The Supervisor's “In-Basket”

The Supervisor’s “In-Basket”

Activity Statement: • In a simulated situation, utilize management functions and principles, problem-solving, supervisory, and delegation skills to complete the daily duties of a new Air Force officer.

Affective Lesson Objective: • Respond to the significance of effective supervisory skills as a commissioned officer in the United States Air Force.

Affective Samples of Behavior: • Assert the importance of effective supervisory skills for officers. • Complete the exercise using the experience and knowledge learned in your commissioning program. • Actively participate in guided discussion during the lesson.

306 THE SUPERVISOR’S “IN-BASKET”

This exercise is an opportunity for you to use what you have learned throughout your commissioning program to manage and respond to the challenges presented and to “put it all together.”

Supervisor’s “In-Basket” Exercise

Today is 1 March 20XX. You are a 2d Lt assigned to the 10th Missile Squadron (MS), 341st Missile Wing (MW), Air Force Global Strike Command (AFGSC), Malmstrom Air Force Base (AFB), Montana. You are a missileer, currently assigned as a deputy missile combat crew commander. You work directly for the 10th Missile Squadron Commander (10 MS/CC), Lt Col Markinson, who, in turn, works for Col Jessup, the Operations Group Commander (341 OG/CC). The next chart displays the organization of your unit:

341st Missile Wing 341st Missile Wing Commander Executive Officer Colonel Luke S. Skywalker Capt Michael D. Sorapuru (341 MW/CC) (341 MW/CCE)

341st Operations Group Commander Colonel Christy P. Jessup (341 OG/CC)

10th Missile Squadron 10th Missile Squadron 10th Missile Squadron First Sergeant Commander Section Commander SMSgt Lisa T. Green Lieutenant Colonel Marcus E. Markinson Your New Position (10 MS/CCF) (10 MS/CC) (10 MS/CCQ)

10th Missile Squadron 10th Missile Squadron Director of Operations Commander’s Support Staff MSgt George C. Brown, NCOIC Major Grover SSgt Arnold P. Stoner, Personnel Specialist (10 MS/DO) SrA Gail L. Wallace, Personnel Specialist TSgt Ivan M. Frivolous, Information Manager A1C Frank K. Jones, Information Manager (10 MS/CSS)

Bravo Flight Alpha Flight (Your Former Flight) Charlie Flight

Bravo Flight Commander Alpha Flight Commander Charlie Flight Commander Capt Anderson

6 Crews of Missileers 6 Crews of Missileers 6 Crews of Missileers

306 The Supervisor’s “In-Basket” 307 BACKGROUND INFORMATION

The 341st Missile Wing, headquartered at Malmstrom AFB, Montana, is one of three US Air Force Bases that maintains and operates the Minuteman III intercontinental ballistic missile (ICBM). The 341st Missile Wing (MW) is responsible for the maintenance and operation of 150 Minuteman III ICBMs. Twentieth Air Force (20 AF) Inspector General (IG) personnel test this capability during Operational Readiness Inspections (ORI) and Nuclear Surety Inspections (NSI). One or both of these inspections occur annually. The 10th Missile Squadron (MS) is a part of the 341st Operations Group (OG). The 10 MS is responsible for maintaining and operating 50 Minuteman III intercontinental ballistic missiles (ICBM) and five missile alert facilities. Malmstrom AFB is located in Great Falls, Montana, in the heart of the American prairie. Winters are long and cold, and summers are short, but relatively pleasant. Hunting and fishing are favorite summer pastimes.

Scenario

Captain White was formerly the squadron’s section commander (10 MS/CCQ). As the 10 MS/CCQ, he was the commander’s right hand for all personnel and administrative matters. On 28 Feb XX, he was relieved of his duties due to his lack of control over the Commander’s Support Staff (CSS) and its highly important duties. As the section commander, Captain White supervised MSgt Brown, the CSS NCOIC, SSgt Stoner and SrA Wallace, the personnel specialists, and TSgt Frivolous and A1C Jones, the information managers. MSgt Green is the First Sergeant for the squadron. She oversees all enlisted administrative matters. You are a relatively new 2d Lt and have been with the squadron for just under a year. You are a trained missile officer and have just recently been upgraded to the status of deputy missile combat crew commander. On 1 March, before heading out to missile alert duty, your flight commander, Capt Anderson, and the 10th Missile Squadron Director of Operations (10 MS/DO), Maj Grover, approach you with a memo from Lt Col Markinson, the squadron commander, appointing you as section commander. This position is normally for personnel officers only but you’ve been appointed to fill the gap until a new personnelist can arrive to take over permanently. You have not been trained for the position and at this point have never had an opportunity to supervise. You accept the position and its challenges with little reluctance… “Service Before Self” you remember. You start the job Friday, 4 March. Instructions

Read item #1, the memo from Lt Col Markinson, then return back here to read the Rules of Engagement and Guidance.

308 Rules of Engagement and Guidance

It is now 4 March 20XX, your first day on the job. You are the acting section commander of the 10th Missile Squadron. You have been given complete authority by being put on G-Series Orders. When you get to your new desk, you realize the pile of paperwork in the CCQ in-basket is piled high. You’ve also been given access to the CCQ organizational email box and see that the emails have been stacking up since Capt White was relieved of his duties. You must now use your leadership and management skills to prioritize and organize all the items in Capt White’s in-basket and prepare to run the section.

NOTE: This scenario will play from 4-7 March… but past and future activities still need to be finished and/or coordinated. You don’t know exactly when Capt White’s replacement will arrive, so record everything you do. Draft all written correspondence and create detailed outlines for any oral communications you anticipate. Make notes on everything you plan to do. Finally, be prepared to brief Lt Col Markinson on what occurred while he was TDY, including problems you’ve encountered and preparations for the inspection.

10th Missile Squadron Section Commander (CCQ) Job Description:

• Responsible for the administrative control of all 300 members assigned to the 10th Missile Squadron • Ensures all EPRs and OPRs for 10 MS personnel are generated, tracked, and proofed • Directly supervises five commander support staff (CSS) personnel • Under G-Series Orders, exercises nonjudicial punishment authority under the UCMJ unless withheld by superior competent authority. • Assists the squadron commander and works with the First Sergeant for health, morale, welfare, and discipline of all assigned personnel. • Manages Unfavorable Information Files (UIFs), Personnel Information Files (PIFs), the unit fitness program, annual/quarterly awards, the self assessment program, commander’s calls, unit recognition programs, and all written correspondence for the squadron commander.

Now, proceed with the exercise, beginning with the calendar...

308 The Supervisor’s “In-Basket” 309 Use this calendar to keep your schedule organized and conflict free!! MARCH 20XX SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 Your first day! X 6 7 8 9 10 11 12

Lt Col Markinson Returns from TDY

13 14 15 16 17 18 19

Local Local Exercise Exercise Begins Ends

20 21 22 23 24 25 26

27 28 29 30 31

JANUARY 20XX FEBRUARY 20XX APRIL 20XX S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 24 25 26 27 28 29 30 30 31

310 ITEM #1

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

28 Feb XX

MEMORANDUM FOR 2d Lt (YOU)

FROM: 10 MS/CC

SUBJECT: Selection to the Temporary Position of 10 MS/CCQ (Section Commander)

1. I wish I was able to brief you on this personally, but I will be TDY at Maxwell AFB. We’ll get together when I return on 11 March. I’m sure by now that Major Grover has briefed you on the situation. Capt White has been relieved and there isn’t a replacement available until October.

2. This is an excellent opportunity for you to demonstrate the leadership abilities you learned from your commissioning source and previous training. This is not going to be an easy task for you, but I’m positive you’re the best person to get the Commander’s Support Staff (CSS) back on track. MSgt Brown, the CSS NCOIC, will be a tremendous asset to help fix any problems you might encounter. MSgt Green is a brand new First Sergeant, but is eager to learn and will give you her best to fix any personnel or administrative problems.

3. I have instructed Major Grover and Capt Anderson to give you this letter and all of the items in Capt White’s in-basket. Accomplish as much as you can, because I want to discuss your plans for the CSS when I return on Friday. I am very interested in your ideas to clean-up the CSS before the upcoming inspection in May. The programs you will be in charge of are critical to our squadron’s success.

4. I know this is short notice and I wish we could have discussed this together. Plan on meeting me in my office at 0630 hours on 11 March. If anyone can do this tough job, I know you can.

Return to the Rules of Engagement!!

Marcus E. Markinson MARCUS E. MARKINSON, Lt Col, USAF Commander

Attachment: G-Series Orders (Not Included)

310 The Supervisor’s “In-Basket” 311 ITEM #2

Lt (YOU),

Capt Sora p u ru wants to know if you’re stil l on for racq uetba l l on 9 Ma r, 1600 hours.

Please ca l l hi m bac k at 632-XXXX.

MSgt Brown 4 Ma r xx 1030 hrs

Actions to be taken:

312 ITEM #3

Reply Reply Forward Delete to All

From: GREEN, LISA T. SMSgt USAF AFGSC 10 MS/CCF Sent: 3/4/20XX 10:02 AM To: 10 MS/CCQ Org Box Subject: Next Commander’s Call

2d Lt (YOU) , Not sure if you know this or not yet, but the CCQ and CSS are responsible for setting up the monthly commander’s call.

There is a squadron commander’s call scheduled for Monday, 14 Mar 20XX at 1500 hours, at the base theater. I know it’s kind of short notice, but we’ll need a commander’s call agenda from you by COB Monday, 7 March. What items do we want to discuss?

Also, we received two letters of appreciation when Capt White was still here. They should be in your in-basket on your desk somewhere. What do you want to do with them?

V/r,

LISA T. GREEN, SMSgt, USAF First Sergeant 10th Missile Squadron Malmstrom AFB, MT DSN: 632-XXXX

Actions to be taken:

312 The Supervisor’s “In-Basket” 313 ITEM #3A

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

(Last year) 21 Dec XX

MEMORANDUM FOR 10 MS/CC

FROM: 341 MW/CC

SUBJECT: CFC Letter of Appreciation

The 20XX Combined Federal Campaign (CFC) was a tremendous success at Malmstrom, thanks to the hard work by people like 2d Lt Judi Parker. As your squadron’s CFC representative, she is raised over $10,000 in donations for organizations giving back to the community on a daily basis. Because of her enthusiastic support, your squadron had 100 percent contact and far surpassed the 10th Missile Squadron goal of $7,500! Please convey to her my deepest appreciation.

Luke S. Walker LUKE S. WALKER, Colonel, USAF Commander

314 ITEM #3B

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

15 Feb XX

MEMORANDUM FOR 10 MS/CC

FROM: 341 OSS/OSX

SUBJECT: Letter of Appreciation

Please pass on my personal thanks to TSgt Ronald Knight for taking the time to serve as an escort at the 341st Missile Wing’s annual dinner/dance on 4 Feb. His professional and energetic demeanor was instrumental in making this event a success. Members of the base and civilian community mentioned TSgt Knight’s professional appearance and manner to me several times. I’m sure you’re pleased to have him in your unit.

Ima P. Lanner IMA P. LANNER, Maj, USAF Chief, Plans and Intelligence Flight

314 The Supervisor’s “In-Basket” 315 ITEM #4

Date: ROUTING AND TRANSMITTAL SLIP 4 Mar XX

TO: (Name, office symbol, room number, building, agency/post) INITIALS DATE

1. 10 MS/CCQ

2. 10 MS/CC 3. 4. 5.

X Action File Note & Return Approval For Clearance Per Conversation As Requested For Correction Prepare Reply Circulate For Your Information See Me Comment Investigate Signature Coordination Justify

REMARKS:

2d Lt (YOU),

What action do you want to take on this? (see attachment)

Room number, building: Bldg. XX Rm. XXX FROM: (Name, office symbol, agency/post) Phone: SMSgt Green, 10 MS/CCF 632-XXXX

Actions to be taken:

316 ITEM #4A

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

3 Mar XX

MEMORANDUM FOR 10 MS/CC 10 MS/CCQ

FROM: 10 MS/CCF

SUBJECT: DUI and Arrest of SSgt Stoner (Reminder: He is one of your CSS staff)

1. On Wednesday, 2 Mar XX, at 2310 hours, SSgt Arnold P. Stoner was stopped on base by Se- curity Forces and cited for driving under the influence of alcohol. His blood alcohol content was 0.11 percent, exceeding the legal limit.

2. He stated he left a promotion party for MSgt St. Pierre at the NCO Club, where he consumed a few mixed drinks. He didn’t make a complete stop at an intersection and was pulled over by Security Forces. I was called to the Law Enforcement desk, where I signed him out and took him home.

Lisa T. Green LISA T. GREEN, SMSgt, USAF First Sergeant

316 The Supervisor’s “In-Basket” 317 ITEM #5

Reply Reply Forward Delete to All

From: BROWN, GEORGE C. MSgt USAF AFGSC 10 MS/CSS Sent: 3/3/20XX 06:37 AM To: 10 MS/CCQ Org Box Subject: SSgt Stoner Attachments: SSgt_Arnold_Stoner_MFR.pdf

Capt White,

I heard about SSgt Stoner’s DUI when I came to work this morning. I thought the attached letter might help his case. You know he’s been doing a superior job. That’s why he was selected for a possible move to the MPS (Military Personnel Section). This is a definite job promotion for a personnel specialist.

He’d be a tremendous asset during the exercise and the ORI. Do you want me to hold him here or okay his move to the MPS?

V/r,

GEORGE C. BROWN, MSgt, USAF NCOIC, Commander’s Support Staff 10th Missile Squadron Malmstrom AFB, Montana DSN: 493-XXXX

Actions to be taken:

318 ITEM #5A

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

3 Mar XX

MEMORANDUM FOR 10 MS/CCQ

10 MS/CC FROM: 10 MS/CSS

SUBJECT: SSgt Arnold Stoner

I’ve known SSgt Arnold Stoner for over three years. His performance has always been outstanding. He was Malmstrom’s “NCO of the Year” last year, and has always set a good example for the enlisted members while a part of our squadron. He is scheduled to move to a position in the Force Support Squadron’s (FSS) Military Personnel Section (MPS) on Monday, 14 Mar XX. He has my highest personal confidence and I can’t think of a more qualified person for this important position. Please don’t let a mistake like this ruin his career; he has a lot more to give the Air Force.

George C. Brown GEORGE C. BROWN, MSgt, USAF NCOIC, Commander’s Support Staff

318 The Supervisor’s “In-Basket” 319 ITEM #6

Reply Reply Forward Delete to All

From: BROWN, GEORGE C. MSgt USAF AFGSC 10 MS/CSS Sent: 3/1/20XX 9:24 AM To: 10 MS/CCQ Org Box Cc: WHITE, JOHN C. Capt USAF AFGSC 10 MS/CCQ Subject: Leave 8-19 Mar

Capt White,

Before putting my official leave request into LeaveWeb, I want to coor- dinate my leave dates with you to ensure that there are no schedule con- flicts. I would like to take leave from 8-19 March 20XX, if approved.

As you know, my son is getting married at the Air Force Academy, where he is stationed. Following the wedding, my wife and I are planning to spend some time in the mountains for our second honeymoon.

V/r,

GEORGE C. BROWN, MSgt, USAF NCOIC, Commander’s Support Staff 10th Missile Squadron Malmstrom AFB, Montana DSN: 632-XXXX

Actions to be taken:

320 ITEM #7

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

24 Feb XX

MEMORANDUM FOR A1C FRANK K. JONES, 123-45-6789

FROM: 10 MS/CCQ

SUBJECT: Letter of Reprimand (LOR)

1. Preliminary investigation has disclosed that on or about 23 Feb XX, you were late for duty at Malmstrom AFB, MT. Further investigation disclosed that this is your third (recorded) offense.

2. You are formally reprimanded for your unacceptable behavior and warned that further action such as this may result in swift and severe disciplinary action. Under the provisions of AFI 36-2907, Chapter 1, I do/do not propose to place this data in your Unfavorable Information File (UIF).

3. Prior to me taking the above action, you may refute the allegation(s). You may submit any written statements or documentary evidence that you feel should be considered in evaluating this matter. You should be aware that creation of a UIF could adversely affect you in areas of promotion, assignment and eligibility for special programs. Therefore, you should make every effort to elevate the level of your performance at the earliest possible time.

4. You will acknowledge receipt of this communication by endorsement hereon within three duty days. Any statements or documents, which you wish to be considered in the evaluation of this matter, will be attached to your endorsement.

John C. White JOHN C. WHITE, Capt, USAF Section Commander

Attachments: 1. MFR dated 25 Feb XX 2. MFR dated 14 Feb XX 3. MFR dated 11 Jan XX 4. MFR dated 21 Dec XX (Last year)

320 The Supervisor’s “In-Basket” 321 AUTHORITY: 10 USC 8012

PURPOSE: This is to advise you of the intent to place unfavorable information in your file and afford you the opportunity to furnish additional information to refute the allegation(s).

ROUTINE USES: Information provided in your statement will assist the commander in determining if the unfavorable information will be placed in your UIF.

DISCLOSURE IS VOLUNTARY: If information is not submitted, the commander must determine the disposition of the unfavorable information without benefit of rebuttal, de- nial, mitigation, or extenuating circumstances you may wish to submit.

PRIVACY ACT STATEMENT: Letter of Reprimand (AFI 36-2907)

1st Ind, A1C Jones 25 Feb XX

MEMORANDUM FOR: 10 MS/CCQ

1. Receipt acknowledged.

2. I do/do not desire to comment on the allegation(s) contained in the communication.

3. I have/have not attached statements and documents which I desire to be considered in the evaluation of your proposed action.

Frank K. Jones FRANK K. JONES, A1C, USAF Personnel Specialist

2d Ind, 10 MS/CCQ

MEMORANDM FOR: 341 FSS

I have determined that the attached information should/should not be filed in the member’s UIF.

JOHN C. WHITE, Capt, USAF Section Commander

322 ITEM #7A

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

25 Feb XX

MEMORANDUM FOR 10 MS/CCQ

FROM: A1C JONES

SUBJECT: Letter of Reprimand Response

Sir, I know that I am responsible for my actions, and I realize that I should pay closer attention to getting to work on time. But I don’t feel that my actions deserve a letter of reprimand being placed in a UIF. I have learned my lesson and promise you that it won’t happen again.

I am due to get promoted soon. If you start a UIF, I probably won’t get my stripe. In the past, I have always been a solid performer, and I’ll continue to do good work for you.

I have purchased a second alarm clock in an effort to ensure I get up early enough to get to work on time. I know that I was wrong, but I feel that I have learned my lesson.

Frank K. Jones FRANK K. JONES, A1C, USAF Personnel Specialist

322 The Supervisor’s “In-Basket” 323 ITEM #7B

21 Dec XX

MEMORANDUM FOR RECORD

SUBJECT: A1C Jones’ Tardiness

1. A1C Frank Jones reported 45 minutes late for work this morning. I counseled him and told him that he should be more responsible. He indicated that his alarm failed to go off, and he overslept. I told him that he should work to ensure this didn’t happen again.

2. This is not the first time he has been late. To my knowledge, A1C Jones has been late by as much as 30 minutes on two other occasions. He will be formally counseled with paperwork the next time.

George C. Brown GEORGE C. BROWN, MSgt, USAF NCOIC, Commander’s Support Staff

324 ITEM #7C

11 Jan XX

MEMORANDUM FOR RECORD

SUBJECT: A1C Jones’ Tardiness

1. A1C Frank Jones was two hours late for duty today. He indicated that he overslept (until he received my phone call) and promised it wouldn’t happen again. I reminded him of our counseling on 21 Dec XX (last year), and told him that I would refer his actions to the section commander for disciplinary action if it continued.

2. A1C Jones received a verbal counseling and a letter of counseling (LOC) in his Personnel Information File (PIF).

George C. Brown GEORGE C. BROWN, MSgt, USAF NCOIC, Commander’s Support Staff

324 The Supervisor’s “In-Basket” 325 ITEM #7D

14 Feb XX

MEMORANDUM FOR RECORD

SUBJECT: A1C Jones’ Tardiness and Referral to 10 MS/CCQ

A1C Frank Jones was 45 minutes late for work again. He stated that his alarm sounded, and he shut it off and went back to sleep. I counseled him that I would request a Letter of Reprimand (LOR) from the squadron section commander.

George C. Brown GEORGE C. BROWN, MSgt, USAF NCOIC, Commander’s Support Staff

326 ITEM #8

Reply Reply Forward Delete to All

From: JESSUP, CHRISTY P. Col USAF AFGSC 341 OG/CC Sent: 2/17/20XX 7:16 AM To: 341 OG Squadron Commanders Distro List Cc: 341 OG Squadron Section Commanders Distro List Subject: Local Exercise 15-19 Mar Attachments: Local_Exercise.pdf

Squadron Commanders,

The Wing will hold a local exercise during the week of 15-19 Mar XX, to test the ability of our group to perform its mission. This exercise will include a mock terrorist attack on a missile launch facility and will serve as an excellent opportunity to practice for the ORI in May.

I want all squadron commanders to emphasize that the groundwork and attention to detail from our personnel will be key to an “Outstanding” rating. And because we are in our final phase of preparation for the upcoming ORI, I expect 100% partici- pation during this exercise.

In order to identify any areas for improvement, the Base IG Team will be grading every organization, section, and/or flight based on the standards that 20 AF will use during the ORI. Please review the attached memo from Col Walker for additional information regarding the exercise. Come ready to fight, be ready to win!

CHRISTY P. JESSUP, Col, USAF Commander 341st Operations Group Malmstrom AFB, Montana DSN: 632-XXXX

Actions to be taken:

326 The Supervisor’s “In-Basket” 327 ITEM #8A

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

14 Feb XX

MEMORANDUM FOR 341 MW GROUP COMMANDERS

FROM: 341 MW/CC

SUBJECT: Local Exercise

1. We will hold a local exercise during the week of 15-19 Mar XX to test our ability to perform the wing’s mission. This exercise will include a mock terrorist attack on a missile launch facility and will serve as an excellent opportunity to practice for the Operational Readiness Inspection (ORI) in May.

2. It is very important for all commanders to impress upon their people the importance of these exercises and to encourage everyone to do their best, giving that “extra effort.” I am confident of our ability to do our job, and a good showing in this exercise will help us better prepare for the ORI. Remind all personnel that only through exercises, such as this, can we be fully prepared to perform our best, and remain a credible deterrent force.

3. Finally, in order for us to identify areas for improvement, we will be grading each squadron based on 20 AF standards during this exercise. If you have any questions, please contact the Wing IG Office at DSN 632-XXXX.

Luke S. Walker LUKE S. WALKER, Colonel, USAF Commander

328 ITEM #9

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

28 Feb XX

MEMORANDUM FOR 10 MS/CC

FROM: 10 MS/CCF

SUBJECT: Apprehension of SrA Gail Wallace

1. On Saturday, 26 Feb XX, at 1815 hours, SrA Gail Wallace was apprehended for possession of marijuana while attempting to enter the base. After driving through the Main Gate, she was stopped by the Security Forces for a random vehicle search. She and her civilian passenger, Rudolph Rudman, waited outside the vehicle while a SF working dog team searched her vehicle. The dogs discovered two marijuana cigarettes beneath the front passenger seat.

2. Rudman was transferred to the Great Falls police, who cited him for possession and released him. Colonel Walker has barred him from entry into the base indefinitely.

3. SrA Wallace met Rudman in an accounting class they were taking at Great Falls College. This was their first date and they were on their way to the BX food court for dinner.

Lisa T. Green LISA T. GREEN, SMSgt, USAF First Sergeant

328 The Supervisor’s “In-Basket” 329 ITEM #9A

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

2 Mar XX

MEMORANDUM FOR 10 MS/CC

FROM: 341 SW/JA

SUBJECT: Drug Charges, SrA Wallace (Reminder: She is one of your CSS Staff members)

1. I’ve reviewed the details regarding SrA Gail Wallace’s apprehension at the Main Gate on Sat- urday, 26 Feb XX.

2. Whether or not SrA Wallace was aware of the marijuana, she is, as the vehicle owner/opera- tor, responsible for the actions of the vehicle’s occupants. In a sense, she sponsored Mr. Rud- man when she attempted to bring him onto the base, and this fact should be stressed. Your legal options vary in regard to the degree you wish to make an example of this case and the degree to which the convening authority wishes to press the issue.

3. If you believe her story, a verbal or written reprimand (with or without a UIF) may be appro- priate. You may arrange for a polygraph test (if SrA Wallace agrees); the results may lead you to issue an Article 15 or bring charges for courts martial. Also, you may want to consider a commander directed urinalysis and/or blood test. You have enough probable cause to do so.

4. Call me if I can be of further help.

Yuri N . Trouble YURI N. TROUBLE, Lt Col, USAF Staff Judge Advocate

330 ITEM #9B

Date: ROUTING AND TRANSMITTAL SLIP 1 Mar XX

TO: (Name, office symbol, room number, building, agency/post) INITIALS DATE

1. 10 MS/CCQ

2. 10 MS/CC 3. 4. 5.

X Action File Note & Return Approval For Clearance Per Conversation As Requested For Correction Prepare Reply Circulate For Your Information See Me Comment Investigate Signature Coordination Justify

REMARKS:

Capt White,

Attached is SrA Wallace’s statement regarding her incident at the main gate.

As a reminder, she sews her Staff Sergeant stripe on on 1 Apr XX. MSgt Brown has only super things to say about her performance. What do you want to do?

Room number, building: Bldg. XX Rm. XXX FROM: (Name, office symbol, agency/post) Phone: SMSgt Green, 10 MS/CCF 632-XXXX

Actions to be taken:

330 The Supervisor’s “In-Basket” 331 ITEM #9C

STATEMENT

28 February 20XX

On 26 February 20XX, at about 1815 hours, I was driving my car onto base when I was stopped by Security Forces and told to pull over for a random vehicle search. Rudolph Rudman, whom I met two weeks earlier in my accounting class at Great Falls College, was with me. In our last class, Wednesday, 23 Feb XX, Rudman asked me out on a date for Saturday night, and I accepted. He seemed like a nice guy. I suggested we go to the BX food court for dinner, since they have a Popeye’s and I’d been craving chicken all week. Rudman told me his car was in the shop and asked me to drive.

When the SF dogs went through my car, they found two joints on the floor under Rudman’s seat (the front passenger seat). I have no idea how these drugs got into my car. They must have been Rudolph’s. We’ve never discussed drugs and I assumed he was not a user. I wouldn’t have accepted a date with him had I known he was a drug user. I am aware of Air Force policy regarding drugs and drug users, and I’ve never used illegal drugs. I love the Air Force and want to make it my career, and I would never do anything to jeopardize the trust I’ve earned from my supervisors.

Gail L. Wallace GAIL L. WALLACE, SrA, USAF Personnel Specialist

332 ITEM #9D

Reply Reply Forward Delete to All

From: JESSUP, CHRISTY P. Col USAF AFGSC 341 OG/CC Sent: 3/1/20XX 8:17 AM To: MARKINSON, MARCUS E. Lt Col USAF AFGSC 10 MS/CC Cc: 10 MS/CCQ Org Box Subject: SrA Wallace

Marcus,

Per our earlier discussion, I spoke with Col Walker about SrA Wallace’s case. As you know, he’s very tough on drug users and normally prosecutes them to the maximum. I convinced him to trust your judgment on this case. He wants that decision by close of business on 10 March.

Let’s discuss the way ahead and your decision NLT COB 9 March.

CHRISTY P. JESSUP, Col, USAF Commander 341st Operations Group Malmstrom AFB, Montana DSN: 632-XXXX

Actions to be taken:

332 The Supervisor’s “In-Basket” 333 ITEM #10

Reply Reply Forward Delete to All

From: SPEAKER, PATRICIA A. Capt USAF AFGSC 341 SW/PA Sent: 1/20/20XX 1:16 PM To: 10 MS/CCQ Org Box Subject: Kiwanis Club Speaking Engagement

Good afternoon Capt White,

I just received a request from the Great Falls Kiwanis Club for a section commander to speak at their monthly dinner at the Great Falls Interna- tional Airport on 9 Mar XX. The topic of discussion is “A Junior Officers’ Perspective on the Civilian-Military Relationship.” When I saw this topic I immediately thought of you because of the insight you have on this topic as CCQ for the 10 MS.

Cocktails begin at 1630, dinner at 1700, and your speech at 1745. Please contact Cary Ekberg, Kiwanis President, NLT Friday, 15 Feb XX. If you have questions, call me.

PATRICIA A. SPEAKER, Capt, USAF Chief, Public Affairs 341st Missile Wing Malmstrom, AFB DSN: 632-XXXX

Actions to be taken:

334 ITEM #10A

12 Feb XX

Mr. Cary A. Ekberg, President Great Falls Kiwanis Club Great Falls, MT 59408 406-452-8170

Captain John C. White, Section Commander 10th Missile Squadron Malmstrom Air Force Base, MT 59405 406-731-1234

Dear Captain White,

Thank you for accepting the opportunity to speak at our upcoming Great Falls Kiwanis Club lun- cheon. Your time and experience as a section commander, as well as your tireless community service, will play nicely into our discussions on the military-civilian relationship.

We look forward to hearing your opinions on “A junior officers’ perspective on the civilian-military relationship,” as well as getting to know our military counterparts better. We will see you at the Great Falls International Airport on 9 Mar XX; social hour begins at 1630, dinner at 1700 and your discussion at 1745.

Very respectfully, Cary A. Ekberg CARY A. EKBERG, President

Actions to be taken:

334 The Supervisor’s “In-Basket” 335 ITEM #11

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From: MARKINSON, MARCUS E. Lt Col USAF AFGSC 10 MS/CC Sent: 2/17/20XX 5:02 PM To: 10 MS/CCQ Org Box Subject: Seatbelt Policy Distribution Attachments: Seatbelt_Use_Policy.pdf

Capt White,

Attached is the new policy letter on seatbelt wear. We need to get the information out to the entire squadron. I want this accomplished ASAP!

MARKINSON, MARCUS E., Lt Col, USAF Commander 10th Missile Squadron 341st Missile Wing Malmstrom, AFB DSN: 632-XXXX

Actions to be taken:

336 ITEM #11A

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

15 Feb XX

MEMORANDUM FOR 341 OG PERSONNEL

FROM: 341 MW/CC

SUBJECT: Seatbelt Use Policy

1. In accordance with AFI 31-204_341SWSUP, Air Force Motor Vehicle Traffic Supervision, seatbelt use is mandatory when operating a vehicle or riding as a passenger in any vehicle, POV or GMV, on Malmstrom AFB.

2. Due to recent events, I have directed Security Forces to crack down on those individuals observed not wearing a seatbelt. Violators will be ticketed and lose their base driving privileges for 30 days for first time offenders, 60 days for second time offenders, and 120 days for the third violation. Additionally, violators’ names and organizations will be briefed to squadron, group, and wing leadership.

3. I cannot stress enough the importance of wearing a seatbelt at all times. According to the Centers for Disease Control and Prevention, seatbelt wear reduces serious crash-related injuries and death by 50%. The bottom line is wear a seat belt on every trip, no matter how short; keep Malmstrom AFB safe.

Luke S. Walker LUKE S. WALKER, Colonel, USAF Commander

336 The Supervisor’s “In-Basket” 337 ITEM #11B

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From: MARKINSON, MARCUS E. Lt Col USAF AFGSC 10 MS/CC Sent: 2/28/20XX 1:15 PM To: 10 MS/CCQ Org Box Subject: Seatbelt Policy Distribution Attachments: Seatbelt_Policy.pdf

John,

I still haven’t seen anything posted concerning the new seatbelt policies… What have you done to get the word out to the squadron since the 17th?

MARKINSON, MARCUS E., Lt Col, USAF Commander 10th Missile Squadron 341st Missile Wing Malmstrom, AFB DSN: 632-XXXX

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338 ITEM #12

DEPARTMENT OF THE AIR FORCE 341ST MISSILE WING (AFGSC)

1 Feb XX

MEMORANDUM FOR 341 MW/CC

FROM: 20 AF/CC F.E. Warren AFB, WY 82005-5000

SUBJECT: Alcohol-Related Incidents (ARIs)

1. Last quarter, the number of alcohol-related incidents (ARIs) at Malmstrom AFB increased over 50 percent from the same quarter last year. A vast majority of these incidents occurred by members driving under the influence of alcohol and/or underage drinking. I will not tolerate this behavior from any Air Force personnel, nor can I allow last quarter’s trend to continue over this year.

2. All commanders will ensure their personnel are cautioned on the moderate use of alcohol and the consequences of misuse. Only through close attention and endorsement of this policy can we regain control of this alcohol problem.

John A. Hutchison JOHN A. HUTCHISON III Major General, USAF Commander

Actions to be taken:

338 The Supervisor’s “In-Basket” 339 ITEM #13

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From: GREEN, LISA T. SMSgt USAF AFGSC 10 MS/CCF Sent: 3/1/20XX 15:55 PM To: 10 MS/CCQ Org Box Subject: Meeting w/ A1C Baitty

Capt White,

A1C Baitty, a member of Bravo flight, desperately needs to talk to you concerning a personal matter (a sexual harassment claim involving her supervisor).

She can meet you at 1245, Monday, 7 Mar. She completes her tour in the field Mon- day morning, and then goes TDY on Tuesday, 8 Mar at 0600.

The reason she wants to speak to you is because she feels she is getting all of the worst duty assignments/tasks and is too scared to discuss it with her flight co m m a n d e r.

Do you want me to confirm this meeting?

V/r,

LISA T. GREEN, SMSgt, USAF First Sergeant 10th Missile Squadron Malmstrom AFB, MT DSN: 632-XXXX

Actions to be taken:

340 ITEM #14

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From: GREEN, LISA T. SMSgt USAF AFGSC 10 MS/CCF Sent: 3/1/20XX 17:06 PM To: 10 MS/CCQ Org Box Subject: A1C Jones’ LOR

Capt White,

Just wanted to verify that A1C Jones has signed the LOR?

If so, have you decided whether to place this in his UIF after reading his LOR response letter?

Please ensure that I get the official signed copy and let me know whether to have it placed in his UIF or not. We must be swift with this corrective response, or else lose all respect to the issue at hand.

V/r,

LISA T. GREEN, SMSgt, USAF First Sergeant 10th Missile Squadron Malmstrom AFB, MT DSN: 632-XXXX

Actions to be taken:

340 The Supervisor’s “In-Basket” 341 ITEM #15

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From: SORAPURU, MICHAEL D. Capt USAF AFGSC 341 SW/CCE Sent: 2/21/XX 10:58 AM To: 10 MS/CCQ Org Box Subject:: EPR/OPR On-Time Rate

Capt White,

Next month, the on-time rate for EPRs/OPRs from each squadron will begin to be briefed to Colonel Walker at the weekly wing staff meeting.

As you know, it’s your job as section commander to ensure that every OPR/ EPR requiring Col Walker’s signature is in our office 30 days before it is due. As it stands, your squadron is averaging a dismal 50% on-time rate to the wing. I need you to come see me with a plan of action on how to fix this situation before it becomes an embarrassment to your squadron and the Operations Group as a whole.

Please have your plan of action to me not later than (NLT) 8 Mar XX, COB.

MICHAEL D. SORAPURU, Capt, USAF Executive Officer 341st Missile Wing Malmstrom AFB, MT DSN: 632-XXXX

Actions to be taken:

342 ITEM #16

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From: BROWN, GEORGE C. MSgt USAF AFGSC 10 MS/CSS Sent: 3/2/20XX 08:49 AM To: 10 MS/CCQ Org Box Subject: CSS Staff Meeting

Capt White,

The 10 CSS staff meeting is still scheduled for Monday, 7 Mar at 1300 hours, in the squadron conference room.

V/r,

GEORGE C. BROWN, MSgt, USAF NCOIC, Commander’s Support Staff 10th Missile Squadron Malmstrom AFB, Montana DSN: 632-XXXX

Actions to be taken:

342 The Supervisor’s “In-Basket” 343 ITEM #17

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From: MARKINSON, MARCUS E. Lt Col USAF AFGSC 10 MS/CC Sent: 3/2/20XX 10:22 AM To: 10 MS/CCQ Org Box Subject: Overdue GTC Accounts Attachments: GTC_Overdue_Account_TSgt_Frivolous.pdf

Capt White,

I just received the monthly overdue reports from the Government Credit Card (GTC) Company. It appears that TSgt Frivolous did not pay his bill on time and has an overdue account.

Attached is a copy of TSgt Frivolous’ account statement that I received from fi- nance. He attended the courses at Fairchild AFB, WA on the 13th and 14th of De- cember.

From glancing at it, it appears that some of the charges may not have been au- thorized. (TSgt Frivolous’ orders did authorize a rental car for the TDY). Please review this and take action ASAP. This overdue account is being reported to wing leadership and it’s making our squadron look bad.

V/r,

MARKINSON, MARCUS E., Lt Col, USAF Commander 10th Missile Squadron 341st Missile Wing Malmstrom, AFB DSN: 632-XXXX

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344 ITEM #17A

Government Credit Card Services Account #: 290 083 734 6378 (TSgt I. M. Frivolous) 1 December 20xx–28 February 20XX Statement

Summarized Statement of Charges Amount Date

Fly High Airlines, Inc. (round-trip airfare to Spokane, International Airport) $205.00 2 Dec XX (Last year)

Fairchild NCO Club (evening buffet) $15.70 13 Dec XX

Fairchild NCO Club (evening buffet/bar) $22.50 14 Dec XX

Alpine Lodge (ski lift tickets) $55.00 15 Dec XX

Rainier Mall (CD Player) $78.00 15 Dec XX

Fairchild Billeting (charge for 3 night’s stay) $36.00 16 Dec XX

Junks-R-Us Car Rental Co. $98.75 16 Dec XX (medium size, unlimited miles)

February Late Fee $25.00 27 Feb XX

TOTAL CHARGES: $535.95

TOTAL DUE: $535.95

344 The Supervisor’s “In-Basket” 345 ITEM #18

Lt (YOU),

Janet Loga n ca l led wan ting to know if you a re stil l plann ing on vol unt ee ring and orga n izing a grou p from the Compa n y Grade Offi cers’ Counc il (CGOC) to vol unt ee r at this yea r’s Specia l Ol ym pics on 17 Marc h.

Please ca l l h e r bac k ASAP! 699-XXXX

MSgt Brown 7 Ma r xx 1134 hrs

Actions to be taken:

346 ITEM #19

Date: ROUTING AND TRANSMITTAL SLIP 1 Mar XX

TO: (Name, office symbol, room number, building, agency/post) INITIALS DATE

1. 10 MS/CCQ

2. 10 MS/CC 3. 4. 5.

Action File Note & Return Approval For Clearance Per Conversation As Requested For Correction Prepare Reply Circulate For Your Information See Me

Comment Investigate X Signature Coordination Justify

REMARKS:

2d Lt (YOU) ,

IAW AFI 91-201, the attached appointment letter requires the Commander’s signature. I recently took over the safety program and this letter needs to be signed in order to make it official.

Room number, building: Bldg. XX Rm. XXX FROM: (Name, office symbol, agency/post) Phone: 1st Lt Jerome Jackson, 10 MS/DOA 632-XXXX

Actions to be taken:

346 The Supervisor’s “In-Basket” 347 ITEM #19A

DEPARTMENT OF THE AIR FORCE 341ST SPACE WING (AFSPC)

7 Feb XX

MEMORANDUM FOR 341 MW/SE

FROM: 10th MS

SUBJECT: Appoitnment of Unit Safety Representatives (USR)

1. In Accordence with AFI 91-202 para. 2.2, The US Air Force Mishap Prevention Program, each unit will have a unet safety rep (USR). The following individals have been appointed to be as the Unit safety Reps for the 10th Missile Sq;

a. Primary: 1st Lt Jerome Jackson b. Alternate: 2LT Sara Rivera

2. This letter supersedes all previous letters of the same subject. Please contact 1LT Jerome Jack- son at DSN 632-XXXX if there are any questions.

Marcus E. Markinsen, Lt Col, USAF Commander

Actions to be taken:

348 ACRONYMS

AFB – Air Force Base AFI – Air Force Instruction AFGSC – Air Force Global Strike Command ARI – Alcohol Related Incident BX – Base Exchange CC – Commander CCQ – Section Commander CCE – Commander’s Executive Officer CCF – First Sergeant CFC – Combined Federal Campaign CGOC – Company Grade Officers’ Council COB – Close of Business CSS – Commander’s Support Staff DO – Director of Operations DUI – Driving Under the Influence EPR – Enlisted Performance Report FSS – Force Support Squadron GMV – Government Motor Vehicle GTC – Government Travel Card ICBM – Intercontinental Ballistic Missile IG – Inspector General JAG – Judge Advocate General LOC – Letter of Counseling LOR – Letter of Reprimand MPS – Military Personnel Section MS – Missile Squadron MW – Missile Wing NCO – Noncommissioned Officer NCOIC – Noncommissioned Officer In Charge NLT – No Later Than NSI – Nuclear Surety Inspection OG – Operations Group OPR – Officer Performance Report ORI – Operational Readiness Inspection PCS – Permanent Change of Station PIF – Personnel Information File POV – Privately Owned Vehicle SF – Security Forces SQ, Sq, Sqdn – Squadron STEP – Stripes for Exceptional Performers TDY – Temporary Duty UIF – Unfavorable Information File USR – Unit Safety Rep

348 The Supervisor’s “In-Basket” 349