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City of Norman, Oklahoma Finance Committee Agenda Municipal Building Conference Room 201 West Gray Thursday, February 20, 2020 4

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City of Norman, Oklahoma Finance Committee Agenda Municipal Building Conference Room 201 West Gray Thursday, February 20, 2020 4 CITY OF NORMAN, OKLAHOMA FINANCE COMMITTEE AGENDA MUNICIPAL BUILDING CONFERENCE ROOM 201 WEST GRAY THURSDAY, FEBRUARY 20, 2020 4:00 P.M. 1. DISCUSSION AND REVIEW OF OUTSIDE AGENCY REPORTS AND/OR REQUESTS FROM THE FOLLOWING: • Social and Voluntary Services Commission • Veterans Day Parade Committee • Center for Children and Families • Firehouse Art Center • Cleveland County Historic Museum • Sooner Theatre • Aging Services – Kiwanis Kruiser • Performing Arts Studio • Norman Economic Development Coalition 2. SUBMISSION OF THE REVENUE/EXPENDITURE REPORTS. 3. SUBMISSION OF THE REPORT ON OPEN POSITIONS. 4. MISCELLANEOUS COMMENTS. It is the policy of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats, and auxiliary aids and services regarding accessibility or inclusion, please contact the ADA Technician at 405-366-5424, Relay Service: 711. To better serve you, five (5) business days’ advance notice is preferred. ITEM 1 SOCIAL AND VOLUNTARY SERVICES COMMISSION To: City of Norman Finance Committee From: Lisa D. Krieg, CDBG/Grants Manager; Staff Support for SVSC Commission Date: January 30, 2020 The Social and Voluntary Services Commission (SVSC) was founded in 1973 as an advisory body to the Norman City Council regarding the evaluation of social services. The SVSC Commission consists of nine members each serving a three year term. The current members are: , Kristal Hamm, Victoria Harrison, Josh Hinkle, Kurt Lee, Nancee Morris, Loida Salmond, Angela Steinle, and Ann Way. One position is vacant. The chair position will not be filled until the meeting in February. Within the Fiscal Year 2019-2020 City of Norman budget funding for social service agencies in the amount of $175,000 was provided. A formal application process was held in which qualified interested agencies were required to submit an application that included information regarding the overall mission of the agency, specific project for which funding was being requested, financial information including budget summary and projected budget, copy of most recent audit, their 990 return for 2018, and a copy of IRS tax exempt status letter. The application also required a list of the current board members and staff members of the agency. On July 29, 2019, the Social and Voluntary Services Commission reviewed the thirty-one applications for funding that were submitted. The submitted applications totaled $246,107 in requests for funding. With the 2019 application cycle, the Commission reduced the allowable request to $10,000. Previously there was not a cap on the amount that an agency could request. While the Commission understands that agencies have financial needs that are above this threshold, the cap was enacted to be able to assist more agencies. At this meeting the Commission determined that four of the applications did not meet the established criteria in their applications to be considered for funding. During the review of each application, Commissioners discussed any questions or clarifications that were needed from the applicant. Staff obtained this information from the agencies and forwarded the responses to the Commissioners. The applications that were rejected each received an opportunity to meet with a Commissioner and the staff to discuss the application. Three individual agency meetings were held. One agency did not respond to the offer. After the July 29th meeting and prior to the August 12th meeting, each Commission member evaluated each of the applications and determined an appropriate funding level within the allowable total of $175,000. These results were provided to staff and compiled into a spreadsheet. At the August 12th meeting the Commission reviewed the compilation of budgets and discussed the criteria that the Commission members applied to each funding proposal. The Commission evaluated multiple subjects including but not limited to: possibilities of duplications of efforts, past performance of the agency and potential for other funding sources. Attached is a detail of the funding and the purpose. Social and Voluntary Services Commission Request to Finance Committee for FYE21 Funding Agency project funding is administered on a reimbursement basis. Payments are made as invoices with appropriate documentation of project execution and receipts are received. Each of the funded agencies are visited a minimum of once during the fiscal year by Commission members. The members will visit each workplace and meet with agency staff. They inquire about future trends, what special challenges are ahead for the organization and how partnerships with others doing work in this field can be established. They evaluate and form an overall impression of the organization as well as determine contract compliance. The Social and Voluntary Services Commission respectfully requests the consideration of a minimum of $175,000 of funding to be included within the City of Norman FYE21 Budget. If you have any questions regarding the Social and Voluntary Services Commission please do not hesitate to contact me. Sincerely, Lisa D. Krieg CDBG/Grants Manager Agency Purpose 2019 Request Funding Aging Services Meal Utility Assistance $ 2,000.00 $ 1,500.00 Aging Services Special Assistance Program $ 4,000.00 $ 4,000.00 Among Friends Health & Wellness Program $ 10,000.00 $ 5,500.00 Assistance League Shoe Vouchers for 250 children $ 5,000.00 $ 5,000.00 Bethesda Treatment/Therapist services $ 10,000.00 $ 10,000.00 Big Brothers Big Sisters Mentoring Services $ 9,792.00 $ 7,344.00 Bridges Security System $ 9,000.00 $ 9,000.00 CASP Be Smart Tutoring & Homework Club $ 10,000.00 $ 8,500.00 Catholic Charities Assistance $ 10,000.00 $ 10,000.00 Center for Children & Families Inc, CCFI Bringing Up Babies $ 10,000.00 $ 10,000.00 Citizens Advisory Board Bed Project $ 10,000.00 $ 6,000.00 COCAA Eyeglasses/Dental Services $ 2,750.00 $ 2,500.00 Community Services Building, Inc. CSBI Roof Replacement $ 10,000.00 $ 10,000.00 Food & Shelter Support the Village $ 10,000.00 $ 5,000.00 Full Circle Scholarship funding $ 10,000.00 $ 6,000.00 Heartline 2-1-1 Community Resource Line $ 4,000.00 $ 4,000.00 Infant Crises Services Outreach- Food, formula, diapers $ 2,500.00 $ 2,500.00 Mary Abbott Furniture/Technology $ 10,000.00 $ 6,000.00 Meals on Wheels cover 3,216 meals $ 10,000.00 $ 10,000.00 Norman Affordable Housing Corporation Mattresses/Welcome Basket $ 10,000.00 $ 7,500.00 Project Outreach Project Outreach $ 6,200.00 $ 5,000.00 mattresses/linens/kitchen Salvation Army supplies/outreach/assistant salary $ 10,000.00 $ 10,000.00 South Central CASA Gas Cards $ 7,500.00 $ 4,500.00 Thunderbird Clubhouse Food $ 5,000.00 $ 5,000.00 Transition Rent/Utilities/Internet $ 9,920.00 $ 4,000.00 Virtue Center Alternative to Suspension Program $ 10,000.00 $ 9,156.00 Women's Resource Center French Drain/Shower/groceries $ 10,000.00 $ 7,000.00 $ 217,662.00 $ 175,000.00 ITEM 1 VETERAN'S DAY CELEBRATION NOITMAN ITBTIIITANS COMilIITTIIII P.O. ttOx:|7o N0BDIAN, 0K 7:1070 January 22,2020 Kim Coffinan Budget Manager City of Norman 201 W. Gray Bldg. C Norman, OK 73069 RE: City of Norman Veterans Day Parade Committee We are requesting up to $450 to cover insurance for the City of Norman Veterans Day Parade/Static Event to be held at Reaves Park at a date yet to be determined near November It,2020. We appreciate the support you have provided to us these last few years in providing insurance and hope that the City will be able to do this again for 2020. We currently have $3,006.27 in an account through the Norman Park Foundation. All funds were received as donations. For 2019, our expenses were approximately $$998.46 which included $200 for band participation, $500.00 for pilot gift cards/gas for airplane flyovers, $198.46 for framed certificates for speakers, and $100.00 for refreshments. Veterans continue to seek monetary donations each year to help defray the cost of the expenses. We have also received in-kind donations from various restaurants to cover some refreshments and from printing services to cover the cost ofposters. Thanking you in advance for your consideration ofour request Chairman Norman Veterans Committee rogclj@ 329-4395 2513 Woodsong Dr Norman, OK 73071 ITEM 1 CENTER FOR CHILDREN AND FAMILIES Center for Children & Families, Inc. Norman, Oklahoma REPORT ON AUDIT OF FINANCIAL STATEMENTS AND SUPPLEMENTAL INFORMATION For the Year Ended December 31, 2018 SAUNDERS & ASSOCIATES, PLLC Certified Public Accountants 630 East 17th Street P. O. Box 1406 Ada, Oklahoma 74820 (580) 332-8548 FAX: (580) 332-2272 Website: www.saunderscpas.com CENTER FOR CHILDREN & FAMILIES, INC. Norman, Oklahoma TABLE OF CONTENTS December 31, 2018 Page Independent Auditor’s Report ...................................................................................................................... 1 FINANCIAL STATEMENTS: Statement of Financial Position ..................................................................................................................
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