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Edinboro University of Pennsylvania – Athletic Department Handbook – 2020-2021

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Edinboro University of Pennsylvania – Athletic Department Handbook – 2020-2021 MEMO TO: Athletic Department Personnel RE: Acknowledgement of Receipt – EDINBORO UNIVERSITY OF PENNSYLVANIA – ATHLETIC DEPARTMENT HANDBOOK – 2020-2021 The EDINBORO UNIVERSITY OF PENNSYLVANIA – ATHLETIC DEPARTMENT HANDBOOK includes an overview of Edinboro University’s rules, regulations, policies and procedures and is not meant to be all-inclusive. It is designed to be a reference guide for Athletic Department employees. The statements contained within that notebook may be changed by the PASSHE and/or the University whenever appropriate. Nothing in this handbook in any way creates an expressed or implied contract of employment. Legal Plan Documents will govern any discrepancies that may arise. The Edinboro University of Pennsylvania – ATHLETIC DEPARTMENT HANDBOOK is in no way designed to contradict or supersede the collective bargaining agreement and/or University policy. The Constitution and Bylaws of the NCAA, PASSHE, PSAC, and MAC have not been printed in this manual. As active members of these associations, Edinboro University adheres to the rules and regulations of these conferences. All Athletic Department personnel should familiarize themselves with, and abide by, all rules and policies of the University, PASSHE, NCAA, PSAC and MAC. I affirm that I am obligated to report, to the director of athletics or the associate director of athletics at Edinboro University, any violations of NCAA regulations involving me or the institution. In the event that you have any questions pertaining to information contained in this handbook, please contact the Director of Athletics for clarification. My signature below confirms that I have received a copy of the EDINBORO UNIVERSITY OF PENNYSLVANIA – ATHLETIC DEPARTMENT HANDBOOK 2020-21. I will read and familiarize myself with this document. Athletic Department Employee Signature Date Printed Name Edinboro University of Pennsylvania is an equal opportunity education institution and employer and will not discriminate on the basis of race, color, national origin, sex, sexual orientation and disability in its activities, programs or employment practices as required by Title VI, Title VII, Title IX, Section 504, ADEA and the ADA. 1 TABLE OF CONTENTS ACKNOWLEDGEMENT 1 TABLE OF CONTENTS 2 ATHLETIC DEPARTMENT STRUCTURE Staff Directory 5 Athletic Administrators Responsibilities 9 Admissions Office 10 Academic Success 11 Student Counseling Referral Form 13 EUP Athletic Department Philosophy 15 EUP Community Values 16 Diversity & Civility 16 Sex Discrimination & Sexual Misconduct 19 Sportsmanship 23 Anti-Hazing Policy 24 Concerns Committee / Compliance Committee 28 Statement of Academic Integrity 30 Faculty Athletic Representative 32 Senior Woman Administrator 33 FERPA 37 Athletic Hall of Fame Bylaws 38 PERSONNEL ISSUES Conduct of Coaches 45 Job Expectations & Duties of Coaches 45 Office Procedures and Policies 47 Volunteer Coach 48 RECRUITING Recruiting Travel 52 National Letter of Intent Policy 53 New Student-Athlete Policy & Procedure 56 Admissions Procedures 57 Recruiting Policy Process 59 ATHLETIC COMPLIANCE Compliance Statement 70 Dissemination of Rules Education 70 Certification of Eligibility 70 Compliance Planner 71 Self-Reporting NCAA Violation 73 Rules Education 77 ELIGIBILITY Academic Warning, Probation/Suspension 79 NCAA Eligibility Center 81 Eligibility for Practice 82 Eligibility for Competition 83 Requesting a National Letter of Intent 85 Declaring a Major 88 Transfers 92 2 Athletic Excuses 93 Request for Waiver 95 Tryouts Checklist 96 FINANCIAL AID Student Employment Guidelines 99 Procedures for Awarding Athletic Awards 105 Reduction or Cancellation of Athletic Awards 107 Awarding Institutional Financial Aid to Student-Athletes 114 Guidelines for Awarding Women’s International Tuition Waivers 116 SCHEDULING Class Delay & Cancellation 118 Scheduling Contracts 119 Scheduling Policy 119 Scheduling of Home Events 120 Change of Schedule Procedure/Form 121 Procedures for Complimentary Tickets 121 Honorary Captains 123 Procedure to Reserve Facility 123 Facility Rules 125 Monitoring of Playing and Practice Seasons 130 TRAVEL FOR COACHES 136 TEAM TRAVEL 145 EQUIPMENT PURCHASING 161 STUDY PROGRAM GUIDELINES AND EXPECTATIONS 169 FUNDRAISING 176 SPORTS MEDICINE General Procedures 183 Rules of Conduct 184 Insurance Information 185 Emergency Action Plan 188 Severe Weather Policy 192 Concussion Management 195 Pregnancy Policy 207 DRUG EDUCATION, SCREENING AND COUNSELING 220 SPORTS INFORMATION 241 3 ATHLETIC DEPARTMENT STRUCTURE 4 STAFF DIRECTORY ATHLETIC DEPARTMENT FAX: (814) 732-2169 SPORTS INFORMATION FAX: (814) 732-2596 Administration Email Katherine Robbins 732-1823 [email protected] Director of Athletics Senior Woman Administrator Denise Dobos 732-1824 [email protected] Business Director for Athletics Gary Hanna 732-1860 [email protected] Head Athletic Trainer/ Athletics Health Care Administrator Dave Higham 732-1825 [email protected] Administrative Coordinator Chad Williams 732-1835 [email protected] Associate Director of Athletics Compliance Coordinator Danielle Lodanosky 732-1861 [email protected] Assistant Athletic Trainer Audra Neumann 732-1862 [email protected] Assistant Athletic Trainer TBD Equipment/Maintenance Jennifer Gardner 732-1326 [email protected] Fiscal Assistant Alex Womer 732-1834 [email protected] Sports Information Director Dr. Nathan (Gabe) Armatas 732-1508 [email protected] Faculty Athletic Representative Ryan Grove 732-1864 [email protected] Assistant Athletic Trainer/ Strength & Conditioning Coach Chris LaFuria 732-1793 [email protected] Deputy Communications Officer 5 Adaptive Athletic Program Jim Glatch 732-1875 [email protected] Head Coach Men’s Basketball Pat Cleary 732-1858 [email protected] Head Men’s Coach Chivas Whipple 732-1826 [email protected] Asst. Men’s Coach Women’s Basketball Callie Wheeler 732-1827 [email protected] Head Women’s Coach Chris Bess 732-1857 [email protected] Asst. Women’s Coach Cheerleading TBD Coach/Advisor Cross Country Clayton Foster 732-1870 [email protected] Head Men’s & Women’s Coach Football Jake Nulph 732-1842 [email protected] Head Coach Rich DeMaio 732-1843 [email protected] Asst. Coach Tony Papley 732-1848 [email protected] Asst. Coach Travis Tislaretz 732-1840 [email protected] Asst. Coach Keith Willis 732-1846 [email protected] Asst. Coach Jayson Nickson 732-1839 [email protected] Asst. Coach Women’s Lacrosse Jaylen Middlebrooks 732-1849 [email protected] Head Coach 6 Women’s Soccer Gary Kagiavas 732-1876 [email protected] Head Coach Jamie Sallie 732-1877 [email protected] Assistant Coach Softball Dan Gierlak 732-1829 [email protected] Head Coach Swimming and eSports Chris Rhodes 732-1828 [email protected] Head Men’s & Women’s Coach Tennis Kody Duncan 732-1867 [email protected] Head Men’s & Women’s Coach Track & Field Anne Cleary 732-1866 [email protected] Head Men’s & Women’s Coach Annessa Steele 732-1734 [email protected] Asst. Coach Volleyball Missy Soboleski 732-1831 [email protected] Head Coach Lee Anderson 732-1832 [email protected] Assistant Coach Wrestling Matt Hill 732-1855 [email protected] Head Coach Ernest James 732-1854 [email protected] Asst. Coach 7 President Faculty Athletics Representative Dr. Dale Dr. Nathan Armatas Provost & V.P. for Academic & Student Engagement Business Director Denise Dobos Student Athlete Advisory Committee Director of Athletics Chris Bess Fiscal Assistant Senior Woman Administrator Jennifer Gardner Dr. Katherine Robbins Compliance & Concerns Committee Head Athletic Trainer & Strength & Conditioning Associate Director of Sports Information Director Administrative Coordinator Athletics Healthcare Admin. Coach Athletics Alex Womer Dave Higham Gary Hanna Ryan Grove Chad Williams Deputy Communications Officer Asst. Athletic Trainer Asst. Athletic Trainer Asst. Athletic Trainer Chris LaFuria Danielle Lodansky Audra Newmann Ryan Grove COACHING STAFF Men’s Basketball Coach Women’s Basketball Coach Cross Country Coach Track & Field Coach Women’s Volleyball Coach Pat Cleary Callie Wheeler Clayton Foster Anne Cleary Missy Soboleski Assistant Coach Assistant Coach Assistant Coach Assistant Coach Chivas Whipple Chris Bess Annessa Steele Lee Anderson Women’s Softball Coach Swimming Coach Cheerleading Coach Women’s Soccer Coach Men’s Wrestling Coach Dan Gierlak Chris Rhodes TBD Gary Kagiavas Matt Hill Women’s Lacrosse Coach Tennis Coach eSports Coach Assistant Coach Jaylen Middlebrooks Kody Duncan Chris Rhodes Assistant Coach Jamie Sallie Ernest James Football Head Coach Assistant Head Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Jake Nulph Rich DeMaio Tony Papley Travis Tislaretz Keith Willis Jayson Nickson 8 Athletic Administrators Responsibilities Structure – address the person who is responsible Director of Athletics/SWA – Katherine Robbins Associate Director of Athletics – Chad • Budgeting issues/approvals Williams • Personal issues • NCAA/PSAC compliance • Complaints • Transportation • VP and President liaison • Endowed scholarships awarding • Housing liaison • NCAA/PSAC reports • Ideas/concerns/complaints/issues • Admission/Financial Aid liaison • Fundraising ideas & approvals • NCAA/PSAC liaison • NCAA/PSAC liaison • Fan Program & Promotions • Player/personnel issues • Fundraising • SAAC • Career Athletes • Title IX Coordinator • Study Program & Academic • SGA Liaison Enhancement Program • Study Program Administrative Assistant –
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