilities free of charge. Guest: Great. Will I need a password for the computer? Staff: Yes, you will and it’s printed on this card. Enter your username KingParkAvenue and this is the password. Guest: Thank you.
Conversation 3 Guest: Can I borrow an adaptor, please? The plug on my lead doesn’t fit in the socket. Staff: Certainly, sir. I can lend you a travel adaptor. That should fit. Guest: Is there a printer here, too? I need to print something out. Staff: Of course, sir. Printouts cost 10 baht per page. Guest: Is it a color printer? Staff: Yes, it is. Guest: Good. (Source: Adapted from Seymour, 2011: 86-87)
1. On which floor is the business center? ______2. Does the guest have to pay to use the business center? ______3. Why does the guest need an adapter? ______4. How much does it cost to print one page? ______5. Can the guest print in color? ______
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Task 3.4 Directions: Read the conversation between a between a guest and a business center staff, and fill in the missing parts with the words in the boxes. Then listen again to check your answers. (B= business center attendant)
spreadsheet nearby send located print it out crashed open rooftop functions repaired
Guest: I need to use your business center. What are the hours? Staff: We’re (1)______from 7.00 a.m. to 10.00 p.m., Monday through Friday, and 8.00 a.m. to 5.00 p.m. on weekends. Guest: Oh, you’ve got long hours. Where are you (2)______? Staff: The business center is up on the 15th floor, near the entrance to the (3)______garden. Guest: OK, I’ve got it. (A few minutes later, the guest enters.) Staff: Good afternoon, sir. May I help you with something? Guest: Yes, I need to use a computer. Staff: Certainly. Guest: Oh, I’d like to (4)______a fax too. Staff: What would you like to do first? Guest: Let me use the computer first. I’ll need to type something up, (5)______, and then fax it. Staff: All right. Please follow me. I’ll get you set up on a computer. Guest: Thank you. Do your computers have (6)______and presentation software? Staff: Yes. They have both (7)______. Guest: Wonderful. And do you have any laptops to rent out? Mine just (8)______. Staff: Yes, we do. Would you like us to help you get your laptop (9)______? Guest: Could you? That would be wonderful great. Staff: Sure. I can get someone to take it to a computer shop (10)______and have them take a look at it. But first, let’s get you a computer to use. Guest: OK. (Source: Adapted from LiveABC, 2013A: 102) Chapter 4 Hotel Facilities and Services 107
Task 3.5 Directions: Complete these sentences with words in the box.
for on out of up per
1. Take the lift ______to the 15th floor. 2. I need to print something ______. 3. The business center is ______the fifth floor. 4. You can use the business center facilities free ______charge. 5. Our business center has free Internet access ______guests. 6. Color printouts cost 10 baht ______page.
Task 3.6 Directions: Suppose you are showing guests how to use a photocopier. Fill in the blanks with the words in the box and put the sentences in order.
press on put close select
1. Then, ______the cover. 2. Finally, ______this button. 3. First, ______the paper______the glass. 4. After that, ______the number of copies you need.
Task 3.7 Directions: Suppose you are working at the business center. Complete the following dialogue using the cues provided. You: (1)______(Say hello to the guest politely.) Guest: Good morning. Is this the business center? I need to check my emails. You: (2)______(Answer politely that it is and ask if the guest is staying at the hotel.) Guest: Yes, I’m in Room 1077. You: (3)______(Explain that the business center is free of charge.) Guest: Where can I plug in my laptop? You: (4)______(Answer and direct the guest to a work station.) Guest: Oh! My lead doesn’t fit in this socket. 108 Chapter 4 Hotel Facilities and Services
You: (5)______(Politely offer to lend guest an adaptor.) Guest: That would be great. Thanks a lot. You: (6)______(Reply to the guest’s thanks.) Guest: Can I use the printer here too? You: (7)______(Tell the guest yes but there is a charge.) Guest: How much does it cost? You: (8)______(Tell the guest 10 baht per sheet.) Guest: Can I charge it to my room? You: (9)______(Tell the guest yes he can.) Guest: OK. Thank you. You: (10)______(Reply politely and tell the guest to let you know if he needs anything.)
4. Event Planning
Task 4.1 Directions: Discuss these questions. 1. Generally speaking, what types of events are held in a hotel? ______2. Have you ever used a hotel business center’s facilities? ______3. When is the last time you attended a wedding banquet held in a hotel? ______
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Task 4.2 Directions: Read the conversation between a hotel’s event planner and a caller, and fill in the missing parts with the words in the boxes. Then listen again to check your answers.
basic package host a seminar overnight accommodation capacity additional catered lunch
Event planner: Hello. Event Planning Department. How may I help you? Caller: Hello. I work at JSL International, and we would like to (1)______for about 120 people at your hotel. Event planner: It would be our honor, madam. May I have your name, please? Caller: It’s Walker. Emily Walker. Event planner: Yes, Ms. Walker. My name is Frank. Is this going to be a one-day seminar or will it include (2)______? Caller: Actually, it’ll be for one day. Event planner: And what date would you like to book? Caller: February 13th. We’d like to go from 9.00 a.m. to 5.00 p.m. with a (3)______at noon. Event planner: Let me see…….Yes, February 13th is available. I’ll pencil you in, Ms. Walker. Caller: Great. Event planner: Our (4)______for a 120-person seminar is $2,000. And a catered lunch will cost an (5)______$1,000 to $1,500. Caller: A few extra people might show up at the last minute. Event planner: That’s not a problem. Our conference room has a (6)______of 150. But it’ll affect the fee, Ms. Walker. Caller: OK. Right now, though, I just want to check the date with you and make a reservation. Can I get back to you tomorrow to discuss the details? Event planner: Certainly. I’ll be in the office until 6.00 p.m., Ms. Walker. Caller: Thank you. Goodbye. (Source: Adapted from LiveABC, 2013A: 104)
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Task 4.3 Directions: Work in pairs. Read the following information and then practice taking and making a reservation. Add necessary information as you wish.
Name of Guest Mr. Johnson/International Trade Ltd. or Ms. Kidman/IT Smart Ltd. Room Type Auditorium Event Product launch Time Next Monday, 3.00 p.m.-5.00 p.m. Number of Guests Approximately 100 Equipment Laptop, PowerPoint, screen, projector, microphone Services Valet parking, catering, videotaping Figure 4.30 Event planning reservation (Source: Adapted from LiveABC, 2013A: 105)
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Task 4.4 Directions: Listen to the conversation between an event planner and a caller arranging a wedding banquet. Then decide if the following statements are true (T) or false (F).
Event planner: Event Planning. This is Ellen speaking. Caller: Hello. I’d like some information about having a wedding banquet at your hotel. Event planner: Certainly, madam. May I ask your name, please? Caller: It’s Isabella Swan. Event planner: What date you like to host the wedding banquet on? Caller: November 4th. Event planner: Certainly. How many people do you expect to attend? Caller: I think there will be 400 guests. So, I’ll need 50 tables. Event planner: We have a room available, Ms. Swan. It fits 45 to 60 tables? Caller: Great. What are our menu options? Event planner: We have three menus at $150, $200, and $250 per table. Caller: OK. One more thing-- and what if some of our guests are vegetarians? Event planner: That will not be a problem, Ms. Swan. Would you like to come in and work out the details? Caller: Sure. How about Wednesday afternoon at around 2.00 p.m.? Event planner: Very well, Ms. Swan. We’ll be expecting you this Wednesday at 2.00 p.m.? Caller: Thank you. See you then.
______1. The hotel guest has both regular and vegetarian menus. ______2. 400 people will attend the wedding. ______3. The hotel has a banquet room that holds 70 tables. ______4. There are two types of menus. ______5. Ms. Swan will check out the banquet hall at 2.00 p.m. tomorrow.
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Task 4.5 Directions: Suppose you are a wedding planner at the Grand Hyatt Hotel, designing a wedding invitation for your guests. Fill in the blanks with the given information.
A. Four Seasons Hotel Seattle B. the sixth C. marriage vow D. in the evening E. be present
We ask you to ______as we exchange______Anastasia Steele
&
Christian Grey Saturday, ______of November Six o’clock ______
Sycamore Room
Figure 4.31 Wedding invitation (Author’s writing)
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Focus on Language
1. There is/There are/Is there…?/Are there? 1.1 We use there is or there’s to state facts about a person or thing. There is a guest at the Front Desk. There’s a guest at the Front Desk. 1.2 We use there are to talk about people or things. There are five guests at the gym. We usually use there is or there are to tell the location of people or things or the time of events. There is a business center on the second floor of the hotel. There are two restaurants in the hotel. 1.3 In the negative, the contractions are usually used isn’t and aren’t. The full forms, is not and are not, are rarely used with there. There aren’t any shopping malls near the hotel. There are Chinese and Japanese restaurants in the hotel, but they aren’t open for breakfast. Note: Be careful. Do not confuse there aren’t with they aren’t. 1.4 In the question, verb to be (is/are) is placed before there we often use any with yes/no questions about plural nouns and uncountable noun. Is there a hair dryer in the bathroom? Are there any indoor swimming pools in the hotel? Is there any mineral water in the minibar? 1.5 Here and there are adverbs of place. Here is for something nearby and there is for something far. Last summer we spent our vacation in Phuket. We went there for the first time. The minibar is down here. Note: Do not confuse the adverb of place there with there is or there are or with the possessive adjective their. This room is very good. There are two direct dial telephones.. I like to spend my vacation there. Their hotel facilities are really nice. 1.6 We often use There is or There are the first time we talk about people or things. There’s an electric razor outlet in the bathroom. It’s very easy to use. 114 Chapter 4 Hotel Facilities and Services
2. Causatives: Have and Get 2.1 Have/Get something done
Subject + have/get + object + past participle
We usually use ‘have/get something done’ when we are talking about getting someone to do something for us. It is often used for services. ‘Get’ can be used instead of ‘Have’. It has the same meaning but less formal. I will have my laptop fixed. Would you like us to help you get your laptop repaired? I need to get this laptop fixed. Mr. Jones needs to get these items faxed out tonight. 2,2 Have/Get someone do
Subject + have/get + person + infinitive
We can also use ‘have/get someone do’ when we talk about the person who we asked to do the things for us. I will have someone bring you some cloth hangers. I will get a business center staff fax your documents. I had a front desk clerk confirm your flight. 2.3 Have/Get someone to do something
Subject + have/get + person + to + infinitive
We can also use ‘have/get someone to do something’ to say that you cause the other person to do the action by asking or paying them to do it. I can get someone to take your laptop to a computer shop nearby. I have got someone to book the hotel for me. I will have the concierge to check the information for you. I get the bellboy to take care of your luggage.
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Useful Expressions
1. Asking questions about general hotel facilities and services May I have some information about the hotel? Can I have some information about hotel facilities? Can you tell me a little about the hotel facilities? What facilities do you have in the hotel? I would like to know what amenities are provided in your hotel? Does the hotel provide/have………………..? I am wondering if there is/are ………………in the hotel? Do you have ………………..in the hotel? Is there a/an……………….in the hotel? Are there…………………..in the hotel? Have you got………………..in the hotel? Can I use the sauna now? Can we get a massage at ………? 2. Introducing hotel facilities There is a sauna in the fitness center. We have an indoor swimming pool. We have a 25-meter indoor swimming pool, with eight lanes. All of our restaurants offer lunch buffets. We have a Chinese restaurant, a Japanese restaurant, a seafood restaurant, and a buffet with both Eastern and Western food. Our Chinese and Japanese restaurants are open for lunch and dinner. The shuttle bus to the airport runs every 30 minutes. The tennis courts open at 6.00 a.m. and close at 9.00 p.m. The hotel offers a variety of conference rooms. Our conference room seats 120 people. Our business suite is state-of-the-art. 3. Responding to the guests’ inquiry about the hotel facilities Yes, we do. No, we don’t. Yes, it has. No, it hasn’t. Yes, there is. No, there isn’t. Yes, we have. No, we haven’t. 116 Chapter 4 Hotel Facilities and Services
Yes, you can. Of course, madam. It is open from…………until…….. Certainly, sir. The massage rooms are available at that time. No, you can’t. I’m afraid not, it is closed. I’m very sorry. There’s no room available. Would you like to book a massage tomorrow? I’m afraid there isn’t a beauty salon in the hotel, madam. However, there is a beauty salon near the hotel. 4. Talking about room facilities This room is equipped with high-speech Internet access. There is an international direct dial telephone in your room. There is an electric razor outlet in the bathroom. The room comes with a coffeemaker. There is extra bedding in the closet. We provide several movie channels, like HBO, Cinemax, and so on. An electronic safe is standard in all rooms. We don’t have central air-conditioning. It runs on a remote control. The bathroom has both separate bathtub and an enclosed shower area. 5. Pointing out room amenities The room service menu is kept in this folder. The electronic pump pot is next to the minibar. The slippers are in the closet. The air conditioner is in the corner, near the window. We keep the iron in here. The safe is in the closet. The minibar is down here. The hair dryer is in the drawer. 6. Asking for directions Would you mind telling me how to get to hotel swimming pool? How do we get there? Can you direct me to the gym? Excuse me, how can I get to the sauna? Where is the fitness center? Is there a beauty salon in the hotel?
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7. Giving directions It’s on the ground floor. It’s on the top floor. It’s on the second floor. You’ll see it one on your right. It’s on your left. Go across the lobby and through that door. Keep on walking along the hall. Walk pat the auditorium. It’s at the end of the hallway. It’s opposite the restaurant. It’s next to the swimming pool. It’s in front of the coffee shop. It’s near the reception. It’s in back of/behind the hotel. Go upstairs/downstairs. I’ll show you the way myself. 8. Taking the business center services Our business center has free Internet access/Wi-Fi for guests. You can use the business center facilities free of charge. Enter your username……..and this password…….. I can lend you a travel adaptor. Printouts cost 10 baht per page. I can help you print out the document if you like. We can arrange for videoconferencing facilities. There is a digital video projector over there. Let me show you how to use the projector. 9. Talking about opening hours We’re open at 8.00 a.m., from Monday to Saturday. We don’t close. We’re open around the clock. We’re open year round/365 days a year. The business center is closed every Sunday. We’re expecting you this Wednesday. We open at 9.00 a.m. 10. Taking conference room reservations How many people will be attending the conference? Our auditorium can hold up to 120 people. The conference room has a capacity of 150. Our boardroom has room for 50 people. 118 Chapter 4 Hotel Facilities and Services
The banquet hall has space for 50 tables. In total, we have 5 theater-style rooms. How many guests are you expecting? Do your guests need full-board or half-board accommodation? 11. Confirming banquet details with guests What kind of food would you like at the reception? How would you like the food served, with waiters or buffet-style? Do you need a professional photographer? We can arrange transportation for your guests if you need it. What kind of music would you prefer, a live band or a DJ? Have you chosen a wedding song? 12. Asking if the guests have more questions Do you need any further information? Do you have further inquiries? Please let me know if I can be of any further help. 13. Expressing wedding wishes Congratulations on your wedding/engagement. Congratulations to both of you on your wedding day. Congratulations and the best to you always. Wishing you a love that grows day after day and year after year. Wishing you all the happiness in the world. Love and best wishes on this very special occasion.
Role Play
Work with a partner. Try different roles in situations related to providing hotel facilities and services. Create a conversation between a guest and a hotel staff from expressions you have learnt from this chapter adding any necessary information. ______Chapter 4 Hotel Facilities and Services 119
______120 Chapter 4 Hotel Facilities and Services
Summary This chapter invites learners to practice how to give information about hotel facilities and services, which are divided into four main parts: general facilities in the hotel, room facilities, business center, and event planning. Model dialogues are presented through reading and listening tasks. Using there is/there are and causatives are discussed in focus on language section to be used when providing information about hotel facilities and services to the guests. Writing and speaking tasks are also assigned to practice communicative skills. In addition, useful expressions are illustrated to be used as guidelines for learners when they need to response the guests’ inquiries in various contextual situations. After completing this chapter, the learners are able to explain the hotel facilities and services that are available for guests, provide equipment for guests, and also provide information about the particular hotel services such as business center and event planning. Last but not least, they learn how to reply and refuse in a polite manner, and practice expressing good wishes.
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References
Amari Ocean Pattaya Photo Gallery. (2016). Retrieved November 7, 2016, from http://www. amari.com/ocean-pattaya/photogallery.aspx Digital projector. (2016). Retrieved November 7, 2016, from http://www.Istock photo.com//th/photos/digital- projector?excludenudity=true&mediatype= photography&phrase=digital%20projector&sort=mostpopular Fax machine. (2016). Retrieved November 7, 2016, from http://www.Istockphoto. com/ th/photos/fax-machine?excludenudity=true&sort= mostpopular& media type=photography&phrase=fax%20machine 20 Headset with microphone. (2016). Retrieved November 7, 2016, from http://www. Istockphoto.com/ th/photos/headset-with- microphone?excludenudity= true& mediatype=photography&phrase=headset%20with%20microphone&sort=most popular Hotel Matina. (2016). Retrieved November 7, 2016, from http://www.hotel-matina. com/facilities.php JW Marriott Photo. (2016). Retrieved November 7, 2016, from http://www. tripadvisor.com/LocationPhotoDirectLink-g294217-d300697-i18996555-JW_ Marriott_Hotel_Hong_Kong-Hong_Kong.html Laptop. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/laptop?excludenudity=true&mediatype=photography&phrase= laptop&sort=mostpopular Laser printer. (2016). Retrieved November 7, 2016, fromhttp://www.Istockphoto. com/th/photos/laser- printer?excludenudity=printer?excludenudity= true& mediatype= photography&phrase=laser%20printer&sort=mostpopular LiveABC. (2013A). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) ______. (2013B). Tourism English: A Hands-On Course for Tourism Professionals (Sahawattanapong, P, Trans.). Tourism English. Bangkok: Nanmeebooks. (2008) Orea Hotel Pyramida Photo. (2016). Retrieved November 7, 2016, from http:// www. tripadvisor.com/Hotel_Review-g274707-d276647-Reviews-Orea_Hotel_ Pyramida-Prague_Bohemia.html#photo;aggregationld=106&bumid=106&filter=7& ff=299080378 Paper shredder. (2016). Retrieved November 7, 2016, from http://www.Istock photo.com/ th/photos/paper- shredder?excludenudity=true&mediatype= photography&phrase=paper%20shredder&sort=mostpopular 122 Chapter 4 Hotel Facilities and Services
Park Hyatt Seoul Trip Report Index. (2016). Retrieved November 7, 2016, from http://www. hotelholic.blogspot.com/2016/11/park-hyatt-seoulpark-suite.html Photocopier. (2016). Retrieved November 7, 2016 from http://www.Istockphoto. com/ th/photos/photocopier?excludenudity= true&mediatype= photography& phrase=photocopier&sort=mostpopular Saslow, J. & Ascher, A. (2015). Top Notch: English for Today’s World Level 2. 3rd ed. New York: Pearson Education. Scanner. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/scanner?excludenudity=true&mediatype==photography&page=3& phrase=scanner&sort=mostpopular Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher. Speakers. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/speakers- music?excludenudity=true&mediatype=photography& phrase=speakers%20music&sort=mostpopular Treasury on Collins Hotel. (2016). Retrieved November 7, 2016, from http://www. treasuryoncollins.com.au/hotel-free-wifi-melbourne/ USB ports. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/usb- ports?excludenudity=true&mediatype=photography&phrase=usb %20ports&sort=mostpopular Wiriya, N. (2017). English for Communication in Hotel Business. Bangkok: Biscuit.
Course Syllabus Chapter 5 Housekeeping Services
Contents Introduction Services Request for Extra items Request for Extra services Summary References
Behavioral Objectives Students should be able to: 1. answer questions about the reading text material and conversations correctly, 2. identify housekeeping services, 3. identify room amenities, 4. respond to request for extra items, 5. respond to request for extra services, 6. write a dialogue and role play according to the given situation.
Instructional Activities 1. The teacher leads students into the lesson by discussing with the students to see if they know about housekeeping services. 2. The students are asked to read a passage about housekeeping department. Then answer the questions for general understanding. 3. The students are asked to listen to the conversations asking for housekeeping service. Then answer the questions and fill in the missing parts for general understanding. 4. The students are asked to identify bedroom and bathroom amenities by matching the given words with correct pictures.
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5. The students are asked to listen to the conversations asking for laundry service. Then answer the questions and fill in the missing parts for general understanding. 6. The students are asked to study a laundry and dry cleaning list. 7. The students are asked to listen for repair services, as well as Lost and Found service. Then fill in the missing parts for general understanding. 8. The students are asked to write a dialogue using the clues provided. 9. The students are asked to complete the conversations making requests for extra items. 10. The students are asked to practice responding to the guests asking for extra items. 11. The students are asked to listen to conversations about requesting for extra services and discuss what happen and how the housekeeping does to help the guests. 12. The teacher and the students discuss grammar points used in responding to guests’ requests for housekeeping services, as well as useful expressions. 13. The students are divided into groups of two to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. 3. Assessing students’ role-play performance.
Chapter 5 Housekeeping Services
Introduction Housekeeping is an important part of any hotel industry. It can be said that the major parts of the hotel’s income come from the rooms, so housekeeping is regarded as a top concern. Generally speaking, cleanliness is an expected standard that guests would like to meet when they spend their money to stay at any hotels. However, housekeeping does not only involve someone coming to change the bedding in the guests’ rooms, but a housekeeper’s duty is more than that. Therefore, in this chapter main functions of housekeeping department are presented, which can be divided into three parts: housekeeping services, request for extra items, and request for extra services.
Figure 5.1 Housekeeping services (Source: Housekeeping services, 2016: 1)
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1. Services
Task 1.1 Directions: Read this passage and decide if the following statements are True (T) or False (F).
The Housekeeping Department in a hotel is the department responsible for the cleanliness appearance and condition of the entire hotel. This includes public areas and guest rooms. The Housekeeping Department is generally headed by an executive housekeeper, or head housekeeper. Working under her are assistant housekeepers, supervisors, chambermaids, housemen and many others. Assistant housekeepers help the executive housekeeper in several areas, and may be in charge of uniforms for the staff, linen supplies, cleaning supplies and the laundry and sewing rooms. Supervisors, on the other hand, check on the work done by chambermaids and housemen. They also inspect rooms that have been cleaned and those that are vacant to make sure that they are ready for new guests. The actual work of cleaning and caring for the guest rooms is performed by the chambermaids, whose duties include making beds, dusting furniture, cleaning floors and carpets, cleaning bathrooms, replacing towels and washcloths and supplying the rooms with such items as soup, shampoo, toilet paper, etc. Chambermaids also report to their supervisors any sign of damage or wear and tear in the guest rooms so that repair work can be arranged. Occasionally, chambermaids have to come into contact with hotel guests. Some guests may ask the chambermaids to make their rooms up at a certain time, or they may indicate they do not want to be disturbed at all. Others may ask chambermaids for such items as pillows, extra beds, shower caps, irons and hair dryers. In some hotels, the chambermaids also pick up and deliver clothing, check the minibars, clean guests’ shoes and turn down the bed in the evening to make the bed look more inviting. Heavier chores such as cleaning the public areas of the hotel, washing windows and shampooing carpets are generally done by men, called housemen. In some hotels the Housekeeping Department is also responsible for laundry service, lost and found service and the preparation of gifts, flowers and special services for the hotel’s VIPs. (Source: Chanawangsa, 2001: 744-745) Chapter 5 Housekeeping Services 127
______1. The Housekeeping Department is responsible for cleaning the hotel. ______2. The head of the Housekeeping Department is the supervisor. ______3. The cleaning work is done by chambermaids and housemen. ______4. Supervisors check on the work done by assistant housekeepers. ______5. Sometimes chambermaids have to communicate with guests.
Task 1.2 Directions: Listen to the conversation between Linda, a senior housekeeper and Lisa, a new maid, and then answer the questions.
Linda: Make sure that you replace the hot drinks packets every day: enough for four cups a day –two per person. Lisa: Where can I find the suppliers? Linda: There’s a supplies cabinet on every floor. The toiletries, soap and toilet paper are also stored there. Every room must have three rolls of toilet paper at all times. Lisa: Do I have to change the sheet every day? Linda: No, you don’t have to. Only do it if the guest asks you to. But, if a guest is staying for more than three nights, you must change the sheets on the fourth day. Lisa: What about the pillowcases? Linda: Change them every day. They’re in the linen cabinet with the towels and bathrobes. Lisa: Do I have to vacuum under the bed every day? Linda: Yes. Also, dust and polish all the surfaces, and pay special attention to the mirrors and TV screen. But you mustn’t clean the TV screen with water. Lisa: OK. Linda: And don’t forget to replace the TV remote control in the holder. (Source: Adapted from Seymour, 2011: 70-71)
1. How many hot drinks packets must there be in the room every day? ______2. Where are hot drinks packets and supplies stored? ______3. How many toilet rolls must there be in the bathroom at all times? ______
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4. Does the maid have to change the sheets every day? ______5. Does the maid have to change the pillowcases every day? ______
Task 1.3 Directions: Identify these bedroom and bathroom amenities, using the given words.
slippers towels bed toilet roll cups drinks packets safe bathrobe toiletries
1. ______2. ______3. ______
Figure 5.2 Figure 5.3 Figure 5.4
4. ______5. ______6. ______
Figure 5.5 Figure 5.6 Figure 5.7
7. ______8. ______9. ______
Figure 5.8 Figure 5.9 Figure 5.10
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Figure 5.2 Towels (Source: Towels, 2016: 1) Figure 5.3 Bathrobe (Source: Bathrobe, 2016: 1) Figure 5.4 Toilet roll (Source: Toilet roll, 2016: 1) Figure 5.5 Toiletries (Source: Toiletries, 2016: 1) Figure 5.6 Bed (Source: Bed, 2016: 1) Figure 5.7 Cups (Source: Cups, 2016: 1) Figure 5.8 Safe (Source: Safe, 2016: 1) Figure 5.9 Slippers (Source: Slippers, 2016: 1) Figure 5.10 Drinks packets (Source: Drinks packets, 2016: 1)
Task 1.4 Directions: Listen to the three conversations asking for laundry services. Then write T if the statement is true or F if it is false. Conversation 1 ______1. If the guest would like to send some clothes to be washed, he can put them in the laundry bag and leave them behind the door. ______2. The clothes will be collected.
Conversation 2 ______3. The cloths handed at 10 will be returned on the same day with no extra charge. ______4. Guests will have to take the clothes to the laundry room themselves.
Conversation 3 ______5. When the laundry room is closed, there will still be someone to pick up the clothes to be washed.
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Conversation 1 Housekeeper: Housekeeping. May I help you? Guest: Yes, I have some cloths to be washed. Where should I leave them? Housekeeper: There’s a laundry list and a laundry bag in the desk drawer. Just check the list and then put both the clothes and the list in the bag. Leave the bag behind the door before 9.00 in the morning. The clothes will be collected and then returned to you in the evening. Guest: I see. Thank you. Housekeeper: You’re welcome.
Conversation 2 Housekeeper: Housekeeping. May I help you? Guest: I’d like to send some clothes to be washed. How soon can I get them back? Housekeeper: If there’re handed in before 9.00 in the morning, you’ll get them back at 5.00 p.m. Guest: Well, it’s already 11.00 o’clock and I need them for a party this evening. Housekeeper: We can arrange that, sir, but there’s a 50% surcharge for the express service. Guest: That’s OK. Can you send someone to my room to pick them up? Housekeeper: Certainly, sir. What’s your room number? Guest: 710. Housekeeper: I’ll send someone up immediately.
Conversation 3 Housekeeper: Housekeeping. May I help you? Guest: I have some cloths to be washed. Can you send someone up to get them? Housekeeper: Let me check……………….The laundry room is closed now. Would you please put the clothes in the laundry bag that’s in the desk drawer, and leave the bag behind the door? It will be picked up early tomorrow morning. Guest: But I need my laundry back tomorrow morning. I’m leaving for Hong Kong at 10.00 a.m. Housekeeper: I’m afraid it won’t be possible, sir. Chapter 5 Housekeeping Services 131
Guest: All right. Never mind. Housekeeper: I’m sorry, sir. (Source: Chanawangsa, 2001: 772-774)
Task 1.5 Directions: Listen to the conversation a guest and a laundry worker and answer the questions.
Laundry worker: Good morning. You’ve reached the Laundry Department. How may I help you? Guest: Hello. It’s Ms. Lucas in Room 915. I have a suit jacket and some slacks that need dry-cleaning as soon as possible. I’d prefer not to leave them in a laundry bag outside my room door. Laundry worker: I understand, Ms. Lucas. I’ll send someone straight over to pick them up. Guest: That would be great. Do you think they’ll be ready by tonight? I’ll be attending an important business meeting first thing tomorrow. Laundry worker: Yes, I think so. It’s still early. If we get things before 10.00 a.m., the guests can have their laundry returned by 8.00 p.m. the same day. Guest: Wonderful. Thank again. Laundry worker: It’s my pleasure, Ms. Lucas. (Source: Adapted from LiveABC, 2013(A): 54)
1. What department does Ms. Lucas call? ______2. What does Ms. Lucas ask for? ______3. What does Ms. Lucas doesn’t want to do with her clothes? ______4. What is she going to do tomorrow? ______5. When will the guests get their laundry back? ______
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Task 1.6 Directions: Study the following laundry and dry cleaning list.
Figure 5.11 Laundry and dry cleaning list (Source: Laundry list and price list sample used in hotels, 2016: 1) Chapter 5 Housekeeping Services 133
Task 1.7 Directions: Listen to the two conversations asking for repair services, and answer the questions.
Conversation 1 Housekeeper: Housekeeping. May I help you? Guest: This is Mrs. Smith in room 528. Housekeeper: Yes, Mrs. Smith. How can I help you? Guest: I was watching TV in my room and all of the sudden the picture disappeared. I don’t know what happened to it. Housekeeper: I’m terribly sorry, madam. I’ll have it fixed immediately.
Conversation 2 Housekeeper: Housekeeping. May I help you? Guest: While I was taking a shower, the hot water stopped running. I’m not used to taking cold water showers, you see. Housekeeper: I’m sorry, sir. I’ll send someone up to look at it immediately. What’s your room number, sir? Guest: 325. And the plants in my room are dying too. Housekeeper: I’ll ask the maid to take care of it right away. Thank you for letting us know. (Source: Chanawangsa, 2001: 785)
1. What happened while Mrs. Smith was watching the TV? ______2. What happened while the guest in Room 325 was taking a shower? ______3. What does the housekeeper do in both cases? ______
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Task 1.8 Directions: Listen to the conversation about Lost and Found service and fill in the missing parts.
Housekeeper: Housekeeping. May I help you? Guest: This is Mrs. Jane Anderson. I just checked out of room 815. Housekeeper: Yes, Mrs. Anderson. How are you? Guest: I’m fine, thank you. I’ve list my (1)______. I’m not sure if I (2)______it in my room or (3)______it somewhere in the hotel. Housekeeper: Mrs. Anderson, one of our chambermaids (4)______a watch in the bathroom and gave it to me a few minutes ago. Guest: Oh, good. But how can I get it? I’m at the airport and the plane is about to take off. Housekeeper: We have your address, Mrs. Anderson. We’ll (5)______it to you right away. Guest: That’s very kind of you. I’m so impressed by your service. Please let me know the (6)______charge and I’ll pay you immediately. Housekeeper: Please don’t worry about that, Mrs. Anderson. We’re happy to mail it to you free of charge. Guest: Thank you very much. Goodbye. Housekeeper: Goodbye, Mrs. Anderson. And have a very nice trip home. (Source: Adapted from Chanawangsa, 2001: 789)
Task 1.9 Directions: Suppose you are at housekeeping. Finish the following dialogue using the cues provided. You: (1)______(Answer the phone politely.) Guest: This is Mrs. Robinson. I left my ring in my room this morning. I wonder if anybody has seen it. You: (2)______(Tell the guest one of your chambermaids found a ring in her room a few minutes ago. And it is now kept at the Lost and Found.) Guest: Oh, good! But how can I get it? You: (3)______(Tell the guest you have her address and will mail it to her immediately.) Chapter 5 Housekeeping Services 135
Guest: Thank you very much. And I’ll send you a check for the delivery charge. You: (4)______(Tell the guest to not worry. You are happy to send it to her free of charge.) Guest: That’s very kind of you. Goodbye. You: (5)______(politely say goodbye.)
2. Request for Extra Items
Task 2.1 Directions: Complete the conversation between a guest calling Housekeeping to make a request, using words in the boxes. Then listen again to check your answers.
running out extra towels inconvenience bring up tube
Housekeeper: Good morning. Housekeeping. Alice speaking. How may I help you? Guest: Well, I’d like an (1)______pillow. Could you also bring me a (2)______of toothpaste and more clean (3)______? Housekeeper: Of course, sir. Guest: And the toilet paper is (4)______. Housekeeper: I’ll have someone (5)______those things right away. What’s your room number? Guest: It’s Room 503. Housekeeper: Is there anything else we can do for you? Guest: No, that’s everything. Sorry if it’s an (6)______. Housekeeper: It’s no inconvenience at all. Guest: OK, thank you. Housekeeper: You’re welcome. Goodbye.
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Task 2.2 Directions: Listen to the conversations asking for extra items. Then write T if the statement is true or F if it is false.
Conversation 1 ______1. The guest would like to have two more bath towels. ______2. The bath towels are available. Conversation 2 ______3. The guest would like an extra bed. ______4. The extra bed is provided free of charge. Conversation 3 ______5. The guest asks for a shower cap. ______6. The chambermaid has to get the shower cap from a different floor. Conversation 4 ______7. The guests need a portable phone charger. ______8. The chambermaid has to get the guest the electrical appliance asked for.
Conversation 1 Guest: Can I have two more bath towels, please? Chambermaid: You’d like two more bath towels. Certainly, sir. I’ll go and get them for you right away. ……………………… Chambermaid: Here you are, sir. Your towels. Guest: Thank you.
Conversation 2 Guest: We need an extra bed up here, please. Chambermaid: You’d like an extra bed. I’m sorry, I’m not sure if we’ve got any beds in stock. If you’ll excuse me, I’ll try to find out. May I have your room number, please? Guest: I’m in Room 306. Chambermaid: Thank you. ……………………… Chambermaid: (Knocks on the door.) Chambermaid. Guest: (Open the door.) Yes. Chambermaid: Here’s your bed, ma’am. There’ll be an excessive charge for an extra bed, ma’am. Guest: All right. You can charge that to my account. Chapter 5 Housekeeping Services 137
Chambermaid: Very good, ma’am. Where would you like me to put your bed? Guest: Over there. …………………………. Chambermaid: It’s all set. Have a nice evening, ma’am. Guest: Thank you. You too. Bye. Chambermaid: Goodbye, ma’am.
Conversation 3 Guest: Excuse me. Could you get me a shower cap, please? Chambermaid: I’m sorry, ma’am. Would you kindly repeat that, please? Guest: Shower cap. Chambermaid: You’d like a shower cap. Certainly, ma’am. But since we’ve run out of them on this floor. I’ll get one for you from the fifth floor. It’ll take a few minutes. May I have your room number, please? Guest: It’s Room 1216. Chambermaid: Thank you. …………………………………….. Chambermaid: (Knocks on the door.) Chambermaid. Guest: Yes. (Open the door.) Chambermaid: Here’s your shower cap, ma’am. I’m sorry to have kept you waiting. Guest: Thank you. Chambermaid: My pleasure.
Conversation 4 Guest: Excuse me. What is the electrical voltage here? Chambermaid: It’s 220 volts, sir. Guest: I see. Then I would need a voltage converter. Can you get me one? Chambermaid: I’m sorry, sir. Would you kindly explain that, please? Guest: A voltage converter is a device that converts one electrical voltage to another. You see, in order to use my 110-volt portable phone charger here. I would need a converter to change the electrical voltage from 220 volts to 110 volts. Chambermaid: I see. You’d like a voltage converter. I’ll go and get one for you right away, sir.
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Guest: Thank you. ……………………………………. Chambermaid: (Knocks on the door.) Housekeeping. Guest: Yes. Chambermaid: I’m extremely sorry, sir. But we haven’t got any converters left in our stock. Guest: That’s all right. (Source: Adapted from Chanawangsa, 2001: 795-797)
Task 2.3 Directions: Work in pairs. Practice responding to the guests asking for extra items. Then take turns. If you see a (+) sign say: You’d like…………………... Certainly, sir/ma’am. I’ll go and get ……………for you right away. If you see a (?) sign say: You’d like…………………... I’m sorry, I’m not sure if we’ve got any……….in stock. If you’d excuse me, I’ll try to find out.
1. Guest: I’d like another blanket, please. (+) You: ______2. Guest: Could you bring me some more tissue paper? (+) You: ______3. Guest: I need an electric razor. Do you think you can get me one? (?) You: ______4. Guest: Can I have some extra pillows, please? (+) You: ______5. Guest: Would you bring me another shower cap, please? (?) You: ______6. Guest: Would you get me some more soup, please? (+) You: ______
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7. Guest: Can I borrow an iron and an ironing board, please? (?) You: ______8. Guest: I’m going to a party tonight and I need to set my hair. Do you have a hair dryer? (?) You: ______
3. Request for Extra Services
Task 3.1 Directions: Listen to the conversations and answer the questions.
Conversation 1 Guest: I’ve knocked over a glass of wine. Can you send someone to clean up the mess? Housekeeper: Certainly, sir. May I have your room number, please? Guest: I’ll send someone up immediately. Housekeeper: Thank you. (A few minutes later.) Housekeeper: (Knocks on the door.) Housekeeping. Guest: Yes. Housekeeper: May I clean the room? Guest: Yes, go head. Housekeeper: Thank you.
Conversation 2 Housekeeper: Housekeeping. Sorry for disturbing you. I’ve come to clean your room. Guest: Could you come back later, please? We’re not ready. Housekeeper: Of course, ma’am. Sorry about that. Please hang the ‘Please Tidy My Room’ sign on the door when you’re ready. Guest: OK. Thank you.
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1. In which conversation does the guest request for cleaning service? ______2. Why does the guest request for cleaning service? ______3. Why won’t the guest in conversation 2 let the housekeeper enter the room? ______4. What does the housekeeper ask the guest in conversation 2 to do? ______
Task 3.2 Directions: Listen to the conversation and discuss what happens and how the Housekeeping do to help the guest.
Housekeeping: Housekeeping. How can I help you? Guest: We’re having some problems in room 720. Can you send someone up right away? Housekeeping: Certainly. What seems to be the problem? Guest: Well, my sister spilled some juice on the bed sheets. Housekeeping: Oh dear! We’ll send a maid up with fresh linen as soon as possible. Guest: Well, my sister tried to clean the sheets, but the water doesn’t stop. Now there’s water everywhere. Housekeeping: Oh no! We’ll send the janitor and the plumber too. Guest: And then my sister slipped on the wet tile and hurt her toe. Housekeeping: Oh, we’ll also send a doctor. (the guest screams.) What’s the matter? Guest: And send an electrician as well. The lights just went out. (Source: Adapted from LiveABC, 2013(B): 41)
______
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Task 3.3 Directions: Listen to the conversations requesting for extra services, and then decide if the statement is true (T) or false (F).
Conversation 1 ______1. The guest would like the maid to change the sheets. Conversation 2 ______2. The guest would like to have his shoes shined. ______3. The service charge for shining is minimal. Conversation 3 ______4. The guest needs a baby-sitter because she has to attend a business meeting. ______5. The housekeeper can find a reliable baby-sitter for the guest.
Conversation 1 Guest: Excuse me. Housekeeper: Yes, sir. Guest: Can you change the pillowcases for me? Housekeeper: Certainly, sir. I’ll do it right away.
Conversation 2 Guest: My shoes are dirty. Is there a shoeshine service here? Housekeeper: Yes, sir. There’s a shoe box on the floor, near the desk. If you put your shoes in the box, the maid will shine them for you free of charge. Guest: Thank you. Housekeeper: My pleasure, sir. Have a nice day.
Conversation 3 Housekeeper: Housekeeping. May I help you? Guest: This is Mrs. Baker in Room 1017. I wonder if you can get me a baby-sitter for Friday evening from 7.00-11.00 p.m. My husband and I are going to a party. Housekeeper: Certainly, ma’am. I’ll try to find one for you right away, Mrs. Baker. And I’ll call you back as soon as possible. Guest: OK. Thank you. (A few minutes later.) (The telephone is ringing.) 142 Chapter 5 Housekeeping Services
Guest: Hello. Housekeeper: Mrs. Baker? Guest: Yes. Housekeeper: This is Sally from the Housekeeping. I have good news for you. I’ve found reliable baby-sitter as you requested. Her name is Mrs. Brown. Guest: OK. Good. Would you tell her to come on Friday at 7.00 p.m.? Housekeeper: Certainly, Mrs. Baker. Guest: Thank you for your help. Housekeeper: It’s my pleasure, Mrs. Baker. Goodbye. Guest: Goodbye. (Source: Adapted from Chanawangsa, 2001: 805-806)
Focus on Language
1. Subject + will/is going to + have + something + participle I’ll fix the TV. I’ll have the TV fixed. The supervisor will have the room cleaned right away. I’ll have your bed sheets changed right away. The maid will have your bed made up in a couple of minutes. I’ll have your breakfast delivered before 7.30 a.m. We’re having all of the carpets cleaned today.
2. Subject + will/is going to + have + someone + infinitive I’ll have someone bring up some towels. I’ll have Mrs. Jones give you a call when she gets in. The hotel will have a driver pick you up tomorrow.
3. Some and any 3.1 A/an, some, any We use a or an with singular countable nouns. We use some and any with plural countable nouns and with uncountable nouns. Single countable: I’ve got a pillow for you. Plural countable: I’ve got some pillows for you. Uncountable: I’ve got some soup for you.
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3.2 Some and any We normally use some in positive statements; we use any in questions and negative statements. Are there any extra blankets? I’m sorry, there aren’t any blankets in stock, but I’ll try to find some for you. However, we often use some in questions if the question is an offer or request, or if we expect the answer to be ‘yes’: Could you give me some more soup, please? Could I take some clothes to be washed?
Useful Expressions
1. Requesting for extra items or services I need someone to bring my bags to the lobby. We need an extra bed, here. Would you have someone check the toilet/air-conditioning? Could you please change my bed sheets and empty the wastebasket? Could you send someone to clean up the mess? Can someone clean it up? Can you change the pillowcases for me? Please send someone to vacuum the carpet? May I have another blanket/an extra pair of slippers? I wonder if you can get me a baby-sitter. The room needs cleaning. The bathroom mirror needs to be wiped. 2. Checking what the guest requests You’d like ……………………….. I’m sorry, sir/ma’am. Would you kindly repeat that, please? Would you kindly explain that’s please? 3. Responding to a request Certainly, sir/ma’am. I’ll go and get some/one/them for you right away. I’ll do it right now. I’ll try to find one for you right away. 144 Chapter 5 Housekeeping Services
May I have your room number, please? I’m sorry, I’m not sure if we’ve got any…………….in stock. If you’d excuse me, I’ll try to find out. I’m sorry, we’ve run out of ……………..on this floor. I’ll go and get……..for you from the……….floor. It’ll take a few minutes. I’m sorry, sir/ma’am. I’ll have the room cleaned right now. I’m sorry for disturbing you. 4. Expressing uncertainty I’m not sure if I left it in my room or dropped it some in the hotel. I lost my watch somewhere in the hotel. I wonder if anybody has found it. I’m not sure, I’ll have to check with the Lost and Found first. I’m not sure when the guest will arrive. 5. Asking what happened Informal What’s wrong? What’s going on? Is there something wrong? What’s the matter with………….? Formal What happened to……………? What seem to be the problem/ matter? May I ask what the problem is?
Role Play
Work with a partner. Try different roles in situations related to housekeeping services. Create a conversation between a guest and a housekeeper from expressions you have learnt from this chapter adding any necessary information. ______Chapter 5 Housekeeping Services 145
______
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Summary This chapter takes learners through housekeeping services, request for extra items, and request for extra services. Model dialogues are presented through reading and listening tasks. Grammar points such as ‘have something done’, ‘have someone do’, as well as some and any, are discussed in focus on language section. Writing and speaking tasks are also assigned to practice communicative skills. Furthermore, useful expressions are shown to be used as guidelines when conducting responses to the guests’ requests. After completing this chapter, the learners can deal with guest’s requests in relation to housekeeping services
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References
Bathrobe. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/ th/photos/bathrobe?excludenudity=true&phrase=bathrobe&sort=best Bed. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/th/ photos/bed?excludenudity=true&phrase=bed&sort=best Chanawangsa, W. (2001). Housekeeping Services. In English for Hotel Personnel. 5th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Cups. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/th/ photos/hotel-drinks-packets?excludenudity=true&phrase=hotel%20drinks%20 packets&sort=best Drinks packets. (2016). Retrieved November 8, 2016, from http://www.Istockphoto. com/th/photos/drink-packets-in- hotel?excludenudity=true&family=creative& phrase=drink%20packets%20in%20hotel&sort=best Housekeeping services. (2016). Retrieved November 8, 2016, from http://www. Istockphoto.com/th/photos/housekeeping-hotel?excludenudity= true& phrase=hotel?excludenudity=true&phrase=housekeeping%20hotel&sort=best Laundry list and price list sample used in hotels. (2016). Retrieved November 8, 2016, from http://www.setupmyhotel.com/formats/house-keeping/130-laundry- list.html LiveABC. (2013A). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) ______. (2013B). Tourism English: A Hands-On Course for Tourism Professionals (Sahawattanapong, P, Trans.). Tourism English. Bangkok: Nanmeebooks. (2008) Safe. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/th/ photos/hotel- safe?excludenudity=true&family=creative&phrase=hotel%20 safe&sort=best Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher. Slippers. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/ th/photos/slippers?excludenudity= true&family=creative&phrase=slippers& sort=best Toilet roll. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com /th/photos/toilet-roll?excludenudity=true&phrase=toilet%20roll&sort=best
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Toiletries. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/ th/photos/hotel- toiletries?excludenudity= true&phrase=hotel%20toiletries &sort=best Towels. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/ th/photos/towels?excludenudity true&phrase=towels&sort=towels&sort=best
Course Syllabus Chapter 6 Restaurant
Contents Introduction At Breakfast Dinner at the Hotel Attending to Guests At the Bar Room Service Summary References
Behavioral Objectives Students should be able to: 1. answer questions about the reading text material and conversations correctly, 2. identify food equipment for table setting, 3. welcome guests, 4. tell guests where things are, 5. offer guests a choice of breakfast, 6. take breakfast orders, dinner orders at a restaurant, and at the bar and room service order. 7. give guests the menu and explain the menu, 8. bring the bill and handle payment, 9. write a dialogue and role play according to the given situation.
Instructional Activities 1. The teacher leads students into the lesson by discussing with the students to see if they know about hotel restaurants. 2. The students are asked to study food equipment, table setting for continental breakfast and American breakfast.
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3. The students are asked to listen to the conversations serving breakfast to guests. Then answer the question, fill in the missing parts for general understanding, and complete a breakfast order. 4. The students are asked to put the words in the sentences into the correct order. 5. The students are asked to write a dialogue in serving breakfast using the clues provided. 6. The students are asked to listen to conversations about taking dinner reservations. Then answer the question and fill in the missing parts for general understanding. 7. The students are asked to listen to guests calling to make some reservation changes. Then write down what each guest wants. 8. The students are asked to read a passage and fill in the list of the waiter’s procedure in attending to guests. 9. The students are asked to listen to the conversations at restaurants. Then answer the question, fill in the missing parts, and write down what the guests order. 10. The students are asked to match French words used in restaurants with their explanations. 11. The students are asked to write the dish name in the proper category according to the given dishes. 12. The students are asked to match questions with appropriate responses. 13. The students are asked to listen to the conversations about taking order at a restaurant and complete an order list. 14. The students are asked to listen to the conversations at the bar. Then answer the question, fill in the missing parts for general understanding. 15. The students are asked to write a dialogue working at the bar using the given cues. 16. The students are asked to listen to conversations in taking room service order. Then answer the questions and unscramble a conversation into the correct order. 17. The students are asked to write a dialogue taking and delivering the room service orders. 18. The teacher and the students discuss two main types of breakfast and grammar points used in the contextual situations, as well as useful expressions.
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19. The students are divided into groups of two or four to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises
Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. 3. Assessing students’ role-play performance.
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Chapter 6 Restaurant
Introduction Restaurant is another major product of the hotel business. When hotel guests stay at any hotels, they expect that food and beverage will be available at the places. Staff positions in the restaurant may vary depending upon the type of hotel. Generally, the restaurant staff can be placed into two main groups: food preparation and service staff, and beverage preparation and service staff. This chapter, however, is intended to focus on service staff whose job is directly dealing with hotel guests. In order to widen the learner’s comprehension of the functions of hotel restaurant, this chapter, therefore, aims to familiarize the learners with the following topics: food equipment, breakfast, dinner at the hotel, attending to guests, at the bar and room service.
Figure 6.1 Restaurant staff (Source: Restaurant staff, 2016: 1)
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1. Food Equipment
Task 1.1 Directions: Study the food equipment.
Figure 6.2 Food equipment (Source: Wiriya, 2017: 159)
A. dinner fork/meat fork I. dessert spoon B. dinner knife/meat knife J. dessert fork C. soup spoon K. water goblet D. butter knife L. red wine glass E. salad fork M. champagne flute F. salad knife N. white wine glass G. fish fork O. napkin H. fish knife
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Task 1.2 Directions: Below is the table setting for Continental Breakfast. Fill in the blanks with name of each item.
Figure 6.3 Table setting for Continental Breakfast (Source: Sawatchooto & Price, 2001: 569)
butter dish milk jug coffee pot bread basket sweet knife saucer dessert plate jam dish napkin sugar bowl coffee cup
1. ______7. ______2. ______8. ______3. ______9. ______4. ______10. ______5. ______11. ______6. ______
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Task 1.3 Directions: Below is the table setting for American Breakfast. Fill in the blanks with name of each item.
Figure 6.4 Table setting for American Breakfast (Source: Sawatchooto & Price, 2001: 570)
honey butter spreader meat fork butter dish sugar bowl meat knife toast rack coffee cup tea pot milk jug jam dish hot water pitcher saucer bread plate place mat salt and pepper shakers
1. ______9. ______2. ______10. ______3. ______11. ______4. ______12. ______5. ______13. ______6. ______14. ______7. ______15. ______8. ______16. ______
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2. At Breakfast
Task 2.1 Directions: Listen to the conversation. A hotel restaurant staff is serving breakfast to two guests. Then complete the following order.
Staff: Good morning. Could I have your room number, please? Guest 1: Morning. We’re in Room 509. Staff: Thank you. The continental breakfast is on the buffet over there. Feel free to help yourselves. Here are your menus if you’d like something from the kitchen. I’ll come and take your order in a moment. Can I bring you some tea or coffee? Guest 1: Coffee for me, please, with hot milk. Guest 2: And tea for me. Staff: What kind of tea would you like? Guest 2: English breakfast, please. With milk. And could we have some toast? Staff: Of course. Would you like white, brown, or whole-wheat? Guest 2: Whole-wheat, please. Staff: Here’s your tea and coffee, and your toast. Would you like anything from the menu? Guest 1: I’ll have the sausages, scrambled eggs, and hash browns. Staff: Madam? Guest 2: I’d like the blueberry pancakes, please. Staff: Thank you. I’ll get those for you right now. ……………………………….. Staff: Here you are. Enjoy your breakfasts. Is there anything else I can get you? Guest 2: No, thanks.
______x coffee with milk 1 x ______with milk 1 x whole-wheat______1 x sausages, ______eggs, And hash______1 x blueberry______Figure 6.5 Breakfast order (Source: Adapted from Seymour, 2011: 47)
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Task 2.2 Directions: Put the words in the sentences into the correct order. 1. yourself/free/Feel/help/to ______. 2. have/please/I/your/Could/ number / room ______? 3. some/I/coffee/you/bring/Can ______? 4. like/from/you/the/anything/Would/menu ______? 5. breakfast/your/Enjoy ______.
Task 2.3 Directions: Complete the sentences in this conversation. Then listen to the conversation to check your answers.
Staff: Good morning, sir. Could I have your room (1)______, please? Guest: It’s 715. Staff: Thank you. The continental breakfast is on the (2)______. Feel free to help (3)______. Here’s the (4)______if you’d like to order something from the kitchen. Guest: Thanks. Could I have some coffee? Staff: Of (5)______. I’ll (6)______some right (7)______. Here’s your (8)______. (9)______you like anything from the menu? Guest:: No, thanks. Staff: Enjoy your (10)______.
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Task 2.4 Directions: Suppose you are serving at breakfast. Complete the following dialogue in using the cues provided.
You: (1)______(Say hello to the guest politely.) Guest: Good morning. You: (2)______(Ask for room number.) Guest: I’m staying in Room 732. You: (3)______(Continental breakfast or something from the menu?) Guest: I haven’t decided yet. You: (4)______(Give the guest breakfast menu.) Guest: Thank you. You: (5)______(Ask if he want tea or coffee.) Guest: Could I have a pot of Earl Grey tea, please? You: (6)______(Offer the guest toast.) Guest: Yes, please. And I don’t think I’ll have anything from the menu. You: (7)______(Invite the guest to go to buffet.) Guest: Thank you. You: (8)______(Give tea to the guest and end conversation politely.)
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3. Dinner at the Hotel
Task 3.1 Directions: Complete the conversation with the words in the box. Then listen to the conversation again to check your answers.
get someone that’s fine all right book reservation passport
Guest: Good afternoon. I have a (1)______Just a minute. Here are the details. Receptionist: Thank you. Can I see your (2)______, please? Guest: Er, yes. Here you are. Receptionist: Thank you. Guest: Can I (3)______a table for dinner tonight? Receptionist: Certainly. What time? Guest: Eight o’clock. For two people, please. Receptionist: We’re very busy this evening. We have a table at 8.15. Is that (4)______? Guest: Yes, (5)______. Receptionist: This is your key card. I’ll (6)______to help you with your bags. Guest: Thank you. (Source: Clarke, 2015: 55)
Task 3.2 Directions: Guests call the hotel restaurant to reserve a table. Fill in the missing parts with the words in the box. Then listen to the conversation to check your answers.
Conversation 1
near help for that have reserve what
Host: Good afternoon. Sakura Restaurant. May I (1)______you? Guest: Yes, I’d like to (2)______a table for three (3)______this evening? Host: Certainly, madam. For (4)______time? Guest: Eight o’clock. Chapter 6 Restaurant 161
Host: Yes, that’s fine. May I (5)______your name, please? Guest: Twigg. T-W-I-G-G. And I’d like a table(6)______the window, please. Host: Yes, that’s fine, Ms. Twigg. So (7)______’s a table for three for eight o’clock this evening. Thank you very much. Guest: Thank you. Goodbye. (Source: Barnard & Cady, 2011: 59)
Conversation 2
corner stand book reservation serving consideration intimate requests cancellation dinner
Host: Good afternoon. Andaman Restaurant. How may I help you? Guest: I’m staying in Room 1307. I’d like to make a (1)______for tomorrow. Host: Of course. What time did you have in mind, Mr. White? Guest: What time do you serve (2)______? Host: Dinner is served from 6.00-10.00 p.m. Guest: Hmm….Then I’d like to (3)______a table for two at seven o’clock. Host: Certainly, Mr. White. You have a table for two booked for seven o’clock tomorrow. Are there any special (4)______? Guest: Yes, my wife can’t (5)______the smell of cigarette smoke. And we’d prefer to have a quiet (6)______table in the (7)______. Host: Certainly, Mr. White. We’ll take those things into (8)______in arranging your seats. Thank you for calling. We look forward to (9)______you. Guest: Goodbye. (Mr. and Mrs. White arrive at the Andaman Restaurant.) Host: Good evening. Do you have a reservation? Guest: Yes, for seven o’clock. The reservation is made under the name White. Host: Yes, Mr. White…………….Didn’t you make a (10)______? Oh no, that was Mr. Whitney. I’m so sorry. Guest: That’s alright. I hope my table’s ready. Host: Don’t worry. Everything is in order, Mr. White. (Source: Adapted from LiveABC, 2013(A): 92)
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Task 3.3 Directions: A guest is calling a restaurant. Listen and complete the conversation.
Host: Four Seasons restaurant. How may I help you? Guest: Hello. My name is Ogawa. I have a reservation (1)______this evening. Host: Just one moment, Mr. Ogawa. May I have your first name, please? Guest: Nobuo. Host: Ah yes, that’s a (2)______for three for eight o’clock. Guest: That’s right. I’d like to (3)______it to 8.30, if possible. Host: Let me see. Yes, that’s fine. (4)______that’s a table for three for 8.30. Guest: That’s it. Thank you. Goodbye. Host: Goodbye. (Source: Barnard & Cady, 2011: 63)
Task 3.4 Directions: Listen to the conversation. A guest calls the hotel restaurant to change his reservation. Fill in the blanks with appropriate words or expressions.
Host: Good afternoon. Sunshine Restaurant. Guest: Good afternoon. I called this morning to reserve a table for tomorrow at lunchtime, but my wife and I’d like to come for dinner instead. Host: I’m sorry I didn’t hear what you said. Could you speak a little louder, please? Guest: Yes, we reserved a table for tomorrow at 12.00, but now I’d rather come for dinner. Host: Could I have your name, please? Guest: It’s Simpson. S-I-M-P-S-O-N. Host: Just a moment while I check, Mr. Simpson.…………………………… So, you want to change your reservation from lunch to dinner? Guest: Yes, at 7.00. Host: All right, Mr. Simpson. Thank you for calling. Goodbye. Guest: Goodbye. (Source: Adapted from Sawatchooto & Price, 2001: 621) 1. This morning, Mr. Simpson reserved a table for______. 2. Now, he calls the restaurant to______. 3. He and his wife want to come for______instead. 4. The host asked Mr. Simpson to______. 5. The Simpsons are supposed to come to the restaurant at______. Chapter 6 Restaurant 163
Task 3.5 Directions: You will hear five guests calling to make some changes in their reservations. Write down what each guest wants.
Change of Day Change of Time Change of Number of People 1.______2. ______3. ______4. ______5. ______
4. Attending to Guests
Task 4.1 Directions: Read the passage and fill in the missing words in the list of the waiter’s procedure in attending to the guest.
At the Restaurant
At the restaurant, there are many who work in order to run a smooth operation. Everyone plays an important role, starting from the head waiter who supervises schedules and checks the attendance of all the service staff. When the dining room is ready for service, he will hold staff briefings and tell them about the special items each day and any changes on the menu. When the restaurant opens, the hostess will receive and greet guests at the entrance of the restaurant then direct them to their tables. After the guests are seated, the waiter will come to greet them and ask them for their drink orders then give them the menu and tell them the special of the day. He will let the guests go through the menu while he goes to get their drinks from the bartender at the bar. When he comes back with drinks, the guests should be ready to order. The waiter must repeat the guests’ orders to make sure of no misunderstandings. Then he will give the food order to the cashier and the duplicate order to the chef in the kitchen. He will be responsible for taking the food to the guests when it is ready. The waiters and waitresses will have the bus person to assist them in setting up the table and the service station, to make sure that there is a sufficient supply 164 Chapter 6 Restaurant
of chinaware, glassware and silverware ready for the next customer. At the beginning of the meal, the bus person should fill and refill the water glasses and bring bread and butter to the guest. During the meal it is his duty to remove the finished dishes and silverware and also empty the ashtray. When the guest has asked for the bill, the waiter will get it from the cashier and present it to the guest in a folder and after receiving the money or a credit card, takes it back to the cashier and gets the change or fills out the credit form and returns it to the guest for a signature.
(Source: Sawatchooto & Price, 2001: 542-543)
1. ______the guest. 2. Take ______orders. 3. Give the ______and ______the food. 4. ______drinks. 5. Take food______. 6. ______the order. 7. Give the ______to the cashier and the______. 8. ______the food. 9. Present the ______. 10. Get the ______and ______the guest.
Task 4.2 Directions: Listen to the conversation in welcoming diners to the restaurant, and then answer the question.
Host: Good evening, sir, madam. Welcome to the Metro restaurant. May I take your coats? Diner 1: Good evening. Thanks. Host: Would you like an aperitif before you order? Diner 2: Yes, please. Could we have two glasses of prosecco? Host: Certainly. Let me give you some menus. I’ll come back to take your order in a few moments. Diner 1: That’s wonderful, thank you. Host: Of course. We also have some specials on the board. Diner 2: What are the specials? Host: The specials today are rack of lamb, lemon sole and a vegetarian pasta dish. Chapter 6 Restaurant 165
(Later) Host: Here you are. Two glasses of prosecco. Are you having wine this evening? Diner 1: Thank you. Yes, we are. Host: Here’s the wine list. We have four excellent red and white house wines and on the last pages you’ll find the full wine list. Diner 1: Thank you. Host: Let me know when you’re ready to order. (Source: Adapted from Seymour, 2011: 58-59)
1. What two things does the host offer to do when the diners arrive? ______2. What do the diners order as an aperitif? ______3. Does the host take their order immediately? ______4. Name two dishes that are on the specials board. ______5. How many house wines are on the wine list? ______
Task 4.3 Directions: Complete the conversation with the given words in the box.
come aperitif reserved menu welcome
Hostess: Good evening. (1)______to Sunflower Restaurant. Do you have a reservation? Guest: Yes, I’ve (2)______a table for two at 7.00 p.m. under the name of Carson. Hostess: Yes, Mr. Carson. Would you (3)______this way, please? (They follow the hostess to the reserved table in the corner.) Hostess: Here is your table. Would you like an (4)______before you order? Guest: Yes, we would like a bottle of vermouth, please. Hostess: Yes, Mr. Carson. I’ll bring you the (5)______.
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Task 4.4 Directions: Listen to the conversation and pay attention to the things the guests order. Write down their order
Mr. Carson Mrs. Carson Soup: ______Main course: ______Salad: ______Dessert: ______
Waiter: Are you ready to order, ma’am? Mrs. Carson: I think I’ll have the French onion soup. Mr. Carson: I’d like a beef consommé. Waiter: And what would you like for the main course? Mrs. Carson: Is there anything you recommend? Waiter: Of course, madam. Why don’t you try our veggie steak? It’s very good. Mrs. Carson: What is veggie steak? Waiter: It’s a vegetarian steak. Tofu is prepared as a steak and seasoned with salt, pepper, and garlic. We cook until it’s crispy on the outside and hot in the middle. It’s one of the chef’s specials. Mrs. Carson: That sounds so nice. I’ll have that. Waiter: And you, sir? Mr. Carson: I’ll have fillet mignon. Waiter: How would like it, sir? Mr. Carson: Medium, please. Waiter: Would you like a salad, ma’am? Mrs. Carson: I’ll have a mixed salad. Waiter: And for you, sir? Mr. Carson: A Caesar salad, please. Waiter: Would you like anything to drink with your meal? Mr. Carson: We’ll have two glasses of white wine, please. Waiter: All right, so that’s the French onion soup, beef consommé, veggie steak, fillet mignon—medium, mixed salad, Caesar salad, and two glasses of white wine. Your order will be served shortly. …………………….. (The diners have finished their main courses.) Waiter: Sorry to interrupt. May I clear away your plates? Chapter 6 Restaurant 167
Mr. Carson: Yes, please do. We’ve finished. Waiter: How were your main courses? Was everything satisfactory? Mr. Carson: Yes, thank you. It was all excellent. Waiter: Would you like to see the dessert menu? Mrs. Carson: Yes, please. (Looks at the menu.) I don’t know what to have. What would you recommend for the dessert? Waiter: I can recommend caramel custard, or you might like blueberry pie. Mrs. Carson: I’d like caramel custard. How about you, Chris? Mr. Carson: No, thank you. I think I’ll skip dessert. Waiter: Can I bring you anything else? A coffee or a digestif, perhaps? Mr. Carson: Could I just have an espresso? Waiter: Of course. Mr. Carson: And then could I have the bill, please? Waiter: Of course, sir. I’ll be back right away with your caramel custard and coffee. Mr. Carson: Can I pay by credit card? Waiter: Yes, sir…...Oh, I’m afraid we don’t accept that kind of credit card, sir. Only VISA and MasterCard. Mr. Carson: OK. Then I’ll use my VISA card. Waiter: Here’s your bill, sir. Please put your card in the terminal, enter your PIN, and then press the green OK button. Mr. Carson: All right. Waiter: Thank you, sir. I hope you enjoyed your dinner.
Task 4.5 Directions: A guest arrives for dinner at a restaurant. Fill in the missing parts with the words in the box. Then listen to the conversation to check your answers.
dressing cooked entrée expecting repeat check comes with momentarily
Host: Your table is ready, Mr. Douglas. It’s right over here. Guest: Sounds good. I’m really hungry. Host: (Waits for Mr. Douglas to sit down) Here’s a menu. Your server will be with you (1)______. Guest: Thanks. Oh, could you give me two menus? I’m (2)______a friend. 168 Chapter 6 Restaurant
Host: I’ll just put the other one here. (The server comes over.) Server: Are you ready to order, Mr. Douglas? Guest: Well, I guess my friend won’t be joining me after all. So, I’d like the garden salad to start. Server: What kind of salad (3)______would you like? We have Italian or Thousand Island. Guest: Italian. And I’m going to go with the sirloin steak for an (4)______. Server: And how would you like your steak (5)______? Guest: Rare. Server: The steak (6)______your choice of a baked potato or mashed potatoes. Guest: I’ll take mashed potatoes, please. Server: Certainly. Let me (7)______your order, Mr. Douglas. You would like a garden salad with Italian and a rare steak with mashed potatoes. Guest: Yeah, that’s right. (The server checks up on her guest.) Server: Is there anything else I can get for you, Mr. Douglas? Some dessert, perhaps? Guest: No, thanks—just the (8)______, please. (Source: Adapted from LiveABC, 2013(A): 96)
Task 4.6 Directions: A lot of French words are used in restaurants. Can you match these French restaurant terms to their explanation?
1. aperitif A. An alcoholic drink that people drink after a meal 2. table d hote B. An alcoholic drink that people drink before a meal 3. a la carte C. The person in charge of a restaurant who welcomes diners and gives orders to the waiters 4. maître d D. A style of menu in a restaurant when each dish has a separate price 5. digestif E. A meal served in a restaurant at a fixed price, with a limited number of dishes to choose from
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Task 4.7 Directions: Write the dish names in the proper category.
Caesar salad ice cream baked salmon lemonade fish and chips cheesecake BBQ ribs Buffalo wings latte spaghetti French onion clam chowder
Appetizers Soups Salads
Entrees Dessert Drinks
Task 4.8 Directions: Match the question with the appropriate response.
1. What do you recommend A. Today, we’ve got some clam chowder. for dessert? How does that sound? 2. How large are the portions? B. OK. Bring us some iced tea, please. 3. Could you tell me what the C. You might like the mousse. soup of the day is? It’s delicious. 4. What kind of salad do you have? D. I don’t think they’re big enough to share. 5. Would you like something to E. We’ve got Caesar, garden, and drink before your meal? spinach.
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Task 4.9 Directions: Listen to the conversation between a guest and a waiter taking order and complete the following order list.
Order List [ ] chicken [ ] fish [ ] steak Entrees ______medium-rare ______medium ______medium-well ______well-done Side Dishes [ ] baked potato [ ] green salad Dressing [ ] Thousand salad [ ] Italian [ ] French Special Request (s) Figure 6.6 Order list (Source: Adapted from LiveABC, 2013B: 60)
5. At the Bar
Task 5.1 Directions: Listen to the conversation and complete the missing parts.
Host: How are you (1)______, sir? Do you have a reservation? Guest: No. Do you have a table for one available? Host: Not right now. If you’d like a seat (2)______while you wait, I’ll let you know when your table is ready. Guest: How long do I have to wait? Host: There should be a table available in (3)______, sir. Guest: That would be fine. The name is Diep. Host: Alright, Mr. Diep. (4)______, please. (Mr. Diep sits down at the bar.) Chapter 6 Restaurant 171
Bartender: Long day at the office, sir? Guest: Yes. I’d like a scotch (5)______. Bartender: Coming right up. Guest: Do you have popcorn or peanuts—something I could (6)______on? Bartender: (Handing Mr. Diep some peanuts.) You can order (7)______the menu as well, sir. Guest: Alright, do you have (8)______on the menu? Bartender: Yes, we do. Guest: Then I’ll have a (9)______of six. Bartender: Of course. (After a few minutes) Bartender: Are you in the mood for another drink, sir? Guest: What do you have on tap? Bartender: Guinness and Carisberg. Guest: Then I’ll take a (10)______Carisberg, please. (Source: Adapted from LiveABC, 2013(A): 94)
Task 5.2 Directions: Listen to the conversations at the hotel bar. Then decide if the following is True (T) or False (F). Conversation 1 Bartender: Good evening, sir. How are you this evening? Guest: Fine, thanks. Bartender: What can I get you? Guest: I’ll have a beer, please. Bartender: Of course, sir. Would you like draught or bottled beer? Guest: I’d like to try a draught beer. What would you recommend? Bartender: Well, the German and Czech pilsner on draught are very popular. Guest: Right. I’ll have a Czech pilsner, please. Bartender: There you are, sir. That’ll be £3.90, please. Guest: Thank you.
Conversation 2 Bartender: Good evening, ladies. What would you like this evening? Guest: Two gin and tonics, please. And could we have long drinks with lots of ice please? Bartender: Of course. Would you like a slice of lemon? Guest: Yes, please. 172 Chapter 6 Restaurant
Bartender: Here you are. Would you like to pay for them now or shall I start a tab for you? Guest: I think we’ll start a tab. We might have another drink later on. Bartender: Of course. Could you give me your room number, please? Guest: I’m in 469. Bartender: Could you sign here, please? Guest: Thank you. (Source: Adapted from Seymour, 2011: 50-51)
______1. The man chooses a bottled beer. ______2. The bartender recommends beers from Germany and the Czech Republic. ______3. The ladies don’t want ice and lemon in their drinks. ______4. The ladies are not staying in the hotel. ______5. The ladies want to pay for their drinks later in the evening.
Task 5.3 Directions: Put the dialogue between a bartender and a guest into the correct order.
______Bartender: Would you like ice? ______Bartender: Good evening, sir. How are you this evening? ______Guest: I’m fine, thank you. ______Guest: Can you charge it to my room? ______Guest: Scotch and soda, please. ______Guest: No, thank you. ______Guest: It’s 1204. ______Bartender: That’ll be £6.00, please. ______Bartender: What can I get you? ______Bartender: Of course, sir. Can you give me your room number?
Task 5.4 Directions: Suppose you are working at the bar. Read the cues and take the guest’s order. You: (1)______(Say hello to the guest politely.) Guest: Good evening. How are you? You: (2)______(Answer politely and ask the guest what he would like to drink.) Guest: I think I’ll have a beer. What bottled beer do you have? Chapter 6 Restaurant 173
You: (3)______(Tell the guest Grolsch, Heineken and Budweiser.) Guest: What would you recommend? You: (4)______(Choose one of the two beers yourself and recommend it.) Guest: Fine. Then I’ll have one of those. You: (5)______(Give beer to the guest.) Guest: How much do I owe you? You: (6)______(Tell the guest $5.00.) Guest: Can I put it on a tab? You: (7)______(Tell the guest yes and ask for his room number.) Guest: I’m staying in Room 607. You: (8)______(Thank him and ask the guest for signature.)
6. Room Service
Task 6.1 Directions: Listen to the conversation in taking room service order, and then answer the question.
Room service: Room service, can I help you? Guest: Good morning. Can I order some room service? Room service: Of course, madam. What would you like? Guest: I’d like a continental breakfast. Room service: Very good, madam. Would you like tea or coffee? Guest: Coffee. Could I have a cappuccino? Room service: Certainly, madam. Guest: How long will that be? I’m in a hurry this morning. Room service: It’ll be with you in ten minutes. Guest: Good. Room service: Could I have your room number, please? Guest: It’s 1002. Mrs. Hepworth. Room service: Thank you, Mrs. Hepworth. Goodbye. 174 Chapter 6 Restaurant
Guest: Thank you. Goodbye. (About ten minutes later.) Room service: (Knocks the door.) Guest: One moment. Just coming! Room service: Good morning, madam. Room service. Guest: That was quick. Room service: One continental breakfast with a cappuccino. Could you sign here please, madam? Thank you. Enjoy your breakfast. Guest: Thanks. (Source: Adapted from Seymour, 2011: 78-79)
1. What kind of breakfast does the guest order? ______2. What kind of coffee does the guest order? ______3. How quickly will the guest get her breakfast? ______4. Why does the guest want her breakfast quickly? ______
Task 6.2 Directions: Put the conversation between room service and a guest into the correct order.
______Room service: Very good, madam. Would you like tea or coffee? ______Room service: Room Service, can I help you? ______Room service: Of course, madam. What would you like? ______Room service: Thank you. ______Guest: Good morning. Can I order breakfast? ______Guest: I’d like a boiled egg with whole-wheat toast and fresh fruit. ______Guest: How long will that be? I have a meeting in an hour. ______Guest: Tea, please. English breakfast with milk. ______Room service: Certainly, madam. ______Guest: Good. ______Room service: Could I have your room number? ______Guest: It’s 1025. ______Room service: It’ll be with you in 15 minutes. Chapter 6 Restaurant 175
Task 6.3 Directions: Suppose you have to take and deliver the room service orders. Read the cues given and take the guest’s order. You: (1)______(Answer phone by saying department and your name and asking what the caller wants) Guest: Good evening. Is it too late to order some room service? You: (2)______(Tell the guest it’s not too late and ask what he wants.) Guest: Could I have a fish burger with fries and a beer? You: (3)______(Reply politely and ask the guest what kind of beer.) Guest: I’ll have a Budweiser, please. You: (4)______(Ask the guest if he wants ketchup with his burger.) Guest: Ye, please. How long will that be? You: (5)______(Tell the guest about 15 minutes and end call politely.) (Fifteen minutes later.) Guest: Yes. What is it? You: (6)______(Tell the guest who you are and why you are knocking.) Guest: Oh, right. One moment, please. You: (7)______(Confirm to the guest what you have brought.) Guest: Just put it down on the table, please. You: (8)______(Do as the guest asks and ask him for a signature.) Guest: Sure. Here you are. You: (8)______(Thank the guest, end conversation politely and say good night.)
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Focus on Language
1. Breakfast Breakfast is normally placed into two types: 1.1 Continental Breakfast is the most common style hotels offer their guests. It is quick and easy to prepare and offer light options for guests. It simply consists of juice, tea, coffee, toast, rolls, croissant, jam, marmalade, and honey, etc. 1.2 American Breakfast includes more selections. It is typically provided with choices of eggs, cereals, or pancakes with side dishes such as bacon or breakfast sausages, hash browns, or home fried and toast. At breakfast there are several ways to cook eggs: soft/hard boiled, scrambled, fried, poached and omelette. Note: In the US, there are many different ways to ask for fried eggs to be cooked, for example, over easy, which means cooked on both sides, and sunny side up, which means cooked on one side.
2. Someone can’t stand someone/something
Subject + can’t/couldn’t + stand + N./V.ing.
She can’t stand the smell of cigarette. I can’t stand taking a bus. I can’t stand seafood. The guests next door are noisy. We can’t stand it. 2.1 Can’t stand doing something I can’t stand waiting for trains. 2.2 Can’t stand someone doing something She couldn’t stand anyone smoking in the restaurant. 2.3. Can’t stand the sight of someone/something Mary couldn’t stand the sight of blood.
3. Be in the mood for something/doing something We can use ‘be in the mood for something/doing something’ when we want to say we feel like doing or having something. I’m in the mood for a massage. They’re in the mood for Japanese food. Melisa is not in the mood to go out tonight. Chapter 6 Restaurant 177
I’m not really in the mood for shopping. We’re in the mood to exercise today.
Useful Expressions
1. Breakfast orders Could I have your room number, please? The continental breakfast is on the buffet. Feel free to help yourselves/yourself to the buffet. Here is your menu. Here are your menus. I’ll come and take your order in a moment. Can I bring you………………? What kind of tea/bread would you like? Would you like anything from the menu? Here you are. Enjoy your breakfast. Is there anything else I can get you? 2. Making reservations I’d like to reserve a table for two, please. I’d like to make a reservation for this evening at 6.30. I’d like to reserve a table near the window for two at lunchtime. Do you have a table for two this evening? Do you have a private room for ten for lunch today? 3. Finding out what the caller wants When would that be for? For what time? What time will you be arriving? Is that today, sir? For how many? How many would that be for? Who’s the reservation for? Who’s the booking for? May I ask you name and room/phone number? 4. Giving information about restaurant hours We open at 6.00 p.m. We close at 12.00 p.m. We’re open until midnight. 178 Chapter 6 Restaurant
I’m afraid we only serve lunch until 2.30 p.m. I’m sorry, we’re not open on Wednesdays. 5. Taking restaurant reservations Would you like a table near…………..? Would you like a private room? Under whose name should I make a reservation? We have a table for two on the 2nd of July. A table for two for this evening for Mr. Simpson. A table near the window for two at 6.30 for Mr. Jones. That’ll be fine, sir. Yes, thank you, Mr. Smith. Certainly, sir. Thank you. We look forward to serving you. We look forward to seeing you tonight. 6. Refusing a reservation I’m sorry, there aren’t any tables left for 7.00, but I can give you a table at 8.00. Would that be all right? I’m sorry. We’re fully booked for this evening. 7. Receiving guests at a restaurant Do you have a reservation? What time is your reservation for? Your table will be ready shortly, Mr. White. This way, please. I’ll take you to your table. Here’s your seat, sir/ma’am. Your waiter will take your food order in a minute. Do you need me to take your coat? 8. Changing reservations I have a reservation for this evening. But I want to put it off. We’re going to have to postpone our reservation for tomorrow to Friday. We’ve reserved a table for tomorrow at 12.00, but I’d rather come for dinner. We’re booked for 7.00. Can I come at 6.00 instead? There will be eight of us instead of six. I made a reservation for five persons this evening, but there will be ten instead.
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9. Asking for repetition I’m sorry, I didn’t hear what you said. Could you speak a little louder, please? I’m sorry, I didn’t understand what you said. I’m sorry, I didn’t quite catch your words. Could/Would you repeat that, please? Could/Would you say that again, please? Would you mind repeating that? 10. Greeting guests A waiter might say… Welcome to the …………………restaurant. Have you made a reservation? Do you have a reservation? Did you make a reservation with us? Did you book a table? A guest might say… Yes, we have a reservation for a party of five under the name of Robinson. Yes, the name’s Robinson. Yes, it’s under Robinson. 11. Receiving guests Would you prefer a seat in the smoking or nonsmoking section? Do you want a seat by the window? Is a table in the bar area OK with you, ma’am? We could move you to a private room if you like. I’ll show/take you to your table now. This way, please. Follow me, please. Here’s your seat, sir/ma’am. Your waiter will take your order in a minute. Do you need to take a coat? May I take your coat? 12. Attending to guests Would you like an aperitif before you order? Let me give you some menus. I’ll come back to take your order in a few moments. The specials today are……………….. Are you having wine this evening? 180 Chapter 6 Restaurant
Here’s the wine list. Let me know when you’re ready to order. Are you ready to order? Take your time. What are you going to have? Have you chosen some wine? 13. Finishing the meal May I clear away your plates? How were your main courses? How was your meal? Was everything OK? Was everything satisfactory? Can I bring you anything else? We accept……I’m afraid we don’t accept……………. Could you sign here, please? Put your card in the terminal. Enter your PIN number. Press the green OK button. 14. Serving guests at the bar What can I get you tonight? Would you like lemon or lime in your gin and tonic? Do you prefer draft/draught or bottled beer? Would you like a large or small beer? Would you like ice/a slice of lemon? Here is your scotch on the rocks. Enjoy your drink. That’ll be (price), please. Would you like to pay for them now? Shall I charge this to your room? Shall I start a tab for you? Could you sign here, please? 15. Room service What would you like? Would you like tea or coffee? It’ll be with you in (about)……………..minutes. Could I have your room number, please? Could you sign here, please? Enjoy your breakfast.
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Role Play
Work in pairs or in group of four people. Try different roles in situations related to restaurant services. Create a conversation between a guest and a host, a waiter, a bartender, or a room service staff from expressions you have learnt from this chapter adding any necessary information. ______
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Summary This chapter familiarizes learners with various topics related to restaurant services: food equipment, breakfast, dinner at the hotel, attending to guests, at the bar, and room service. Model dialogues are presented through reading and listening tasks. Focus on language mentions two main types of breakfast typically served in hotels. Using ‘Someone can’t stand someone/something’ and ‘Be in the mood for something/doing something’ is also discussed in this part. Writing and speaking tasks are also assigned to practice communicative skills. Besides, useful expressions are stated to be used as guidelines when responding to the guests in relation to restaurant services situational context. After completing this chapter, the learners know food equipment for table setting. At breakfast, they know how to tell guests where things are, offer guests a choice of breakfasts, and take guests’ breakfast orders. According to dinner at the restaurant, they know how to welcome guests, give guests the menu, serve their drinks, take food orders, explain the menu, help diners make a choice, offer dessert and coffee, bring the bill at the end of a meal, and handle payment. Regarding the bar, they can take drinks order, recommend different drinks, and take payment. Finally, in terms of room service, they are able to take room service orders and deliver the orders to the guest’s room.
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References
Barnard, R. & Cady, J. (2011). Business Venture Beginner: Student Book. New York: Oxford University Press. Clarke, S. (2015). in company 3.0: Elementary Student’s Book Pack Premium. 2nd ed. London: Macmillan Education. LiveABC. (2013A). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) ______. (2013B). Tourism English: A Hands-On Course for Tourism Professionals (Sahawattanapong, P, Trans.). Tourism English. Bangkok: Nanmeebooks. (2008) Restaurant staff. (2016). Retrieved November 9, 2016, from http://www.Istock photo.th/photos/hotel-restaurant- staff?phrase=hotel%20restaurant%20 staff&excludenudity=true&sort=best Sawatchooto, W. & Price, C. (2001). At the Hotel Restaurant (Food and Beverage). In English for Hotel Personnel. 5th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher. Wiriya, N. (2017). English for Communication in Hotel Business. Bangkok: Biscuit.
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Course Syllabus Chapter 7 Dealing with Complaints
Contents Introduction Room Condition Problems Food and Drink Problems Tableware and Dining Condition Problems Payment Problems Summary References
Behavioral Objectives Students should be able to: 1. answer questions about the reading text material and conversations correctly, 2. respond to guests’ complaints in each situation, 3. explain situations, 4. apologize for the mistakes politely, 5. write a dialogue and role play according to the given situation.
Instructional Activities 1. The teacher leads students into the lesson by discussing with the students to see if they know about complaints made by hotel guests. 2. The students are asked to match common complaints with the relevant topics. 3. The students are asked to listen to complaints about food and drink problems, as well as tableware and dining condition. Then write down the details of each guest’s complaint. 4. The students are asked to match complaints with appropriate responses. 5. The students are asked to complete the conversation about payment problems.
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6. The students are asked to write a dialogue responding to guests’ complaints using the clues provided. 7. The teacher and the students discuss grammar points used in the contextual situations, as well as useful expressions. 8. The students are divided into groups of two to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises
Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. 3. Assessing students’ role-play performance.
Chapter 7 Dealing with Complaints
Introduction In hotel business, providing clients with satisfactory service is regarded as the main aim. However, clients sometimes complain about services during their stay at hotels. Some complaints may be unreasonable or unjustified, or may not be hotel staff’ faults. It is, thus, usually best to apologize and offer to take action. In the service industry ‘The client is always right.’, even if he or she is wrong. An apology costs nothing and can help the clients to feel better, and complaints can help professionals to improve his or her service in future. (Jones, 2011: 91). Therefore, it is essential for those working in hotels to be aware of the most common complaints made by dissatisfied clients and also know how to handle them in a professional and satisfactory manner. This chapter, consequently, focuses on the most common complaints the hotel staff are likely to encounter during the clients’ stay as follows: room condition problems, food and drink problems, tableware and dining condition problems, and payment problems.
Figure 7.1 Customer complaints (Source: Oxbridge Academy, 2015: 1)
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1. Room Condition Problems
Task 1.1 Directions: Discuss the following questions. 1. What are some common complaints guests might make in a hotel? ______2. Do you know how to handle guest complaints in a professional way? ______3. Would you feel upset after hearing lots of complaints? ______4. What kinds of characteristics would help when dealing with guest complaints? ______5. Would you like to be a hotel clerk responsible for handling complaints? Why or why not? ______
Task 1.2 Directions: Match these common complaints with the relevant topics.
Complaint Topic 1. The people in the room next door A. Booking problems are too noisy. B. Maintenance issues 2. The remote control doesn’t work. C. Late-night complaints 3. I reserved a nonsmoking room, not a smoking one. 4. I’m not able to use the phone in my room. 5. The sheets on my bed don’t seem clean. 6. The air conditioner is leaking water all over the floor. 7. I specified ordered a room with a view.
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Task 1.3 Directions: Listen to the conversations and decide if the following statements are True (T) or False (F). (F = Front desk clerk)
Conversation 1 F: Good afternoon, Reception, Susan speaking. How can I help you? Guest: Hello. I have a complaint. I’ve just checked into Room 745 and it smells of smoke. F: I’m very sorry to hear that, sir. Please accept my apologies. Guest: It’s horrible. F: Yes, some guests unfortunately ignore the No Smoking signs. Guest: Well, what are you going to do about it? F: Don’t worry. I’ll find you another room immediately. Please wait in your room. I’ll send someone up to collect your bags and move you to another room. Guest: Thank you. F: I can offer you a superior room on a higher floor with a view over the city. Would that be acceptable? Guest: That sounds fine. Thank you very much.
Conversation 2 Sam: Good afternoon, Guest Services. Sam speaking. Susan: Sam, this is Susan. Please go up to Room 745 ASAP, collect the guest’s luggage and move him to Room 1203. He says the room smells of smoke. And tell him we will send up a bottle of wine on the house. Thanks. Sam: OK, Susan. (Source: Adapted from Seymour, 2011: 42-43)
______1. The guest says that Room 1203 smells of smoke. ______2. Susan will move the unhappy guest to a better room. ______3. Susan tells the unhappy guest to come back down to Reception. ______4. Susan plans to give the unhappy guest a free bottle of wine. ______5. The guest is happy with Susan’s solution to the problem.
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Task 1.4 Directions: Put the word in the sentences into the correct order.
1. can/ I/ you/ superior/ room/ a/ offer ______. 2. Would/ acceptable/ that/ be ______? 3. somebody/ bags/ collect/ to / send/ your/ I’ll/ up ______. 4. Please/ apologies/ my/ accept ______.
Task 1.5 Directions: The unhappy guest receives a note from the hotel manager with the bottle of wine. Complete the note with words in the box.
accept superior apologies room Thank you can smoke
Dear Mr. Silvia,
Please (1)______my (2)______for the smell of (3)______in your (4)______. (5)______for bringing it to our attention. I hope that your (6)______room is to your satisfaction.
Please accept this bottle of wine with the compliments of the hotel. I hope you enjoy the rest of your stay. If there is anything else I (7)______do for you, Please don’t hesitate to contact me or my staff.
Yours sincerely, J Edwards John Edwards General Manager
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Task 1.6 Directions: Complete the missing parts in the conversations guests complaining about their rooms, using given words in the box. Then listen to check your answers.
Conversation 1
immediately as nice as very sorry as for first-rate
Housekeeper: Good morning. Housekeeping. What can I do for you? Guest: I’ve heard that the facilities of your hotel are (1)______, but my room is not (2)______I expected. Housekeeper: What seem to be the problems, sir? Guest: Well, the desk lamp is broken. And it’s so hot in here. Doesn’t this room have climate control. Housekeeper: I’m (3)______, sir. What is your room number? Guest: I’m in Room 621. Housekeeper: Certainly, sir. I’ll send someone up (4)______to fix the desk lamp. (5)______the room temperature, it’s usually set at 24 degrees Celsius. If you feel hot, you can use the control panel to reset it. The control panel is next to the bathroom light switch. Guest: Oh, alright.
Conversation 2
right away shut-eye inconvenient terribly maintenance
Housekeeper: Good evening. Housekeeping. How may I help you today? Guest: Can you do something about the air conditioner? It’s making a strange noise. Housekeeper: I’m so sorry, ma’am. I’ll ask a (6)______worker to check it (7)______. Is your room number 1126? Guest: Yes, it’s 1126. (Hours later) Guest: The air conditioner is making a funny noise again, so I can’t fall asleep. Please do something. I really need to get some(8)______.
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Housekeeper: I’m (9)______sorry, ma’am. If you’d like, we can move you to Room 1128. It’s the room right next to yours. Guest: Well, it’s a bit (10)______. But as long as there’s nothing wrong with that air conditioner, I’ll move. (Source: Adapted from LiveABC, 2013(A): 82)
Task 1.7 Directions: A guest calls Housekeeping. There are some problems with his bathroom. Listen to the conversation and complete the missing parts.
Housekeeper: Good evening. Is there anything I can do for you? Guest: The (1)______in my bathroom is (2)______, and I can’t (3)______the toilet. Housekeeper: I’m very sorry about that, sir. We’ll send a plumber up (4)______possible. What’s your room number, sir? Guest: 1320. Please make it quick. And while you’re at it, could you have someone bring me some clean towels and more soup? Housekeeper: No, problem, sir. We’ll send (5)______to your room in a minute. (Source: Adapted from LiveABC, 2013(A): 84)
Task 1.8 Directions: Complete the conversation with words in the box. Then listen again to check your answer.
vacuum make sure afraid apologize them send
Staff: Reception. How can I help you? Guest: Yes. I’m (1)______the maid didn’t change the bath towels in my room. Staff: I am terribly sorry, ma’am. I will send a maid to change (2)______right away. Guest: And there’s another problem. The floor is very dirty. Can you (3)______someone to clean it? Staff: Please let me (4)______for this. I will report this matter to the Housekeeping and send a maid to (5)______the floor. We will (6)______this does not happen again. Guest: That’s very kind of you. Staff: Are there any other problem, ma’am. Guest: No, thank you. Chapter 7 Dealing with Complaints 193
Staff: Thank you for calling, ma’am. (Source: Adapted from Wiriya, 2017: 131-132)
Task 1.9 Directions: Put these sentences in the conversation in the correct order.
______Reception: Right, I see. I’ll ask someone to come up straight away. ______Guest: Yes. I’m in room 206. I’m afraid I have a small problem. ______Reception: Oh, dear. I’m sorry to hear that. What’s the matter? ______Reception: It won’t be long. I’m really sorry about that. ______Reception: Goodbye. ______Guest: That’s OK. Goodbye. ______Guest: Thank you. How long will it take? ______Guest: It’s my television. It doesn’t work. ______Reception: Reception. Can I help you? (Source: Clarke, 2015: 55)
2. Food and Drink Problems
Task 2.1 Directions: Listen to the diners complaining to the waiter in the hotel restaurant. Then answer the questions.
Conversation 1 Diner: Waiter! Waiter: Yes, ma’am. Diner: I think this fish is not fresh. It smells. Waiter: I’m terribly sorry, ma’am. I can give you something else if you’d like. Diner: I’d like some fresh fish. Anything that is fresh. Waiter: I’ll speak to the chef and see what he can offer you. Diner: All right. …………………………………… Waiter: Is everything all right, ma’am? Diner: Not really. This Thai dessert you recommend is much too sweet for me. Waiter: I’m afraid most Thai dessert are rather sweet. In that case, you could try the fruit. Diner: No, that’s OK. I think I’ll have the coffee instead. 194 Chapter 7 Dealing with Complaints
Waiter: Very well, ma’am. I’ll be right back. Diner: Waiter! Waiter: Yes, ma’am. Diner: This coffee is too strong for me. Waiter: I’m sorry, ma’am. I’ll get you another one. (Source: Trirat, 2001: 901)
Conversation 2 Waiter: Here you go. Is there anything else I can get for you? Diner: Uh….I’m sorry, but I didn’t order this. I ordered the steak. Waiter: This is the steak. Diner: But there is sauce all over it! I didn’t order it like this. Waiter: This is how our chef cooks steak. It’s our most popular dish. Diner: But this steak is…..undercooked! I can see….blood! Waiter: Well, didn’t you order your steak rare? Diner: No, I ordered it well-done. I can’t eat this. I’m sorry. Waiter: I’ll take it back to the kitchen and bring you another one. I’m sorry about the mistake. Diner: That’s OK. And could you ask the chef not to put sauce on it, please? Waiter: Sure. I’ll be right back. (Source: Adapted from LiveABC, 2013(B): 61)
1. Why is the diner in conversation 1 unhappy with her order? ______2. What’s wrong with her coffee? ______3. What’s the complaint in conversation 2? ______4. How does the waiter handle the complaint in conversation 2?
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Task 2.2 Directions: Listen to the conversation in which the diner is making complaints to the Food and Beverage Manager, and complete the following details.
Name of diner Tone of voice Details of Action taken friendly/unfriendly Complaints
Manager: How can I help you, Mr. Whitney? I’ve been told that you asked to see me. Mr. Whitney: That’s right. I’m not at all satisfied. Manager: If you could tell me what the problem is exactly, I’m sure it could be taken care of. Mr. Whitney: At first, the waiter came to me with the fillet of sole, not the steak I ordered. But that was all right because he finally brought me the steak. And how the steak….. Manager: What’s wrong with it, sir? Mr. Whitney: It’s still raw. When I ordered, I emphasized I wanted it medium. When I complained to your waiter, he didn’t seem to take any action. Manager: I’m extremely sorry, sir. I’m sure the waiter didn’t mean to be rude. He should have changed it. But we’re terribly busy today and perhaps he didn’t understand you correctly. I’ll have the steak changed immediately. Mr. Whitney: That’s better. At least someone cares. And another thing, I think the wine is corked. Manager: Are you sure, sir? That Chabis has been very good. We’ve got so many orders tonight. Mr. Whitney: Go ahead. Taste it yourself. Manager: (After tasting)……Well, there doesn’t seem to be anything wrong with it. Perhaps it’s a little dry for your taste. I would recommend you try Beaujolais next time. Mr. Whitney: Maybe I will. (Source: Trirat, 2001: 901-902) 196 Chapter 7 Dealing with Complaints
Task 2.3 Directions: Listen to the guests complaining about the food and drink. Then write down the details of each guest’s complaint.
Guest Kind of food/drink Details of complaint Guest 1
Guest 2
Guest 3
Guest 4
Guest 5
Guest 6
Guest 7
Guest 8
Guest 9
Guest 10
3. Tableware and Dining Condition Problems
Task 3.1 Directions: Listen to the conversation in dealing with an unhappy customer. Then answer the questions.
1. What drink has the guest ordered from the bar? ______2. What is the problem with her glass? ______3. Why is she unhappy with her drink? ______Chapter 7 Dealing with Complaints 197
Waiter: Here’s your mineral water with ice and lemon, madam. Guest: I’m sorry, I can’t drink out of that. The glass is dirty and there’s lipstick around the edge. Please take it away and bring me another one. Waiter: I’m very sorry, madam. I’ll replace it right away. Guest: Thank you. ………………………… Waiter: Here you are, madam. I hope this glass is better for you. Guest: Yes, it looks a lot better, thank you. Waiter: My pleasure. Guest: Excuse me? Waiter: I asked for still mineral water, not sparkling. Guest: Oh, sorry. I do apologize. I’ll exchange it at once.
Task 3.2 Directions: Listen to the conversation in which a guest complaining about tableware. Then answer the questions.
1. What is the guest’s name? ______2. Has the guest been to this hotel before? ______3. What does the guest feel about the dining room? ______4. What else does he complain? ______5. Who has to look into the matter as soon as possible? ______
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Receptionist: Good afternoon, Mr. Whyte. How was your trip you to the Grand Palace? Mr. Whyte: Very nice, thank you. By the way, just one thing before I leave. Frankly, I think you’ve got to do something with the food and beverage service here, especially the tableware and the dining conditions. I’m sorry to say this but otherwise I’m sure you’ll lose a lot of guests. Receptionist: May I ask what the problem is, sir? Mr. Whyte: I had my dinner at the hotel restaurant last night. I was annoyed because the room was too crowded and stuffy. The way you arrange the tables is absolutely unrealistic. How can you fit that many in there like that? I could hardly move around or breathe. Receptionist: I’m extremely sorry to hear that, Mr. Whyte. I’ll talk to the Food and Beverage Manager so he can look into the matter. Mr. Whyte: And he should take action very soon too. Oh, please also tell him to check all the tableware more often and in particular before it is served to the guests. Some of the glasses and plates are nicked, some are cracked and some are filthy. It’s not up to standard at all. I’m very disappointed. Receptionist: I do apologize again, sir. I’m sure he’ll take action as soon as he gets your complaints. Mr. Whyte: That’s good to hear. I’ve stayed here many times and I don’t want to see you lower your own standard. Receptionist: Thank you very much indeed for your concern, sir. (Source: Adapted from Trirat, 2001: 903)
Task 3.3 Directions: Match each statement/question in column A with an appropriate response in column B.
A 1. I’m not happy at all. It looks like this table hasn’t been cleaned. 2. It’s stuffy in here. I can’t breathe properly. 3. My fork is filthy. Look! You can still see the dirt and the lipstick mark. 4. I thought that this was a non-smoking area. Aren’t you going to do anything about that man? He’s been smoking all evening. 5. How do you expect me to stir my coffee without a teaspoon? Chapter 7 Dealing with Complaints 199
6. It just isn’t good enough. I don’t understand how you can give me a glass which is cracked. 7. It’s terrible hot in here. I’m sweating. Could you turn up the A/C, please? 8. The waiter and waitresses don’t seem to pay any attention to the guests. 9. We’ve been kept waiting now for our meal for half an hour. 10. Waiter! This cup isn’t cleaned.
B A. I’ll have someone change this table cloth for you. B. I’ll talk to their manager, sir. C. I’m terribly sorry, sir. It’s terribly crowed today. D. I’ve already turned it up, ma’am. It will take a while before it gets cooler. E. I’ll ask him to stop it. F. Please let me take it away. It can be very dangerous. I’ll have the waiter bring you a new one. G. I’ll have it changed for you right away. H. I’ll get you one straight away. I. I’ll get a clean cup right away. J. I’m sorry, sir. We’re terribly busy this evening.
4. Payment Problems
Task 4.1 Directions: Complete the conversations with the words in the box.
cashier item pay sushi sign salmon wrong bill
Guest: I’d like to have the bill, please. Waiter: Yes, ma’am. (After the waiter has presented the bill to her.) Guest: I’m afraid you’ve given me the(1)______. The details which are shown here are different from what I ordered. Waiter: I’m sorry, ma’am. May I see your bill? Guest: Could you tell me what this (2)______is? Waiter: That’s for the (3)______you ordered, ma’am. Guest: But I didn’t order any salmon. I only had (4)______and it is already shown on 200 Chapter 7 Dealing with Complaints
the bill here. Waiter: If you wait a moment, I’ll check with the (5)______, ma’am. I think I might be mixing your bill up with another table’s. ……………………………. Waiter: I’m terribly sorry for the confusion, ma’am. There’s been a (6)______. Guest: That’s OK as long as I get the right bill. Waiter: How would you like to (7)______, ma’am? Guest: By credit card. Do you accept VISA? Waiter: Yes, we do. Just a moment, please. …………………………… Waiter: Could you (8)______here, please? Guest: Sure. Here you are. Waiter: Thank you, ma’am.
Task 4.2 Directions: Suppose you are a waiter. Read the cues and respond to the guests’ complaints.
Guest: Waiter! Isn’t anyone going to bring me the bill/the change? You: (1)______(Say you’re sorry and tell the guest the restaurant is terribly busy this evening.) Guest: I don’t think this is my bill. You: (2)______(Say you’re sorry. Ttell the guest if he can wait a moment and you will check with cashier.)
Guest: I don’t understand this item. Could you tell me what it is for? You: (3)______(Tell the guest that’s for the steak he orderd.)
Guest: This charge’s not right. You’re supposed to give me the change of 150 baht. You only give me 100 baht. You: (4)______(Say you’re sorry and tell the guest you will ask the cashier.)
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Focus on Language
1. ASAP When we use the abbreviation ASAP, which stands for as soon as possible, we usually say the letters separately, like this A-S-A-P. This is quite informal.
2. Making comparison with not as……….as We use ‘not as…………..as’ when we say that two parts of a comparison are not equal or not the same in some way.
Subject + is not as + adjective + as
The hotel isn’t as beautiful as I expected. The bed is not as soft as I thought. The room is not as big as I expected. My room is not nice as I expected. The restaurant isn’t as expensive as I imagined.
3. As…………as + possibility We often used expressions of possibility or ability after as……………as.
Subject + verb + adverb + as possible/as one can
We’ll have someone come up as soon as possible. Your meal will be delivered to your room as quickly as possible. We’ve discounted the room as much as possible. Arrive at the airport as early as you can. Please talk as quickly as you can.
4. Using ‘adjectives’ in complaining about food and drink We can use these forms whren complaining about food and drink.
Subject + is + too + adjective (+ for + person) Subject + is not + adjective (+ for + person)
The coffee is too strong (for me). This curry is not spicy enough (for me). 202 Chapter 7 Dealing with Complaints
This tea is not sweet enough (for me.) This Thai dessert is much too sweet (for me.)
Subject + is + adjective Subject + verb + adjective
This soup is cold. This lamb is tough. This steak is overcooked. This Thai dish look unappetizing to me. Note: Other verbs such as appear, taste, seem, etc. can be used. These are adjectives which can be used when talking about food and drink. Tastes of food sweet sour salty bitter hot spicy strong mild bland taseless peppery Characteristics of food (expecially steaks) underdone well done undercooked well cooked raw/rare tough medium rare burnt medium overcooked Freshness of food fresh rancid not fresh stale smelly Tastes of drink strong weak sweet bitter salty dry sour corked
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5. Causatives for dealing with complaints We can use causatives when responding to guests’ complaints.
To have/get something done To have/get someone do
I’ll have the steak changed immeditely. I’ll get the chef look what he can do for you. 6. Verb to ‘do’ We add ‘do’ to make a statement sound stronger. I do apologize.
Useful Expressions
1. Asking what happened May I ask what the problem is? What seem to be the problem/matter? What happened to…………….? What’s the matter with…………..? Is something wrong? What’s going on? What’s wrong? 2. Handling room condition problems I’m (very) sorry to hear that. Please accept my apologies. I’ll send somebody up to…………. I can offer you a superior room. Would that be acceptable? I’m sorry. I’ll ask Housekeeping t clean it up immediately. Don’t worry. Maintenance will check it right away. Your room will be ready soon. Please be patient. This will not happen again. We promise. We’ll have this sorted out by the time you’re ready to check out. 3. Dealing with complaints I’m very/really/extremely sorry. I’ll replace it right away. I hope this one is better for you. Is there another problem? 204 Chapter 7 Dealing with Complaints
I do apologize. That’s for your food and two drinks. 4. Complaints about payment This bill isn’t correct. I didn’t order any salad at all. I’m sure you’ve made a mistake with the bill. The details are different from what I ordered. I don’t think this is my bill. I’m afraid this is the wrong bill. I’m afraid you’ve given me the wrong bill. I’m afraid you’ve given me the wrong change. There is something wrong with my bill. I don’t understand this item. Could you tell me what it is for? What is this item for? I’m not sure I ordered it. There seems to be an error. I don’t think I ordered that. How much longer do I have wait for the bill/the change? I’ve been waiting for my bill/my change for quite some time. Isn’t anyone going to bring me the bill/the change? 5. Responding to the payment problems I’m terribly sorry, ma’am. There’s been a mix-up. If you wait a moment, I’ll check with the cashier. The bill has already been corrected, ma’am.
Role Play
Work in pairs. Try different roles in situations related to dealing with complaints. Create a conversation between a guest and a hotel staff from expressions you have learnt from this chapter adding any necessary information. Then take it in turns.
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______
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Summary This chapter provides the most common complaints by hotel guests: room condition problems, food and drink problems, tableware and dining condition problems, and payment problems. Model dialogues are presented through reading and listening tasks. Focus on language mentions grammar points used in making and dealing with complaints. Furthermore, useful expressions are added to be used as guidelines when responding to the guests’ complaints. After completing this chapter, the learners know how to deal with complaints from the guests, explain the situations, as well as to apologize for the mistakes politely.
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References
Clarke, S. (2015). in company 3.0: Elementary Student’s Book Pack Premium. 2nd ed. London: Macmillan Education. LiveABC. (2013A). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) ______. (2013B). Tourism English: A Hands-On Course for Tourism Professionals (Sahawattanapong, P, Trans.). Tourism English. Bangkok: Nanmeebooks. (2008) Jones, L. (2005). Welcome! English for the travel and tourism industry: Student Book. 2nd ed. Cambridge: Cambridge University Press. Oxbridge Academy. (2015). Top 5 Customer Complaints in the Tourism and Hospitality Industry and How to Handle Them. Retrieved November 20, 2016, from http://www. oxbridgeacademy.edu.za/blog/top-5-customer- complaints-tourism-hospitality-industry-handle/ Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher. Trirat, J. (2001). Dealing with Complaints. In English for Hotel Personnel. 5th ed Nonthaburi: Sukhothai Thammathirat Open University Press. Wiriya, N. (2017). English for Communication in Hotel Business. Bangkok: Biscuit.
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Course Syllabus Chapter 8 Checking Out
Contents Introduction Dealing with Guest’s Checking Out Dealing with Guest’s Request for Delayed Checking Out Dealing with Money Matters Summary References
Behavioral Objectives Students should be able to: 1. answer questions about the reading text material and conversations correctly, 2. check guests out, 3. present the bill for a guest, 4. reject a guest politely, 5. deal with payment, 6. say goodbye to guests, 7. write a dialogue and role play according to the given situation.
Instructional Activities 1. The teacher leads students into the lesson by discussing with the students to see if they know about procedure during checking out process. 2. The students are asked to listen to conversations in checking out, dealing with guest’s requesting for delayed checking out, and dealing with money matter. Then answer the questions and fill in the missing parts for general understanding. 3. The students are asked to match currencies to their countries.
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4. The students are asked to listen to conversations about changing money, paying in cash, paying with traveler’s checks, and paying with a credit card. 5. The teacher and the students discuss grammar points used in the contextual situations, as well as useful expressions. 6. The students are divided into groups of two to construct the dialogues according the given situations and then perform the role-play.
Instructional Materials 1. Textbook (English for Hotel Staff) 2. PowerPoint Presentation 3. Audio 4. Exercises
Measurement and Evaluation 1. Observing students’ participation in class discussion. 2. Checking student’s accuracy in answering questions. 3. Assessing students’ role-play performance.
Chapter 8 Checking out
Introduction Checking out of a hotel seems to be the last activity the hotel staff interacts with guests. However, it is not only the guest departure stage. During the check-out process, it involves several procedures. Therefore, this chapter concentrates on the procedures commonly included in checking out: dealing with guest’s checking out, dealing with guest’s requesting for delayed checking out, and dealing with money matter.
Figure 8.1 Hotel checking out (Source: Hotel checking out, 2016: 1)
1. Dealing with Guest’s Checking Out
Task 1.1 Directions: Read the conversation between a Front Desk clerk and a guest in checking out. Then decide if the following statements are True (T) or False (F).
Clerk: Good morning. What can I do for you? Guest: I’d like to check out of my room. Here is the key. It’s room number 405. Clark: Did you take anything from the minibar? 212 Chapter 8 Checking Out
Guest: Yes, I had two bottles of mineral water. I also ordered room service once. Clerk: Your three-night total comes to $400. Are you paying by cash or credit card? Guest: Credit card, please. Here you are. By the way, can you call a taxi to the airport for me? Clark: Of course. I’ll do that straight away. ………………………………. Clerk: Please sign on the dotted line. Guest: Alright…...Is it OK? Clerk: That’s all right, sir. Have a nice trip. Guest: Thank you. (Source: Adapted from LiveABC, 2013(B): 44)
______1. The guest wants to check out from room 405. ______2. He calls the front desk to check out. ______3. He doesn’t take anything from the minibar. ______4. The room costs $400 per night. ______5. The hotel driver will take him to the airport.
Task 1.2 Directions: Complete the conversations with words in the box. Then listen again to check your answers.
Conversation 1
double-check settle total itemized bill room service
Guest: We’d like to check out. Could we have the (1)______, please? Clerk: Yes, sir. May I have your room number? Guest: Room 1025. Clerk: Mr. Williams? Guest: Yes. What is the (2)______? Clerk: It comes to $450. Here’s an (3)______list: your (4)______and the minibar. Please (5)______to see if there are any errors. Guest: It looks OK to me. Clerk: Very good, Mr. Williams. How are you going to (6)______your bill, cash or credit card? Chapter 8 Checking Out 213
Guest: I’m paying in cash. Here you are. Clerk: Thank you, Mr. Williams. Guest: Thank you.
Conversation 2
put service charge sign added altogether
Guest: I asked earlier for my bill to be prepared. How much will it be? Clerk: Yes, Mr. Baker. It’s $520 (1)______. Guest: I thought it was less than that. Clerk: Well, Mr. Baker, we (2)______a seven-percent room tax and a ten-percent (3)______. Guest: Oh, I see. Could I (4)______it on my credit card? Clerk: Certainly. Could you (5)______here, please? Guest: Sure. Here it is. Clerk: Thank you, Mr. Baker. See you next time. Goodbye. (Source: Adapted from LiveABC, 2013(A): 122)
Task 1.3 Directions: Listen to the conversation in which a receptionist is checking out a guest. Then decide if the following statements are True (T) or False (F).
Guest: Good morning. I’d like to check out, please. Clerk: Good morning, sir. What’s your room number? Guest: It’s Room 724. Clerk: 724….Mr. Wood. How was your stay, Mr. Wood? Guest: It was good, thank you. Clerk: Are you using the same credit card you gave me when you checked in? Guest: Yes, that’s right. Clerk: Alright, Mr. Wood. Please have a look at this bill: three nights’ accommodation, room service breakfast, bar drink on Saturday night, one outside phone call and a newspaper. Guest: OK. That’s all correct. Clerk: Did you have anything from the minibar last night? Guest: Oh, yes, almost forgot. I had two colas last night. Clerk: OK. I’ll add those to your bill. May I have your signature here, please? Guest: Is that all right? And here is my key card. 214 Chapter 8 Checking Out
Clerk: Thank you. We hope to see you again soon. Have a safe trip home. Goodbye. (Source: Adapted from Seymour, 2011: 94-95)
______1. Mr. Wood is paying with a different credit card. ______2. Mr. Wood stayed for three nights. ______3. Mr. Wood didn’t have anything from the minibar. ______4. Mr. Wood didn’t make a phone call from his room. ______5. Mr. Wood ordered a newspaper every day.
2. Dealing with Guest’s Requesting for Delayed Checking Out
Task 2.1 Directions: A guest requests for delayed check-out. Complete the conversation and then listen again to check your answers.
accommodate delay possible extra charge welcome by
Receptionist: Front Desk. Good morning. Guest: Hi, I’m in Room 901. We are checking out today. But do I have to check out (1)______noon? Receptionist: Yes, sir. Guest: Well, our flight is at 10.00 p.m. and I’d like to (2)______checking out until 8.00 p.m. Is that (3)______? Receptionist: Could you wait for a moment? I’ll check to see if we can (4)______you. ………………….. Receptionist: Mr. Johnson? Guest: Yes? Receptionist: I’m pleased to tell you that it’s possible for you to check out at eight o’clock this evening without (5)______. Guest: Oh, that’s very kind of you. Receptionist: You’re very (6)______, Mr. Johnson. Have a nice day. (Source: Adapted from Chotchoei, 2000: 1048)
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Task 2.2 Directions: Listen to the conversation and decide if the following statements are True (T) or False (F).
Receptionist: Good morning. Front Desk. May I help you? Guest: Hello. I’m Amelia Jensen in Room 1025. I’m supposed to check out today. But I’d like to delay checking out until 4.00 p.m. Receptionist: I understand, Ms. Jensen. Please hold on while I check to see if that’s possible. ………………………… Receptionist: Ms. Jensen? Guest: Yes? Receptionist: I’m sorry. The hotel is fully booked for this evening and we are expecting guests for your room. Guest: Oh….Can’t you put the new guests in another room? Receptionist: I’m sorry, Ms. Jensen. All the other rooms are taken. If you really need to stay on, we’ll have to charge a 50 percent surcharge. Guest: Well, I guess I’ll check out at noon. Is it possible for me to leave my bags here and come back for them later? Receptionist: Yes, of course. When you check out, you can leave them with Concierge. Guest: OK, thanks. I’ll do that. (Source: Adapted from Chotchoei, 2000: 1051)
______1. Ms. Jensen is going to check out tomorrow. ______2. She wants to check out at noon. ______3. Ms. Jensen can’t delay her check-out. ______4. Ms. Jensen will leave her bags with Front Desk. ______5. Ms. Jensen will come back for her back at 4.00 p.m.
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3. Dealing with Money Matter
Task 3.1 Directions: Read this passage and fill in the blank with missing words.
In most first class hotels, guests commonly pay their hotel bill by an internationally accepted credit card such as Visa, JCB or Diner’s Club. Some guests will pay by traveler’s check, which is often used by travelers in place of cash. Most hotels do not accept personal checks. Still, many guests pay in cash either in foreign currency or in baht. Guests who have bought a package tour may pay with a voucher issued by the tour company. Finally, a company may have informed the hotel that they will pay for the guest’s bill. In this case, the guest will simply check out and the bill will be sent to the company for payment. When accepting credit cards, the hotel cashier has to make sure that the card has not expired. Also she has to check the signature on the card. The next thing the cashier has to do is to call the credit card company to ask for approval of the amount the hotel expects the guest to pay.
(Source: Chotchoei, 2000: 1070)
1. Most hotel guests pay for their bill by______. 2. Examples of credit cards are______and______. 3. Guests may also pay by______. 4. Guests with a package tour may pay with a______. 5. When a guest pays by credit card, the cashier should check the expiration date and the ______of the guest on the card.
Task 3.2 Directions: Match the currencies to the countries.
yen rupees roubles ringgits rands pesos frances forints dollars baht
1. Thailand ______2. Switzerland ______3. South Africa ______4. Russia ______Chapter 8 Checking Out 217
5. Mexico ______6. Malaysia ______7. Japan ______8. India ______9. Hungary ______10. Canada ______(Source: Jones, 2005: 70)
Task 3.3 Directions: Listen to the conversation about changing money and fill in the missing parts.
Cashier: Good morning, sir. May I help you? Guest: I’d like to (1)______a traveler’s check. Cashier: Yes, sir. And for how much? Guest: Fifty dollars. Cashier: May I see your passport, please? Guest: Here it is. Cashier: Could you sign here, please? Guest: Of course. What’s (2)______are you giving? Cashier: Thirty-eight (3)______the dollar. Guest: I see, that will be (4)______baht, sir. …………………………………… Cashier: Here you are. Guest: Thank you. But could I have some more change? Cashier: Shall I (5)______this 500 baht into tens twenties and fifties? Guest: Yes, that will be nice. Cashier: Thank you, sir. (Source: Adapted from Utawanit, 2013: 49)
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Task 3.4 Directions: Listen to the conversation about paying in cash and fill in the missing parts.
Cashier: Good morning, ma’am. What can I do for you? Guest: I’d like to (1)______now. Cashier: What’s your room number, please? Guest: (2)______. Cashier: Please wait for a moment. Ms. Megan? Guest: Yes. Cashier: Did you have (3)______this morning? Guest: Yes, but I paid (4)______for it. Cashier: That’ll be 4,750 baht, then. Guest: Here you are. …………………………………… Cashier: Here’s your (5)______. I’ll have the porter get your luggage. Guest: Thank you. Cashier: Thank you. Goodbye. Have a safe trip home.
Task 3.5 Directions: Listen to the conversation about paying with traveler’s checks fill in the missing parts.
Cashier: Good morning, sir. What I can do for you? Guest: I’d like to settle my (1)______. Cashier: Certainly, sir. May I have your room number, please? Guest: It’s Room 316. Cashier: Just a moment, please……………..Yes, Mr. Brown.? Guest: Yes. I’m (2)______today, so I’d like to have my bill. Cashier: All right, Mr. Brown. Let me check. ………………………Here we are. Three nights at 12,000 baht, and here are the meals that you had at the hotel. That makes a (3)______of 14,500 baht. Guest: Umm…What is this item for? Cashier: That’s the ten-percent (4)______. Guest: OK, I see. Now can I (5)______with traveler’s checks? Cashier: Certainly, sir. Guest: What is the exchange for pounds? Chapter 8 Checking Out 219
Cashier: Seventy baht for a pound. Guest: Here you are. ……………………. Cashier: Here’s your receipt. Thank you. Guest: Thank you. Goodbye. Cashier: Goodbye. (Source: Adapted from Utawanit, 2013: 52)
Task 3.6 Directions: Listen to the conversation about paying with a credit card and fill in the missing parts.
Cashier: Good morning, ma’am. May I help you? Guest: I’d like to check out now. My name is Steven and I was in Room 221. Cashier: Just a moment, please. ………………………….. Cashier: Did you make any (1)______from your room? Guest: Yes, two times. Cashier: Here’s your bill, sir. Would you like to check it? Guest: I don’t understand. What is this (2)______for? Cashier: That’s for the (3)______you ordered from your room. Guest: Alright. Do you (4)______credit cards? Cashier: What kind have you got? Guest: American Express. Cashier: Yes, we do. May I have your card, please? Guest: Here it is. Cashier: Just a moment, please. ……………………………. Cashier: Could you sign here, please? Guest: Is everything all right? Cashier: Yes, sir. Thank you. Goodbye. Have a safe trip and we’re (5)______to seeing you again. Guest: Goodbye. (Source: Adapted from Utawanit, 2013: 55)
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Focus on Language
1. Past simple We use the past simple to talk about completed actions in the past. Did you have breakfast this morning? Did you make any phone calls from your room? Did you have anything from the minibar last night? Did you sign the bills in our hotels? I paid cash for it. I made two calls overseas last night. Here are the meals that you had at the hotel. That’s for the drinks you ordered from your room. I didn’t take anything from the minibar during my stay here.
Useful Expressions
1. Setting the bill A front desk clerk might ask…. How would you like to pay/settle your bill? How are you going to pay? How are you paying? How will you be paying? Are you paying by cash or credit card? Are you paying in/with dollars or euros? We accept credit cards and traveler’s checks. Are you using the same credit card you gave me when you checked in? A guest might say………. I’d like to pay in cash. I’d like to pay by credit card/traveler’s check. I’m going to put it on my credit card. I want to pay my bill with……………….. 2. Checking out How was your stay? Please have a look at this bill. Did you have anything from the minibar? I’ll add that/those to your bill. Chapter 8 Checking Out 221
3. Presenting the bill and saying how much the bill is Here’s your bill, sir. It comes to………… It’s ………………altogether. The total is…………………….. The sum is……………………… The amount is…………………… The total includes……………………. 4. Asking for a guest’s signature Could I have your signature here, please? May I have your signature here, please? Please sign here. Please sign on the dotted line. Sign here, please. I need your signature here, sir. 5. Responding to requests I’ll see what I can do. I’ll check to see if we can accommodate you. I’ll check to see if the room is available. 6. Rejecting a guest’s request I’m sorry. The hotel is fully booked today. I’m sorry. The hotel is heavily booked today. I’m sorry. We’re expecting guests for your room. I’m sorry. We’re expecting a big group to check in this evening. 7. Method of payment A guest might say……… I’ll pay by credit card/travel’s check/voucher. I’ll pay in cash. I’ll pay in/with American dollars. 8. Exchange rate A guest might ask……… What’s the exchange rate? What rate do you give? How much do you give for a dollar? A front desk clerk/a cashier might say…. It’s thirty-five for a dollar. It’s thirty-five to the dollar. We give thirty-five for a dollar. 222 Chapter 8 Checking Out
We give thirty-five to the dollar. You get thirty-five for a dollar. You get thirty-five to the dollar. 9. Leave-taking Have a safe trip home. Have a nice day. Have a wonderful trip and we’re looking forward to seeing you again.
Role Play
Work in pairs. Try different roles in situations related to checking out. Create a conversation between a guest and hotel staff from expressions you have learnt from this chapter adding any necessary information. Then take it in turns. ______Chapter 8 Checking Out 223
______
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Summary This chapter focuses on how to deal with hotel clients in common situations related to checking out: dealing with guest’s checking out, dealing with guest’s requesting for delayed checking out, and dealing with money matter. Model dialogues are presented through reading and listening tasks. Focus on language states the past simple which can be used when talking about what a guest did during his stay at the hotel. Writing and speaking tasks are also assigned to practice communicative skills. Besides, useful expressions are stated to be used as guidelines when responding to the guests in relation to checking out situational context. After completing this chapter, learners can check guests out, prepare the bill for a guest, reject guests politely, deal with payment, and say goodbye to guests.
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References
Chotchoei, S. (2000). Checking Out. In English for Hotel Personnel. 4th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Hotel checking out. (2016). Retrieved December 22, 2016, from http://www.Istock photo.com/th/photos/hotel-check- out?phrase=hotel%20check%20out& excludenudity=true&sort=best Jones, L. (2005). Welcome! English for the travel and tourism industry: Student Book. 2nd ed. Cambridge: Cambridge University Press. LiveABC. (2013A). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) ______. (2013B). Tourism English: A Hands-On Course for Tourism Professionals (Sahawattanapong, P, Trans.). Tourism English. Bangkok: Nanmeebooks. (2008) Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher.
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Headset with microphone. (2016). Retrieved November 7, 2016, from http://www. Istockphoto.com/ th/photos/headset-with-microphone?excludenudity= true& mediatype=photography&phrase=headset%20with%20microphone&sort=most popular Hotel checking out. (2016). Retrieved December 22, 2016, from http://www.Istock photo.com/th/photos/hotel-check- out?phrase=hotel%20check%20out& excludenudity=true&sort=best Hotel Matina. (2016). Retrieved November 7, 2016, from http://www.hotel-matina. com/facilities.php Hotel receptionist. (2016). Retrieved November 1, 2016, from http://www. 1training.org/product/hotel-receptionist/ Hotel staff. (2016). Retrieved November 1, 2016, from http://www.Istockphoto. th/photos/hotel- staff?excludenudity=true&mediatype= photography&phrase =hotel%20staff&sort=mostpopular Housekeeping services. (2016). Retrieved November 8, 2016, from http://www. Istockphoto.com/th/photos/housekeeping-hotel?excludenudity= true& phrase=hotel?excludenudity=true&phrase=housekeeping%20hotel&sort=best International Spelling Alphabet. (2016). Retrieved November 1, 2016, from http://www. nationsonline.org/oneworld/international-spelling-alphabet.htm Jones, L. (2005). Welcome! English for the travel and tourism industry: Student Book. 2nd ed. Cambridge: Cambridge University Press. JW Marriott Photo. (2016). Retrieved November 7, 2016, from http://www. tripadvisor.com/LocationPhotoDirectLink-g294217-d300697-i18996555-JW_ Marriott_Hotel_Hong_Kong-Hong_Kong.html Kate, N. (2007). Different Categories of Hotels. Retrieved November 1, 2016, from http://traveltips.usatoday.com/different-categories-hotels-104126.html Laptop. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/laptop?excludenudity=true&mediatype=photography&phrase= laptop&sort=mostpopular Laser printer. (2016). Retrieved November 7, 2016, fromhttp://www.Istockphoto. com/th/photos/laser- printer?excludenudity=printer?excludenudity= true& mediatype= photography&phrase=laser%20printer&sort=mostpopular Laundry list and price list sample used in hotels. (2016). Retrieved November 8, 2016, from http://www.setupmyhotel.com/formats/house-keeping/130-laundry- list.html LiveABC. (2013A). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) Bibliography 229
______. (2013B). Hotel English: A Hands-On Course for Hotel Professionals (Sahawattanapong, P, Trans.). Hotel English. 7th ed. Bangkok: Nanmeebooks. (2008) Orea Hotel Pyramida Photo. (2016). Retrieved November 7, 2016, from http:// www. tripadvisor.com/Hotel_Review-g274707-d276647-Reviews-Orea_Hotel_ Pyramida-Prague_Bohemia.html#photo;aggregationld=106&bumid=106&filter=7& ff=299080378 Oxbridge Academy. (2015). Top 5 Customer Complaints in the Tourism and Hospitality Industry and How to Handle Them. Retrieved November 20, 2016, from http://www. oxbridgeacademy.edu.za/blog/top-5-customer- complaints-tourism-hospitality-industry-handle/ Paper shredder. (2016). Retrieved November 7, 2016, from http://www.Istock photo.com/ th/photos/paper- shredder?excludenudity=true&mediatype= photography&phrase=paper%20shredder&sort=mostpopular Park Hyatt Seoul Trip Report Index. (2016). Retrieved November 7, 2016, from http://www. hotelholic.blogspot.com/2016/11/park-hyatt-seoulpark-suite.html Pattanapong, W. (2000). Reservations. In English for Hotel Personnel. 4th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Photocopier. (2016). Retrieved November 7, 2016 from http://www.Istockphoto. com/ th/photos/photocopier?excludenudity= true&mediatype= photography& phrase=photocopier&sort=mostpopular Phumpanich, P. & Sriatsadaporn, N. (2001). Introduction to Hotels. In English for Hotel Personnel. 5th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Restaurant staff. (2016). Retrieved November 9, 2016, from http://www.Istock photo.th/photos/hotel-restaurant- staff?phrase=hotel%20restaurant%20 staff&excludenudity=true&sort=best Safe. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/th/ photos/hotel- safe?excludenudity=true&family=creative&phrase=hotel%20 safe&sort=best Saslow, J. & Ascher, A. (2015). Top Notch: English for Today’s World Level 2. 3rd ed. New York: Pearson Education. Sawatchooto, W. & Price, C. (2001). At the Hotel Restaurant (Food and Beverage). In English for Hotel Personnel. 5th ed. Nonthaburi: Sukhothai Thammathirat Open University Press. Scanner. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/scanner?excludenudity=true&mediatype==photography&page=3& phrase=scanner&sort=mostpopular 230 Bibliography
Seymour, M. (2011). Hotel and Hospitality English. London: HarperCollins Publisher. Slippers. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/ th/photos/slippers?excludenudity= true&family=creative&phrase=slippers& sort=best Speakers. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/speakers- music?excludenudity=true&mediatype=photography& phrase=speakers%20music&sort=mostpopular Toilet roll. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com /th/photos/toilet-roll?excludenudity=true&phrase=toilet%20roll&sort=best Toiletries. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/ th/photos/hotel- toiletries?excludenudity= true&phrase=hotel%20toiletries &sort=best Towels. (2016). Retrieved November 8, 2016, from http://www.Istockphoto.com/ th/photos/towels?excludenudity true&phrase=towels&sort=towels&sort=best Treasury on Collins Hotel. (2016). Retrieved November 7, 2016, from http://www. treasuryoncollins.com.au/hotel-free-wifi-melbourne/ Trirat, J. (2001). Dealing with Complaints. In English for Hotel Personnel. 5th ed Nonthaburi: Sukhothai Thammathirat Open University Press. Types of Hotels/Classification of Hotels. (2012). Retrieved November 1, 2016, from http://setupmyhotel.com/train-my-hotel-staff/front-office-training/76- classification-of-hotels.html USB ports. (2016). Retrieved November 7, 2016, from http://www.Istockphoto.com/ th/photos/usb- ports?excludenudity=true&mediatype=photography&phrase=usb %20ports&sort=mostpopular Wiriya, N. (2017). English for Communication in Hotel Business. Bangkok: Biscuit.
Appendices
232
Appendix A Answer key Chapter 1 Introduction to Hotels Task 1.2 1. complicated 5. functions 2. assistant 6. policy 3. professionalism 7. budgets 4. different 8. Staff Task 1.3 1. international 6. headquarters 2. control 7. members 3. policies 8. throughout 4. inspection 9. efficiency 5. standards 10. reservation Task 2.1 1. A 8. C 2. D 9. B 3. D 10. E 4. B 11. E 5. E 12. C 6. A 13. D 7. E 14. C Task 3.1 The answers will vary. These are only suggested answers. There is more than one word that can be used. 1. reservation clerk 2. housekeeper 3. cashier 4. chef 5. waiter/waitress 6. concierge Task 3.2 The answers will vary. Task 3.3 1. concierge 2. waiter 3. bellboy 4. cashier 5. driver
234 Answer key
Task 3.4 1. responsible 5. after 2. under 6. under 3. to 7. supervises 4. charge 8. Under Task 3.5 1. work for 5. work as 2. responsibilities 6. approving 3. responsible for 7. your job 4. in case of 8. I am
Chapter 2 Reservations Task 1.1 1. The caller wants to stay in the hotel on November 22nd for two nights. 2. The room costs $130 per night. 3. The price is for bed and breakfast. 4. To guarantee the reservation. 5. The caller’s credit card expires in October 2018. Task 1.2 1. T 2. T 3. F 4. F 5. F Task 1.3 1. On September 3rd. 2. Mr. George Taylor. 3. There’s an IT conference taking place in Singapore. 4. The customer has to change rooms for the last night. 5. Because the code will make the spelling clearer on the phone. Task 1.4 Guest Name: Jane Brown Contact Number: 081-975-8823 Email Address: [email protected] Number of Guests: 2 Number of Room: 1 Room Types: Twin room Arrival Date: 1st of January Departure Date: 4th of January Method of Payment: cash
Answer key 235
Task 1.5 1. a single room 2. a king room 3. an executive suite 4. a queen room 5. a twin rom Task 1.6 The answers will vary. These are only suggested answers. 1. Good morning. Reservations. 2. How many people is the reservation for? 3. Would you like a room with a double bed or two single beds. 4. Let me check. Yes, we have availability for February 6th. 5. I can offer you our best rate of 3,500 baht per night. 6. Yes, the buffet breakfast is included in the room rate. 7. Could you please give me your name and credit card details? 8. Thank you, Ms. Smith. We look forward to welcoming you on February 6th. Goodbye. Task 1.7 The answers will vary. Task 2.1 1. two weeks ago 2. a family room 3. December 25th-28th 4. a room near the swimming pool 5. to be picked up at the airport around 3.00 p.m. Task 2.2 1. T 2. F 3. T 4. F 5. T Task 3.1 1. Mr. Alfred Kim 2. the arrival date 3. on May 22nd 4. for three nights 5. He doesn’t think he can finish his errands before 21st. Task 3.2 1. one double room for two nights 2. a change from one room for two nights to two rooms for two nights. 3. Yes, she can. 4. It is easier to find out the guest’s information in the computer system. 236 Answer key
Task 3.3 1. Friday 20th of June/Friday 27th 2. two double rooms/a family room 3. two double rooms and a single room/a double room and a single room 4. two suites from 10th-13th of June/two suites from 10th-15th of July 5. a presidential suite with ABF from 1st-5th of January/a presidential suite from 1st- 3rd of January and a presidential suite with ABF from 4th- 6th of January Task 4.1 1. Mr. Robert Lee 2. She wanted to cancel the reservation. 3. Her husband has to have an operation in a few days. Task 4.2 1. No, he doesn’t. 2. 48 hours. 3. By email. Task 4.3 1. confirmation 4. there 2. cancelled 5. charge 3. reservation 6. forward Task 4.4 The answers will vary. These are only suggested answers. 1. Good morning. Sheraton Hotel. 2. Could you tell me your reservation number, please? 3. Mrs. Howard on March 25th. 4. That’s OK. I’ve cancelled your reservation. 5. No, there is no charge. 6. Of course. Thank you for your call. Goodbye.
Chapter 3 Checking In Task 1.1 1. Yes, he does. 2. He asks for a single room on a lower floor. 3. Because he doesn’t like to use the lift. 4. He asks for a wake-up call at 7.00. 5. The hotel serves breakfast between 7.00-10.30.
Answer key 237
Task 1.2 SURNAME: PARKER FIRST NAME: JESSICA AMELIA NO. OF PERSONS: 1 ADDRESS: 1709 SYLVAN AVENUE, ENGLEWOOD CLIFFS CITY: NEW JERSEY COUNTRY: USA POSTAL: 07632 NATIONALITY: AMERICAN FROM: USA ARRIVAL DATE: OCTOBER 2 DEPARTURE DATE: 8 ROOM NO.: 1706 PAYMENT: VISA Task 1.3 1. expecting 6. spell 2. was 7. postal 3. register 8. signature 4. first name 9. guest relations officer 5. address 10.Thank you Task 1.4 1. T 2. T 3. F 4. F 5. F Task 1.5 1. Welcome 4. delivered 2. check in 5. guest card 3. suite 6. concierge Task 1.6 Conversation 1 1. registration form 5. Do you need 2. a wake-up call 6. served 3. double 7. a good stay 4. floor 8. Good night. Conversation 2 1. three nights 5. doesn’t say 2. credit card 6. check 3. breakfast 7. key 4. booked and paid 8. your stay
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Task 2.1 1. tonight 2. a double room 3. The room type is changed from a double room to a family room. 4. Yes, she can. 5. £200 Task 2.2 1. T 2. T 3. T 4. F 5. F Task 2.3 1. a booking 4. the 12th until the 14th 2. shorten 5. a limo 3. 15th of September 6. Sign Task 3.1 1. F (It has been delayed.) 2. T 3. F 4. T 5. T Task 3.2 1. No, he doesn’t. 2. Because there is a large convention group this afternoon. 3. She suggests the guest to stand by until 6.00 p.m. 4. The guest leaves his luggage at the concierge. 5. The hotel might be able to accommodate him if there are any cancellations. Task 3.3 1. two nights 5. stand by 2. Do you have 6. wait 3. I’m sorry 7. recommend 4. no rooms 8. any rooms Task 3.4 The answers will vary. These are only suggested answers. 1. Do you have a reservation? 2. I’m sorry, madam. We have no rooms available but would you like to stand by until 6.00 p.m.? 3. I’m sorry, sir. We really don’t have a room now. But I’d like to recommend another hotel nearby. I’ll be happy to call them for you.
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Chapter 4 Hotel Facilities and Services Task 1.2 1. The Hotel Newton 2. YOTEL 3. The Plaza Hotel 4. Casablanca Hotel 5. The Hotel Newton Task 1.3 1. restaurants 5. a business lounge 2. a complimentary breakfast 6. a swimming pool 3. a wake-up call 7. Jacuzzi 4. gym 8. sauna Task 1.4 1. C 2. D 3. E 4. A 5. B Task 1.5 1. Gift shop 4. Restaurant 2. Swimming pool 5. Business center 3. Spa 6. Gym Task 1.6 1. single 6. Lanes 2. range 7. health center 3. include 8. buffet 4. special offers 9. shuttle bus 5. facilities 10. Limousine Task 1.7 1. amenities 6. professional 2. equipped 7. shuttle bus 3. indoor 8. Dropped off 4. squash court 9. Domestic 5. massage 10. excessive Task 1.8 1. jewelry 4. valuables 2. secure 5. assure 3. in-room safe 6. itemized
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Task 1.9 1. It is in the basement. 2. No, he doesn’t. 3. He suggests the guest to take a towel and wear the appropriate exercise clothes. 4. No, it’s out of order. 5. He wants to lift weights. Task 1.10 The answers will vary. Task 2.1 1. J 6. A 11. C 2. B 7. N 12. G 3. M 8. K 13. E 4. F 9. L 14. D 5. I 10. O 15. H Task 2.2 1. David, a bellboy 2. David puts the guest’s baggage on the bed. 3. Minibar, TV, bedside console, and electric razor outlet. 4. Mr. Cooper wants some more hangers. 5. Dial for Housekeeping or get the list of services and phone numbers in a hotel brochure on the dresser. Task 2.3 1. high-speed Internet 5. cigarette-detecting device 2. control system 6. sprinkle 3. direct dial service 7. mattresses 4. international 8. comforters Task 2.4 1. state-of-the-art 5. separate 2. videoconference 6. Enclosed 3. projector 7. wet bar 4. audiovisual 8. sofa sleeper Task 2.5 1. B 2. D 3. C 4. C 5. D
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Task 3.3 1. On the second floor. 2. No, he doesn’t because he is a guest. 3. Because his plug won’t fir in the socket. 4. 10 Baht per page. 5. Yes, he can print in color. Task 3.4 1. open 6. spreadsheet 2. located 7. functions 3. rooftop 8. crashed 4. send 9. Repaired 5. print it out 10. Nearby Task 3.5 1. up 2. out 3. on 4. of 5. for 6. per Task 3.6 1. First, put the paper on the glass. 2. Then, close the cover. 3. After that, select the number of copies you need. 4. Finally, press the button. Task 3.7 The answers will vary. These are only suggested answers. 1. Good morning. Can I help you? 2. Yes, it is. Are you staying at the hotel? 3. The business center is free of charge. 4. You can plug in your laptop in that socket over there. 5. Would you like an adaptor? 6. You’re welcome. 7. Yes, you can, but there is a charge. 8. It costs 10 baht per sheet. 9. Yes, of course. 10. My pleasure. And let me know if you need anything. Task 4.1 The answers will vary. Task 4.2 1. host a seminar 4. basic package 2. overnight accommodation 5. additional 3. catered lunch 6. Capacity
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Task 4.3 The answers will vary. Task 4.4 1. T 2. T 3. F 4. T 5. F Task 4.5 1. be present 2. marriage vow 3. the sixth 4. in the evening 5. Four Seasons Hotel Seattle
Chapter 5 Housekeeping Services Task 1.1 1. T 2. F 3. T 4. F 5. T Task 1.2 1. There should be four hot drinks packets in the room every day. 2. Hot drinks packets are stored in the supplies cabinet on each floor. 3. There should be three toilet rolls in the bathroom at all times. 4. No. Sheets are only changed on the fourth day. 5. Yes. Pillowcases should be changed every day. Task 1.3 1. towels 4. toiletries 7. safe 2. bathrobe 5. bed 8. slippers 3. toilet roll 6. cups 9. drinks packets Task 1.4 1. T 2. T 3. F 4. F 5. F Task 1.5 1. Laundry Department. 2. Dry-cleaning service. 3. She doesn’t prefer to leave them in a laundry bag outside her room. 4. She’ll be attending an important business meeting. 5. By 8.00 p.m. within the same day. Task 1.7 1. The picture disappeared. 2. The hot water stopped running. 3. She will have the TV fixed and send someone to take care of the shower immediately.
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Task 1.8 1. gold watch 4. found 2. left 5. mail 3. dropped 6. delivery Task 1.9 The answers will vary. These are only suggested answers. 1. Housekeeping. May I help you? 2. One of our chambermaids found a ring in your room a few minutes ago and it is now kept at the Lost and Found. 3. We have your address, Mrs. Robinson. We’ll mail it you immediately. 4. Please don’t worry. We’re happy to send it to you free of charge. 5. Goodbye. Task 2.1 1. extra 4. running out 2. tube 5. bring up 3. towels 6. inconvenience Task 2.2 1. T 2. T 3. T 4. F 5. T 6. T 7. F 8. F Task 2.3 1. You’d like a blanket. Certainly, sir/ma’am. I’ll go and get it for you right away. 2. You’d like some more tissue paper. Certainly, sir/ma’am. I’ll go and get some/one for you right away. 3. You’d like an electric razor. I’m sorry, I’m not sure if we’ve got any electric razors in stock. If you’d excuse me, I’ll try to find out. 4. You’d like extra pillows. Certainly, sir/ma’am. I’ll go and get them for you right away. 5. You’d like a shower cap. I’m sorry, I’m not sure if we’ve got any shower caps in stock. If you’d excuse me, I’ll try to find out. 6. You’d like some more soup. Certainly, sir/ma’am. I’ll go and get some for you right away. 7. You’d like an iron and an ironing board. I’m sorry, I’m not sure if we’ve got any irons and ironing boards in stock. If you’d excuse me, I’ll try to find out. 8. You’d like a hair dryer. I’m sorry, I’m not sure if we’ve got any hair dryers in stock. If you’d excuse me, I’ll try to find out.
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Task 3.1 1. Conversation 1. 2. The guest’s knocked over a glass of wine. 3. They aren’t ready. 4. She asks the guest to hang the sign on the door when the guest is ready. Task 3.2 The answers will vary. These are only suggested answers. 1. The guest’s sister spilled some juice on the bed sheets. /They send a maid to clean up the mess. 2. The guest’s sister tried to clean the sheets, but the water wouldn’t stop. There’s water everywhere. /They send the janitor and the plumper to the room. 3. The guest’s sister slipped on the wet tile and hurt her toe. / They send a doctor to the room. 4. The lights went out. / They send an electrician to the room. Task 3.3 1. F 2. T 3. F 4. F 5. T
Chapter 6 Restaurant Task 1.2 1. dessert plate 7. milk jug 2. napkin 8. coffee pot 3. sweet knife 9. jam dish 4. coffee cup 10. butter dish 5. saucer 11. bread basket 6. sugar bowl Task 1.3 1. place mat 9. honey 2. meat fork 10. salt and pepper shakers 3. meat knife 11. sugar bowl 4. bread plate 12. coffee cup 5. butter spreader 13. saucer 6. jam dish 14. tea pot 7. butter dish 15. hot water pitcher 8. toast rack 16. milk jug
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Task 2.1 1 x coffee with milk 1 x tea with milk 1 x whole-wheat toast 1 x sausages, scrambled eggs, hash browns 1 x blueberry pancakes Task 2.2 1. Feel free to help yourself. 2. Could I have your room number, please? 3. Can I bring you some coffee? 4. Would you like anything from the menu? 5. Enjoy your breakfast. Task 2.3 1. number 6. bring 2. buffet 7. away 3. yourself 8. menu 4. menu 9. Would 5. course 10. breakfast Task 2.4 The answers will vary. These are only suggested answers. 1. Good morning, sir. 2. Could I have your room number, please? 3. Are you going to have the continental breakfast or something from the menu? 4. Here’s the menu if you’d like to order something from the kitchen. 5. Would you like tea or coffee? 6. And can I bring you some toast? 7. Of course, sir. Feel free to help yourself to the buffet. 8. Here’s your tea, sir. Enjoy your breakfast. Task 3.1 1. reservation 4. all right 2. passport 5. that’s fine 3. book 6. get someone
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Task 3.2 Conversation 1 1. help 5. have 2. reserve 6. near 3. for 7. that 4. what Conversation 2 1. reservation 6. intimate 2. dinner 7. corner 3. book 8. consideration 4. requests 9. serving 5. stand 10. cancellation Task 3.3 1. for 2. table 3. change 4. So Task 3.4 1. tomorrow at lunch time/two 2. change his reservation 3. dinner 4. speak a little louder 5. 7.00 Task 3.5 Change of Day Change of Time Change of Number of People 1. - - 6 2. Saturday - - 3. Tomorrow 7.00 p.m. - 4. - 11.30 a.m. 8 5. - dinner at 6.30 - Task 4.1 1. Greet 6. Repeat 2. beverage 7. order/chef 3. menu/recommend 8. Serve 4. Get 9. bill 5. orders 10. change/thank
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Task 4.2 1. The host offers to take their coats and bring them an aperitif. 2. They order prosecco. 3. No, she says that will come back in a few minutes. 4. The specials are rack of lamb, lemon sole or a vegetarian pasta dish. 5. Four house wines are on the wine list. Task 4.3 1. Welcome 2. reserved 3. come 4. aperitif 5. menu Task 4.4 Mr. Carson Mrs. Carson Soup: beef consommé French onion soup Main course: fillet mignon veggie steak Salad: Caesar salad mixed salad Dessert: no dessert but espresso caramel custard Task 4.5 1. momentarily 5. cooked 2. expecting 6. comes with 3. dressing 7. repeat 4. entrée 8. check Task 4.6 1. B 2. E 3. D 4. C 5. A Task 4.7 Appetizers: Buffalo wings Soups: French onion, clam chowder Salads: Caesar salad Entrees: spaghetti, BBQ ribs, fish and chips, baked salmon Desserts: cheesecake, ice cream Drinks: latte, lemonade Task 4.8 1. C 2. D 3. A 4. E 5. B
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Task 4.9 Order List [ ] chicken [ ] fish [] steak Entrees ______medium-rare _____medium ______medium-well ______well-done Side Dishes [ ] baked potato [] green salad Dressing [ ] Thousand salad [ ] Italian [ ] French Special Put the salad dressing on the side. Request (s)
Task 5.1 1. this evening 6. snack 2. at the bar 7. off 3. half an hour 8. Buffalo wings 4. This way 9. basket 5. on the rocks 10. large Task 5.2 1. F 2. T 3. F 4. F 5. T Task 5.3 1. Bartender: Good evening, sir. How are you this evening? 2. Guest: I’m fine, thank you. 3. Bartender: What can I get you? 4. Guest: Scotch and soda, please. 5. Bartender: Would you like ice? 6. Guest: No, thank you. 7. Bartender: That’ll be £6.00, please. 8. Guest: Can you charge it to my room? 9. Bartender: Of course, sir. Can you give me your room number? 10. Guest: It’s 1204.
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Task 5.4 The answers will vary. These are only suggested answers. 1. Good evening, sir. 2. I’m fine, thank you. What can I get you? 3. We have Heineken and Budweiser. 4. Well, Grolsch is very popular. 5. Here you are, sir. 6. That’ll be five dollars. 7. Of course, sir. Could you give me your room number? 8. Thank you, sir. Could you sign here, please? Task 6.1 1. She orders a continental breakfast. 2. She orders a cappuccino. 3. Her breakfast will be delivered in ten minutes. 4. She is in a hurry. Task 6.2 1. Room service: Room Service, can I help you? 2. Guest: Good morning. Can I order breakfast? 3. Room service: Of course, madam. What would you like? 4. Guest: I’d like a boiled egg with whole-wheat toast and fresh fruit. 5. Room service: Very good, madam. Would you like tea or coffee? 6. Guest: Tea, please. English breakfast with milk. 7. Room service: Certainly, madam. 8. Guest: How long will that be? I have a meeting in an hour. 9. Room service: It’ll be with you in 15 minutes. 10. Guest: Good. 11. Room service: Could I have your room number? 12. Guest: It’s 1025. 13. Room service: Thank you. Task 6.3 The answers will vary. These are only suggested answers. 1. Good evening. Room Service. Robert speaking. How can I help you? 2. No, it isn’t too late. What would you like? 3. Of course. What kind of beer would you like? 4. Would you like ketchup with your burger? 5. It’ll be with you in 15 minutes. 6. It’s Room Service, sir. I’ve brought your order. 7. Here’s your burger, fries and beer, sir. 250 Answer key
8. Of course, sir. Could you sign here, please? 9. Thank you, sir. Enjoy your food. Good night.
Chapter 7 Dealing with Complaints Task 1.1 The answers will vary. Task 1.2 1. C 2. B 3. A 4. B 5. C 6. B 7. A Task 1.3 1. F 2. T 3. F 4. T 5. T Task 1.4 1. I can offer you a superior room. 2. Would that be acceptable? 3. I’ll send someone up to collect your bags. 4. Please accept my apologies. Task 1.5 1. accept 5. Thank you 2. apologies 6. superior 3. smoke 7. can 4. room Task 1.6 1. first-rate 6. maintenance 2. as nice as 7. Right way 3. very sorry 8. shut-eye 4. immediately 9. terribly 5. as for 10. Inconvenient Task 1.7 1. sink 2. clogged 3. flush 4. as soon as 5. them Task 1.8 1. afraid 4. apologize 2. them 5. vacuum 3. send 6. make sure
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Task 1.9 1. Reception: Reception. Can I help you? 2. Guest: Yes. I’m in room 206. I’m afraid I have a small problem. 3. Reception: Oh, dear. I’m sorry to hear that. What’s the matter? 4. Guest: It’s my television. It doesn’t work. 5. Reception: Right, I see. I’ll ask someone to come up straight away. 6. Guest: Thank you. How long will it take? 7. Reception: It won’t be long. I’m really sorry about that. 8. Guest: That’s OK. Goodbye. 9. Reception: Goodbye. Task 2.1 1. The fish is not fresh. It smells. 2. It is too strong for the diner. 3. The steak is not the style ordered. 4. He explains to the diner and bring the diner another one. Task 2.2 Name of diner Tone of voice Details of Action taken friendly/unfriendly Complaints Mr. Whitney unfriendly - wrong order - bring right order - steak still raw - have it changed - wine corked - explanation
Task 2.3 Guest Kind of food/drink Details of complaint Guest 1 soup incredibly cold Guest 2 fried egg not the style ordered Guest 3 cocktail much too strong Guest 4 spaghetti undercooked Guest 5 cake doesn’t taste right, stale Guest 6 soup tasteless Guest 7 curry too cold Guest 8 dish of fried vegetables too salty Guest 9 fish not fresh Guest 10 coffee not strong enough
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Task 3.1 1. A mineral water with ice and lemon. 2. It is dirty and has lipstick around the edge. 3. It is the wrong kind of mineral water. She ordered still and has been given sparkling. Task 3.2 1. Mr. Whyte. 2. Yes, he has been to this hotel many times before. 3. The room is too crowed and stuffy. 4. Some plates and glasses that are served to the guests are nicked, cracked, and filthy. 5. F & B manager Task 3.3 1. A 2. C 3. G 4. E 5. H 6. F 7. D 8. B 9. J 10. I Task 4.1 1. wrong bill 5. cashier 2. item 6. mix-up 3. salmon 7. pay 4. sushi 8. Sign Task 4.2 The answers will vary. These are only suggested answers. 1. I’m sorry, sir. We’re terribly busy this evening. 2. I’m so sorry, ma’am. If you wait a moment, I’ll check with the cashier. 3. That’s for the steak you ordered, sir. 4. I’m sorry, sir. I’ll ask the cashier.
Chapter 8 Checking Out Task 1.1 1. T 2. F 3. F 4. F 5. F Task 1.2 Conversation 1 1. bill 4. room service 2. total 5. double-check 3. itemized 6. settle Conversation 2 1. altogether 4. put 2. added 5. sign 3. service charge Answer key 253
Task 1.3 1. F 2. T 3. F 4. F 5. F Task 2.1 1. by 4. accommodate 2. delay 5. extra charge 3. possible 6. welcome Task 2.2 1. T 2. F 3. T 4. F 5. F Task 3.1 1. an internationally accepted card 2. VISA, JCB, and Diner’s Club 3. cash or traveler’s check 4. voucher 5. signature Task 3.2 1. baht 6. ringgits 2. francs 7. yen 3. rands 8. rupees 4. roubles 9. forints 5. pesos 10. Dollars Task 3.3 1. change 2. the exchange rate 3. to 4. 1,900 5. Split Task 3.4 1. check out 2. Room 720 3. breakfast 4. cash 5. receipt Task 3.5 1. bill 2. checking out 3. total 4. service charge 5. pay 254 Answer key
Task 3.6 1. phone calls 2. item 3. drinks 4. accept 5. looking forward Appendix B Audio Scripts Chapter 1 Introduction to Hotels Track 1 (Task 3.4) Student: So you are the person who’s in overall charge of the hotel? Manager: That’s right. But in fact the Assistant Manager is responsible for the day-to-day running of the hotel. You see, most of my time is taken up with negotiation with agencies, planning, meetings, that kind of thing. Student: I see. And then, under the Assistant Manager there are all the departments of the hotel. Manager: Yes. You will find much the same departments in every hotel, but the actual details of organization always differ somewhat. In our case we have three main divisions—the restaurant staff, the housekeeping staff and the reception staff. Reception is what the public see. And in our case we have three receptionists who work under the Head Receptionist. Student: And do the porters come under reception too? Manager: In this hotel, yes. Here, the Head Porter reports to the Head Receptionist. And the Head Porter in turn has two porters under him. Student: And housekeeping is a separate department? Manager: That’s right. The Head Housekeeper is in charge of the chambermaids and the cleaners. Student: What about the bars? Where do they fit in? Manager: Well, we have four bar operatives looking after the bars in the hotel. But the bars and the restaurant all come under the responsibility of the Restaurant Manager. The restaurant section includes both restaurant and bar service. Student: I see. And under the Restaurant Manager you also have the waiters and the kitchen staff? Manager: Yes. As regards the waiters, the Head Waiter supervises three station waiters and a part-time waiter. And then there are the chefs. Under the Head Chef we have the Second Chef and two trainee chefs. And there are several part-time kitchen assistants –the number varies. Student: Thank you very much for the information.
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Track 2 (Task 3.5) Conversation 1 Interviewer: Today I’m with Richard Wilson. Richard, what do you do? Richard: I’m a front office manager. I work for Marina Hotel in Alabama. Interviewer: What are your responsibilities? Richard: I am responsible for supervising staff in the Front Office Department and making sure that everything is ready for guests to check in. Interviewer: What are your average working hours? Richard: My average working hours are six days a week, 8-10 hours a day. As you know, hotels are open 24 hours a day, 365 days a year. So, I’m always on call in case of an emergency. Interviewer: What’s the most enjoyable part of the job? Richard: I learn new things every day. It’s really impossible to be bored and I’m not forced to stay in an office all day.
Conversation 2 Interviewer: What do you do? Mark: I work as an executive chef. Interviewer: What is your routine work? Mark: My main responsibilities are supervising all kitchen workers and approving all prepared food dishes that leave my kitchen.
Conversation 3 Interviewer: What’s your job? Natalie: I am a guest relations officer. Interviewer: What are your job responsibilities? Natalie: I am responsible for providing hotel guests with best service to ensure their experience will be worth remembering.
Chapter 2 Reservations Track 3 (Task 1.1) HR: Good morning, Grand Royal Hotel. Caller: Hello, Could I speak to somebody in in Reservations, please? HR: Speaking. How can I help you? Caller: I would like to check availability. I need three rooms for two nights on November 22nd. HR: Let me check, madam. ……….Yes, we still availability. Caller: What’s the best rate you can offer? Audio Scripts 257
HR: I can offer you our promotional weekend rate of $130 per room per night, bed and breakfast. Caller: That sounds great. Please reserve three twin rooms for me. HR: Of course, madam. Could you give me your name, please? Caller: It’s White. Emma White. HR: Is that W-H-I-T-E. Caller: Yes, that’s right. HR: Ms. White, could you give me a credit card number? I need it to guarantee the reservation. Caller: Yes. It’s a Master card and the number is 7081 4101 5121 8854. HR: I’ll just repeat that: 7081 4101 5121 8854. Caller: That’ correct. HR: Could you tell me the expiry date, please? Caller: October 2018. HR: Thank you, Ms. White. Your reservation number is GR263NY. We look forward to seeing you in November. Goodbye. Caller: Goodbye. Track 4 (Task 1.2) Clerk: Novotel Cannes. May I help you? Caller: I want to book a double room. We’ll be in Cannes on February 18th, but I’m not sure how long we’ll stay. Clerk: Alright. But we can only confirm a room for you from the 18th to the 24th. After that we’ll be fully booked. Caller: Fully booked? Why’s that? Clerk: The Cannes International Film Festival will be getting under way. Caller: What if we want to stay past the 24th? Clerk: I’m afraid we’ll be full. But we can always try to find another hotel for you. Caller: Thanks. And could you tell me how much you charge per night? Clerk: 250 euros for a double. Caller: Does the room come with a complimentary breakfast? Clerk: Yes, a free buffet breakfast is included in the room rate. Caller: Alright. I want to make a reservation. Clerk: May I ask who the booking is for, please? Caller: Mr. and Mrs. Walker. Clerk: And how can we contact you? Caller: You can reach me at 0952-750-542. Clerk: Very good, sir. We’re looking forward to your visit on February 18th, Mr. Walker. 258 Audio Scripts
Track 5 (Task 1.3) Clerk: Singapore Grand Sheraton. How may I help you? Caller: I want to book a suite from September 3rd to 7th. Clerk: We have one available, but the last night, you’ll have to change rooms. Caller: The room is not for me. It’s for my boss, Mr. Wright. Clerk: I see. But there’s going to be an IT conference in Singapore at that time. Caller: What if Mr. Wright stays longer then? Clerk: I’m afraid we’re full for the rest of the month. But we can always find another hotel for him. Caller: Thank you. How much is this going to cost? Clerk: SG$ 1,000 a night. Caller: Wow! That’s a lot of money. Clerk: Your boss will be well taken care of, sir. Caller: Alright. I’ll take it. Clerk: Could you please spell your boss’s last name? Caller: Wright. W for Whiskey, R for Romeo, I for India, G for Golf, H for Hotel, and T for Tango. Clerk: Very good, sir. And how can we contact you? Caller: You can reach me at 0921-377-564. The name is Taylor—George Taylor. Clerk: Thank you very much, Mr. Taylor. We’re looking forward to Mr. Wright’s visit. Track 6 (Task 2.1) HR: Andaman Resort Hotel. Reservations. May I help you? Caller: I phoned to reserve a room two weeks ago. Now, I’m calling to make sure that the room has been reserved for me. HR: May I know your name, please? Caller: Thompson. Stephen Thompson. HR: One moment, please, Mr. Thompson. ………..Yes, we’ve reserved a family room for you from the 25th to the 28th of December. Caller: Is the room near the swimming pool? My kids love swimming, so I hope you didn’t forget what I requested. HR: We didn’t, sir. Your room is a cabana room adjoining to the swimming pool. Caller: Great. By the way, I think I’ll be arriving at the airport around 3.00 p.m. Could you send someone to meet me there? HR: Certainly, sir. What’s your flight number in case the plane’s late? Caller: It’s TG 541, from Australia. HR: All right, Mr. Thompson. We look forward to your visit on December 25th. Caller: Thank you. Goodbye. HR: Goodbye. Audio Scripts 259
Track 7 (Task 3.1) HR: Reservations. Grand Royal Hotel. What can I do for you? Lisa: Well, I called to book a suite room for Mr. Kim last Monday, but now he has to change something. HR: Who made the reservation, please? Lisa: Lisa Megan, his secretary. HR: Just the moment please. Let me check……Mr. Alfred Kim, a suite room for three nights. That’s the 20th -22nd of May. Lisa: That’s right. But now he doesn’t think he can finish his errands before 21st, so he would like to change the arrival date to the 22nd and will leave on the 24th instead. HR: Well, we have some suite rooms available for the rest of the month. I’m sure we can give him the same room as requested. Lisa: Oh, that’s great. Thank you very much. Goodbye. HR: My pleasure. Goodbye.
Track 8 (Task 3.2) HR: Good morning. Grand Hyatt Hotel. Can I be any of assistance? Richard: Hi, my name is Richard Turner. I’d like to change a reservation, please. HR: Certainly, Mr. Turner. Do you have the reservation number? Richard: Yes, it’s GH485HK. HR: One moment, please. Your reservation is for one double room for two nights, arriving on April 11th. Richard: Yes, that’s correct. Now we need two rooms for two nights. HR: Yes, Mr. Turner. I’ve changed that for you. Your reservation number is the same. Richard: Thank you. HR: Goodbye. Richard: Bye.
Track 9 (Task 3.3) Guest 1: I called to book a room for Friday the 20th of June. But I can’t come as planned. I’d like to change the date to Friday 27th. Would that be all right? The name’s Wood. James Wood.
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Guest 2: Can I change two double rooms to a family room? My husband and I need to stay with our kids. Guest 3: I have reserved two double rooms and a single room from the 5th till the 7th of March. Now, I think I need only a double room and a single room for the same date. Guest 4: My company has booked two suites from the 10th to the 13th of June. I want to change it to the 10th to the 15th of July instead. Guest 5: It’s Mr. Gray’s secretary calling. He has booked a presidential suite with American breakfast at this hotel from the 1st to the 5th of January. Now he has decided he needs the room only from the 1st to the 3rd and the same room with breakfast from the 4th to the 6th of January. That means he’s extending his stay one more night. Will that be possible?
Track 10 (Task 4.1) HR: Reservations. May I help you? Emily: I am Susan Lee. My husband, Mr. Robert Lee called to reserve a double room at your hotel for next weekend. Do you have a record of that. HR: Just a moment, please….That’s right. Mr. and Mrs. Lee, a double room from the 14th to the 16th of May. Emily: Well, I’m afraid we have to cancel it because my husband has to have an operation in a few days. The doctor said he shouldn’t travel for months. HR: I’m sorry to hear that. I’ll cancel his booking as requested. I hope he gets better soon. Emily: Thank you. Goodbye. HR: Goodbye.
Chapter 3 Checking In Track 11 (Task 1.1) Receptionist: Good afternoon, sir. Welcome to the Grand Royal Hotel. Guest: Good afternoon. My name’s Richard Gere. I have a reservation. Receptionist: Certainly, Mr. Gere. One moment, please. Yes, here it is. One single room for two nights. Guest: That’s right. Could I have a room on a lower floor, please? I don’t like to use the lift. Audio Scripts 261
Receptionist: Are you OK with the second floor? Guest: Yes, that’s wonderful. Thank you. Receptionist: Could I have your credit card, please? Guest: Yes, here’s my VISA card. Receptionist: Thank you. This will just take a minute. …………..Here’s your credit card. You’re in Room 205. Please sign here. And would you like a wake-up call? Guest: Oh, yes. Could I have a wake-up call at 7.00 tomorrow, please? Receptionist: Of course. Would you like a newspaper? Guest: Yes, I’d like The Nations every morning, please. And what time’s breakfast? Receptionist: Breakfast is between 7.00-10.30. Guest: Thank you. Receptionist: Enjoy your stay, Mr. Gere.
Track 12 (Task 1.2) Receptionist: Good afternoon. Can I help you? Jessica: Yes, I have a reservation. My name is Parker. Receptionist: Yes, Ms. Parker. We are expecting you. One double room from October 2nd-8th. Would you like to register now? Jessica: Sure. Receptionist: May I have your passport, please? Jessica: OK. Here it is. Receptionist: Do you have a middle name? Jessica: Yes, Amelia. Receptionist: You’re an American, right? Jessica: Yes. Receptionist: What’s your address, please? Jessica: 1709 Sylvan Avenue, Englewood Cliffs, New Jersey. Receptionist: What’s the zip code? Jessica: 07632. Receptionist: Are you going back to USA. or are you going to visit another country? Jessica: I’m going to Hong Kong first. Receptionist: Would you like us to confirm the flight for you? Jessica: Yes, please. Receptionist: And how are you going to pay, ma’am? Cash or credit card? Jessica: Credit card. Receptionist: May I have your credit card, please? 262 Audio Scripts
Jessica: Here is my VISA. Receptionist: Thank you. Just a moment, please……Here’s your passport and your credit card. Could you sign here, please? Jessica: Thank you. Is everything all right now? Receptionist: Yes, you are in Room 1706. Our guest relations officer will escort you to your room. Have a nice stay, Ms. Parker.
Track 13 (Task 1.3) Receptionist: Good morning, sir. Charles: Good morning. I have a reservation. The name is Howard. Receptionist: We’re expecting you and your friend, Mr. Howard. How was your flight? Charles: It was fine. Receptionist: Would you like to register now? Charles: Sure. Receptionist: May I have your passport, please? Charles: Here you are. Receptionist: Your first name is Charles. Do you have a middle name? Charles: No. Receptionist: What is your address, sir? Charles: 4301 Nouakchott Place, Washington, DC. Receptionist: How do you spell Nouakchott? Charles: N-O-U-A-K-C-H-O-T-T. Receptionist: Thank you. And what’s the postal code? Charles: 20521. Receptionist: May I have your signature? Charles: OK. Receptionist: Thank you. A guest relations officer will escort you to your room. Have a nice stay, Mr. Howard. Charles: Thank you.
Track 14 (Task 1.4) Receptionist: Good afternoon, ma’am. Checking in? Anastasia: Yes. Am I too early? Receptionist: No, not at all. Do you have a reservation? Anastasia: Of course. It’s under the name of Anastasia Steele. Receptionist: Ms. Steele. Let me see. Here it is. You booked a room and you are going to stay for three nights, aren’t you? Audio Scripts 263
Anastasia: Yes, that’s right, from February 3rd to 5th. Receptionist: Would you please fill out this registration card? Anastasia: Of course. Here you are. Receptionist: Thank you for your patience. Your room number is 705. Here’s your key card. The bellhop will help you with your luggage. Anastasia: Thank you. By the way, my company plans to send people down here on business in the future. I’d like to know if we could get a discount. Receptionist: Long-staying or frequent guests can get a special rate. It can range from ten percent to 30 percent, depending on terms. Anastasia: I see. Receptionist: I’ll get our manager to call you. She’ll probably want to set up a time to explain the details. Anastasia: OK. Thanks a lot. Receptionist: No problem. Enjoy your stay, Ms. Anastasia.
Track 15 (Task 1.5) Lisa: Wow! I’ve never stayed in a place this fancy before. Front desk clerk: Welcome to the Hula-Hula Hotel. How can I help you? Lisa: We’d like to check in. Our names are Lisa and Mary Lee. We have a reservation for a room. Front desk clerk: Let’s see………Yes, we have a suite for you on the fifth floor, room 508, for four nights. Lisa: Awesome! Oh, and my sister’s luggage was lost at the airport. Please tell us if it’s delivered to the hotel. Front desk clerk: Certainly. I’ll need your passport, and please sign this guest card. Lisa: OK. Here you are. Oh, and what is the checkout time? Front desk clerk: 11 a.m. And if you need any assistance, please see our concierge or call the front desk. Here are your keys. Enjoy your stay.
Track 16 (Task 1.6) Conversation 1 Receptionist: Good evening. Guest: Hello. My name is Schmidt. I have a reservation. Receptionist: Certainly, Mr. Schmidt. Can I ask you to fill in the registration form? Guest: Sure. Receptionist: Thank you. Do you need a wake-up call tomorrow? Guest: No, thanks. 264 Audio Scripts
Receptionist: Right. It’s a double room on the fourth floor. Here’s the key. Guest: Thanks. Receptionist: The lifts are just behind you. Do you need any help with your luggage? Guest: No, that’s OK. Receptionist: Breakfast is served in the restaurant from 7.00 until 10.00. Have a good stay. Guest: Thanks. Good night.
Conversation 2 Receptionist: May I have your name, madam? Guest: Brook. Receptionist: Yes, here it is. For three nights. Guest: Yes, that’s right. Thank you. Receptionist: Can I have your credit card, please? Guest: Yes, here you are. Receptionist: Thank you. The room is £160 a night, including breakfast. Guest: Fine. I think my company booked and paid for the room. Receptionist: Well, I’ll just confirm that. ………..No, the system doesn’t say that the room has been paid for. Guest: OK. Not to worry. I’ll check it with head office when I get home. Receptionist: Here’s your key. It’s room 401, on the fourth floor. Enjoy your stay. Guest: Thank you.
Track 17 (Task 2.1) Receptionist: Good afternoon. What can I do for you? Harry: Yes, I have a reservation for a double room for tonight. The name is Potter. Receptionist: One moment, please. ………….Yes, Mr. Potter. We have a double room overlooking the sea for you for three nights. Harry: Is it possible to change to a family room? You see, my wife and kids are here with me. Receptionist: Oh, good afternoon, Mrs. Potter. Just a moment, please. I’ll see what I can do for you. ……….Yes, we have a family room on the fifth floor, but it’s facing the garden. Is it OK for you? Harry: Do we have it for three nights. Receptionist: Yes, of course. Harry: How much is a quad room? Audio Scripts 265
Receptionist: It’s £200, sir. Harry: OK. We’ll take it. Receptionist: Would you please fill out this form?
Track 18 (Task 2.2) Receptionist: Good afternoon. May I help you? Sara: Yes, I have a reservation from April 1st to 3rd. The name is Jones. Sara Jones. Receptionist: Let me check…….Yes, we’ve reserved a single room as you requested. Sara: Is it possible for me to have my room for five days, until the 5th. Receptionist: I’ll see what I can do. Let’s see……Yes, Ms. Jones. We’re not fully booked for the next few days. Sara: That’s great! Thank you. Receptionist: You’re welcome, Ms. Jones. Would you please fill out the guest card?
Track 19 (Task 2.3) Receptionist: Good evening. Welcome to Bangkok. Mr. Chan: Hello, I’m Jacky Chan. I have a booking for tonight. Receptionist: Just a moment, please…..Yes, we’ve booked a suite for you three nights. Mr. Chan: That’s right….but I have a bit of a problem. I have to shorten my stay. I have important business to deal with in Hong Kong on the 15th of September. Receptionist: That’s fine, sir. So you’re checking out on the 15th? Mr. Chan: No, on the 14th. I’ll be here for only two nights. Receptionist: That’s OK. I’ll change your booking to the 12th until the 14th. Would you like us to confirm your flight to Hong Kong? Mr. Chan: Yes, please. Receptionist: Would you like a limo as well? Mr. Chan: I think so. Receptionist: All right. That’s taken care of. Mr. Chan: Do I have to sign anything? Receptionist: Please sign the registration form, sir.
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Track 20 (Task 3.1) Receptionist: Good afternoon, ma’am. How can I help you? Guest: Hello, I need a room for this evening. Receptionist: Do you have a reservation? Guest: No, I don’t. My flight’s been delayed until tomorrow evening and I need to stay in the city overnight. Receptionist: I can offer you our walk-up rate which is $170 per night for a double room including breakfast. Guest: That’s very expensive. Is that the cheapest rate you have? Receptionist: I’m afraid so. We’re very busy this evening. Guest: OK. I’ll take it. Receptionist: Could you fill in the guest registration card for me, please? Guest: Can I pay by check? Receptionist: I’m afraid not. Cash or credit card only, I’m afraid. It’s hotel policy. Guest: What time do I have to check out tomorrow? Receptionist: Our usual check-out time is 11 o’clock, sir, but with this rate you can have a late check-out until 2 p.m. Guest: That’s great, thanks.
Track 21 (Task 3.2) Receptionist: Good morning, sir. What can I do for you? Guest: Yes, I’d like a room for two nights. Receptionist: Do you have a reservation? Guest: No, I don’t. Receptionist: I’m sorry, sir. We’re fully booked since we are expecting a large convention group this afternoon. Guest: Is that so? That’s why all the hotels around here are full. Receptionist: I’m sorry, but if you’re willing to stand by until 6 p.m., we might be able to accommodate you if there are any cancellations. Guest: Hmmm…….I guess I don’t have any choice. Can I leave my bags here while I go out? Receptionist: Yes, sir. You can leave them at the Concierge. May I have your name? Guest: It’s Thompson. Robert Thompson.
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Track 22 (Task 3.3) Guest: I’d like a room for two nights, please. Receptionist: Do you have a reservation? Guest: Sorry, I don’t. Receptionist: I’m sorry, madam. We have no rooms available but would you like to stand by until 6.00 p.m.? Guest: No, I don’t want to wait. Receptionist: I’m sorry, sir. We really don’t have a room now. But I’d like to recommend another hotel nearby. I’ll be happy to call them and check if they have any rooms available for you. Guest: Thank you. That’d be nice.
Chapter 4 Hotel Facilities and Services Track 23 (Task 1.3) Clerk: God afternoon. What can I do for you? Guest: We just arrived at the hotel. Can you tell us what restaurants you have? Clerk: The Sunshine Restaurant is open now. There’s also a complimentary breakfast buffet each morning. Guest: Great! Can we get a wake-up call at seven tomorrow? Clerk: No problem. What’s your room number? Guest: We’re in room 709. Clerk: All right. Don’t forget to try our gym on the third floor. There is also a business lounge on the fifth floor, with computers, copiers, and fax machines. Guest: How about a nice place to relax here? Clerk: The beach is just down the street. And out in back, we have a swimming pool, Jacuzzi, and sauna. Guest: Great. Now we have an excuse to shop—to buy swimming suits.
Track 24 (Task 1.6) Clerk: Hello. Best Western Hotel, Hong Kong. May I help you? Caller: Yes, I’d like some information about your hotel? Clerk: What would you like to know? Caller: First, how much are your single rooms? Clerk: The rates vary depending on the season and type of single. We have single rooms with queen-sized beds and king- sized beds. They can range from HK$1,000 to HK$2,500. Caller: I see. Does the price include breakfast? Clerk: Usually. There are some special offers that don’t though. 268 Audio Scripts
Caller: Could you tell me about your facilities? Clerk: We have a 25-meter pool, with eight lanes. We also have a health center and spa. Caller: That’s great. And what kinds of restaurants do you have? Clerk: We have Chinese restaurant, a Japanese restaurant, and a buffet with both Eastern and Western food. Caller: When are they open? Clerk: The Chinese and Japanese restaurants are open for lunch and dinner. The buffet serves three meals a day. Caller: One more thing. Is there a shuttle bus to the airport? Clerk: Yes. It runs every hour from 6 a.m. to 10 p.m. And we also have limousine service, if you like. Caller: OK. Thank you. Clerk: You’re welcome. If you need more information, please visit our website at www.bestwesternhotel.com. It’s very comprehensive. Caller: I’ve got it. Goodbye. Clerk: Goodbye.
Track 25 (Task 1.7) Hotel Staff: The Victoria Hotel, can I help you? Caller: Yes, I’m thinking of bringing a group to your hotel. I’d like to know that what amenities about health and fitness are provided in your hotel. Hotel Staff: There’s a fully equipped fitness club here with an indoor swimming pool and a squash court. You’ll find high performance exercise equipment as well as a wonderful sauna. Caller: Is there a spa? Hotel Staff: Yes, there is. We offer relaxing massage and a variety of facial treatments with our highly-trained, experienced and professional staff. Caller: I’m wondering if there is any available shuttle bus to the airport….or should I take a taxi instead? Hotel Staff: Our hotel provided free airport transfer service, so you don’t have to worry about not being picked up or dropped off for a flight. Caller: That sounds interesting. I’ll think about it and call you later. Hotel Staff: Do you need further information? Caller: Ah, yes. Are pets allowed in your hotel? Hotel Staff: Yes, we are delighted to welcome pets to our hotel, but only domestic pets, like cats and dogs, are allowed to stay. Audio Scripts 269
Caller: I’d like to know if your hotel charges extra for pets? Hotel Staff: No, there is no fee for pets. However, guests are responsible for any excessive damage or cleaning that is required. Caller: That’s great. Thank you for all information. Hotel Staff: You’re welcome. Thank you for calling the Victoria Hotel.
Track 26 (Task 1.8) Receptionist: Front Desk. What can I do for you today, Mr. Stamps? Guest: Well, my wife is traveling with a lot of jewelry. And to tell you the truth, we don’t feel secure leaving it in the room because there isn’t an in-room safe. Receptionist: I can understand that. Would you like to use the hotel safe? Guest: That would probably be a good idea. Receptionist: Then could you please bring your valuables to the Front Desk? Guest: The Front Desk? Doesn’t your hotel have a safe we could use by request? Receptionist: I’m sorry, but we don’t sir. However, let me assure you that there’s nothing to worry about. Our safe is not only fireproof, but also guarded 24 hours a day. Guest: OK, that sounds fine. Do I have to prepare anything? Receptionist: No, you don’t. But we’ll need you to fill out some forms, including an itemized list of your valuables. Guest: All right. That seems pretty easy. I’ll be right down. Receptionist: I’ll see you in a few you in a few minutes. I hope this can help to put your mind at ease, Mr. Stamps. Guest: Oh, it helps a lot. Thank you.
Track 27 (Task 1.9) Guest: Excuse me. How can I get to the fitness center? Clerk: It’s in the basement. You can take either the elevator or the stairs. Guest: I don’t think I’ll take the elevator. That seems a bit lazy. Where are the stairs? Clerk: Go down the hall all the way to the end. They’re on the right. Guest: OK. Where in the basement is the fitness center? Clerk: Go past the sauna and turn right. The signs will direct you there. You can’t miss it. Guest: When does it close? Clerk: It closes at 10 o’clock sharp. Don’t worry. You still have plenty of time. 270 Audio Scripts
Guest: Is there anything I should know about using the fitness center? Clerk: Yes, please take a towel and wear the appropriate exercise clothes. Guest: Is that it? Clerk: The treadmill is out of order right now. Hopefully, it’ll be fixed by tomorrow. Guest: That’s OK. I want to lift weights. Clerk: Well, we’ve got lots of those. Please don’t forget to put them back when you’re finished. Guest: I won’t. Clerk: Alright then, enjoy your workout.
Track 28 (Task 2.2) Bellboy: Good afternoon, Mr. Cooper. Welcome to the Meridian Hotel. Is this your baggage? Guest: Yes, my stuff. Bellboy: Certainly, please follow me. I’ll take you to your room. Guest: Thank you. Bellboy: My name is David. It’s my pleasure to serve you. If you have any questions, please feel free to ask. (The elevator stops.) After you, Mr. Cooper. Guest: Thank you. Bellboy: (In the hall way) This way, please. Here’s your room 1416. (David opens the door.) Where should I put your baggage, Mr. Cooper? Guest: Right on the bed. Bellboy: Certainly, Mr. Cooper. May I introduce the guest room facilities now? Guest: Go ahead. Bellboy: The minibar is right over there, beside the TV. The remote control is on the TV. The bedside console enables you to control the radio and the lights. There is an electric razor outlet in the bathroom, if you need it. Guest: (Look at the closet) Is there any way I can get some more hangers? Bellboy: Of course. Just dial 01 for Housekeeping. Guest: Dial 01? OK, I’ve got it. Bellboy: And there is a hotel brochure on the dresser. It includes a complete list of services and phone numbers. Guest: Thank you for the information. I appreciate it. Bellboy: You’re welcome, Mr. Cooper.
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Track 29 (Task 2.3) Guest: Could you briefly run over the facilities in the room? Bellboy: Certainly, Ms. Gray. This room is equipped with high-speed Internet access, an all-weather temperature control system, a 35-inch wide-screen TV, and a voice message system. Guest: Do you have direct dial service? I have to make a lot of calls, so I don’t want to bother the operator all the time. Bellboy: Of course. There is an international direct dial telephone in your room. We’ll also give you a private phone number. Guest: Great. (Looking) By the way, what’s that on the ceiling? Bellboy: It’s a cigarette-detecting device. We have one in every nonsmoking room. Guest: A cigarette-detecting device? How does it work? Bellboy: It will sprinkle water automatically when it detects smoke and heat. Guest: Alright, I see. There must be something special about this bed. It looks luxurious. Bellboy: It is indeed. We give our guests only the best quality mattresses and comforters. We also use 400-thread-count sheets. Guest: The bedding sounds confortable. I can’t wait to go to sleep. Bellboy: I hope you enjoy your stay at our hotel, Ms. Gray. Guest: I’m sure I will. Track 30 (Task 2.4) Guest: Could you tell me more about the facilities in this room? Bellboy: Certainly, Mr. Williams. The executive suite comes with state-of-the-art business equipment, including a fax machine and a color laser printer. Guest: Am I able to videoconference through this room? Bellboy: Of course. A screen, projector, whiteboard, and other audiovisual equipment can be provided if you need them. We also have conference rooms. I can book one for you. Guest: That sounds great. Look at this view. I can see the sea from here. Bellboy: Yes, the view from the room is particular good. Guest: Oh, is there a full bathroom? Bellboy: I was just going to mention that. The bathroom has both a separate bathtub and an enclosed shower area. Guest: Is that a wet bar over there? Bellboy: Yes, it is. It’s fully stocked too. ( Mr. Williams sits down.) You’re sitting on a sofa sleeper, Mr. Williams. It pulls out. Guest: Everything is perfect! Thank you. Bellboy: My pleasure. Let me know if you need anything. 272 Audio Scripts
Track 31 (Task 2.5) Bellboy: Here we are—Room 709. Should I put your baggage on the bed, Mr. Kelly? Guest: No, just put it by the bed. Bellboy: Certainly. Guest: Can you introduce some of the facilities in the room? Bellboy: My pleasure. The room is equipped with satellite TV, a refrigerator, a direct dial line, and air-conditioning. It also had broadband Internet access. Guest: Is there an in-room safe? Bellboy: Yes, every room comes with one. The minibar is right over there, beside the TV. And the disposable slippers are kept in the closet. Guest: Is that a cigarette-detecting device on the ceiling? Bellboy: Yes, it is. We have one in every room on our nonsmoking floors. Guest: I see. Oh, the bedding looks every comfortable and luxurious. Bellboy: Our mattress pads, pillows, comforters, and sheets are all of the highest quality. Guest: It looks like I’m checking into the right place. Bellboy: You certainly are. I hope you have a wonderful stay at our hotel.
Track 32 (Task 3.3) Conversation 1 Guest: Hello. My flight’s been delayed until this evening. Is there somewhere I could work for a couple of hours? Staff: Yes, of course, sir. Our business center has free Wi-Fi for guests and is very quiet. Guest: That’s great. And where is the business center? Staff: Take the lift up to the second floor and you’ll see the entrance in front of you. Guest: OK. Thank you.
Conversation 2 Guest: Hi, I need to use the Internet but my laptop isn’t working. Staff: Are you staying here, madam? Guest: Yes. Staff: Then you can use the Internet center facilities free of charge. Guest: Great. Will I need a password for the computer?
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Staff: Yes, you will and it’s printed on this card. Enter your username KingParkAvenue and this is the password. Guest: Thank you.
Conversation 3 Guest: Can I borrow an adaptor, please? The plug on my lead doesn’t fit in the socket. Staff: Certainly, sir. I can lend you a travel adaptor. That should fit. Guest: Is there a printer here, too? I need to print something out. Staff: Of course, sir. Printouts cost 10 baht per page. Guest: Is it a color printer? Staff: Yes, it is. Guest: Good.
Track 33 (Task 3.4) Guest: I need to use your business center. What are the hours? Staff: We’re open from 7.00 a.m. to 10.00 p.m., Monday through Friday, and 8.00 a.m. to 5.00 p.m. on weekends. Guest: Oh, you’ve got long hours. Where are you located? Staff: The business center is up on the 15th floor, near the entrance to the rooftop garden. Guest: OK, I’ve got it. (A few minutes later, the guest enters.) Staff: Good afternoon, sir. May I help you with something? Guest: Yes, I need to use a computer. Staff: Certainly. Guest: Oh, I’d like to send a fax too. Staff: What would you like to do first? Guest: Let me use the computer first. I’ll need to type something up, print it out, and then fax it. Staff: All right. Please follow me. I’ll get you set up on a computer. Guest: Thank you. Do your computers have spreadsheet and presentation software? Staff: Yes. They have both functions. Guest: wonderful. And do you have any laptops to rent out? Mine just crashed. Staff: Yes, we do. Would you like us to help you get your laptop repaired? Guest: Could you? That would be wonderful great. 274 Audio Scripts
Staff: Sure. I can get someone to take it to a computer shop nearby and have them take a look at it. But first, let’s get you a computer to use. Guest: OK.
Track 34 (Task 4.2) Event planner: Hello. Event Planning Department. How may I help you? Caller: Hello. I work at JSL International, and we would like to host a seminar for about 120 people at your hotel. Event planner: It would be our honor, madam. May I have your name, please? Caller: It’s Walker. Emily Walker. Event planner: Yes, Ms. Walker. My name is Frank. Is this going to be a one-day seminar or will it include overnight accommodation? Caller: Actually, it’ll be for one day. Event planner: And what date would you like to book? Caller: February 13th. We’d like to go from 9.00 a.m. to 5.00 p.m. with a catered lunch at noon. Event planner: Let me see…….Yes, February 13th is available. I’ll pencil you in, Ms. Walker. Caller: Great. Event planner: Our basic package for a 120-person seminar is $2,000. And a catered lunch will cost an additional $1,000 to $1,500. Caller: A few extra people might show up at the last minute. Event planner: That’s not a problem. Our conference room has a capacity of 150. But it’ll affect the fee, Ms. Walker. Caller: OK. Right now, though, I just want to check the date with you and make a reservation. Can I get back to you tomorrow to discuss the details? Event planner: Certainly. I’ll be in the office until 6.00 p.m., Ms. Walker. Caller: Thank you. Goodbye.
Track 35 (Task 4.4) Event planner: Event Planning. This is Ellen speaking. Caller: Hello. I’d like some information about having a wedding banquet at your hotel. Event planner: Certainly, madam. May I ask your name, please? Caller: It’s Isabella Swan. Event planner: What date you like to host the wedding banquet on? Caller: November 4th. Audio Scripts 275
Event planner: Certainly. How many people do you expect to attend? Caller: I think there will be 400 guests. So, I’ll need 50 tables. Event planner: We have a room available, Ms. Swan. It fits 45 to 60 tables? Caller: Great. What are our menu options? Event planner: We have three menus at $150, $200, and $250 per table. Caller: OK. One more thing-- and what if some of our guests are vegetarians? Event planner: That will not be a problem, Ms. Swan. Would you like to come in and work out the details? Caller: Sure. How about Wednesday afternoon at around 2.00 p.m.? Event planner: Very well, Ms. Swan. We’ll be expecting you this Wednesday at 2.00 p.m.? Caller: Thank you. See you then.
Chapter 5 Housekeeping Services Track 36 (Task 1.2) Linda: Make sure that you replace the hot drinks packets every day: enough for four cups a day –two per person. Lisa: Where can I find the suppliers? Linda: There’s a supplies cabinet on every floor. The toiletries, soap and toilet paper are also stored there. Every room must have three rolls of toilet paper at all times. Lisa: Do I have to change the sheet every day? Linda: No, you don’t have to. Only do it if the guest asks you to. But, if a guest is staying for more than three nights, you must change the sheets on the fourth day. Lisa: What about the pillowcases? Linda: Change them every day. They’re in the linen cabinet with the towels and bathrobes. Lisa: Do I have to vacuum under the bed every day? Linda: Yes. Also, dust and polish all the surfaces, and pay special attention to the mirrors and TV screen. But you mustn’t clean the TV screen with water. Lisa: OK. Linda: And don’t forget to replace the TV remote control in the holder.
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Track 37 (Task 1.4) Conversation 1 Housekeeper: Housekeeping. May I help you? Guest: Yes, I have some cloths to be washed. Where should I leave them? Housekeeper: There’s a laundry list and a laundry bag in the desk drawer. Just check the list and then put both the clothes and the list in the bag. Leave the bag behind the door before 9.00 in the morning. The clothes will be collected and then returned to you in the evening. Guest: I see. Thank you. Housekeeper: You’re welcome.
Conversation 2 Housekeeper: Housekeeping. May I help you? Guest: I’d like to send some clothes to be washed. How soon can I get them back? Housekeeper: If there’re handed in before 9.00 in the morning, you’ll get them back at 5.00 p.m. Guest: Well, it’s already 11.00 o’clock and I need them for a party this evening. Housekeeper: We can arrange that, sir, but there’s a 50% surcharge for the express service. Guest: That’s OK. Can you send someone to my room to pick them up? Housekeeper: Certainly, sir. What’s your room number? Guest: 710. Housekeeper: I’ll send someone up immediately.
Conversation 3 Housekeeper: Housekeeping. May I help you? Guest: I have some cloths to be washed. Can you send someone up to get them? Housekeeper: Let me check……………….The laundry room is closed now. Would you please put the clothes in the laundry bag that’s in the desk drawer, and leave the bag behind the door? It will be picked up early tomorrow morning. Guest: But I need my laundry back tomorrow morning. I’m leaving for Hong Kong at 10.00 a.m. Audio Scripts 277
Housekeeper: I’m afraid it won’t be possible, sir. Guest: All right. Never mind. Housekeeper: I’m sorry, sir.
Track 38 (Task 1.5) Laundry worker: Good morning. You’ve reached the Laundry Department. How may I help you? Guest: Hello. It’s Ms. Lucas in Room 915. I have a suit jacket and some slacks that need dry-cleaning as soon as possible. I’d prefer not to leave them in a laundry bag outside my room door. Laundry worker: I understand, Ms. Lucas. I’ll send someone straight over to pick them up. Guest: That would be great. Do you think they’ll be ready by tonight? I’ll be attending an important business meeting first thing tomorrow. Laundry worker: Yes, I think so. It’s still early. If we get things before 10.00 a.m., the guests can have their laundry returned by 8.00 p.m. the same day. Guest: Wonderful. Thank again. Laundry worker: It’s my pleasure, Ms. Lucas.
Track 39 (Task 1.7) Conversation 1 Housekeeper: Housekeeping. May I help you? Guest: This is Mrs. Smith in room 528. Housekeeper: Yes, Mrs. Smith. How can I help you? Guest: I was watching TV in my room and all of the sudden the picture disappeared. I don’t know what happened to it. Housekeeper: I’m terribly sorry, madam. I’ll have it fixed immediately. Conversation 2 Housekeeper: Housekeeping. May I help you? Guest: While I was taking a shower, the hot water stopped running. I’m not used to taking cold water showers, you see. Housekeeper: I’m sorry, sir. I’ll send someone up to look at it immediately. What’s your room number, sir? Guest: 325. And the plants in my room are dying too. Housekeeper: I’ll ask the maid to take care of it right away. Thank you for letting us know. 278 Audio Scripts
Track 40 (Task 1.8) Housekeeper: Housekeeping. May I help you? Guest: This is Mrs. Jane Anderson. I just checked out of room 815. Housekeeper: Yes, Mrs. Anderson. How are you? Guest: I’m fine, thank you. I’ve list my gold watch. I’m not sure if I left it in my room or dropped if somewhere in the hotel. Housekeeper: Mrs. Anderson, one of our chambermaids found a watch in the bathroom and gave it to me a few minutes ago. Guest: Oh, good. But how can I get it? I’m at the airport and the plane is about to take off. Housekeeper: We have your address, Mrs. Anderson. We’ll mail it to you right away. Guest: That’s very kind of you. I’m so impressed by your service. Please let me know the delivery charge and I’ll pay you immediately. Housekeeper: Please don’t worry about that, Mrs. Anderson. We’re happy to mail it to you free of charge. Guest: Thank you very much. Goodbye. Housekeeper: Goodbye, Mrs. Anderson. And have a very nice trip home.
Track 41 (Task 2.1) Housekeeper: Good morning. Housekeeping. Alice speaking. How may I help you? Guest: Well, I’d like an extra pillow. Could you also bring me a tube of toothpaste and more clean towels? Housekeeper: Of course, sir. Guest: And the toilet paper is running out. Housekeeper: I’ll have someone bring up those things right away. What’s your room number? Guest: It’s Room 503. Housekeeper: Is there anything else we can do for you? Guest: No, that’s everything. Sorry if it’s an inconvenience. Housekeeper: It’s no inconvenience at all. Guest: OK, thank you. Housekeeper: You’re welcome. Goodbye.
Audio Scripts 279
Track 42 (Task 2.2) Conversation 1 Guest: Can I have two more bath towels, please? Chambermaid: You’d like two more bath towels. Certainly, sir. I’ll go and get them for you right away. ……………………… Chambermaid: Here you are, sir. Your towels. Guest: Thank you.
Conversation 2 Guest: We need an extra bed up here, please. Chambermaid: You’d like an extra bed. I’m sorry, I’m not sure if we’ve got any beds in stock. If you’ll excuse me, I’ll try to find out. May I have your room number, please? Guest: I’m in Room 306. Chambermaid: Thank you. ……………………… Chambermaid: (Knocks on the door.) Chambermaid. Guest: (Open the door.) Yes. Chambermaid: Here’s your bed, ma’am. There’ll be an excessive charge for an extra bed, ma’am. Guest: All right. You can charge that to my account. Chambermaid: Very good, ma’am. Where would you like me to put your bed? Guest: Over there. …………………………. Chambermaid: It’s all set. Have a nice evening, ma’am. Guest: Thank you. You too. Bye. Chambermaid: Goodbye, ma’am.
Conversation 3 Guest: Excuse me. Could you get me a shower cap, please? Chambermaid: I’m sorry, ma’am. Would you kindly repeat that, please? Guest: Shower cap. Chambermaid: You’d like a shower cap. Certainly, ma’am. But since we’ve run out of them on this floor. I’ll get one for you from the fifth floor. It’ll take a few minutes. May I have your room number, please? Guest: It’s Room 1216. 280 Audio Scripts
Chambermaid: Thank you. …………………………………….. Chambermaid: (Knocks on the door.) Chambermaid. Guest: Yes. (Open the door.) Chambermaid: Here’s your shower cap, ma’am. I’m sorry to have kept you waiting. Guest: Thank you. Chambermaid: My pleasure.
Conversation 4 Guest: Excuse me. What is the electrical voltage here? Chambermaid: It’s 220 volts, sir. Guest: I see. Then I would need a voltage converter. Can you get me one? Chambermaid: I’m sorry, sir. Would you kindly explain that, please? Guest: A voltage converter is a device that converts one electrical voltage to another. You see, in order to use my 110-volt portable phone charger here. I would need a converter to change the electrical voltage from 220 volts to 110 volts. Chambermaid: I see. You’d like a voltage converter. I’ll go and get one for you right away, sir. Guest: Thank you. ……………………………………. Chambermaid: (Knocks on the door.) Housekeeping. Guest: Yes. Chambermaid: I’m extremely sorry, sir. But we haven’t got any converters left in our stock. Guest: That’s all right.
Track 43 (Task 3.1) Conversation 1 Guest: I’ve knocked over a glass of wine. Can you send someone to clean up the mess? Housekeeper: Certainly, sir. May I have your room number, please? Guest: I’ll send someone up immediately. Housekeeper: Thank you. (A few minutes later.) Housekeeper: (Knocks on the door.) Housekeeping. Audio Scripts 281
Guest: Yes. Housekeeper: May I clean the room? Guest: Yes, go head. Housekeeper: Thank you.
Conversation 2 Housekeeper: Housekeeping. Sorry for disturbing you. I’ve come to clean your room. Guest: Could you come back later, please? We’re not ready. Housekeeper: Of course, ma’am. Sorry about that. Please hang the ‘Please Tidy My Room’ sign on the door when you’re ready. Guest: OK. Thank you.
Track 44 (Task 3.2) Housekeeping: Housekeeping. How can I help you? Guest: We’re having some problems in room 720. Can you send someone up right away? Housekeeping: Certainly. What seems to be the problem? Guest: Well, my sister spilled some juice on the bed sheets. Housekeeping: Oh dear! We’ll send a maid up with fresh linen as soon as possible. Guest: Well, my sister tried to clean the sheets, but the water doesn’t stop. Now there’s water everywhere. Housekeeping: Oh no! We’ll send the janitor and the plumber too. Guest: And then my sister slipped on the wet tile and hurt her toe. Housekeeping: Oh, we’ll also send a doctor. (the guest screams.) What’s the matter? Guest: And send an electrician as well. The lights just went out.
Track 45 (Task 3.3) Conversation 1 Guest: Excuse me. Housekeeper: Yes, sir. Guest: Can you change the pillowcases for me? Housekeeper: Certainly, sir. I’ll do it right away.
282 Audio Scripts
Conversation 2 Guest: My shoes are dirty. Is there a shoeshine service here? Housekeeper: Yes, sir. There’s a shoe box on the floor, near the desk. If you put your shoes in the box, the maid will shine them for you free of charge. Guest: Thank you. Housekeeper: My pleasure, sir. Have a nice day.
Conversation 3 Housekeeper: Housekeeping. May I help you? Guest: This is Mrs. Baker in Room 1017. I wonder if you can get me a baby-sitter for Friday evening from 7.00-11.00 p.m. My husband and I are going to a party. Housekeeper: Certainly, ma’am. I’ll try to find one for you right away, Mrs. Baker. And I’ll call you back as soon as possible. Guest: OK. Thank you. (A few minutes later.) (The telephone is ringing.) Guest: Hello. Housekeeper: Mrs. Baker? Guest: Yes. Housekeeper: This is Sally from the Housekeeping. I have good news for you. I’ve found reliable baby-sitter as you requested. Her name is Mrs. Brown. Guest: OK. Good. Would you tell her to come on Friday at 7.00 p.m.? Housekeeper: Certainly, Mrs. Baker. Guest: Thank you for your help. Housekeeper: It’s my pleasure, Mrs. Baker. Goodbye. Guest: Goodbye.
Chapter 6 Restaurant Track 46 (Task 2.1) Staff: Good morning. Could I have your room number, please? Guest 1: Morning. We’re in Room 509. Staff: Thank you. The continental breakfast is on the buffet over there. Feel free to help yourselves. Here are your menus if you’d like something from the kitchen. I’ll come and take your order in a moment. Can I bring you some tea or coffee? Audio Scripts 283
Guest 1: Coffee for me, please, with hot milk. Guest 2: And tea for me. Staff: What kind of tea would you like? Guest 2: English breakfast, please. With milk. And could we have some toast? Staff: Of course. Would you like white, brown, or whole-wheat? Guest 2: Whole-wheat, please. Staff: Here’s your tea and coffee, and your toast. Would you like anything from the menu? Guest 1: I’ll have the sausages, scrambled eggs, and hash browns. Staff: Madam? Guest 2: I’d like the blueberry pancakes, please. Staff: Thank you. I’ll get those for you right now. ……………………………….. Staff: Here you are. Enjoy your breakfasts. Is there anything else I can get you? Guest 2: No, thanks.
Track 47 (Task 2.3) Staff: Good morning, sir. Could I have your room number, please? Guest: It’s 715. Staff: Thank you. The continental breakfast is on the buffet. Feel free to help yourself. Here’s the menu if you’d like to order something from the kitchen. Guest: Thanks. Could I have some coffee? Staff: Of course. I’ll bring some right away. Here’s your menu. Would you like anything from the menu? Guest:: No, thanks. Staff: Enjoy your breakfast.
Track 48 (Task 3.1) Guest: Good afternoon. I have a reservation. Just a minute. Here are the details. Receptionist: Thank you. Can I see your passport, please? Guest: Er, yes. Here you are. Receptionist: Thank you. Guest: Can I book a table for dinner tonight? Receptionist: Certainly. What time? Guest: Eight o’clock. For two people, please. Receptionist: We’re very busy this evening. We have a table at 8.15. 284 Audio Scripts
Is that all right? Guest: Yes, that’s fine. Receptionist: This is your key card. I’ll get someone to help you with your bags. Guest: Thank you.
Track 49 (Task 3.2) Conversation 1 Host: Good afternoon. Sakura Restaurant. May I help you? Guest: Yes, I’d like to reserve a table for three for this evening? Host: Certainly, madam. For what time? Guest: Eight o’clock. Host: Yes, that’s fine. May I have your name, please? Guest: Twigg. T-W-I-G-G. And I’d like a table near the window, please. Host: Yes, that’s fine, Ms. Twigg. So that’s a table for three for eight o’clock this evening. Thank you very much. Guest: Thank you. Goodbye.
Conversation 2 Host: Good afternoon. Andaman Restaurant. How may I help you? Guest: I’m staying in Room 1307. I’d like to make a reservation for tomorrow. Host: Of course. What time did you have in mind, Mr. White? Guest: What time do you serve dinner? Host: Dinner is served from 6.00-10.00 p.m. Guest: Hmm….Then I’d like to book a table for two at seven o’clock. Host: Certainly, Mr. White. You have a table for two booked for seven o’clock tomorrow. Are there any special requests? Guest: Yes, my wife can’t stand the smell of cigarette smoke. And we’d prefer to have a quiet intimate table in the corner. Host: Certainly, Mr. White. We’ll take those things into consideration in arranging your seats. Thank you for calling. We look forward to serving you. Guest: Goodbye. (Mr. and Mrs. White arrive at the Andaman Restaurant.) Host: Good evening. Do you have a reservation? Guest: Yes, for seven o’clock. The reservation is made under the name White. Host: Yes, Mr. White…………….Didn’t you make a cancellation? Oh no, that was Mr. Whitney. I’m so sorry. Guest: That’s alright. I hope my table’s ready. Audio Scripts 285
Host: Don’t worry. Everything is in order, Mr. White.
Track 50 (Task 3.3) Host: Four Seasons restaurant. How may I help you? Guest: Hello. My name is Ogawa. I have a reservation for this evening. Host: Just one moment, Mr. Ogawa. May I have your first name, please? Guest: Nobuo. Host: Ah yes, that’s a table for three for eight o’clock. Guest: That’s right. I’d like to change it to 8.30, if possible. Host: Let me see. Yes, that’s fine. So that’s a table for three for 8.30. Guest: That’s it. Thank you. Goodbye. Host: Goodbye.
Track 51 (Task 3.4) Host: Good afternoon. Sunshine Restaurant. Guest: Good afternoon. I called this morning to reserve a table for tomorrow at lunchtime, but my wife and I’d like to come for dinner instead. Host: I’m sorry I didn’t hear what you said. Could you speak a little louder, please? Guest: Yes, we reserved a table for tomorrow at 12.00, but now I’d rather come for dinner. Host: Could I have your name, please? Guest: It’s Simpson. S-I-M-P-S-O-N. Host: Just a moment while I check, Mr. Simpson. …………………………… So, you want to change your reservation from lunch to dinner? Guest: Yes, at 7.00. Host: All right, Mr. Simpson. Thank you for calling. Goodbye. Guest: Goodbye.
Track 52 (Task 3.5) Guest 1 I called this morning to book a table for four, but now I’d like to add two more. My name’s Middleton. Guest 2 My name’s Wilson. I’d like to postpone my reservation for Friday to Saturday. Is it possible?
286 Audio Scripts
Guest 3 I have a reservation for this evening. But I want to put it off to tomorrow at 7.00 p.m. Guest 4 I’m calling to change my reservation from tomorrow evening to 11.30 p.m. and there will be 8 of us instead of 5. Guest 5 I reserved a table for tomorrow at lunchtime, but my wife and I’d rather come for dinner at 6.30.
Track 53 (Task 4.2) Host: Good evening, sir, madam. Welcome to the Metro restaurant. May I take your coats? Diner 1: Good evening. Thanks. Host: Would you like an aperitif before you order? Diner 2: Yes, please. Could we have two glasses of prosecco? Host: Certainly. Let me give you some menus. I’ll come back to take your order in a few moments. Diner 1: That’s wonderful, thank you. Host: Of course. We also have some specials on the board. Diner 2: What are the specials? Host: The specials today are rack of lamb, lemon sole and a vegetarian pasta dish. (Later) Host: Here you are. Two glasses of prosecco. Are you having wine this evening? Diner 1: Thank you. Yes, we are. Host: Here’s the wine list. We have four excellent red and white house wines and on the last pages you’ll find the full wine list. Diner 1: Thank you. Host: Let me know when you’re ready to order.
Track 54 (Task 4.3) Hostess: Good evening. Welcome to Sunflower Restaurant. Do you have a reservation? Guest: Yes, I’ve reserved a table for two at 7.00 p.m. under the name of Carson. Hostess: Yes, Mr. Carson. Would you come this way, please? (They follow the hostess to the reserved table in the corner.) Audio Scripts 287
Hostess: Here is your table. Would you like an aperitif before you order? Guest: Yes, we would like a bottle of vermouth, please. Hostess: Yes, Mr. Carson. I’ll bring you the menu.
Track 55 (Task 4.4) Waiter: Are you ready to order, ma’am? Mrs. Carson: I think I’ll have the French onion soup. Mr. Carson: I’d like a beef consommé. Waiter: And what would you like for the main course? Mrs. Carson: Is there anything you recommend? Waiter: Of course, madam. Why don’t you try our veggie steak? It’s very good. Mrs. Carson: What is veggie steak? Waiter: It’s a vegetarian steak. Tofu is prepared as a steak and seasoned with salt, pepper, and garlic. We cook until it’s crispy on the outside and hot in the middle. It’s one of the chef’s specials. Mrs. Carson: That sounds so nice. I’ll have that. Waiter: And you, sir? Mr. Carson: I’ll have fillet mignon. Waiter: How would like it, sir? Mr. Carson: Medium, please. Waiter: Would you like a salad, ma’am? Mrs. Carson: I’ll have a mixed salad. Waiter: And for you, sir? Mr. Carson: A Caesar salad, please. Waiter: Would you like anything to drink with your meal? Mr. Carson: We’ll have two glasses of white wine, please. Waiter: All right, so that’s the French onion soup, beef consommé, veggie steak, fillet mignon—medium, mixed salad, Caesar salad, and two glasses of white wine. Your order will be served shortly. …………………….. (The diners have finished their main courses.) Waiter: Sorry to interrupt. May I clear away your plates? Mr. Carson: Yes, please do. We’ve finished. Waiter: How were your main courses? Was everything satisfactory? Mr. Carson: Yes, thank you. It was all excellent. Waiter: Would you like to see the dessert menu? Mrs. Carson: Yes, please. (Looks at the menu.) 288 Audio Scripts
I don’t know what to have. What would you recommend for the dessert? Waiter: I can recommend caramel custard, or you might like blueberry pie. Mrs. Carson: I’d like caramel custard. How about you, Chris? Mr. Carson: No, thank you. I think I’ll skip dessert. Waiter: Can I bring you anything else? A coffee or a digestif, perhaps? Mr. Carson: Could I just have an espresso? Waiter: Of course. Mr. Carson: And then could I have the bill, please? Waiter: Of course, sir. I’ll be back right away with your caramel custard and coffee. Mr. Carson: Can I pay by credit card? Waiter: Yes, sir…...Oh, I’m afraid we don’t accept that kind of credit card, sir. Only VISA and MasterCard. Mr. Carson: OK. Then I’ll use my VISA card. Waiter: Here’s your bill, sir. Please put your card in the terminal, enter your PIN, and then press the green OK button. Mr. Carson: All right. Waiter: Thank you, sir. I hope you enjoyed your dinner.
Track 56 (Task 4.5) Host: Your table is ready, Mr. Douglas. It’s right over here. Guest: Sounds good. I’m really hungry. Host: (Waits for Mr. Douglas to sit down) Here’s a menu. Your server will be with you momentarily. Guest: Thanks. Oh, could you give me two menus? I’m expecting a friend. Host: I’ll just put the other one here. (The server comes over.) Server: Are you ready to order, Mr. Douglas? Guest: Well, I guess my friend won’t be joining me after all. So, I’d like the garden salad to start. Server: What kind of salad dressing would you like? We have Italian or Thousand Island. Guest: Italian. And I’m going to go with the sirloin steak for an entrée. Server: And how would you like your steak cooked? Guest: Rare. Server: The steak comes with your choice of a baked potato or mashed potatoes. Guest: I’ll take mashed potatoes, please. Audio Scripts 289
Server: Certainly. Let me repeat your order, Mr. Douglas. You would like a garden salad with Italian and a rare steak with mashed potatoes. Guest: Yeah, that’s right. (The server checks up on her guest.) Server: Is there anything else I can get for you, Mr. Douglas? Some dessert, perhaps? Guest: No, thanks—just the check, please.
Track 57 (Task 4.9) Waiter: What will you be having for entrée, sir? Guest: I’ll have the sirloin steak, cooked medium. What does it come with? Waiter: The sirloin comes with a baked potato or a green salad. Guest: I’d like the green salad. Waiter: Sure. What kind of salad dressing would you like? Guest: What do you have? Waiter: We have Thousand Island, Italian, or French. Guest: I’ll have the Italian dressing, please. And I’d like it on the side. Waiter: OK. Coming right up.
Track 58 (Task 5.1) Host: How are you this evening, sir? Do you have a reservation? Guest: No. Do you have a table for one available? Host: Not right now. If you’d like a seat at the bar while you wait, I’ll let you know when your table is ready. Guest: How long do I have to wait? Host: There should be a table available in half an hour, sir. Guest: That would be fine. The name is Diep. Host: Alright, Mr. Diep. This way, please. (Mr. Diep sits down at the bar.) Bartender: Long day at the office, sir? Guest: Yes. I’d like a scotch on the rocks. Bartender: Coming right up. Guest: Do you have popcorn or peanuts—something I could snack on? Bartender: (Handing Mr. Diep some peanuts.) You can order off the menu as well, sir. Guest: Alright, do you have Buffalo wings on the menu? Bartender: Yes, we do. 290 Audio Scripts
Guest: Then I’ll have a basket of six. Bartender: Of course. (After a few minutes) Bartender: Are you in the mood for another drink, sir? Guest: What do you have on tap? Bartender: Guinness and Carisberg. Guest: Then I’ll take a large Carisberg, please.
Track 59 (Task 5.2) Conversation 1 Bartender: Good evening, sir. How are you this evening? Guest: Fine, thanks. Bartender: What can I get you? Guest: I’ll have a beer, please. Bartender: Of course, sir. Would you like draught or bottled beer? Guest: I’d like to try a draught beer. What would you recommend? Bartender: Well, the German and Czech pilsner on draught are very popular. Guest: Right. I’ll have a Czech pilsner, please. Bartender: There you are, sir. That’ll be £3.90, please. Guest: Thank you.
Conversation 2 Bartender: Good evening, ladies. What would you like this evening? Guest: Two gin and tonics, please. And could we have long drinks with lots of ice please? Bartender: Of course. Would you like a slice of lemon? Guest: Yes, please. Bartender: Here you are. Would you like to pay for them now or shall I start a tab for you? Guest: I think we’ll start a tab. We might have another drink later on. Bartender: Of course. Could you give me your room number, please? Guest: I’m in 469. Bartender: Could you sign here, please? Guest: Thank you.
Audio Scripts 291
Track 60 (Task 6.1) Room service: Room service, can I help you? Guest: Good morning. Can I order some room service? Room service: Of course, madam. What would you like? Guest: I’d like a continental breakfast. Room service: Very good, madam. Would you like tea or coffee? Guest: Coffee. Could I have a cappuccino? Room service: Certainly, madam. Guest: How long will that be? I’m in a hurry this morning. Room service: It’ll be with you in ten minutes. Guest: Good. Room service: Could I have your room number, please? Guest: It’s 1002. Mrs. Hepworth. Room service: Thank you, Mrs. Hepworth. Goodbye. Guest: Thank you. Goodbye. (About ten minutes later.) Room service: (Knocks the door.) Guest: One moment. Just coming! Room service: Good morning, madam. Room service. Guest: That was quick. Room service: One continental breakfast with a cappuccino. Could you sign here please, madam? Thank you. Enjoy your breakfast. Guest: Thanks.
Chapter 7 Dealing with Complaints Track 61 (Task 1.3) Conversation 1 F: Good afternoon, Reception, Susan speaking. How can I help you? Guest: Hello. I have a complaint. I’ve just checked into Room 745 and it smells of smoke. F: I’m very sorry to hear that, sir. Please accept my apologies. Guest: It’s horrible. F: Yes, some guests unfortunately ignore the No Smoking signs. Guest: Well, what are you going to do about it? F: Don’t worry. I’ll find you another room immediately. Please wait in your room. I’ll send someone up to collect your bags and move you to another room. 292 Audio Scripts
Guest: Thank you. F: I can offer you a superior room on a higher floor with a view over the city. Would that be acceptable? Guest: That sounds fine. Thank you very much.
Conversation 2 Sam: Good afternoon, Guest Services. Sam speaking. Susan: Sam, this is Susan. Please go up to Room 745 ASAP, collect the guest’s luggage and move him to Room 1203. He says the room smells of smoke. And tell him we will send up a bottle of wine on the house. Thanks. Sam: OK, Susan.
Track 62 (Task 1.6) Conversation 1 Housekeeper: Good morning. Housekeeping. What can I do for you? Guest: I’ve heard that the facilities of your hotel are first-rate, but my room is not as nice as I expected. Housekeeper: What seem to be the problems, sir? Guest: Well, the desk lamp is broken. And it’s so hot in here. Doesn’t this room have climate control. Housekeeper: I’m very sorry, sir. What is your room number? Guest: I’m in Room 621. Housekeeper: Certainly, sir. I’ll send someone up immediately to fix the desk lamp. As for the room temperature, it’s usually set at 24 degrees Celsius. If you feel hot, you can use the control panel to reset it. The control panel is next to the bathroom light switch. Guest: Oh, alright.
Conversation 2 Housekeeper: Good evening. Housekeeping. How may I help you today? Guest: Can you do something about the air conditioner? It’s making a strange noise. Housekeeper: I’m so sorry, ma’am. I’ll ask a maintenance worker to check it right away. Is your room number 1126? Guest: Yes, it’s 1126. (Hours later) Guest: The air conditioner is making a funny noise again, so I can’t fall asleep. Please do something. I really need to get some shut-eye. Audio Scripts 293
Housekeeper: I’m terribly sorry, ma’am. If you’d like, we can move you to Room 1128. It’s the room right next to yours. Guest: Well, it’s a bit inconvenient. But as long as there’s nothing wrong with that air conditioner, I’ll move.
Track 63 (Task 1.7) Housekeeper: Good evening. Is there anything I can do for you? Guest: The sink in my bathroom is clogged, and I can’t flush the toilet. Housekeeper: I’m very sorry about that, sir. We’ll send a plumber up as soon as possible. What’s your room number, sir? Guest: 1320. Please make it quick. And while you’re at it, could you have someone bring me some clean towels and more soup? Housekeeper: No, problem, sir. We’ll send them to your room in a minute.
Track 64 (Task 1.8) Staff: Reception. How can I help you? Guest: Yes. I’m afraid the maid didn’t change the bath towels in my room. Staff: I am terribly sorry, ma’am. I will send a maid to change them right away. Guest: And there’s another problem. The floor is very dirty. Can you send someone to clean it? Staff: Please let me apologize for this. I will report this matter to the Housekeeping and send a maid to vacuum the floor. We will make sure this does not happen again. Guest: That’s very kind of you. Staff: Are there any other problem, ma’am. Guest: No, thank you. Staff: Thank you for calling, ma’am.
Track 65 (Task 2.1) Conversation 1 Diner: Waiter! Waiter: Yes, ma’am. Diner: I think this fish is not fresh. It smells. Waiter: I’m terribly sorry, ma’am. I can give you something else if you’d like. Diner: I’d like some fresh fish. Anything that is fresh. Waiter: I’ll speak to the chef and see what he can offer you. Diner: All right. …………………………………… 294 Audio Scripts
Waiter: Is everything all right, ma’am? Diner: Not really. This Thai dessert you recommend is much too sweet for me. Waiter: I’m afraid most Thai dessert are rather sweet. In that case, you could try the fruit. Diner: No, that’s OK. I think I’ll have the coffee instead. Waiter: Very well, ma’am. I’ll be right back. Diner: Waiter! Waiter: Yes, ma’am. Diner: This coffee is too strong for me. Waiter: I’m sorry, ma’am. I’ll get you another one.
Conversation 2 Waiter: Here you go. Is there anything else I can get for you? Diner: Uh….I’m sorry, but I didn’t order this. I ordered the steak. Waiter: This is the steak. Diner: But there is sauce all over it! I didn’t order it like this. Waiter: This is how our chef cooks steak. It’s our most popular dish. Diner: But this steak is…..undercooked! I can see….blood! Waiter: Well, didn’t you order your steak rare? Diner: No, I ordered it well-done. I can’t eat this. I’m sorry. Waiter: I’ll take it back to the kitchen and bring you another one. I’m sorry about the mistake. Diner: That’s OK. And could you ask the chef not to put sauce on it, please? Waiter: Sure. I’ll be right back.
Track 66 (Task 2.2) Manager: How can I help you, Mr. Whitney? I’ve been told that you asked to see me. Mr. Whitney: That’s right. I’m not at all satisfied. Manager: If you could tell me what the problem is exactly, I’m sure it could be taken care of. Mr. Whitney: At first, the waiter came to me with the fillet of sole, not the steak I ordered. But that was all right because he finally brought me the steak. And how the steak….. Manager: What’s wrong with it, sir? Mr. Whitney: It’s still raw. When I ordered, I emphasized I wanted it medium. When I complained to your waiter, he didn’t seem to take any action. Audio Scripts 295
Manager: I’m extremely sorry, sir. I’m sure the waiter didn’t mean to be rude. He should have changed it. But we’re terribly busy today and perhaps he didn’t understand you correctly. I’ll have the steak changed immediately.
Mr. Whitney: That’s better. At least someone cares. And another thing, I think the wine is corked. Manager: Are you sure, sir? That Chabis has been very good. We’ve got so many orders tonight. Mr. Whitney: Go ahead. Taste it yourself. Manager: (After tasting)……Well, there doesn’t seem to be anything wrong with it. Perhaps it’s a little dry for your taste. I would recommend you try Beaujolais next time. Mr. Whitney: Maybe I will.
Track 67 (Task 2.3) Guest 1: How on earth do you expect me to eat this soup? It’s incredibly cold. Guest 2: Can you do something with fried egg? I ordered it sunny side up, not well done. Guest 3: The cocktail’s much too strong for me. Guest 4: I don’t think this spaghetti’s good enough. It’s undercooked. Guest 5: Waiter! I really have to complain about this cake. It doesn’t taste right to me. I think it’s stale. Guest 6: This soup is tasteless. Can you add something to it? Guest 7: I’m afraid this curry is too cold. Could you heat it up? Guest 8: I’m not happy with this dish of fried vegetables at all. It’s too salty. Guest 9: This fish is not good enough. It’s not fresh. Guest 10: Could you bring me another cup of coffee? This one’s not strong enough for me.
Track 68 (Task 3.1) Waiter: Here’s your mineral water with ice and lemon, madam. Guest: I’m sorry, I can’t drink out of that. The glass is dirty and there’s lipstick around the edge. Please take it away and bring me another one. Waiter: I’m very sorry, madam. I’ll replace it right away. Guest: Thank you. ………………………… Waiter: Here you are, madam. I hope this glass is better for you. 296 Audio Scripts
Guest: Yes, it looks a lot better, thank you. Waiter: My pleasure. Guest: Excuse me? Waiter: I asked for still mineral water, not sparkling. Guest: Oh, sorry. I do apologize. I’ll exchange it at once.
Track 69 (Task 3.2) Receptionist: Good afternoon, Mr. Whyte. How was your trip you to the Grand Palace? Mr. Whyte: Very nice, thank you. By the way, just one thing before I leave. Frankly, I think you’ve got to do something with the food and beverage service here, especially the tableware and the dining conditions. I’m sorry to say this but otherwise I’m sure you’ll lose a lot of guests. Receptionist: May I ask what the problem is, sir? Mr. Whyte: I had my dinner at the hotel restaurant last night. I was annoyed because the room was too crowded and stuffy. The way you arrange the tables is absolutely unrealistic. How can you fit that many in there like that? I could hardly move around or breathe. Receptionist: I’m extremely sorry to hear that, Mr. Whyte. I’ll talk to the Food and Beverage Manager so he can look into the matter. Mr. Whyte: And he should take action very soon too. Oh, please also tell him to check all the tableware more often and in particular before it is served to the guests. Some of the glasses and plates are nicked, some are cracked and some are filthy. It’s not up to standard at all. I’m very disappointed. Receptionist: I do apologize again, sir. I’m sure he’ll take action as soon as he gets your complaints. Mr. Whyte: That’s good to hear. I’ve stayed here many times and I don’t want to see you lower your own standard. Receptionist: Thank you very much indeed for your concern, sir.
Track 70 (Task 4.1) Guest: I’d like to have the bill, please. Waiter: Yes, ma’am. (After the waiter has presented the bill to her.) Guest: I’m afraid you’ve given me the wrong bill. The details which are shown here are different from what I ordered. Audio Scripts 297
Waiter: I’m sorry, ma’am. May I see your bill? Guest: Could you tell me what this item is? Waiter: That’s for the salmon you ordered, ma’am. Guest: But I didn’t order any salmon. I only had sushi and it is already shown on the bill here. Waiter: If you’ll wait a moment, I’ll check with the cashier, ma’am. I think I might be mixing your bill up with another table’s. ……………………………. Waiter: I’m terribly sorry for the confusion, ma’am. There’s been a mix-up. Guest: That’s OK as long as I get the right bill. Waiter: How will you be paying, ma’am? Guest: By credit card. Do you accept VISA? Waiter: Yes, we do. Just a moment, please. …………………………… Waiter: Could you sign here, please? Guest: Sure. Here you are. Waiter: Thank you, ma’am.
Chapter 8 Checking Out Track 71 (Task 1.2) Conversation 1 Guest: We’d like to check out. Could we have the bill, please? Clerk: Yes, sir. May I have your room number? Guest: Room 1025. Clerk: Mr. Williams? Guest: Yes. What is the total? Clerk: It comes to $450. Here’s an itemized list: your room service and the minibar. Please double-check to see if there are any errors. Guest: It looks OK to me. Clerk: Very good, Mr. Williams. How are you going to settle your bill, cash or credit card? Guest: I’m paying in cash. Here you are. Clerk: Thank you, Mr. Williams. Guest: Thank you.
298 Audio Scripts
Conversation 2 Guest: I asked earlier for my bill to be prepared. How much will it be? Clerk: Yes, Mr. Baker. It’s $520 altogether. Guest: I thought it was less than that. Clerk: Well, Mr. Baker, we added a seven-percent room tax and a ten-percent service charge. Guest: Oh, I see. Could I put it on my credit card? Clerk: Certainly. Could you sign here, please? Guest: Sure. Here it is. Clerk: Thank you, Mr. Baker. See you next time. Goodbye.
Track 72 (Task 1.3) Guest: Good morning. I’d like to check out, please. Clerk: Good morning, sir. What’s your room number? Guest: It’s Room 724. Clerk: 724….Mr. Wood. How was your stay, Mr. Wood? Guest: It was good, thank you. Clerk: Are you using the same credit card you gave me when you checked in? Guest: Yes, that’s right. Clerk: Alright, Mr. Wood. Please have a look at this bill: three nights’ accommodation, room service breakfast, bar drink on Saturday night, one outside phone call and a two newspaper. Guest: OK. That’s all correct. Clerk: Did you have anything from the minibar last night? Guest: Oh, yes, almost forgot. I had two colas last night. Clerk: OK. I’ll add those to your bill. May I have your signature here, please? Guest: Is that all right? And here is my key card. Clerk: Thank you. We hope to see you again soon. Have a safe trip home. Goodbye.
Track 73 (Task 2.1) Receptionist: Front Desk. Good morning. Guest: Hi, I’m in Room 901. We are checking out today. But do I have to check out by noon? Receptionist: Yes, sir. Guest: Well, our flight is at 10.00 p.m. and I’d like to delay checking out until 8.00 p.m. Is that possible? Receptionist: Could you wait for a moment? Audio Scripts 299
I’ll check to see if we can accommodate you. ………………….. Receptionist: Mr. Johnson? Guest: Yes? Receptionist: I’m pleased to tell you that it’s possible for you to check out at eight o’clock this evening without extra charge. Guest: Oh, that’s very kind of you. Receptionist: You’re very welcome, Mr. Johnson. Have a nice day.
Track 74 (Task 2.2) Receptionist: Good morning. Front Desk. May I help you? Guest: Hello. I’m Amelia Jensen in Room 1025. I’m supposed to check out today. But I’d like to delay checking out until 4.00 p.m. Receptionist: I understand, Ms. Jensen. Please hold on while I check to see if that’s possible. ………………………… Receptionist: Ms. Jensen? Guest: Yes? Receptionist: I’m sorry. The hotel is fully booked for this evening and we are expecting guests for your room. Guest: Oh….Can’t you put the new guests in another room? Receptionist: I’m sorry, Ms. Jensen. All the other rooms are taken. If you really need to stay on, we’ll have to charge a 50 percent surcharge. Guest: Well, I guess I’ll check out at noon. Is it possible for me to leave my bags here and come back for them later? Receptionist: Yes, of course. When you check out, you can leave them with Concierge. Guest: OK, thanks. I’ll do that.
Track 75 (Task 3.3) Cashier: Good morning, sir. Can I help you? Guest: I’d like to change a traveler’s check. Cashier: Yes, sir. And for how much? Guest: Fifty dollars. Cashier: May I see your passport, please? Guest: Here it is. 300 Audio Scripts
Cashier: Could you sign here, please? Guest: Of course. What’s the exchange rate are you giving? Cashier: Thirty-eight to the dollar. Guest: I see, that will be 1,900 baht, sir. …………………………………… Cashier: Here you are. Guest: Thank you. But could I have some more change? Cashier: Shall I split this 500 baht into tens twenties and fifties? Guest: Yes, that will be nice. Cashier: Thank you, sir.
Track 76 (Task 3.4) Cashier: Good morning, ma’am. What can I do for you? Guest: I’d like to check out now. Cashier: What’s your room number, please? Guest: Room 720. Cashier: Please wait for a moment. Ms. Megan? Guest: Yes. Cashier: Did you have breakfast this morning? Guest: Yes, but I paid cash for it. Cashier: That’ll be 4,750 baht, then. Guest: Here you are. …………………………………… Cashier: Here’s your receipt. I’ll have the porter get your luggage. Guest: Thank you. Cashier: Thank you. Goodbye. Have a safe trip home.
Track 77 (Task 3.5) Cashier: Good morning, sir. What I can do for you? Guest: I’d like to settle my bill. Cashier: Certainly, sir. May I have your room number, please? Guest: It’s Room 316. Cashier: Just a moment, please……………..Yes, Mr. Brown.? Guest: Yes. I’m checking out today, so I’d like to have my bill. Cashier: All right, Mr. Brown. Let me check. ………………………Here we are. Three nights at 12,000 baht, and here are the meals that you had at the hotel. That makes a total of 14,500 baht. Guest: Umm…What is this item for? Audio Scripts 301
Cashier: That’s the ten-percent service charge. Guest: OK, I see. Now can I pay with traveler’s checks? Cashier: Certainly, sir. Guest: What is the exchange for pounds? Cashier: Seventy baht for a pound. Guest: Here you are. ……………………. Cashier: Here’s your receipt. Thank you. Guest: Thank you. Goodbye. Cashier: Goodbye.
Track 78 (Task 3.6) Cashier: Good morning, ma’am. May I help you? Guest: I’d like to check out now. My name is Steven and I was in Room 221. Cashier: Just a moment, please. ………………………….. Cashier: Did you make any phone calls from your room? Guest: Yes, two times. Cashier: Here’s your bill, sir. Would you like to check it? Guest: I don’t understand. What is this item for? Cashier: That’s for the drinks you ordered from your room. Guest: Alright. Do you accept credit cards? Cashier: What kind have you got? Guest: American Express. Cashier: Yes, we do. May I have your card, please? Guest: Here it is. Cashier: Just a moment, please. ……………………………. Cashier: Could you sign here, please? Guest: Is everything all right? Cashier: Yes, sir. Thank you. Goodbye. Have a safe trip and we’re looking forward to seeing you again. Guest: Goodbye.