ENVIRONMENT ENTHUSIASTIC CLEAN SMART RICH SMART GREEN
CITY OF
HERITAGE SM ART PROSPECT COMMUNITY GREEN CITYRICH SMART GREENCLEAN RICH
HERITAGEINNOVATIVE CLEAN ENVIRONMENT VIBRANT CITY
SMART 2014/2015
CITY OF PROSPECT ANNUAL REPORT ENVIRONMENT
Introduction Mayor’s Introduction 4 CEO’s Report 8 Our Council Elected Members 12 Council’s Representation Quota 15 Elected Member Remuneration 16 Elected Member Training 16 Meetings, Workshops, Panels and Committees 17 Community and Corporate Structure 19 Our Organisation Executive Management Team 22 Human Resource Management 23 Your Rates, Your City 24 CONTENTS Policy and Administration Documents 28 Information Statement 30 Around Our Community Library Services 34 Youth 35 Home and Community Care 38 Community Development 40 Volunteers 41 Arts Gallery and Events 41 Events 43 Around Our Streets CITY Community Safety 48 Development Assessment 50 City Planning 50 Our Economy Business and Economic Development 54 Our Businesses 55 Infrastructure and Asset Services Asset Management Strategy 60 City Maintenance 61 Environmental Sustainability 62 Corporate Services Financial Management 66 Rates and Property Administration 67 Information Technology 67 Appendices City of Prospect Financial Statements 70 Key performance Indicators for 2014/2015 134 Projection Key performance Indicators 2015/2016 146 EHA Annual Report 150 WasteCare SA Annual Report 177 2 CITY OF PROSPECT Annual Report 2014/2015 SMART ENVIRONMENT
Introduction Mayor’s Introduction 4 VIBRANT RICH CEO’s Report 8 Our Council Elected Members 12 Council’s Representation Quota 15 ENTHUSIASTIC Elected Member Remuneration 16 Elected Member Training 16 Meetings, Workshops, Panels and Committees 17 CLEAN Community and Corporate Structure 19 SMART SMART Our Organisation A Vibrant Smart and Executive Management Team 22 Human Resource Management 23 RICH Your Rates, Your City 24 Innovative City GREEN HERITAGE
Policy and Administration Documents 28 SM ART COMMUNITY Information Statement 30 GREEN Around Our Community An Engaged Library Services 34 Youth 35 RICH Home and Community Care 38 and Enthusiastic Community Development 40 Volunteers 41 Community Arts Gallery and Events 41 Events 43
Around Our Streets SMART CITYA Heritage RichCLEAN Clean Community Safety 48
Development Assessment 50
City Planning 50 Green Environment Our Economy Business and Economic Development 54 GREEN INNOVATIVE RICH Our Businesses 55 Infrastructure and Asset Services Asset Management Strategy 60 City Maintenance 61 Environmental Sustainability 62 Corporate Services Financial Management 66 Rates and Property Administration 67 Information Technology 67
Appendices HERITAGECLEAN City of Prospect Financial Statements 70 Key performance Indicators for 2014/2015 134 Projection Key performance Indicators 2015/2016 146 ENVIRONMENT EHA Annual Report 150 WasteCare SA Annual Report 177 3 CITY OF PROSPECT Annual Report 2014/2015 CITY SMART VIBRANT Welcome to the Annual Report for the 2014/2015 financial year. It was a year of change for Council with the elections in November seeing four members of our community become new councillors, joining four who were returned to office. This mixture of experience and new ideas has revitalised Council and redoubled our efforts to focus on serving our community to the best of our ability.
Some major achievements for the year included Since 2012, Tourrific Prospect has been a firm the completion of Stage 2 of the Churchill Road Prospect favourite and Council’s flagship event. In Streetscape upgrade with integrated landscaping, 2015 it attracted over 21,000 people even without new paving and local features such as signage for a Santos Tour Down Under Stage. As our largest George Whittle Reserve, a local favourite for our event and community gathering, we delivered young skaters. our first ‘zero waste’ event with the support of 80 participating traders. We attracted seven new Flora Terrace was also reconstructed as part sponsors, and staff were assisted by 17 volunteers of the 2014/2015 Capital Works Program. The doing over 200 hours of volunteer service. Our reconstruction works included new kerbs, gutters, marketing plan achieved $135,000 in secondary pavement, slow points and the implementation advertising value and saw over $400,000 in direct of water sensitive urban design rain gardens, to income received by participating business, reflecting capture and utilise stormwater runoff. The finished in part a 20% increase in the number of local traders design also featured stamped asphalt entrances who participated in the event. Overall the event highlighted in bright red to mark Flora Terrace as achieved a $2.30 return for every $1 invested by the formal entry to Prospect Oval, the home of the Council - an amazing result and easily the most North Adelaide 'Roosters' Football Club. successful economic outcome of any of the events that Council hosted throughout the year. At Council's request, SA Power Networks (SAPN) began works on the under-grounding of power- The very popular Loopy Kids Ride was increased lines along Prospect Road (Stage 3 - between from 140 rider places to 210 riders and, despite Olive Street and Gordon Road). The project is the 50% increase, was again fully subscribed a partnership with SAPN Works and Stage 1 is before the event started! This made it Council's anticipated for completion in November 2015. largest event for kids and mirrored the popularity Following the under-grounding, the kerbs, gutters, of Tourrific Prospect, now the largest community footpaths and landscaping will be upgraded in event in the history of the city. stages over the next three years to complete the transformation of Prospect Road from Fitzroy The Prospect Digital Hub completed its Terrace to our northern boundary. This will funding agreement with the federal department complement the recent work by our northern of communications in February 2015 and neighbour and will result in the full length of transitioned to a council funded program.
MAYOR’S INTRODUCTION MAYOR’S Prospect Road to Grand Junction Road being upgraded. The Digital Hub had a busy year with over 3,000 groups and 2,350 one to one sessions. It has The Footpath Reconstruction Program been incredibly popular since first opening continued with over 20 footpaths being upgraded its doors and has broken every performance throughout the city and the end of the program benchmark put before it. It’s a terrific initiative moving one year closer. that has provided many locals and volunteers with access to world class technology and training in a More than three times as many roads were friendly and supportive environment. resurfaced this year under the Road Resurfacing Program using spray seal road treatments, The achievements of the Hub would not have been a return to tried and true technology and the possible without the 20 active volunteers who method used to originally pave many of our roads. have been training the community in the Digital Hub, contributing over 44 hours per week. As an The controversial and challenging Pulsford Road added benefit, the Digital Hub assisted several slow points were removed and replaced with volunteers in finding employment this financial landscaped single lane slow points, ending years year and, furthermore, provided the Prospect of bad driving, accidents and incidents, whilst Centre special needs students with experienced providing a welcome increase in on-street parking. volunteers and technology so they could complete 4 their qualifications in hospitality and research. CITY OF PROSPECT Annual Report 2014/2015 Introduction Our Council Our Around Our Around Our Our Infrastructure Corporate Appendices Organisation Community Streets Economy & Asset Services Services 5 CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT The Digital Hub would not have been possible Throughout Prospect, we also saw the installation without grant funding received in last year's budget of five temporary public art works (leased for from the Commonwealth Government. This year 12 months) in our parks and public spaces that we received grants under the Roads to Recovery enliven, surprise and delight. program and our annual Financial Assistance Grants, in addition to a range of grants to fund To help commemorate the Centenary of Anzac services such as the Home and Community Care Day, Poppies for Prospect (a collaboration program. Total grant money received from the between Prospect Library and Gallery) was Commonwealth, timing issues aside, was in the led by Local History Officer Lianne Gould, order of $1.2m. Funds received from the State inspiring many locals to create thousands of Government were in the order of $0.57m. handmade poppies as tributes. Over 3,000 poppies were made by over 100 contributors, Funding from these other levels of government with contributors aged from six to 89 years. for the 2104/2015 year totalled $1.79m, or The poppies were stitched to a large net and 8.1% of our $22m annual budget. These funds are mounted to cascade from the finial of the original very welcome and assisted in keeping the average entrance to the heritage listed library building on residential rate rise to 4.5% (excluding growth), a Main North Road, with the spectacular display figure which would have been much higher had it attracting a great deal of attention and gratitude. not been for the grants. A Portrait of a City at War was a graphic The Prospect Gallery's Prospect Community display funded by a grant from the Department Show turned 18 this year. Remarkably, as it is a of Veterans Affairs. Historian Bridgett Jolly was biennial show, it’s been running for 36 years! The engaged to research our Prospect WWI history, exhibition featured work from 97 local artists our Local History Collection and to collect local in the Prospect Gallery from December 2014 - stories. Local volunteers worked with her to January 2015. create the final display which featured 30 panels of stories and archival photographs, a fantastic The long-running Prospect Gallery Advisory and unique interpretive display of our WWI history. Group (GAG) changed its name to the Prospect Arts Action Network (PAAN) to reflect that City of Prospect was once again awarded the group has grown into an action based recognition as a Smart 21 Community, this year network, actively developing new initiatives in conjunction with our partners in the Eastern inside the gallery and out. A range of new public Region Alliance. The award recognises the terrific art initiatives and works were delivered during work we have been doing in the digital space 2014/15 including the brilliant Light Box Gallery including the rollout of the National Broadband adjacent to Vine St Plaza that displays illuminated Network, the Digital Hub, the thousands of works of art from sundown till midnight. training outcomes and the hundreds of local businesses we have assisted in becoming internet optimised. MAYOR’S INTRODUCTION MAYOR’S
6 CITY OF PROSPECT Annual Report 2014/2015 Introduction
We are the only council in Australia to receive the widespread interest and accolades from many award four years in a row, testament to the great quarters, including the Property Council and State work of our team and Council's firm focus on our Government. More importantly, the additional economic future. investment will increase density in the very places that can absorb it and help save our residential Our Council National Broadband Network’s fast and reliable streets from redevelopment, all the while creating broadband network is up and running across new revenue sources for this and future Councils City of Prospect, providing huge potential to to relieve pressure on other ratepayers or to invest improve how our kids learn, how we work and how within the community. we connect to partners, family and customers worldwide. Homes and businesses can now Two significant changes to Council’s Development connect to the fibre-to-the-premise (FTTP) high- Plan came into effect in February 2015, with interim speed broadband network, the highest and best operation granted by the Minister for Planning to Organisation form of the five modes of the National Broadband the Historic Conservation Zones Development Network now being rolled out across Australia. Plan Amendment (DPA) and the Local Heritage Our Places DPA. These policy changes effectively The completion of the rollout in July 2015 makes doubled the extent of the Historic Conservation City of Prospect the only Council in South Australia Zone by increasing the size of existing policy areas where the National Broadband Network is available and introducing additional policy areas, and almost in every street, and able to be connected to every doubled the number of local heritage places. school, every home and every business in the Consultation on the final agreed extent of heritage Around Our Community council area. This is a huge competitive advantage listing began in earnest this year. and one we have been pressing home in our quest to attract development and new investors to our Consultation included well-attended information recently rezoned main road corridors. sessions held at the Civic Centre, Prospect Library and the Prospect Fair. Surprisingly few submissions For the first time in our history, we participated in a were received in response to the DPA, revealing a State Trade Mission, to Shandong, China, visiting high level of support for the changes, with a small the prefectures of Jinan and Qingdao. The mission number who were against the changes. Further enabled us to produce our Prospect-Us in two work will occur in the new financial year to finalise Around Our languages and promote the city more professionally the DPAs, prior to submission for sign-off by the Streets both here and in China. Strong relationships have Minister for Planning. been established already with Blackfriars Priory School executing a Memorandum of Understanding A Reference Group was established to help develop with the Shandong University Middle School to a Broadview Sports & Recreation Precinct facilitate student exchanges. Developer, purchaser, Master Plan and actively involve representatives and research and development opportunities were of Sport Clubs who held leases or licences within also explored and remain on foot. the precinct, ensuring that the development of the Plan includes their plans and aspirations. Economy The value of development within Urban Corridor Our Zone, which has existed since October 2013 A series of community workshops provided the and covers land adjacent Devonport Terrace, opportunity for residents to meet with the project Churchill Road, Prospect Road and Main North manager, design staff and key stakeholders to Road increased substantially from $6.4 million in understand the development of the Master Plan 2012/2013 to $35.5 million in 2013/2014, and and provide their input. The process for the & Asset Services increased again in 2014/2015 to a total of $44.6 completion of the Master Plan will ensure a shared Infrastructure million for the year. Of these applications, 15 were strategic vision for the Precinct and provide a for multi-storey residential development with a framework to guide future development to ensure total value of $37.6 million. that it is integrated, sustainable and reflects the needs and wants of the local community. The increase in interest and investment in these projects is testament to Council's hard work in policy development, public consultation and investment attraction. Our success attracted Corporate Services Appendices 7 CITY OF PROSPECT Annual Report 2014/2015 Consultation and design works have begun as For our younger kids, and as part of the part of the Braund Road Bike Boulevard project. Memorial Garden Master Plan implementation, The project is a partnership with the State the extension of the Memorial Gardens play Government and is aimed at improving safety for space was designed by Outer Space Landscape cyclists along Braund Road whilst keeping the Architects with stage one completed in May road fully functional for vehicles and pedestrians. 2015 including a new sandpit and water feature, Work is expected to be completed next year. art fencing, sculpture, paving and landscaping. It is rapidly becoming a favourite place for kids, Our wonderful Library at the Thomas Street parents and grandparents. centre this year recorded attendances of 3,044 customers at Library programs, such as In association with the playground project the StoryTime, RhymeTime, author events and adult adjacent Memorial Gardens Women’s and information sessions, an increase in participation Children’s shelter was also rejuvenated with of 70% on the previous year. a new ceiling, drainage, paving and painting, making the old favourite place for kids parties the Over 6,000 new items were received for the new and improved favourite place for parties. Library collection, joining over 3 million existing items. These are now available for customers Council’s Home and Community Care (HACC) through the One Card Network in SA. The ever program is a joint funded program from the popular Toy Library became even more popular, Commonwealth and State Governments to increasing borrowings by 47% after a change provide services to assist our frail, elderly and from 4.5 hours to 12.5 hours per week. those living with a disability. The program is for residents aged over 65 years, younger people Council granted $23,000 in Community Support with a disability and unpaid carers. The HACC Funds to 16 local community groups and sporting team continued to work with the Eastern Regional clubs, such as BOSA Soccer Club to assist with Residential Supported Facilities program in the purchase of goals for the Junior Soccer Youth providing opportunities for the residents in the Development program under 'Small Equipment two Prospect facilities to participate in activities Purchase'. that are interesting and meaningful.
Club5082 continued to support and entertain City of Prospect presented the Citizen of the our youth every second Friday evening within Year Awards and the Community Event of the Prospect Town Hall. The Club5082 Facebook Year Award at the 2015 Tourrific Prospect Street page had 2500 ‘likes’, with many more viewing Party on Monday 19 January 2015. Audrey the page over the year to access high quality Hale was the recipient of the 2015 Citizen of the photographs and music videos produced Year Award, and Justin Bussell, winner of the each evening by students who have recently Young Citizen of the Year Award. The Prospect completed their video production studies. Rotary Club took out the Community Event of the Year Award for their Pit Stop Event held in St Prospect Town Hall is also home to The Jam, The Helens Park in October 2014. The Local Business Mix, The Gig - an exciting music initiative created Award was presented to Healthy Inspirations for specifically for people experiencing disadvantage assisting local schools and community groups and suffering from the effects of poor mental with their fundraising projects. MAYOR’S INTRODUCTION MAYOR’S health. The program draws inspiration from the Melbourne based ‘Choir of Hard Knocks’ and the Council’s Community Service Awards are for ‘Sydney Street Choir’. volunteers in the community who have made a noteworthy, voluntary contribution to residents in Council has recently joined with Northern our community and were awarded to the following Communities Health Foundation Incorporated volunteers:- Brian Brown, David Malinda, Doug who have requested that Council facilitate their Layng, Edward Luckac, Anne Gowin, Roy James grant amount of $26,000 to the program. Their Colaco, Rodney Hollitt, Jenni Daly, Nathan outstanding generosity will help keep this valuable Sivewright, Jonathan Roesler, Brooke Craighead, program running. Lyn Bermudez, Kristie Dix, Joyce Crick, Emily Renner, Luigi Iammorrone and Peter Spry. Six students from local high schools were selected to represent City of Prospect and the Town of Walkerville at 2015 YMCA Youth Parliament. In 2014 over 100 Bills were presented at Parliament House. The Bill developed by the Prospect and Walkerville team was placed in the top 10 and was incorporated into a booklet of Bills that was presented to Minister for Youth for consideration and action. 8 CITY OF PROSPECT Annual Report 2014/2015 Introduction Our Council Organisation Our Around Our Community Around Our Streets
There are 152 people who are currently Our team of volunteers, staff, elected members and Economy
volunteering their time in a wide range of roles community groups can once again be very proud of Our within City of Prospect, with another 17 people what has been achieved this year. becoming involved for the Tourrific Prospect event. Our city just would not be the enjoyable, safe and We look forward to another year of activity and well cared for place it is without our volunteers and progress ahead, quietly but determinedly improving we thank them for everything they do. Areas of our city and the lives of all within it as best we can.
Council the volunteers contribute to include: Digital & Asset Services Infrastructure Hub, Library, Toy Library, Events Team, Walking Group, Graffiti Removal, Community Transport, Aged Care, English Language classes, Justice of the Peace.
Working in Partnership - Joint funding between David O'Loughlin Broadview Football Club, Council and SA Sport Mayor, City of Prospect & Recreation has allowed for an upgrade of light towers at Broadview Oval, raising the lighting Corporate capacity to allow competitive evening matches. Services A launch of the new lighting towers was held at the Club late April. Partnerships such as these and our ever increasing number of volunteers are evidence that we enjoy living in and serving a much loved community. Appendices 9 CITY OF PROSPECT Annual Report 2014/2015
Introduction Our Council Organisation Our Around Our Community Around Our Streets Economy Our & Asset Services Infrastructure Corporate Services Appendices 11 CITY OF PROSPECT Annual Report 2014/2015
CITY OFPROSPECT AnnualReport 2014/2015 12 OUR COUNCIL CITY SMART ENVIRONMENT ENVIRONMENT VIBRANT RICH ENTHUSIASTICOur Council
CLEAN Organisation SMART
SMARTOur
RICH GREEN SMART HERITAGE GREEN Around Our Community RICH Around Our Streets SMART CITY CLEAN
Economy Our GREEN INNOVATIVE RICH & Asset Services Infrastructure Corporate Services
HERITAGECLEAN ENVIRONMENT Appendices 13 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART CITY OFPROSPECT AnnualReport 2014/2015 14 ELECTED MEMBERS Development Assessment Panel: 12of 13 Committee: 1of 2 CEO Performance Development Review Workshops: 19of 19 Council: 14of 15 30 June2014 Meetings attended from 1July2013– Email: [email protected] Mobile: 0401717491 DEPUTY MAYOR CR MARKGROOTE Committee: 2of 2 CEO Performance Development Review Committee: 0of 0 Strategic Planning&Development Policy Audit Committee: 5of 5 Workshops: 19of 19 Council: 13of 15 30 JuneOctober 2015 Meetings attended from 1July2014– Email: [email protected] Mobile: 0408598863 MAYOR DAVID O’LOUGHLIN
Committee: 0of 0 Strategic Planning&Development Policy Workshops: 13of 13 Council: 10of 10 30 June2015 Meetings attended from Nov 2014– Email: [email protected] Mobile: 0439681879 CR TALIS EVANS Development Assessment Panel: 6 of 7 Committee: 0of 0 Strategic Planning&Development Policy Workshops: 13of 13 Council: 10of 10 30 June2015 Meetings attended from Nov 2014– Email: [email protected] Mobile: 0423144170 CR ALISONBOWMAN
Our Council Organisation Our
CR MONICA LEE CR KRISTINA BARNETT CR MATT LARWOOD
Mobile: 0414 375 982 Mobile: 0408 822 923 Mobile: 0458 019 994 Around Our Email: [email protected] Email: [email protected] Email: [email protected] Community Meetings attended from 1 July 2014 – Meetings attended from 1 July 2014 – 30 Meetings attended from Nov 2014 – 30 June 2015 June 2015 30 June 2015 Council: 15 of 15 Council: 11 of 15 Council: 9 of 10 Workshops: 16 of 19 Workshops: 16 of 19 Workshops: 12 of 13 Strategic Planning & Development Policy Strategic Planning & Development Policy Strategic Planning & Development Policy Committee: 0 of 0 Committee: 0 of 0 Committee: 0 of 0 Around Our
Audit Committee: 2 of 2 Streets CEO Performance Development Review CEO Performance Development Review Committee: 2 of 2 CEO Performance Development Review Committee: 1 of 1 Committee: 1 of 1 Development Assessment Panel: 7 of 7 Elected Members July – November 2014 Council thanks the following former Elected Members for their contribution to the City of Prospect Economy
CR ASHLEY DIXON Our
Meetings attended from 1 July 2014 – November 2014 Council: 5 of 5
Workshops: 6 of 6 & Asset Services Infrastructure Development Assessment Panel: 6 of 6
CR BRUCE PREECE
Meetings attended from 1 July 2014 – CR ALLEN HARRIS CR MARK STANDEN November 2014 (RE-ELECTED) Council: 3 of 5 Mobile: 0408 826 151 Workshops: 4 of 6 Corporate Mobile: 0419 324 397 Email: [email protected] Services CR SCOTT ROBERTS Email: [email protected] Meetings attended from November 2014 – 30 June 2015 Meetings attended from 1 July 2014 – Meetings attended from 1 July 2014 – 31 Oct 2015 Council: 9 of 10 November 2014 Council: 11 of 15 Workshops: 13 of 13 Council: 4 of 5 Workshops: 5 of 6 Workshops: 17 of 19
Development Assessment Panel: 3 of 6 Appendices CEO Performance Development Review Committee: 2 of 2 15 CITY OF PROSPECT Annual Report 2014/2015 COUNCIL WARD BOUNDARIES
16 CITY OF PROSPECT Annual Report 2014/2015
CITY OFPROSPECT AnnualReport 2014/2015 18 OUR COUNCIL 2014/2015: undertaken by various Elected Members in development opportunities were offered and The following training andprofessional on Council’s website. their functionsandduties. The Policy isavailable Members intheperformance anddischarge of and thePolicy must beaimedatassisting Elected and Development Policy for its Elected Members, requires Council to prepare andadopt aTraining The South Australian Local Government Act 1999 ELECTED MEMBERTRAINING (www.remtribunal.sa.gov.au), asperSection 76 of theLocal Government Act 1999. Elected Memberallowances are set by theIndependent Remuneration Tribunal of South Australia ELECTED MEMBERREMUNERATION • • • • • • • • • • • • related to Council activities. Council also pays thecost of Elected Memberattendance attraining, seminars andconferences Councillors Deputy Mayor Mayor (Mayoral Allowance) Councillors Deputy Mayor Mayor (Mayoral Allowance) Allowances for 2013/November 2014 were setat – Allowances for November 2014/2015 were setat – Garrett, UHYHaines Norton Financial Management Training, Corrine Elected MemberStrategic Session, Council Members Residential Seminar Local Government Association LGA New Association ALGWA NationalConference Australian Local Government Womens’ Commissioner Bruce Lander Commissioner Against Corruption, the OmbudsmanandOffice of the Information Session ontheoffice of Meeting andAGM Local Government Association General Council-run program
• • • • • • • • • • • • Reporting - Module4FinancialManagement and LGA OnlineMandatory Training Course Module 3-Council andCommittee Meetings LGA OnlineMandatory Training Course - Module 2-Legal Responsibilities LGA OnlineMandatory Training Course - Module 1-Introduction to Local Government LGA OnlineMandatory Training Course - National Conference 2015 -DarwinNT Local Government Managers Australia LGMA Conference, Mainstreet SA Mainstreet SA Windows to theWorld
$15,900 p $19,875 p $63,600 p $15,495 p $19,369 p $61,980 p a a a a a a MEETINGS, WORKSHOPS, PANELS AND COMMITTEES
Pre November 2014 Meetings of full Council (Ordinary Meeting) were held on the fourth Tuesday of the month starting at Our Council 7:15pm. Workshops were held on other Tuesday nights as required, starting at 6:15pm EST.
From November 2014 Meetings of full Council (Ordinary Meeting) are held on the fourth Tuesday of the month starting at 7:00pm. Workshops are held on the first and second Tuesday night of each month (except December), starting at 6:15pm EST.
Council has a Development Assessment Panel that meets on the second Monday of the month starting Organisation at 5:30pm EST. Our Council also has an Audit Committee and Strategic Planning & Development Policy Committee with meetings being held at least four times per year, as required.
The Development Assessment Panel, Audit Committee and Strategic Planning and Development Policy Committee comprise a number of Elected Members and a number of independent members. Around Our Community Development Assessment Panel Members Remuneration Per Meeting
Mr David Blaikie (Presiding Member) $500
Mr David Cooke $400
Mr Simon Weidenhofer $400 Around Our
Ms Cherie Gill $400 Streets
Cr Mark Groote Nil – Paid EM Allowance
Cr Ashley Dixon (until October 2014) Nil – Paid EM Allowance
Cr Scott Roberts (until October 2014) Nil – Paid EM Allowance Economy
Cr M Lee (from November 2014) Nil – Paid EM Allowance Our
Cr A Bowman (from November 2014) Nil – Paid EM Allowance & Asset Services
Audit committee Members Remuneration Per Meeting Infrastructure
Mr Laurie Kozlovic (Presiding Member) $500
David Moffatt $400
Barry Smith $400
Mayor David O’Loughlin Nil – Paid EM Allowance Corporate Services
Cr Kristina Barnett Nil – Paid EM Allowance Appendices 19 CITY OF PROSPECT Annual Report 2014/2015 SPDPC Membership changed at the November Council Meeting
Strategic Planning and Development Policy Members per Meeting from 1 July 2014 – 31 October 2014 Ms Anne Strong (Presiding Member) $450
Mr Rod Harvey $350
Mr Peter Tsokas $350
Mayor David O’Loughlin Nil - paid Mayor Allowance
Cr Kristina Barnett Nil - paid EM Allowance
Strategic Planning and Development Policy Members Remuneration from November 2014 Mayor David O’Loughlin Nil - paid Mayor Allowance
Cr M Larwood Nil – Paid EM Allowance
Cr M Lee Nil – Paid EM Allowance
Cr K Barnett Nil – Paid EM Allowance
Cr A Bowman Nil – Paid EM Allowance OUR COUNCIL
20 CITY OF PROSPECT Annual Report 2014/2015 Our Council Organisation Our Around Our Community
COMMUNITY AND CORPORATE STRUCTURE In accordance with specific roles and powers defined by legislation at the discretion of Council, the following chart represents the organisational structure in place as at 30 June 2015. Around Our
The Community of City of Prospect Streets
Elected Members
Development Ordinary Workshop Audit CEO Strategic
Assessment Meeting of Meetings Committee Performance Planning and Economy Panel Council Development Development Our Meet on Review Policies Meets on 2nd Meet on 4th Tuesdays as Meets at least Committee Committee required except Monday every Tuesday of the four times Meet twice month month for Council a year Meets as Meetings every year required & Asset Services Infrastructure
Chief Executive Officer
Director Director Director Director Business Infrastructure Corporate Community and Economic Assets and Services Planning and Development Corporate
Environment Communications Services
Council Staff Appendices 21 CITY OF PROSPECT Annual Report 2014/2015
CITY OFPROSPECT AnnualReport 2014/2015 22 OUR ORGANISATION CITY SMART ENVIRONMENT ENVIRONMENT VIBRANT RICH ENTHUSIASTIC
CLEAN Organisation SMART
SMARTOur
RICH GREEN SMART HERITAGE GREEN Around Our Community RICH Around Our Streets SMART CITY CLEAN
Economy Our GREEN INNOVATIVE RICH & Asset Services Infrastructure Corporate Services
HERITAGECLEAN ENVIRONMENT Appendices 23 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART MARK GOLDSTONE Chief Executive Officer
The Chief Executive Officer is responsible for overall management of the Administration, Employee Relations, and reports to the Mayor and Council. The CEO is also the Work Health Safety responsible officer.
GREG GEORGOPOULOS Director Infrastructure, Assets & Environment
The Director of Infrastructure, Assets and Environment is responsible for City Maintenance, Civic Building Management, Asset Management, Stormwater Management, Traffic Management, Contract Management, EXECUTIVE Capital Works Program, Parks and Gardens, Open Space Management, Fleet Management, Community Land Management (Operations), Waste Management, Environmental Management, Risk Management, Work Health Safety Management, and Community Safety.
Nathan Cunningham (from August 2014) Director Community, Planning & Communications
The Director of Community, Planning & Communications is responsible for Community Services, Community Development (included Aged and Youth Services), Arts and Culture, Library and the Digital Hub, Recreation Facilities, Strategic Planning, Development, Planning and Heritage, Website and Social Media, Publications, and Public Relations. MANAGEMENT TEAM MANAGEMENT
Matt Grant (from October 2014) Director Business & Economic Development
The Director of Business and Economic Development is responsible for Economic Development, Investment Attraction, Business Relations, Traders Relations, External Funding Policy, Market Research, Labour Market Analysis and Strategic Economic Planning.
GINNY MOON Director Corporate Services
The Director of Corporate Services is responsible for Customer Services, Financial Management, Information Management, Governance (Delegations, Policy, Elections), Information Technology, Human Resource Management, Internal Audit and Rates Administration.
24 CITY OF PROSPECT Annual Report 2014/2015 HUMAN RESOURCE MANAGEMENT
Council maintains a policy of retaining a balance of well trained and responsive Council employed staff and the use of contractors for specialised projects and services.
In doing so, Council can ensure that projects are carried out using the specialist equipment and skills of contractors whilst retaining a core in-house workforce that can respond quickly and efficiently to localised issues and concerns.
A number of Council’s employees are undertaking, or have completed, specific tertiary education or skills-based training. Organisation In addition, training is provided to Council employees during the year to ensure they are equipped with
the knowledge and skills required to service the community efficiently. Our
Council experienced minor staff turnover during 2014/2015, with 2 staff leaving the organisation to pursue other promotional or career opportunities. Council continues to develop strategies to attract and retain quality staff. Council seeks to balance the inevitable staff turnover generated by the tight labour market with a “core” of employees who have dedicated significant periods of their working life to serving the residents and community organisations within Prospect. Around Our Community The following tables summarise the age profile and length of service of employees with City of Prospect as at 30 June 2015.
Age of Workforce Male Female Total
18-29 2 5 7
30-39 8 14 22 Around Our
40-49 9 16 25 Streets
50-59 14 9 23
60+ 3 4 7
Total Employees 36 48 84 Economy Our Length of Service 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015
0 to 5 58 51 45 38 32
5 to 10 15 19 25 29 34 & Asset Services
10 to 15 5 8 10 7 8 Infrastructure
15 to 20 3 3 4 4 4
20+ 8 5 5 5 6
Total 95 86 89 83 84 Corporate Services Appendices 25 CITY OF PROSPECT Annual Report 2014/2015 CITY OFPROSPECT AnnualReport 2014/2015 26 OUR ORGANISATION Annual Business Plan.Ittook into account: by Council of on1July2014aspart Council’s The Rating Strategy for 2014/2015was adopted the community. This process helps to ensure accountability to determining rates andthereasons for thisapproach. the Council of theapproach thatitwilltake in The Rating Strategy isabroad statement by positions previously taken needto beamended. must review its Rating Strategy to assess ifstrategy Before Council can set its rates each financial year, it Rating Strategy Council requires comes from ratepayers. (approximatelyportion 86% sources suchasgrants andfees, thelargest While Council receives some money from other and does thisby charging arate onproperty. costs money. Council must raise sufficient funds Providing andmaintaining services andfacilities in theform of rates. how muchitneedsto collect from thecommunity money willbecollected from various sources, and expected to cost, itthenworks outhow much be provided andhow muchthose services are After Council hasestablished whatservices will applied fairly across thecommunity Council seeksto ensure that rates are YOUR RATES, YOUR CITY • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Income from other sources Income from grants Income from fees andcharges Environmental impacts andopportunities Physical infrastructure requirements Any financialchangeimposed by legislation changes Legislative Council’s borrowings Interest rates Employment rates The effect of rates onlocal business and Local Government Price Index Inflation rates, Consumer Price Index (CPI) Council’s Treasury Management Policy City of Prospect Strategic Plan2012-2016 Valuations set by theValuer-General ) of themoney that
of methods: Council rates can bepaid through avariety Payments financial year. from $980to $1,050for the2014/2015 minimum rate. The minimumrate was increased services provided for allratepayers by way of a properties make acontribution to thebasic Council considers itappropriate thatallrateable Minimum Rate residential vacant land. one for residential vacant landandonefor non- commercial shops, offices, light industry etc), residential, onefor non-residential (including depending onthetype of landuse. Onefor Council haschosen to have four different rates Land Use the previous year. valuations increased by anaverage of 2.33% plus growth of 0.6% up of average residential rate increases of 4.5% rates increased by 5.48% In 2014/2015,thetotal revenue raised from fairly across thecommunity. Council also seeks to ensure thatrates are applied maintaining infrastructure andproviding services. needs anddemandsof thelocal community in a responsible level, consistent withmeeting the Council works hard to ensure rates are kept to • • • • • • • • • • • • • • • • • • BPay Post Australia Transfer Direct Internet Telephone Bank EFTPOS Cheque Cash . Local residential property . This increase was made
from Our Around Our Around Our Our Infrastructure Corporate Appendices Organisation Community Streets Economy & Asset Services Services 27 CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT Every $100 spent by Council is spent on:
Service Dollars
Waste Management $10.15
Sanitation $0.33
Community Events, Creativity & Gallery $3.20
Library $3.75
Community Wellbeing & Development $4.09
Street Trees, Nature Strips, Parks & Landscapes $4.22
Stormwater Drainage $0.52
Business & Economic Development $3.47
Street Lighting $1.80
Public Health & Safety $0.98
Streets & Footpaths $15.52
Traffic Management $3.24
City Planning & Development $4.44
Fleet & Depot Operations $13.67
Governance & Administration $19.48
Rates Administration $1.12
Financial Management (includes NRM Levy) $7.65
Sports, Recreation & Playgrounds $2.37 OUR ORGANISATION Mandatory Rebates
During the 2014/2015 financial year, 72 properties were granted mandatory rebates as follows:
No of Rebates Reasons Value Of Rebate
43 Community Services $80,706.61
8 Education $118,159.61
21 Religious $117,175.60
72 TOTAL - $316,041.82
Discretionary Rebates
Five applications for discretionary rebates were approved by Council during the 2014/2015 financial year.
No of Rebates Reasons Value Of Rebate
4 Community Services $8,981.95
1 Services for Children $4,667.12
5 TOTAL - $13,649.07 28 CITY OF PROSPECT Annual Report 2014/2015 Organisation Our Around Our Community Around Our Streets
Valuation
A capital value is assessed for each property and is used by Council for calculating rates. The capital value is provided each year by the Valuer-General. The table shows the trend of capital valuation for Economy
City of Prospect over the last few years. Our
08/09 09/10 10/11 11/12 12/13 13/14 14/15
Valuation $4,034 $4,285 $4,598 $4,939 $4,729 $4,783 $4,877 of the City (Million) & Asset Services Infrastructure Minimum Rate $700 $745 $812 $857 $912 $980 $1,050
Residential Rate 0.27116 0.2813 0.27647 0.27470 0.303107 0.314506 0.321690 in (dollar)
Non-residential Rate 0.4501 0.4791 0.49997 0.52823 0.583553 0.609000 0.658500 in (dollar)
Average Residential $1,170 $1,246 $1,321 $1,394 $1,464 $1,531 $1,605 Corporate
Rate Services
Vacant Land Rate 0.3390 0.3516 0.36699 0.030981 0.323593 0.393132 0.402112
Vacant Land Rate 0.3390 0.3516 0.36699 0.030981 0.323593 0.761250 0.823125 (Non-residential) Appendices 29 CITY OF PROSPECT Annual Report 2014/2015 POLICY & ADMINISTRATION Registers, Codes, Policies and DOCUMENTS Administrative Documents
National Competition Policy There are a number of registers, codes, policies and procedural administrative documents used Council had determined it has no significant by Council in the conduct of its affairs, some of business activities to declare under the which are available on Council’s website with the “Application of Competition Principles to Local remainder available by request at the Civic Centre. Government” agreement. Council has an Internal Review of Council Decisions Policy to deal with •• Accounting Policies and Procedures Manual complaints about the application of competitive •• Annual Business Plan neutrality. No complaints were received during 2014/2015. •• Annual Report
By-Laws •• Infrastructure Assets Management Plan
By-Laws are currently under review, to be •• Audit Committee – Terms of Reference updated by 1 February 2016. •• By-Laws
Council’s By-Laws are: •• Caretaker Policy
•• Permits and Penalties •• City of Prospect Development Plan
•• Moveable Signs •• Code of Conduct for Council Members
•• Local Government Land •• Code of Conduct for Employees
•• Roads •• Code of Practice - Meeting Procedures
•• Dogs •• Code of Practice for Public Access to Meetings and Documents •• Waste Management •• Community Engagement Policy
•• Council Agendas and Minutes
•• Delegation Manual
OUR ORGANISATION •• Development Assessment Panel Code of Conduct
•• Disability Discrimination Act Action Plan
•• Dog Register
•• Elected Member Allowances and Benefits Policy
•• Emergency Risk Management Policy
•• Environmental Protection Policy – Water Quality
•• Fees and Charges Register
•• Footpath Reconstruction Program
•• Footpath Trading Policy
•• Footpath Reinstatement Policy
•• Freedom of Information Statement
•• Procedures Manual
•• Internal Review of Council Decisions Policy
•• Meeting Schedule 30 CITY OF PROSPECT Annual Report 2014/2015 •• Order Making Policy •• Risk Management Policy and Procedures
•• Policy Manual •• Strategic Plan (including Vision)
•• Privacy Policy •• State of Reconciliation
•• Procurement Policy •• Street Tree Manual
•• Public Lighting Policy •• Street Trees Policy
•• Public Roads Policy •• Traffic Management Policy
•• Records Management Policy •• Trees on Private Property Policy Organisation •• Register of Campaign Donation Returns Our •• Register of Elected Member Allowances and Benefits
•• Register of Parking Controls
•• Register of Public Roads Around Our •• Register of Salaries and Allowances Community Around Our Streets Economy Our & Asset Services Infrastructure Corporate Services Appendices 31 CITY OF PROSPECT Annual Report 2014/2015 INFORMATION STATEMENT Matters Considered in Confidence
Providing Public Access to Official During the 2014/2015 financial year, Documents and Records the confidentiality provisions of the Local Government Act were used by Council a total of The Freedom of Information (FOI) Act 1991 six times to consider matters in confidence. OUR ORGANISATION plays a vital role in the overall transparency of government. Each year Council publishes Council adopted 206 resolutions on a broad an Information Statement in accordance with range of issues during this period. Matters the provisions of the FOI Act and the Local considered “in confidence” therefore represent Government Act 1999. A copy of the most recent approximately 2.9% of the total matters statement is available at the Civic Centre, 128 considered. Prospect Road, Prospect. Tables on the following pages list orders made to Information Requests council during 2014/2015. These came under two sections of the Local Govt Act 1999. During the 2014/2015 financial year, Council received a total of 14 requests for information under the provisions of the Freedom of Information Act.
Freedom of Information application forms, as well as details of applicable processing fees and conditions, can be obtained from Council’s website www.prospect.sa.gov.au or alternatively from Customer Service. All applications should be submitted in writing and forwarded with the application fee to:
The FOI Officer City of Prospect PO Box 171 Prospect SA 5082 32 CITY OF PROSPECT Annual Report 2014/2015 Our Around Our Around Our Our Infrastructure Corporate Appendices Organisation Community Streets Economy & Asset Services Services
33
Report, attachments attachments Report, kept were and minutes the until confidential announcement official Tour the Santos by Under. Down Report and Attachment and Attachment Report in confidence. remain attachments Report, kept were and minutes 20 until confidential January 2015. attachments Report, kept were and minutes 15 until confidential 2015. May Report and Report Attachments. Report and Attachment and Attachment Report in confidence remain Review the Charter until andhas been finalised hasthe amended Charter been published. 91 (7) CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT Reason (Section 90(3)) (Section Reason (h) (k) (b) & (k) (b) (a) - as the item includes the winners winners the includes - as the item (a) which Awards Day the Australia of at the Tourrific be announced to are on event community Prospect 19 January 2015. (a) - as the item includes the winners the winners includes - as the item (a) Awards Service the Community of the at be announced to which are on Event Recognition Volunteer 2015. 15 May (d) (a) - as the item - as the item (a) the winners includes Day the Australia of to are which Awards at the be announced Prospect Tourrific on 19 event community January 2015. includes - as the item (a) the of the winners Service Community to are which Awards at the be announced Recognition Volunteer 2015. on 15 May Event (d) (b) & (k) (b) (k) (h) 90(3)
Australia Day Citizen Citizen Day Australia Award the Year of Nominations 2015 Service Community Nominations Award 2015 Tour 2016 Santos Under Down Churchill Road Stage 2 Stage Road Churchill Works Road Waste Care SA Care Waste Eastern Health Authority Authority Health Eastern 2013 Charter (EHA) Review Subject Subject Eastern Health Authority (EHA) (EHA) Authority Health Eastern 2013 Review Charter Waste Care SA Care Waste Churchill Road Stage 2 Road Works 2 Road Stage Road Churchill Australia Day Citizen of the Year Award Award the Year of Citizen Day Australia Nominations Community Service Award Award Service Community Nominations 2015 2016 Santos Tour Down Under Down Tour 2016 Santos 16/12/2014 28/04/2015 28/04/2015 14/10/2014 9/09/2014 9/09/2014 Date of Meeting Date Date of Meeting Date 9/09/2014 9/09/2014 14/10/2014 16/12/2014 28/04/2015 28/04/2015 Orders made under Section 91(7) of the Local Government Act 1999 for 2014/2015 1999 for Act Government made under Section 91(7) of the Local Orders Orders made under Section 90(2) of the Local Government Act 1999 for 2014/2015 for 1999 Act Government of the Local under Section 90(2) made Orders Orders made under 91(7) that expired, ceased or were revoked during 2014/2015 28 Confidential Items were released during the 2014/2015 financial year.
Date of Meeting Subject Reason (Section 90(3)) Date Released
28/07/1998 15 Buchanan Street - In accordance with s62(2)(a) 23/06/2015 Outstanding Rates of the Local Government Act 1934, this document contains information the disclosure of which would cause "significant damage or distress to a person". 26/03/2002 Council Rates in Arrears (a) 23/06/2015 for Three Years or more 8/09/2009 Appointment of Consultants (k) 23/06/2015 for Churchill Road Master Plan Stage 2 Implementation 22/09/2009 Domestic Kerbside (k) 23/06/2015 Collection Contract 24/11/2009 Optical Fibre Contract (k) 23/06/2015 Report 8/12/2009 Organics Processing (k) 23/06/2015 Contract 8/12/2009 Bin Supply Contact (k) 23/06/2015 8/12/2009 Recyclables Processing (k) 23/06/2015 Contract 8/12/2009 Appointment of (k) 23/06/2015 Consultants for Churchill Road and Prospect Road Master Plan – Stage 2 Design & Documentation
OUR ORGANISATION 27/04/2010 Hard Waste & Street Litter (k) 23/06/2015 Bin Contract 25/05/2010 Selective Tender (k) 23/06/2015 for Churchill Road Construction Works 8/06/2010 Hard Waste & Street Litter (k) 23/06/2015 Bin Contract 17/05/2011 Hard Waste & Street Litter (k) 23/06/2015 Contract 23/08/2011 Appointment of External (k) 23/06/2015 Financial Auditor 2012- 2016 24/01/2012 Offer of Sale & Purchase - (b) & (d) 23/06/2015 Wastecare
34 CITY OF PROSPECT Annual Report 2014/2015 Our Around Our Around Our Our Infrastructure Corporate Appendices Organisation Community Streets Economy & Asset Services Services 35 Date Released Date 23/06/2015 23/06/2015 23/06/2015 23/06/2015 23/06/2015 23/06/2015 23/06/2015 23/06/2015 23/06/2015 23/06/2015 23/06/2015 21/01/2015 18/05/2015 CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT Reason (Section 90(3)) Reason (d) (a) (k) (k) & (d) (b) & (d) (b) (k) (a) (a) (m) (m) (m) (m) Subject Prospect Memorial Prospect space Play Gardens Upgrade Issue Conduct of Code - Project Audit Internal Management Payment and Bill Banking Tender) (Banking Services Strategic the of Report Planning and Development 15/5/13 Meeting Policies (Conservation) - "Historic" Plan Development Zone Amendment Strategic the of Report Planning and Development 15/5/13 Meeting Policies Places Heritage - "Local Plan Development Amendment" Development Heritage (Historic Plan Amendments Policy Zone (Conservation) Heritage & Local Areas and Community Places) Plan Engagement of Department and Planning, Transport (DPTI) Infrastructure the draft to response Development Heritage Plan Amendments Waste for Direction New SA Care Waste for Direction New SA Care SA Care Waste the of Citizen Day Australia Nominations Award Year 2015 Award Service Community Nominations 2015 Date of Meeting Date 13/03/2012 27/03/2012 26/06/2012 3/12/2012 28/05/2013 28/05/2013 22/10/2013 25/03/2014 25/03/2014 1/04/2014 9/09/2014 16/12/2014 28/04/2015 OUR ORGANISATION
36 CITY OF PROSPECT Annual Report 2014/2015 Our Around Our Around Our Our Infrastructure Corporate Appendices Organisation Community Streets Economy & Asset Services Services 37
Reason 90(3)) (Section & (h) (d) (a), & (h) (d) (a), (k) (k) (k) (h) (h) (a) & (h) (f) & (h) (f) & (h) (f) & (h) (f) (a) (a) (b) (h) & (k) (b) (d) CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT of Capital Capital of Supplementary Report - Supported Residential Facility Residential - Supported Report Supplementary Facility Residential Supported Consultant Recruitment CEO and Street Bradford Avenue, TeAnau of Reconstruction Richman Avenue Road Along Prospect & Gutters Kerbs of Reconstruction at 252 trees six (6) significant of removal Unauthorised Prospect Road, Churchill 252 at trees six (6) significant of removal Unauthorised Prospect Road, Churchill Mitchell Cr Matthew by the Ombudsman to Complaint - Trees 6 Significant of removal for Proposal Settlement Road 252 Churchill - Trees 6 Significant of removal for Proposal Settlement Deputation of - Consideration Road 252 Churchill - Trees 6 Significant of removal for Proposal Settlement Proposal of - Consideration Road 252 Churchill Road - 252 Churchill Trees 6 Significant of Removal Mitchell Cr Matthew by the Ombudsman to Complaint Report Outstanding Rates 2014-2018 Strategy: Economy Digital 2013 Review Charter Authority Health Eastern Works Road 2 – Stage Road Report - Churchill Confidential Under Down Tour 2016 Santos Subject of Operating Projects were completed completed were Projects Operating of 25/10/2005 25/10/2005 17/04/2007 18/09/2007 2/10/2007 22/02/2011 19/04/2011 22/11/2011 21/02/2012 13/03/2012 13/03/2012 15/05/2012 26/06/2012 27/11/2012 25/03/2014 9/09/2014 14/10/2014 28/04/2015 Date of Meeting Date Key Performance Indicators Indicators Performance Key and Projects 24 Operating endorsed Council in the be undertaken to projects 52 Capital year. 2014/2015 financial 86% while 100% on time and on budget, time and on budget. on were Projects in were four completed, not projects Of those did not as at 30 June 2015 and three progress commence. 2014/2015 is provided for projects of list A detailed in the Appendices. for and targets projections of list A detailed in the Appendices. 2015/2016 is provided 18 items remain in confidence as at 30 June 2015 as at in confidence remain 18 items ENVIRONMENT
CITY AROUND OUR COMMUNITY
38 CITY OF PROSPECT Annual Report 2014/2015 SMART ENVIRONMENT VIBRANT RICH ENTHUSIASTIC CLEAN SMART SMART
RICH GREEN SMART HERITAGE GREEN Around Our Community RICH Around Our Streets SMART CITY CLEAN
Economy Our GREEN INNOVATIVE RICH & Asset Services Infrastructure Corporate Services
HERITAGECLEAN ENVIRONMENT Appendices 39 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART LIBRARY SERVICES Local History
Library Services provided an exciting program of This collection provides information for research activities, events and services to promote literacy on the Prospect community. As a tie in to the and reading and to support the information needs ‘Poppies for Prospect’ display commemorating of the community. the 100th anniversary of ANZAC, the Library also COMMUNITY took part in both ‘Prospect: Portrait of a City at Over 6,000 new items were added to all areas of War’ and ‘Behind the Bullets and Barbed Wire’ in the collection including children’s picture books, partnership with the Prospect Gallery. DVD and LOTE (language other than English). The Local and Family History groups meet More than three million items are now available monthly and reflect a growing community to borrow from the One Card network of libraries interest in Prospect’s history, and in genealogy. throughout South Australia. Friends of the Library Utilisation of City of Prospect library has remained consistent with more than 106,000 A number of key events were hosted by Friends of visits and over 195,000 items borrowed from the Prospect Library throughout the year including the collection throughout 2015/2015. Access several ‘Writer’s Speak’ author talks and book to online information has soared with a total of sales for fundraising. This fundraising enabled the 26,584 hits to the Library Enterprise (online sponsorship of library programs and equipment catalogue) site plus 6,400 hours of bookable purchases. The group provides valuable ongoing computer use and 3,949 downloads of eBooks. support and advocacy for the library.
Programs and Services Digital Hub
Popular programs cover a broad range of The Digital Hub program provided community activities including childhood literacy StoryTime digital literacy outcomes through awareness and RhymeTime as well as children’s school sessions, workshops, training and meeting facilities holiday programs, adult information sessions and one to one sessions. and author events. Total attendance of 3044 customers increased participation by 70% on the Federal funding agreement with the Department previous year. of Communications ceased in March 2015 and the Digital Hub transitioned to now be purely run AROUND OUR Library Programs and Services highlights including: as a City of Prospect program. A busy year saw •• Summer Reading Club and Children’s Writing over 3,000 group and 2,350 one to one sessions Competition. facilitated by both Digital Hub staff and volunteers, exceeding all expectations. •• ‘Pop Up’ Library at Touriffic Prospect and the Prospect Fair. Our Digital Hub volunteers contributed over 44 hours per week of expert advice and digital literacy •• RhymeTime for 0-2 year olds and caregivers assistance to the Prospect community. increased to weekly session due to popularity. Awareness sessions and guest speaker events •• Toy Library usage increased by 47 after % attracted over 200 participants to the Digital Hub. a change of opening from 4.5 hours to 12.5 Successful partnerships were further developed hours per week. with local schools, the Prospect Centre and the •• New online resources for children and adults Eastern Support Residents Program to deliver adapted digital literacy. 40 that improved access to online resources. CITY OF PROSPECT Annual Report 2014/2015 Around Our Around Our Our Infrastructure Corporate Appendices Community Streets Economy & Asset Services Services
41
CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT Below are the posters promoting the events events the promoting posters the are Below designs person young A local year. past the over the high reflect which event each for the posters been the part that have standards production interest people’s young attract to the success of in Club5082. saw Party Street Prospect Tourrific year’s This the key as one of itself Club5082 establish the event. of success overall the to contributors on the people converged young of numbers Large music presented high energy enjoy Hall to Town within engaged bands young the accomplished by initiative. development community this valued high by complemented music was high energy The being Hall the Town with standards, production out with fitted light a fantastic including show filledlight tables seats, and luminous to fixed artwork the walls. City of Prospect and Town of Walkerville jointly Walkerville of and Town Prospect of City Development a Youth of support the employment and of programs range a coordinate to Officer 10 and people aged between young for initiatives 25 years. Club5082 at the evening Friday second every Provided program music Hall, this all ages Town Prospect people to our young for the opportunity provides parents’ their act out of or solo their band take with high quality a stage up onto and step garage newly by operated facilities and sound lighting technicians. and lighting sound graduated upon developing primarily focuses program The Club5082 Council’s through an online audience a solid makes though it also page, Facebook sound, vibrancy, evening the Friday to contribution Road. Prospect of activity and street lights has 2500 ‘likes’ page Club5082 Facebook The to the year over the page viewing more with many and music videos photographs high quality access who students by event each through produced video undertaking) are (or completed recently have studies. production YOUTH On the Same Wave 12 YouthFM shows aired on Three D Radio 93.7FM during this reporting period covering This annual event was held in December 2014 at various themes including apocalypse, animal Henley Beach Surf Life Saving Club to educate rights, healthy eating, technology and Anzac young people who are new to South Australia Day. The shows are aired weekly on Thursday about the risks associated with beach and sea afternoons from 4.00 – 5.00pm and feature fun. Over 90 young people from the eastern and local youth volunteers. The live to air shows are western suburbs attended to learn about the role produced by young people for young people of surf life savers and to learn how to swim in the under the guidance and supervision of the surf and carry out a rescue. YouthFM mentor.
The program was launched in 2008 by the Prospect and Walkerville Youth Advisory Youth Parliament Committee and Surf Life Saving SA in response to near misses and deaths on South Australian Six students from local high schools were selected beaches involving members from new and to represent City of Prospect and Town of emerging communities. The program has grown Walkerville at the 2015 YMCA Youth Parliament. to now include 11 metropolitan councils and six community organisations as partners. The group met with their assigned mentor to develop a Bill on a topic of their choice and will Surf Life Saving SA was successful in receiving present it at Parliament House during a residential a grant from Mission Australia to cover costs week in July 2014. associated with the event e.g. swimming instructors, shared lunch, DJ and graphic design. A Bill on Graduate Entry Level Initiative was This equates to a cost saving of $350 per developed to reform industrial policy to assist participating Council. Councils were only required university students to secure entry level to pay for transport. employment and work experience opportunities in a struggling employment market.
YouthFM In 2014 over 100 Bills were presented at Parliament House. The Bill developed by City of Prospect and Town of Walkerville Prospect and Walkerville team was placed in continue to be an active participant and the top ten and was incorporated into a booklet contributor to this popular regional Youth FM of Bills presented to the Minister for Youth for radio program. Each year young people are consideration and action. drawn from within each of the Council areas to come together for training and mentoring that supports each of them to be able to prepare and present radio programs.
Another intake of young people occurred in the April school holidays, with Prospect and Walkerville young people being engaged through local schools and youth organisations calling for expressions of interest. Council sponsored four young people aged between 15 -25 to participate. AROUND OUR COMMUNITY
42 CITY OF PROSPECT Annual Report 2014/2015 Around Our Around Our Our Infrastructure Corporate Appendices Community Streets Economy & Asset Services Services 43
CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT door and spent an afternoon visiting the an afternoon door and spent Market. Central at The weekly met Group Friendship Prospect enjoyed group Hall. The Community Prospect cards, including, bingo, activities of a range and outings. entertainment in a shed Tuesday, Shed met Men’s The behind the Thursday and Wednesday for group Hall. A social Community Nailsworth toys and repair make their skills to use men to socialising. whilst items and other at Thursday every met group Seniors The indoor enjoy Hall to Community the Prospect tea. and afternoon bowls held on the 1st was Lunch A Community between alternating the month, of Thursday Halls. Town and Walkerville Prospect lunch and course a three enjoyed Residents entertainment. live Market Run, the 4th Tuesday of the month, of Tuesday the 4th Run, Market their from up picked were clients where on Tuesday met Matinee Group The and hotel local lunch at a enjoy to afternoons Theatre. at the Star performance a live were classes, Life for Strength COTA Hall Community at the Nailsworth conducted mornings and Tuesday and Friday on Monday and health promoted Classes evenings. at Attendance 50. over anyone for wellbeing and feedback grow to continued classes these is one the clients for mobility on the increased positives. the many of • • • • • • • • • • • with the work to continued team HACC The Facilities Supported Residential Regional Eastern residents for opportunities provide to program in participate to in Prospect facilities in the two activities. and meaningful interesting activities passes, our Zoo included lending of These support and volunteer fishing equipment, programs. HACC attending • • • of the month as door to door service for for door service as door to the month of together a meal and enjoy meet to residents venues. lunch at various Adelaide and Monarto Zoo visit alternately visit alternately Zoo and Monarto Adelaide An the month. of on the 2nd and 4th Monday a trip to enjoy to our residents for opportunity volunteers. our with the support of the zoo Monday held on the 4th was Group Lunch therapy instructors. Classes were held on a were Classes instructors. therapy Centre Community at the Prospect Monday Hall. Town and the Walkerville at the Group, Friendship Collinswood cards bowls, Hall. Indoor carpet Nailsworth provided. tea and afternoon Gentle mobility classes conducted by trained trained by conducted classes mobility Gentle • • • • • • • • Council’s Home and Community Care (HACC) (HACC) Care Home and Community Council’s the from funded program a joint was program to Governments and State Commonwealth elderly and our frail, assist to services provide was program The living with a disability. those people younger 65 years, aged over residents for carers. and unpaid with a disability of a range provide program Home Assist The extend to help our older residents to services in living independently remain to their ability and included domestic Services homes. their own maintenance minor home assistance, garden and modifications. ongoing for demand the increased Due to received and sought Council assistance, domestic this the Commonwealth additional funding from of ongoing the number to increase year financial services. assistance domestic Social Programs social of a range provided team (HACC) The based either centre residents, local for programs included: Programs or out in the community. HOME AND COMMUNITY CARE HOME AND COMMUNITY COMMUNITY DEVELOPMENT Audrey Hale was the recipient of the 2015 Citizen of the Year Award, and Justin Bussell was awarded Community Support Fund the Young Citizen of the Year Award. The Prospect Rotary Club took out the Community Event of the With funds totalling $23,000 distributed early Year Award for their Pit Stop Event held in St Helens September 2014, 16 local community groups Park in October 2014. and sport clubs have received grant funds under Council’s Community Support Fund. A wide range Volunteers of groups were successful, examples being:
•• BOSA Soccer Club-to assist with the purchase of goals for the Junior Soccer Youth Development program under 'Small Equipment Purchase'.
•• PREFER - to coordinate a National Garage Sale Trail Community Event to promote recycling and the waste management education program (3 bin recycling waste management system).
•• Encounter Youth - to provide funding to deliver five safe partying education seminars There were 169 people who volunteered their time to young people aged 13 to 18 across in a wide range of roles within City of Prospect, secondary schools/community to year 8 to including 17 people becoming involved for 12 students in City of Prospect. the Tourrific Prospect event. Areas of Council operations that included the contributions Community Service Awards of Volunteers:
Council’s Community Service Awards are for •• Digital Hub volunteers in the community who have a made a noteworthy, voluntary contribution to residents in •• Library including Toy Library our community and were awarded to the following volunteers early in 2015:- •• Events Team
Brian Brown, David Malinda, Doug Layng, •• Walking Group Edward Luckac, Anne Gowin, Roy James •• Graffiti Removal Colaco, Rodney Hollitt, Jenni Daly, Nathan Sivewright, Jonathan Roesler, Brooke •• Community Transport Craighead, Lyn Bermudez, Kristie Dix, Joyce Crick, Emily Renner, Luigi Lammorrone and •• Aged Care Peter Spry. •• English Language classes The Local Business Award was presented to •• Justice of The Peace Healthy Inspirations for assisting local schools and community groups with their fundraising The Volunteer Justice of the Peace program projects. Congratulations to all of the recipients. operated four days per week at the Civic Centre and Thursdays at the Library.
AROUND OUR COMMUNITY Citizen of the Year / Australia Day Awards Out of the Square (OOTS) Each year City of Prospect acknowledges the valuable A new initiative enhancing Prospect’s proud contribution our citizens tradition of engagement with the arts, City of make to our community by Prospect has launched into a monthly schedule presenting Australia Day of live performances as part of the popular Out of Awards provided by the the Square (OOTS) matinee program. Australia Day Council. City of Prospect presented OOTS is a consortium of Adelaide suburban the Citizen of the Year performing arts centres that plan, package, Awards and the Community programme and present (at convenient times), the Event of the Year Award at best possible arts and entertainment to audiences the 2015 Tourrific Prospect outside Adelaide's CBD (hence the name - Street Party on Monday 19 outside of the square of the CBD!). January 2015. 44 CITY OF PROSPECT Annual Report 2014/2015 Around Our Community
The live performance equipment of Prospect •• Friday Night Folk Club Town Hall was purchased by Council after the Folk Federation ended their lease of the Hall, with the •• Deeper Christian Life Ministry lighting, sound, stage facilities and staff technical •• HACC Exercise Group capabilities being built-up as part of the Club5082 program. This makes the Prospect Town Hall a •• Book Club Around Our highly attractive live music venue. Streets •• Art Groups: Mosaics; Textiles; Painting Prospect Town Hall is the newest OOTS venue across metro Adelaide with each of the shows •• Local History Group conducted being attended and enjoyed by between 50 and 100 people. •• Australian Breastfeeding Association •• Collinswood Friendship Group The shows are held Friday mornings, an ideal time for our older residents and avid consumers of high •• Prospect Theatre for Young People Economy quality live theatre. Our •• Retired Persons Association Community Halls •• Taoist Tai Chi Staff continue to provide support to community •• North Wind Mah-jong Club groups for their access to and provision of services & Asset Services from our three Community Halls – Prospect, •• Prospect Scrabble Group Infrastructure Nailsworth and the Community Cottage. A short list is provided below that shows the range of Community Transport groups who, on a weekly basis, made use of Council's three halls: Council’s Community Transport Program provided transport options to allow those less mobile to •• English Conversation Class continue to engage in community life. Run to a weekly schedule, the community transport •• Friends of the Library programs provided day tours (one each month) to
places of interest outside of metropolitan Adelaide. Corporate •• Toddler Craft, Music and Dance Services
•• Nailsworth Over 50’s Group All Prospect residents were able to make use of the community transport programs with priority given •• Maltese RSL to those who do not have private transport options and have difficulties using public transport, such as •• COTA Strength for Life elderly people, people with disabilities and carers. •• Children’s Playgroup Appendices •• Bollywood Dance Group 45 CITY OF PROSPECT Annual Report 2014/2015 COMMUNITY ENGAGEMENT •• Memorial Gardens Playspace Planning for the stage 2 re-development Council’s commitment to engage with, and actively of Prospect Memorial Gardens Playspace involve, residents within initiatives and projects of included the active involvement of concern or interest to them has been acted upon representatives of Prospect Community through a range of opportunities, including: Gardens as part of efforts to increase community access and connection of the •• Community Services Plan Community Gardens to the Memorial Gardens. To inform the completion of stage one of Council’s Community Services Plan, over 400 local residents contributed to an on-line WORKING IN PARTNERSHIP survey, face to face interviews and meetings with community groups. •• The Jam, The Mix, The Gig - Prospect Town Hall is home to an exciting music initiative •• Consultations were set-up at two of the created specifically for people experiencing Twilight Concerts and the Prospect Fair. disadvantage and suffering from the effects This engaging many local residents who of poor mental health. The program draws expressed an interest in the development of inspiration from the Melbourne based ‘Choir the Community Plan, with some committing of Hard Knocks’ and the ‘Sydney Street to an on-going involvement within a Choir’. With musical and project direction Reference Group. provided by the well-known Adelaide community arts identity Robert Petchell, the •• Broadview Sports & Recreation Precinct program has grown from humble beginnings Master Plan working with a creative group of individuals A Reference Group was established to to a cohesive and highly competent band actively involve representative Sport Clubs of musicians. The individuals, once they who hold leases or licences within the pick up their instruments, challenge anyone precinct, ensuring that the development of listening to not get caught up in the passion, the Plan includes their ideas and aspirations. enthusiasm and raw skill of their fusion of A series of community workshops provided rock, country and blues. the opportunity for residents to meet with the project manager, design staff and key stakeholders to understand the development •• Council joined with Northern Communities of the Master Plan and provide their input. Health Foundation Incorporated who The process for the completion of the Master provided grant funding of $26,000 on behalf Plan will ensure a shared strategic vision of a mental health initiative who are regular for the precinct and provide a framework to hirers of our Town Hall. guide future development to ensure that it is integrated, sustainable and reflects the needs •• On-going collaboration between local sport and wants of the local community. clubs occured as part of the management of Leases and Licences. Of note has been a •• Home and Community Care (HACC) recent collaboration between Council staff and Advisory Committee a representative of the blackfriars old scholars This active group of our older residents met association soccer club/Eagles Lacrosse club monthly to provide advice and guidance regarding an agreement for use of Charles to staff for the ongoing operation and Cane Reserve. development of new initiatives for Council’s HACC program. •• Joint funding between Broadview Football Club, Council and SA Office for Sport & AROUND OUR COMMUNITY •• Youth Advisory Group (YAG) Recreation enabled an upgrade of light A committed group of our younger residents towers at Broadview Oval, raising the lights continued to be active in the planning and capacity to allow competitive evening implementation of the regular and successful matches. A launch of the new lighting towers Club5082 as well as the identification of was held at the Club late April and was the volunteer opportunities for young people start of a highly successful season that across Council. YAG continue to support the included night matches. development of Council’s Community Plan and prepare for Youth Parliament.
46 CITY OF PROSPECT Annual Report 2014/2015 Around Our Community
•• In cooperation with North Adelaide Football purpose and energy, new terms of reference, two Club, temporary signage was installed along new members and a draft of an ‘action’ plan for Prospect Road with directional signage on 2015/2016. The PAAN continue to meet monthly Stobie poles and on street furniture and bins and to not only provide advice on Gallery business promoting the Club during the 2015 SANFL and programming, but also drive some member led
season. Signs are emblazoned with the arts projects and initiatives. Around Our
bright red Roosters emblem and colours that Streets have added further interest and vibrancy to PANN is now much more attuned to the operations, Prospect Road and started a conversation for services and service standards of the Gallery, as well the on-going use of street furniture for the as supporting and facilitating the current and future promotion of local services and facilities. requirements of the local and arts community.
•• Prospect Centre (School) continued to maintain and improve garden beds at R L Pash Prospect Gallery and Exhibition Program
Reserve in Derlanger Avenue and began work Economy on establishing a herb garden at Vine Street Prospect Gallery delivered 10 exhibitions in the Our Plaza for local residents to access and enjoy. 2014/2015 financial year, with 19,920 (c - door A concrete planter box adjacent to Prospect counter) people coming through the Gallery doors. Cibo was cleared, irrigated, filled with organic compost and planted with a variety of herb Suburban Dreaming’s – artist Wayne Grivell (6 – 27 seedlings. Prospect Centre were responsible July 2014) photography focused exploration of the for ongoing maintenance and replacement of stillness and fading memories of Australian suburbia & Asset Services Infrastructure herb seedlings. and the urban landscape.
Wait for Red, otherwise sink or fly - Digital Artist ARTS GALLERY AND EVENTS in Residence, Kahori Kamiya (10 August – 28 September). Based in New York, this inaugural Prospect Arts Action Network (formally the digital exhibition at Prospect Gallery showcased the Gallery Advisory Group) work Kahori developed with Prospect artists and residents that resulted in a series of video projects. In 2014, the Gallery Advisory Group undertook a Corporate review of its purpose and future role. Its members Global Settings - artist Suzie Lockery (12 October Services (including the Mayor and one (1) Elected Member) – 2 November) printmaking and mixed media that now number 11 local community and creative reflected the individual and collective relationship representatives, plus staff. This very productive to ‘place’. exercise saw the GAG recreate itself as the Prospect Arts Action Network (PAAN) with a new sense of Appendices 47 CITY OF PROSPECT Annual Report 2014/2015 Adelaide Up – artist Simon Shorrock (9 – 30 Behind the Bullets and the Barbed Wire November) a body of work which looked at the art presented by Prospect Local History Group (10-24 of construction, specifically Adelaide’s skyline. May) provided a snapshot of what was happening in Prospect during the great wars. Biennial Prospect Community Show – community artists (7 December – 18 January 2015) an Connections - artist Ed Douglas’s (31 May – 28 uncurated exhibition and a strong display of local June) featured oversize pigment prints that explore
OUR COMMUNITY artists connection to City of Prospect. the connection between nature and art. As part of Prospect Gallery’s commemoration of the Centenary of the ANZAC landing at Gallipoli, Digital Artist in Residence program 2014/2015 Poppies for Prospect showcased an installation of poppies that represented Prospect residents’ City of Prospect’s first Prospect ‘Digital’ Artist in lives lost in WWI. Installed on Main North Road, Residence program with New York-based Japanese crafters within the community and beyond knitted, video artist Kahori Kamiya, ran from November crocheted and sewed over 3,000 poppies for 2013 until her exhibition ‘Wait for Red, otherwise our installation. sink or fly’ – ended on – 28 September 2014.
T Cube Prospect Digital Hub in conjunction with Art Groups 2014/2015 Prospect Gallery (1 – 22 February) a creative and interactive event of art, new technologies Two social art groups continued to meet weekly and media. during school terms in the Cottage at the rear of the Thomas Street Centre. These were the Friends and
AROUND Alien Terrains - artist Andrea Przygonski (1 – 29 Fibres group on Wednesday’s (from 12.30 - 3pm) March) was an exhibition of weavings and prints who attracted an average weekly attendance of ten using new techniques. participants and the Crackpots Mosaic group on Thursdays (from 10am - 12.30pm) with an average Relative Viewpoints – artist John and Pirie weekly attendance of six participants. This gives an Martin (12 April – 3 May) a father and son artists annual attendance of approximately 640 for these took visitors on a unique journey through the long established art groups. Flinders Ranges.
48 CITY OF PROSPECT Annual Report 2014/2015 Around Our Community
EVENTS The annual Prospect Fair Awards went to St Helens Kindergarten for “Best Decorated Stall” and runner Prospect Fair 2015 up, Rosary Primary School, who both received cash prizes to add to their fundraising efforts. The 38th annual Prospect Fair was held on 21 Bendigo Bank returned for the fourth year as March 2015 in St Helens Park. The weather was Fair sponsors. perfect, attracting in excess of 3,500 people over Around Our the day. There were 46 individual stall holders Twilight Concerts 2015 Streets over 91 sites (an increase of 17 sites) promoting the breadth of services provided and work For the 19th year in a row, the annual Twilight undertaken by the clubs, schools, kindies and Concert series took place each Friday during groups in Prospect. February in Memorial Gardens. Attendance averaged approximately 900-1000 for each In addition, there were 15 Council information event. We were also very excited to announce that stalls (an increase of 4) including a Pop-up library the 2015 concerts were sponsored as part of a and Club5082. We also took advantage of this three year agreement by long standing supporters, Economy community event to consult on our Community Fenwick’s Real Estate. Our Services Plan and 2015/2016 Budget. We held the first of our Poppies for Prospect workshops At the ‘party in the park’ held on Friday 6 February, where the community made poppies for our Anzac the crowd danced to Soultana’s renditions of commemoration at the Gallery stall. classic Santana songs. Capitol Swing crooned their way through the ‘Jazz in the Park’ and Aurora & Asset Services
Now promoted as a ‘Smoke Free Event’, we had 7 Quartet and the flute trio Eclectica entertained Infrastructure volunteers helping on the day including 3 members the audience with a huge evening of classic music. of the Youth Advisory Committee (YAC). The ‘Latin Dance Party’ saw Salcedo, Latin dancers and the Samba Parade dance its way around the On the beautiful Palm Tree Stage we presented gardens wowing the crowd and creating a carnival cultural entertainment and music featuring atmosphere on the final evening. Backdoor Cajun, Dancers Studio, Bellydancing, local Bollywood Dancers and the Burundian Prospect Rotary Club was on hand once again Women Dance Group. We also had a great line-up with free kids ice blocks and cool drinks, and
Prospect Blair Athol Lions Club made sure no one Corporate
of local bands - Blackfriars Priory and Adelaide Services Pipe Band as well our own Club5082 and Prospect went hungry, hosting a big barbecue at affordable Theatre for Young People. prices, while raising much needed funds for their community projev cts. Appendices 49 CITY OF PROSPECT Annual Report 2014/2015 Tourrific Prospect 2015 This resulted in a final sponsorship income (cash)
COMMUNITY of $52,250 against the original 2014/2015 Since 2012, Prospect Road has hosted our sponsorship budget of $45,000. A great flagship event Tourrific Prospect. achievement and we are proud to have such great community and business support. 2015 Tourrific Prospect was held on Monday 19 January, and attracted over 21,000 people 29 Council staff and 17 volunteers worked on the despite Prospect not having an official Santos day and/or in a wide range of pre-event support Tour Down Under (STDU) Stage Start. However roles delivering an estimated saving to Council in recognition, of Prospect's strong links and of $25,200. commitment to the STDU, Tourrific Prospect was the only non-stage start event in the Santos Tour The Loopy Kids ride was again fully booked, Down Under 2015 official event program. with 210 Loopy riders all riding in their Blackfriars Priory School sponsored, Loopy Kids Tourrific once again delivered its trademark, Tourrific T-Shirts. family friendly program that included something for everyone with roving entertainment, 2015 Tourrific Prospect was proudly delivered dedicated community cycling fixtures, children’s with our partners, traders and sponsors to be the activities and four entertainment stages including first 100% green and zero waste Council event Club5082 in the Prospect Town Hall. hosted in SA. Working with our waste company, Cleanaway Pacific and green event company The event attracted 70 on-street traders, Adelaide Green Clean, we achieved this ambitious including 25 Prospect Road businesses opening aim in our first year with over 50 bins taken out of their doors for the evening, an increase of 4% general waste to compost facilities. on 2014. Through their involvement, we exceeded the original stallholder fee budget Even without a stage start, Tourrific Prospect target by $2,000. continued to widely promote City of Prospect as
AROUND OUR a vibrant community in which to live, do business, In 2015, we welcomed new sponsors Fenwicks shop and visit. Real Estate, Pak-Rite Group of Companies, Wild Fox Wines, Haselgrove Wines, Blackfriars Priory School, Cotto F&B and The Promo Place; and we sincerely thank them for being part of our great event and contributing to its success.
We also saw Silver Sponsor Qattro double their Sponsorship to Gold Level and we retained the sponsorship ofTranspacific Cleanaway, Telstra Northpark, Harris Real Estate, First National Rigall Real Estate, Adelaide Hills Cider, Shanker’s Restaurant, Brew Boys, Commonwealth Bank, ANZ Bank and Jetts 24 Hour Fitness. 50 CITY OF PROSPECT Annual Report 2014/2015 PUBLIC ART The City Wide Public Art Advisory Board had 8 members consisting of Mayor David O'Loughlin In November 2014, Council received a Report and Cr Kristina Barnett and supported by Cathy that endorsed the City Wide Public Art Advisory Brooks, Katie Harten, Seb Humphries, Jack Board Terms of Reference. The Board’s purpose is Condous, Trish Hansen and Steve Maras. "To oversee and guide the development of a City Wide Public Arts Strategy and assist Council in the The following public art initiatives were completed future development and placement of public art with regard to the priorities as set by the City Wide throughout our City." Public Art Advisory Board and endorsed by Council to be completed in 2014/2015.
Public art outcomes achieved from the initial three year plan
Short Term Medium term Long Term
Remediate Landmark artwork Public Art in Prospect – Working with service clubs to landscaping and lighting postcards (free) and improve local amenity - I CAN - quality photographic aerosol art project documentation Around Our Community Establish an annual small Restore and secure Joseph Laneway improvement – temporary public art grants Stanislaus Ostoja- Kotkowski - Vine St Plaza program (1922-1994) artwork - Brecon Lane - Council car park - Vfit Laneway - Telstra Tower footing
Dudley Park Railway Station Stobie Pole Art process for 24/7 Light Box Gallery Around Our artwork and environment application, developed and online changing illuminated art Streets restored exhibition program St Helens Park verge – restore New graffiti art and the dual Annual public art leasing program and replace mosaic planter naming of Honeysuckle / to bring major works to Prospect boxes and cylinder KAB101 Lane to enhance public spaces Economy •• Undergrounding of stormwater to replace the
RECREATION AND PARKS Our open spoon drains around the structure Restoration of the Women’s and Children’s Shelter, Memorial Gardens •• Removal of the bitumen floor, replacing with smooth concrete which now provides Recent works in Memorial Gardens has included appropriate Disabled access/ pram ramp the restoration of the heritage listed Shelter access through the northern gate of & Asset Services Infrastructure structure. The interior pressed tin ceiling had been the playground extensively vandalised, whilst the structure itself •• General repaint and restoration of brickworks, and the bitumen floor were aged and deteriorating. columns and deteriorating gutters, eaves, Works undertaken over a 6 week period included: timberwork and doors. •• Replacement of broken fascia boards and repair of associated metal vents
•• Relocation of powerboards and meters from Corporate
the front feature columns, to the rear of Services the facility
•• Replacement of the tin ceiling and repair of the adjoining raked sections of ceiling Appendices 51 CITY OF PROSPECT Annual Report 2014/2015 ENVIRONMENT
CITY AROUND OUR STREETS
52 CITY OF PROSPECT Annual Report 2014/2015 SMART ENVIRONMENT VIBRANT RICH ENTHUSIASTIC CLEAN SMART SMART
RICH GREEN SMART HERITAGE GREEN RICH Around Our Streets SMART CITY CLEAN
Economy Our GREEN INNOVATIVE RICH & Asset Services Infrastructure Corporate Services
HERITAGECLEAN ENVIRONMENT Appendices 53 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART COMMUNITY SAFETY Road Safety
Council employs Community Safety Officers Council’s Community Safety Team continually whose duties involve a broad range of safety review plans and programs to identify areas of related functions including dog and cat highest risk within our community and to management, parking control, nuisance relating program services to effectively manage risk to the keeping of animals or birds, abandoned within these areas. vehicles, by-laws, European wasps and bees, flammable undergrowth, footpath obstructions, From this review, the Community Safety Team moveable signs and litter. Council’s Community has prioritised bicycle lanes as the highest risk Safety Officers duties are prioritised and to safety for road users and cyclists. Council AROUND OUR STREETS scheduled in accordance with the potential risk Officers monitor the bicycle lanes throughout City to the Community. of Prospect daily to help maintain the safety of cyclists using these lanes. The lanes allow cyclists Resource Sharing during peak traffic times safe travel along arterial roads. Drivers are not permitted to drive in an Council has a resource sharing arrangement with operating bicycle lane, or to park, or stop in a the Town of Walkerville, whereby Walkerville’s bicycle lane. community safety functions are carried out by City of Prospect staff. A 24/7 after-hours In 2014/2015 there were a total of 1,679 parking response is provided to both Councils for infringements with 1,010 written warnings emergency dog matters and other urgent or being issued, along with verbal warnings and the emergency community safety related issues. provision of valuable information to drivers.
54 CITY OF PROSPECT Annual Report 2014/2015 Around Our Streets Schools And Traffic Cat Control
Council Inspectors regularly patrol schools Council hires cat traps to residents with issues within Prospect and Walkerville Council areas. where feral cats are entering their property and Child safety at schools is dependent upon causing a nuisance. Council inspectors assisted motorists driving, stopping and parking in a safe with the capture and removal of 70 cats in and legal manner. Officers provide advice to 2014/2015. drivers and expiate illegally parked vehicles whilst Economy on school patrols. Bees And Wasps Our
Dog Control Council officers attended to 75 complaints of bees and European wasp nests in City of Prospect, Council set the standard dog registration fee for locating and destroying seven European wasp nests. 2014/2015 at $65.00. A number of rebates & Asset Services
and concessions are available for desexed, Infrastructure microchipped and obedience trained dogs. The dog registration fees can be significantly reduced where a dog is eligible for the rebates and concessions. A total of 2,345 dogs were registered for the year. Council Officers investigated 21 complaints relating to barking dog nuisance and five dog attacks on other dogs. No dog attacks on people were reported this year. Corporate Services Appendices 55 CITY OF PROSPECT Annual Report 2014/2015 DEVELOPMENT ASSESSMENT CITY PLANNING
During 2014/2015, City of Prospect received Two significant changes to Council’s Development 557 development applications, which is an Plan came into effect in February 2015, with increase of 33 applications over the previous interim operation granted by the Minister for year, and is 55 more than the number of Planning to the Historic Conservation Zones applications received in 2012/2013. There Development Plan Amendment (DPA) and the were 45 applications for the demolition of Local Heritage Places DPA. These policy changes existing houses, 13 of which were within the effectively double the extent of the Historic Urban Corridor Zone, which is indicative of the Conservation Zone by increasing the size of high level of activity occurring in that zone. 25 existing policy areas and introducing additional demolitions were approved in Residential Policy policy areas. This almost doubles the number of Areas B200 and A350, where higher levels of local heritage places in our City. redevelopment are generally anticipated than in other Policy Areas. Consultation on the DPAs was undertaken from February 2015, with well-attended information The total value of development applications sessions held at the Civic Centre, Prospect Library received was approximately the same as and the Prospect Fair. Submissions received in the previous year, totalling $85.9 million response to the DPAs revealed a balance between (compared with $85.9 million in 2013/2014 those supportive of the proposed policy changes and $45.6 million in 2012/2013). A substantial and those who were against the changes. Further contributing factor to the total value of work will occur in the new financial year to finalise development for this year (and the previous the DPAs, prior to submission for sign-off by the year) is development within the Urban Minister for Planning. Corridor Zone. During this period, the State Government- This zone has existed since October 2013 appointed Expert Panel on Planning and covers land adjacent Devonport Terrace, Reform continued their investigations into Churchill Road, Prospect Road and Main North recommendations for a new planning system. Road. The value of development proposals Their second report, Our Ideas for Reform, within these areas increased substantially from was issued in August 2014 and put forward 27 $6.4 million in 2012/2013 to $35.5 million in reform ideas for further debate and discussion. 2013/2014, and increased again in 2014/2015 These ideas received over 170 submissions to a total of $44.6 million for the year. Of from individuals, groups, organisations, these applications, 15 were for multi-storey local government and government agencies residential development with a total value of (including the Planning Reform Reference Group, $37.6 million. which former Council CEO, Mark Goldstone, was appointed as a key local government The types of development proposed support representative). Following further consideration, Council’s goal to provide a range of housing the Expert Panel refined its recommendations choices for the community, and to focus in-fill and provided its final report, The Planning
AROUND OUR STREETS development on our main roads while System We Want, in December 2014. The protecting the rich heritage and character report outlines 22 recommendations for a of the side streets. reformed planning system, based on the Panel’s findings that planning in South Australia had There were 90 Residential Code applications become unnecessarily costly, complicated and lodged with Council during this period, that are cumbersome. subject to a streamlined assessment process with a reduced time frame for assessment. In March 2015, the Government of South Four of these were for new dwellings, while the Australia released its response to the Expert remainder comprised applications for dwelling Panel on Planning Reform’s recommendations. additions, carports, verandahs, garages and The State Government determined to support swimming pools. outright, support in principle, partially support, or undertake further investigation into each of the 22 proposals from the Expert Panel. Drafting of new legislation has commenced to give effect to legislative changes, which is understood to be introduced to Parliament in late 2015.
56 CITY OF PROSPECT Annual Report 2014/2015 Around Our Streets Economy Our & Asset Services Infrastructure Corporate Services Appendices 57 CITY OF PROSPECT Annual Report 2014/2015 ENVIRONMENT
OUR ECONOMY CITY
58 CITY OF PROSPECT Annual Report 2014/2015 SMART ENVIRONMENT VIBRANT RICH ENTHUSIASTIC CLEAN SMART SMART
RICH GREEN SMART HERITAGE GREEN RICH SMART CITY CLEAN
Economy Our GREEN INNOVATIVE RICH & Asset Services Infrastructure Corporate Services
HERITAGECLEAN ENVIRONMENT Appendices 59 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART BUSINESS AND ECONOMIC Changes to Council’s Development Plan have DEVELOPMENT resulted in an increase in applications lodged throughout the Urban Corridor Zone, particularly A key focus of Council over recent years has been for sites located on Churchill Road. Other moving towards restructuring the revenue base of strategic development sites have been mapped Council to remain financially sustainable, provide and reviewed in preparedness for approaches the same level of service and reduce the reliance to potential developers. Both the Economic on residential rate payers. Development and the Planning Department continue to advocate for development projects in This year a Prospect Business and Investment line with the Council’s strategic direction. Attraction Prospectus was developed to promote the region as an attractive place to invest and In March 2014 Council adopted the innovative, set up business to maximise the commercial ‘Next Generation Digital Economy Strategy opportunities of the newly re-zoned main road 2014-2018, a blueprint to guide Council’s corridors (Churchill Rd, Prospect Rd and Main economic growth focused digital activities for the North Rd). next four years. A suite of interrelated projects have been scoped in preparation for 2015/2016 The Prospectus focuses on the competitive delivery including investigating a free public Wi-Fi advantages Prospect possesses as a thriving city. program aimed to deliver free fast broadband to These advantages include connected lifestyle and the Prospect Road Village Heart area. affordability, proximity to key economic growth zones and the ease in which people can base their NBN Co. kept Council up to date with information business at home utilising superfast broadband and was on track for all Fibre Serving Area connectivity of the National Broadband Network. Modules to be ready for service by mid-2015. Opportunities for development on the urban Residents and businesses have been advised corridor zones recently re-zoned for growth, are they can connect through their internet service highlighted, as is council's strong emphasis on provider and this process is ongoing. Council
OUR ECONOMY taking a collaborative approach to working with continues to advise phone and data services developers and investors. over copper lines will be switched off 18 months after each of the five National Broadband The Prospectus was ‘tested’ on the International Networkareas are announced as “live”. market as part of City of Prospect’s participation in the State Government led Shandong Mission that In recognition of our strategic approach to the occurred in May 2015. Mayor O’Loughlin pitched digital economy, for the fourth year in a row the opportunities to a range of industry sectors Council, this year in partnership with the and as a result key opportunities emerged based Eastern Region Alliance, was named by around international students, research the internationally based Intelligent and development of smart appliances and Communities Forum as one of the world’s top building investment. These are currently being 21 Smart Communities. vigorously pursued.
Prospect Digital Hub
The Digital Hub has rounded off an extremely successful year in operation. Thousands of patrons attended one on one or group digital literacy training sessions, delivered by staff and over 20 dedicated volunteers. The Digital Hub has been well supported by the community with numerous appreciation letters and positive feedback forms received. Digital hub statistics indicate the Hub is a successful and much needed service to our community.
A productive relationship has been formed with the Federal Government Department of Communications through the Digital Enterprise Program, with final acquittal and full funding received at the end of 2014.
60 CITY OF PROSPECT Annual Report 2014/2015 The Director Business and Economic Development Connections with local business people have been visited Canberra in early December 2014 to meet maintained through the distribution of the bi- with representatives from Minister Turnbull’s monthly e-newsletter, and support continues to office, the Department of Communications and be provided through the Eastside Business the Office of the Minister for Small Business. Enterprise Centre. The purpose of the visit was to: A grant has been secured for Local Government •• Build on existing relationships from the Australian Centre of Excellence with support from Council and University of South •• Outline City of Prospect's future Digital Australia to create measures that gauge the impact Economy Strategy actions, including those of high speed broadband on local businesses. The supporting small business preliminary findings have been received and will be compared to results in 12–18 months’ time to •• Seek information on the future direction measure changes in the community following the of their department’s likely available National Broadband Network roll out. funding sources.
The Mayor, Chief Executive Officer and Director Business and Economic Development have met with the Minister for Local Government and Minister for Regional Development to explore future funding opportunities to ‘fast track’ the delivery of projects identified in the ‘Next Generation Digital Economy Strategy 2014 - 2018’. Economy Our & Asset Services Infrastructure Corporate Services Appendices 61 CITY OF PROSPECT Annual Report 2014/2015 PROSPECT PROFESSIONALS Eastern Region Alliance and Creative NETWORK Industries Action Plan
Work has been undertaken to revitalise and grow City of Prospect is a member Council of the local business networking opportunities. A Digital Eastern Region Alliance (ERA) and continues Stakeholders Reference Group was established, to play an active role leading the ERA Business and a Prospect Professionals Network program and Economic Development portfolio group. commenced on a bi-monthly basis attracting 40 A detailed economic analysis has been businesses to each of the first two events. undertaken on the ERA Economy and its contribution to the SA Economy. An action plan has been created with a key focus on engaging Creative Industry Associations to address key
OUR ECONOMY concerns and needs of this industry to progress growth and future employment potential in the Eastern Region of Adelaide.
62 CITY OF PROSPECT Annual Report 2014/2015 Our Infrastructure Corporate Appendices Economy & Asset Services Services 63 CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT Tourrific Prospect is a great example of the example is a great Prospect Tourrific can opportunities development economic way continuing Council, of areas other into dovetail of and ongoing sustainability the transformation in our City. businesses TOURRIFIC PROSPECT TOURRIFIC be an to Under continues Down Tour Santos The vibrancy the economic part of important extremely inception its Since Road. and Prospect Prospect of put Prospect has successfully in 2012, this event stage. and international on the local best flagship and Council’s is Prospect Tourrific than media more and attracts event, attended A Council. run by or event activity other every us that informed have our businesses number of they and say the event after back people come wanted and Prospect at Tourrific past walked businesses, For visit and shop. to back come to on thesales about just is not Prospect Tourrific that an atmosphere but about creating night time and Prospect to back come people to entices time again. ENVIRONMENT
ASSET SERVICES ASSET CITY INFRASTRUCTURE & INFRASTRUCTURE
64 CITY OF PROSPECT Annual Report 2014/2015 SMART ENVIRONMENT VIBRANT RICH ENTHUSIASTIC CLEAN SMART SMART
RICH GREEN SMART HERITAGE GREEN RICH
SMART
CITY CLEAN GREEN INNOVATIVE RICH & Asset Services Infrastructure Corporate Services
HERITAGECLEAN ENVIRONMENT Appendices 65 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART ASSET MANAGEMENT STRATEGY
Asset Management is a process of planning and prioritising works on the city’s assets to ensure they continue to provide an agreed level of service to the community in the most cost effective and efficient manner. In other words, the correct treatment is undertaken at the right time to ensure that the required level of service is provided to the community. It considers maintenance as well as asset replacement, recognising that new assets require additional funding that in turn, increases the level of ongoing maintenance expenditure.
Infrastructure Asset Management Plans are about providing a level of service from the city’s assets that the community expects and is prepared to fund. The purpose of the plan is to predict asset consumption, renewal needs and to consider asset needs to meet future community service expectations and needs.
The plan includes both a Capital Project Program for maintenance of existing assets and a capital project on new assets for the next 20 years by class of asset and project type. These capital project programs are critical to advancing the sustainability of Council.
ASSET SERVICES ASSET Council’s major assets include its local road network, kerbs and gutters, footpaths, stormwater drainage network and buildings. The useful life of each asset has been considered and an estimate prepared for required expenditure each year to ensure the asset continues to provide ‘fit for
INFRASTRUCTURE & INFRASTRUCTURE purpose’ service to the community.
Flora Terrace
Flora Terrace was scheduled for road reconstruction as part of the 2014/2015 Capital Works Program. The reconstruction works included:
•• Pavement rehabilitation works
•• Road resurfacing
•• Implementation of water sensitive urban- design rain gardens, to capture and utilise stormwater runoff
66 CITY OF PROSPECT Annual Report 2014/2015 Infrastructure Corporate Appendices & Asset Services Services 67 CITY OF PROSPECT Annual Report 2014/2015 CITY OF PROSPECT Install road humps to replace the slow points points the slow replace to humps road Install locations in their current along locations other in humps road Install the road • • TREES STREET 12,000 approximately manages Prospect of City including maintenance regular through trees and preserving removal, tree control, pruning, pest cycle. life tree Council’s of all aspects to resources significant has devoted Council any Like assets. and manage our tree preserve in role an important play trees street asset, other understand needs to and Council our environment in managing, financial impact the long term assets. these and preserving maintaining is an annual Program Rejuvenation Tree Street The block pruning, tree that includes works of program and watering. trees replacement of planting public ensure aims to program rejuvenation The these of health the long term and maintain safety In 2014 this program assets. community important street 90 new with approximately continued replace to the city throughout being planted trees or disease age, either died due to have that those an unmanageable presented or that have damage, safety. public risk to is a (Melia azedarach) tree Cedar White The metropolitan throughout tree street common Cedar 1,434 White has Prospect of City Adelaide. within its planted and control care under its trees the reaching now are trees these of Many streets. lives. their useful end of • • the angled slow redesign to possible not It was The code. design the current meet to points the angled slow replace to was solution best in the same humps with single lane road points the same maintained option This locations. in any result and did not the devices of spacing or speeds. volumes in traffic increase was consultation community Significant changes the infrastructure prior to undertaken to meeting corner and a street drops via letter feedback community of gauge an understanding the significant Due to changes. on the proposed with proceeded support Council community the devices. upgrading in any resulted not have devices new The in conditions traffic the to changes detrimental along the street, speed and volumes of terms the devices for costs while the maintenance has been parking on street been reduced, have who live residents of and the concerns increased, has devices control traffic current the adjacent been addressed. Installation of two “driveway links” along the links” “driveway two of Installation in installed those to (similar road Street) California Redesign the angled slow points to be less be less to points the angled slow Redesign standards the current and meet abrupt Bike racks and seating and seating racks Bike Integrated parking bays bays parking Integrated and gutters Kerbs paving Patterned beds garden Irrigated Signage for George Whittle Reserve Whittle George Signage for and trees plantings tolerant Drought • • • • • • • • • • • • Program Reconstruction Footpath footpath the 2014/2015 completed Council the of consisting program, reconstruction asphalt footpaths dilapidated of replacement The footpaths. block paved concrete with new in time and completed was 2014/2015 program 2014/2015 The budget. within the allocated 3.5km over of included the reconstruction program footpath rolling Council’s and is part of footpath of all asphalt which will see program reconstruction reconstructed Prospect of within the City footpaths 2020. the year by block pavers with concrete Devices Control Traffic Road Pulsford the angled replaced During 2014/2015 Council Road on Pulsford devices control traffic point slow various followed This humps. with single lane road the angled slow of about the design complaints when damage caused and ongoing devices point the islands. the ends of over drove vehicles around installed were points slow angled The local of at a time when the design ago, 25 years being developed. was just devices traffic area the standards, design the current to Compared were Road in Pulsford points angled slow abrupt. very various investigated Engineers Traffic Council’s including: replacement for options • • • • • • Churchill Road Street Scape Upgrade Stage 2 Stage Upgrade Scape Street Road Churchill streetscape new the previous on from Following included Council Road, along Churchill upgrade Upgrade Streetscape road Churchill 2 the stage in the Road and Avenue Allan Street between Works Program. Works 2014/2015 Capital in time and within completed successfully were upgrade Streetscape The budget. the allocated scaping and hard scaping soft included integrated include the following; which components, ASSET SERVICES ASSET
INFRASTRUCTURE & INFRASTRUCTURE An audit of White Cedar trees was conducted to Services are planned annually and scheduled by determine the health and useful lifespan (age) of fortnight to ensure efficient and effective delivery each tree based on visual defects. of maintenance across our city’s streets and open spaces and allow for seasonal variations. Services Council is taking a staggered approach to the include provision of 24/7 rapid response, cyclic removal and replacement of the trees based on works such as road sweeping, weed spraying, their health assessment and age. This approach tree watering and mowing, routine scheduled will soften the loss of amenity that is inevitable maintenance across our parks and gardens and once large sections of a mature tree-lined street programmed maintenance throughout our city’s are removed. Council allows for the removal and streets via the Precinct Services Program. replacement of 30 White Cedar trees each year. Rapid Response and Customer Service Council has commenced trialling new White Cedar varieties which are becoming available and are A dedicated two-person team responds to all ad considered to be low fruiting. One such variety is hoc city maintenance customer requests as well Melia azedarach 'Elite' where the flower forms to as providing a 24/7 on call service for emergency a bud without developing petals, resulting in no events. In 2014/2015 Council received over pollen and ultimately no fruit. 4,399 customer requests in total, 2,858 being for city maintenance (Note: these statistics exclude public entries). CITY MAINTENANCE All requests are responded to by our Rapid Through Asset Management Planning, the City Response Team who prioritise works according Maintenance Annual Plan has been developed to risk. In 2014/2015 financial year, the top which governs the City Maintenance services to five city maintenance categories were for tree be provided to the community throughout the maintenance; collection of illegally dumped course of the year. waste; road maintenance, sweeping, and hazards; 68 CITY OF PROSPECT Annual Report 2014/2015 footpath maintenance, sweeping and obstructions; Council has continued to develop new and reserve maintenance including parks and gardens, innovative ways of promoting the message of reserves and nature strips. reducing landfill. A range of actions have been undertaken to date including: Seasonal and Cyclic Maintenance Works •• Articles in Prospect Magazine during Our City Maintenance team operates several 2014/2015. cyclic works programs that are adjusted regularly to allow for variations in weather conditions. •• Waste education material on Council’s website including brochures, recycling and composting These include road sweeping and footpath information, E-waste and hard waste blowing aligned to seasonal leaf and berry fall information. seasons, footpath sanitation focussing generally •• Bin Tagging/Inspections of resident kerbside on high streets during the warmer months and waste bins. events season, weed spraying, watering of newly planted street trees and garden beds during their •• Door knocking education campaign for establishment phase and summer months, and multi-unit dwellings. mowing of our parks, gardens, ovals and reserves prioritised according to the park classification •• Continued utilisation of the three bin system and usage. (including food composting) at all of Council’s community events. Precinct Services •• Development and delivery to every household Our Precinct Services Team visits each street of a Waste Information Kit, Collection within the city once every two years with a focus Calendar, and kitchen organics bags. on minimising risk to ensure streets are safe and inviting for our community. •• Tourific being the first 100% zero and green waste council event hoasted in SA.
To facilitate this programmed approach, our city Bin Tagging has been divided into 41 precincts ensuring an even distribution of services across all areas, with Each fortnight, between March and April 2015, a focus on addressing issues such as footpath 150 households were visited to inspect and tag tripping hazards, kerb and gutter repairs, pot their green waste bins for disposal of green waste holes and pruning of dangerous tree branches. products and waste bins to ensure no food scraps The Precinct Team generally spends two weeks were present. This was undertaken in order to in each precinct and focus their attention in and improve the use of Council’s kerbside waste around Prospect Road prior to the events season. system and to encourage residents to utilise this system correctly. Our Precinct Team also carries out block pruning of our street trees that are aligned to our Street At the start of the program 34% of residents were Tree Rejuvenation Program in order to maintain diverting food waste into the green organics bin. public safety and ensure the long term heath of By week 3 of inspections 51% of households were our street trees are appropriately managed diverting food waste to the green organics bin. and preserved. The project was delivered within the allocated & Asset Services
timeframe and within budget. From these results Infrastructure it is clear that the bin tagging program was ENVIRONMENTAL SUSTAINABILITY successful and Council will look to expand this program in the future. Waste Processing and Waste Education The top five households to ‘Recycle Right’, Waste education has once again been a key focus were rewarded with a $100 gift voucher. of Council throughout 2014/2015. Council’s waste tonnage and associated costs for processing the three waste streams is as follows: Corporate Services •• Domestic waste was 3,840 tonnes, at a cost of $393,395
•• Recyclable waste was 1,831 tonnes, at a cost of $56,833
•• Organic waste was 2,839 tonnes, at a cost of $120,642 Appendices 69 CITY OF PROSPECT Annual Report 2014/2015 Prospect Fair Environment Stall in which bin, as well as illegal dumping issues, were resolved through conversations with the The Environment Department had a stall at residents. A total of 43 units were approached, the 2015 Prospect Fair. Information materials and 18 residents were consulted. regarding hard waste, organics waste, the kitchen organics basket, reuse and recycling, the vegetable Compost Workshop verge program and saving energy around the home were made available for fair attendees. A gardening workshop was held at the The Fair also offered the opportunity to interact Prospect Community Garden in May 2015, and communicate directly with residents. that included presentations on composting and worm farms. Both sessions were delivered by School Education Sessions composting expert, Alan Shepard. The event was well attended, especially considering the City of Prospect undertook school education temperamental weather. Approximately 30 sessions at the following locations: Prospect Early people attended the event with positive feedback Child Care, St Philip's Preschool Kindergarten, received from attendees. Good Start Early Learning Prospect, St Helen's Park Kindergarten, Nailsworth Primary School, Subsidised E-Waste Program Prospect Community Child Care Centre, Good Start Early Learning Prospect, Rosary School, City of Prospect continues to offer its residents Nailsworth Primary School. A variety of the opportunity to recycle their unwanted, programs were delivered that included recycled obsolete or damaged e-waste items through Papermaking, a Recycle Relay, and visits to the E-Cycle Recovery at a subsidised cost. Residents Wingfield Education Centre. A total of 1150 can drop off their e-waste items for a third of the participants attended these events, which is an recycling cost to E-Cycle Recovery’s premises. outstanding result. Since the introduction of this program City of Prospect residents have recycled more than 12 Waste Calendar tonnes of e-waste material.
ASSET SERVICES ASSET Previously delivered annually to all households, a Compost Bins and Worm Farms new calendar was released that covers two years' worth of collections. The calendar was delivered City of Prospect continued to offer residents a in 2014/2015 to all residents of City of Prospect. rebate for the purchase of compost bins and worm The Waste Calendar contains information farms through its ‘Compost Bin and Worm Farm regarding correct and effective usage of the Incentive Scheme’. Residents were able to receive
INFRASTRUCTURE & INFRASTRUCTURE kerbside waste management system, as well as a rebate of $20 towards the purchase cost of these information regarding food scraps and hard waste. products in acknowledgement of their commitment to reduce landfill. Residents were also able to Door Knocking Education Campaign for purchase discounted worm farms and compost bins Multi-Unit Dwellings directly through Council. In 2014/2015 Council provided eight worm farms and one compost bin During 2014/2015 Council trialled a new to residents. waste education strategy targeting multi- unit dwellings. Door knocking was used as a Veggie Verges form of direct marketing that involved face- to-face conversations with householders on Council’s Infrastructure Assets and Environment their doorstep. The door knocking program Department implemented a new verge planting provided the opportunity to address incidents initiative to encourage residents to establish of contamination in the recycling and green vegetable gardens on street verges. During organics bins and to encourage residents to put 2014/2015 six vegetable verge applications food scraps into the organics bin. This approach were processed and new gardens implemented. is also very affective when delivering a message to residents where English is not fluent. The program involved two staff from KESAB providing key information to residents. Through the program, issues around booking a hard waste collection, confusion around what waste goes
70 CITY OF PROSPECT Annual Report 2014/2015 scRamble – Sustainable Active Travel Program Over 2 U Program
The scRamble project is an arts meets traffic Resolving conflicts between motorists, cyclists and management initiative to encourage safe, fun, pedestrians requires innovative approaches, as sustainable and active travel to school that has been does improving the experience for public transport undertaken annually since 2013. It employs art, users. In 2014/2015 City of Prospect started a new artists and the creativity of school children to create program titled ‘Over 2 U’, using art to improve safe vibrant and safe streets near Prospect schools. local streets for people walking, cycling and driving.
Working with three local schools (Prospect, Incorporating City of Prospect’s thriving artistic Prospect North and Nailsworth Primary Schools), community, ‘Over 2 U’ utilised innovative art the project brings the community together by installations that tackle issues such as improving encouraging children and families to travel to school relationships between people driving and people in ways other than by car. cycling and walking, promoting public transport, and encouraging the community to walk and cycle Children were encouraged to help develope cheaper, instead of driving. safe and healthier travel options and street designs to encourage others to walk and ride to school. As part of the ‘Over 2 U’ program, a local community artist outfitted a series of five bus Two artists were engaged (Bridgette Minuzzo – shelters throughout Prospect with engaging art, visual artist and Stephen Noonan physical theatre images and objects that transform the utilitarian artist) to work with the school community to nature of the shelter into a surprising and engaging incorporate more active behaviour, funny walks experience designed to become a destination in and artwork features throughout the city, providing itself. The project is aptly titled ‘The Waiting Room’, stimulating and unique pedestrian travel routes. and encourages people to utilise public transport.
During 2014/2015 two events were held through The Bus shelter installations are located on Prospect The ScRamble initiative which included National Road, Regency Road, and Churchill Road. Council Ride2School Day in March 2015, and Walk to has received overwhelming positive feedback School Day in May 2015. A wide range of art and from the community for this project via social circus workshops focused on active travel were media, phone calls, and face to face interaction. undertaken at these events. Approximately 300 Council will look to expand these installations children were present at each event which was a during 2015/2016 as requests have come in from fantastic result. residents wanting their local bus shelter to have the “The Waiting Room” treatment. & Asset Services Infrastructure Corporate Services Appendices 71 CITY OF PROSPECT Annual Report 2014/2015 ENVIRONMENT
CITY CORPORATE SERVICES CORPORATE
72 CITY OF PROSPECT Annual Report 2014/2015 SMART ENVIRONMENT VIBRANT RICH ENTHUSIASTIC CLEAN SMART SMART
RICH GREEN SMART HERITAGE GREEN RICH
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HERITAGECLEAN ENVIRONMENT Appendices 73 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART FINANCIAL MANAGEMENT In 2014/2015 approximately $4.5m was spent on capital expenditure. $3.85m of this was spent on The focus of the 2014/2015 budget was to the rejuvenation or replacement of assets already continue replacement and renewal and renewing owned by Council to continue to enhance the of existing infrastructure assets. At the same longevity of service provision for the community. time, work commenced on a three year staged Council achieved two out of three key financial program to underground the powerlines on indicators targets, as set out in its Annual Business Prospect Road from Olive Street to Angwin Plan. Indicators continue to track towards the Avenue. Another key project completed during target ranges identified in the Long Term Financial 2014/2015 was the Churchill Road upgrade Plan and are a positive reflection on the work of between Allan Street and Avenue Road. staff and elected members during 2014/2015.
Although Council continues to be largely In the month of June in recent years, the Federal dependent on residential rates income to fund its Government has paid amounts of untied financial operations, Council is beginning to see growth in assistance grants, that are recognised on receipt, rate revenue from the non-residential sector. This in advance of the year of allocation. No advance growth has been generated by investment recent payment for 2014/2015 was received in June years into the Prospect Road and Churchill Road 2014. However $332,243 was received in June Masterplans. Development growth is also expected 2015 in relation to the 2015/2016 financial year. to contribute to residential rate income as new developments are constructed following the recent 2015/2016 Draft Annual Business Plan and changes to the Inner Metro Development Plan. Budget Consultation The changes allow increased density of properties along the corridor roads of Main North, Prospect Various forms of community consultation were and Churchill. The graph below demonstrates the provided to assist in preparing the Annual contribution movements in rates made by rating Business Plan 2015/2016, including: class in the budget over the past six years. •• Survey stand at Tourrific Prospect Council has a Long Term Financial Plan to ensure 19 January 2015 its financial viability into the future. This plan documents key assumptions and the financial •• Focus Group held on 19 May 2015 impact of the policy decisions over future years. •• Public Meeting held on 2 June 2015 In developing this Plan and the Annual Budget for 2014/2015, Council has continued to keep its •• Prospect Residents Association on overall rate increase at a ‘modest’ level, with the 21 May 2015 average residential rate increase for 2014/2015 being 4.5%. •• Interactive session with students from Prospect North Primary School Council presented an operating surplus for the 2014/2015 year of approximately $313k. •• Website and other written submission
CORPORATE SERVICES CORPORATE This surplus represents 2 of the total adopted % The results of the consultation have been Operating Expenditure for 2014/2015. reported to Council on 23 June 2015.
74 CITY OF PROSPECT Annual Report 2014/2015 Prospect North Primary School – INFORMATION TECHNOLOGY Budget Workshop Council continues its commitment to maintain As part of the development of Council’s 2015/2016 Information Technology (IT) systems that enable budget, an innovative community consultation was its employees to perform their responsibilities held with children from visited the Civic Centre and efficiently as well as enabling customers to Prospect North Primary School. The children were interact with Council electronically. engaged in discussion about the role of Council and the consideration taken by Council when deciding Since 2012, Council has participated in a how collected rates are spent. Managed Services Agreement with City of Tea Tree Gully for the delivery of information For further information on the financial status of technology services. The partnership Council, please refer to the Financial Statements at arrangement facilitated both the delivery of the end of this report. infrastructure and specific application support, as well as a range of project related activities that RATES AND PROPERTY support service provision to our community. ADMINISTRATION The current managed services agreement expires Rates in our City are determined based on the capital in August 2015 and Council has determined value of the property – and include both the value to engage another service provider under a of the land and the value of any buildings or other co-sourced model to continue providing these structures. The overall capital value for all properties services. Both Councils have been working in our city is made up of 92% residential, 7% non- hard since early 2015 to ensure the successful residential and the remaining 1% as vacant land. transition of systems and knowledge to the new provider and Council staff. Property values used by the Council are independently set by South Australia's Valuer- Various “behind the scenes” software and General. Ratepayers can object to the valuation hardware upgrades have been conducted if they believe it is inaccurate. A total of seven during the year to ensure tools and systems valuation objections were received by Council via are reliable and up to date. Several back of the Valuer-General in respect of 2014/2015 office projects were completed, including the rates levied. migration of Council’s hosted email service to a new provider; the introduction of a new IT Help As a result of property valuation increases and Desk request management system; the upgrade natural growth on the City’s valuation (created by and standardisation of software used on Council subdivisions and building approvals) taking into PCs; the development of an IT Disaster Recovery Corporate Services account of Council’s rating strategy, Council’s Plan and the review and creation of new policies rate revenue increased from $16.3m to $17.2m relating to records and information management in 2014/2015. This represents a 4.5% average in Council. residential increase.
Council again acted as a collection agency for the Natural Resources Management Levy which is used
by the State Government to improve water quality Appendices in the catchment areas. 75 CITY OF PROSPECT Annual Report 2014/2015 ENVIRONMENT
CITY FINANCIAL INFORMATION
76 CITY OF PROSPECT Annual Report 2014/2015 SMART ENVIRONMENT VIBRANT RICH ENTHUSIASTIC CLEAN SMART SMART
RICH GREEN SMART HERITAGE GREEN RICH
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CITY CLEAN GREEN INNOVATIVE RICH
HERITAGECLEAN ENVIRONMENT Appendices 77 VIBRANTCITY OF PROSPECT Annual Report 2014/2015 SMART City of Prospect
General Purpose Financial Statements for the year ended 30 June 2015
Contents Page
1. Council Certificate 2
2. Understanding Council's Financial Statements 3
3. Primary Financial Statements:
- Statement of Comprehensive Income 4 - Statement of Financial Position 5 - Statement of Changes in Equity 6 - Statement of Cash Flows 7
4. Notes to the Financial Statements 8
5. Independent Auditor's Report - Financial Statements 51
6. Independent Auditor's Report - Internal Controls 52
7. Certificates of Audit Independence
- Council Certificate of Audit Independence 54 - Audit Certificate of Audit Independence 55
page 1
78 CITY OF PROSPECT Annual Report 2014/2015 Appendices 79 CITY OF PROSPECT Annual Report 2014/2015
City of Prospect
General Purpose Financial Statements for the year ended 30 June 2015
Understanding Council's Financial Statements
Introduction About the Notes to the Financial Statements
Each year, individual Local Governments across The Notes to the Financial Statements provide South Australia are required to present a set of greater detail and additional information on the 4 audited Financial Statements to their Council and Primary Financial Statements. Community.
About the Auditor's Reports About the Certification of Financial Statements Council's Financial Statements are required to be The Financial Statements must be certified by the audited by external accountants (that generally Chief Executive Officer and Mayor as "presenting a specialize in Local Government). true & fair view" of the Council's financial results for the year, and ensuring both responsibility for and In South Australia, the Auditor provides an audit ownership of the Financial Statements across report, with an opinion on whether the Financial Council. Statements present fairly the Council's financial performance and position.
What you will find in the Statements About the Independence Certificates The Financial Statements set out the financial performance, financial position and cash flows of Council's Financial Statements are also required to Council for the financial year ended 30 June 2015. include signed Certificates by both the Council and the Auditors that the Council's Auditor has The format of the Financial Statements is standard maintained its independence in accordance with the across all South Australian Councils and complies requirements of the Local Government Act 1999 and with both the accounting and reporting requirements the Local Government (Financial Management) of Australian Accounting Standards and the Regulations 2011. requirements as set down in the South Australia Model Financial Statements. Who uses the Financial Statements? The Financial Statements incorporate 4 "primary" financial statements: The Financial Statements are publicly available documents and are used by (but not limited to) 1. A Statement of Comprehensive Income Councillors, Residents and Ratepayers, Employees,
A summary of Council's financial performance for the Suppliers, Contractors, Customers, the Local year, listing all income & expenses. Government Association of South Australia, the SA Local Government Grants Commission, and 2. A Balance Sheet Financiers including Banks and other Financial Institutions. A 30 June snapshot of Council's financial position including its assets & liabilities. Under the Local Government Act 1999 the Financial Statements must be made available at the principal 3. A Statement of Changes in Equity office of the Council and on Council's website.
The overall change for the year (in dollars) of Council's "net wealth".
4. A Statement of Cash Flows
Indicates where Council's cash came from and where it was spent.
page 3
80 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Statement of Comprehensive Income for the year ended 30 June 2015
$ '000 Notes 2015 2014
Income Rates Revenues 2a 17,714 16,801 Statutory Charges 2b 528 512 User Charges 2c 208 202 Grants, Subsidies and Contributions 2g 2,032 1,334 Investment Income 2d 271 239 Reimbursements 2e 167 130 Other Income 2f 318 283 Net Gain - Equity Accounted Council Businesses 19 16 17 Total Income 21,254 19,518
Expenses Employee Costs 3a 7,005 6,635 Materials, Contracts & Other Expenses 3b 10,091 8,660 Depreciation, Amortisation & Impairment 3c 3,348 3,346 Finance Costs 3d 495 525 Net loss - Equity Accounted Council Businesses 19 2 16 Total Expenses 20,941 19,182
Operating Surplus / (Deficit) 313 336
Asset Disposal & Fair Value Adjustments 4 (165) (15) Amounts Received Specifically for New or Upgraded Assets 2g 85 141 Net Surplus / (Deficit) 1 233 462
Other Comprehensive Income Amounts which will not be reclassified subsequently to operating result Changes in Revaluation Surplus - I,PP&E 9a (1,227) 1,137 Share of Other Comprehensive Income - Equity Accounted Council Businesses 19 2 23
Total Other Comprehensive Income (1,225) 1,160
Total Comprehensive Income (992) 1,622
1 Transferred to Equity Statement
The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies. page 4 Appendices 81 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Statement of Financial Position as at 30 June 2015
$ '000 Notes 2015 2014
ASSETS Current Assets Cash and Cash Equivalents 5a 3,770 3,704 Trade & Other Receivables 5b 1,447 1,450 Inventories 5c 1 - Total Current Assets 5,218 5,154
Non-Current Assets Financial Assets 6a 1,897 1,880 Equity Accounted Investments in Council Businesses 6b 85 69 Infrastructure, Property, Plant & Equipment 7a 139,551 139,913 Other Non-Current Assets 6c 183 25 Total Non-Current Assets 141,716 141,887 TOTAL ASSETS 146,934 147,041
LIABILITIES Current Liabilities Trade & Other Payables 8a 3,545 2,252 Borrowings 8b 500 468 Provisions 8c 1,540 1,436 Total Current Liabilities 5,585 4,156
Non-Current Liabilities Borrowings 8b 6,496 6,996 Provisions 8c 66 110 Total Non-Current Liabilities 6,562 7,106 TOTAL LIABILITIES 12,147 11,262 Net Assets 134,787 135,779
EQUITY Accumulated Surplus 76,968 75,723 Asset Revaluation Reserves 9a 57,533 58,760 Other Reserves 9b 286 1,296 Total Council Equity 134,787 135,779
The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies. page 5
82 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Statement of Changes in Equity for the year ended 30 June 2015
Asset Accumulated Revaluation Other Total $ '000 Notes Surplus Reserve Reserves Equity
2015 Balance at the end of previous reporting period 75,723 58,760 1,296 135,779 a. Net Surplus / (Deficit) for Year 233 - - 233 b. Other Comprehensive Income - Gain (Loss) on Revaluation of I,PP&E 7a - (1,227) - (1,227) - Share of OCI - Equity Accounted Council Businesses 19 2 - - 2 Other Comprehensive Income 2 (1,227) - (1,225)
Total Comprehensive Income 235 (1,227) - (992) c. Transfers between Reserves 1,010 - (1,010) - Balance at the end of period 76,968 57,533 286 134,787
2014 Balance at the end of previous reporting period 75,672 57,623 862 134,157 a. Net Surplus / (Deficit) for Year 462 - - 462 b. Other Comprehensive Income - Gain (Loss) on Revaluation of I,PP&E 7a - 1,137 - 1,137 - Share of OCI - Equity Accounted Council Businesses 19 23 - - 23 Other Comprehensive Income 23 1,137 - 1,160
Total Comprehensive Income 485 1,137 - 1,622 c. Transfers between Reserves (434) - 434 - Balance at the end of period 75,723 58,760 1,296 135,779
The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies. page 6 Appendices 83 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Statement of Cash Flows for the year ended 30 June 2015
$ '000 Notes 2015 2014
Cash Flows from Operating Activities Receipts Rates Receipts 17,776 16,771 Statutory Charges 528 553 User Charges 283 359 Grants, Subsidies and Contributions (operating purpose) 2,032 1,434 Investment Receipts 271 220 Reimbursements 167 255 Other Receipts 1,193 995 Payments Payments to Employees (7,002) (6,314) Payments for Materials, Contracts & Other Expenses (9,751) (9,755) Finance Payments (495) (539)
Net Cash provided by (or used in) Operating Activities 11b 5,002 3,979
Cash Flows from Investing Activities Receipts Amounts Received Specifically for New/Upgraded Assets 85 141 Sale of Replaced Assets 158 195 Distributions Received from Equity Accounted Council Businesses 16 - Payments Expenditure on Renewal/Replacement of Assets (4,694) (1,592) Expenditure on New/Upgraded Assets - (111) Loans Made to Community Groups (17) - Capital Contributed to Equity Accounted Council Businesses (16) - Net Cash provided by (or used in) Investing Activities (4,468) (1,367)
Cash Flows from Financing Activities Receipts Proceeds from Borrowings - - Payments Repayments of Borrowings (468) (439) Net Cash provided by (or used in) Financing Activities (468) (439)
Net Increase (Decrease) in Cash Held 66 2,173
plus: Cash & Cash Equivalents at beginning of period 11 3,704 1,531
Cash & Cash Equivalents at end of period 11 3,770 3,704
The above statement should be read in conjunction with the accompanying Notes and Significant Accounting Policies. page 7
84 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Contents of the Notes accompanying the Financial Statements
Note Details Page
1 Significant Accounting Policies 9 2 Income 16 3 Expenses 20 4 Asset Disposal & Fair Value Adjustments 22 Current Assets 5a Cash & Cash Equivalents 22 5b Trade & Other Receivables 22 5c Inventories 22 Non-Current Assets 6a Financial Assets 23 6b Equity Accounted Investments in Council's Businesses 23 6c Other Non-Current Assets 23 Fixed Assets 7a (i) Infrastructure, Property, Plant & Equipment 24 7b Valuation of Infrastructure, Property, Plant & Equipment 25 Liabilities 8a Trade & Other Payables 30 8b Borrowings 30 8c Provisions 30 Reserves 9a Asset Revaluation Reserve 31 9b Other Reserves 31 10 Assets Subject to Restrictions 32 n/a 11 Reconciliation to Statement of Cashflows 32 12a Functions 34 12b Components of Functions 35 13 Financial Instruments 36 14 Commitments for Expenditure 40 15 Financial Indicators 41 16 Uniform Presentation of Finances 43 17 Operating Leases 44 18 Superannuation 45 19 Interests in Other Entities 46 20 Non Current Assets Held for Sale & Discontinued Operations 48 n/a 21 Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet 49 22 Events After the Balance Sheet Date 50
n/a - not applicable
page 8 Appendices 85 CITY OF PROSPECT Annual Report 2014/2015
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City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 1. Summary of Significant Accounting Policies
The principal accounting policies adopted by Council 2 The Local Government Reporting Entity in the preparation of these consolidated financial statements are set out below. City of Prospect is incorporated under the South Australian Local Government Act 1999 and has its These policies have been consistently applied to all principal place of business at 128 Prospect Road, the years presented, unless otherwise stated. Prospect, South Australia 5082. These financial statements include the Council’s direct operations and all entities through which Council controls 1 Basis of Preparation resources to carry on its functions. In the process of reporting on the Council as a single unit, all 1.1 Compliance with Australian Accounting transactions and balances between activity areas Standards and controlled entities have been eliminated.
This general purpose financial report has been The principal activities and entities conducted other prepared in accordance with Australian Accounting than in the Council’s own name that have been Standards as they apply to not-for-profit entities, included in these consolidated financial statements other authoritative pronouncements of the Australian are:
Accounting Standards Board, Interpretations and 1. Waste Care SA (5% Ownership Interest; 17% relevant South Australian legislation. Voting Power) 2. Eastern Health Authority Inc (13% Ownership The financial report was authorised for issue by Interest; 20% Voting Power) certificate under regulation 14 of the Local Government (Financial Management) Regulations Details of these entities in which Council has an 2011 dated (insert date). interest are reported in Note 19.
1.2 Historical Cost Convention 3 Income Recognition Except as stated below, these financial statements have been prepared in accordance with the historical Income is measured at the fair value of the cost convention. consideration received or receivable. Income is recognised when the Council obtains control over the 1.3 Critical Accounting Estimates assets comprising the income, or when the amount due constitutes an enforceable debt, whichever first The preparation of financial statements in conformity occurs. with Australian Accounting Standards requires the use of certain critical accounting estimates, and Where grants, contributions and donations requires management to exercise its judgement in recognised as incomes during the reporting period applying Council’s accounting policies. were obtained on the condition that they be expended in a particular manner or used over a The areas involving a higher degree of judgement or particular period, and those conditions were complexity, or areas where assumptions and undischarged as at the reporting date, the amounts estimates are significant to the financial statements subject to those undischarged conditions are are specifically referred to in the relevant sections of disclosed in these notes. Also disclosed is the these Notes. amount of grants, contributions and receivables recognised as incomes in a previous reporting period 1.4 Rounding which were obtained in respect of the Council's operations for the current reporting period. All amounts in the financial statements have been rounded to the nearest thousand dollars ($’000). In the month of June in recent years the Federal Government has regularly paid amounts of untied financial assistance grants, which are recognised on receipt, in advance of the year of allocation. In June 2013 $335,051 was received in relation to the 2013-
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86 CITY OF PROSPECT Annual Report 2014/2015
_
City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 1. Summary of Significant Accounting Policies (continued)
2014 financial year, however in June 2014 the 6 Infrastructure, Property, Plant & Equipment Federal Government did not make an advance payment adversely affecting the operating result for 6.1 Initial Recognition 2013-2014. In June 2015, an advance payment of $332,243 was made in relation to the 2014-2015 All assets are initially recognised at cost. For assets financial year and recognised as income in these acquired at no cost or for nominal consideration, cost accounts. Accordingly, the operating results of these is determined as fair value at the date of acquisition. periods have been distorted compared to those that would have been reported had the grants been paid All non current assets purchased or constructed are in a consistent manner. capitalised as the expenditure is incurred and depreciated‐ as soon as the asset is held “ready for The actual amounts of untied grants received during use”. Cost is determined as the fair value of the the reporting periods are disclosed in Note 2. assets given as consideration plus costs incidental to the acquisition, including architects' fees and engineering design fees and all other costs incurred. 4 Cash, Cash Equivalents and other The cost of non current assets constructed by the Financial Instruments Council includes the cost of all materials used in construction, direct‐ labour on the project and an Cash Assets include all amounts readily convertible appropriate proportion of variable and fixed to cash on hand at Council’s option with an overhead. insignificant risk of changes in value with a maturity of three months or less from the date of acquisition. 6.2 Materiality
Receivables for rates and annual charges are Assets with an economic life in excess of one year secured over the subject land, and bear interest at are only capitalised where the cost of acquisition rates determined in accordance with the Local exceeds a materiality threshold $1,000. In Government Act 1999. Other receivables are determining (and in annually reviewing) such generally unsecured and do not bear interest. threshold, regard is had to the nature of the asset and its estimated service life. All receivables are reviewed as at the reporting date and adequate allowance made for amounts the No capitalisation threshold is applied to the receipt of which is considered doubtful. acquisition of land or interests in land.
All financial instruments are recognised at fair value 6.3 Subsequent Recognition at the date of recognition. A detailed statement of the accounting policies applied to financial All material asset classes are revalued on a regular instruments forms part of Note 13. basis such that the carrying values are not materially different from fair value. Significant uncertainties exist in the estimation of fair value of a number of 5 Inventories asset classes including land, buildings and associated structures and infrastructure. Further Inventories held in stock are ready for sale as part of detail of these uncertainties, and of existing Council’s ongoing operations. Stock has been valuations, methods and valuers are provided at accounted for at cost with a limited shelf life Note 7. applicable. 6.4 Depreciation of Non-Current Assets
Other than land, all infrastructure, property, plant and equipment assets recognised are systematically depreciated over their useful lives on a straight line basis which, in the opinion of Council, best reflects the consumption of the service potential embodied‐ in those assets.
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Appendices 87 CITY OF PROSPECT Annual Report 2014/2015
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City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 1. Summary of Significant Accounting Policies (continued)
Depreciation methods, useful lives and residual replaced if Council were deprived thereof, the value values of classes of assets are reviewed annually. in use is the depreciated replacement cost. In assessing impairment for these assets, a rebuttable Major depreciation periods for each class of asset assumption is made that the current replacement are listed below. Depreciation periods for cost exceeds the original cost of acquisition. infrastructure assets have been estimated based on the best information available to Council, but Where an asset that has been revalued is appropriate records covering the entire life cycle of subsequently impaired, the impairment is first offset these assets are not available, and extreme care against such amount as stands to the credit of that should be used in interpreting financial information class of assets in Asset Revaluation Reserve, any based on these estimates. excess being recognised as an expense.
Plant, Furniture & Equipment 6.6 Borrowing Costs Office Equipment 5 years Office Furniture 5 to 10 years Borrowing costs in relation to qualifying assets (net of offsetting investment revenue) have been capitalised Building & Other Structures in accordance with AASB 123 “Borrowing Costs”. Buildings 20 to 80 years The amounts of borrowing costs recognised as an Sheds and Shelter 25 to 35 years expense or as part of the carrying amount of Toilet Blocks/Storerooms/Clubrooms 40 to 50 years qualifying assets are disclosed in Note 3, and the Civic Centre and Grandstands 80 years amount (if any) of interest revenue offset against borrowing costs in Note 2. Infrastructure Roads – Surface 15 to 50 years 6.7 Residual Values Roads – Base 65 to 100 years Kerb and Gutter 70 years Council currently recognises residual values for Footpaths 15 to 50 years some road assets based on the future opportunities -Bitumen 15 to 30 years to reuse some of the existing material in the -Paved 50 years formation of new assets. Storm-water Drainage 100 years Pipes 100 years Side Entry Pit Box Drains & Junction Boxes 80 years The current combined value of these residual values Open Channel 70 years is $1,908,973 with an average useful life of 103 years. Due to the immateriality of applicable Other Assets depreciation ($20,492), Council has not included deprecation for these assets up to 30 June 2015 and Library Books 5 years Artworks 100 years will consider these assets as part of the conditional Other Non-Current Assets 10 to 20 years based assessment revaluation for these asset Outdoor Settings and Furniture 10 to 15 years classes during 2015-2016. Irrigation 20 years
6.5 Impairment 7 Payables
Assets that are subject to depreciation are reviewed 7.1 Goods & Services for impairment whenever events or changes in circumstances indicate that the carrying amount may Creditors are amounts due to external parties for the not be recoverable. An impairment loss is supply of goods and services and are recognised as recognised for the amount by which the asset’s liabilities when the goods and services are received. carrying amount exceeds its recoverable amount Creditors are normally paid 30 days after the month (which is the higher of the present value of future of invoice. No interest is payable on these amounts. cash inflows or value in use). 7.2 Payments Received in Advance & Deposits For assets whose future economic benefits are not dependent on the ability to generate cash flows, and Amounts other than grants received from external where the future economic benefits would be parties in advance of service delivery, and security
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88 CITY OF PROSPECT Annual Report 2014/2015
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City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 1. Summary of Significant Accounting Policies (continued)
deposits held against possible damage to Council 9.2 Superannuation assets, are recognised as liabilities until the service is delivered or damage reinstated, or the amount is The Council makes employer superannuation refunded as the case may be. contributions in respect of its employees to the Statewide Superannuation Scheme. The Scheme has two types of membership, each of which is 8 Borrowings funded differently. No changes in accounting policy have occurred during either the current or previous Borrowings are initially recognised at fair value, net reporting periods. Details of the accounting policies of transaction costs incurred and are subsequently applied and Council’s involvement with the schemes measured at amortised cost. Any difference are reported in Note 18. between the proceeds (net of transaction costs) and the redemption amount is recognised in the income statement over the period of the borrowings using 10 Provisions the effective interest method. Provisions for Reinstatement, Restoration and Borrowings are carried at their principal amounts Rehabilitation which represent the present value of future cash flows associated with servicing the debt. Interest is Close down and restoration costs include the accrued over the period to which it relates, and is dismantling and demolition of infrastructure and the recorded as part of “Payables”. removal of residual materials and remediation and rehabilitation of disturbed areas. Estimated close down and restoration costs are provided for in the 9 Employee Benefits accounting period when the obligation arising from the related disturbance occurs, and are carried at the net present value of estimated future costs. 9.1 Salaries, Wages & Compensated Absences
Liabilities for employees’ entitlements to salaries, Although estimated future costs are based on a wages and compensated absences expected to be closure plan, such plans are based on current paid or settled within 12 months of reporting date are environmental requirements which may change. accrued at nominal amounts (including payroll based Council’s policy to maximise recycling is extending oncosts) measured in accordance with AASB 119. the operational life of these facilities, and significant uncertainty exists in the estimation of the future Liabilities for employee benefits not expected to be closure date. paid or settled within 12 months are measured as the present value of the estimated future cash outflows (including payroll based oncosts) to be 11 Leases made in respect of services provided by employees up to the reporting date. Present values are Lease arrangements have been accounted for in calculated using government guaranteed securities accordance with Australian Accounting Standard rates with similar maturity terms. AASB 117.
Weighted avg. discount rate 2.72% (2014, 3.30%) In respect of finance leases, where Council Weighted avg. settlement period 14 years (2014, 14 years) substantially carries all of the risks incident to ownership, the leased items are initially recognised No accrual is made for sick leave as Council as assets and liabilities equal in amount to the experience indicates that, on average, sick leave present value of the minimum lease payments. The taken in each reporting period is less than the assets are disclosed within the appropriate asset entitlement accruing in that period, and this class, and are amortised to expense over the period experience is expected to recur in future reporting during which the Council is expected to benefit from periods. Council does not make payment for untaken the use of the leased assets. Lease payments are sick leave. allocated between interest expense and reduction of the lease liability, according to the interest rate implicit in the lease.
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Appendices 89 CITY OF PROSPECT Annual Report 2014/2015
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City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 1. Summary of Significant Accounting Policies (continued)
In respect of operating leases, where the lessor . Non-current assets and capital expenditures substantially retains all of the risks and benefits include GST net of any recoupment. incident to ownership of the leased items, lease payments are charged to expense over the lease . Amounts included in the Statement of Cash term. Flows are disclosed on a gross basis.
12 Construction Contracts 15 Prior Year Adjustment
Construction works undertaken by Council for third During the 2014-2015 financial year, an error in the parties are generally on an agency basis where the rating applied to one rate payer was identified. As the third party reimburses Council for actual costs error was carried over six financial years, the incurred, and usually do not extend beyond the accounts have been amended to reflect the reduction reporting period. As there is no profit component, of rate income applicable to these years in such works are treated as 100% completed. accordance with AASB108. In line with the standard, Reimbursements not received are recognised as the comparatives for 2014 have been restated to receivables and reimbursements received in reflect this adjustment. advance are recognised as “payments received in advance”. 16 New accounting standards and UIG For works undertaken on a fixed price contract interpretations basis, revenues and expenses are recognised on a percentage of completion basis. Costs incurred in Certain new (or amended) accounting standards and advance of a future claimed entitlement are interpretations have been published that are not classified as work in progress in inventory. When it mandatory for reporting periods ending 30 June is probable that total contract costs will exceed total 2015. contract revenue, the expected loss is recognised as an expense immediately. Council has not adopted any of these standards early.
13 Equity Accounted Council Businesses Council’s assessment of the impact of these new standards and interpretations is set out below. Council participates in cooperative arrangements with other Councils for the provision of services and Apart from the AASB disclosures below, there are no facilities. Council’s interests in cooperative other standards that are “not yet effective” which are arrangements, which are only recognised if material, expected to have a material impact on Council in the are accounted for in accordance with AASB 128 and current or future reporting periods and on set out in detail in Note 19. foreseeable future transactions.
Applicable to Local Government: 14 GST Implications AASB 9 - Financial Instruments (and associated In accordance with UIG Abstract 1031 “Accounting amending standards) for the Goods & Services Tax” AASB 9 replaces AASB 139 Financial Instruments: . Receivables and Creditors include GST Recognition and Measurement and has an effective receivable and payable. date for reporting periods beginning on or after 1 January 2018 (and must be applied retrospectively). . Except in relation to input taxed activities, revenues and operating expenditures exclude The overriding impact of AASB 9 is to change the GST receivable and payable. requirements for the classification, measurement and disclosures associated with financial assets.
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90 CITY OF PROSPECT Annual Report 2014/2015
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City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 1. Summary of Significant Accounting Policies (continued)
Under the new requirements the four current AASB 2014 - 10 Sale or contribution of Assets categories of financial assets stipulated in AASB 139 between an Investor and its Associate or Joint will be replaced with two measurement categories: Venture
. fair value and The amendments address an acknowledged inconsistency between the requirements in AASB 10 . amortised cost (where financial assets will only be able to be measured at amortised cost where very and those in AASB 128 (2011), in dealing with the specific conditions are met). sale or contribution of assets between an investor and its associate or joint venture.
AASB 15 - Revenue from contracts with The main consequence of the amendments is that a customers and associated amending standards full gain or loss is recognised when a transaction AASB 15 introduces a five step process for revenue involves a business (whether it is housed in a recognition with the core principle of the new subsidiary or not). Standard being that entities recognise revenue so as to depict the transfer of goods or services to A partial gain or loss is recognised when a customers in amounts that reflect the consideration transaction involves assets that do not constitute a (that is, payment) to which the entity expects to be business, even if these assets are housed in a entitled in exchange for those goods or services. subsidiary.
The changes in revenue recognition requirements in The effective date of this standard is for annual AASB 15 may cause changes to accounting policies reporting periods beginning on or after 1 January relating to the timing and amount of revenue 2016. recorded in the financial statements as well as additional disclosures. This standard will only impact Council where there has been a sale or contribution of assets between The full impact of AASB 15 has not yet been the entity and the associate/joint venture. ascertained or quantified. AASB 2014 - Amendments to Australian AASB 15 will replace AASB 118 which covers Accounting Standards - Accounting for contracts for goods and services and AASB 111 Acquisitions of Interests in Joint Operations which covers construction contracts. [AASB 1 and AASB 11]
The effective date of this standard is for annual This Standard amends AASB 11 to provide guidance reporting periods beginning on or after 1 January on the accounting for acquisitions of interests in joint 2017. operations in which the activity constitutes a business.
AASB 124 - Related Party Disclosures The amendments require: From 1 July 2016, AASB 124 Related Party Disclosures will apply to Council. (a) the acquirer of an interest in a joint operation in which the activity constitutes a business, as This means that Council will be required to disclose defined in AASB 3 Business Combinations, to information about related parties and Council apply all of the principles on business transactions with those related parties. combinations accounting in AASB 3 and other Australian Accounting Standards except for Related parties will more than likely include the those principles that conflict with the guidance in Mayor, Councillors and certain Council staff. In AASB 11; and addition, the close family members of those people and any organisations that they control or are (b) the acquirer to disclose the information required associated with will be classified as related parties by AASB 3 and other Australian Accounting (and fall under the related party reporting Standards for business combinations. requirements).
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Appendices 91 CITY OF PROSPECT Annual Report 2014/2015
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City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 1. Summary of Significant Accounting Policies (continued)
This Standard also makes an editorial correction to AASB 11.
The effective date of this standard is for annual reporting periods beginning on or after 1 January 2016.
If a joint operation is acquired during the reporting period, then this standard clarifies the accounting for the acquisition to be in accordance with AASB 3, i.e. assets and liabilities acquired to be measured at fair value.
Not applicable to Local Government per se;
None
17 Comparative Figures
To ensure comparability with the current reporting period’s figures, some comparative period line items and amounts may have been reclassified or individually reported for the first time within these financial statements and/or the notes.
18 Disclaimer
Nothing contained within these statements may be taken to be an admission of any liability to any person under any circumstance.
page 15
92 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 2. Income
$ '000 Notes 2015 2014
(a). Rates Revenues
General Rates General Rates 17,505 16,593 Less: Mandatory Rebates (332) (302) Less: Discretionary Rebates, Remissions & Write Offs (18) (11) Total General Rates 17,155 16,280
Other Rates (Including Service Charges) Natural Resource Management Levy 446 437 Total Other Rates 446 437
Other Charges Penalties for Late Payment 84 87 Legal & Other Costs Recovered 34 2 Total Other Charges 118 89
Less: Discretionary Rebates, Remissions & Write Offs (5) (5)
Total Rates Revenues 17,714 16,801
(b). Statutory Charges
Development Act Fees 83 80 Town Planning Fees 116 116 Animal Registration Fees & Fines 95 91 Parking Fines / Expiation Fees 193 186 Rate Searches 37 33 Other Licences, Fees & Fines 4 6 Total Statutory Charges 528 512
(c). User Charges
Function, Event Charges 28 19 Rents & Fees 76 71 Services to Aged & Disabled 6 8 Hall & Equipment Hire 39 46 Library Services 10 12 Street & Footpath Use - Permit Income 1 2 Prospect Magazine - Income 37 38 Sundry 11 6 Total User Charges 208 202
page 16 Appendices 93 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 2. Income (continued)
$ '000 Notes 2015 2014
(d). Investment Income
Interest on Investments - - - Local Government Finance Authority 139 108 - Loans to Community Groups 132 131 Total Investment Income 271 239
(e). Reimbursements
Private Works 12 3 NRM Levy Collection 9 - Joint Undertakings (General Inspection) 69 67 Joint Undertakings (Others) 22 19 Development Assessment 20 - Training Reimbursements 13 1 Fuel Tax Credit Reimbursement 10 9 Other 12 31 Total Reimbursements 167 130
(f). Other Income
Workers Compensation Rebate 83 101 Sponsorship 56 48 Donations or Resources Contributed Received 59 51 Insurance Special Distribution 63 46 Library Services Other Income 1 10 Waste Management Other Income 6 7 Sundry 17 13 Insurance Claims Other Income 16 3 Apprentice Incentive Income 17 4 Total Other Income 318 283
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94 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 2. Income (continued)
$ '000 Notes 2015 2014
(g). Grants, Subsidies, Contributions
Amounts Received Specifically for New or Upgraded Assets - - - Devonport Tce Greenways Project - 67 - Bus Shelter Funding - 22 - Memorial Gardens Playspace - 42 - Braund Road Bike Boulevard 10 10 - Bicycle Plan Grant 75 - Total Amounts Received Specifically for New or Upgraded Assets 85 141 Other Grants, Subsidies and Contributions - - - General Purpose Grant 437 217 - Home and Community Care Grant 641 580 - Local Road Grant 199 173 - Public Library Services Grant 60 62 - Record Library Materials Grant 87 86 - Youth Advisory Committee - 3 - Roads to Recovery 146 - - NBN Digital Enterprise Program - 68 - NBN Digital Local Government Program - 37 - NBN Digital Hub Grant 36 108 - Waste Management Grant 79 - - ANZAC Vietnam Event Grant 15 - Individually Significant Item - Additional Grants Commission Payment (refer below) 332 - Total Other Grants, Subsidies and Contributions 2,032 1,334 Total Grants, Subsidies, Contributions 2,117 1,475
The functions to which these grants relate are shown in Note 12.
(i) Sources of grants Commonwealth Government 583 525 State Government 1,534 950 Total 2,117 1,475
(ii) Individually Significant Items Grant Commission (FAG) Grant Recognised as Income 332 -
The Federal Government has paid the untied financial assistance grants, which are recognised on receipt in advance of the year of allocation. In June 2015, $332,243 was received in relation to the 2015-2016 year. However, in June 2014, there was no early payment received from Federal Government.
page 18 Appendices 95 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 2. Income (continued)
$ '000 Notes 2015 2014
(h). Conditions over Grants & Contributions
Grants and contributions which were obtained on the condition that they be expended for specified purposes or in a future period, but which are not yet expended in accordance with those conditions, are as follows:
Unexpended at the close of the previous reporting period 107 577
Less: Expended during the current period from revenues recognised in previous reporting periods General Purpose Grant - (218) Local Road Grant - (117) DPTI Scramble Grant - (15) Walkerville HACC Capital Grant - (3) Our Generation Grant - (39) Road Safety Grant - (15) Prospect Walkerville Garden Project - HACC Grant - (6) Pedal Power in Prospect - Travel Smart - (4) Landmark - (8) Parks Strategy - (25) HACC Transitional Funding - (13) Memorial Gardens Playspace (Stage 2) (42) (5) NBN Digital Enterprises Program - (15) NBN Digital Local Government - (94) Braund Raod Bike Playspace (10) - Devonport Tce Greenways (55) - Subtotal (107) (577)
Plus: Amounts recognised as revenues in this reporting period but not yet expended in accordance with the conditions Memorial Gardens Playspace (Stage 2) - 42 Braund Road Bike Boulevard - 10 Devonport Tce Greenways - 55 Subtotal - 107
Unexpended at the close of this reporting period - 107
Net increase (decrease) in assets subject to conditions in the current reporting period (107) (470)
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96 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 3. Expenses
$ '000 Notes 2015 2014
(a). Employee Costs
Salaries and Wages 5,659 5,371 Employee Leave Expense 528 492 Superannuation - Defined Contribution Plan Contributions 18 357 298 Superannuation - Defined Benefit Plan Contributions 18 189 211 Workers' Compensation Insurance 275 268 Less: Capitalised and Distributed Costs (3) (5) Total Operating Employee Costs 7,005 6,635
Total Number of Employees (full time equivalent at end of reporting period) 74 76
(b). Materials, Contracts and Other Expenses
(i) Prescribed Expenses Auditor's Remuneration - Auditing the Financial Reports 22 18 Bad and Doubtful Debts 32 5 Elected Members' Expenses 266 228 Election Expenses 64 7 Operating Lease Rentals - Non-Cancellable Leases 17 - Minimum Lease Payments 135 197 Subtotal - Prescribed Expenses 519 455
(ii) Other Materials, Contracts and Expenses Contractors 3,517 2,587 Electricty 384 439 Legal Expenses 62 75 Levies Paid to Government - NRM levy 447 437 Levies - Other 14 4 Water 267 253 Gas Charges 1 1 Fuel 73 81 Hired Temporary Staff 580 298 Consultants 490 480 Waste Services 1,793 1,713 Insurance 357 337 Rates & Taxes (included FBT) 117 81 Bank Charges 37 20 Information Technology - Computing 379 328 Telephone 65 72 Subscriptions 64 64 Courses & Conferences 98 99 (continued on next page) -
page 20 Appendices 97 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 3. Expenses (continued)
$ '000 Notes 2015 2014
(ii) Other Materials, Contracts and Expenses (continued) Materials 452 481 Communications 68 88 Contributions & Donations 28 38 Travel & Accommodation 42 19 Postage 95 79 Meals & Entertainment 58 49 Motor Vehicle Registration 33 25 Refund 2 21 Sundry 49 36 Subtotal - Other Material, Contracts & Expenses 9,572 8,205
Total Materials, Contracts and Other Expenses 10,091 8,660
(c). Depreciation, Amortisation and Impairment
(i) Depreciation and Amortisation Buildings & Other Structures 846 844 Infrastructure - - - Stormwater Drainage 381 392 - Roads 986 990 - Footpaths 368 360 Plant & Equipment 295 264 Furniture & Fittings 145 182 Library Books 110 107 Other Assets 217 207 Subtotal 3,348 3,346
(ii) Impairment Nil Total Depreciation, Amortisation and Impairment 3,348 3,346
(d). Finance Costs
Interest on Loans 495 525 Total Finance Costs 495 525
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98 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 4. Asset Disposal & Fair Value Adjustments
$ '000 Notes 2015 2014
Infrastructure, Property, Plant & Equipment
(i) Assets Renewed or Directly Replaced Proceeds from Disposal 158 195 Less: Carrying Amount of Assets Sold (320) (210) Gain (Loss) on Disposal (162) (15)
(ii) Assets Surplus to Requirements Less: Carrying Amount of Assets Sold (3) - Gain (Loss) on Disposal (3) -
Net Gain (Loss) on Disposal or Revaluation of Assets (165) (15)
Note 5. Current Assets
(a). Cash & Cash Equivalents
Cash on Hand at Bank 27 178 Short Term Deposits & Bills, etc. 3,743 3,526 Total Cash & Cash Equivalents 3,770 3,704
(b). Trade & Other Receivables
Rates - General & Other 449 514 Council Rates Postponement Scheme 10 7 Accrued Revenues 47 92 Debtors - General 444 518 GST Recoupment 293 95 Prepayments 204 224 Total Trade & Other Receivables 1,447 1,450
(c). Inventories
Trading Stock 1 - Total Inventories 1 -
page 22 Appendices 99 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 6. Non-Current Assets
$ '000 Notes 2015 2014
(a). Financial Assets
Receivables Loans to Community Organisations 1,897 1,880 Total Receivables 1,897 1,880
Total Financial Assets 1,897 1,880
(b). Equity Accounted Investments in Council Businesses
Eastern Health Authority (EHA) 19 73 55 Waste Care (SA) 19 12 14 Total Equity Accounted Investments in Council Businesses 85 69
(c). Other Non-Current Assets
Capital Works-in-Progress 183 25
Total Other Non-Current Assets 183 25
page 23
100 CITY OF PROSPECT Annual Report 2014/2015 320 914 5,650 2,695 2,620 1,001 47,072 11,239 16,889 36,291 14,860 139,913 139,551 Carrying
------page 24
- - 509 219 Accumulated 2,242 1,384 1,078 9,116 84,992 83,989 13,150 16,478 40,816
as at 30/6/2015 - - 40 20 211 539 4,118 4,862 2,298 2,079 4,154 18,321 14,668
- - - - 5,650 3,164 At At 47,072 24,178 33,347 72,989 19,822 206,222 209,234
Fair Value Cost Dep'n Impairment Value ------(60) (60) 1,137 (ARR) (Note9) toEquity
Increments
Revaluation ------(1,167) (1,167) (ARR) (Note9) toEquity
Revaluation Decrements - - (592) (254) (381) (986) (217) (110) (145) (295) (368) (3,348) (3,346) Expense (Note3c)
Depreciation - - - - - (2) (6) (3) (90) (53) (323) (210) (169) WDV ofAsset Disposals
- - 73 22 20 72 99 124 452 3,855 1,762 1,470 1,523
Renewals
Asset Movements during the Reporting Period during the Reporting Movements Asset
------4 67 14 681 111 116 480 AssetAdditions New / / New Upgrade
331 921 934 5,650 2,923 2,288 47,072 11,644 18,423 35,969 13,758 139,913 140,459 Carrying
------
- - 255 217 Accumulated 2,048 1,240 1,285 9,170 83,989 85,601 12,569 16,478 40,727
as at 30/6/2014 - - 30 14 149 548 2,580 4,336 2,161 2,219 2,631 14,668 14,085
- - - - 5,650 3,164 At At 47,072 24,183 34,752 74,116 20,297 209,234 211,975
Fair Value Cost Dep'n Impairment Value 3 2 3 2 3 3 3 Level FairValue City ofCity Prospect Statements and forming Financial of to the part Notes Equipment & Plant Property, Infrastructure, 7a (i). Note & Equipment Total Plant Infrastructure, Property, for the June30 ended 2015 year '000 $ Land Comparatives Land Buildings & Other Structures Buildings & Other Structures - Stormwater Drainage - Roads - Footpaths Other Assets Other Library Books Furniture & Fittings Plant & Equipment
page 24 Appendices 101 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property
$ '000
Valuation of Assets
The fair value of assets and liabilities must be estimated in accordance with various Accounting Standards for either recognition and measurement requirements or for disclosure purposes.
AASB 13 Fair Value Measurement requires all assets and liabilities measured at fair value to be assigned to a "level" in the fair value hierarchy as follows:
Level 1: Unadjusted quoted prices in active markets for identical assets or liabilities that the entity can access at the measurement date.
Level 2: Inputs other than quoted prices included within Level 1 that are observable for the asset or liability, either directly or indirectly.
Level 3: Inputs for the asset or liability that are not based on observable market data (unobservable inputs).
Refer to Note 7a for the disclosure of the Fair Value Levels of Infrastructure, Property, Plant and Equipment Assets.
Information on Valuations
Certain land, and the buildings and structures thereon, are shown above as being based on fair value hierarchy level 2 valuation inputs. They are based on prices for similar assets in an active market, with directly or indirectly observable adjustments for specific advantages or disadvantages attaching to the particular asset.
Valuations of Crown land, community land and land subject to other restrictions on use or disposal, shown above as being based on fair value hierarchy level 3 valuation inputs, are based on prices for similar assets in an active market, but include adjustments for specific advantages or disadvantages attaching to the particular asset that are not directly or indirectly observable in that market, or the number and / or amount of observable adjustments of which are so great that the valuation is more fairly described as being based on level 3 valuation inputs.
There is no known market for buildings, infrastructure and other assets. These assets are valued at depreciated current replacement cost. This method involves: - The determination of the cost to construct the asset (or its modern engineering equivalent) using current prices for materials and labour, the quantities of each being estimated based on recent experience of this or similar Councils, or on industry construction guides where these are more appropriate. - The calculation of the depreciation that would have accumulated since original construction using current estimates of residual value and useful life under the prime cost depreciation method adopted by Council.
This method has significant inherent uncertainties, relying on estimates of quantities of materials and labour, residual values and useful lives, and the possibility of changes in prices for materials and labour, and the potential for development of more efficient construction techniques.
page 25
102 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property (continued)
$ '000
Valuation of Assets (continued)
Other Information
At 1 July 2004 upon the transition to AIFRS, Council elected pursuant to AASB 1.19 to retain a previously established deemed cost under GAAP as its deemed cost. With subsequent addition at cost, this remains as the basis of recognition of non-material asset classes.
Upon revaluation, the current new replacement cost and accumulated depreciation are re‐stated such that the difference represents the fair value of the asset deter‐mined in accordance with AASB 13 Fair Value Measurement: accumulated depreci‐ation is taken to be the difference between current new replacement cost and fair value. In the case of land, current replacement cost is taken to be the fair value.
Highest and best use
The following non financial assets of Council are being utilised at other than their highest and best use:
1) Parcel of Land and Buildings at 218 Main North Road, Prospect 2) Recreation Reserve frontage - Wilson Reserve 3) Plant Nursery Land - Menzies Crescent 4) Recreation Reserve - Main North Road & Regency Road Reserve 5) Recreation Reserve - WT Smith Reserve, Gladstone Road, Prospect 6) Land and Council Depot at Johns Road (including waste transfer station, old tram barn and Council workshop) 7) Land, Civic Centre Offices & Town Hall at 128 Prospect Road, Prospect
For land which Council has an unfettered right to sell, the "highest and best use" recognises the possibility of the demolition or substantial modification of some or all of the existing buildings and structures affixed to the land.
Much of the land under Council's care and control is Crown land or has been declared as community land under the provisions of the Local Government Act 1999. Other types of restrictions also exist.
For land subject to these restrictions, the highest and best use is taken to be the "highest and best use" available to Council, with a rebuttable presumption that the current use is the "highest and best use". The reason for the current use of a large proportion of Council's assets being other than the "highest and best use" relates to Council's principal role as the provider of services to the community, rather than the use of those assets for the generation of revenue.
For buildings and other structures on and in the land, including infrastructure, "highest and best use" is determined in accordance with the land on and in which they are situated.
page 26 Appendices 103 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property (continued)
$ '000
Valuation of Assets (continued)
Transition to AASB 13 - Fair Value Measurement
The requirements of AASB 13 Fair Value Measurement have been applied to all valuations undertaken since 1 July 2013 as shown by the valuation dates by individual asset classes below.
Fair value hierarchy level 2 valuations: Certain land, and the buildings and structures thereon, are shown above as being based on fair value hierarchy level 2 valuation inputs. They are based on prices for similar assets in an active market, with directly or indirectly observable adjustments for specific advantages or disadvantages attaching to the particular asset.
Fair value hierarchy level 3 valuations of land: Valuations of Crown land, community land and land subject to other restrictions on use or disposal, shown above as being based on fair value hierarchy level 3 valuation inputs, are based on prices for similar assets in an active market, but include adjustments for specific advantages or disadvantages attaching to the particular asset that are not directly or indirectly observable in that market, or the number and/or amount of observable adjustments of which are so great that the valuation is more fairly described as being based on level 3 valuation inputs.
Fair value hierarchy level 3 valuations of buildings, infrastructure and other assets: There is no known market for these assets and they are valued at depreciated current replacement cost. This method involves: The determination of the cost to construct the asset (or its modern engineering equivalent) using current prices for materials and Iabour, the quantities of each being estimated based on recent experience of this or similar Councils, or on industry construction guides where these are more appropriate.
The calculation of the depreciation that would have accumulated since original construction using current estimates of residual value and useful life under the prime cost depreciation method adopted by Council.
This method has significant inherent uncertainties, relying on estimates of quantities of materials and Iabour, residual values and useful lives, and the possibility of changes in prices for materials and Iabour, and the potential for development of more efficient construction techniques.
page 27
104 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property (continued)
$ '000
Valuation of Assets (continued)
Estimated Useful Lives Useful lives are estimated for each individual asset. In estimating useful lives, regard is had to technical and commercial obsolesence, as well as legal and other limitations on continued use. The range of useful lives for a representative range of assets is shown below, although individual assets may have an estimated total useful life of a greater or lesser amount.
Asset Classification Useful Life Buildings 20 to 80 years Sheds and Shelter 25 to 35 years Toilet Blocks/Storerooms/Clubrooms 40 to 50 years Civic Centre and Grandstand 80 years
Infrastructure
Roads – Surface 15 – 50 years Kerb & Gutter 70 years Roads – Base 65-100 years
Footpaths 15 – 50 years Bitumen 15 – 30 years Paved 50 years
Storm-water Drainage 100 years Pipes 100 years Side Entry Pit Box Drains & Junction Boxes 80 years Open Chanel 70 years Library Books 5 years Plant & Equipment 5 years
Furniture and Fittings 5 – 10 years
Art Works 100 years
Other Non Current Assets 10 – 20 years Outdoor settings/furniture 10 – 15 years Irrigation 20 years
Land & Land Improvements Council being of the opinion that it is not possible to attribute a value sufficiently reliably to qualify for recognition, land under roads has not been recognised in these reports. Land acquired for road purposes during the year is initially recognised at cost, but transferred to fair value at reporting date, effectively writing off the expenditure.
Freehold land and land over which Council has control, but does not have title, is recognised on the cost basis. No capitalisation threshold is applied to the acquisition of land or interests in land.
page 28 Appendices 105 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 7b. Valuation of Infrastructure, Property, Plant & Equipment & Investment Property (continued)
$ '000
Valuation of Assets (continued)
Land & Land Improvements (continued) Land assets were revalued as at 1 July 2013 by David Maidment. B Bus Property (Valuation) AAPI, Maloney Field Services. Additions are recognised at cost.
Estimated future costs of reinstatement of land, capitalised in accordance with AASB 116. 16(c), are reviewed annually (see Note 1) and depreciated over the estimated remaining life of the relevant asset.
Buildings & Other Structures Buildings and other structures were revalued as at 1 July 2013 by David Maidment, B Bus Property (Valuation) AAPI, Maloney Field Services. Fair Value hierarchy is based on assessments of the Valuer.
Adoption of the valuations as at 1 July 2013 has seen a minor variance to annual depreciation expense Council experiences. Reductions experienced with the restatement of level 2 building assets at market value have largely been offset by the componentisation of newly constructed assets depreciated over a shorter life.
Infrastructure Roads & Footpaths Assets were valued by B C Tonkin & Associates as at 1 July 2013. All acquisitions made after the respective dates of valuation are recorded at cost.
The primary change through revaluation is the extension to useful lives based on historical data of consumption. The extension has led to a reduction in annual depreciation expected in the future.
Stormwater Drainage Assets were valued by B C Tonkin & Associates as at 1 July 2014. All acquisitions made after the respective dates of valuation are recorded at cost.
Plant, Furniture & Equipment These assets are recognised on the cost basis.
All other Assets These assets are recognised on the cost basis. Library books and other lending materials are capitalised in bulk and written out when fully depreciated.
page 29
106 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 8. Liabilities
2015 2015 2014 2014 $ '000 Notes Current Non Current Current Non Current
(a). Trade and Other Payables
Goods & Services 3,075 - 1,553 - Payments Received in Advance 52 - 140 - Accrued Expenses - Employee Entitlements 25 - 22 - Accrued Expenses - Other 393 - 537 - Total Trade and Other Payables 3,545 - 2,252 -
(b). Borrowings
Loans 500 6,496 468 6,996 Total Borrowings 500 6,496 468 6,996
All interest bearing liabilities are secured over the future revenues of the Council
(c). Provisions
Employee Entitlements (including oncosts) - Long Service Leave 838 66 739 110 Employee Entitlements (including oncosts) - Annual Leave 702 - 697 - Total Provisions 1,540 66 1,436 110
Movements in Provisions
$ '000
Carbon Insurance Future Other 2015 (current & non-current) Tax Losses Reinstatement Employee Employee Entitlements Entitlements Rates - (including (including General Other oncosts) - oncosts) - Suspense Long Service Annual Leave Leave Opening Balance 849 697 - - Add Additional Amounts Recognised 67 52 (1,606) 904 (Less) Payments (12) (47) - - Closing Balance 904 702 (1,606) 904
page 30 Appendices 107 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 9. Reserves
Increments 1/7/2014 Transfers Impairments 30/6/2015 $ '000 Notes (Decrements)
(a). Asset Revaluation Reserve
Land , Buildings, Structure & Stormwater 52,247 - - - 52,247 - Stormwater Drainage - (1,167) - - (1,167) - Roads - (60) - - (60) - Roads & Footpaths 6,230 - - - 6,230 Artworks 203 - - - 203 Asset Revaluation Reserve - Waste Care 80 - - - 80 Total Asset Revaluation Reserve 58,760 (1,227) - - 57,533
Comparatives 57,623 1,137 - - 58,760
Tfrs to Tfrs from Other 1/7/2014 30/6/2015 $ '000 Notes Reserve Reserve Movements
(b). Other Reserves
Car Park Development Reserve 224 7 - - 231 Carry Forward Reserve 1,072 52 (1,069) - 55 Total Other Reserves 1,296 59 (1,069) - 286
Comparatives 862 1,076 (642) - 1,296
PURPOSES OF RESERVES Asset Revaluation Reserves The asset revaluation reserve is used to record increments and decrements arising from changes in fair value of non current assets (less any subsequent impairment losses, where applicable).
Other Reserves - Car Park Development Reserve The car park development reserve is used for future car parking facilities.
Other Reserves - Carry Forward Reserve This carry forward reserve temporarily holds the unspent capital and grant funded project budgets from the 2014/15 Budget. This surplus will be included in the 2015/16 budget through Budget Review 1 and will be used to finalise incomplete projects of 2014/15.
page 31
108 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 10. Assets Subject to Restrictions
$ '000 Notes 2015 2014
Council does not hold any assets subject to restrictions
Note 11. Reconciliation to Statement of Cash Flows
$ '000 Notes 2015 2014
(a). Reconciliation of Cash
Cash Assets comprise highly liquid investments with short periods to maturity subject to insignificant risk of changes of value. Cash at the end of the reporting period as shown in the Statement of Cash Flows is reconciled to the related items in the Balance Sheet as follows:
Total Cash & Equivalent Assets 5 3,770 3,704 Balances per Statement of Cash Flows 3,770 3,704
page 32 Appendices 109 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 11. Reconciliation to Statement of Cash Flows (continued)
$ '000 Notes 2015 2014
(b). Reconciliation of Change in Net Assets to Cash from Operating Activities
Net Surplus/(Deficit) 233 462 Non-Cash Items in Income Statements Depreciation, Amortisation & Impairment 3,348 3,346 Equity Movements in Equity Accounted Investments (Increase)/Decrease (14) - Grants for Capital Acquisitions (Treated as Investing Activity Receipts) (85) (141) Net (Gain) Loss on Disposals 165 15 3,647 3,682
Add (Less): Changes in Net Current Assets Net (Increase)/Decrease in Receivables 3 (312) Net (Increase)/Decrease in Inventories (1) - Net Increase/(Decrease) in Trade & Other Payables 1,293 288 Net Increase/(Decrease) in Unpaid Employee Benefits - 321 Net Increase/(Decrease) in Other Provisions 60 - Net Cash provided by (or used in) operations 5,002 3,979
(c). Financing Arrangements
Unrestricted access was available at balance date to the following lines of credit:
Corporate Credit Cards 20 22 LGFA Cash Advance Debenture Facility 1,000 1,000
The bank overdraft facilities may be drawn at any time and may be terminated by the bank without notice. Council also has immediate access to a short-term draw-down facility and variable interest rate borrowings under a cash advance facility, both from the Local Government Finance Authority of SA.
page 33
110 CITY OF PROSPECT Annual Report 2014/2015 276 2014 Actual page 34 62,582 74,159 10,024 210 2015 8,872 (CURRENT & Actual 61,771 76,191 NON-CURRENT) TOTAL ASSETS HELD HELD ASSETS TOTAL 68 881 272 254 2014 Actual 36 802 628 651 IN INCOME 2015 Actual GRANTS INCLUDED GRANTS (595) 2014 Actual (3,412) 16,810 (12,467) (581) 2015 OPERATING (4,301) Actual 17,917 (12,723) SURPLUS (DEFICIT) 689 706 2014 4,744 Actual 13,043 Details of these Functions/Activities are provided in Note 12(b). 679 587 EXPENSES 2015 5,634 Actual 14,041 Income, attributed havebeen directly Expenses to the following and Assets Functions / Activities. 576 111 2014 1,332 Actual 17,499 7 INCOME 2015 1,333 1,319 Actual 18,596 21,254 19,518 20,941 19,182 313 336 2,117 1,475 146,934 147,041 Functions/Activities Planning and Community Planning Infrastructure, Assets and Environment Infrastructure, Corporate Services Corporate Business Economic & Development City of ProspectCity Notes to and forming part of the Financial Statements Note 12a. Functions for the year ended 30 June for 2015 the year $ '000 Functions/Activities Total Revenues and expenses net exclude gain (loss) on disposalrevaluation or of assets, net gain (loss) from joint ventures & associated entities, amounts receivedspecifically assetsupgraded or for new and physical resources received free of charge.
pa Appendices 111 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 12b. Components of Functions
$ '000
The activities relating to Council functions are as follows:
PLANNING AND COMMUNITY • City Planning • Development Assessment • Heritage • Community Development (includes Community and Youth Services, Home Assist) • Recreation and Sports • Library • Community Transport • Community Arts
INFRASTRUCTURE AND ENVIRONMENT • Environmental Sustainability • Environmental Health • Waste Management (Domestic, Green and Recycling) • Community Safety (includes Parking and Dog Control & General lnspections) • Traffic Management • Streets and Footpaths • Stormwater Drainage • Open Spaces • Street Trees and Nature Strips • Street Cleaning and Public Toilets • Fleet Management • Depot Operations • Street Lighting
CORPORATE SERVICES • Governance • Rates Administration • Employee Relations and Training • Customer Service & Administration Services • Financial Management • lnformation Management • Elected Membars • Human Resources
ECONOMIC DEVELOPMENT • Business & Economic lnitiatives • Marketing
page 35
112 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 13. Financial Instruments
$ '000
Recognised Financial Instruments
Bank, Deposits at Call, Short Term Deposits Accounting Policy: Carried at lower of cost and net realisable value; Interest is recognised when earned.
Terms & Conditions: Deposits are returning fixed interest rates between 2.0% and 2.5% (2014: 2.5% and 3.05%). Short term deposits have an average maturity of 24 days and an average interest rate of 2.13% (2014: 33 days and 2.85%).
Carrying Amount: Approximates fair value due to the short term to maturity.
Receivables Accounting Policy: Rates & Associated Charges Carried at nominal values less any allowance for doubtful debts. (including legals & penalties for late payment) An allowance for doubtful debts is recognised (and re-assessed annually) when collection in full is no longer probable. Note: These receivables do not meet the definition of "financial instruments" and have been excluded Terms & Conditions: from the following disclosures. Secured over the subject land, arrears attract interest of 2% (2014: 2%). Council is not materially exposed to any individual debtor, credit risk exposure is concentrated within the Council's boundaries in the State.
Carrying Amount: Approximates fair value (after deduction of any allowance).
Receivables Accounting Policy: Fees & Other Charges Carried at nominal values less any allowance for doubtful debts. An allowance for doubtful debts is recognised (and re-assessed annually) when collection in full is no longer probable.
Terms & Conditions: Unsecured, and do not bear interest. Council is not materially exposed to any individual debtor, credit risk exposure is concentrated within the Council's boundaries.
Carrying Amount: Approximates fair value (after deduction of any allowance).
page 36 Appendices 113 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 13. Financial Instruments (continued)
$ '000
Recognised Financial Instruments
Receivables Accounting Policy: Other Levels of Government Carried at nominal value.
Terms & Conditions: Amounts due have been calculated in accordance with the terms and conditions of the respective programs following advice of approvals, and do not bear interest. All amounts are due by Departments and Agencies of State and Federal Governments.
Carrying Amount: Approximates fair value.
Liabilities Accounting Policy: Creditors and Accruals Liabilities are recognised for amounts to be paid in the future for goods and services received, whether or not billed to the Council.
Terms & Conditions: Liabilities are normally settled on 30 day terms.
Carrying Amount: Approximates fair value.
Liabilities Accounting Policy: Interest Bearing Borrowings Carried at the principal amounts. Interest is charged as an expense as it accrues.
Terms & Conditions: Secured over future revenues, borrowings are repayable on a half yearly basis; interest is charged at fixed rates between 6.2% and 7.0% (2014: 6.2% and 7.0%).
Carrying Amount: Approximates fair value.
Liabilities Accounting Policy: Finance Leases Accounted for in accordance with AASB 117.
page 37
114 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 13. Financial Instruments (continued)
Due Due > 1 year Due Total Contractual Carrying $ '000 < 1 year & ≤ 5 years > 5 years Cash Flows Values
2015 Financial Assets Cash & Equivalents 3,770 - - 3,770 3,770 Receivables 737 - - 737 737 Other Financial Assets 68 1,068 1,595 2,731 1,900 Total Financial Assets 4,575 1,068 1,595 7,238 6,407
Financial Liabilities Payables 3,127 - - 3,127 3,127 Current Borrowings 970 - - 970 500 Non-Current Borrowings 4,869 4,007 8,876 6,496 Total Financial Liabilities 4,097 4,869 4,007 12,973 10,123
Due Due > 1 year Due Total Contractual Carrying $ '000 < 1 year & ≤ 5 years > 5 years Cash Flows Values
2014 Financial Assets Cash & Equivalents 3,704 - - 3,704 3,704 Receivables 612 - - 612 612 Other Financial Assets 66 925 1,852 2,843 1,880 Total Financial Assets 4,382 925 1,852 7,159 6,196
Financial Liabilities Payables 1,693 - - 1,693 1,693 Current Borrowings 970 - - 970 468 Non-Current Borrowings - 4,112 5,734 9,846 6,996 Total Financial Liabilities 2,663 4,112 5,734 12,509 9,157
The following interest rates were applicable 30 June 2015 30 June 2014 to Council's Borrowings at balance date: Weighted Avg Carrying Weighted Avg Carrying Interest Rate Value Interest Rate Value Fixed Interest Rates 6.84% 6,996 6.80% 7,464 6,996 7,464
Net Fair Value All carrying values approximate fair value for all recognised financial instruments . There is no recognised market for the financial assets of the Council.
page 38 Appendices 115 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 13. Financial Instruments (continued)
$ '000
Risk Exposures
Credit Risk represents the loss that would be recognised if counterparties fail to perform as contracted. The maximum credit risk on financial assets of the Council is the carrying amount, net of any allowance for doubtful debts. All Council investments are made with the SA Local Government Finance Authority and are guaranteed by the SA Government. Except as detailed in Notes 5 & 6 in relation to individual classes of receivables, exposure is concentrated within the Council's boundaries, and there is no material exposure to any individual debtor.
Market Risk is the risk that fair values of financial assets will fluctuate as a result of changes in market prices. All of Council's financial assets are denominated in Australian dollars and are not traded on any market, and hence neither market risk nor currency risk apply.
Liquidity Risk is the risk that Council will encounter difficulty in meeting obligations with financial liabilities. In accordance with the model Treasury Mangement Policy (LGA Information Paper 15), liabilities have a range of maturity dates. Council also has available a range of bank overdraft and standby borrowing facilities that it can access.
Interest Rate Risk is the risk that future cash flows will fluctuate because of changes in market interest rates. Council has a balance of both fixed and variable interest rate borrowings and investments. Cash flow fluctuations are managed holistically in seeking to minimise interest costs over the longer term in a risk averse manner.
page 39
116 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 14. Commitments for Expenditure
$ '000 Notes 2015 2014
(a). Capital Commitments
Capital expenditure committed for at the reporting date but not recognised in the financial statements as liabilities:
Memorial Gardens Heritage Shelter 18 - Disaster Recovery Implementation 35 - Memorial Gardens Play Space - 89 Fleet Purchases - 161 Pedestrian Kerb Ramp Upgrade - 19 Footpath Construction - 335 Kerb and Gutter Construction - 98 Road Design - 168 Devonport Tce Greenways - 60 Braund Road Bike Boulevard - 10 Driveway Upgrade Program - 63 Council Building & Structure - 39 Parks Strategy lmplementation - 27 53 1,069
These expenditures are payable: Not later than one year 53 1,069 53 1,069
(b). Other Expenditure Commitments
Other expenditure committed for (excluding inventories) at the reporting date but not recognised in the financial statements as liabilities:
External Audit Services 38 35 Waste Management Services 376 - Employee Remuneration Contracts 7,844 1,925 8,257 1,960
These expenditures are payable: Not later than one year 2,141 1,960 Later than one year and not later than 5 years 6,116 - 8,257 1,960
(c). Finance Lease Commitments
Council has no Finance Leases.
page 40 Appendices 117 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 15. Financial Indicators
Amounts Indicator Prior Periods $ '000 2015 2015 2014 2013
These Financial Indicators have been calculated in accordance with Information paper 9 - Local Government Financial Indicators prepared as part of the LGA Financial Sustainability Program for the Local Government Association of South Australia.
1. Operating Surplus Ratio Operating Surplus 313 2% 2% 0% Rates - General & Other Less NRM levy 17,268
This ratio expresses the operating surplus as a percentage of general and other rates, net of NRM levy.
1a. Adjusted Operating Surplus Ratio (22) In recent years the Federal Government has made advance payments prior 0% 4% 0% to 30th June from future year allocations of financial assistance grants, as 17,268 explained in Note 1. The Adjusted Operating Surplus Ratio adjusts for the resulting distortion in the disclosed operating result for each year.
2. Net Financial Liabilities Ratio Net Financial Liabilities 5,033 24% 22% 33% Total Operating Revenue 21,254
Net Financial Liabilities are defined as total liabilities less financial assets (excluding equity accounted investments in Council businesses). These are expressed as a percentage of total operating revenue.
3. Asset Sustainability Ratio Net Asset Renewals 4,536 135% 45% 94% Infrastructure & Asset Management Plan required expenditure 3,348
Net asset renewals expenditure is defined as net capital expenditure on the renewal and replacement of existing assets, and excludes new capital expenditure on the acquisition of additional assets.
page 41
118 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 15. Financial Indicators - Graphs (continued)
Commentary on 2014/15 Result 1. Operating Surplus Ratio Purpose of Operating 3.0% Surplus Ratio 2014/15 Ratio 2% 2.5% 2% 2% With the Early Receipt of Financial 2.0% This indicator is to Assistance Grants, Council recorded a small 1.5% determine the percentage Operating Surplus. The Ratio is fractionally 1.0%
Ratio % the major controllable short of the 2%-5% Target. The shortfall is 0.5% 0% revenue source varies due to contribution of works to third party 0.0% from operating assets for the Undergrounding of Powerlines -0.5% 2013 2014 2015 expenditure along Prospect Road. Council's recurrent -1.0% options remain in Surplus.
1a. Adjusted Operating Surplus Ratio Purpose of Adjusted Commentary on 2014/15 Result Operating Surplus 2014/15 Ratio 0% 5.5% Ratio 4% 4.5% This indicator is to The removal of the Early Receipt of Financial 3.5% determine the percentage Assistance Grants identifies a small 2.5% the major controllable operating deficit. This small deficit is due to
Ratio % revenue source (adjusted 1.5% 0% the contribution towards works on third party 0% for timing differences in 0.5% the Financial Assistance assets for the Undergrounding of Powerlines -0.5% along Prospect Road and not reflective of 2013 2014 2015 Grant) varies from -1.5% operating expenditure Council's recurrent operations.
2. Net Financial Liabilities Ratio Purpose of Net Commentary on 2014/15 Result Financial Liabilites 2014/15 Ratio 24% 50.0% Ratio 40.0% 33% Although budgeted, Council did not 30.0% 24% 22% This indicator shows the undertake any new draw downs of 20.0% significance of the net
Ratio % Borrowings in the 2014-2015 year. Instead amount owed to others, 10.0% compared to operating due to operational savings, Council was able revenue to use cash reservces to fund its operations 0.0% and projects during the year. 2013 2014 2015
Commentary on 2014/15 Result 3. Asset Sustainability Ratio Purpose of Asset Sustainability Ratio 2014/15 Ratio 135% 150.0% 135%
94% Council continues to meet its annual 100.0% This indicator aims to obligations for the renewal of assets under determine if assets are
Ratio % 45% the Infrastrucutre Asset Management Plans. 50.0% being renewed and replaced in an optimal A number of projects commenced in 2014 way were Works In Progress at the reporting date 0.0% and were completed in the 2015. 2013 2014 2015
page 42 Appendices 119 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 16. Uniform Presentation of Finances
$ '000 2015 2014
The following is a high level summary of both operating and capital investment activities of the Council prepared on a simplified Uniform Presentation Framework basis.
All Councils in South Australia have agreed to summarise annual budgets and long-term financial plans on the same basis.
The arrangements ensure that all Councils provide a common 'core' of financial information, which enables meaningful comparisons of each Council's finances.
Income 21,254 19,518 less Expenses (20,941) (19,182) Operating Surplus / (Deficit) 313 336
less Net Outlays on Existing Assets Capital Expenditure on Renewal and Replacement of Existing Assets - 1,592 less Depreciation, Amortisation and Impairment (3,348) (3,346) less Proceeds from Sale of Replaced Assets (158) (195) Subtotal (3,506) (1,949)
less Net Outlays on New and Upgraded Assets Capital Expenditure on New and Upgraded Assets - 111 (including Investment Property & Real Estate Developments)
less Amounts Received Specifically for New and Upgraded Assets (85) (141) Subtotal (85) (30)
Net Lending / (Borrowing) for Financial Year 3,904 2,315
page 43
120 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 17. Operating Leases
$ '000 2015 2014
Leases Providing Revenue to the Council
(i) Lease Payment Commitments of Council
Council has entered into non-cancellable operating leases for various items of computer and investment property.
Contingent rental payments exist in relation to the lease of IT equipment. No contingent rentals were paid during the current or previous reporting periods.
No lease imposes any additional restrictions on Council in relation to additional debt or further leasing.
Leases in relation to computer and office equipment permit Council, at expiry of the lease, to elect to re-lease return or acquire the equipment leased
No lease contains any escalation clause
Commitments under non-cancellable operating leases that have not been recognised in the financial statements are as follows:
Not later than one year 40 150 Later than one year and not later than 5 years 86 140 Later than 5 years - - 126 290
page 44 Appendices 121 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 18. Superannuation
$ '000
The Council makes employer superannuation contributions in respect of its employees to Statewide Super (formerly Local Government Superannuation Scheme). There are two types of membership, each of which is funded differently. Permanent and contract employees of the South Australian Local Government sector with Salarylink benefits prior to 24 November 2009 have the option to contribute to the Accumulation section and/or Salarylink. All other employees (including casuals) have all contributions allocated to the Accumulation section.
Accumulation only Members Accumulation only members receive both employer and employee contributions on a progressive basis. Employer contributions are based on a fixed percentage of ordinary time earnings in accordance with superannuation guarantee legislation (9.50% in 2014/15; 9.25% in 2013/14). No further liability accrues to the Council as the superannuation benefits accruing to employees are represented by their share of the net assets of the Fund.
Salarylink (Defined Benefit Fund) Members Salarylink is a defined benefit scheme where the benefit payable is based on a formula determined by the member’s contribution rate, number of years and level of contribution and final average salary. Council makes employer contributions to Salarylink as determined by the Fund’s Trustee based on advice from the appointed Actuary. The rate is currently 6.3% (6.3% in 2013/14) of “superannuation” salary.
In addition, Council makes a separate contribution of 3% of ordinary time earnings for Salarylink members to their Accumulation account. Employees also make member contributions to the Salarylink section of the Fund. As such, assets accumulate in the Salarylink section of the Fund to meet the member's benefits, as defined in the Trust Deed, as they accrue.
The Salarylink section is a multi-employer sponsored plan. As the Salarylink section's assets and liabilities are pooled and are not allocated by each employer, and employees may transfer to another employer within the local government sector and retain membership of the Fund, the Actuary is unable to allocate benefit liabilities, assets and costs between employers. As provided by AASB 119.32(b), Council does not use defined benefit accounting for these contributions.
The most recent actuarial investigation was conducted by the Fund's actuary, A C Miller, FIAA, of Russell Employee Benefits Pty Ltd as at 30 June 2014. The Trustee has determined that the current funding arrangements are adequate for the expected Salarylink liabilities. However, future financial and economic circumstances may require changes to Council’s contribution rates at some future time.
Contributions to Other Superannuation Schemes Council also makes contributions to other superannuation schemes selected by employees under the “choice of fund” legislation. All such schemes are of the accumulation type, where the superannuation benefits accruing to the employee are represented by their share of the net assets of the scheme, and no further liability attaches to the Council.
page 45
122 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 19. Interests in Other Entities
$ '000
All joint ventures and associates are required to prepare Annual Financial Statements that comply with the SA Local Government Model Financial Statements.
Council's Share of Net Income Council's Share of Net Assets 2015 2014 2015 2014 Joint Ventures 14 26 85 69 Total 14 26 85 69
JOINT VENTURES, ASSOCIATES AND JOINT OPERATIONS
(a) Carrying Amounts
Name of Entity Principal Activity 2015 2014 Waste Care SA 12 14 Eastern Health Authority (EHA) 73 55 Total Carrying Amounts - Joint Ventures & Associates 85 69
Waste Care SA During 2003/04, Waste Care SA, a regional subsidiary (the subsidiary) was established pursuant to Section 43 of the Local Government Act 1999, by a number of constituent councils comprising Adelaide, Campbelltown, Charles Sturt, Norwood Payneham & St Peters, Prospect City Council and the Town of Walkerville. The subsidiary was formed at the end of February 2004 and has signed a project agreement with Waste Management Pacific (SA) Pty Ltd to operate a Resource Recovery Waste Transfer Station (RRWTS) on leased land at Wingfield. As a constituent council, City of Prospect has a five (5) percent equity share in the subsidiary. In the event of a winding up of the subsidiary, City of Prospect would either receive its equity share or any net assets after payment of all expenses of the subsidiary, or be liable to pay an equity share towards all expenses associated with winding up the subsidiary's operations. A contingent liability has been identified in the accounts to reflect this potential liability in a future year. To offset this potential liability, an agreement between the subsidiary and Waste Management Pacific (SA) Pty Ltd for the 'compulsory purchase' by the latter in 2014 has been established. This agreement enables the subsidiary to notify Waste Management Pacific (SA) Pty Ltd that it is required to accept assignment of the lease for the land and the purchase of the RRWTS. In future years, as a constituent council, City of Prospect will be entilled to a share of any profit made and distributed by the subsidiary in accordance with the subsidiary's Charter. Profit distribution is not solely dependent on equity shares of the constituent councils. As at the 30 June 2014, the net assets of the subsidiary were as disclosed below.
Eastern Health Authority (EHA) City of Prospect is one of five member Councils of the Eastern Health Authority Inc (EHA). The other member Councils are City of Burnside, Campbelltown City Council, City of Norwood, Payneham & St Peters & the Corporation of the Town of Walkerville. During the report period, City of Prospect owned 13% of the equity in EHA but did not control either the financial or operating policies of the entity. EHA is managed by a board of directors comprised of two representatives from each of the five member Councils. Each director has one full and equal voting right on the Board. The principal activity of the authority is to provide health services to Councils. As at the 30 June 2014, the net assets of the subsidiary were as disclosed below.
page 46 Appendices 123 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 19. Interests in Other Entities
$ '000
(i) JOINT VENTURES, ASSOCIATES AND JOINT OPERATIONS (continued)
(b) Relevant Interests Interest in Ownership Operating Share of Proportion of Result Equity Voting Power Name of Entity 2015 2014 2015 2014 2015 2014 Waste Care SA 5% 5% 5% 5% 17% 17% Eastern Health Authority (EHA) 14% 13% 14% 13% 20% 20%
(c) Movement in Investment in Joint Venture or Associate Waste Care SA Eastern Health Authority (EHA) 2015 2014 2015 2014 Opening Balance 14 5 55 40 Share in Operating Result (2) (16) 16 17 Share in Other Comprehensive Income - 25 2 (2) Council's Equity Share in the Joint Venture or Associate 12 14 73 55
(d) Summarised Financial Information of the Equity Accounted Business
Statement of Financial Position Waste Care SA Eastern Health Authority (EHA) 2015 2014 2015 2014 Cash and Cash Equivalents 242 505 791 719 Trade & Other Receivables 18 888 162 179 Non-Current Assets - 11,000 441 525 Total Assets 260 12,393 1,394 1,423
Current Trade and Other Payables 27 836 109 181 Borrowings - 11,281 56 53 Current Provisions - - 236 251 Non-Current Borrowings - - 435 492 Non-Current Provisions - - 42 43 Total Liabilities 27 12,117 878 1,020 Net Assets 233 276 516 403
page 47
124 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 19. Interests in Other Entities
$ '000
(i) JOINT VENTURES, ASSOCIATES AND JOINT OPERATIONS (continued)
(d) Summarised Financial Information of the Equity Accounted Business (continued)
Statement of Comprehensive Income Waste Care SA Eastern Health Authority (EHA) 2015 2014 2015 2014 Council Contributions - - 1,577 1,556 Statutory Charges - - 157 429 User Charges 643 1,326 303 371 Grants, Subsidies & Contributions - - 118 173 Investment Income 27 15 21 18 Other Income - 34 7 9 Total Income 670 1,375 2,183 2,556
Employee Costs - - 1,353 1,480 Materials, Contracts & Other Expenses 415 599 609 827 Depreciation, Amortisation and Impairment - 361 84 84 Finance Costs 298 745 24 40 Total Expenses 713 1,705 2,070 2,431 Operating Result (43) (330) 113 125
(e). Share of Joint Operations Expenditure Commitments
Expenditure committed for (excluding inventories) at the reporting date but not recognised in the financial statements as liabilities:
(i) Operating Expenditures Payable Not later than one year 43 66 Later that one year and not later than 5 years - - Later than 5 years - - 43 66
Note 20. Non-Current Assets Held for Sale & Discontinued Operations
Council does not have any Non-Current Assets Held for Sale or any Discontinued Operations
page 48 Appendices 125 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 21. Contingencies & Assets/Liabilities Not Recognised in the Balance Sheet
The following assets and liabilities do not qualify for 3. BANK GUARANTEES recognition in the Balance Sheet, but knowledge & is considered relevant to the users of the financial report Council has guaranteed certain loans and other banking in making and evaluating decisions about the allocation facilities advanced to community organisations and of scarce resources. sporting bodies, amounting to $1,900,000 (2014: $1,880,000) at reporting date. 1. LAND UNDER ROADS Council does not expect to incur any loss arising from As reported in the Financial Statements, Council is of these guarantees. the opinion that it is not possible to attribute a value sufficiently reliably for these assets to qualify for 4. LEGAL MATTERS recognition, and accordingly land under roads has not been recognised in the reports. Land acquired for road Council is the planning consent authority for its area purposes during the year is initially recognised at cost, under the Development Act 1993 (as amended). but transferred to fair value at reporting date, effectively Pursuant to that Act, certain persons aggrieved by a writing off the expenditure. planning decision of the Council may appeal. It is normal practice that parties bear their own legal costs. At reporting date, Council controlled 88 km of road At the date of these reports, Council had notice of 2 reserves of average width 9 metres. appeals against planning decisions made prior to reporting date. All known costs have been recognised, 2. POTENTIAL INSURANCE LOSSES but the amount of further costs cannot be known until the appeals are determined. Council is a multi-purpose organisation providing a large range of building, parks infrastructure, playgrounds and 5. CARBON TAX other facilities accessible to the public. At any time, it is likely that claims will have been made against From 1 July 2012 a new tax on emissions of certain Council that remain unsettled. “greenhouse” gases commenced operation. Council has a number of garbage landfill facilities which emit, Council insures against all known insurable risks using and will continue for many years to emit, gases of a range of insurance policies, each of which is subject this type. to deductable "insurance excesses", the amount of which varies according to the class of insurance. Using current calculation methods, emissions from Council’s landfill facilities are substantially below Council has recognised the potential losses arising current taxable thresholds. This situation is expected from claims known at reporting date based on average to continue while thresholds remain at current levels. historical net cost (including insurance excess) of similar types of claims. Other potential claims not Information currently available provides assurances reported to Council may have existed at reporting date. that “legacy emissions” from garbage placed in landfills prior to commencement of the tax will not subsequently become liable to the tax. However, should taxable thresholds be substantially reduced Council may be subject to taxation on landfill deposits made after 1 July 2013. No liability has been recognised in these reports.
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126 CITY OF PROSPECT Annual Report 2014/2015 City of Prospect
Notes to and forming part of the Financial Statements for the year ended 30 June 2015
Note 22. Events after the Balance Sheet Date
Events that occur after the reporting date of 30 June 2015, up to and including the date when the financial statements are "authorised for issue" have been taken into account in preparing these statements.
Council has adopted the date of receipt of the Auditors' Report as the appropriate "authorised for issue" date relating to these General Purpose Financial Statements.
Accordingly, the "authorised for issue" date is 28/10/15.
Council is unaware of any material or significant "non adjusting events" that should be disclosed.
page 50 Appendices 127 CITY OF PROSPECT Annual Report 2014/2015 page 51
128 CITY OF PROSPECT Annual Report 2014/2015 page 52 Appendices 129 CITY OF PROSPECT Annual Report 2014/2015 page 53
130 CITY OF PROSPECT Annual Report 2014/2015 page 54 Appendices 131 CITY OF PROSPECT Annual Report 2014/2015 page 54
132 CITY OF PROSPECT Annual Report 2014/2015 page 55 Appendices 133 CITY OF PROSPECT Annual Report 2014/2015 Page 2 of 4 Comment Design documentation for construction has been completed through consultation. Documentation consists of line marking and signage plans, as well shared use path construction. City of Prospect is currently working with DPTI to establish improved arterial road crossing for cyclists. Prospect Oval - Soil shed replacement Completed. Petanque Club - Kitchen upgrade Completed. Prospect Oval Grand Stand - Ceiling upgrade Completed North Adelaide Croquet Club - Bar upgrade Completed Community Hall - New concertina door Completed Civic Centre staff kitchen cafe door - Completed Civic Centre - New carpet Completed Cane Reserve Clubroom - New Fence Completed Tram Barn - Repointing & painting Completed Town Hall - Salt damp treatment Completed. The Driveway Upgrade Program consists of the replacement all asphalt driveways located in streets with concrete footpaths. The dilapidated asphalt driveways are reconstructed out of concrete to remove any existing trip hazards and match the adjacent footpath. The Driveway Upgrade Program is now complete. Kerb and gutter replacements are scheduled to coincide with road resurfacing and road reconstruction to achieve the best finished product and maximum economic efficiency. Kerbing works for 2014/15 are now complete. In this quarter Memorial Gardens Playspace Stage 1 has now been completed. The features include a new water feature, artistic fence, footbridge, sandpit, imagination play components, planter beds, grass areas and park furniture. All works are now complete. YTD Status 100 100 100 100 100 YTD Actual 100 100 100 100 100 YTD Target Needs Attention Status 25 25 25 25 100 Actual 25 25 25 25 100 In Progress Target UOM Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Finish Date Capital Project Report For Council 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/04/2015 Start Date 150,000 136,090 114,097 140,768 112,000 Annual Budget On Target On Target Project Name 14/15 Bicycle Plan Implementation 14/15 Council Buildings & Structures - Capital Works 14/15 Driveway Upgrade Program 14/15 Kerb and Gutter Constructions 14/15 Memorial Gardens Playspace None Status Officer Code Anders Bogdanowicz Paul Stringer Dimi Shizas Dimi Shizas Gene Fong 62 56 48 55 59 LTFP Ref to 5. Your Council
134 CITY OF PROSPECT Annual Report 2014/2015 Page 2 of 8 Prospect continues to contribute Regional Youth Projects with active participation from local young people within Youth FM Radio program, Youth Parliament and the provision of information relevant to young people across the Region. All budgeted funds were allocated according to Council's criteria. Completely expended by the end of first quarter. The community engagement strategy for Stage One Community Services Plan has been completed with findings collated and analysed as part of a report to the July Council meeting. The Community Panel has been engaged in a number of surveys over the course of year, which has expended financial allocation. A community profile according to the census findings for Prospect has been completed as a key component of the draft Community Services plan that will be put to the July Council meeting. The Survey has been undertaken with the community. A report will be provided to Council in August 2015. Comment A new EBEC Business Consultant has started at City of Prospect, based in the JP office on Thursday mornings when is at the Thomas St Centre. A major part of the Business & Investment Attraction Strategy has been completed, a ProspectUs which has undergone extensive consultation. This has been printed, launched and promoted both locally and as part of the South Australian Shandong Mission in May 2015. Digital Hub funding is looked after by the Community, Planning & Communications Team. The Digital Enterprise Program has been acquitted and all funds received. NBN roll out continues on schedule, final FSAM is due to go live by end of July 2015. The Next Generation Digital Economy Strategy has been funded in the new financial year and projects have commenced. The Economic Development Plan document design has been completed and projects are on-going including the Digital Economy Strategy implementation. Complete. Digital Hub is operating with the same hours and staff resources as last quarter, offering one-to-one training, group training sessions and use of equipment and devices. Federal funding for the NBN Digital Hub ceased in March 2015. Final report for the Digital program was submitted and accepted during this quarter. YTD Status 100 100 100 100 100 100 100 100 100 100 100 100 YTD Actual 100 100 100 100 100 100 100 100 100 100 100 100 YTD Target Needs Attention Status 0 50 25 25 25 50 25 25 25 25 32 25 Actual 50 25 25 25 25 50 25 25 25 25 25 25 In Progress Target UOM Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Finish Date Operating Project Report For Council 1/01/2015 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/01/2015 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 Start Date 7,000 4,200 5,500 7,500 10,000 15,000 15,000 15,000 25,000 30,000 35,750 116,080 Annual Budget On Target On Target 14/15 Regional Youth Projects 14/15 Youth, Sport & Culture Grants 14/15 Community Development Plan - Stage 1 14/15 Community Panel 14/15 Community Profile (Scope) 14/15 Community Satisfaction Survey (Operational and Strategic Plan) Project Name 14/15 Eastside Business Enterprise Centre 14/15 Business & Investment Attraction Strategy 14/15 Digital Economy Strategy 14/15 Economic Development Plan 14/15 NBN - Digital Local Government Program 14/15 NBN Digital Hub None Status Brendan Lott Brendan Lott Brendan Lott Jennifer Uebergang Brendan Lott Jennifer Uebergang Officer Code Jennifer Uebergang Jennifer Uebergang Jennifer Uebergang Jennifer Uebergang George Pajak Jo Cooper 34 35 39 42 40 41 53 58 57 55 59 62 LTFP Ref to 2. Our Economy Appendices 135 CITY OF PROSPECT Annual Report 2014/2015 Page 3 of 8 Comment As part of City Prospect's sustainable active travel program, ScRamble, a Walk 2 School Day event was held on Friday 22 May 2015. The ScRamble program continues throughout the year in support of active travel and physical health initiatives for local primary schools. Visual artist Bridgette Minuzzo worked with students on circus and movement workshops, as well creating temporary and lasting art for the school and local neighbourhood. A free waste and recycling information session was held on 5th May 2015 at the Thomas Street Centre from 6-7pm. The information session aimed to help residents who were unsure about how effectively use the kerbside waste system, as well providing tips to help residents become better recyclers. Comment Commencement of the Strategic Directions Report has been deferred into the new financial year due to resourcing constraints and progression of other key DPAs which are influenced by the State Government actions. An arborist consultant has been engaged as required to provide specialist advice such as tree inspection reports for unhealthy trees, new street tree planting inspections and Development Approval reports for significant trees. ‘Prospect A Portrait’ of a City at War and the ‘Poppies for Prospect’ projects were launched by the Mayor on 25 April 2015. • City of Prospect received a Grant $15,000 from the Department Veterans Affairs which was used to engage historian Bridgett Jolly research our Prospect WWI history, Local History Collection and collect local stories and turn this research into unique interpretive display of our WWI history • The project commemorates and acknowledges the tradition of Anzac and the impact WWI had on local community • The display has 30 separate panels of stories and archival pictures designed by one of our talented young local designers, Emily Renner • Prospect: A Portrait of a City at War is travelling display package (with education kits) that is available for bookings and will be travelling to local schools and shopping centres as part of 2015, 100 year commemorations of WWI. Children's Art and History Brochure project will not be proceeding. Budget was also dependent on sponsorship which had not been achieved. Budget review has been completed for this project. YTD YTD Status Status 0 0 100 100 100 100 YTD Actual YTD Actual 100 100 100 100 100 100 YTD Target YTD Target Needs Attention Status Status 0 0 25 25 25 25 Actual Actual 25 25 50 25 25 50 In Progress Target Target UOM UOM Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Finish Date Finish Date Operating Project Report For Council 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/01/2015 1/01/2015 Start Date Start Date 8,000 3,000 2,000 15,000 30,000 20,750 Annual Annual Budget Budget On Target On Target Project Name 14/15 scRamble - Safer Active Travel Project 14/15 Community Waste Education Project Project Name 14/15 Strategic Directions Report 14/15 Natural Assets Consultancy 14/15 ANZAC & Vietnam Commemoration Event 14/15 Children's Art and History Trail Brochure None Status Officer Code Anders Bogdanowicz Anders Bogdanowicz Officer Code Chris Newby Gene Fong Carolyn Ramsey Jo Cooper 69 70 83 86 92 93 LTFP LTFP Ref to Ref to 3. Our Environment 4. Our Character
136 CITY OF PROSPECT Annual Report 2014/2015 Page 4 of 8 Despite promotion through direct mail-out to all owners of Local Heritage Places and within Historic Conservation Zones, as well via Council's website, no applications have been received for the heritage grant program. Promotional activities will continue in the future. The Local History Officer has been employed at 0.2 FTE on a short term contract until 30/6/2015. Reconciliation Week saw a range of free school and public activities delivered on Friday 22 May 2015 in St Helens Park, including - 11 storytelling sessions - ongoing traditional craft workshops (emu feather flower and clay shield making workshops) - Reconciliation brunch on Saturday 23 May 2015 in St Helens Park - Kondoli the Whale artspace / storytelling and workshop venue for schools (320 kids and 6 local schools/kindy’s) on Friday 22 community (20 people) on Saturday 23 May 2015 - Purchase of 20 new Aboriginal story books for the Library collection and prior to the event, all available Elected Members staff attending Indigenous Cultural Awareness Training. The future and membership of the City Wide Public Art Advisory Board (CWPAAB) will be reviewed at a Council Workshop in August. Based on the CWPAAB three year plan, in last quarter of 2015 we have delivered: - Brecon Lane Temporary Public Art Installation (plans) - Temporary Public Art Leases of: - Ground Dwellers artist Gerry McMahon – rear of Vine St plaza - Water Dwellers and Fish Eat artist Gerry McMahon – next to McGlashan Bros. - Retail Therapy artist Gerry McMahon – footpath outside 106 Prospect Road. - Shimmer artists Victor Waclawik and John Blines for laneway between 106 and 108 Prospect Road. - Rocking Chair artist Tim Baulderstone – St Johns Wood. - new artist exhibited in the Light Box Gallery Mark Warren - 3 new Prospect public art postcards added to our range. As part of Councils Over 2 U program which aims to promote and develop safe local streets for people walking and cycling, community artist, Hark, has outfitted a series of five bus shelters throughout Prospect with engaging art, images and objects. The aim of these installations is to promote public transport and encourage the community to walk and cycle instead of driving. The first bus shelter installation at Bus Stop 14, Prospect Road eastern side, was installed early morning on 5 June 2015 for travellers to be immersed in on World Environment Day. The other shelter locations include Bus stop 113 Regency Road, Northern side Bus stop 115 Regency Road, Northern side Bus stop 16 Prospect Road, Eastern Side Bus stop 7 Prospect Road, Eastern Side 100 100 100 100 100 100 100 100 100 100 Needs Attention 25 25 25 25 25 25 25 25 25 25 In Progress Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Operating Project Report For Council 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 8,500 5,000 10,000 15,149 25,000 On Target On Target 14/15 Heritage Grant Program 14/15 Local History Officer Position 14/15 Reconciliation Action Plan 14/15 City Wide Public Art Advisory Board 14/15 Local Area Traffic Management - Community Art None Status Chris Newby Jo Cooper Carolyn Ramsey Carolyn Ramsey Anders Bogdanowicz 89 90 91 95 96 Appendices 137 CITY OF PROSPECT Annual Report 2014/2015 Page 5 of 8 Work on the Better Development Plan (BDP) Amendment (DPA) has been suspended as the State Government is no longer resourcing the Development Plan conversion process. The work undertaken by Council staff has been largely completed which can be resurrected once DPTI are ready to support the conversion. Comment Project committed. Scheduled to be completed in July/August 2015. This is due to repriortisiation of Civica resources for the project at late notice. The purpose of this program is to supplement the Footpath Reconstruction Program and include maintenance works, namely concrete paths that are not currently scheduled for reconstruction throughout the city. Works are now complete and have been carried out in Miller Street, Redin Poltowa Terrace, Belford Devonport Terrace and Elizabeth Street. System support for Conquest, Exponare and Asset Management solutions including subscription is ongoing. This support assists Council to effectively manage and update the asset database as required. The LATM review for Prospect North East and South is currently being undertaken by Tonkin Consulting. A draft local area traffic management plan has now been developed in collaboration with the Resident Consultative Committee. The plan will be going out for wider community consultation in July 2015, before it is presented to Council for endorsement in August 2015. Information received from Department of Education and Child Development (DECD) indicated that the current lease for Thomas Street Centre is likely to end in April 2019. Information and workshops held with Elected Members to discuss future options. Working an external consultant a needs assessment for potential future services report was completed during this quarter. This quarter Council completed the replacement trees for White Cedar Program. Contractors were engaged to replant with specified tree species in occordance with the 21st Century Street Tree Manual. The street locations are: Barker Road, Bosanquet Avenue, Braund Road, Charlbury Churcher Street, Dudley Elderslie Avenue, Kintore Le Hunte Martin Sherbourne Road, Vine Street, and Willcox Avenue. Churchill Road is frequently serviced due to its high profile and expansive garden bed plantings that require ongoing attention. Maintenance works include tree trimming, weeding, plant care and maintenance, mulching, irrigation, footpath sanitation and repairs signage repairs and relacement. YTD Status 75 100 100 100 100 100 100 100 YTD Actual 100 100 100 100 100 100 100 100 YTD Target Needs Attention Status 25 35 25 25 25 25 50 25 Actual 25 50 25 25 25 25 50 25 In Progress Target UOM Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Finish Date Operating Project Report For Council 1/07/2014 1/01/2015 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/01/2015 1/07/2014 Start Date 8,000 25,000 60,000 30,000 15,000 40,000 25,000 150,000 Annual Budget On Target On Target 14/15 Better Development Plan DPA Project Name Business Process Improvement (Authority System) 14/15 Increase in Footpath Maintenance 14/15 Asset Management System Support (formerly AAS27) 14/15 Local Area Traffic Management Review 14/15 Thomas Street Master Plan - Investigation 14/15 White Cedar Tree Program 14/15 Churchill Road Precinct None Status Chris Newby Officer Code George Pajak Dimi Shizas Alex Cortes Anders Bogdanowicz Jo Cooper Gene Fong Helen Robins 97 147 111 104 110 100 108 123 LTFP Ref to 5. Your Council
138 CITY OF PROSPECT Annual Report 2014/2015 Page 6 of 8 A number of traffic control devices were planted with a variety drought-tolerant species at the following locations; - Collingrove Avenue Round-About - Harvey Street Traffic Control Devices - Edgeworth and Clifford Street - Flora Terrace - Pulsford Road Following the Irrigation Audit undertaken, Greene Eden have completed the associated irrigation repair works for all relevant reserves: - Memorial Gardens - George Whittle Reserve - Matthews Park - Prospect Gardens - AJ Shard Reserve - Bradford Reserve - Ern Sconce Rotary Park - Irish Harp Reserve - Percy Reserve - St Johns Wood - Stan Watson Park - WT Smith Park - RL Pash Reserve - Wilson Cnr Reserve - Torrens Road Reserve - Peppermint Gums - Barker Gardens - Braund Reserve - John Rattley Reserve Due to the high profile and extent of garden beds on Prospect Road (and including Vine Plaza) this precinct is resourced to be maintained at least 2 days per fortnight with maintenance works including tree trimming, weeding, plant care and maintenance, mulching, bin sanitation, irrigation, footpath and signage repairs. The upgrades of street lighting throughout City Prospect is identified through lighting compliance checks undertaken by SA Power Networks. Lighting identified as requiring upgrade to meet the current Australian Standards is then upgraded by SA Power Networks. Locations for compliance checks this year include Braund Road, D'Erlanger Avenue, Galway Avenue and Howard Street. The undergrounding of overhead power lines is a co-operative project involving the Power Line Environment Committee (PLEC), SA Networks, Council and the Department of Planning, Transport Infrastructure. Works for stage 3 commenced in May with Council contributing $560,000 in June 2014/15. This project is run by SAPN, not Council. PLEC projects operate on a calendar year, rather than the traditional financial year adhered to by Council and is expected be completed by November 2015. 25 100 100 100 100 100 100 100 100 100 Needs Attention 25 25 25 25 25 25 25 25 25 25 In Progress Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Operating Project Report For Council 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 8,000 20,000 10,000 19,000 560,000 On Target On Target 14/15 Increase in Control Device Operating Budget 14/15 Irrigation Management Audit 14/15 Prospect Road Precinct Service 14/15 Street Lighting Upgrade Various Location 14/15 PLEC Undergrounding Prospect Road None Status Gene Fong Anders Bogdanowicz Helen Robins Dimi Shizas Alex Cortes 120 112 122 119 125 Appendices 139 CITY OF PROSPECT Annual Report 2014/2015 Page 7 of 8 Business Training Officer - Scott is progressing with his scheduled training program. He assists Assets 3 days per week with the other 2 days spent with the City Maintenance and Community Safety teams. Key focus areas have been assisting with collating data and establishing registers, preparation of documentation and scoping works. A Citizenship Ceremony was held on 29 June 2015, with 46 conferees attending. Next Citizenship Ceremony is scheduled for 21 September 2015. The Culture Survey is an annual activity related to the City of Prospect Corporate Values of Respect; Innovation; Integrity; Commitment; Enjoyment and Teamwork. Employees have been invited to complete the survey at end of June with results being collated in July. Results to be disseminated at Full Staff Meeting in October. CEO Performance Review completed in April. A Human Resource Management System (HRMS) and HR Strategy and Standards Plan (the Plan) is in progress. As at end of June quarter, the policies which have been developed are: Position Classification Policy and Procedure; Training Development Policy and Procedure; Senior Officer Remuneration Policy and Procedure; Administration Consultation Policy and Procedure, consultation with employees has occurred and the policies endorsed, training for these is scheduled in July 2015. This project is 90% complete, with the final training component remaining. Current projects being researched or progressed include: Transition into Retirement HACC Reform Climate Adaptation Project Creative Industries Group By-Law Review with Town of Walkerville Removal of illegally dumped waste is booked in for collection weekly by the hard waste contractor as Council has 8 booking reserved per week for this purpose. Any e-waste or other unsuitable items are collected by City Maintenance. Currently we are trialling a new procedure including the use of crime tape which will hopefully act as a deterrant and encourage offenders to remove illegally dumped items and appropriately dispose of them in future. Lease payment paid in full. 95 95 100 100 100 100 100 100 100 100 100 100 100 100 100 100 Needs Attention 25 25 20 25 20 25 25 25 25 25 25 25 25 25 25 25 In Progress Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Operating Project Report For Council 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 5,500 30,000 10,000 26,000 51,409 20,000 15,000 On Target On Target 14/15 Business Officer Traineeship - Infrastructure 14/15 Citizenship Ceremonies 14/15 Culture Survey/Actions 14/15 Executive Management Training/Development/Planning 14/15 HR Strategy & Roadmap Implementation 14/15 Eastern Region Alliance 14/15 Illegal Dumping Management 14/15 Storage Area Network None Status Helen Robins Sadie Lovering Anna Mellier Anna Mellier Anna Mellier Kerry Loughhead Helen Robins George Pajak 130 138 128 133 127 143 141 149
140 CITY OF PROSPECT Annual Report 2014/2015 Page 8 of Set up of Records Manager 8.1 in test has been completed and workflow can commence to be developed. In order take advantage of license savings, implementation in the production environment has been rescheduled to 2015/2016. This will result in COP being able upgrade to the latest version of TRIM and all workflow licenses will be provided at no cost. Savings of approximately $5K will be presented to fourth budget review as favourable variance. 75 100 Needs Attention 30 50 In Progress Percentage For the month ending 30/06/2015 On Target 30/06/2015 Operating Project Report For Council 1/01/2015 20,000 On Target On Target 14/15 Trim Enhancement None Status George Pajak 144 Appendices 141 CITY OF PROSPECT Annual Report 2014/2015 Page 1 of 4 Comment Acquisition of library materials has been completed for the financial year in line with available grant funding from the State Government. Comment Waste collection issues and new/replacement bin requests continue to be responded and addressed by the waste enquiry line. Raingardens have now been installed into 4 existing traffic calming device garden beds on Collingrove Avenue, Broadview by contractors Class Gardens. Street runoff will be directed into the basins via existing kerb and gutter utilised to water the vegetation, as well as filtering into the watertable. A 5kW solar system was installed at the Nailsworth Community Hall, and a 3kW solar system has been installed at the Charles Cane Reserve/Parndo Yerta Clubrooms. Comment The shelter at Memorial Gardens was showing significant signs of ageing and had been extensively vandalised. Drainage at the site was by way of open spoon drains, presenting various hazards to park users. The project involved: - Undergrounding of stormwater and backfilling drains - Replacement of the extensively damaged ceiling and fasciae - Replacement of the cracked and undulating bitumen floor surface with a concrete surface, which is more readily maintained and cleaned - Painting of the exterior surfaces (including refurbishment timber structures) - Relocation of unsightly power board cabinets to the rear premises, to restore the shelter its original presentation. A disabled access ramp was also built into the new concrete surface, giving compliant access to the adjoining playground. All works are now complete. City of Prospect's innovative Light Box Gallery has been working well and receiving great community feedback support. The first artist selected through a competitive process, Mark Warren's work is now on display. YTD YTD YTD Status Status Status 100 100 100 100 100 100 YTD Actual YTD Actual YTD Actual 100 100 100 100 100 100 YTD Target YTD Target YTD Target Needs Attention Status Status Status 25 25 50 25 50 25 Actual Actual Actual 25 25 50 25 50 25 In Progress Target Target Target UOM UOM UOM Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Finish Date Finish Date Finish Date Capital Project Report For Council 1/07/2014 1/07/2014 1/01/2015 1/07/2014 1/01/2015 1/07/2014 Start Date Start Date Start Date 9,900 20,000 18,000 65,000 25,000 108,400 Annual Annual Annual Budget Budget Budget On Target On Target Project Name 14/15 Library Capital Book Purchases Project Name 14/15 Waste - Bins 14/15 Water Sensitive Urban Design for LATM (Stage 1) 14/15 Environmental Sustainability (Building) Initiatives Project Name 14/15 WW1 Heritage Shelter Restoration (Childrens Pavilion) 14/15 Public Art - Capital None Status Officer Code Jo Cooper Officer Code Anders Bogdanowicz Anders Bogdanowicz Anders Bogdanowicz Officer Code Greg Georgopoulos Carolyn Ramsey 11 21 19 20 22 24 LTFP LTFP LTFP Ref to Ref to Ref to 1. Our Community 3. Our Environment 4. Our Character
142 CITY OF PROSPECT Annual Report 2014/2015 Page 2 of 4 Comment Design documentation for construction has been completed through consultation. Documentation consists of line marking and signage plans, as well shared use path construction. City of Prospect is currently working with DPTI to establish improved arterial road crossing for cyclists. Prospect Oval - Soil shed replacement Completed. Petanque Club - Kitchen upgrade Completed. Prospect Oval Grand Stand - Ceiling upgrade Completed North Adelaide Croquet Club - Bar upgrade Completed Community Hall - New concertina door Completed Civic Centre staff kitchen cafe door - Completed Civic Centre - New carpet Completed Cane Reserve Clubroom - New Fence Completed Tram Barn - Repointing & painting Completed Town Hall - Salt damp treatment Completed. The Driveway Upgrade Program consists of the replacement all asphalt driveways located in streets with concrete footpaths. The dilapidated asphalt driveways are reconstructed out of concrete to remove any existing trip hazards and match the adjacent footpath. The Driveway Upgrade Program is now complete. Kerb and gutter replacements are scheduled to coincide with road resurfacing and road reconstruction to achieve the best finished product and maximum economic efficiency. Kerbing works for 2014/15 are now complete. In this quarter Memorial Gardens Playspace Stage 1 has now been completed. The features include a new water feature, artistic fence, footbridge, sandpit, imagination play components, planter beds, grass areas and park furniture. All works are now complete. YTD Status 100 100 100 100 100 YTD Actual 100 100 100 100 100 YTD Target Needs Attention Status 25 25 25 25 100 Actual 25 25 25 25 100 In Progress Target UOM Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Finish Date Capital Project Report For Council 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/04/2015 Start Date 150,000 136,090 114,097 140,768 112,000 Annual Budget On Target On Target Project Name 14/15 Bicycle Plan Implementation 14/15 Council Buildings & Structures - Capital Works 14/15 Driveway Upgrade Program 14/15 Kerb and Gutter Constructions 14/15 Memorial Gardens Playspace None Status Officer Code Anders Bogdanowicz Paul Stringer Dimi Shizas Dimi Shizas Gene Fong 62 56 48 55 59 LTFP Ref to 5. Your Council Appendices 143 CITY OF PROSPECT Annual Report 2014/2015 Page 3 of 4 One tender was received with LED design concepts for the corner of Prospect Road and Fitzroy Terrace to promote local business activity and community events. At a Council workshop it was decided to not pursue signage of this type and size at that location staff were instructed to seek information from companies specialising is oversize LED screens as to best location, size and opportunity ie as per third party advertising income. A City of Prospect branded coreflute display signage system will now be located at this site in the interim, giving a consistent and improved, events and community activities promotion display system. Infrastructure for holding coreflutes signs in the verge at St Helens Park and banners on the flag poles is completed. The Pedestrian Kerb Ramp Program consists of replacement non- conforming kerb ramps within City of Prospect, to eliminate safety hazards and non-compliance to the DDA Standards. Contractors have now completed the 2014/15 program. The Footpath Reconstruction Programs consists of reconstruction asphalt footpaths with concrete block paved throughout City of Prospect. Contractors have now completed the 2014/15 program. The Road Resurfacing Program consists of resurfacing the expired road surfaces to protect the underlying pavement and improve service level to the community. The road resurfacing coincides with the Kerb and Gutter Reconstruction Program to ensure maximum economic efficiency and a greater quality of the finished asset. 2014/15 Road Resurfacing Program has now been completed. Parking signage and footpath infrastructure around Prospect North Primary School has been upgraded to address parking and traffic flow issues. The School is very pleased with the results and issues have been resolved. Play Equipment for this Park has been updated according to the requirements for this project. Drinking Fountains were installed successfully at two locations. - Matthews Reserve adjacent to the existing tennis courts - J W Rattley Reserve along the new footpath near entrance All budgeted fleet change overs are completed. This quarter Council have completed a number of infill plantings at the following reserves and parks; 1. Barkers Gardens 2. Main North and Regency Road Reserve 3. Ern Sconce Rotary Park 4. Fitzroy buffer 5. Council Office Precinct Park furniture in a number of Parks and Reserves have now been completed. The Parks and Reserves include; Charles Cane Reserve, Vine Street Plaza, Irish Harpe Reserve, Ern Sconce Rotary Park, Matthews Reserve, Stan Watson Reserve. 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 Needs Attention 25 25 25 25 25 25 50 25 25 25 25 25 25 25 25 25 50 25 25 25 In Progress Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 30/06/2015 Capital Project Report For Council 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/07/2014 1/01/2015 1/07/2014 1/07/2014 1/07/2014 9,700 7,000 25,850 10,000 25,000 14,000 496,015 914,186 413,500 200,000 On Target On Target 14/15 New Community Promotional Infrastructure (Banners and Signage) 14/15 Pedestrian Kerb Ramp 14/15 Road Design/Reconstruction - Footpath Construction Program 14/15 Road Design/Reconstruction - Road Resurfacing Program 14/15 Safe Routes to School 14/15 St Helens Park Minor Capital Works 14/15 Drinking Fountains 14/15 Fleet Management - Capital Acquisitions 14/15 Irrigation & Planting Upgrades 14/15 Park Furniture Replacement/Signage None Status Carolyn Ramsey Dimi Shizas Dimi Shizas Dimi Shizas Anders Bogdanowicz Brendan Lott Gene Fong Paul Stringer Gene Fong Gene Fong 58 50 53 51 64 10 68 54 47 60
144 CITY OF PROSPECT Annual Report 2014/2015 Page 4 of The Signage Management Program consists of the replacement damaged and vandalised regulatory signage throughout City of Prospect. Following on from a condition assessment of all regulatory signage, schedules have been compiled for the replacement of poorly scoring signage. Replacement works have now been completed for the 2014/2015 program. All angled slow points on Pulsford Road have now been upgraded to single lane slow points. All civil works have been completed including asphalt, kerbing, and linemarking. Works were completed by Friday June 26 2015. Vegetation has also been installed in all planter beds by Council's City Maintenance team. Project was completed in March 2015. 100 100 100 100 100 100 Needs Attention 0 25 50 25 50 50 In Progress Percentage Percentage Percentage For the month ending 30/06/2015 On Target 30/06/2015 30/06/2015 30/06/2015 Capital Project Report For Council 1/07/2014 1/01/2015 1/01/2015 13,000 96,000 59,630 On Target On Target 14/15 Signage Management 14/15 Slow Point Upgrade Pulsford Road 14/15 Replacement of Library PC's None Status Dimi Shizas Anders Bogdanowicz George Pajak 63 76 80 Appendices 145 CITY OF PROSPECT Annual Report 2014/2015 Page 1 of 2 Comment Comment Comment Comment YTD YTD YTD YTD Status Status Status Status ------YTD Actual YTD Actual YTD Actual YTD Actual ------YTD Target YTD Target YTD Target YTD Target Needs Attention Status Status Status Status 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual Actual Actual Actual 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 50 25 25 100 In Progress Target Target Target Target UOM UOM UOM UOM Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 31/07/2015 On Target 30/06/2016 30/06/2016 30/06/2016 30/06/2016 31/03/2016 30/06/2016 30/06/2016 31/03/2016 30/06/2016 31/03/2016 30/06/2016 30/09/2015 31/03/2016 30/06/2016 30/06/2016 30/06/2016 30/06/2016 31/12/2015 30/06/2016 30/06/2016 Finish Date Finish Date Finish Date Finish Date Operating Project Report For Council 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 Start Date Start Date Start Date Start Date 2,500 3,000 1,000 7,700 8,000 5,000 8,000 25,500 25,000 10,000 86,400 11,600 42,500 23,330 11,000 90,743 30,000 10,000 252,348 208,000 Annual Annual Annual Annual Budget Budget Budget Budget On Target On Target Project Name Animal Management Plan Community Safety After Hours Temp Staff Community Safety Officer Weekend Overtime Narrow Street Traffic Management Prospect Portrait Prize Publications - Prospect Magazine Radio Frequency Identification for Library (Operating) Tourrific Prospect Club5082 Video Production Communication Strategy Community Development Plan - Stage 2 Project Name Eastside Business Enterprise Centre Economic Analysis of Prospect Economy Digital Economy Strategy Implementation NBN Digital Hub Main North Road Masterplan (Stage 1) Project Name Veggie Verges Project Name Local Heritage & Historic Conservation Zones DPA Heritage Grant Program Reconciliation Action Plan None Status Officer Code Brad Scholefield Brad Scholefield Brad Scholefield Anders Bogdanowicz Carolyn Ramsey Chris Newby Jo Cooper Carolyn Ramsey Brendan Lott Chris Newby Brendan Lott Officer Code Jennifer Uebergang Jennifer Uebergang Jennifer Uebergang Jo Cooper Jennifer Uebergang Officer Code Anders Bogdanowicz Officer Code Chris Newby Chris Newby Carolyn Ramsey 4 3 7 6 8 15 14 17 19 23 21 34 33 38 43 44 50 55 58 60 LTFP LTFP LTFP LTFP Ref to Ref to Ref to Ref to 1. Our Community 2. Our Economy 3. Our Environment 4. Our Character
146 CITY OF PROSPECT Annual Report 2014/2015 Page 2 of Comment YTD Status ------YTD Actual ------YTD Target Needs Attention Status 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 25 25 25 50 25 25 50 25 50 25 25 25 25 25 25 100 In Progress Target UOM Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 31/07/2015 On Target 30/06/2016 30/06/2016 30/09/2015 30/06/2016 31/12/2015 30/06/2016 30/06/2016 31/12/2015 30/06/2016 31/12/2015 30/06/2016 30/06/2016 30/06/2016 30/06/2016 31/12/2015 30/06/2016 Finish Date Operating Project Report For Council 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 Start Date 6,000 8,000 8,000 7,280 25,000 27,000 35,500 13,300 13,500 22,000 12,229 39,000 25,000 22,000 40,000 100,000 Annual Budget On Target On Target Priorities City Wide Public Art Advisory Board Project Name Broadview Oval Master Plan Air Raid Shelter Stage One Asset Condition Assessment Churchill Road (South/East) Garden Bed Upgrades Increase in Footpath Maintenance Irrigation Management Audit Street Lighting Audit Street Lighting Upgrade Various Locations Business Officer Traineeship - Infrastructure Dept Citizenship Ceremonies Culture Survey/Actions Executive Management Training/Development/Planning Eastern Region Alliance Offsite Storage of Records External Grant & Sponsorship Procurement None Status Carolyn Ramsey Officer Code Brendan Lott Lesley Golley Dimi Shizas Gene Fong Dimi Shizas Gene Fong Anders Bogdanowicz Dimi Shizas Alex Cortes Sadie Lovering Anna Mellier Kerry Loughhead Kerry Loughhead George Pajak Jennifer Uebergang 63 76 85 87 96 88 78 84 83 102 105 100 101 108 112 127 LTFP Ref to 5. Your Council Appendices 147 CITY OF PROSPECT Annual Report 2014/2015 Page 1 of Comment Comment Comment YTD YTD YTD Status Status Status ------YTD Actual YTD Actual YTD Actual ------YTD Target YTD Target YTD Target Needs Attention Status Status Status 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual Actual Actual 25 25 25 25 50 50 25 25 25 25 25 50 25 25 50 50 25 50 In Progress Target Target Target UOM UOM UOM Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage Percentage For the month ending 31/07/2015 On Target 30/06/2016 30/06/2016 30/06/2016 30/06/2016 31/12/2015 31/12/2015 30/06/2016 30/06/2016 30/06/2016 30/06/2016 30/06/2016 31/12/2015 30/06/2016 30/06/2016 31/12/2015 31/12/2015 30/06/2016 31/12/2015 Finish Date Finish Date Finish Date Capital Project Report For Council 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 1/07/2015 Start Date Start Date Start Date 67,000 25,000 30,000 12,000 30,000 10,000 14,000 25,000 109,000 100,000 143,748 774,590 314,967 730,756 449,500 240,000 128,117 110,000 Annual Annual Annual Budget Budget Budget On Target On Target Project Name Library Capital Book Purchases Radio Frequency Identification for Library (Capital) Project Name Public Art - Capital Project Name Beautification Project for All Parks & Reserves Bicycle Plan Bus Shelter Upgrades (DDA Compliance) Driveway Upgrade Program Footpath Construction - Miscellaneous Kerb and Gutter Constructions LED Signage System (Fitzroy Tce) Road Design/Reconstruction (Capital) Charles Cane Reserve / Parndo Yerta Shed Fleet Management - Capital Acquisitions Memorial Gardens Playspace Stage 2 of 4 Park Furniture Replacement/Signage Tennant Green Machine 636 Air Sweeper Upgrade of Playspace in Identified Parks Footpath Sanitation Unit (Capital) None Status Officer Code Jo Cooper Jo Cooper Officer Code Carolyn Ramsey Officer Code Gene Fong Anders Bogdanowicz Anders Bogdanowicz Dimi Shizas Dimi Shizas Dimi Shizas Carolyn Ramsey Dimi Shizas Paul Stringer Paul Stringer Gene Fong Gene Fong Paul Stringer Gene Fong Paul Stringer 7 9 22 35 46 45 36 39 40 44 38 56 50 54 55 57 70 79 LTFP LTFP LTFP Ref to Ref to Ref to 1. Our Community 4. Our Character 5. Your Council
148 CITY OF PROSPECT Annual Report 2014/2015 Appendices 149 CITY OF PROSPECT Annual Report 2014/2015 150 CITY OF PROSPECT Annual Report 2014/2015 Appendices 151 CITY OF PROSPECT Annual Report 2014/2015 152 CITY OF PROSPECT Annual Report 2014/2015 Appendices 153 CITY OF PROSPECT Annual Report 2014/2015 154 CITY OF PROSPECT Annual Report 2014/2015 Appendices 155 CITY OF PROSPECT Annual Report 2014/2015 156 CITY OF PROSPECT Annual Report 2014/2015 Appendices 157 CITY OF PROSPECT Annual Report 2014/2015 158 CITY OF PROSPECT Annual Report 2014/2015 Appendices 159 CITY OF PROSPECT Annual Report 2014/2015 160 CITY OF PROSPECT Annual Report 2014/2015 Appendices 161 CITY OF PROSPECT Annual Report 2014/2015 162 CITY OF PROSPECT Annual Report 2014/2015 Appendices 163 CITY OF PROSPECT Annual Report 2014/2015 164 CITY OF PROSPECT Annual Report 2014/2015 Appendices 165 CITY OF PROSPECT Annual Report 2014/2015 166 CITY OF PROSPECT Annual Report 2014/2015 Appendices 167 CITY OF PROSPECT Annual Report 2014/2015 168 CITY OF PROSPECT Annual Report 2014/2015 Appendices 169 CITY OF PROSPECT Annual Report 2014/2015 170 CITY OF PROSPECT Annual Report 2014/2015 Appendices 171 CITY OF PROSPECT Annual Report 2014/2015 172 CITY OF PROSPECT Annual Report 2014/2015 Appendices 173 CITY OF PROSPECT Annual Report 2014/2015 174 CITY OF PROSPECT Annual Report 2014/2015 Appendices 175 CITY OF PROSPECT Annual Report 2014/2015 176 CITY OF PROSPECT Annual Report 2014/2015 WASTE CARE SA
General Purpose Financial Reports for the year ended 30 June 2015
TABLE OF CONTENTS Page
Certification of Financial Statements 1
Principal Financial Statements Statement of Comprehensive Income 2 Balance Sheet 3 Statement of Changes in Equity 4 Cash Flow Statement 5
Notes to, and forming part of, the Principal Financial Statements
Note 1 - Significant Accounting Policies N6-8 Note 2 - Income N9 Note 3 - Expenses N9 Note 4 - Carbon Taxation N10 Note 5 - Current Assets N10 Note 6 - Asset Disposal & Fair Value Adjustments N11 Note 7 - Infrastructure, Property, Plant & Equipment N12 Note 8 - Current & Non Current Liabilities N13 Note 9 - Reconciliation of Cash Flow Statement N14 Note 10 - Contingencies & Assets & Liabilities Not Recognised in the Balance Sheet N15 Note 11 - Events After the Balance Sheet Date N15 Note 12 - Uniform Presentation of Finances N16
Waste Care SA's Certificate of Audit Independence 17 Audit Certificate of Audit Independence 18 Audit Report 19 Appendices 177 CITY OF PROSPECT Annual Report 2014/2015 WASTE CARE SA
ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2015
CERTIFICATION OF FINANCIAL STATEMENTS
We have been authorised by Waste Care SA to certify the financial statements in their final form. In our opinion:
the accompanying financial statements comply with the Local Government Act 1999, Local Government (Financial Management) Regulations 2011 and Australian Accounting Standards.
the financial statements present a true and fair view of the Authority’s financial position at 30 June 2015 and the results of its operations and cash flows for the financial year.
internal controls implemented by the Authority provide a reasonable assurance that the Authority’s financial records are complete, accurate and reliable and were effective throughout the financial year.
the financial statements accurately reflect the Authority’s accounting and other records.
……………………………………. ……………………………………... Trevor Hockley Cr John Kennedy EXECUTIVE OFFICER CHAIRPERSON
Date: 25 September 2015
Page 1
178 CITY OF PROSPECT Annual Report 2014/2015 WASTE CARE SA
STATEMENT OF COMPREHENSIVE INCOME for the year ended 30 June 2015
2015 2014 Notes $ $ INCOME Commercial Activities 2 643,350 1,325,517 Investment Income 27,048 14,570 Other - Carbon Tax recoverable 4 - 34,456
Total Income 670,399 1,374,542
EXPENSES Materials, contracts & other expenses 3 415,790 564,232 Depreciation, amortisation & impairment 3 - 361,271 Finance Costs 3 297,903 744,719 Other - Carbon Taxation 4 - 34,456
Total Expenses 713,693 1,704,678
OPERATING SURPLUS / (DEFICIT) (43,294) (330,136)
Asset disposal & fair value adjustments 6 - -
NET SURPLUS / (DEFICIT) (43,294) (330,136)
Other Comprehensive Income Changes in Revaluation Surplus, Property, Plant & Equipment - 507,304
Total Other Comprehensive Income - 507,304
TOTAL COMPREHENSIVE INCOME (43,294) 177,168
This Statement is to be read in conjunction with the attached Notes. Appendices 179 CITY OF PROSPECT Annual ReportPage 2014/2015 2 WASTE CARE SA
BALANCE SHEET for the year ended 30 June 2015
2015 2014 ASSETS Notes $ $ Current Assets Cash and cash equivalents 5 241,607 505,290 Trade & other receivables 5 18,228 853,758 Other receivable - accrued income 4 - 34,456 Current Assets Held for Sale Infrastructure, property, plant & equipment 7 - 11,000,000
Total Current Assets 259,835 12,393,504
Non-Current Assets Infrastructure, property, plant & equipment - -
Total Non-current Assets - -
Total Assets 259,835 12,393,504
LIABILITIES Current Liabilities Trade & other payables 8 26,765 835,540 LGFA Loan 8 - 11,281,600
Total Current Liabilities 26,765 12,117,140
Total Liabilities 26,765 12,117,140
NET ASSETS 233,070 276,364
EQUITY Accumulated Surplus 233,070 (1,730,940) Asset Revaluation - 2,007,304 TOTAL EQUITY 233,070 276,364
This Statement is to be read in conjunction with the attached Notes.
180 CITY OF PROSPECT Annual Report 2014/2015
Page 3 WASTE CARE SA
STATEMENT OF CHANGES IN EQUITY for the year ended 30 June 2015
Asset Accumulated TOTAL Revaluation Surplus EQUITY Reserve 2015 Notes $ $$
Balance at end of previous reporting period (1,730,940) 2,007,304 276,364 Restated opening balance (1,730,940) 2,007,304 276,364 Net Surplus / (Deficit) for Year (43,294) - (43,294) Other Comprehensive Income Transfer to accumulated surplus on sale of infrastructure, 2,007,304 (2,007,304) - property, plant & equipment Funds from Member Councils Balance at end of period 233,070 - 233,070
2014
Balance at end of previous reporting period (1,400,804) 1,500,000 99,196 Restated opening balance (1,400,804) 1,500,000 99,196 Net Surplus / (Deficit) for Year (330,136) (330,136) Other Comprehensive Income Changes in revaluation surplus - infrastructure, property, - 507,304 507,304 plant & equipment Funds from Member Councils - - - Balance at end of period (1,730,940) 2,007,304 276,364
This Statement is to be read in conjunction with the attached Notes Appendices 181 CITY OF PROSPECT Annual Report 2014/2015
Page 4 WASTE CARE SA
CASH FLOW STATEMENT for the year ended 30 June 2015
2015 2014 CASH FLOWS FROM OPERATING ACTIVITIES Notes $ $ Receipts Members contributions - - Commercial Activities 1,512,605 1,631,745 Investment Income 27,780 14,570 Payments Members Contracts & Other Services (1,224,565) (787,847) Finance Charges (297,903) -
Net Cash provided by Operating Activities 9 17,917 858,468
CASH FLOWS FROM INVESTING ACTIVITIES Receipts Fixed assets disposal 6 11,000,000 -
Net Cash provided by Investing Activities 11,000,000 -
CASH FLOWS FROM FINANCING ACTIVITIES Payments Repayment of borrowings & finance lease liabilities (11,281,600) - Finance Charges - (744,720)
Net Cash (used in) Financing Activities (11,281,600) (744,720) Net Increase (Decrease) in cash held (263,683) 113,748
Cash & cash equivalents at beginning of period 9 505,290 391,542
Cash & cash equivalents at end of period 9 241,607 505,290
This Statement is to be read in conjunction with the attached Notes
182 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS
for the year ended 30 June 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES
This general purpose financial report has been prepared in accordance with applicable Australian Accounting Standards, Australian Accounting Interpretaions and other authoritative pronouncements of the Australian Accounting Standards Board and the requirements of the Local Government Act 1999. The accounting policies have been consistently applied, unless otherwise stated. Waste Care SA is a Regional Subsidiary under Section 43 and Schedule 2 of the Local Government Act 1999. The Constituent Councils and their respective percentages of equity are as follows:
Constituent Council Equity Share % Adelaide City Council 23.75 City of Campbelltown 23.75 City of Charles Sturt 23.75 City of Norwood, Payneham & St. Peters 17.81 City of Prospect 5.00 Corporation of the Town of Walkerville 5.94
Waste Care SA operated a Resource Recovery and Waste Transfer Station facility (RRWTS) within an Integrated Resource Management Centre (IRMC) at Wingfield, South Australia, on land leased from Adelaide City Council.
The financial report was authorised for issue by certificate under clause 11 of the Local Government (Financial Management) Regulations 2011.
The following is a summary of the material accounting policies adopted by the Subsidiary in the preparation of the financial report. The accounting policies have been consistently applied, unless otherwise stated.
Basis of preparation
Reporting Basis and Conventions
The financial report has been prepared on an accruals basis and is based on historical costs modified by the revaluation of selected non-current assets, and financial assets and financial liabilities for which the fair value basis of accounting has been applied.
Accounting Policies
(a) Income Tax
Waste Care SA operates as a regional subsidiary of the member councils pursuant to section 43 of the Local Government Act 1999. Accordingly, it is not liable to pay income tax.
(b) Property, Plant and Equipment
Each class of property, plant and equipment is carried at cost or fair value less, where applicable, any accumulated depreciation and impairment losses. Selected assets are depreciated over their useful lives commencing from the time that the asset is held ready for use.
The depreciation rates used for items of plant & equipment are:
Class of Fixed Asset Depreciation Rate Furniture and fittings 20% Computer Equipment 33% Other equipment and vehicles 20%
The asset which represented the Resource Recovery and Waste Transfer Station (RRWTS), being a facility within the Integrated Resource Management Centre (IRMC) was revalued in accordance with AASB 116 at 30 June 2011 to $12,500,000.
There was a legal agreement (Project Agreement) between Waste Care SA ( the Principal) and the Contractors (or its related nominee entity) whereby after 10 years Waste Care SA under the Project Agreement (Section 31) may enforce a compulsory purchase of the RRWTS by the Contractors (or its nominee related entity) at its full historic cost of $11 million. The lease with Adelaide Resource Recovery Ltd (ARR) may also be assigned. This agreement was enforced during the year, with settlement effected on 17 February 2015.
The Board of WCSA previously resolved to change its policy on depreciating the RTWS. Depreciation expense of $336,000 per year has been charged from 1 July 2008 to 30 June 2011. The asset was revalued as at 30 June 2011 and depreciation adjusted on a straight line basis to $333,101 for the remaining 34.5 years of the life of the lease with the Adelaide City Council.
A valuation was not undertaken as the Project Agreement was not renewed as at 31st December 2014 and the compulsory purchase of the facility was exercised for $11 million. In accordance with AASB 13 Fair Value Measurement, under hierarchy Level 1 input, the RRWTS was previously revalued to that by which it will be sold under the Project Agreement.
Fair Value as at Level 1 Level 2 Level 3 30 June 2014 Appendices Resource Recovery and Waste Transfer Station 11,000,000 - - 11,000,000 183 CITY OF PROSPECT Annual Report 2014/2015
Page N6 WASTE CARE SA
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd)
(c) Impairment Assets that have an indefinite useful life are not subject to depreciation and are reviewed annually for impairment. Assets that are subject to depreciation are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset's carrying amount exceeds its recoverable amount (which is the higher of the present value of future cash outflows or value in use).
(d) Cash And Cash Equivalents and other Financial Instruments
Cash Assets include all amounts readily convertible to cash on hand at the Subsidiary's option with an insignificant risk of changes in value with a maturity of three months or less from the date of acquisition.
All receivables are reviewed as at the reporting date and adequate allowance made for amounts the receipt of which is considered doubtful. All financial instruments are recognised at fair value at the date of recognition.
(e) Leases Lease payments for operating leases, where substantially all of the risks and benefits remain with the lessor are charged as expenses in the periods in which they are incurred.
(f) Revenue Revenue from the sale of services is recognised upon delivery of the service to customers. Interest revenue is recognised on a proportional basis taking into account the interest rates applicable to the financial assets. Dividend revenue is recognised when the right to receive a dividend has been established.
(g) Borrowing Costs
Borrowing costs directly attributable to the acquisition, construction or production of assets that necessarily take a substantial period of time to prepare for their intended use, or sale, are added to the cost of those assets, until such time as the assets are substantially ready for their intended use or sale. All other borrowing costs are recognised in the income statment in the period in which they are incurred.
(h) Goods and Services Tax (GST) Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Tax Office. In these circumstances the GST is recognised as part of the cost of acquisition of the asset or as part of an item of the expense. Receivables and payables in the balance sheet are shown inclusive of GST.
(i) Comparative Figures
When required by Accounting Standards, comparative figures have been adjusted to conform to changes in presentation for the current financial year.
(j) Financial Instruments Recognition
Financial instruments are initially measured at cost on trade date, which includes transaction costs, when the related contractual rights or obligations exist. Subsequent to initial recognition these instruments are measured as set out below.
Financial assets at fair value through profit and loss
A financial asset is classified in this category if acquired principally for the purpose of selling in the short-term or if so designated by management. Derivatives are also categorised as held for trading unless they are designated as hedges. Realised and unrealised gains and losses arising from changes in the fair value of these assets are included in the income statement in the period in which they arise.
Available-for-sale financial assets
Available-for-sale financial assets include any financial assets not included in the above categories. Available-for-sale financial assets are reflected at fair value. Unrealised gains and losses arising from changes in fair value are taken directly to equity.
Financial liabilities
Non-derivative financial liabilities are recognised at amortised cost, comprising original debt less principal payments and amortisation. 184 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES (Cont'd)
(k) Critical Accounting Estimates and Judgments The Subsidiary evaluates estimates and judgements incorporated into the financial report based on historical knowledge and best available current information. Estimates assume a reasonable expectation of future events and are based on current trends and economic data, obtained both externally and within the Subsidiary.
Key Estimates - Impairment
The subsidiary assesses impairment at each reporting date by evaluating conditions specific to the subsidiary that may lead to impairment of assets. Where an impairment trigger exists, the recoverable amount of the asset is determined. Value-in-use calculations performed in assessing recoverable amounts incorporate a number of key estimates.
Key Judgments - Doubtful Debts Allowance Accounts receivable are reviewed at each reporting date to establish the collectability.
(l) Going Concern Basis
The Board of Management of WCSA notes the accumulated surplus of $233,070. The objective of WCSA is to minimise the cost impact of services provided to its Member Councils. WCSA has a statutory guarantee from its Member Councils to meet all financial obligations. Waste Care SA ceased trading on 31st December 2014. The put option in the Project Agreement with Transpacific Industries Group Ltd (TPI) was exercised on 17th February 2015 (refer Note 1(b)) and the lease with ARR was assigned to TPI. Member Councils have all written to the Minister for Local Government seeking to wind up Waste Care SA. The Office of Local Government has advised that a recommendation has been made to the Minister to wind up WCSA. Appendices 185 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
2015 2014 Notes $ $
NOTE 2: INCOME Operating Activites Gate Fees for delivery 191,606 451,227 Commercial Contributions 439,776 859,993 Jeffries Profit Share 11,237 13,980 Sundry Income 731 316 643,350 1,325,517
NOTE 3: EXPENSES Prescribed Expenses Auditor's Remuneration 5,317 5,593 Operating Leases 110,194 197,410
Other Materials Contracts & Expenses Managerial Services 158,068 202,707 Council Rates 33,432 62,322 Emergency Services Levy - 6,046 Accountancy fees 875 1,170 Sundry - 365 Legal Expenses 33,818 12,468 Insurance 59,534 70,086 Education Wingfield - 5,000 Admin Other 1,770 1,065 Bad Debt Write Off 12,782 - 415,790 415,790 564,232 Finance Costs Loan Interest 297,595 744,385 Bank Charges 308 334 297,903 297,903 744,719 Depreciation & Amortisation Capitalised Interest - 28,170 Depreciation - 333,101 - - 361,271
186 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
NOTE 4: CARBON TAXATION
As per The Clean Energy Act 2011, Waste Care SA was liable for Carbon Taxation on tonnes disposed of during the financial year ending 30 June 2014. The rate payable on tonnes at 30 June 2014 was $0.53 per tonne.
Accrual for Carbon Taxation Payable - Liability 2014 2014 Principle Tonnes 65,011 Carbon Taxation Rate per tonne $0.53
Total Amount Payable by Waste Care SA 34,456
Accrual for Carbon Tax Receivable - Asset The charge per each member council is as follows:
Carbon Constituent Council Taxation TONNES Payable Adelaide City Council 6,138 $3,253 City of Campbelltown 9,924 $5,260 City of Charles Sturt 27,511 $14,581 City of Norwood, Payneham & St. Peters 7,337 $3,889 City of Prospect 4,381 $2,322 Corporation of the Town of Walkerville 1,556 $825 Client Council City of Mitcham 7,359 $3,900 Adelaide Hills Council 805 $427 Carbon Taxation Receivable $34,456
2015 2014 Notes $ $
NOTE 5: CURRENT ASSETS Cash at Bank 241,607 505,290 Receivables 18,228 853,758
259,835 1,359,048 Appendices 187 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
Note 6 - ASSET DISPOSAL & FAIR VALUE ADJUSTMENTS
2015 2014 Notes $'000 $'000
INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT Assets renewed or directly replaced Proceeds from disposal 11,000,000 - Less: Carrying amount of assets sold 11,000,000 -
NET GAIN (LOSS) ON DISPOSAL OR REVALUATION - - OF ASSETS
188 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
NOTE 7: INFRASTRUCTURE, PROPERTY, PLANT & EQUIPMENT
2014 2015 $ $ AT FAIR ACCUM CARRYING AT FAIR ACCUM CARRYING AT COST REVALUATION AT COST REVALUATION VALUE DEP'N AMOUNT VALUE DEP'N AMOUNT
Plant & Equipment - 11,000,000 2,007,304 (2,007,304) 11,000,000 - - - - Disbursement & Capitalised Interest - 281,696 - (281,696) - - - - -
TOTAL PROPERTY, PLANT & - 11,281,696 2,007,304 (2,289,000) 11,000,000 - - - - - EQUIPMENT
2014 2015 CARRYING AMOUNT MOVEMENTS DURING YEAR
CARRYING Additions CARRYING Disposals Depreciation Impariment Transfers Net Revaluation AMOUNT New/Upgrade Renewals AMOUNT
Plant & Equipment 11,000,000 (11,000,000) - - - Disbursement & Capitalised Interest - -
TOTAL INFRASTRUCTURE, 11,000,000 - - (11,000,000) - - - PROPERTY, PLANT & EQUIPMENT Comparatives 10,853,967 - - - (361,271) - - 507,304 11,000,000
The Board and Member Councils of Waste Care SA (WCSA) had resolved to not renew the Project Agreement with Transpacific Industries Group Ltd (TPI) and to enforce the compulsory purchase Clause 31 in the Agreement requiring TPI to purchase the WCSA facility for its original cost of $11 million. Settlement of this sale ocurred on 17 February 2015.
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
NOTE 8: LIABILITIES 2015 2014 $ $ TRADE & OTHER PAYABLES Notes Current Non-current Current Non-current Creditors 12,193 - 784,631 - GST Payable 2,857 - 61,102 - GST Receivable 3,409 - (50,497) - Accruals 8,306 40,304 26,765 - 835,540 -
OTHER LIABILITIES Loans - - 11,281,600 - - - 11,281,600 -
Waste Care SA had all of its loans through the LGFA.These finance contracts matured at or around December 2014 which was the initial term of the Project Agreement with Transpacific Industries Group Ltd (TPI). Member Councils resolved that the WCSA facility be sold back to TPI for $11 million and that the funds were used to extinguish all loans with the LGFA.
190 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
NOTE 9:- RECONCILIATION TO CASH FLOW STATEMENT
(a) Reconciliation of Cash Cash Assets comprise highly liquid investments with short periods to maturity subject to insignificant risk of changes of value. Cash at the end of the reporting period as shown in the Cash Flow Statement is reconciled to the related items in the Balance Sheet as follows:
2015 2014 Notes $$ Cash at Bank 241,607 505,290
Balances per Cash Flow Statement 241,607 505,290
Reconciliation of Change in Net Assets to Cash from Operating Activities Net (Deficit) (43,294) (330,136) Non-cash items in Income Statement Depreciation - 333,101 Amortisation - 28,170 Finance Charges - 744,719
Add (Less): Changes in Net Current Assets Net (increase) decrease in receivables 869,986 (29,097) Net increase (decrease) in trade & other payables (804,436) 129,027 Net increase (decrease) in GST payable (4,339) (17,317)
Net Cash provided by operations 17,917 858,467 Appendices 191 CITY OF PROSPECT Annual Report 2014/2015
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NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
NOTE 10: CONTINGENCIES & ASSETS & LIABILITIES NOT RECOGNISED IN THE BALANCE SHEET
The following assets and liabilities do not qualify for recognition in the Balance Sheet but knowledge of those items is considered relevant to user of the financial report in making and evaluating decisions about the allocation of scarce resources.
2015 2014 $ $ Leasing Commitments Payable not later than one year - 109,542
During the year Adelaide Resource Recovery Pty Ltd (ARR) purchased the land at Wingfield from Adelaide City Council (ACC) which had the registered lease with WCSA. Consequently the lessor became ARR and this lease has now been assigned to Transpacific Industries Group Ltd (TPI) as part of the sale of the WCSA facility. Clause 2.5.4 of the assigned lease expressly states that WCSA is responsible for the performance of TPI's obligations under the assigned lease. The annual rent for the year ending June 2015 was $219,000 and the rent is subject to CPI increases. The initial term of the lease expires on 3rd January 2026 with the lessee having the right of renewal for a further 21 years. Member Councils have acknowledged their ongoing obligations under the assigned lease prior to their decision to request that the Minister for Local Government wind up the Regional Subsidiary.
NOTE 11 - EVENTS AFTER THE BALANCE SHEET DATE
There are no relevent events to report after the balance date that will require adjustments to the financial statements.
192 Page N15 CITY OF PROSPECT Annual Report 2014/2015 WASTE CARE SA
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS for the year ended 30 June 2015
Note 12 - UNIFORM PRESENTATION OF FINANCES
The following is a high level summary of both operating and capital investment activities of the Authority prepared on a simplified Uniform Presentation Framework basis.
All Councils in South Australia have agreed to summarise annual budgets and long-term financial plans on the same basis.
The arrangements ensure that all Councils provide a common 'core' of financial information, which enables meaningful comparisons of each Council's finances
2015 2014 $ $
Income 670,399 1,374,542 less Expenses 713,693 1,704,678 Operating Surplus / (Deficit) (43,294) (330,136) less Net Outlays on Existing Assets Depreciation, Amortisation and Impairment - 361,271 - 361,271 less Net Outlays on New and Upgraded Assets - -
Net Lending / (Borrowing) for Financial Year (43,294) 31,135 Appendices
193Page N16 CITY OF PROSPECT Annual Report 2014/2015 WASTE CARE SA
ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2015
CERTIFICATION OF AUDITOR INDEPENDENCE
To the best of our knowledge and belief, we confirm that, for the purpose of the audit of Waste Care SA for the year ended 30 June 2015, the Authority’s Auditor, HLB Mann Judd, has maintained its independence in accordance with the requirements of the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 made under that Act.
This statement is prepared in accordance with the requirements of Regulation 22(3) Local Government (Financial Management) Regulations 2011.
……………………………………. ……………………………………. Mr Trevor Hockley Cr John Kennedy EXECUTIVE OFFICER PRESIDING MEMBER AUDIT COMMITTEE
Date: 25 September 2015
194 CITY OF PROSPECT Annual Report 2014/2015
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Page 18 196 CITY OF PROSPECT Annual Report 2014/2015 Page 19 Appendices 197 CITY OF PROSPECT Annual Report 2014/2015 128 Prospect Road Phone: 8269 5355 prospect.sa.gov.au PO Box 171 Fax: 8269 5834 Prospect SA 5082 Email: [email protected]