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Agenda 2002-2003 Executive Board Meeting

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Agenda 2002-2003 Executive Board Meeting EB 02- Agenda 2002-2003 Executive Board Meeting Topic: Executive Board Meeting 02-13 Date & Time: Tuesday, August 20th, 2002 6:30 p.m. Place: MSU Board Room, Room 201/E, McMaster University Student Centre Items: 1) Adopt Agenda 2) Adoption of Minutes 02-12 3) Information & Question Period 4) Request to waive Operating Policy 4 - Employment for Mackintosh Quarters Employees (attached) 5) Strike Hiring Board for Assistant Manager, Compass Boney Information Centre 6) Amendment to Bylaw 8 / 0 -Teaching Awards Committee Boney (attached) 7) Capital Expenditure - Norton Anti-Virus Corporate Edition Layton Software 8) Leal Portrait Proposal - presented by Dave Moore Mackintosh 9) SOCS Club Space - guest Peter Topolovic, SOCS President Mackintosh 10) 11) 12) Unfinished/Other Business 13) Time of Next Meeting and Adjournment Mackintosh Objectives 1) Adopt Agenda 2) Adopt Minutes 3) Provide Information and Answer Questions 4) Approve 5) Strike Hiring Board 6) Approve 7) Approve 8) Discussion 9) Discussion 10) 11) Unfinished/Other Business 12) Set Time of Next Meeting and Motion to Adjourn Motions 6. Moved by Layton, seconded b y________ to expend $2248.25 for the purchase of Norton Anti-Virus Corporate Edition Software. i J ( \ vik W f w O C . f % r w x b/ EDWARD M.l. WASSER, B.A., M.D., MRO 36 AMES aRCLE, Suite 100 TORONTO. ONTARIO MSB 3B9, CANADA t»l: (416) 447-44471 tax: (425) W0-9S44 EMAIL: MfcilMkivgyahoo.com Members of the Executive Board McMaster Student's Union McMaster University Student Centre Hamilton, Ontario August 13, 2002 Dear Executive Board Members, I am writing to you as a physician in good standing with the College of Physicians & Surgeons of Ontario and as the founding Director of the McMaster Emergency First Response Team in 1982. My area of practice is in Emergency Medical Services where I hold privileges in a University of Toronto teaching hospital and I serve as Medical Director of several Emergency Pre-Hospital Care programs throughout Ontario. I am the proud founder and founding director of the McMaster Emergency First Response Team, the first of its kind in Canada and the model of many emergency first response teams throughout the country and abroad. It has been brought to my attention that a new student centre has been completed which will house the many services provided by the Student Union. I can recall when this idea was a far- off vision for “the future". Congratulations on its coming to fruition. It has also been brought to my attention that in the new facility the Emergency First Response Team (EFRT) has been designated to share space with another group that services the student body as well. I must share with you my concerns, concerns that have actually resurrected themselves on several occasions over the last twenty years when I came up with the idea of creating the EFRT, concerns that have been shared with past McMaster Student Unions and Student Representative Assemblies. While I completely respect both the limited real-estate space allocation issues that you must have to address as well as every MSU organization’s individual interests and demands, the EFRT is a unique MSU service in that its members have been entrusted by faculty, students, and all members of the McMaster community to keep their personal interaction with the EFRT in absolute confidence. In helping those in need in potentially life-threatening situations, sensitive medical circumstances, and highly private psychological crises, the Emergency Response team 08/16/2002 16:19 416445/831 DR EDWARD WASSER PAGE must not only maintain the highest level of confidentiality, they must ensure that the community which they serve views the information which they share with the emergency responders as sacrosanct. I would also like to address several additional practical reasons why the EFRT should have their own designated space. 1. On occasion, patients are seen in the EFRT office when they find their way to the office to ask medical questions or seek first-aid. Sharing space with non-responder students eliminates any chance of maintaining confidentiality as well as the comfort of students self initiating a visit to the EFRT office for advise or care. Furthermore, the responders follow-up on cases and review cases with each other and their Medical Director from the EFRT office, a practice that will have to be eliminated with non-medical personnel sitting within earshot of a conversation. 2. One of the challenges of the EFRT from its inception was ensuring twenty-four hour coverage. In its early years, the EFRT had to rely on on-campus responders only to cover nights and weekends, putting added demands on those responders. The off-campus responders could only assist their colleagues by sleeping in another responder's room or relying on the generosity of a friend for a place to sleep. The off-campus responders also never had the opportunity to experience night calls which represent a different mix of both medical and trauma calls, limiting their experience as responders. When the MSU decided to designate space for the EFRT with sleeping facilities, the door was open to many more responders being interested in joining the team and maximizing coverage for the university and optimizing the responders experience. If the responders have to share space, their sleeping quarters will no longer be private, they will be disrupted by others using the space for their important services and meetings, and the EFRT (and thus the university) runs the risk of losing interested individuals from joining the EFRT. 3. As a point of interest, the government of Ontario has introduced new privacy legislation that has already passed several levels of reading that will create the strictest privacy laws in the country in order to protect the confidential information that patients share with their caregivers. The new legislation which is expected to pass this fall will put higher and stricter standards, security, and accountability in order to protect patient information and privacy. I empathize with the challenges you face with each MSU organizations individual agendas and demands. While many of the MSU organizations would like to have their own space and I am certain that others really do need to have their own space, as a practicing physician who deals with confidentiality and privacy issues daily, I strongly believe that the EFRT should have its own space on a “needs to have" as oppose to a “nice to have” basis. The litmus test for you as a decision making body is whether you would be absolutely comfortable with your most trusted personal information in the EFRT office. 08/15/2002 16:19 41B4457831 DR EDWARD WASSER PAGE 04 Thank you again for your time and consideration. Please feel free to contact me directly if I can be of any further assistance. Good luck and congratulations in your new student centre. Yours very sincerely, Edward M.l. Wasser, B.A., M.D., MRO Jaclyn Coruzzi From: MSU President gBOTt: Monday, August 19, 2002 7:02 PM M i Executive Board Subject: FW: Non full time student applicants Here is the e-mail from the Quarters managers... Evan Mackintosh President McMaster Students Union Phone: (905) 525-9140 ext. 23885 Fax: (905) 529-3208 Email: msupresSrasu.monaster.ca Web: http://www.msu.mcmaster.ca — Original Message- From: Bars-Assistant Manager Sent: 15 August 2002 11:08 AM To: MSU President Subject: Non full time student applicants Evan, I have a list of four non full time student applicants that I would like to be considered for a position. I understand and appreciate the current policy as it offers great opportunities for full time students. Quarters is in a unique position this year as we are opening a brand new facility with a lot of unknowns. We will have a JHnaff of 150 students with only 18 returning staff from last year. This leaves us with an enormous learning curve for 138 ^ ( r a ff members and the support of returning staff is going to be crucial. We have three returning staff members (who are not full time students) who would like to still be a part of our team on a part time basis to aid in the development of Quarters. Their names are Sarah Axelson who has been bartending for us for two years, Mike Maguire who has been bartended, barbacked and been a door person for three years, and Justin Boye who has been a head doorperson for 2 years. All three prior staff understand that priority of shifts must go to full time MSU students first, but will be assets during the day shifts and times surrounding exams when full time students are very busy. I appreciate your support an understanding with this request. Glenn, Lora and Lisa TAC Proposed Modifications Author: Andrea Dumbrell, Chair March 22, 2002 BYLAW 8/0 - TEACHING AWARDS COMMITTEE 1. PURPOSE To recognize and encourage excellence in teaching at McMaster University by awarding MSU Teaching Awards, on behalf of the MSU members. 2. MEMBERSHIP a) Voting members shall be: i) the Chair; ii) three SRA members; iii) at least seven MSU members (non-SRA), ratified by the SRA; 3. THE COMMITTEE a) The Committee shall: promote the opening of nominations for the Teaching Awards by way of posters and/or campus media and other promotional vehicles; ensure that one student, who is a member of the committee or of the Student Representative Assembly, attend the class of the Faculty award nominees, speaks to the class members, and distributes evaluation forms, in order to judge according to the criteria set by the committee; by- a-twa-thirds vote-confer awards; confer Faculty Awards as per Section 5(b), and the Lifetime Achievement Award and Merit Award(s) as per Section 5(c) and 5(d) respectively; make arrangements for presentations to those selected including a certificate of nomination for all Faculty Award nominees; ensure that the presentation period for the awards is held at a time which will maximize attendance.
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