THE HAGUE INTERNATIONAL MODEL UNITED NATIONS QATAR
VI ANNUAL SESSION ADMINISTRATIVE HANDBOOK EMPLOYMENT AND DECENT WORK
24th January to 27th January 2017, Qatar National Convention Center, Doha-Qatar THIMUN QATAR ADMINISTRATIVE HANDBOOK 2017
VI ANNUAL SESSION
CONTENTS
COUNTDOWN TO PARTICIPATION 2 CONDUCT General Behaviour 15 PROVISIONAL PROGRAMME OF EVENTS 3 Mun-Directors’ Responsibilities 15 Conduct In The Convention Center 15 ISSUES ON THE AGENDA 4 Conduct In Hotels 16 Alcohol, Drugs, Dress, And Personal Safety 16 DELEGATIONS 2017 Digital Certificates 16 Members of the United Nations 6 Security Council 7 THIMUN-AFFILIATED MODEL UNITED NATIONS ECOSOC 7 Aims of Affiliation 17 Non-Member Delegations 7 Conditions of Affiliation 18 Delegation Size 8 Benefits of Affiliation 18 Assignment Of Roles And Functions 8 Application Procedure 18 Calendar of Thimun Affiliated Conferences 19 APPLICATIONS FOR THE POSITION OF STUDENT OFFICER, DELEGATE OF THE SPECIAL COMMITTEES - FOREIGN LANGUAGE, QMUNITY THIMUN FOUNDATION 21 PRESS DELEGATE, FILM INSTITUTE OR INTERNATIONAL COURT OF JUSTICE THIMUN QATAR 22 General Rules 9 I. Student Officers 9 QATAR MUN & MEDIA II. Special Committee - Foreign Language 9 LEADERSHIP CONFERENCE 23 III. Qmunity Press 10 IV. Film Institute Delegation 10 THIMUN QATAR NORTHWESTERN UNIVERSITY 24 V. International Court Of Justice 10 FILM FESTIVAL
CONFERENCE FEES & DEADLINES THIMUN QATAR YOUTH SERVICE AWARD 25 Conference Fees 11 Registration & Deadline 11 Financial Aid 11 Changes & Cancellations 11 Payments 12
TRAVEL AND ACCOMMODATION Travelling To Doha 13 Airport Pick-up Bus Service 13 Transportation in Doha 13 Accomodation 13 Hotel Booking 13 Visas 14 THIMUN QATAR Administrative Handbook 2017 2 COUNTDOWN TO PARTICIPATION
MAY In May schools will receive the Administrative Handbook and registration access.
SEPTEMBER The request to participate (FORM I) and student applications must be received by 17th September 2016. The delegation deposit is due by this date.
The allocation of Student Officer Assignments will be completed by 24th September. These will be published on the website http://qatar.thimun.org. Students residing in the State of Qatar will be required to attend the Qatar Leadership Conference 20-22th October for additional training.
OCTOBER Country Assignments will be published on the website http://qatar.thimun.org by 11th October.
NOVEMBER By 11th November 2016 (FORM II - Registration Deadline) schools must upload on the MUNIS database a complete list of the names of all participants. Please ensure that names are spelt correctly as the badges and certificates are printed directly from the database. (See page 11 for charges for delegate substitution and badge replacement). The Flight Form, MUN Directors’ Assignment Form and uploading visa details and passport copies are also required at this time.
By 11th November international schools are required to have made their reservations with their selected hotel.
DECEMBER In December all schools will receive a Statement of Account based on the registration information submitted in FORM II on the database. Statements can also be downloaded from the database.
Schools will also receive the latest information about the conference.
JANUARY Payment for all conference fees should be settled by 1st January 2017. The conference takes place 24th – 26th January 2017.
RETURNING FORMS
Submission details for Forms I & II can be found on our website http://qatar.thimun.org. All registration material and forms must be submitted online.
MAILINGS
THIMUN Qatar sends out monthly mailings with important reminders and updates. Please carefully read your mailing each month. VI Annual Session 3 PROVISIONAL PROGRAMME OF EVENTS
TUESDAY, 24 JANUARY 2017
09:00 - 16:00 Registration 09:00 - 17:00 Workshop for all Student Officers, MUNITY Press and ICJ Presidents (mandatory) 14:00 - 16:30 Briefings ofAdministration staff 18:00 - 20:00 Student Officer Dinner
WEDNESDAY, 25 JANUARY 2017
08:00 - 09:00 Late registration 08:00 - 14:30 Lobbying, merging and opening speeches in committee rooms 08:00 - 14:30 Security Council, Film Institute and ICJ in session 09:00 - 15:00 Directors Training Institute - Level 2 10:00 - 10:30 MUN-Directors’ Meeting (mandatory) 10:30 - 11:00 Approval Panel Training for new MUN Directors 11:30 - 13:00 Lunch available 12:00 - 15:00 Approval Panel open 15:00 - 17:00 OPENING CEREMONIES 17:30 Transportation back to hotels for international delegates
THURSDAY, 26 JANUARY 2017
08:00 -16:00 General Assembly and Commissions in session 08:00 -16:00 Security Council, ECOSOC, Film Institute and ICJ in session 07:30 -10:00 Approval Panel open 10:00 -16:00 Directors Training Institute - Level 1 11:30 -13:00 Lunch available 16:30 Transportation back to hotels for international delegates
FRIDAY, 27 JANUARY 2017
09:00 - 15:15 General Assembly and Commissions in session 09:00 - 15:15 SC, ECOSOC and ICJ in session 09:30 - 11:30 Directors Debate Simulation 11:30 - 13:00 Lunch available 11:30 - 12:10 Friday Prayers 13:00 - 13:30 MUN-Directors’ meeting (mandatory) 15:30 - 16:30 CLOSING CEREMONIES 19:00 - 22:00 Cultural Night THIMUN QATAR Administrative Handbook 2017 4 ISSUES ON THE AGENDA General Assembly (GA)
GA1 Disarmament and International Security GA5 Administration and Budgetary ‒‒ Developing employment opportunities for ‒‒ Strengthening coordination between the UN Security demobilized military personnel Council and the International Criminal Court ‒‒ Effective international arrangements to assure non- ‒‒ Reviewing the Interim Security Force for Abyei nuclear states against the use or threat of ‒‒ Promoting micro-financing tools as a means of nuclear weapons job creation ‒‒ The question of territorial disputes in the South ‒‒ Financing and reform of the United Nations Mission in China Sea Liberia (UNMIL) ‒‒ The question of arms sales for commercial benefit GA6 Legal GA2 Economic and Financial ‒‒ Addressing criminal activity by United Nations personnel ‒‒ The effect of climate change on employment opportunities ‒‒ Measures to regulate international tax havens ‒‒ Ensuring economic diversification of natural ‒‒ Criminal liability in the area of unmanned resource dependent nations aerial vehicles ‒‒ The question of the regulation and oversight of ‒‒ Interrupting the causal link in the illegal raw diamond Hawala finance trade and the funding of armed conflicts
‒‒ Sustainable development in Landlocked Developing Countries (LLDCs) Security Council (SC) ‒‒ The question of the Central African Republic GA3 Social, Humanitarian, and Cultural ‒‒ Threats to international peace and security caused by ‒‒ Measures to protect threatened natural areas and terrorist acts world heritage sites ‒‒ Nuclear non-proliferation and the question of DPRK ‒‒ Ensuring successful polio eradication programs in ‒‒ The question of Syria Pakistan and Afghanistan ‒‒ Developing effective methods to eliminate human trafficking Economic and Social Council (ECOSOC) ‒‒ Ensuring inclusion of the disabled in development ‒‒ Strategies to combat the spread and impact of the planning and employment programs Zika virus ‒‒ The issue of refugee livelihood within host countries GA4 Special Political and Decolonization ‒‒ Developing standards for the promotion of decent work and sustainable livelihoods ‒‒ Promotion of the Kigali Principles on the Protection of Civilians in Peacekeeping ‒‒ Promoting equal access to education for girls to enhance their economic standing ‒‒ Occupation and settler activity in occupied Syrian Golan Heights ‒‒ Promoting space-based technologies for Disarmament Commission (DC) sustainable development ‒‒ Implementing the Missile Technology Control Regime ‒‒ Ensuring effective, proactive and coordinated and its standards action to the problem of landmines and explosive ‒‒ Limiting the availability of light weapons to reduce remnants of war urban violence ‒‒ Ratification of the Convention on Cluster Munitions ‒‒ Controlling access to nuclear technology to limit its military application VI Annual Session 5
Environment Commission (EC) Special Regional Committee for the Middle East and North Africa (SRCMENA) in Arabic ‒‒ The relationship between consumption and environmental degradation ‒‒ Strengthening Middle East economies through new energy technologies ‒‒ Combating plastic pollution in oceans ‒‒ Promoting job growth for women in the MENA region ‒‒ Building resilience of ecosystems for adaptation due to climate change ‒‒ The question of the regulation and oversight of Hawala finance ‒‒ Implementing the Paris Agreement through gender- responsive actions ‒‒ Promoting tourism in the Middle East and North Africa as a means of employment
Human Rights Commission (HRC 1) لجنة اإلقليمية الخاصة بمنطقة الشرق األوسط وشمال إفريقيا The right to privacy in a digital age ‒‒ تعزيز اقتصاد منطقة الشرق األوسط من خالل تكنولوجيا الطاقة الجديدة Eliminating slavery in all its forms ‒‒ تعزيز نمو فرص العمل للنساء في منطقة الشرق األوسط وشمال أفريقيا Reviewing the Human Rights situation in Burundi ‒‒ مسألة التنظيم والرقابة المالية الحوالة Addressing the issue of refugee resettlement ‒‒ الترويج للسياحة في الشرق األوسط وشمال أفريقيا كوسيلة للتوظيف Human Rights Commission (HRC 2) ‒‒ The issue of child labor in LEDC’S Francophone Committee ‒‒ Reviewing the Human Rights situation in ‒‒ The question of Syrian refugees Bangladesh ‒‒ The question of access to decent work for the ‒‒ Countering violent extremism through the promotion Maghrebian youth of Human Rights ‒‒ The question of sustainable development in the ‒‒ Implementing the Agenda for Humanity GCC countries ‒‒ The question of international sport competitions in Committee on Employment and Decent Work order to promote peace and cooperation ‒‒ Promoting the labor rights of marginalized individuals in precarious employment Comité francophone ‒‒ Eradicating of the worst forms of child labor ‒‒ La question des réfugiés syriens ‒‒ The role of foreign remittances as a means of ‒‒ La question de l’accès à un emploi décent pour les development jeunes au Maghreb ‒‒ Promoting sustainable tourism that creates jobs and ‒‒ La question du développement durable dans les pays promotes local culture and products du Conseil de Coopération du Golfe (CCG) ‒‒ La question des compétitions sportives internationales International Court of Justice (ICJ) pour promouvoir la paix et la coopération ‒‒ Ecuador v Colombia ‒‒ Somalia v Kenya
All delegates should come prepared with at least one written resolution in their assigned committee. THIMUN QATAR Administrative Handbook 2017 6
SC = Security Council DELEGATIONS ECO = ECOSOC 2017 SD = Small Delegation (See page 8 for delegation sizes)
MEMBERS OF THE UNITED NATIONS
Afghanistan (ECO) DR Congo (ECO) Lithuania Samoa (SD) Albania Ecuador Luxembourg San Marino Algeria (ECO) Egypt (SC) Macedonia FYR Sao Tome & Principe (SD) Andorra El Salvador Madagascar Saudi Arabia Angola (SC) Equatorial Guinea Malawi Senegal (SC) Antigua&Barbuda (ECO) Eritrea Malaysia (SC) Serbia (ECO) Argentina (ECO) Estonia (ECO) Maldives (SD) Seychelles (SD) Armenia Ethiopia Mali Sierra Leone Australia (ECO) Fiji (SD) Malta Singapore Austria Finland (ECO) Marshall Islands (SD) Slovakia Azerbaijan France (SC/ECO) Mauritania (ECO) Slovenia Bahamas Gabon Mauritius Solomon Islands (SD) Bahrain Gambia Mexico Somalia (ECO) Bangladesh (ECO) Georgia (ECO) Micronesia, Fed. States (SD) South Africa (ECO) Barbados Germany (ECO) Moldova (ECO) South Sudan Belarus Ghana (ECO) Monaco (SD) Spain (SC) Belgium (ECO) Greece (ECO) Mongolia Sri Lanka Belize Grenada (SD) Montenegro (SD) Sudan Benin Guatemala (ECO) Morocco Suriname (SD) Bhutan Guinea Mozambique Swaziland (SD) Bolivia Guinea Bissau Myanmar Sweden (ECO) Bosnia & Herzegovina Guyana (ECO) Namibia Switzerland (ECO) Botswana (ECO) Haiti Nauru (SD) Syrian Arab Rep. Brazil (ECO) Holy See (SD) Nepal Tajikistan Brunei Darussalam Honduras (ECO) Netherlands Tanzania, United Rep. Bulgaria Hungary New Zealand (SC) Thailand Burkina Faso (ECO) Iceland Nicaragua Timor-Leste (SD) Burundi India (ECO) Niger Togo (ECO) Cambodia Indonesia Nigeria (ECO) Tonga Cameroon Iran Norway Trinidad & Tobago (ECO) Canada Iraq (ECO) Oman Tunisia Cape Verde (SD) Ireland (ECO) Pakistan (ECO) Turkey Central African Republic Israel Palau (SD) Turkmenistan Chad Italy (ECO) Palestine Tuvalu (SD) Chile (ECO) Jamaica Panama (ECO) Uganda (ECO) China (SC/ECO) Japan (SC/ECO) Papua New Guinea (SD) Ukraine (SC) Columbia Jordan Paraguay United Arab Emirates Comoros (SD) Kazakhstan (ECO) Peru (ECO) United Kingdom (SC/ECO) Congo (ECO) Kenya Philippines United State of America (SC/ Costa Rica Kiribati (SD) Poland ECO) Côte D’Ivoire Kosovo Portugal (ECO) Uruguay (SC) Croatia Kuwait Qatar Uzbekistan Cuba Kyrgyzstan Rep. of Korea (South) (ECO) Vanuatu (SD) Cyprus Lao PDR Romania Venezuela (SC) Czech Republic (ECO) Latvia Russian Federation (SC/ECO) Viet Nam (ECO) Denmark Lebanon (ECO) Rwanda (ECO) Yemen Djibouti (SD) Lesotho Saint Kitts & Nevis (SD) Zambia Dominica (SD) Liberia Saint Lucia (SD) Zimbabwe (ECO) Dominican Republic Libya Saint Vincent and the DPR Korea (North) Liechtenstein Grenadines VI Annual Session 7
SECURITY COUNCIL NON-MEMBER DELEGATIONS
The Security Council is composed of 5 permanent Non-member delegations are delegations representing members and 10 members elected for two-year terms. non-state entities. During conference, these delegates Two delegates from each of the 15 member states must develop and articulate the same policy positions be assigned to the Security Council. as member states but examine the issues from a non-governmental perspective. Most non-member delegations represent regional organizations, U.N SECURITY COUNCIL COUNTRIES specialised agencies or other NGO’s. Non-member delegations have full voting rights during debate. Permanent Members (PM)
Angola China (PM) NON-MEMBER DELEGATIONS Egypt France (PM) African Union (AU) Japan Amnesty International Malaysia Arab League New Zealand European Union (EU) Russian Federation (PM) International Committee for the Red Cross (ICRC) Senegal UN Development Programme (UNDP) Spain UN High Commisioner for Refugees (UNHCR) Ukraine UNICEF United Kingdom (PM) UN WOMEN United States of America (PM) World Bank Uruguay World Health Organization (WHO) Venezuela World Trade Organization (WTO)
ECOSOC
ECOSOC is composed of 54 member countries, a third of the members changing every year. All ECOSOC countries must have two delegates assigned to ECOSOC.
ECOSOC MEMBERS
Afghanistan Germany Portugal Algeria Ghana Republic of Korea Antigua and Barbuda Greece Russian Federation Argentina Guatemala Rwanda Australia Guyana Serbia Bangladesh Honduras Somalia Belgium India South Africa Botswana Iraq Sweden Brazil Ireland Switzerland Burkina Faso Italy Togo Chile Japan Trinidad and Tobago China Kazakhstan Uganda Congo Lebanon United Kingdom Czech Republic Mauritania United States of DR Congo Moldova America Estonia Nigeria Viet Nam Finland Pakistan Zimbabwe France Panama Georgia Peruw THIMUN QATAR Administrative Handbook 2017 8 DELEGATION SIZE
The minimum and maximum restrictions on delegation size are as follows: MIN MAX SC AND ECOSOC MEMBER COUNTRY 12 15 Must be represented in: ‒‒ SC with 2 delegates ‒‒ ECOSOC with 2 delegates ‒‒ General Assembly with at least 4 delegates ‒‒ Commissions with at least 4 delegates
SECURITY COUNCIL MEMBER COUNTRY (NON ECOSOC) 10 13
Must be represented in: ‒‒ SC with 2 delegates ‒‒ General Assembly with at least 4 delegates ‒‒ Commissions with at least 4 delegates
ECOSOC MEMBER COUNTRY 10 13
Must be represented in: ‒‒ ECOSOC with 2 delegates ‒‒ General Assembly with at least 4 delegates ‒‒ Commissions with at least 4 delegates
STANDARD DELEGATION COUNTRY (NON SC/ECOSOC) 8 11
Must be represented in: ‒‒ General Assembly with at least 4 delegates ‒‒ Commissions with at least 4 delegates
SMALL DELEGATION COUNTRY 3 7
Must be represented in: ‒‒ General Assembly with at least 3 delegates ‒‒ Small delegation will be limited to GA and special conference delegates
NON-MEMBER DELEGATION 4 8
May be represented in: ‒‒ General Assembly with at least 2 delegates ‒‒ Commissions with at least 2 delegates
ASSIGNMENT OF ROLES AND FUNCTIONS ‒‒ Each delegation must have a nominated Head of Delegation or Ambassador. ‒‒ Each delegate must be assigned to a specifc GA Committee, Commission, or Council. ‒‒ MUN-Directors are not allowed to coach delegates during sessions. VI Annual Session 9 APPLICATIONS FOR THE POSITION OF STUDENT OFFICER, DELEGATE OF THE SPECIAL REGIONAL COMMITTEE FOR MENA (ARABIC), MUNITY PRESS DELEGATE, FILM INSTITUTE OR INTERNATIONAL COURT OF JUSTICE
GENERAL RULES Preference will be given to those who have experience With the exception of the hosting schools, participating from THIMUN-Affiliated conferences. schools may submit no more than 4 applications in each of the 4 categories (Student Officer/ICJ/Foreign Language Committees/ Press/ Film Institute). All students applying Deputies for Student Officer must complete an Application Form, In general, Deputy Presidents and Deputy together with a formal letter of motivation and a letter of Chairs are appointed in order to provide an opportunity recommendation from their MUN-Director. These must be for younger students to gain experience. It is hoped that returned to the THIMUN Qatar Office by the final closing such students will prove themselves capable and will be date. Late or incomplete applications will not available to serve again at the subsequent session of be considered. THIMUN Qatar. Thus preferences will be given to students able to attend in 2017 as well as in 2018. I. STUDENT OFFICERS
The Student Officer team consists of the Executive IIA. SPECIAL REGIONAL COMMITTEE Committee together with the Co- Presidents, Deputy FOR THE MIDDLE EAST AND NORTH Presidents, Committee Chairs and Deputies in the AFRICA IN ARABI various forums. All Student Officers must be thoroughly The conference will host an Arabic-language committee conversant with Parliamentary Procedure and particularly with a regional emphasis on the Middle East and North with the current THIMUN Rules of Procedure. They must Africa. As the number of issues facing the Arab world have a good knowledge of current affairs as well as of increases, so does the number of future leaders needed the issues on the agenda. They will be required to write to solve them. As a result, we are offering an Arabic- a research report and must be prepared to be actively language committee that will focus on issues affecting involved in the lobbying process, coordinating the work the MENA region. One goal of this committee will be to of their respective Council, Commission, Conference or plant the seeds of engagement in both the issues and the Committee throughout the week. language of the region.
In their letter of application candidates should state which There is a separate application form for delegates wishing position and which forum(s) they are particularly to take part in this committee. All applicants must belong interested in. to a participating school, with previous MUN experience, and be proficient in Arabic. Command of Modern Standard Please note that students in their final year at secondary Arabic will be required in order to participate in oral school who have not previously chaired at a MUN debates and drafting of resolutions. Allowances will be conference are unlikely to be selected. made for colloquial Arabic during debate. Prior to the conference, all delegates in this committee are expected to participate in a minimum of one online debate using the General Assembly Presidents and Committee Chairs THIMUN OMUN Arabic platform. General Assembly Presidents and Committee Chairs will preside over committees when they are in session. Most of these positions are filled by those who have already held a student officer position at a MUN conference. THIMUN QATAR Administrative Handbook 2017 10
IIB. FRANCOPHONE COMMITTEE V. INTERNATIONAL COURT OF JUSTICE
The conference will host a French-language committee The ICJ consists of 8 (including Officers) judges who focusing on both international issues related to the will examine 2 cases concerning legal disputes between conference’s theme as well as issues of importance in member nations. Each case will be argued by advocates the French speaking world. Interested students must representing the parties to the dispute. Each party in each submit a separate application outlining why they are case will be represented by 3 advocates. The judges interested in being in this committee and their language and the advocates are independent lawyers and not ability. Students will be required to collaborate with members of any country delegation, though the advocates fellow delegates and their Chairs prior to the conference. may consult the delegation whose country they are Delegates accepted to this committee must apply as part representing. Applications are sought from outstanding of their school’s MUN team. students of sound academic ability, with a capacity for independent research, a good knowledge of international III. QMUNITY PRESS affairs and MUN experience. An interest in law would be an advantage but applicants are not expected to be legal Press delegates, under the supervision and direction experts. In their letter of application, as well as outlining of the Press Coordinator, are responsible for producing their qualifications and experience, candidates must the conference newspaper and online publications. The state whether they are interested in being a judge or an Press Delegation includes layout editors, text editors, advocate and suggest which particular case they would experienced reporters, photographers and cartoon artists. be more interested in, preferably giving a reason for their The letter of application should include details of the choice. Once selected, the judges and advocates are applicant’s journalistic experience skills, familiarity with expected to make a special study of the Statute, Rules of desktop publishing and/or photo/video editing programs, Court and procedures of the International Court of Justice MUN experience and knowledge of current affairs. Please and the Briefing Guide. Both judges and advocates are follow the requirements in the Qmunity Press Application. also expected to research the particular cases before the ICJ. IV. FILM INSTITUTE DELEGATION
Film Institute participants, under the supervision and Note: Advocates must apply in teams of 3 students for ICJ direction of the Film Institute Director, will participate in consideration workshops and discussions aimed at preparing delegates to learn and begin engaging in the art of film advocacy. Notification Students participating in this Institute will view student Students whose applications for Student Officer, Press, documentaries, be given instruction on how to develop Special Regional Committee and Film Institute are a focal idea, create a storyboard, and use technology to successful will be notified by October 11 at the latest. create a high quality documentary. All participants will Student Officers, delegates of the Special Regional be required to conduct research on their potential film Committee, Press, Film Institute and ICJ participants are topic before coming to the conference. The focus of the expected to travel with and reside with the other delegates research should be on the factual information needed to from their school. support the concept being presented in the documentary. THIMUN Qatar is not responsible for their travel or accommodation costs. In March 2017, THIMUN Qatar and Northwestern University-Qatar will host its eighth international student Workshop for Student Officers and Press Delegates film festival in Doha. The goal of the Film Institute will be All Student Officers and Press Delegates are required to develop within students the skills needed to create their to attend the one-day workshop held in QNCC on the own advocacy film. Tuesday immediately preceding the conference.
There is a limit of 24 delegates to this institute. Fees With the exception of the Executive Student Officer team, all students holding individual positions will be charged the full participant fee. VI Annual Session 11 CONFERENCE FEES & DEADLINES
CONFERENCE FEES
Participation fees per person 700 QAR for Delegates, MUN Directors, Press and Student Officers (except for Executive Committee)
Substitution fees per person 150 QAR Changes to Participant/Delegate registration after 11th November (FORM II), but no later than 1st of January
Badge Replacement Fee 30 QAR Replacement of lost or missing ID badge during the conference (cash payment)
REGISTRATIONS
FORM I - Online Registration Sept 17th Required Info: estimated delegation size, country preferences, initial conference deposit FORM II - Online Registration Nov 11th Required info: student information, hotel & travel details
FINANCIAL AID CHANGES & CANCELLATIONS
Individual delegates who are facing financial difficulties Changes / Substitutions: may apply for special financial assistance to cover After 11th November, substitutions for students unable their registration fees. There are a limited amount of to attend will only be permitted on payment of an funds available and applications for support for entire administrative charge of QAR 150. All changes and delegations will not be considered. Please contact the substitutions have to be sent to the THIMUN Qatar Office THIMUN Qatar office for more details if you have students in writing. No changes will be accepted after January 1, who may need support to attend. 2017.
Cancellations: Financial Statement: From 11th November the full fees are due, whether or not The MUN-Director will be required to sign a declaration a school, or an individual participant, for whatever reason, on Form I acknowledging that they and their school actually attends. The full fees for services ordered through administrator agree to THIMUN Qatar policies regarding THIMUN Qatar are due as soon as the THIMUN Qatar fees and cancellation costs and that they agree that their Office receives the appropriate form. Cancellation costs school is obliged to pay in full for the number of students will vary according to the date that the written cancellation and teachers forecast to attend (see attendance forecast is received by the THIMUN Qatar Office: on Form I). A final statement of numbers and names of participants is required to be submitted into the database by 11 November 2015.
Cancellation of participant or school After 17th September 100% of Delegation pre-payment After 11th November 100% of fees / charges due THIMUN QATAR Administrative Handbook 2017 12
PAYMENTS
All schools must pay the non-refundable delegation prepayment or deposit of 3500 QR by 17th September.
All payments are to be made in Qatari Riyal and net of all bank charges (see below):
Bank Transfer: Please clearly indicate your school name and the purpose of the payment (THIMUN Qatar Registration Fees).
THIMUN QATAR Bank Name : Qatar National Bank Account Name : Qatar Foundation - THIMUN Qatar Account No. : 0013-035555-055 Branch : Corporate Branch IBAN : QA87 QNBA 0000 0000 0013 0355 5505 5 Address: Education City, Al Luqta Street, Doha, Qatar
Bank Charges Schools are responsible for the payment of all bank charges related to the processing of checks and payment of fees. To avoid or minimize such charges, schools should instruct their bank to transfer the money, net of bank charges, directly by bank transfer into the THIMUN Qatar account. Any outstanding bank charges must be settled in full the first day of the conference.
Overpayment THIMUN Qatar’s financial transactions are processed by Qatar Foundation. It is extremely difficult for schools to receive refunds on overpayments. THIMUN Qatar offers credit in the amount of the overpayment to be used at the discretion of the school for future THIMUN Qatar related activities.
Cancellation and Travel Insurance Schools are strongly urged to take out adequate cancellation, travel and medical insurance. THIMUN Qatar is not responsible for costs incurred by individual schools or individual participants in any of these areas.
Additional Delegation Schools allocated a second delegation will be charged for the maximum number of students in the first delegation.
All delegations will be charged at least the minimum number of delegates stated on page 8. VI Annual Session 13 TRAVEL AND ACCOMMODATION
TRAVELLING TO AND IN DOHA accommodation on the database. This does not apply to students from local schools who are living at home. Schools are required to make their own arrangements for travel to and from Doha. HOTEL BOOKING
Airport Pick-up Bus Service THIMUN Qatar has made special arrangements with All hotels listed in this handbook include a free pick-up a number of local hotels to offer accommodation to service to and from Doha’s Hamad International Airport MUN participants at special rates (see below). to your hotel. Please ensure you communicate your flight details to both the THIMUN Qatar office and directly to Please note that individual schools are responsible your chosen hotel. for contacting the hotels directly. If you wish to stay in a particular hotel of your choice Transportation in Doha which is not listed, THIMUN Qatar will not supply your For delegates staying in conference affiliated hotels, a delegation with transport to the Convention Center. bus service will be provided to and from the Convention Center mornings and afternoons. Late buses will also We advise you to book as soon as possible but be provided after the cultural evening. Transportation for no later than 11th November 2016 sightseeing and evening outings will be the responsibility of the travelling school. All prices are in Qatari Riyal per room per night (an approximate price in Euros given in parenthesis). Accommodation Prices include buffet breakfast, taxes, airport It is important for THIMUN Qatar to know where all transfers, and internet. participants are staying for the duration of the conference. Therefore, all schools must register the name of the
Hotel Stars Location Single Double
Plaza Inn* ★★★★ Close to Corniche & Souq Waqif QAR 410 (€ 100) QAR 510 (€ 125)
Swiss Bel-Hotel ★★★★ Close to Corniche & Souq Waqif QAR 385 (€ 94) QAR 434 (€ 105)
Millennium Hotel ★★★★★ Al Saad Area QAR 475 (€ 115) QAR 525 (€ 127)
Radisson Blu ★★★★★ Close to Center of Doha QAR 500 (€ 121) QAR 550 (€ 134)
★★★★★ Oryx Rotana Close to Corniche & Souq Waqif QAR 525 (€ 127) QAR 575 (€ 140)
Movenpick Towers & Suites ★★★★★ Close to City Center Mall QAR 575 (€ 140) QAR 675 (€ 165)
* Triple occupancy/suite configuration available upon request ** Reservations/bookings made through travel agencies may not receive the conference discounted rates
Reservation Forms for hotels can be downloaded from the TQ website: http://qatar.thimun.org/conference/travel THIMUN QATAR Administrative Handbook 2017 14 VISAS The State of Qatar issues Tourist Visas on arrival for nationals of 35 countries:
Andorra Malaysia Australia Monaco Austria Netherlands Belgium New Zealand Brunei Norway Canada Poland Denmark Portugal Finland San Marino France Spain Germany Sweden Greece Singapore Hong Kong South Korea Iceland Switzerland Ireland Turkey Italy USA Japan UK Liechtenstein Vatican City Luxemburg
If your national country is not listed above, the THIMUN Qatar office will assist in the processing of your visa application. Failure to submit a clear and valid copy of the passport information page by 11th November may result in the cancellation of THIMUN Qatar visa support.
PASSPORT CHECKLIST
Mandatory requirements for all international delegates and MUN-Directors.
‒‒ Scanned image clearly indicating person’s full name, passport number, date of issue and expiry date of passport. (NO pictures, only scanned copies will be accepted) ‒‒ Minimum 6 months validity for all passports from the date of the conference, no exceptions.
Note: If you or your students request assistance obtaining a visa for the conference please ensure that the passport is NOT renewed or amended during this period. VI Annual Session 15 CONDUCT
GENERAL BEHAVIOUR Although THIMUN Qatar is an educational exercise CONDUCT IN THE CONVENTION intended for young people, delegates are simulating the CENTER Councils, Commissions and Conferences of the United Formal Dress: THIMUN expects personal Nations. Thus, for the period of the conference, they appearance to be appropriate for a professional setting. must be regarded as diplomats and ambassadors for the This means business attire. In order not to cause offence country they are representing, as well as representatives to other delegates, national dress, military uniforms and of their individual schools. This demands a high standard armbands are forbidden. of personal conduct and behavior from all delegates, both during the conference sessions and outside the Males are to wear a suit and tie – females should dress Convention Center. equally formally in suits or dresses. The length of the dresses are to be below the knee. Tops of arms need to be It is extremely important for both personal safety and covered. Leggings are not culturally appropriate. continuing good relations between THIMUN Qatar, the Convention Center, and Qatar Foundation that delegates INAPPROPRIATELY DRESSED behave appropriately at all times. Therefore, schools are DELEGATES WILL BE SENT expected to select their students carefully and not bring HOME TO CHANGE to THIMUN Qatar any student who is likely to create a disciplinary problem. School Administrators and MUN- Directors should be aware that attendance at the annual MUN-Directors are responsible for ensuring their session of THIMUN Qatar is by invitation and that this delegates are appropriately dressed and will need to verify invitation may be withheld from schools unable to ensure they understand the dress code expectations. that their students conform to accepted standards of adult behavior. Delegates and teachers must be courteous at all times to the Convention Center Staff and to the THIMUN Qatar MUN-DIRECTORS’ RESPONSIBILITIES Organizational and Administrative Staff, most of whom are AND CONDUCT volunteers giving up many hours of their own time to serve the delegates. All students must be accompanied by, and are the responsibility of, the designated MUN-Director(s). A Smoking is prohibited in the entire Convention Center. MUN-Director must be a teacher at the school, or at one of the schools from which the delegation comes. At least two responsible adults (MUN-Directors or chaperones) should accompany each group.
All students staying in hotels must be supervised by their MUN-Director. MUN-Directors are required to stay in the same hotel as their students and must ensure that their room is located as close as possible to the rooms in which their students are staying. At least one MUN- Director from each participating school is expected to be present in the Qatar National Convention Center at all times. MUN-Directors are also required to adhere to the dress code. THIMUN QATAR Administrative Handbook 2017 16
CONDUCT IN HOTELS DIGITAL CERTIFICATES Students must remember that THIMUN Qatar is dependent on the goodwill of the community and In addition to traditional paper certificates of of hotel managements in being able to provide participation awarded at the end of the conference, accommodation at discounted rates for delegates. THIMUN Qatar will also issue digital certificates. A bad experience by just one hotel may mean the Embedded within the e-Certificate is proof of loss of many potential beds for future delegates. participation, along with additional information on Therefore, students must be polite and considerate the conference. Clicking on the badge reveals the at all times to hotel staff and fellow residents. A conference date and website, a description of the curfew of 11 p.m. is recommended for every night event, and general participant expectations and/or except the cultural night. duties. The issuer of the badge is THIMUN Qatar, so those viewing the badge have the confidence ALCOHOL, DRUGS, DRESS, PUBLIC of knowing that the student actually participated in DISPLAYS OF AFFECTION, AND the event. PERSONAL SAFETY Badges, which can be shared publicly or privately, MUN-Directors are responsible for enforcing can be linked or embedded into e-portfolios, rules for their own students with regard to alcohol university applications, or shared on social media consumption, drugs, dress in public places, and sites. This adds weight and verification to student’s public displays of affection. Qatar is a safe and participation at the THIMUN Qatar Model United friendly country which has a thriving tourism industry. Nations conference. By following a few simple guidelines, delegates will have a safe and enjoyable time. When going to public places, delegates should dress modestly. Shorts and sleeveless shirts are not culturally appropriate. Fines can be issued for persons dressed inappropriately. In addition, all public displays of affection between genders should be discouraged. Couples holding hands or kissing in public is not culturally or legally accepted. Sexual relations between unmarried couples is a criminal offence in the State of Qatar.
It is very important to realize that regardless of personal or cultural views, the use of any alcohol and narcotic drugs is expressly prohibited. The use of alcohol is tightly regulated in Qatar and is illegal for Muslims. Strict criminal penalties will be enforced if law officials become involved in any situation where alcohol or drugs have been used. Any delegate that is found to be in possession or to have consumed alcohol or drugs during the conference schedule will be immediately removed from the conference and the visa invitation will be revoked. VI Annual Session 17 THIMUN-AFFILIATED MODEL UNITED NATIONS
THIMUN-Affiliation links those MUNs which wish to AIMS OF THIMUN-AFFILIATED MODEL be associated with THIMUN and whose educational UNITED NATIONS goals, standards and quality of organization are ‒‒ To promote interest in and support for the work of the recognized as being of an appropriately high United Nations standard. THIMUN has encouraged the development ‒‒ To promote interaction and dialogue between young of THIMUN- Affiliated MUNs in order to give more people from a variety of countries and school systems young people, for whom coming to THIMUN would ‒‒ To increase the awareness of international issues be impossible, the opportunity to experience and amongst young people enjoy the benefits of Model United Nations. It is, ‒‒ To instill a global perception in young people, focusing therefore, a primary goal of all THIMUN- Affiliated on the formulation of peaceful resolutions to world MUNs to reach out to the local communities in which problems they are situated and to encourage participation by ‒‒ To develop the communication skills necessary to local schools in their region. foster the international education and global perception mentioned above ‒‒ To assist teachers and students in understanding the primary educational and philosophical aims of the programme ‒‒ To help teachers prepare their students for full participation in all aspects of a Model United Nations conference ‒‒ To achieve and maintain a common standard for participation among the delegates coming from different backgrounds and from various countries with differing educational systems ‒‒ To standardise the basic structures and rules of procedure used in the various conferences ‒‒ To provide a means of sharing the educational content of THIMUN with those who are developing their own Model United Nations and with interested parties outside the MUN ‒‒ To provide opportunities for teachers and students in the field of current international relations THIMUN QATAR Administrative Handbook 2017 18
CONDITIONS OF AFFILIATION BENEFITS OF AFFILIATION ‒‒ THIMUN-Affiliated MUNs must give credit ‒‒ Recognition and accreditation by the to THIMUN in their mailings, in statements world’s foremost Model United Nations in the media, and on all documentation; this for secondary school students also applies to websites: a link to the THIMUN ‒‒ Permission to use the THIMUN logo website must be included on the front page of on documentation the website of the THIMUN- Affiliated MUN ‒‒ Permission to use the THIMUN rules ‒‒ Full acknowledgement must be given, with of procedure the source clearly stated, for the use of any THIMUN materials e.g. extracts/adaptations ‒‒ Promotion of the THIMUN-Affiliated from the THIMUN website, or the Rules of conference in THIMUN Publications Procedure and on the THIMUN website ‒‒ THIMUN must receive copies of all ‒‒ Assistance and/or advice from the documentation relating to the THIMUN- THIMUN Office in setting-up and Affiliated MUN e.g. invitational mailings, organizing conferences handbooks, reports ‒‒ The sharing of knowledge and ‒‒ Affiliated conferences are responsible for expertise between like-minded providing updated information to THIMUN teachers and students ‒‒ THIMUN-Affiliated MUNs must be evaluated and accredited, at least once every three years, by a member of the THIMUN Board APPLICATION PROCEDURE of Directors or a member of the THIMUN ‒‒ Schools within the THIMUN Qatar Advisory Board. Arrangements must be made region (North Africa, Middle East and for this person to attend the conference India) wishing to become THIMUN ‒‒ In the event of a change in the principal Affiliated can contact the THIMUN organizer of the conference, this evaluation Qatar office for more information about will have to be carried out anew the affiliation process. ‒‒ Unless the designated member of the Board/ ‒‒ We strongly encourage THIMUN Qatar Advisory Board is attending the conference as schools to consider attending their a participant, THIMUN- Affiliated MUNs must national affiliated conference. If your pay the travel/ accommodation expenses of country currently does not have a the evaluator and, therefore, need to budget THIMUN affiliated conference, please for this contact our office to see how we can support the development of one ‒‒ Evaluation reports must be returned to the THIMUN Office as soon as possible after the conference. A copy will be sent to the THIMUN-Affiliated MUN organizers ‒‒ In the event of criticisms or a negative evaluation, a discussion will take place with the organizers with a view to making necessary improvements ‒‒ All recommendations made by the evaluator should be put into practice by the conference immediately following the evaluation ‒‒ Failure to comply with any of the above conditions may result in Affiliation being withdrawn VI Annual Session 19 CALENDAR OF THIMUN AFFILIATED CONFERENCES 2016/2017 (see website for further details http://thimun.org)
THIMUN CONFERENCES Deutsche Schule Athen Model United 28 SEPTEMBER-1 OCTOBER 2016 Nations (DSAMUN) THIMUN Latin America http://dsamun.gr Montevideo, Uruguay www.thimun.org/latin-america Royal Russell School Model United Nations (RRSMUN) 8 OCTOBER 2016 http://mun.royalrussell.co.uk MINIMUN Voorburg, The Netherlands Cairo American College Model United http://thehague.thimun.org/minimun Nations (CACMUN) http://www.facebook.com/CACMUN 20-22 OCTOBER 2016 Qatar Leadership Conference Chennai Model United Nations (CHEMUN) Doha, Qatar http://chemun.org http://qatar.thimun.org/conferences Panama Model United Nations (PANAMUN) 21-25 NOVEMBER 2016 http://panamun.org THIMUN Singapore Singapore NOVEMBER 2016 http://singapore.thimun.org/conference Doha College MUN (DCMUN) http://dcmun.org 24-27 JANUARY 2017 THIMUN Qatar Model United Nations Overseas Family Doha, Qatar School (MUNOFS) http://qatar.thimun.org/conference http://ofs.edu.sg
29 JANUARY - 3 FEBRUARY 2017 MUN of the Int. School of The Hague THIMUN The Hague (MUNISH) The Hague, The Netherlands http://munish.nl http://thehague.thimun.org/conference Berlin Model United Nations (BERMUN) 23-25 MARCH 2017 http://bermun.de THIMUN Qatar Northwestern Film Festival Doha, Qatar Iberian Model United Nations (IMUN) http://qatar.thimun.org/film-festival http://caislisbon.org
Year round MUN experience Leiden Model United Nations (LEMUN) Online-MUN - THIMUN http://lemun.org http://onlinemodelunitednations.org Paris Model United Nations (PAMUN) AFFILIATED CONFERENCES http://asp-edu.net/pamun/
SEPTEMBER 2016 Bahrain Bayan School Model United Johannesburg Model United Nations (JOMUN) Nations (BAYMUN) http://tw.aisj-jhb.com/jomun/ http://www.bayanmun.com/
OCTOBER 2016 Modele francophone International des Lorenz Model United Nations Arnhem (LMUNA) Nations unies en Eurasie (MFINUE) http://www.lmuna.eu http://mfinue.org
Amman MUN (AMMUN) http://www.ammunjo.org THIMUN QATAR Administrative Handbook 2017 20
Dhirubhai Ambani International Haileybury Model United Nations (HMUN) MUN (DAIMUN) http://haileyburymun.com http://www.daimun.org St. Andrew’s International Model United South American Model United Nations (SAIMUN) Nations (SAMUN) http://saimun.ie/ http://cic-caracas.org American International School Model United Nations Oasis International School MUN (OISMUN) (AISMUN) http://www.oismun.net http://aismun.org/ DECEMBER 2016 Turkish International Model United St. Petersburg International Model United Nations Nations (TIMUN) (SPIMUN) http://timun.gen.tr/ http://spimun.com/
Costeas Geitonas School Model United Haarlem Model United Nations (HMUN) Nations (CGSMUN) http://hmun.nl http://cgsmun.gr
JANUARY 2017 American School Foundation Model United Concordia International School Shanghai Nations (ASFMUN) Model United Nations (CISSMUN) http://asf.edu.mx/ http://cissmun.org Bath Model United Nations (BSMUN) FEBRUARY 2017 http://kingswood.bath.sch.uk/ Mediterranean Model United Nations (MEDIMUN) Korea Youth Model United Nations (KYMUN) http://medimun.net http://www.kymun.org Hayah International Academy MUN (HIAMUN) MUNESCO http://hiamun.org http://munesco.org/
Antolia College Model United Nations APRIL 2017 (ACMUN) Modèle francophone des Nations Unies http://acmun.gr/ http://mfnu.wordpress.com
International Monterrey Model United Robert College International Model United Nations Nations (RCIMUN) Simulation (IMMUNS) http://rcimun.org http://immuns.org
Colegio American International Naciones Rome International Model United Nations (RIMUN) Unidas (CAMINU) http://rimun.com/ http://caminu.org Malaysian Model United Nations (MYMUN) Genoa Model United Nations (GEMUN) http://mymunmkis.org http://gemun.it JUNE 2017 Model United Nations Development Programme (MUNDP) International MUN of Alkmaar (IMUNA) http://modelundp.org http://imuna.nl
MARCH 2017 Beijing Model United Nations (BEIMUN) http://beimun.org/
Dubai International Academy Model United Nations (DIAMUN) http://diamun.org VI Annual Session 21 THIMUN FOUNDATION
PATRON: HRH PRINCESS MABEL VAN ORANJE
BOARD OF DIRECTORS EMERITUS MEMBERS
Francis Laughlin Dennis Boyle-Woods Co-Chair Anthony Calabrese Alain Meidinger Pamela van Driel Co-Chair, Lycée Français Vincent van Gogh Martin Kollar Jr. Walter Peterson Fokke de Jong John Piggin Secretary, Da Vinci College Leiden Margaret Taylor Peter Loy Irwin Stein American School of The Hague David Williams Neil Milne THIMUN FOUNDATION STAFF ADVISORY BOARD Irene Crepin Active Members: Managing Director Martin Goff Tanya Keizer Asst. (Chairman), The Grange School, United Kingdom Conference Manager Jeff Buscher Pacific American School, Taiwan Peter Carrigan Amman Baccalaureate School, Jordan Blannie Curtis American International School of Lisbon, Portugal Didem Erpulat Özel Izmir American Koleji, Turkey William Hehir St. Andrew’s College, Ireland Karin Hoevermann John F. Kennedy School, Germany Simon Keable-Elliott Royal Russell School, United Kingdom Hans Christian Naess International School of Stavanger, Norway Andrew Newman John Burroughs School, USA Cornelia Ohllg Schule Schloss Salem, Germany Ouriel Reshef American School of Paris, France Robert S. Stern TASIS England, United Kingdom Jack Wyss-Lockner Chadwick International School, Rep. of Korea THIMUN QATAR Administrative Handbook 2017 22 THIMUN QATAR
PATRON: HIS HIGHNESS SHEIKH MOHAMMED BIN HAMAD AL-THANI
THIMUN QATAR STAFF
Lisa Martin Head of THIMUN Qatar
Jesse Atkins Regional Coordinator
Fatima El-Mahdi Regional Coordinator (Incoming)
Sakib Mahmoud Conference Specialist
THIMUN QATAR ADVISORY BOARD
Kari Beck American School of Doha
Marie Luthra DPS Modern Indian School
Jo Conly Doha College
Gaspard Launet Lycée Bonaparte
Anthony Orme Mesaieed International School
Mark Pilling Park House English School
Alice Roberts Qatar International School VI Annual Session 23 24
23-25 March, 2017
2017 DIRECTORS TRAINING INSTITUTE 25
With the expansion of Model United Nations At its conclusion, participants will be awarded throughout the region, the demand for teacher- Level 1 Best Delegate Trainer Certification, level assistance and training is growing. a digital credential that can be professionally The THIMUN Qatar Office, in collaboration shared, and access to an MUN processional with Best Delegate, is proud to offer a new learning network (PLN). This is part of a larger professional development opportunity for two-tiered training program that will lead to full teachers and university-level students: the Best Delegate Trainer certification. MUN Directors Institute. If you are new to Model UN, or looking for At the institute, participants will learn how to ways to help your delegates learn Model UN teach fundamental Model UN skill to beginner and set them up for success the Director’s delegates through fun and engaging activities. Institute is here for you. For more information, Participants will be trained to deliver a series please contact the THIMUN Qatar office. of one-hour workshops on research, public speaking, resolution writing and other skills that will help delegates prepare for Model UN conferences. The institute requires pre- conference preparation. 26
The THIMUN Qatar Youth Service award is given THIMUN QATAR annually to a student in recognition of outstanding service to the community, society and humanity, YOUTH and whose actions and words have helped support the mission of the THIMUN Foundation SERVICE AWARD and The United Nations.
Preference will be given to nominees who have helped individuals within their community or society as a whole, and can include work with young people, work on environmental issues, support for elderly or the disabled, or causes that support justice and equality. The nominee should be a high school student and a participant at the THIMUN Qatar 2016 conference.
Nominees Nominees are welcome from any participating THIMUN Qatar school. The individual must be a high school student at the time of the conference. Nominations are welcomed from students or staff of the student’s school, and the nomination must also be supported by the Head of School. The nomination and letter of support should be forwarded to the THIMUN Qatar office, along with a written overview of the candidate’s qualifications and a photograph, by November 30th, 2015.
Selection Nominees are reviewed by the THIMUN Qatar Advisory Board and selected based on the votes of the THIMUN Qatar Advisory Board. Nominees must receive a 2/3 majority of Advisory Board members. If a 2/3 majority can be achieved on the first ballot. The nominee with the lowest number of votes will be dropped with the process repeating itself until a nominee is selected.
Award Winner The winner of the THIMUN Qatar Youth Service Award will be announced at the closing ceremony of the THIMUN Qatar 2016 conference.
NOTES NOTES NOTES