Parish of Stokenchurch
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PARISH OF STOKENCHURCH Minutes of the Annual General Meeting of the Parish Council held on Wednesday 7th May 2008 in Longburrow Hall at 7.30 pm. Attendees: Mr Dunn (Chair), Mrs Baker, Mrs Nuthall, Mrs Warden, Mr Conran, Mr Elliott, Mr Penny, Mr Randall, Mr Capell (Clerk) and 4 parishioners 1) Election of Chairman 2008/2009: It was proposed by Mrs Warden, seconded by Mrs Baker and agreed unanimously, that Mr Dunn be elected as Chairman for the coming year. Mr Dunn in the Chair. 2) Election of Vice-Chairman 2008/2009: It was proposed by Mr Randall and seconded by Mr Dunn, that Mr Penny be elected as Vice-Chairman for the coming year. 3) Council Appointments: Members accepted positions as per the attached appendix, to represent the Parish Council at the indicated organisations or to undertake the lead role in discharging the Parish Council’s responsibilities for the indicated activities. 4) Apologies for Absence: Apologies were received from Mrs Cripps, Mr Jones, Mr Plumridge and District Councillors Sarah Marshall and Chris Watson. 5) Minutes: It was proposed by Mrs Baker, seconded by Mr Randall and agreed unanimously with regards to acceptance of the minutes for 16th April 2008. 6) Matters Arising: There were no matters arising from the Minutes of the last meeting. 7) Declarations of interest: None 8) Notification of any other Parish Matters: • Police Bicycle • Day Centre • Allotments • Potholes • Junior Football Club 9) Planning: The Council considered the following applications and made the recommendations as indicated:- 06004 Demolition of existing extensions and garage and construction of single storey side extension and new detached single storey double garage at Longacre, Horsleys Green(Evans). It was proposed by Mr Elliott, seconded by Mrs Warden and agreed unanimously, that the Council object to this application on the grounds that it is out of keeping with the whole aspect of the ANOB and the Conservation area. 05964 Construction of front porch and two storey rear extension at 16 Eastwood Road(Sampson).It was proposed by Mr Penny, seconded by Mrs Warden and agreed unanimously, that the Council has no objection to this application. 6058 Erection of conservatory to rear at 68 Marcourt Road. (Sutton). It was proposed by Mr Penny, seconded by Mr Dunn and agreed unanimously, that the Council has no objection to this application 06046 Construction of conservatory to front at 1 Green Lane. (Taylor). It was proposed by Mr Penny, seconded by Mr Randall and agreed unanimously, that the Council has no objection to this application 06019 Demolition of No 1 & 2 Osbourne Villas & outbuildings, garage rear of The Towerton House, car workshop at rear of The Gallery & lean to in paddock & wendy house rear of The Maples to facilitate the erection of 13 two storey dwellings (12 x 3-bed and 1 x 4-bed) and associated access & parking with new garage to The Maples (alternative scheme to that permitted under 07/06881/CAC). At Land Rear of The Maples, Wycombe Road.(Messenger). It was proposed by Mr Penny, seconded by Mr Dunn and agreed unanimously, that the Council has no objection to this application. 06102 Construction of single storey rear extension at 4 Pigeon Farm Road. (Roberts). It was proposed by Mr Dunn, seconded by Mr Elliott and agreed unanimously, that the Council has no objection to this application. 06110 Erection of detached single garage at 109 Marlow Road.(Remsbury & Hussey). It was proposed by Mr Penny, seconded by Mrs Baker Dunn and agreed with one abstention, that the Council has no objection to this application. Mr Elliott abstained from voting on this application. 06116 Display of non illuminated free standing double aspect business name sign (retrospective) at Studley Green Garden Store, Wycombe Road, Studley Green. (The Garden Store Ltd). It was proposed by Mrs Warden, seconded by Mr Penny and agreed unanimously, that the Council has no objection to this application. 05397 Erection of 2 x 3 bed detached dwellings and detached double garage at Land Rear or Lime Villas, Wycombe Road.(Homes). It was proposed by Mr Penny, seconded by Mr Dunn and agreed unanimously, that the Council has no objection to this application 10) Finance: (i) Bills Payable: Mrs Nuthall and Mr Randall abstained from discussion and voting on this item. It was proposed by Mr Penny, seconded by Mrs Warden and agreed with two abstentions that the Bills Payable be approved. (ii) Accounts for the period from 20th March to 31st March, 2008 It was proposed by Mr Penny, seconded by Mrs Warden and agreed unanimously that the Accounts for the period from 20th March to 31st March 2008 be approved. (iii) Accounts for the period from 1st April to 19th April 2008. It was proposed by Mr Elliott, seconded by Mrs Baker and agreed unanimously that the Accounts for the period from 1st April to 19th April 2008 be approved. (iv) Consideration of increase in fees for Burial plots: It was proposed by Mr Randall, seconded by Mr Penny and agreed unanimously, that the clerk be asked to obtain comparative costs for burials at other local cemeteries, so that this matter can be discussed at the next meeting. (v) Consideration of quotation regarding work at Water End allotments and Studley Green Community Centre: It was proposed by Mrs Warden, seconded by Mrs Nuthall and agreed by majority, that two additional quotations be obtained concerning these works. Mr Randall asked that his abstention be recorded. (vi) Consideration of an arrangement with Lloyds TSB for an automated transfer of funds from one bank account to another. It was agreed to defer consideration of this item to the next meeting. 11) Correspondence: • a letter of thanks was received from Stokenchurch-in-Sickness charity for the grant from the Council. • a letter from “Vitalise” requesting a grant towards its charitable work was considered. It was not known whether there were any local recipients. It was proposed by Mr Dunn, seconded by Mrs Warden and agreed unanimously to take no further action. • a letter from the vicar of St Peter & St Paul’s Church was received, in which he reported a decision of the Parochial Church Council, asking that the Parish Council take on responsibility for the upkeep of the churchyard. Members questioned whether the churchyard had been legally closed since 1881 and asked that the item be discussed further at the next meeting. 12) Use of detection equipment to deter speeding. Mr Penny reported on discussions at a recent meeting of the Local Forum (Getting Closer to Communities) concerning the possibility of Parish Councillors being trained in the use of hand-held speed detection equipment. Members discussed various aspects of the problem and agreed that it would be preferable to rely on the local police if the problem persists. 13) Studley Green Community Centre Survey. Mr Randall complimented the surveyor, who had produced a very comprehensive report. Many of the recommendations were of a minor nature and had already been acted upon, but others need to be tackled over the coming 3 to 5 years. It was proposed by Mr Dunn, seconded by Mrs Warden and agreed unanimously, that the Studley Green Community Centre be asked to consider the Survey and report on what action they propose to comply with the Survey’s recommendations. It was noted the AGM of the SGCC is to be held on Monday 12th May and Mr Elliott indicated that he hoped to attend. 14) Longburrow Hall: Fire Assessment Survey. Mr Conran reported that there are 3 recommendations in the Survey, which require immediate attention, namely the Fire Alarm system, egress for the Disabled and Fire Doors. He had been able to make some preliminary enquiries about the cost of installing an automated Fire Alarm system and Fire resistant doors (up to £800) and agreed to arrange for visits/obtain firm quotes in order that the Council can consider the matter further at the next meeting. Mr Conran also agreed to investigate the provision of a pathway from the emergency exit for Disabled egress. 15) Other Parish Matters: • Bat and owl boxes have been purchased and are being installed at appropriate sites. • It is expected that the long grass near the cricket ground will be cut shortly. • The cricket club’s covers need to be moved. • The proprietor of the Kings Arms Hotel is considering applying for planning permission to build a single storey room for disabled customers: Councillors agreed that she should be invited to attend a future Council meeting to give a presentation on what is proposed. • Members noted the excellent work of Stokenchurch Dog Rescue, which looks after the pets of parishioners, whilst they are in hospital. Mrs Warden agreed to ask the manager to give a talk on the Centre’s activities at a future meeting • The bicycle, which the Parish Council had purchased for the local police, was apparently languishing at Marlow Police Station and not much used in the Stokenchurch area. It was alleged that the purchase may have been jointly funded by Lane End and Marlow Parishes as well as by Stokenchurch; agreed - to discuss further at a future meeting. • Following the request from the District Councillors for suggestions on worthwhile causes for their community grants, 3 nominations were made:- the Day Centre ( to enquire whether there was any specific expenditure required), picnic tables at the George Stratford Playing Fields and Stokenchurch Dog Rescue. • There are a number of potholes at the entrance to the access drive to Longburrow Hall. • The clerk was asked to ascertain whether football kit had been purchased following a Parish Council donation to the local club. • Mr Penny has circulated a paper about the provision of allotments and asked that it be discussed by the Council and allotment holders at a meeting on 2nd July • Mrs Warden agreed to attend a meeting arranged by the Chilterns Conservation Board at Lewknor on 23rd June concerning planning in the AONB.