DISTRICT TOURISM PROMOTION COUNCIL, KANNUR (Under Dept.Of Tourism, Govt.Of Kerala) Taluk Office Campus, Kannur District, Kerala

DISTRICT TOURISM PROMOTION COUNCIL, KANNUR (Under Dept.of Tourism, Govt.of Kerala) Taluk Office Campus, Kannur District, Kerala State, Pin – 670002 Phone: 0497-2706336,2760255,2702466 Mail:[email protected] Ref: DTPC/207N/2014 Date : 28/04/2014 Name of scheme: Bid for License for running Paithalmala Tourist Complex in Kannur District at Kerala. Disclaimer This tender document has been issued by the Secretary, District Tourism Promotion Council. The restrictions and conditions relating to the project are for selecting an appropriate party. The aim of this document is to provide information of bid process and assess appropriateness of the proposal received for the allotment of land on long term lease for the defined purpose. This tender document is not an agreement and is not an offer or invitation by to any party. The purpose of this Tender document is to provide interested parties with information to assist in the formulation of their Tender. This tender document does not purport to contain all the information each Tenderer may require. The applicant should immediately inform the District collector Chairman, DTPC incase of any anomaly in this document. If this office does not receive any written information, it will be considered that the applicant is satisfied and the tender document is complete in all respect. In case of any clarification, query and concern regarding the terms and condition, the decision of DTPC will be final and binding upon one and all. All issues between the DTPC and tenderer will be under the jurisdiction of session court of District Kannur. The information furnished in this document or any other information made available to the applicant will be subject to change. The Secretary, DTPC Kannur may at any stage update /amend/add any information in this document without assigning any reason. The DTPC reserves the right to accept or reject any or all applications without assigning 2 reason .No claim regarding expenses on preparation of submitting the tender document will be accepted.

Ref: DTPC/207N/2014 Date : 28/04/2014 Name of scheme: Bid for License for running Paithalmala Tourist Complex in Kannur District at Kerala. RE- TENDER NOTICE The District Tourism Promotion Council, Kannur(Under Dept.of Tourism , Govt.of Kerala) propose to lease out the Paithalmala Tourist Complex in Kannur District. The lease will be for a period of five(5) years, but will be extended upto a period of 10 years to those who run the resort satisfactorily. There will be a 10% annual increase in the rent every year (From first year onwards). Competitive bids system is called for from interested parties with sound financial background, having experience in the similar field for a period of 3 years in the past 5 years. Experienced tour operators may also apply. The facilities that are proposed to the leased out at the Paithalmala Tourist Complex in Kannur District is follows 1.Reception Building 2 Restaurant Building- 4 rooms 3 Cottage building- Ground Floor-4 rooms 4 Cottage Building- First Floor- 4 rooms (Details of electrical and sanitary items may also seen)

The pre-qualification criteria are. a. They should have a business turnover of Rs 4 Lakhs per year. 3

B .Experience in running and managing business of similar nature at least for 3 years within the past 5 years. Price bids to be submitted for the running the complex with an EMD of Rs.10,0000/- (One Lakhs Only) in the form of DD in favour of District Collector & Chairman ,DTPC, Kannur or DTPC Kannur payable at Kannur. The financial bids should be sealed in cover. For one party one pre- qualification bid is sufficient. The pre-qualification bid, the DDs towards EMD and the price bids in the Form of Tender should be sealed in a cover ,super scribed as “Bid for Leasing Paithalmala Tourist Complex in Kannur District” and delivered in the office of the under signed before 12 th May 2014, 2 pm .The tender form will be sold from DTPC office till 2014 May 12 , 12 pm on office hours. The cover will be opened at 2.30pm on the same day in the presence of tenders or their authorized agents who may be present at the time. If it is a holiday tender will be open on next working day at the same time based on the evaluation of the pre-qualification and price bids suitable agencies will be short listed. The tender forms will be sold from during office hours till 1pm of last date. The tender form can be had from the office of the under signed or from the office of the Secretary, DTPC, Kannur on payment of Rs.2500/- + 100 Tax (processing fee). The District Collector & Chairman, DTPC, Kannur reserves the right to accept or reject any or all tenders without assigning any reason what so ever. Further details and tender conditions can be seen from the bid document purchased or from the web site www.keralatourism.org The quoting agency may contact the Secretary, DTPC, Kannur for inspecting the premises before submitting their quotations. The selected agency will be notified by the District Collector &Chairman DTPC within a period of 20 days through a selection notice. The selected agency will have to remit a security deposit as mentioned in the terms and conditions and execute an agreement in the Kerala Stamp paper worth Rs.100/- as per pro forma given in the bid within a period of 20 days.

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District Collector & Chairman, DTPC Kannur 13/01/2014

PRE-QUALIFICATION OF AGENCIES Name of scheme: Bid for License for running of Paithalmala Tourist Complex in Kannur District

BRIEF DESCRIPTION OF PROJECT: The resort/complex is located in a hill area, 65 km from the main land of Kannur. There are no other facilities for accommodation except private hotels. At the same time both domestic and foreign tourists visiting the area frequently. So there is a lot of enquiries for rooms. The Department of Tourism, Govt. of Kerala has constructed a tourist complex at Paithalamala. Now the department proposes to lease out the complex to the suitable agencies/persons. The details are given in the tender notice. Pre-qualification bid given below may be filled up and given for getting short listed.

1.DETAILS OF THE AGENCIES 1. Name of Agency/Person ______2. Address ______Pincode

Telephone of contact person (O) ______Mobile ______Fax ______E-mail ______Website ______

3. Nature of Firm Property Firm (Please select the Partnership Firm appropriate) Others…….(specify)

4. Nature of Company Private Ltd. (Please select the Public Ltd appropriate ) other (specify)

5. Details of proprietors/Partners/Directors ______Note: Attach separate sheets if required as Annexure No ______

6.Date of Registration of Firm/Company ______

7. Details of previous experience in business field of running shops, travel tour operator agencies and restaurants.

Sl.No Name &Address Type of Average Remarks of Owner of Business with monthly premises date of Opening turnover of establishment during last With Address three year.

8. Name & Address of Bankers Of the agency ______

______

Pincode

Telephone No: ______Furnish additional details such as Own funds, other services etc. in the space given below. ______7

______Declaration I /We hereby certify that the details given below are correct to best of my/our knowledge. I /We have no objection for the DTPC for contacting our clients/Banker for reference.

Place: Signature of the Bidder Date: Name: Designation:

CONDITIONS 1. The selection process will be based on the highest lease rent offered in the normal course. 2. An agreement has to be executed within 20 days of the receipt of selection notice after remitting the required security deposit. The licensee shall pay a security deposit amounting to a sum equivalent to One year License fees or minimum 10 lakhs(which is higher that should pay) quoted by them. This security deposit will be refunded without interest on the expiry of the License period or on the termination of the License agreement whichever is earlier. 8

3. The rate quoted by the Licensee as monthly license fees (lease rent) with the annual increase is valid for the lease period of Five years only from the date of signing the agreement, but will be extended to those who run the business satisfactorily for a further period of 5 years subject to renewal of the Lease Agreement.10 % Lease rent will be increased on every year from 1st year onwards. The licensee shall bear the cost of electricity charges, additional deposit amount to KSEB, water charges building tax and other tax/rent payable to local authorities. 4. The licensee shall remit the lease rent in advance before the 5th of every month. 5. The licensee shall be permitted to do the business only in such a way that good quality of service is maintained to the customers. The licensee shall run the restaurant, rooms for the purpose for which it is leased out. The price for all item sold here shall be moderate and reasonable. 6. The licensee should exhibit legibly the price list of each and every items, sold as per prevailing act and rules of consumer protection, weights and measures and V A T departments. 7. The Licensee shall not be subjected to any complaint from any of the customers in respect of his dealings or behaviour. In the event of such complaint the Chairman DTPC shall take necessary disciplinary action against the Licensee or even cancel the license agreement. 8. If the Licensee fails to remit the lease rent for 4 consecutive months the lease agreement will be cancelled with 7 days notice. In those circumstances their security deposit will be forfeited. 9. The Licensee shall always keep the premises clean and tidy and he shall make his own arrangements for the disposal of waste and garbage. 10. The licensee is not permitted to make any additional construction or structural alteration without the written permission of DTPC. 11. The Licensee shall return the possession of the complex in the same condition as it was taken over on the expiry of the lease period of 5 years. 12. The Tender and all related correspondence and documents should be written in the English /Malayalam language. Supporting documents and 9

printed literature furnished by Tenderer with the Tender may be in any other language provided that they are accompanied by appropriate translations of the pertinent passages in the English /Malayalam language. Supporting materials which are not translated into English/Malayalam may not be considered. For the purpose of interpretation and evaluation of the Tender, the English/Malayalam language translation shall prevail. 13. The currency for the purpose of the Tender shall be Indian National Rupee (INR) 14. Applicant /tenderer should be legally competent to enter in to a contract. 15. The envelopes should be so sealed that the contents are not visible to the naked eye. 16. Modification or withdrawal of the tender once submitted shall not be permissible. 17. The bid amount will be mentioned both in words as well as numerals. 18. District Collector & Chairman, DTPC, Kannur reserves right to accept or reject any or all tender(s) without assigning any reason. 19. The Licensee is not permitted to sublet/transfer the premises allotted to him. 20. The license shall not make any damages/losses or cause any damages/losses to the said premises. In the event of causing any damages/losses such damages/losses will be evaluated by the DTPC and the same shall be recovered from the Licensee and will be adjusted from the Security Deposit. 21. The Licensee should conduct the business as per rules and regulations of the State and should take all required licences and permits from concerned Govt. Departments or Local Self Govt. 22. In the event of the Licensee violating any of the terms and conditions aforesaid, the agreement shall be terminated by giving one months notice in writing irrespective of the period mentioned in the agreement. 10

23. In the case of any dispute arising between the Licensee and the DTPC such matter shall be referred to the notice of the District Collector & Chairman, DTPC, Kannur for arbitration and his award will be final and binding on the contract of the Licensee. The District Collector & Chairman, DTPC, Kannur may at his discretion delegate in writing to any of his subordinates any of his power regarding these license agreement. 24. It is desirable that each Tenderer submits its Tender after visiting the site and ascertaining for itself the location, surroundings, or any other matter considered relevant by it at their cost . 25. Tender document includes details of the property, terms and conditions and also process of making application. This tender document is available on the website and can be downloaded. (but they also need to paid the tender form cost) 26 Intending tenderer shall use the tender from issued by the office or downloaded from the website. Tender form received from any other source shall not be acceptable. 27 Any individual, proprietor or partnership firm private or public Limited company, public sector undertaking, registered co- operative society or consortium can present tender. DTPC will have the power to reject the tenders, if one agency/person/firm submitting more than one tender and their EMD will also forfeited 28. In case of company resolution of the board, authorizing the signatory to sign

Signature of the Bidder Place : Date : Name & Address of Bidder

PRICE BID-TENDER FORM To The District Collector & Chairman DTPC, Kannur Sir, Sub: Tender for license for running Paithalmala Tourist Complex Ref: Your quotation notice dated 28/04/2014 With reference to the tender invited by you for the above mentioned work. I/We write this after having (a) Examined the details, notice inviting tender, conditions of contract and all other papers connected with the above lease arrangement enclosed in the bid document. (b) Visited and examined the premise and acquired the requisite information as effecting the tender. (c) Satisfied with the infrastructure facilities provided there and found them conclusive of running the business of the Paithalmala Tourist Complex.

I/We hereby offer to take on lease for a period of five years in strict accordance with contract documents for a monthly lease amount of Rs______/(Rupees______) I/We further agree to deposit the required security amount in the form of Demand Draft payable at Kannur to the Chairman, DTPC, Kannur and execute lease agreement within the time limit specified in the notice inviting tender. Signature of the Bidder Place: Date : Name and Authorized signatory (With seal)