Anime St. Louis 2013 Artist Alley Application and Contract
Thank you for choosing Anime St. Louis as a possible spot on your 2013 tour. We pride ourselves on offering a professional show with plenty of selling opportunity for our participating artists. Due to this, we have a different process and rules than other shows. Please read the following parts before applying.
Application/Juried Process
Anime St. Louis uses an application process in choosing our artists for the year, rather than accepting artists on a first come first serve basis. We do this in order to offer an artist alley with a great variety of talents and styles to our attendees. Sending in just the application and contract does not guarantee you a space, and neither does sending only a payment!
Starting this year, we will first invite back artists we would like to attend our event. Please do not share this document with other artists during this time as they may not be on our invite list. If there are spaces remaining after the invite phase, we will then open up registration to other applicants.
Our process works in the following sequence. Please send only your application and contract to start. If you send a payment with it, it will not be cashed until you have been accepted. When we receive your information, we will send you an e-mail to let you know we have gotten the paperwork. We will then review your information to see if your company will be a good fit for the artist alley. Whether you are accepted or declined, we will let you know through e-mail.
Payment
If accepted, we will send you a counter-signed copy of your paperwork and an invoice for your payment. Payment is done through check or money order to the event company only (Dynamic Midwest Events); never with cash or checks made personally to a member of staff. Paypal will only be used in special cases ([email protected] or [email protected]). Sending in only a payment to start does not guarantee you booth space. Once you have been accepted and payment has been processed, your space will be reserved for the event.
About Anime St. Louis and Dynamic Midwest Events
Our event’s unique attendance was over 2,400 in 2011 and over 2,800 in 2012, not counting guests, entertainers, vendors, and staff. 2013 will be our 8th year of operation. Although we focus on anime, we welcome all nerdy interests, including rooms for tabletop and video gaming. Our venue, the Gateway Center, is a venue experienced with the convention scene; having hosted Archon, DieCon, NatsuCon, and us for many years. There is free parking all around and many hotels and restaurants nearby. It is a great place for a show our size.
We also have a new parent company, Dynamic Midwest Events. This company is owned by the same people who run Anime St. Louis, so there have been no changes in ownership. The new parent company
was started as we wish to run more events in the future, and we wanted the new company name to reflect what we are.
Artist Alley Rules
Fan Art: We do allow fan art at Anime St. Louis. All fan made works must be original creations in regards to composition. No items may be sold that contain screenshots or image captures from shows, manga, etc.
Adult Materials: While the selling of hentai and other 18+ items is allowed, we ask artists to use discretion when displaying these items. We have a good number of attendees who are under the age of 18, who may or may not be with their guardians. Only attendees who are 18 years and older may purchase or see these items.
Noise: Please avoid using excessive noise or disruptive behavior to attract attendees to your booth.
New for 2013, Website Profile
We would like to start a new tradition by allowing artists a chance to promote themselves and their works on our website. All artists in our Artist Alley will be asked to provide a short bio about themselves or their business and their pieces along with pictures of their works. Details about this will be given to each artist when they are accepted. Everyone will be featured like a guest at our show!
Please send the completed application to one of the following addresses:
Dynamic Midwest Events PO Box 470 Morton, IL 61550
If you have any questions, please contact Jeremy Johnson at [email protected]. Thank you!
Anime St. Louis 2013 Artist Alley Application
Event Dates: April 12th – 14th, 2013 Location: Gateway Center and Doubletree by Hilton in Collinsville, IL
Business Name: ______
Contact Name: ______
Contact E-mail Address: ______
Contact Phone Number: ______
Billing Address: ______
State______Zip Code: ______
*Website Address:______
*Please feel free to provide additional addresses to portfolios or other pieces
What type of products will you sell? Please be as specific as possible.
______
______
Please list any other amenities you may need or other special conditions we should know about (i.e. end cap preferred, medical conditions, etc.)
______
**# of 8’ x 6’ spaces , $75 per space, Limit of 1 per artist $______
Electricity, One time charge of $50 $______
***Full page advertisement in program book, $100 $50 $______
Total payment due upon acceptance $______
**Each artist gets 2 badges to start. If additional badges are needed, please send notice for approval. Pipe and drape is included with your purchase. 2 chairs and a wastebasket will be provided per artist. Please let us know if you need anything else.
***Starting this year, artists can take advantage of a discounted rate for a full page ad in our program book. Promote a special piece, deals, or just promote your brand! Advertisements must be submitted by January 31st, 2013. Ads should be 300 dpi, black and white, 5.5” x 8.5” with a 1/8” bleed around the edges.
Anime St. Louis 2013 Artist Alley Contract
1) For the protection of you and your goods, security will monitor the Artist Alley during set-up and hours of operation and the room will be locked after closing. You are responsible for manning your booth. The Artist Alley will be open even if all artists are not present. We ask that you cover your merchandise when your booth is not in operation. 2) Anime St. Louis, Dynamic Midwest Events, and the Gateway Convention Center are not responsible for any goods lost or stolen from your space. 3) You are responsible for any damage you incur to the Gateway Convention Center. Anime St. Louis, Dynamic Midwest Events, and the Gateway Convention Center will not be held responsible. 4) In the event of an emergency evacuation, artists must comply with all evacuation orders given by Anime St. Louis and Gateway Convention Center Staff, as well as any law enforcement officials. Failure to comply with these security measures may result in a fine or possible police action. 5) You agree to pay the full amount for your space, as totaled on your application. Every person working at your booth is required to have a badge. 6) Skirted tables, chairs, and wastebaskets will be provided for each booth. Specifics will be discussed after the artists acceptance. 7) Nothing is allowed to overhang the boundaries of your given space. 8) Adult materials, including hentai, yaoi, and yuri, may only be handled and sold by those who are 18 years of age and older. These materials may not be placed in plain sight at the booth and should be marked as “18+.” IDs must be checked for all attendees examining or purchasing adult materials. 9) All items sold in the Artist Alley must be 100% original in creation and composition. Fan art is allowed, but items with screenshots or image captures from shows, manga, etc. may not be sold. 10) Artist badges must be worn at all times. Artist badges also allow access to parts of the event, so feel free to enjoy the convention! By submitting this form, I acknowledge that I have read and understand the policies of the Anime St. Louis 2013 Artist Alley Contract and I agree to be bound by them. I also understand the penalties for breaking these policies may include the revocation of my artist status, the forfeiture of my fees, and possible ejection from the convention center.
______Print Name
Signature Date
______Convention Chairman’s Signature Date