"Learning Through Play, Exploration, and Experience"
2018-19 PARENT HANDBOOK
AUMC Weekday Preschool AUMC Early Learning Program 6935 Columbia Pike Annandale, VA 22003 703-256-1100 703-256-8667 FAX: 703-914-8896
WPS website: http://annandalechurch.com/wps/
ELP website: http://annandalechurch.com/elp/
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Thank you for choosing The AUMC Weekday Preschool and Early Learning Programs!
Welcome to a new year of learning through play and exploration. We appreciate you entrusting us with your child. We recognize that while some may be returning to build on last year’s experience, others may be new to our community, or facing the first separation of child and family. We assure you that we will support and encourage you and your child in this exciting experience of learning through enriched and facilitated play.
Thank you for sharing your child with us. Our partnership will form a foundation for the way your child views learning and new challenges. Our staff looks forward to working cooperatively with you to make this the best possible experience for you, your child, and your family.
2 Weekday Preschool & Early Learning Program
SCHOOL CONTACT INFORMATION:
Weekday Preschool Early Learning Program Annandale United Methodist Church 6935 Columbia Pike Annandale, VA 22003
703-256-1100 or 703-256-8667
www.annandale-umc.org
Select “Preschool Programs” in upper right
OFFICE HOURS:
Monday 8:30AM – 3:30PM Tuesdays–Thursdays – 8:30AM – 5:30PM Friday 8:30AM – 12:30PM
ADMINISTRATIVE STAFF:
Director – Cherrie Welch [email protected]
Assistant Director – Michelle Shepard [email protected]
Office Manager – Ann Marie Brown [email protected]
Business Manager – Mary Harris
Executive Director of Weekday Children’s Programs – Angela Wilmore
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WEEKDAY PRESCHOOL & EARLY LEARNING PROGRAM OVERVIEW Welcome – 2 School Contact Information – 3 Office Hours – 3 Administrative Staff – 3 Pastor’s Welcome – 7 . AUMC Mission Statement – 8 AUMC Philosophy Statement – 9 Principles of Learning – 10 Curriculum – 10-11 Licensure/Class Ratio Charts – 11 Accreditation – 12 Assessment – 12 Children With Special Needs – 12 Administration – 13 Faculty – 13 Campus – 13
REGISTRATION AND WITHDRAWAL Registration – 14 Withdrawals – 14
FINANCIAL INFORMATION Monthly Tuition – 15 Fees – 15 Discount – 15 Financial Assistance – 15
YOUR CHILD’S DAY Calendar – 16 Hours – 16 Inclement Weather Policy – 16 Remind Emergency Alert System for Parents -- 17 Transportation – 18 Parking & Gate Closures – 18 Arrival and Dismissal Procedures – 18-19 4
HEALTH AND EMERGENCIES Health Forms – 19 General Health Rules – 20 Notification of Absence – 20 Drop-in Program – 21 Security and Emergency Preparedness – 21
POLICIES & PROCEDURES Confidentiality – 22 Diapering/Toilet Training – 22 Clothing and Supplies – 23 Tote Bags – 23 Lunch – 23 Snacks – 23 Rest Time – 24 Sharing Time and Take Home Bags – 24 Behavior Guidance – 24 Challenging Behaviors – 25-26 Biting Policy – 26 Reporting Child Abuse & Neglect – 26 Outdoor Play Guidelines - 27 Photograph Policy – 27
PARENTS & FAMILIES Communication with Families – 28 Visits and Volunteering – 29 Parent-Teacher Conferences – 29 Parent Education – 29 Parent Grievance Policy – 30 Paid Parent Substitutes – 30
SCHOOL CALENDAR – 31
APPENDIX i. Playground & Campus Expectations for Non-School Hours – 32-33 ii. Policies for Snacks, Lunches, and Treats Brought From Home – 34-35 iii. Emergency Preparedness Plan- 36-39 iv. WPS and ELP Sample Enrollment Agreements – 40-43 v. Teaching Strategies GOLD Assessment System Goals and Objectives – 44-45
Parent/Guardian Agreement Signature Page – 47
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…where learning is fun!
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Annandale United Methodist Church 6935 Columbia Pike Annandale, VA 22003 Phone: 703-256-8330 FAX: 703-914-8896 [email protected]
www.annandale-umc.org
Welcome WPS and ELP Families!
As the pastors here at Annandale United Methodist Church [AUMC], we are thrilled to welcome you to our school community.
It’s no small gesture to trust us with your child’s safety and development. On behalf of the congregation, church staff, and teachers, we want you to know how humbled we are by your trust and how seriously we take that responsibility. We also want you to know that this is only one of the ways Annandale Church seeks to serve its population and, in particular, the children and youth of our community. How much or how little you choose to participate in the larger life of the church is entirely up to you. All are welcome, always. AUMC is a vibrant and diverse faith community. We work to extend God’s grace through our worship, our children’s programs, our youth programs, our hands-on missions, and our service projects within our community.
If you’re looking for more information, check out website at www.annandale-umc.org to learn more about us, our programs, listen to sermons, or to find upcoming events. If you’re interested in getting more involved or finding out how to join the church, give us a holler.
Thanks!
Jason Micheli, Senior Pastor [email protected]
Chenda Innis Lee, Associate Pastor [email protected]
Peter Kwon, Associate Pastor [email protected]
Ruth Anne Luckenbaugh, Director of Children’s Ministries [email protected]
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Annandale United Methodist Church Weekday Children’s Programs
Mission Statement
As a mission of Annandale United Methodist Church, the Weekday Children’s Programs purpose is to provide an enriching educational environment for young children and their families, one that fosters a love of learning, awareness of self and others, and a sense of accomplishment built on a child’s natural curiosity. We are committed to creating communities for children, families, and staff that: are safe and nurturing enhance positive growth, development, and self-esteem provide developmentally appropriate, stimulating, and creative curriculum
respect and accept people of all cultures, religions, abilities, genders, ages, family structures, and sexual orientation Our ultimate goal is to assist children in developing into happy, healthy, self-confident individuals.
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Annandale United Methodist Church Weekday Children’s Programs
Philosophy Statement
As a mission of Annandale United Methodist Church, the Weekday Children’s Programs believe that early childhood programs involve a community of learners with a commitment to the education of young children. We are dedicated to providing the best possible environment for the education and development of young children.
The guiding principles that underscore our commitment to all young children are: Young children learn and construct knowledge as a result of meaningful and purposeful experiences. Young children reach different levels of learning and development at different times. Learning in the early childhood years develops on a continuum. Learning is both individual and social and takes place within a social/cultural context. Play is an integral part of quality programs serving young children. Skills and concepts are developed and enhanced through child-initiated and teacher- initiated activities. Programs for young children must provide opportunities for individual activities and flexible groupings. There must be exposure to a print-rich environment, which facilitates literacy development. The dignity of young children and their personal circumstances and diversity must be respected and affirmed. Families of young children are essential partners in the educational process. Children are best served in a safe, nurturing, and inclusive environment. Developmentally appropriate assessment of young children's learning is essential for planning and implementing appropriate curriculum and celebrating children's learning. Program practices for young children must reflect sound research and findings about young children and learning.
The early childhood years are very special because children make such great developmental strides and become increasingly independent. Improvements are continually evident in emotional growth, social skills, verbal communication, intellectual awareness and physical capabilities. In recognition of the crucial importance of these early years, we strive to create a program that is tailored to meet the needs of the whole child. The lesson plans developed by each teacher cover all areas of importance to the children’s growth. The program is designed to provide children with ample opportunity to learn about, enjoy, and become comfortable in their expanding world.
9 PRINCIPLES OF LEARNING
The Weekday Preschool (WPS) and Early Learning Program (ELP) philosophy of "learning through play, exploration, and experience" is based upon the theory that discovery through play is the most natural and effective method of learning for young children. WPS and ELP provide an atmosphere of love and acceptance and offer many varied experiences in which children learn to play and work with others. The program is structured to give each child the opportunity to explore, experience, and socialize through activities such as storytelling, role-playing, music & movement, arts & crafts, free-choice interest areas, and a combination of teacher-directed and child-centered activities. The WPS and ELP staff treats each child with respect for his/her capabilities and development and to foster self-esteem, self-confidence, independence, and social skills.
As part of the Annandale United Methodist Church's outreach to the community, the ELP operates a five-hour program with early morning and late day options for children ages 1 to 3 years old. WPS offers a morning program for children 3 and 4 years old, with early morning, extended day, and late day options.
The program will work with families who have a child with an IEP or IFSP to ascertain that this is the best placement for the child, strive to achieve goals, and coordinate with other service professionals. WPS & ELP provide early education in a group setting. Most children thrive in a group setting but occasionally it is found to not be the optimal environment for a child.
CURRICULUM Teachers, along with the Program Director, develop their class curriculum in accordance with research on current best practice in early childhood education. Standards as required by the National Association for the Education of Young Children (NAEYC), through whom this program is accredited, are maintained at all times.
Teachers use The Creative Curriculum as a resource guide to creating and implementing a quality program. The curriculum provides a developmentally appropriate framework for the different components of an early childhood program: the physical set-up of the classrooms including interest centers and materials; the structure of regular schedules, routines, and plans; the fundamentals of interactions between teacher and child(ren) – building relationships, guiding behavior, and facilitating learning in the different content areas; and the partnership with parents and families. The Creative Curriculum and Teaching Strategies Gold Assessment System provide developmentally appropriate goals and objectives for young children. A copy of these can be found in the appendix of this handbook. All of the goals and objectives are divided into developmental areas:
o Social/Emotional Development o Physical Development o Cognitive & Math Development o Language & Literacy Development o Science & Technology o Social Studies o The Arts 10 Some of the activities and interest areas you might observe in each classroom include:
Developmental games (emerging math & literacy activities) Reading & Listening Center Writing Center Block play Science & Technology Cooking Activities Manipulatives (toys, puzzles, matching, sorting) Daily art activities (painting, gluing, cutting, coloring) Music, singing, instruments, and creative movement Sign Language Circle time with sharing and storytelling Sensory activities (sand, water, play dough) Gross motor (running, climbing, push pull toys, bikes) Dramatic play (home center, dress up, puppets, Post Office, etc.) Enrichment community visitors (musicians, puppeteers, scientists, firefighters, dentists, petting zoo, etc.)
LICENSURE
VA DSS The WPS and ELP are fully licensed by the Virginia Department of Fully Licensed Social Services. Licensure requirements include annual inspections and verification of appropriate child/staff ratios, monitored enrollment capacities, safe and appropriate equipment and facilities, current health reports on all children, current staff health reports, current fire and safety reports, emergency preparedness plan, and sanitary inspections.
TEACHER-STUDENT RATIOS WPS & ELP meet or exceed teacher-child ratios mandated by the licensing standards of Virginia and NAEYC. State and national regulations are as follows:
NAEYC Ratios VDSS Licensing Ratios
Age Teacher:Child Maximum Ratio Group Size Age Teacher:Child Ratio
Birth – 15 months 1:4 8 Birth – 15 months 1:4
12 – 28 months 1:4 12 16 – 24 months 1:5
21 -36 months 1:6 12 2 years old (24 -36 months) 1:8 30 – 48 months 1:9 18 3 – 5 years old 1:10 4 years old 1:10 20 Mixed age Ratio of youngest child
Mixed age Ratio of youngest child 11 ACCREDITATION The WPS and ELP are accredited by the National Academy of Early Childhood Programs, a division of National Association for the Education of Young Children [NAEYC]. NAEYC accreditation is the mark of an exceptionally high quality early childhood program. The accreditation standards set a high bar for the program and require continual self-evaluation, training, and improvement. For more information on the standards maintained by nationally accredited programs, visit their website at www.naeyc.org .
ASSESSMENT Developmentally appropriate assessment is an ongoing and integral part of the WPS and ELP. Through the use of observations, work samples, and a developmental continuum, teachers learn about each child’s strengths, interests, and needs. This information is used to tailor the classroom curriculum to each individual child and to the particular class group. Formal assessments are based on the Teaching Strategies Gold Assessment System which contains a scale for each of the Creative Curriculum goals and objectives (see Appendix iv. at the end of this handbook). These assessments are made fall, winter, and spring. A written report is provided to parents twice during the year. The spring parent-teacher conference provides feedback on the whole year. The written and verbal reports celebrate the developmental progress each child makes and the learning accomplished during the course of the school year. Sometimes these assessments indicate the need for more specialized evaluation in which case the teacher and/or the Director may meet with the parents to discuss possible referrals. All assessment records are kept confidential in the teachers’ private files and, when completed, in the secured student files in the office. More information on the Teaching Strategies Gold Assessment System is available in the office.
CHILDREN WITH SPECIAL NEEDS
The Weekday Children’s Programs are open to all children. Each child comes with his own unique qualities which may include some special challenges. Children with special needs are welcome in the programs as long as the program does not have to alter staff/child ratios in order to accommodate the child’s needs.
We believe in working with families to provide consistency between home and school in relating to each child. Children with identified special needs are accepted into the programs in the hopes that this will be a positive environment for them to learn and grow. In the best interest of the child, any family with a child who has an IEP or IFSP or who obtains one while in the programs needs to provide a copy to the school and give permission to the school to exchange information with the Child Find or other specialist working with the child.
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ADMINISTRATION The WPS was established in 1960 by the Commission on Education of the Annandale United Methodist Church. The ELP was established in 1970 by the same means. They are not-for-profit programs which are governed by the Weekday Child Development Committee. This committee is composed of the following: Chairperson, Executive Director of Weekday Children’s Programs, Directors of the WPS/ELP and the Child Development Center, staff and parent representatives, Business Managers, and representatives from the church at large. These Committee meetings are open to all interested parents.
FACULTY
Each classroom is staffed by at least one teacher and one assistant teacher, all of whom are highly qualified and experienced. All teachers hold a Bachelor or Associate degree, with training and experience in Early Childhood Education, or a Child Development Associate Certificate. Continued staff development is assured by mandatory attendance at early childhood workshops and conferences. All staff members maintain current CPR and First Aid certification. Above all, our faculty is selected for their warmth, understanding, and love of young children.
CAMPUS
Classrooms provide furniture, equipment, and toys that are age-appropriate for the children in that particular class. There are three preschool age outdoor playgrounds and a separate toddler enclosed outdoor playground. Both programs have an indoor "rainy day" room used for exercising large motor muscles. Children in the Extended Day and Late Day Programs have access to all appropriate outdoor playgrounds and "rainy day" rooms.
Once released from the classroom, a parent/guardian is responsible for overseeing that the child is following the same campus and playground rules that are expected while they are in school. Please see Appendix i. at the back of this handbook to become familiar with the campus rules and expectations.
13 REGISTRATION AND WITHDRAWAL
The WPS and ELP Office gives advance notification of annual registration dates. Registration for members of Annandale United Methodist Church and those families currently enrolled in the WPS or ELP is open prior to registration for the community at large. Applications are accepted till a set date and spots awarded on a lottery basis. When capacity enrollment is reached, a waiting list is established and continued throughout the current school year. A child may start WPS or ELP during the school year if there is a vacancy, up until March 1st. A non-refundable annual registration fee is charged per child with the application for admission. A tuition discount is given to siblings enrolled in the same program. This discount does not apply to siblings enrolled in the two separate programs. Reinstatement to the program after a withdrawal requires a $25.00 fee. When your child is registered in the school, a deposit of one month's advanced payment is required to hold his/her place in a class. This deposit will serve as the June tuition payment of the school year in which your child is enrolled. An Activity & Materials Fee is also collected at this time. After July 1, there is no refund or credit adjustments made on the June tuition deposit or Activity & Materials Fee for withdrawal or dropping class days. An Enrollment Agreement detailing the parent/guardian's financial responsibilities to the school must be read, signed, and returned to the WPS/ELP office prior to your child starting school. A copy of this agreement is included at the end of this handbook. The state of Virginia requires the administrative staff to verify each child's identity, and sign the Identity Verification Form. This can be done using the child's original birth certificate, passport, or Social Security card. A photocopy will be made for your child's file, and the original document returned to you immediately.
WITHDRAWALS A child may be withdrawn from WPS or ELP at any time if the need should arise. Written notification of withdrawal prior to the start of school must be received by July 1 in order to receive a full refund of the advanced deposit (June tuition). After July 1, there is no refund of the advanced tuition deposit. During the school year, if a child is withdrawn without 30 days written notice or if the child is withdrawn after March 1, one month’s tuition will be charged. The WPS and ELP reserves the right to request the withdrawal of any child for any cause deemed sufficient by the Director and the Executive Director of the Weekday Children’s Programs.
14 FINANCIAL INFORMATION
MONTHLY TUITION The annual tuition is divided into ten equal installments which are due on the first class day of each month. Payment by check should be made payable to the program the child attends, either " AUMC WPS" or “ AUMC ELP” and placed in the payment box on the ELP sign-in table, or be delivered or mailed to the WPS/ELP office. After the school year has begun, if a child enrolls mid-month, a pro-rated monthly tuition is charged until the first of the next month.
PLEASE ALWAYS INCLUDE YOUR CHILD'S NAME ON YOUR CHECK!
Tuition will continue to be charged if a child is absent for an extended period of time for any reason (sickness, travel, etc.). Tuition also continues during inclement weather closings, health precautionary closings, or any other closings for circumstances beyond WPS and ELP's control.
FEES
A $25 late fee will be charged on the 15th of each month. If an account becomes 45 days past due, the child may be dismissed from the program. After 90 days, delinquent accounts may be turned over to Montgomery Collection Agency.
A $25 returned check fee will be charged if your check is returned by the bank.
DISCOUNT
Please be aware that the Weekday Preschool and the Early Learning Program are two separate programs with two separate budgets. Families with two or more children enrolled within the same program will receive a 15% discount on the tuition of the second and additional children. There is, however, no discount for having one child in each program.
FINANCIAL ASSISTANCE
For those who qualify, financial assistance is available on a limited basis. Information may be obtained from the office. Confidentiality is respected. 15 YOUR CHILD’S DAY
CALENDAR
All classes run September through mid-June, with the exact dates of opening and closing determined by the Weekday Child Development Committee. WPS and ELP classes generally follow the Fairfax County Public Schools (FCPS) calendar, with a few exceptions. See the WPS & ELP School Calendar to verify the exact holidays observed.
HOURS
ELP starts classes one-half hour later than the WPS for the safety of the children in order to avoid traffic and parking congestion.
WPS: Morning Program (3 & 4 years old) - 9:00AM -12NOON Optional Classes: - Extended Day Program – 12:00NOON – 2:30PM - Late Day Program - 2:30PM - 5:30PM
ELP: Five-Hour Program (1 to 3 years old) - 9:30AM - 2:30PM Optional Classes: - Interim Morning Classes – 9:00AM – 9:30AM - Late Day Program - 2:30PM - 5:30PM
INCLEMENT WEATHER POLICY
ELP 5-hour classes follow the decision of Fairfax County Public Schools [FCPS] for all inclement weather closings. However, there are a few exceptions for delayed openings and early dismissals:
ELP opens at 10:30AM if there is any (1 or 2 hour) FCPS delayed opening. Interim Morning classes are cancelled if there is a delayed opening. If FCPS calls for an early dismissal, all ELP classes will dismiss at 12:30PM. ELP Late Day class is cancelled in cases of FCPS early dismissals. WPS morning classes follow the decisions of FCPS for all weather closures. However, there are a few exceptions for delayed openings and early dismissals:
WPS opens at 10:00AM if there is any (either one or two hour) FCPS delayed opening. WPS dismisses regular morning classes at normal time [12:00] even when FCPS calls for an early dismissal. WPS Extended Day Classes close at 12:30PM for all early dismissals WPS Late Day class is cancelled in cases of FCPS early dismissals.
It is the parents’ responsibility to be attendant to FCPS closure announcements in bad weather. Information on FCPS closings, late openings and early closures is also available on FCPS Cable Channel 21, or at their website at www.fcps.edu. When possible, notice of a change in schedule will be updated on the WPS/ELP telephone voice mail. You may also sign up to receive emergency notifications directly from our school through Remind.com (see following page for details).
Three FCPS holidays are not being observed, but are intended to serve as built-in snow make-up days to cover any excessive missed days that may occur this school year. Additional days missed due to inclement weather or other unforeseen circumstances will not be made up.
16 AUMC ELP/WPS Emergency Alert System for Parents
Remind is a messaging app that enables real time communication via text message or email. AUMC WPS &ELP will use this system to contact families when there is an emergency situation affecting the school. A message would be sent stating the emergency and any action that needs to be taken to all who are signed up for Remind under the class code for the WPS and ELP programs. When you see a message from Remind, it is an urgent message that requires your immediate action.
We are encouraging that anyone who may pick up your child from School during an emergency situation should join Remind. You may add as many mobile phone numbers or emails as are necessary. Messages are sent via text to mobile phone numbers or by email.
To join by TEXT: To join by EMAIL:
1. Send the message- 1.Go to remind.com.
@wps-elp to 81010. 2. Click on Sign Up 2. A text message will prompt 3. Enter your email or you to enter your name. mobile phone number 3. A text message will ask if and click "Continue". you are a student, parent, 4. Enter your name and or teacher. Enter P for create a password 5. Click on “I’m a Parent” Parent. 4. A text message will state 6. Enter mobile phone that you have joined WPS & number or click on “Skip ELP Parents. this Step” if you would like to receive emails instead of texts. 7. Enter class code of wps-elp and then click on "Join". 8. You have joined WPS & ELP Parents. 9. To enter additional
people, click on the "Add People" blue button in top right corner of page.
Thank you for your participation in the Remind AUMC WPS & ELP Emergency Alert System. Our primary concern at the school is the safety of the children. Your enrollment in this program assists us in ensuring communication to our families during emergency situations.
17 TRANSPORTATION Transportation to and from school is the responsibility of the parents. Upon request, the school will provide class lists to parents to facilitate the formation of carpools. Please remember that your child's safety depends on you. Children should ride in the rear seat of your car and legal requirements for car seats and/or seat belts should be observed. Parking lots are a cell-free zone. Parents may not be using cell phones to talk or text while their vehicle is in operation in the parking lots. It is against the law in the Commonwealth of Virginia to leave any child in a car with the engine running or to leave any child under the age of 10 alone in a car.
PARKING & GATE CLOSURES When entering from Columbia Pike, parent parking is available in the large parking lot in front of the church. It is preferred that you use the entrance/exit closest to the Masonic Temple, as it is less congested and keeps the traffic flow away from where children are walking.
There is no WPS or ELP parent parking allowed, even for momentary pick-up or drop off, in any of the parking spaces along the sidewalk. The only exception to this would be use of the Hanidcap spaces if a current handicap permit is clearly displayed. The goal of this policy is to keep traffic away from where children are walking to and from the building or are playing during drop-off and dismissal times. Parking Penalty Fees are enforced for violators, no matter how short the time they are there. A dated form which includes a photograph of the violating car’s license plate will be issued as the first warning. The second offense of the same car or parent will result in a $50 fee for parking along the sidewalk, and a $100 fee for parking in a handicap space. This fee will be added onto your tuition statement and must be made payable to the AUMC WPS or AUMC ELP (as appropriate) and submitted to the preschool office within 2 weeks in order to maintain the child’s enrollment at WPS/ELP. A third offense will result in additional fees or dismissal from the program. Spaces which are designated as Evergreen House Resident Parking are also not permissible for our use, and towing is strictly enforced. Please also note that for the safety of our children traveling to and from the playgrounds, the back gates are locked beginning at 8:45AM each morning. Please do not park in the back lot unless your car will be moved by this time. After 8:45AM, your vehicle may be locked in.
ARRIVAL AND DISMISSAL PROCEDURES
Parents/guardians should hold children’s hands at all times while in the parking lot.
All families and guests of the church must enter through Entrance #2 which is monitored by school personnel during drop-off and pick-up times. The door remains at all other times, so parents and visitors must be buzzed into the building by a video monitor.
Your child must be accompanied to his/her classroom each morning by an adult and checked in by the teacher. Children will not be admitted into the classroom until it is time for class to begin. At dismissal time, you or a person you designate in writing, waits for your child at the classroom door. Once dismissed, the parent/guardian is responsible for the child’s safety and behavior while on campus. See Appendix i for rules that must be followed while allowing your child to play on school grounds before or after school. The WPS and ELP must have a record of everyone who is authorized to pick up your child. We require a Dismissal of Child Authorization Form be on file in the office as well as in the classroom. Anyone picking up a child must present a government-issued photo ID. The school must be notified in writing if someone not listed on the release form will be picking up your child. Legal documentation must be on file if the custodial parent requests the school not to release the child to the other parent.
18 For the benefit of your child, and to avoid disrupting the classroom flow and activities, it is requested that children arrive on time each morning to the WPS 9:00AM and the ELP 9:30AM classes. Children must also be picked up promptly at dismissal time. Young children can easily become distressed if their parent/carpool does not appear during the dismissal time. If you are delayed by an emergency, please telephone the office so we may reassure your child that you will arrive shortly. If a child is not picked up promptly at dismissal time, he/she will be brought to the office to wait, and the adult responsible for picking up the child must pay a late pick-up fee of $5 per child for every 10 minutes of tardiness. Habitual tardiness may result in your child being dismissed from the program.
HEALTH AND EMERGENCIES
HEALTH FORMS A completed Commonwealth of Virginia School Entrance Physical Examination and Immunization Form is required for each child and must be submitted to the school before the child attends the first class. Immunization updates must be reported to the office and noted in each child's files. In the best interests of your child, The WPS/ELP Director should be informed of any special health problems which might affect his/her adjustment to school. To ensure the health of our younger students who are not old enough yet to receive all their vaccinations, and to protect our expectant mothers, please be aware that WPS & ELP will not enroll a child who is not immunized or not current with age-appropriate immunizations. This includes those with religious exemptions, health exemptions, or personal choice. In the event that your child should need emergency treatment, a completed Permission for Emergency Care Form is also required to be on file in the office prior to the start of school. The emergency contact numbers listed on the Permission form must be kept up to date. An Allergy Care Plan form must be on file for each child. Parents must complete and return this form even if their child has no known allergies. It is the responsibility of the parent to update these forms as necessary throughout the school year. Our staff may not dispense medication to your child. We will administer doctor prescribed emergency medications only, such as Epi-pen and/or Benadryl for severe allergies or an emergency inhaler. If you need us to have one or more of these emergency medications on hand, please obtain a Written Emergency Medication Consent Form from the office. This must be completed by the prescribing doctor and a parent, and submitted with the emergency medication in its original container and, if a prescription, with the pharmacy label.
**It is imperative that all of the information on these forms concur.**
For over-the-counter topical creams, such as diaper creams, a Medicine Authorization Form must be filled out by a parent and on file in the office, with a copy given to the teacher, prior to bringing the cream into the classroom. 19 GENERAL HEALTH RULES The health of the children is a combined responsibility of the parents and the school. All staff and children are asked to wash their hands upon entering the classroom, and multiple other times throughout the day, to help contain the spread of germs. Illnesses are inevitable, but if parents are alert to symptoms before sending a child to school and teachers perform the required visual health assessment at the door each day, they can be kept to a minimum. If a child becomes ill at school, parents will be called and asked to pick up their child. Parents are required to inform the school within 24 hours (or the next business day) after your child or any member of your immediate household has developed any reportable communicable disease as defined by the VA State Board of Health, except for life-threatening diseases, which must be reported immediately. For a complete listing of these communicable diseases, please see the list in the office, or visit the Dept. of Health’s website at www.vdh.virginia.gov/Epidemiology/Disease_List.htm.
Parents are required to inform the office if their child has come in contact with head lice or nits so that we may check the other children’s heads and prepare the classroom accordingly.
WPS and ELP must notify parents if their child has been exposed to any communicable disease while in school via e-mail, and/or letter/classroom notice, depending on the severity of the illness. If your child is not well enough to go outside, do not send him/her to school.
PLEASE KEEP YOUR CHILD AT HOME.....
• during the first few days of a cold or persistent cough • when eyes are swollen, red, itchy, oozing, or crusted • when there is a rash or open sores • when your child has had diarrhea or vomiting within 24 hours prior to the start of the school day • when your child has had fever within 24 hours prior to a school day • when your child has had a throat culture, until you are notified of a negative result. A child may return to school 24 hours after fever and symptoms are gone in the case of a viral infection, 24 hours after starting an antibiotic for a bacterial infection (such as strep), when a rash disappears, or when eruptions are scabbed over. WPS and ELP cannot accept a child into the classroom who has experienced a case of live lice or nits until the hair has been treated and the child is nit-free.
NOTIFICATION OF ABSENCE
Please notify the WPS or ELP office as soon as possible if your child will be absent. An answering machine is available for calls placed before or after office hours. Please let us know in advance if your child will be absent due to illness, vacation, doctor's appointment, or any other pre- planned activity, as some classes qualify to allow children to drop in when space is available. However, we cannot offer a refund or make-up days when your child is absent. 20 WPS & ELP DROP-IN PROGRAM
ELP: Children who are already enrolled in any of the ELP classes have the opportunity to come on days they do not normally attend ELP on a drop-in basis when enrolled children are absent (so that teacher- child ratio remains within regulations). The drop-in fee is payable upon arrival and made payable to AUMC ELP. The fees assessed from the children’s "drop in" program help to keep the tuition costs down.
WPS: WPS regular morning (9:00-12:00) classes do not offer a morning drop-in program. However, preschool children may drop-in to Extended Day or Late Day classes at any time on a space-available basis. The drop-in fee is payable upon arrival and made payable to AUMC WPS. Drop-in forms are available in the office.
SECURITY AND EMERGENCY PREPAREDNESS
Numerous security measures are in place to ensure the safety and security of children.
The WPS and ELP have a comprehensive Emergency Preparedness Plan to address emergency situations including fire, bad weather conditions, earthquakes, security threats, medical emergencies, missing children, terrorism, and utility problems. Outlined within this plan are evacuation, lock-down, and shelter-in-place procedures. (See Appendix)
Our Emergency Preparedness Plan has been developed in consultation with Fairfax County Office of Emergency Management.
Fire evacuation drills are held monthly. Tornado/hurricane and shelter-in-place drills are practiced twice each school year. Earthquake and lock-down drills are practiced annually.
Evacuation maps of the building are posted in each classroom which includes a color-coded primary route, a secondary route (in the event the primary route is inaccessible), tornado route, and shelter-in-place route.
Classroom doors remain locked at all times.
Exterior doors have limited accessibility while children are in the building.
A teacher in each classroom is equipped with a UHF radio which is connected to the base unit in the office. Help for a minor situation or an emergency is quickly and readily available.
No substitute staff, parents, visitors, or observation specialists are allowed in the classroom unless they have first signed in at the WPS/ELP office and been given a badge to wear. They check out and return badge before leaving.
When leaving the classroom, children are counted multiple times between the classroom and their destination (playground, science class, fire drill, etc.).
Staff is trained to be ever watchful for unfamiliar faces while in the hallways or outdoors, and report/radio any unusual activity to the office immediately.
An overview of the Emergency Preparedness Plan is listed in the Appendix of this Handbook. The full comprehensive plan is available in the WPS/ELP office for parental review.
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CONFIDENTIALTY
We respect the confidentiality of all students. Student records, including their health forms and assessments, are kept in a locked file. These records are accessible to parents at any time (unless otherwise ordered by a court). They are also available on a need-to-know basis to the Director, the child’s teacher, the office staff, and to a Child Find representative if an authorization form is on file. Children’s records are held for three years after leaving the program and then shredded in compliance with Virginia Licensing Standard 22VAC40-185- 60. DIAPERING & TOILETING ELP: Regular diaper changes/toileting breaks are scheduled throughout the school day. Teachers practice safe and sanitary toileting procedures in the classroom in accordance with Fairfax County Health Department, VA DSS Licensing, and NAEYC.
If a child is in diapers, parents should furnish an adequate supply of diapers at all times. Children should be dressed in clothing that is conducive to easy diaper-changing and independent toileting. If the child has begun toileting independently at home, teachers should be informed, and they will support and reinforce toileting at school. Keep in mind that toileting habits can be very different at school. If a child has more than 3 accidents at school, parents will be required to send them to school in a diaper or pull-up until more practice and consistent toilet use at school has been accomplished.
WPS: All preschool children, whether in the morning, Extended Day, or Late Day classes are expected to be independently toilet-trained while at school. They must be able to use a regular toilet, manage to pull their clothing down and back up again, and wipe/clean themselves during toileting without assistance. Teachers may not enter the bathroom stalls to assist children. Sending children in underwear as opposed to Pull-ups is preferred. It is requested that children wear clothing that is easy for them to manage such as loose elastic waist pants or shorts. Clothing with snaps, buttons, and zippers are difficult for children to manage which can result in frustration or their having an accident. Please be aware that a child’s toileting habits at school often differ from their toileting habits at home.
We do recognize, however, that an occasional accident may occur. Unlike ELP classrooms where there are diapering stations and additional staffing, WPS teachers are not allowed to assist with toileting or changing clothes. If a child has an accident involving wet clothing, the child may independently change the wet clothing him/herself at school. We request that parents put an extra set of clothing, including socks, in a ziploc bag and place in the child’s school bag to have in case of an accident. In accordance with NAEYC regulations, teachers may not manage bowel accidents in the preschool classes. Parents or an emergency contact will be called to come to the school to change the child and/or take him/her home in the event of a bowel movement accident. Repeated toileting accidents, or more than 2 accidents within a short period of time, may result in your child’s classroom placement being reevaluated. 22 CLOTHING & SUPPLIES
School activities include painting, active play, and outdoor play; therefore, clothing should be casual, durable, and washable. We request that children be dressed for play and to encourage independence (i.e. managing clothing for toileting, removing shoes, etc.). In order for children to develop independent skills, it is important that clothing be easily managed, especially at toileting time. Please also provide an entire extra set of clothing in your child's bag in the event of accidents. Since children go outside on all days that are not bitterly cold or raining, long pants and other warm clothing such as hats and mittens are necessary during cold weather.
Children should always wear rubber-soled sneakers or closed-toe play shoes because they are safe for running and climbing. Please avoid sandals, open-toe, or slip-on shoes because they are a tripping/climbing hazard, and uncomfortable sand, mulch, and pebbles get trapped in them.
A TOTE BAG is provided by WPS or ELP and is required to carry all of your child's necessities for each day. These bags must be kept inside your child's assigned cubby, therefore it is policy that all belongings must be confined to the space within this bag. Please check the child's bag daily after school for art work, notices and newsletters. A lunch bag/box (only) may be brought in addition to the school bag.
For ELP and WPS students who stay for the afternoon, please pack a nutritious lunch for your child. Make sure all containers, lids, spoons, etc. are Lunch clearly marked with your child's name. VA Licensing requires that the date also be written on the lunchbox daily. Please do not send candy, soda, or glass. NOTE: Due to the high incidence of severe peanut allergies, we are a PEANUT-FREE SCHOOL. Please be mindful of the foods you pack in your child’s lunch to ensure it does not contain any peanut products, peanut butter, or peanut oils. If you send a sandwich which resembles peanut butter in by sight or smell, please mark clearly on the baggie or packaging what kind of butter it is so that there will be no delay in serving it to your child before placing a phonecall to you.
A healthy snack is provided each morning (and afternoon for children in the Late Day Program) by the school. A monthly snack calendar is sent home for your previewing. If you would like to provide a special snack, such as a birthday treat, SNACKS arrangements must be made in advance with the teacher, at which time you will be given a list of classroom allergies and a list of pre-approved snack choices as well as other alternative food ideas. Remember that a snack can be wholesome and still be special. Some of our students have other food allergies, and attempts to find out and accommodate these are greatly appreciated. We cannot serve any item containing peanut products nor any product made in a facility or on machinery which processes peanut products. This includes many bakery items, cupcakes, crackers, chips, and candies such as M&Ms. If a homemade treat is made, a list of ingredients must be included. If the snack is store bought, it must be in the factory-sealed packaging which specifies that it was prepared in a peanut-free facility. If your child has a food allergy, the [Type a quote from the document or teacher and/or the certified Food Handler on staff will work with you to arrange the summary of an interesting point. alternate snacks for your child or for his/her classroom. You can position the text box 23 anywhere in the document. Use the Please see details of the Lunch & Snack Policy, as well as the Policy for Treats Brought from Home Text Box Tools tab to change the in Appendix ii at the end of this handbook. formatting of the pull quote text box.]
REST TIME ELP – ELP provides cots or mats to be used during rest time. The teacher may request that you bring in specific items such as blankets, pillow cases, or a small stuffed animals that will comfort your child. WPS - Preschool children who stay for the afternoon programs are provided mats for a short “brain rest” period. The teacher may request that you bring in specific items such as a king-size pillow case or bath-size towel.
ALL belongings should always be marked clearly with your child's name.
SHARING TIME & TAKE HOME BAGS When a child has the share bag, he/she is encouraged to bring in items which he/she can talk about (i.e., a book, photo, trip memento). In order to maintain a safe, non-threatening environment, children may not bring toys or other articles of aggression to school. When your child brings home one of our Take Home Literacy Bags, please return it the next class day and be sure that all of the components are included.
BEHAVIOR GUIDANCE Children in an enriched, active classroom with close teacher involvement are happy and engaged, and behavioral issues rarely arise. Nevertheless, in a group setting, conflicts may occasionally develop. The teachers help children learn how to resolve issues through modeling, consistent limit setting, and the direct teaching of problem solving and conflict resolution skills in a supportive community. Our staff treats each child with respect and reinforces positive/appropriate behavior. Should unacceptable behavior occur, it is discouraged as gently as possible, usually with a simple reminder of the classroom rules. In some instances, the child may be redirected to another play area or given time to calm down in a quiet area of the room. The administration and staff will work with the parents in formulating a plan for the child's adjustment. Our program is always in a group setting in which most children thrive. Occasionally this is found to not be the best environment for a child. In that case, the parents may want to seek out a program with smaller group sizes or home-based care. The Director reserves the right to dismiss from the program a child who is repeatedly disruptive after reasonable efforts to help the child have been made.
24
It is the goal of the Weekday Children’s Programs to work as a team with families and other professionals when dealing with children who exhibit challenging behaviors. Challenging behaviors, including physical, social, or relational aggression; impulse control challenges; or continual refusal to follow directions or rules can interfere with the child’s ability to learn and develop normally and puts the child at risk of failure in later schooling. These behaviors can also create an atmosphere which is harmful to the child as well as the children and adults around them.
According to NAEYC, challenging behavior is any behavior that (1) interferes with children's learning, development and success at play, (2) is harmful to the child, other children, or adults, [or] (3) puts a child at high risk for later social problems or school failure." (Kaiser & Rasminsky, Challenging Behavior in Young Children (2nd Ed.), Pearson Education Inc., 2007, p. 8). Examples of challenging behavior: Physical aggression (hitting, biting, shoving, whacking with toys), relational aggression ("You can't play with us", verbal bullying), tantrums, whining, testing limits, refusal to follows directions or observe classroom rules.”
When teachers encounter challenging behaviors that are preventing the child from participating appropriately and/or are negatively impacting the other children and classroom dynamics, there is a system in place to support the teaching team, protect all the children in the classroom, and help the struggling child.
When a child’s behavior interferes with the classroom functioning, the lead teacher will:
1. Document the behavior through written observation notes, charts of behavior frequency, and/or using the incident/accident report or other means of communicating concerns to the parent. The teacher should note patterns of behavior, precursors, and other factors which may be causing or contributing to the behavior. The teacher should also state the behavior modification strategies that have been tried.
2. Discuss the concerns with the Director and/or Asst. Director.
3. Have the Director, Assistant Director, or Executive Director observe the child and the classroom setting and offer suggestions for managing the behavior and implement these ideas.
If the behavior continues, the lead teacher should do the following:
4. Request a parent-teacher meeting along with the Director to discuss behavior concerns (include written observations), explain the strategies that have been implemented, and recommend what the next steps should be. Enlist parent input and involvement from the start, and keep them informed of progress or continuing concerns.
5. Implement a collaborative behavior modification plan with informal or formal check-in times between parent and lead teacher.
25 6. If the parents and teaching team are compliant with the plan but the behavior continues or intensifies, a referral to Child Find or other specialist will be required. If the child presents a safety concern, the program may implement a safety plan that includes the parent picking up the child or temporarily keeping the child at home when safety issues arise. The program reserves the right to discontinue the enrollment of a child if and when:
The child’s behavior either continually or severely endangers the physical safety of the other children or adults, The program is not able to meet the developmental or special needs of the child such as a situation necessitating continual one-on-one supervision, or The parents are not compliant with the program’s requests.
BITING POLICY
Biting is a behavior that is not uncommon with children who have not yet developed the language skills needed to express themselves. If biting occurs at school, both the parents of the biter and the child who was bitten are notified (with confidentiality respected). A conference with the parents of the child who bites may be arranged to coordinate efforts to change the child’s behavior. When a child bites and the following occur, the biter may be sent home: if the skin is broken on the other child or teacher or if the other child or teacher is bitten on the face. The biter may also be sent home if he/she bites more than 2 times in a week. A child may be suspended or dismissed if necessary.
REPORTING CHILD ABUSE & NEGLECT The WPS and ELP are required by Virginia law to report evidence or suspicion of child abuse or neglect. Failure to report abuse can result in a fine or prosecution by the authorities.
26 OUTDOOR PLAY GUIDELINES Our policy is to have children go outside every day, even if for a shortened period of ten minutes, as this is healthy for them. The fresh air exchange in their lungs helps to stop the spread of germs and the physical activity builds muscle strength and stimulates their brains. However, we do not send children outdoors when it is raining, too cold or hot, or the air quality is unhealthy. These guidelines assist in determining when we will keep children indoors for gross motor activity:
97°+ (heat index) – All children will play inside.
88°-96° (heat index effective temperature) – Judgment will be used to determine whether and how long other children will go outside.
32°-87° (wind chill/heat index effective temperature) – All children will go outside.
25°-31° (wind-chill effective temperature) – Toddlers and older children may go outside as determined by the Director who will take into consideration sun/cloudiness, constant or periodic winds, full/shortened playground time.
<25° (wind-chill effective temperature) – Children will play indoors.
PHOTOGRAPHY POLICY Photography refers to all images, still or moving, recorded on any equipment - cameras, classroom tablets, or video recorders. We encourage staff to capture children in their class enjoying activities, acknowledging their accomplishments, and recording memories to share with the children and to make the classroom more personal. Sometimes these images are used on classroom web pages, for assessment purposes or accreditation documentation, for education/training purposes, and/or in displays or promotional materials such as brochures, publications, or on a website of AUMC or the Weekday Children’s Programs. AUMC Weekday Children’s Programs Photography Policy conforms with best practices in that parents/guardians have the right to refuse to have their child photographed and that no names or identifying information is associated with the images in public such as, but not limited to, on a hallway bulletin board, in a brochure, via any electronic means except to the parent/guardian of the child. Parents may opt out of any or all photography/videography in which they do not want their child to be included by indicating their preferences on the school’s Permission for Photography Form.
Parents may want to record their child enjoying a WCP activity or event on a camera or cell phone. They are asked to focus only on their own child and the activity. Photographs that may have captured children other than your own child may not be shared or posted in any public forum or internet social page. Staff will help to monitor this policy. Additional information is available in the school office.
27 PARENTS & FAMILIES
COMMUNICATION WITH FAMILIES
Communication with parents is important for establishing strong relations between program, classroom and home. Teachers and the Director are always happy to talk with parents, however, their primary responsibility is to tend to the needs of the children. Since it is difficult to have a lengthy conversation at the door at morning drop-off time, it may be necessary to call or email later in the day or schedule a conference to answer all the questions a parent might have.
To assist you until a more lengthy conversation can occur, WPS and ELP provide a small form (located at the WPS classroom doors and the ELP sign-in table) called “Just to Let You Know…” for informing the teacher about any unusual or particularly stressful events occurring in your child's life on that day to enable the staff to help your child through a difficult period. Remember, even joyful or positive events (such as houseguests, moving, or a new baby/pet) can be stressful for young children. When necessary, complete this and slip it to the teacher at the morning drop-off, and it will serve as a reminder throughout the day of the special circumstances that your child may be enduring.
Lead Teachers maintain regular contact with parents. They provide newsletters with information on the class activities and plans monthly. They share details and daily updates via a posting outside the classroom and/or a password-protected classroom web page. General classroom information and photographs of the children’s activities are posted to the classroom’s web page weekly. Teachers are available for email, phone conversations, and/or conferences after school hours as their schedules allow.
A school newsletter called The Parent Connection is issued monthly by the Director which includes special messages, announcements, a parent calendar, a snack menu, community news, and other pertinent information of interest to parents.
Assessment Reports are given to families twice during the school year, in the winter and in the spring. These reports highlight some of the skills in which your child has demonstrated continual and consistent mastery during classroom assessments.
PARENT The bulletin board above the ELP sign-in table and the bulletin board opposite the WPS/ELP Office are used to post information of interest to WPS and ELP families. Parents may post flyers on the board by the office as long as it has been approved by the Director prior to posting.
A library with information on parenting and other topics of interest in early childhood education is maintained in the WPS/ELP Office. Parents are encouraged to use these materials and to return them afterwards so that other parents and staff may use them.
At the end of the year, you will be given the opportunity to provide feedback, comments, and suggestions on the program by completing a WPS or ELP Family Questionnaire/Program Evaluation. If you have children attending both programs, you may be asked to complete an evaluation for each program. 28 VISITS AND VOLUNTEERING The WPS and ELP exercise an open-door policy for parents. Parents are welcomed to visit at any time without prior notice and may observe in the classroom after signing in at the WPS/ELP office and receiving a ‘Visitor’ badge. We kindly request that parents do not opt to visit the classrooms for the first few weeks until all of the children have had an opportunity to adjust to their new environment.
We invite parents to assist with classroom activities, read a story, talk about his/her career, share their cultural heritage, or share a talent such as playing a musical instrument. Arrangements should be made in advance with the teacher so she can adjust her lesson plans accordingly. Other children such as relatives, friends, or houseguests may not stay in a classroom due to insurance liability.
Parent-Teacher conferences are held twice during the school year. The first Parent-Teacher Conference is scheduled for the Fall. This conference is designed for the parent and the teacher to set goals together for the child for the school year ahead to reinforce continuity between home and school. The teacher will also be gathering from the parent as much information as possible to help her best meet the needs of the child and the family. This conference also provides the parent an opportunity to ask questions and express any concerns you may have.
There will be a second parent-teacher conference in the Spring where the final developmental assessment report will be shared and discussed with parents.The emphasis of this conference is to share your child’s developmental growth and learning progress over the year.
Parents should always feel free to talk with teachers concerning any issues with their children. If you wish to talk at length to a teacher, please give a note to that teacher with your name, phone number/e-mail, and a time that would be best to reach you. Engaging in lengthy conversation at the door at arrival or dismissal time is not safe for the children and interrupts classroom flow. The teacher will call you and schedule an additional conference if necessary.
PARENT EDUCATION
Parent Coffees and special programs which are planned for parents by a parent committee are held throughout the year. Professionals from the school and the community provide programs on a wide variety of topics pertaining to families with young children such as Creative Parenting, Planning for Your Family’s Financial Future, Sibling Rivalry, Multiple Intelligences, Organizing Your Life, Traveling With Children, etc. Information and reservation slips are sent home in your child's school bag.
Suggestions for topics are always welcomed and parents are encouraged to attend the planning session held at the beginning of the school year. You may serve on a committee or contribute refreshments for the Parent Coffee if you wish to do so. 29 PARENT GRIEVANCE POLICY
Parents should always feel free to talk with the teachers, Assistant Director, or the Director concerning daily issues with their children. A personal conference to discuss concerns may be scheduled with the teacher and/or the Director at any time. Parents are encouraged to make the teacher their first point of contact for issues concerning their child. If the matter is not resolved, the Director may be involved. If, however, a major issue still cannot be resolved after good faith communication with the Director, the grievance process is as follows: The concern with the Weekday Preschool or the Early Learning Program should first be lodged in writing with the Director within ten business days of the initial discussion with the Director. It is expected that the issues will be resolved at that level, but if they are not, the parent should then, in writing, present the matter to the Executive Director of Weekday Children's Programs. If the matter is not satisfactorily resolved with the Executive Director, the parent can then, in writing, present the matter to the Chairman of the Weekday Child Development Committee. The Chairman, if appropriate, may involve other members of the Committee to assist in resolving the matter. Parents will receive a written follow-up from the Director and/or the Executive Director of Weekday Children’s Programs within two weeks of receipt of their initial written issue/concern. Parents that address letters to the Weekday Children’s Programs Committee will receive a confirmation letter of receipt including the meeting date on which the Committee members will discuss their issue. Parents will then receive a response in a timely fashion after the Weekday Children’s Programs Committee meeting occurs. Any parent who circumvents this procedure, or behaves in any manner that is disrespectful to the school, a faculty member, a child, or is carried out in the presence of a child, may be asked to withdraw from the WPS or ELP. This action will only take place with the approval of the Weekday Child Development Committee.
PAID PARENT SUBSTITUTES WPS and ELP encourage parents to become involved in our program by signing up to be a paid substitute to be called on those occasions when we have a staff member who must be out. Any parent who is interested in working as a paid substitute should sign up as early as possible in the WPS/ELP Office. Parent substitute training is provided early in the school year during the hours your child is in school. All substitutes will need to submit results of a negative tuberculin test and two security checks. The forms for these are available in the office.
30 AUMC WPS & ELP 2018-2019 SCHOOL CALENDAR
AUGUST 2018 FEBRUARY 2019 4 FCPS Workday–WPS IN SESSION 21-30 Teacher In-service Training 11-14 Interim Reports go home There will likely be one day from S M T W Th F S S M T W Th F S 18 Presidents’ Day – No School each of these weeks set up as training 1 2 3 4 1 2 20 Eric Energy Science Show Days. New Teacher Orientation Training 5 6 7 8 9 10 11 3 4 5 6 7 8 9 26 WPS/ELP Staff & AUMC will also occur the last week of Aug. Staff Members Advance Registration We will let you know specifics as soon as 12 13 14 15 16 17 18 10 11 12 13 14 15 16 we confirm the trainers and the schedule. 19 20 21 22 23 24 25 17 18 19 20 21 22 23 26 27 28 29 30 24 25 26 27
3 Labor Day – No School SEPTEMBER 2018 MARCH 2019 2 Dr. Seuss’ Birthday 4-7 Teacher In-service Training 5 2019-20 REGISTRATION and Classroom set-up S M T W Th F S S M T W Th F S for Current Families 10-13 WPS Orientation Days 1 1 2 12 2019-20 REGISTRATION 11 ELP Orientation Day 2 3 4 5 6 7 8 3 4 5 6 7 8 9 opens to the Community 12 Classes begin for ELP 5-hr., 19-21 Scholastic Book Fair 9 10 11 12 13 14 15 10 11 12 13 14 15 16 . ELP Interim Morning classes, 19-21 Book Fair Silent Auction . WPS Extended Day classes, 16 17 18 19 20 21 22 17 18 19 20 21 22 23 20 Book Fair Café and . WPS & ELP Late Day classes 23 24 25 26 27 28 29 24 25 26 27 28 29 30 Reading Nook 18-20 Parent Substitute Trainings 30 31
2 Firemen/Fire Trucks come OCTOBER 2018 APRIL 2019 4 WPS/ELP Spring Assessment 8 Columbus Day – No School . Teacher Workday 11 Back-to-School Night S M T W Th F S S M T W Th F S 5 FCPS Teacher Workday 16 &18 WPS School Picture Days 1 2 3 4 5 6 1 2 3 4 5 6 7-13 Week of the Young Child 20 & 22 First Aid/CPR/Epi Pen classes 7 8 9 10 11 12 13 7 8 9 10 11 12 13 15-22 Spring Break 22-Nov.9 Parent-teacher Conferences 14 15 16 17 18 19 20 14 15 16 17 18 19 20 (NOTE: Apr. 22 is not a FCPS 24 Parent Coffee Planning Mtg. holiday) 21 22 23 24 25 26 27 21 22 23 24 25 26 27 27 Annandale Fall Festival & Parade 29 Parent-Teacher Conferences 31 3&4-yr-old classes Costume Parade 28 29 30 31 28 29 30 30 Ponies Plus-PettingZoo/Pony rides
5 Teacher Workday – No School NOVEMBER 2018 MAY 2019 1-17 Parent-Teacher Conferences 6 Election Day – No School 2 Ponies Plus-PettingZoo/Pony 10 Kids’ Stuff Sale S M T W Th F S S M T W Th F S rides 13-15 ELP School Picture Days 1 2 3 1 2 3 4 6-10 Teacher Appreciation Week 14-17 NAEYC National Conference in DC 4 5 6 7 8 9 10 5 6 7 8 9 10 11 15 Volunteer Appreciation Drop-In 20 3 & 4’s Thanksgiving Feast 11 12 13 14 15 16 17 12 13 14 15 16 17 18 22 The Great Zucchini Magic Show 21-23 Thanksgiving Holidays 27 Memorial Day – No School 18 19 20 21 22 23 24 19 20 21 22 23 24 25 28 KayDee Puppet Show 28-Jun 7 Science Camp 25 26 27 28 29 30 26 27 28 29 30 31
19 Jonathan Austin 24-hr. . DECEMBER 2018 JUNE 2019 10-11 Preschool Graduation Ceremonies Emergency Jugging Services 11 Last Day of School for all classes. 24-Jan. 4 Winter Break S M T W Th F S S M T W Th F S *Ext. Day classes will be in session. 1 1 *Late Day Classes will not be in session. 2 3 4 5 6 7 8 2 3 4 5 6 7 8 12-14 Teacher Workdays and Classroom . Clear-out 9 10 11 12 13 14 15 9 10 11 12 13 14 15 30 NOTE: All Classroom Websites 16 17 18 19 20 21 22 16 17 18 19 20 21 22 . will be shut down between 23 24 25 26 27 28 29 23 24 25 26 27 28 29 . 12:00am & 11:59pm 30 31 30
1-4 Winter Break JANUARY 2019 SCHOOL HOURS 21 M.L. King Day Shaded Dates: 23 Peter McCrory One-Man Band S M T W Th F S WPS: 9:00AM–12:00PM ELP: 9:30AM–2:30PM 25 FCPS Teacher Workday 1 2 3 4 5 Student Holidays - No School ELP Interim Morning: 9:00AM WPS IN SESSION. 6 7 8 9 10 11 12 WPS Extended Day: 12:00-2:30PM 13 14 15 16 17 18 19 All Late Day Classes: 2:30–5:30PM Teacher Workdays - No School
20 21 22 23 24 25 26 OFFICE HOURS
27 28 29 30 31 Mon: 9:00AM–3:30PM 31 Tues-Wed-Thurs: 9:00AM–5:30PM Fri: 9:00AM–12:30PM
PLAYGROUND & CAMPUS RULES Appendix i. FOR PARENTS/COMMUNITY
We encourage families to utilize the playgrounds and East Lawn during after-school hours. It is a wonderful time of community fellowship for parents and a great source of socialization for children. In order that we may continue to keep this open and welcoming atmosphere, we ask that parents be aware of and have their children follow the same rules after school which are expected during school hours so that there is a consistent message. When parents and school are not consistent, it is confusing to children and it undermines the teachers’ instructions. It then carries over to become a problem during school hours, and can lead to an unsafe or unacceptable situation for all.
Thank you for your efforts to be good stewards of our grounds, and for helping to teach the children how to make safe choices, and how to consider and respect the property of others.
======General Campus Rules
CELL FREE ZONE – There is to be no talking or texting on cell phones while driving in parking lots, or while accompanying children anywhere on campus.
A parent or guardian must be attentive to maintaining full view of activities and monitoring their children closely at all times when on any part of the campus. Parents are asked to refrain from talking or texting on their cell phones while their children are playing anywhere on campus, as well as while driving in the parking lots. Watch for children going around a corner where they are out-of-sight.
When on the front lawn area, children should not play on grates, or throw things down them.
Children should not be allowed to throw items down into window wells.
In the front lawn area near entrance doors, parents should ensure children do not play on or near the parking lot. This includes the main entrance steps.
Children should not be allowed to walk on top of or jump off the brick wall or the stone wall. They are not safe choices and it destroys the grass and flower beds below.
Children should not be allowed to play in the yard, trees, porch, etc. of the church parsonage house. This is a private residence where a family lives.
Gate closures must be respected. Gates are opened or closed by Staff only.
Handicap parking spaces may not be used for any length of time without a permit at drop-off/dismissal.
The handicap buttons at entrances may not be pushed by children.
Children may play on any playground as long as an afternoon classroom is not on it at that time. If a class comes out, you must move to a different playground.
Children may not enter the building to go to the bathroom unless accompanied by an adult.
On ALL slides, children must be sitting on their bottoms, feet-first, and sliding down on all playgrounds. They may not walk or climb up the slides.
Older children and siblings should not play on equipment that is not appropriate for them. It may damage the equipment and is not safe for younger children who may also be playing on it at that time.
Children should ALWAYS be guided and reminded to keep sand INSIDE the sandboxes as they play (no dumping outside the sandbox). It is very costly to replenish.
If you uncover the sandbox for your child, you should cover it back before you leave. DO NOT ALLOW CHILDREN TO WALK OR PLAY ON TOP OF THE SANDBOX COVERS. They are custom-made and very expensive to replace.
32 Appendix i. Rules Specific to Each Playground
Toddler Playground
A parent or guardian should always be positioned at the slide/steps area of main structure to ensure the safety of children climbing up and off of the slide. Children must sit on their bottoms and go feet-first on the slides. Bikes and riding toys are to be guided to avoid collision with children running or playing. Children may not climb on fence (*watch children closely in back corner area where fence is lower). Children may not climb on the outside of the playhouse and jungle-gym structures. Do not allow children to pour sand on attached benches or outside of sandbox onto the rubber surfacing. A broom and dustpan will be kept on the playground. It will be the responsibility of each parent to sweep up any sand their child dumps outside of the sandbox prior to leaving the playground.
Upper Playground
A parent should be positioned near the bottom of the steps onto the large climbing structure to ensure safety near the sidewalk. Children may NOT play on hillside, to include grass and any planted areas. Use the painted blue line as the stopping place for the bikes If bikes and trikes are already out, they are to be ridden on the black top only, not the sidewalks. Children should use the painted blue line as the stopping point. They should not hit the curbs. If chalk is used, children may write on chalkboard and sidewalk. It may not be used on other play structures, the building, or the rubber ground surfacing. Children should not run on the blacktop between the bikes/trikes. Children may not climb around the outside of the main climbing structure. Children should be monitored closely if they climb on the house. Parents should ensure that children are keeping the sand and sand toys INSIDE the sandbox, and are not mixing in mulch with the sand.
Middle Playground (Swingset)
Children should dig in designated area only Children should not be standing in front of or behind the swing set waiting for a turn. Children should use the swings on their bottoms only (no lying on the swing) Children should not go behind the white shed and may not stand or jump on the grate. Children should not climb on the roof of the playhouse.
Lower Playground (“Spiderweb”)
Children should not climb over the top of the fire engine Children should not leap from the tire Children should slide feet first on their bottom, not jump, into the tire One child at a time on the spring ride-on toys Children should not leave the fenced area without a parent or guardian.
Thank you for your attentiveness and respect in keeping our campus a fun area for our classrooms, our children, and our community to play responsibly and safely!
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Appendix ii.
Policies for Snacks, Lunches, & & Treat Brought from Home
Snack Policy
1. The Early Learning Program and Weekday Preschool provides a healthy and varied snack according to the snack menu provided each month. Each daily snack includes food from two food groups as determined by the FDA. Juice, as long as it is 100% juice, AUMC WPS & ELP counts as one fruit serving.
2. Due to the high incidence of severe peanut allergies in our programs, we are a peanut free school. We do not serve snack foods containing peanuts or peanut products, or ones that are produced in factories which also handle peanut products.
3. Sometimes exceptions are made and a class does not follow the snack menu. Examples include: A classroom cooking project is occurring where children will eat what they baked for snack An adjustment to coordinate with the curriculum (ie. Ritz crackers when talking about circles) A birthday celebration, cultural snack, or other treat is brought from a child’s home.
4. When a parent brings in a treat to the classroom, specific guidelines need to be followed in order to ensure we will be able to serve the food you bring in. Please see details on the following page under Policy for Treats Brought from Home.
5. We have a number of children with differing allergies. It is our policy to work with the parents to develop a snack plan for their child. This may be one or all of the following: The parent sends in a daily snack alternative for the child The parent sends in snack supplies kept in the classroom to be given to the child when he/she cannot have the WPS provided snack The program provides an alternative snack for that child (as long as the alternative is readily available and not of significant cost differential).
Lunch Policy
1. 1. Parents should send in a lunch from home which offers healthy options to reinforce what we are teaching the children at school about nutritious choices. It is highly preferred that no “junk food” be included in lunchboxes.
2. 2. Please ensure that foods are proportional to the children’s age and size. There should be enough to fill their tummies, without having so much food that much of it goes to waste.
3. Foods should be put in the lunch boxes cut into small pieces so that it cannot become a choking hazard. For children under 3 years of age, grapes, olives, cherry tomatoes, hot dog slices, baby carrots, etc, should be cut in half. Popcorn and marshmallows are considered choking hazards for children under 3.
4. While children will be offered all items that you have sent in for lunch, they will first be offered the healthy choices in their lunch bags. About halfway through the meal, the remaining containers will be opened and offered.
5. A sandwich that is made with any type of almond/soy/sunflower seed/etc. butter resembling the look and smell of peanut butter should be clearly marked on the Ziploc or container what type of butter it is. Otherwise, we will not be able to serve it to your child until the office has been able to reach the parent to confirm what type of butter it is.
6. Any uneaten food is sent home (when in re-sealable containers) for parent to see how much was eaten.
Rev. 8/18 34 Appendix ii.
Annandale United Methodist Church Weekday Preschool & Early Learning Program
Policy for Treats Brought From Home
Dear Parents,
We welcome you to bring in a special treat from home to celebrate a birthday or cultural event with your child’s classroom! Please note that when a treat is brought from home, the following very important guidelines must be adhered to:
Arrangements must be made with the teacher in advance so that the class snack can be adjusted for that day, and you can receive a list of guidelines as to which foods are acceptable, which are not, and suggestions for other non-food treats.
Due to the high incidence of severe peanut allergies in our programs, we are a peanut free school. Foods containing peanuts or peanut products or ones that are produced in factories which also handle peanut products cannot be accepted.
No homemade items (cookies, cupcakes, brownies, etc.), including boxed mixes, may be brought in without a specific list of ingredients, or the box from the cake/cookie mix.
All purchased food items must be in the original, factory-sealed packaging with a list of all ingredients and processing information. Please note that only a few grocery store bakeries have peanut-free kitchens. If they do, it is clearly specified on their ingredient label. This label must be present in order for the food item to be accepted.
Whole fruits or vegetables are highly encouraged.
We have numerous children with varying allergies. We encourage you to ask your teacher which allergies are present in your child’s classroom, and then try to bring in a treat that all the children may share together so that no child feels left out.
35 Appendix iii. Emergency Preparedness Plan Overview
The comprehensive plan in its entirety may be viewed upon request in the WPS/ELP Office.
It is intended to assist AUMC Weekday Children’s Programs in protecting the health and safety of the children in its care should a disaster or emergency, natural or deliberate, affect the facility, operation, or its community. The safety of the children and staff is the primary goal of AUMC Weekday Children’s Programs. The full comprehensive EPP is available for parental review in the office upon request. All staff members are responsible for implementing the disaster and emergency plan and ensuring the safety of the children. It is the responsibility of all staff to understand their roles and responsibilities and the location of the supplies in the event of an emergency. Evacuation If fire or smoke is observed, pull the manual alarm in the hallway. Call 9-1-1 when safely outside. If evacuation is for other reasons, call office/director on UHF radio. Administrator will give verbal alert to evacuate over the UJF radio. Follow evacuation route posted to class assembly point outside. Teachers take UHF radio, attendance list/sign-in log, and classroom “Go Bag” with single use gloves, gauze pads, antiseptic cleansing solution or pads, and band-aids. Directors take base UHF radio and Program Go Bag containing medications and medication logs, emergency contact info on children and staff and for AUMC and the building, insurance info, first aid supplies, battery powered radio and flashlight with extra batteries, cell phone and charger, office tablet, and extra child release or sign out sheets and pens. Once outside ascertain that all children in attendance are present. Wait for an all clear before returning inside. Seek shelter-in-place elsewhere if so advised: Evergreen House (6925 Columbia Pike,), Little White Church, Columbia Pike Animal Hospital (4205 Evergreen Lane) Notify parents via Remind Emergency Alert System, by office email, or by email through the classroom Shutterfly site. If possible, call parents to notify and put a notice on the AUMC door. Release children to parents or an emergency contact only. Have them sign out on Sign In/Out sheet or Child Release Form.
Shelter-in-place All CDC classes will leave their classroom and gather in the CDC Multipurpose Room. WPS and ELP classes will leave their classroom and gather in the Media Center (room 111). All windows and doors will be closed and locked. As time allows, plastic sheeting will be taped over windows, doors, and vents. The HVAC systems will be turned off by the Property Manager. Directors will monitor the situation on battery operated radios; teaching staff will engage the children. Parents will be notified via Remind Emergency Alert System, office emails, or by classroom Shutterfly sites. If possible, the program phone messages will be changed to indicate the programs are closed. No one may leave or enter until emergency personnel give the “all clear”. When it is safe to pick up children, parents will receive an email. Children will be released to a parent or emergency contact only. To whom each child is released will be recorded on the Sign In/Out log or Child Release Form.
36 Secure Building
If notified by Fairfax County Police or other source of an unsafe situation in the community, the AUMC building will be secured. All doors will be checked that they are locked. Classes will remain indoors. Parents will be notified via Remind alert or by email and encouraged to stay away from the AUMC area until it has been deemed safe by security experts. Once police have given an all clear, parents will be alerted or emailed and activities will resume as normal.
Lock Down
When the need for lock down is determined, 911 will be called by a Director. Classes will secure themselves. If outside at the time of the alert, go directly to one of the secondary shelter-in-place locations (Evergreen House, Little White Church, Columbia Pike Animal Hospital). Follow directions of the SWAT team. Stay in locked classroom until given the all clear. Parents will be notified of the incident via Remind alert, phone calls, or emails.
Specific Emergencies:
Fire Follow Evacuation procedures Call 911
Earthquake Instruct children to Drop – Cover – Hold On to tables or chairs. Alternatively have children sit against an interior wall away from windows and furniture. Cover head and face with arms. If outside, go to the middle of the cemetery away from trees and power lines. Check hallway and door for safe exit route. Go outside to a safe place. After tremors stop, check children for any injuries. Call 911 for any injured children; call their parents. Be prepared for aftershocks. Leave sign on AUMC door. If possible, a message is sent to parents via Remind alert, a message left on school office phone, and/or by office or classroom email. Monitor situation by listening to a battery operated radio.
Tornado Classes are to move quickly to their tornado safe place: CDC to the hallway outside the Media Center; for the WPS and ELP to the hallway from room 102 to the stairwell near room 118. Children sit on the floor against an interior wall. Directors monitor the situation listening to a battery operated radio. When warning is lifted, children will return to their classrooms.
Hurricane Classes will follow the same plan as for a tornado warning.
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Extreme Weather Snow/Ice – Follow Inclement Weather policy Extreme Cold o If heat is off or classrooms cold (below 68 degrees), bundle children as warmly as possible. Do movement activities. o Relocate to another room if there is a warmer space. o Email/Alert parents to pick up children Extreme Heat o Classes will be relocated or school closed if classrooms are above 80 degrees. o Children will be kept hydrated. o Children’s clothing will be kept to a minimum. o If cooler outside in the shade, classes will move outside.
Power Outage Dominion Virginia Power called. Classroom activities maintained as best can with blinds on windows open. If appropriate weather, classes may move outside. If not, flashlights may be used. Extreme Heat or Extreme Cold procedures may be implemented. Computers and other electronics will be unplugged. If necessary, parents will be emailed or notified via Remind alert to pick up children. If a downed line on the grounds, outside activities may be cancelled. Flood Classes will be relocated to a dry space, typically on a higher level. Notice of room change will be posted on the doors. Computers and electronics will be unplugged and raised off the floor. If possible, parents will be alerted via Remind or email of the relocation or need to pick up their children.
Chemical Spill Inside o Area impacted will be evacuated. o Shelter-in-place or Evacuation procedures may be advised. o Property Manager will be notified. o Fire Department or other agency may be consulted. Outside o Any class outside will return to their classroom. o If Shelter-in-place is advised, follow those procedures. o If Evacuation is necessary, do so to a secondary site. o Parents will be notified via email/phone/Remind alert to pick up children.
Intruder Alert Lockdown procedures will be followed. 911 will be called.
Outside Security Threat Secure Building procedures will be followed. Directors will monitor the situation listening to a battery operated radio/TV. Wait for an all clear before resuming normal activities.
38 Bomb or Explosive Threat Evacuation to secondary or tertiary sites
Biological, Chemical, or Nuclear Terrorism Follow Shelter-in-Place procedures
Missing or Lost Child Teacher assisted by administrative staff will check where class has just been If child not quickly found, call 911 and provide information on the child including a description of clothing and a photo. Contact parents of missing child and advise them of the situation. Gather non-classroom staff to assist police in search. If a kidnapping, call 911 immediately; information from witnesses will be collected.
Medical or Dental Emergency Call 911 and follow guidance of EMTs If an allergic reaction, consult Allergy Care Plan and MAT or EMAT trained staff administer as indicated. If poisoning, also call 1-800-222-1222 – Poison Control Hotline
Communicable Disease Parents will be alerted by letter or email of reportable diseases as required by the Code of Virginia (for a complete list of these diseases see http://www.vdh.virginia.gov/epidemiology/regulations.htm) which include: Chicken Pox (Varicella), Influenza (confirmed by lab test), Measles (Rubeola), Mumps, Rubella, and Pertussis In addition, a letter or email notification will be made to parents for other diseases such as Lice, Pinworms, Impetigo, Conjunctivitis, Fifth’s Disease, Hand-foot-mouth Disease (Coxsackie virus), and Strep Throat/Scarlet Fever. When appropriate and/or required, the Fairfax County Health Department will be notified.
Communication with Parents We recognize that in the event of a crisis, parents will be concerned and afraid for their child and need to be informed of their child’s safety, the details and handling of the emergency. The Executive Director and/or Director will develop a protocol of factual information to be disseminated. The parents of any child directly involved or injured will be called. General parent information, if possible, will be disseminated via Remind Emergency Alert System, emails from the office, and/or Shutterfly class email. The program voice mail message will also be modified. A letter will go home that day or the next providing more detail and additional sources of information for parents. In the event of a power outage, downed phone lines and cell towers, signs will be posted on AUMC Door #2 and calls will be made as quickly as possible via phone tree system.
Staff Training Staff is trained on emergency procedures during new staff orientation, when the emergency plan is changed, and periodically as a refresher. Fire Evacuation drills are practiced monthly. Tornado and Shelter-in-place drills are held twice a year. Practice drills for earthquakes are held annually. Lockdown procedures are addressed with staff (only) at least once per year. 39 Appendix iv. – WPS & ELP Enrollment Agreements
Annandale United Methodist Church WEEKDAY PRESCHOOL 6935 Columbia Pike Annandale, VA 22003 703-256-1100 [email protected] Fully Licensed
ENROLLMENT AGREEMENT 2018-19
The Weekday Preschool agrees to enroll your child, ______, in the ______class for the 2018-19 school year.
In return for your child's enrollment, the parent/legal guardian agrees to the following:
(1) To pay annual tuition of $______at the rate of $______per month.
The parties understand that tuition is subject to the following policies: (a) Monthly payments are due in check or cash on the first class day of each month. (b) Families with more than one child enrolled in the Weekday Preschool (including the Extended Day and Late Day classes) will receive a discount of 15 percent on the tuition(s) of additional child(ren). (c) Parents will be notified in writing when a monthly payment is late; if payment delinquency continues beyond 45 calendar days, the school has the right to dismiss the child. (d) Tuition is based on the entire school year, and then divided into ten equal monthly payments
for September through June. The Weekday Preschool must meet its financial obligations regardless
of the attendance of an individual child; therefore there are no refunds for absences or family
vacations. If the school is closed temporarily as a health precaution, because of inclement weather
or for any reason beyond the control of the program, tuition will continue to be charged.
(e) Financial assistance is available for qualifying families. Information may be obtained from the Weekday Preschool Program Director. Confidentiality is respected.
(2) To pay one month's tuition deposit in advance no later than May 30, 2018, or within 30 days if registration occurs after May 30, with the understanding that the advance deposit is credited as the June 2019 tuition payment and is subject to the following policies: (a) Before the start of the school year, the advance deposit will be refunded in full when written notification of the child's withdrawal is received by July 1, 2018 prior to the start of school; (b) After July 1, there will be no refunds of the advance June tuition deposit. This applies to children who are enrolled at any time before or during the school year. 40 (c) No refund or tuition credit will be applied when any morning or afternoon classes are changed, or the number of days enrolled are reduced, after July 1. This is also applicable to registrations occurring after the school year has begun. (d) During the school year, if the child is withdrawn without 30 days notice or if the child is withdrawn on or after March 1, one month’s tuition will be charged.
(3) To pay a non-refundable Activities/Materials Fee of $76 by no later than May 30, 2018, or within 30 days if registration occurs after May 30th.
(4) To pay a late payment fee of $25 for any monthly tuition payment received on, or later than, the th 15 of the month.
(5) To pay a returned check fee of $25 when payment has been returned by the bank for any reason.
(6) To pay a late pick-up fee if a child is not picked up promptly at dismissal time. The late pick-up fee is per child and accrues at a pre-determined rate for each ten minute increment past dismissal time during which the child is kept at school.
(7) To submit a reinstatement fee of $25 if a child is withdrawn and re-enrolled within the same school year.
(8) To provide signed up-to-date health and school forms packet on or before the child’s first day of class, and to update those forms as necessary by completing and signing new forms.
(9) To submit, in compliance with Virginia law, proof of identity by completing the Identity Verification Form and returning it with the original birth certificate, passport, DMV-issued Identification Card, or Social Security card (which will be immediately returned to you) prior to your child’s first day of class.
(10) To abide by the policies and procedures stated in the Parent Handbook, and to sign and return the Parent Signature (last) page.
(11) To notify the school immediately of any changes in home and/or business addresses and telephone numbers (including cell phones).
(12) To complete this enrollment agreement form and return it to the office by May 30, 2018, or within 30 days of enrolling if registration is after May 30th.
Please make all checks payable to AUMC WPS.
Always include your child’s name on your check.
______Signature of Parent or Guardian Date 41
AUMC Early Learning Program 6935 Columbia Pike Annandale, VA 22003 703-256-8667 [email protected] Fully Licensed
ENROLLMENT AGREEMENT 2018-19
The AUMC Early Learning Program confirms the 2018-19 enrollment of your child
______in the 5-Hour class to be held on T – W – TH.
This classroom placement will be based on current enrollment for exact class configurations in the upcoming school year. In return for your child's enrollment, you, the parent or legal guardian agree to the following:
(1) To pay the annual tuition of $ ______, at the rate of $ ______per month.
The parties understand that tuition is subject to the following policies:
(a) Monthly payments are due in check or cash on the first class day of each month. (b) Families with more than one child in the Early Learning Program will receive a discount of 15 percent on the tuition(s) of additional child(ren). (c) Parents will be notified in writing when a monthly payment is late; if payment delinquency continues beyond 45 calendar days, the school has the right to dismiss the child. (d) Tuition is based on the entire school year, and then divided into ten equal monthly payments from September through June. The Early Learning Program must meet its financial obligations regardless of the attendance of an individual child; therefore there are no refunds for absences or family vacations. If the school is closed temporarily in the event of a health precaution, because of inclement weather, or for any reason beyond the control of the program, tuition will continue to be charged. (e) Financial assistance is available for qualifying families. Information may be obtained from the Early Learning Program Director. Confidentiality is respected.
(2) To pay one month's tuition deposit in advance no later than May 30, 2018, or within 30 days if registration occurs after May 30, with the understanding that the advance deposit is credited as the June tuition payment and is subject to the following policies:
(a) Before the start of the school year, the advance deposit will be refunded in full when written notification of the child's withdrawal is received by July 1, 2018 prior to the start of school; (b) After July 1, there will be no refunds of the advance June tuition deposit. This applies to children who are enrolled at any time before or during the school year. (c) After July 1, if classes are changed or the number of days reduced, for either morning or afternoon classes, no refund or tuition credit will be applied to remaining classes in which the child is enrolled. This is also applicable to registrations occurring after the school year has begun. (d) During the school year, if the child is withdrawn without 30 days notice or if the child is withdrawn on or after March 1, one month’s tuition will be charged.
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(3) To pay a non-refundable Activities/Materials Fee of $76 by no later than May 30, 2018, or within 30 days if registration occurs after May 30th.
(4) To pay a late payment fee of $25 for any monthly tuition payment received on, or later than, the 15th of the month.
(5) To pay a returned check fee of $25 when payment has been returned by the bank for any reason.
(6) To pay a late pick-up fee if a child is not picked up promptly at dismissal time. The late pick-up fee is per child and accrues at a pre-determined rate for each ten minute increment past dismissal time during which the child is kept at school.
(7) To submit a reinstatement fee of $25 if a child is withdrawn and re-enrolled within the same school year.
(8) To provide signed up-to-date health and school forms packet on or before the child’s first day of class, and to update those forms as necessary by completing and signing new forms.
(9) To submit, in compliance with Virginia law, proof of identity by completing the Identity Verification Form and returning it with the original birth certificate, passport, DMV-issued Identification Card, or Social Security card (which will be immediately returned to you) prior to your child’s first day of class.
(10) To abide by the policies and procedures stated in the Parent Handbook, and to sign and return the Parent Signature (last) page.
(11) To notify the school immediately of any changes in home and/or business addresses and telephone numbers (including cell phones).
(12) To complete this enrollment agreement form and return it to the office by May 30, 2018, or within 30 days of enrolling if registration is after May 30th.
Please make all checks payable to AUMC ELP.
Always include your child’s name on your check.
______Signature of Parent or Guardian Date
43 Appendix v. Teaching Strategies GOLD™ Assessment System
3/10: GOLD_HNDT_ODL
Objectives for Development & Learning
Social–Emotional Cognitive 1. Regulates own emotions and behaviors 11. Demonstrates positive approaches to learning a. Manages feelings a. Attends and engages b. Follows limits and expectations b. Persists c. Takes care of own needs appropriately c. Solves problems d. Shows curiosity and motivation 2. Establishes and sustains positive relationships e. Shows flexibility and inventiveness in a. Forms relationships with adults . thinking b. Responds to emotional cues c. Interacts with peers 12. Remembers and connects experiences d. Makes friends a. Recognizes and recalls b. Makes connections 3. Participates cooperatively and constructively . in group situations 13. Uses classification skills a. Balances needs and rights of self and 14. Uses symbols and images to represent . others . something not present b. Solves social problems a. Thinks symbolically b. Engages in sociodramatic play
Physical 4. Demonstrates traveling skills Literacy 5. Demonstrates balancing skills 15. Demonstrates phonological awareness a. Notices and discriminates rhyme 6. Demonstrates gross-motor manipulative skills b. Notices and discriminates alliteration 7. Demonstrates fine-motor strength and . c. Notices and discriminates smaller and . coordination . smaller units of sound a. Uses fingers and hands 16. Demonstrates knowledge of the alphabet b. Uses writing and drawing tools a. Identifies and names letters
b. Uses letter–sound knowledge Language 17. Demonstrates knowledge of print and its uses 8. Listens to and understands increasingly . a. Uses and appreciates books . complex language b. Uses print concepts a. Comprehends language 18. Comprehends and responds to books and other b. Follows directions . texts 9. Uses language to express thoughts and needs a. Interacts during read-alouds and book a. Uses an expanding expressive conversations vocabulary b. Uses emergent reading skills b. Speaks clearly c. Retells stories c. Uses conventional grammar 19. Demonstrates emergent writing skills d. Tells about another time or place a. Writes name 10. Uses appropriate conversational and other . b. Writes to convey meaning . communication skills a. Engages in conversations b. Uses social rules of language 44 Teaching Strategies GOLD™ Assessment System
Mathematics English Language Acquisition 20. Uses number concepts and operations 37. Demonstrates progress in listening to and a. Counts . understanding English b. Quantifies 38. Demonstrates progress in speaking English c. Connects numerals with their quantities 21. Explores and describes spatial relationships . . and shapes a. Understands spatial relationships b. Understands shapes
22. Compares and measures 23. Demonstrates knowledge of patterns
Science and Technology 24. Uses scientific inquiry skills 25. Demonstrates knowledge of the . characteristics of living things
26. Demonstrates knowledge of the physical . . properties of objects and materials 27. Demonstrates knowledge of Earth’s . . environment 28. Uses tools and other technology to perform . . tasks
Social Studies 29. Demonstrates knowledge about self
30. Shows basic understanding of people and . . how they live 31. Explores change related to familiar people . . or places 32. Demonstrates simple geographic knowledge
The Arts 33. Explores the visual arts
34. Explores musical concepts and expression 35. Explores dance and movement concepts 36. Explores drama through actions and . . language
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Parent Signature Page
Page 47
46
After reading the Parent Handbook, please detach and return bottom portion to the WPS/ELP Office:
PARENT/GUARDIAN AGREEMENT
I have read and agree to uphold the policies and procedures of the Annandale United Methodist Church Weekday Preschool and Early Learning Program as outlined in this Parent Handbook.
______Parent Signature Date
______Child’s Name Classroom
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