Director, Government Printing, Stationery and Publication, Mumbai
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DIRECTORATE OF GOVERNMENT PRINTING, STATIONERY AND PUBLICATION, MAHARASHTRA STATE 21-A, NETAJI SUBHASH MARG, NEAR CHARNI ROAD RAILWAY STATION (W), MUMBAI - 400 004 TEL NO.: 022- 23632693/23630695/23634049, FAX: 022-23690063 EMAIL ID: [email protected] Website: https://dgps.maharashtra.gov.in SUPPLY OF VARIOUS TYPES OF STATIONERY ARTICLES FOR LOKASABHA ELECTION-2019 DIRECTOR, GOVERNMENT PRINTING, STATIONERY AND PUBLICATION, MUMBAI ONLINE OPENED tenders are invited ON BEHALF OF STATE ELECTION COMMISSIONER, MAHARASHTRA STATE in two bids systems (Technical & Commercial) UNDER URGENT ORDER PROCEDURE (UOP) (LIMITED ONLY FOR 5 DAYS) from the reputed and experienced manufacturers or their Agents/Authorized Dealers/Distributers. SCHEDULE FOR KEY DATES & TIME Publish Date - 18 - MAR - 2019 09.00 AM Document Download Date/Sale Start Date - 18 - MAR - 2019 09.00 AM Document Download Date/Sale End Date - 22 - MAR - 2019 03.00 PM Technical Bid opening Date - 23 - MAR - 2019 03.00 PM 2. Tender Document/Terms & Conditions details are available at website https://mahatenders.gov.in 3. ONLINE E-process prescribed key dates details are as follows:- Description of goods with details of specification Quantity Unit Tender Price EMD (M.T) (INR) (INR) (Non- refundable) WHITE MAPLITHO PAPER S. S. QUALITY KG 21000 210000 A 61 x 86 CM 15.7 KG 60 GSM 40 B 61 x 86 CM 18.4 KG 70 GSM 530 C 61 x 86 CM 26.2 KG 100 GSM 8.5 D 76 x 102 CM 38.8 KG 100 GSM 20 E 61 CM WIDTH 70 GSM IN REEL 150 Other detailed specification - 1 Breaking Length - A CD (Min.) : 2300 B MD (Min.) : 3500 TENDER NO. 2 2 Brightness (Min.) : 85 3 Opa city (Min) : 85 4 One Time Cobb Test (Max) : 22 5 Tear Index (Min.) : C.D. : 4.0 M.D. : 3.5 6 Wax Pick : No Pick on 8A (DGPS/PPR-LOKSABHA ELECTION -2019) N.B.- The paper should be made from bamboo/wood based virgin pulp from A grade mills having large integrated pulp unit. 1. FIFIEEN NOS. SAMPLE SHEETS OF PAPER SIZE (ONLY IN A-4 SIZE) & LAB TEST FEE SHOULD SUBMIT TO THE INDENTER. 2. SAMPLE LAB TEST FEE WILL BE RS.5000/- & IS SUBMITTED IN FORM OF DEMAND DRAFT IN FAVOR OF DIRECTOR, GOVT. PRINTING AND STATIONERY, MUMBAI. 3. BOTH TENDER SAMPLE & LAB TEST FEE WILL BE SUBMITTED IN SEALED COVER (HARD COPY) LATEST BY DATE OF TECHNICAL BID OPENING The Director, Govt. Printing and Stationery, Mumbai reserves the right to increase or to decrease the quantity of tendered articles/goods & reserves the right to reject the whole / partly tender without any motivation thereto. Director Govt. Printing & Stationery, Mumbai Page 1 of 12 TERMS AND CONDITIONS CUM INSTRUCTIONS (The Bidders should prefers "BIDDERS MANUAL KIT" (publish on website) before entering into process) (1) ELIGIBILITY CRTERIA - 1.1 The invitation of Bids is open to all reputed Manufacturers of items mentioned in Annexure-1, who have established their business in the market for a period of not less than 3 years or their Authorized Distributors/Agents who are eligible to do business in India under relevant Indian Laws as in force at the Maharashtra or any other Government in the Union of India to be eligible to participate. They should be free from the corrupt, fraudulent or any unethical business practices at the time of participation in tender. 1.2 The Bidder should have to submit the only Scan Self attested Copies of the following certificates with TECHNICAL Bid (Envelope-A) at the time of submission. Do not scan or submit entire tender document, only scan & submit below mentioned document on e-process system only. 1) GST Registration Certificate of the bidder. 2) Copy of GSTR 3B for the last paid up. 3) Pan card copy of the bidder 4) Factory Registration or certificate of incorporation, if tenderer is a manufacturer. 5) Technical Tender offer of bidder (Annexure -1) 6) Technical Tender Form -A (Annexure -2) 7) Manufacturers authorization letter, if the bidder is not a manufacturer. (ANNEXURE-3) (The original copy submit to indenter separately) 8) Details of bidder (Annexure - 4) 9) Performance Statement for last three years with this Department or any other department of Govt. as per (Annexure - 5) 10) Certificate of annual turnover for last three years certified by chartered Accountant. 11) All the above documents or any other documents as required in Technical Tender -A, should be uploaded in TECHNICAL ENVELOPE. Incomplete Technical Tender shall be rejected. (2) FINANCIAL TENDER (ENVELOPE-B) - (a) “FINANCIAL TENDER” which should contain only Price schedule letter & Price schedule in the prescribed Pro-forma as given in Annexure-6 & Annexure-7 respectively. (b) Price quotation accompanied by vague &conditional expressions such as “Subject to immediate acceptance”, “Subject to confirmation” etc. or incomplete in any respect shall be treated as being at variance & shall be liable for rejection. (c) Rates to be quoted for delivery up to govt. press/Stationery Stores premises of the govt. presses/stationery stores situated at Mumbai / Nagpur / Pune / Aurangabad / Kolhapur / Wai (3) SIGNING OF BIDS - The Bid shall be typed or written in indelible ink & shall be signed by the Bidder or a person or persons duly authorized by the bidder on all the pages & the pages should be serially numbered. The authorization letter (Annexure-1) shall be supported by written power-of-attorney accompanying the bid. (4) COST OF TENDER DOCUMENT - The tender document can be downloaded & submitted with the condition to pay the Tender Fee/ EMD at the time of submission of the Technical & Financial Tender. (5) BIDDIG DOCUMENTS - The bidder is expected to examine all instructions, forms, terms & specification in the bidding documents. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk& may result in rejection of the Bid. The tender offer is liable to be rejected outright without any intimation to the Bidder if complete information as called for in the tender document is not given therein, or if particulars asked for in the Forms/ Pro-forma in the tender are not fully furnished. (6) NON-TRNSFERABLE BID - The tender document is not transferable. Only the party which has purchased or download this tender form shall be entitled to submit the bid, subject to subject to fulfillment of the required pre-requisites as mentioned in the tender document. (7) REJECTION OF BID - The Director, Government Printing, Stationery & Publications, Mumbai reserves the right to accept/reject/release or relax any or all or part of the bids received on the due date without assigning any reason whatsoever, without any risks & costs to the purchaser. (8) LANGUAGE OF BID - The bid prepared by the Bidder, as well as all correspondence & documents relating to the bid exchanged by the Bidder &the Tendering Authority shall be in English/Hindi or Marathi language. Page 2 of 12 (9) BID FORM - The Bidder shall complete the Bid Form & the appropriate Financial Tender furnished in the documents indicating prices against each item. (10) BID CURRENCY - Price shall be quoted in INDIAN RUPEES ONLY. (11) EARNEST MONEY DEPOSIT (EMD) - BID SECURITY - 1) EMD/TENDER FEE must be submitted by electronic mode only through website. 2) The Earnest Money Deposit shall be forfeited- a) If a Bidder withdraws his bid during the period of bid validity specified by the bidder on the bid form or b) In case of successful Bidder, if the Bidder fails: (i) To Sign the contract agreement in accordance with the terms & conditions. (ii) To furnish performance security/security deposit as specified in the tender. (12) CONTENTS OF ENVELOPES - Bids shall be submitted in Two Bid system comprising of Technical Tender-“A” & Financial Tender-“B” through ONLINE only. (13) COMPLETENESS OF BIDS - The bid shall be summarily rejected if all the required documents are not duly signed &/or all the documents mentioned above are not enclosed in the Technical tender. Further, if unsealed financial tender is found in the envelope containing “Technical Tender”, it shall be summarily rejected. (14) ERASURES OR ALTERATIONS - Offers containing erasures or Alterations shall not be considered. There should be no handwritten material, corrections or Alterations in the offer. Technical details must be completely filled in. Filling up of the Technical Detail Form using terms such as “Ok”, “Accepted”, and “Noted”, “As given in Broacher/Manual” is not acceptable. The Purchaser may treat offers not adhering to these guidelines as unacceptable. (15) DEADLINE FOR SUBMISSION OF BIDS - (i) Bids must be received by the Tendering authority at the address, not later than the time & date specified in the online invitation for bids. (ii) Any bid received by the Tendering Authority after the deadline for submission of bids prescribed, shall be rejected &/or returned unopened to the Bidder. (16) PERIOD OF VALIDITY OF BIDS - (i) Bids shall be valid for acceptance for a period of 120 days from the date of opening of Financial Tender. A Bid valid for a shorter period shall be rejected by the Tendering Authority as non-responsive. (ii) In exceptional circumstances, the Tendering Authority may solicit the Bidder’s consent to an extension of the period of validity. The request & the responses thereto shall be made in writing. (17) WITHDRAWAL OF BIDS - (i) The bidder may withdraw its bid after the submission, provided that written notice of the withdrawal is received by the Tendering Authority prior to the deadline prescribed for submission of bids. (ii) No bid may be withdrawn in the interval between the deadline for submission of bids & the expiration of the period of the bid validity specified by the Bidder on the Bid Form.