~YOF CITY CLERK'S DEPARTMENT VANCOUVER Access to Information
File No.: 04-1000·20·2017·382
November 16, 2017
Re: Request for Access to Records under the Freedom of Information and Protection of Privacy Act (the 11Act")
I am responding to your request of October 11, 2017 for:
Copies of any and all expense reports and receipts for costs claimed by Mayor Gregor Robertson and all staff, contractors, friends and relatives who accompanied the mayor for the trip to China in September. (Expenses include, but are not limited to, air and ground travel, accommodation, telephone and internet, food and beverage, entertainment, and gifts with associated receipts and invoices.)
All responsive records are attached . Some information in the records has been severed, (blacked out), under s.1 7(1) of the Act . You can read or download this section here: http: I /www.bclaws.ca/EPLibraries/bclaws new/document/ID/freeside/96165 00
Please note: for ease of clarity a combined expense claim (response package) has been provided as the Mayor traveled to both Australia and China in the same trip. This response package is also responsive to FOI # 2017-383.
Under section 52 of the Act you may ask the Information a Privacy Commissioner to review any matter related to the City's response to your request. The Act allows you 30 business days from the date you receive this notice to request a review by writing to: Office of the Information a Privacy Commissioner, info®oipc.bc.ca or by phoning 250-387-5629.
If you request a review, please provide t he Commissioner's office with: 1) the request number assigned to your request (#04-1000-20-2017- 382); 2) a copy of t his letter; 3) a copy of your original request for information sent to the City of Vancouver; and 4) detailed reasons or grounds on which you are seeking the review.
Please do not hesitate to contact the Freedom of Information Office at [email protected] if you have any questions.
Cfty Hall 453 West 12th Avenue Vancouver BC V5Y 1V4 vancouver.ca City Clerk's Department tel: 604. 873.7276 fax: 604.873.7419 Yours truly,
Barbara J. Van Fraassen, BA Director, Access to Information & Privacy Barbara. vanfraassen@vancouver. ca 453 W. 12th Avenue Vancouver BC V5Y 1V4 Phone: 604.873.7999 Fax: 604.873.7419
Encl.
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Page Z of Z CITY OF VANCOUVER FOI 2017-382 & 2017 - 383 Summary of Mayor Robertson & Staff's costs to China & Australia trip in September 2017
Sum of $ Type Traveler Country Airfare Ground Transportation Hosting Expense Per Diem Accommodation Recovery Grand Total Gregor Robertson Australia 54.04 70.17 279.78 0.00 403.99 China 174.86 763.94 (763.94) 174.86 Gregor Robertson Total 54.04 70.17 454.64 763.94 (763.94) 578.85
Naveen Girn Australia 1,156.17 18.04 249.80 474.72 1,898.73 China 589.40 107.36 219.82 763.94 1,680.52 Naveen Girn Total 1,745.57 125.40 469.62 1,238.66 3,579.25
Grand Total 1,745.57 179.44 70.17 924.26 2,002.60 (763.94) 4,158.10
Summary c·rcv MAYR . City of Vancouver For AP Department Use Only No. I 17 19 I Travel Claim Form Vendor# . (For Travel Outside of Metro Vancouver) SAP Doc# Name Gregor Robertson Date 27-Sep-17 Title Ma or Department Mayor's Office Phone ...;;;8_-7....;;.6=22;;..______Employee No. L-[2-~_(.;...1.;..._~-- Division
Purpose of Travel: VEC Business Mission trip & City Talks- Sydney- Australia (use drop down) Destination: Beijing/SydneyNancouver International Type of Travel:
0 Conference Travel Time: Start DatefTime: 4-5ep-1 7 0AM QPM Number of Days: 1 b days 0 Business End Date/Time: 14-5ep-17 DAM 0PM (112 day before or after noon) 0 Training (If travel time extends beyond 1 day before and I or after conference or meeting dates please explain)
Travel Expenses Account Code Total P-Card/GhosU 3rd Party All expenses to be shown In $CON (use Conversion Worksheet) Bus Area CCIO
Not~~ __~et Irav~.!_C_ost~ Pald_Ey ~i!}'_:______!~~ .§~ _ Post- Travel Certification O~inal receipts with Mastercard I hereby certify that the above stated trav~en ses are in :=rdance with the City's travel ~alley. . :Air _are :a.!lO::~t~Ta~cor!J!!l~@:t[o:[~oo~@ 9~~o!~~i~Es_: =: Amount owing to Naveen Gim $269.36 (1) ~'W-' 1 rJ~(Z_o.£. ~/J&:tt~ //c..r.26 .2-o /} Signature Employee Name Date Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee I concur with the subject to the estimated cost and the provisions of the City's Travel Policy. expenses claimed
I Signature General Manager or designate Date Signature General Manager or designate Date (Print Name) TCV Prepared by: ______....:L:;.;o ....:r....:ra....:in_e:...... :S....:e....:b....:a....:st....:ia....:n_,------Updated: Jun 2016 City of Vancouver Conversion Worksheet for Travel Expenses
Exchange Rate Conversion : http:l/www.bankofcanada.ca/rates/exchange/1 0-year-converter/
Name Gregor Robertson Date 27-Sep-17 Title Mayor Department Mayor's Office
TCV No. MAYR-17-019
Total Expenses in Actual Exchange Rate $CON Airfare 0.00 Airport Improvement Fee 0.00 Car Rental 0.00 Ground Transportation 18.00 1.00240 18.04 Accommodations - No. of nights 494.58 494.58 ------l---:--,-:-:::-:::~--l·------Per Diem US $70 per day for 10 days ______?_QQ~9_Q_I--__1~.~~~~9~0~0~.------~-~~~~Q_ Registration/Conference Fee 0.00 Business Telephone Calls 0.00 Other (Specify) Hosting expenses 70.00 1.00240 70.17 ------·------·------0.00 Note : amounts for Accommodation & Hosting 0.00 expenses taken from Pcard Statement ------·------·------0.00 0.00
Enter these numbers in Travel Expense Claim Form Note: Ground Transportation/ Accommodation & Hosting expenses conversion taken as per Pcard statement Per diem conversion taken@ 1.2490 from Sept 4-14 CITY OF VANCOUVER
Spread Sheet fot Travel Expenses
Name Gregor Robertson Date 27-Sep-17 Title Mayor Department Mayor's Office
TCV No. MAYR-17-019 CHINA SYDNEY
Airfare paid by Organizers 0.00 0.00
Ground Transportation 0.00 54.04
Hotel accommodation 763.94 0.00
Per diem China Sept 4- 8 (5 days) 437.15 0.00
Per Diem Sydney Sept 9-14 (5 days) 0.00 437.15
Travel days Sept 4/9/14
Meals provided # of meals ~rovided Breakfast (44.95) (15.00) 3 1 Lunch (67.44) (67.45) 3 3 Dinner (149.88) (74.94) 4 2
Hosting expenses- Mayor Robertson- AUD 70.00 70.17
TOTAL $938.82 $403.97
Note: Hotel accommodation & Breakfast meeting amount taken from Pcard Statement Per diem conversion taken @1.2490 from Sept 4 - 14
3 c:J:11E~t:~*'llll31'1~*lliZ12 ~ ill~i&I1U!3: :100020 B12 , ChaoyangmenWai Street, Beijing, P.R.China Post Code:100020 Ell.i!Telephone: (86-10) 5828 5588 {t;JI;Fax: (86-10) 5628 5599 1/Jl:IJI:Website: WWW.Kuntairoyalhotel.com :. Ell. T-*1l#E-mall: [email protected]
GREGOR ANGUS BETHUNEROBERTSON Room No. 1116
·"· Page No. 1 of 1 Company Nam Beijing Xin Chuan De Guo Jl Ban Quan Folio No. Arrival Date 09/05/17 Cashier 307 FOANSON Departure Date 09/07/17 Date 09/07/17 06:43:40
Date Description Referel'1ce Charge · Credits
09/05/17 -Package Charge 30125479 660.38
09/05/17 Room Charge-VAT 6% 39.63 09/06/17 -Package Charge 30151304 660.38
09/06/17 Room Charge-VAT 6% 39.63 09/07/17 Room Charge Supplement -0.02 ADJ ., 09/07/17 Balance Transfer GIRN N~.YEE NDAR SINGH 1,400.00 FR 111 5 #11 1 5=>}~0BERTSON GREGOf'~ ANGUS BETHUNE #1116 '·· 09/07/17 · CC-Master 2,800.00
Total 2,800.00 2,800.00
Balance 0.00 CNY
/f;IJoj~ @. 0 · /'JcPf
/161 -~36
~!:¥!Signature :
I have received the goods and/or services iil the amount shown hereon. l 'agree that my liability for this bill Is not waived and agree to be help personally liable In the event that the Indicated peron,company, association or credit card issuer falls to pay for any part of the full amount of these charges.IF a credit card charge,I further agr.!!e to perform the obligatlons~~et forth In the cardholder's agreement with ttl(31ssue~.Any business with our hotel at May 1st 2016. We will fill the Invoice when you check out. However, We are not going to reflll the Invoice after May 1st 2016. ' *),fal~.J:l
Ii FOUR SEASONS I HOTEL SHANGHAI I I Mayor Gregor Angus Beihune Robertson Room No. 2516 Vancouver City Hall Arrival 09/07/17 ~ 453 West 12th Avenue Departure 09/09/17 j Vancouver BC V5Y 1V4 Page No. 1 of 1 Folio No. 843704 INFORMATION INVOICE Conf. No. 34465300 Cashier No. 146 AIR Number User ID QUEENA.CHEN Group Code VANCOSEP0717 Company Name Shanghai Municipal Foreign A 09/09/17
Date Text Reference Charges Credits RMB RMB 09/07/17 Group -Vancouver Mayor Ser 1,285.01 09/08/17 Group -Vancouver Mayor Ser 1,285.01 09/09/17 Master Card 2,570.02
XX/XX
Total 2,570.02 2,570.02
Balance 0.00 RMB
Guest Signature
Merchant ID 104290070113942 Credit Card # Transaction ID 33471451 Credit Card Expiry: XX/XX Approval Code 112825 Capture Method : Swiped Approval Amount : 2570.02 Transaction Amount : 2570.02
:~/;.t/61-A.!'/~ · ~t· C}/>1 /~ /13.-J d ft-t..-k~>b~' C/1/Y c!<6'-7o .tJ~ ~ - cJ./t;2f ~ C/J;J rj 17'I; .-53 500 WEI HAl ROAD,SHANGHAI 200041,CHINA c:J:Im!J:JII1Jlltl1r3SOO~ , P~~liA!i!l : 200041 TEL:66{21)6256-8866 FAX:86(21)62565678 WORLD WIDE WEB:www.fourseasons.com "\(tu~1.10 A(forr}v-- 6l) NSW Tt~~~rt GOVERNMENT for NSW ABN 18 804 239 . 602 CO"HONWEAL1H .BANK EFTPOS TIU.NSPORT FOR NSW TOWN HALL 3 TERMINAL 11430700 REFERENCE 172368 CUSTOMER COPY CARD NO: 5.'1 7(1'~-..., EXPIRY DATE: AID: Ao·'"='o7oo:-o-:-oo7o~3710:-l~o...... ATC:S62 TVR :0080008000 CSN:Ol 5E4D878647E49034 14 SEP 2017 08:13 VISA CREDIT CREDIT PURCHASE $18.00 TOTAL AUD $18.00 APPROVED 00 AUTH NO: 003189 POS REF NO : 2188 ITEM : SINGLE TRIP OPAL NO: lOOOOOOOOQOOOOO SALES RF~: ~·n~17 MACHIN 14
/ltt/) $ /S· ;;o ~ :::- cR_I) /9"· Of ~ ! I I
II ! I I l
SUNSH INE CABS # 22 1465 RUPERT ST NORTH VANCOUVBC
CARD . . 7(1) CARD TYPE MASTERCARD 7b. ·DATE 2017/09/14 TIME 0313 08 : 49 i'35 ~b~~ ~A-P - PR 0 V~ D .; ...... AUTH# 114935 01- 027 THANK YOU CARDHOLDER COP Y •" IMPORTAN T - RE TAIN THIS I 1 COPY FOR YOUR RECORDS VANCOUVER ECONOMIC COMMISSION EXPENSE REPORT • amounts in CAD Name: CITY OF VANCOUVER - Gregor Robertson Project: Executive- International Busines Expense Period From: Sept7 2017 To: Sept 9 2017 It em# Date · · ~taiied Description 1 Sep 27, 2017 Hotel accommodation at Kuntal Group - Royal Hotel 269.36 2 Beijing- from Sept 05, 2017 to Sept 07, 2017 3 Sep 27, 2017 Hotel accommodation at the Four Seasons Hotel from 494.58 4 September 07, 2017 to September 09, 2017 5 6 7 8 9 10 11 12 13 14 15 Totals: 763.94 GST 0t;!:hx:;~~·.'i+~'''~if:!f ·iiff:!i!Yf'P!/if2~·;5~,,~ MILEAGE KM Rate* Total ~J~ ··'· i .;. .,,, .,,.,~·; , ,..; - Starting Location: Ending Location: • Rate subjea to changes in accordance with the reimbursable mneage rate published on the Canada Revenue Agency (CRA) site Summary Total expenses $763.94 Preparer signature: ~c:£o4x- Budget Code: Date prepared: _____;4-....:0:.:ct:.:·-=1:.:.7 ______Director signature:------Less cash advance Net claim $763.94 Project Lead signature: CEO signature: ------City of Vancouver For AP Department Use Only: : lJ . TCV MAYR No. I 17 !' 20 I T ravel Clai m Form Vendor#· (For Travel Outside of Metro Vancouver} SAP Doc# · · Name Naveen Girn Date 27-Sep-17 Title Director of Community Relations Department Mayor's Office Phone ....::8-....:.7....:.41..:...:0:....._ ____ Employee No. fL._2-_2(f.:....:...J-- Division Purpose of Travel: VEC Business Mission trip & City Talks- Sydney- Australia (use drop·down) Destination: Beijing/SydneyNancouver International Type of Travel : 0 Conference Travel Time: Start Date/Time: 4-Sep-17 Number of Days : 10 days 0 Business . End Date/Time: 14-Sep-17 (112 day before or after noon) 0 Training (If travel time extends beyond 1 day before and I or after conference o r meeting dates please explain) Travel Expenses Account Code Total P-Card/Ghost/ 3rd Party All expenses to be shown in $CON (use Conversion Worksheet) Sus Area CCJOr1edW9S Cost Bement Estimate Actual Advanced Reimbursement Airfare: (include: baggage/seat fee(s) I travel insurance) 9200 -40036584· ------5360--4-0·-- -- - 1,745.57 1,745.57 Car Rental: 9200 . 536040 - - - Ground Transportation: 9200 :40036584 536040 - 125.40 .. ------... . ' Parking: ------9200 '· ------536040 - - - - Internet I WiFi: 9200 . . ... 536040 - - - .. - Accommodation: #of nights ' 9200 40036584: 536040 1,238.66 474.72 .·. ------·- - Per Diem: ~ ~ · 10.0 ------9200 40036584 -----536040 --- 874.30 - Less: # of meals provided Breakfast ($10) 3 (44.96) _(44.96) ------... ------Lunch ($15} 6 (134.90) (_134.90) ------... ------·------Dinner ($25) 6 ------(224.82) (224.82) 9200 ______,. __ Other: Meals purchased ------:40023225 536040 - - Other: 9200 . ______536040_...... - - - - Registration Fee: (Please attach original and a copy of r(!>Jistratlon form) ------9200 -- 536040------Total Expenses (404.69) 3,579.25 2,220.29 ~Mt~i{~f.f:t;:~~~~~~~~-07{)0 0 Check here if separate cheque required Less: Paid by P·Card/GhosVAdvanced 2,220.29 Pay to: Net Amount Owing To/(From) Traveller 1,358.96 1 Address: For 3rd Party Reimbursements to t he City, attac h a copy of t he City's AR Invoice. I."'\"f-'-:h<-',·;·,~:',"""'' ,~ ...... ,.~ '•: ···- -..-. .O '.oo ··-1 Not~~ __~~ T~v~.!_C_ost~ !:_aid_lly C i!}'~ ______!_?~52.9.:~ _ Post - Travel Certification ·P------lease see detailed woi"K sheet attached --- I hereby certify that the above stated tra~n g expenses are in accordance •IIIith the City's travel policy . . ·------(1) Wd ~ M.,z..v&&/1 C;/rn I a/ 26 ,2..0/ / . 7 £ nature Employee Name Date Pre-Travel Authorization Travel on City business is hereby authorized for the above noted employee I concur with the (2)----,.L---~----'/_,&'-=- ;£'-'-~W~' -"~i!-'U..u.:!..<..!.W'__,U9rY::..:.__tVc/24 AJ// subject to the esUmated cost and the provisions of the City's Travel Policy. expenses claimed Signature Manager/Supervisor Name Date (3)______, ______ Signature General Manager or designate Date Signature General Manager or designate Date (Print Name) TCV Prepared by: ______....: L:..:o:..:.r:....:ra;;.;;inc.;;e;;....:;;S..:e..:b..:;a..:.sti.:;..a:;.;n..:...... ______Updated : Jun 2016 City of Vancouver Conversion Worksheet for Travel Expenses Exchange Rate Conversion : http://www.bankofcanada.ca/rates/exchange/1 0-year-converter/ Name Naveen Girn Date 27-Sep-17 Title Director of Community Relations Department Mayor's Office TCV No. MAYR-17 -020 Total Expenses in Actual Exchange Rate $CON Airfare 0.00 Airport Improvement Fee 0.00 Train ticket 558.00 0.19240 107.36 ------·------Ground Transportation ______18.00 K ______1.00240 , ______18.04 _ Accommodations - No. of nights _____ 11?-~~;9_~----- ______]2?-~?~~~- Per Diem US $ 70 per day for 1 0 days 700.00 1.24900 874.30 ------·------Registration/Conference Fee 0.00 Business Telephone Calls 0.00 Other (Specify) 0.00 0.00 0.00 0.00 0.00 Enter these numbers in Travel Expense Note: Claim Form Ground transportation conversion taken @ 1.00240 per AUD (18 AUD $ = CAD $ 18.04) Per Diem conversion taken @1.2490 per CAD Hotel accommodation for China taken@ 0.1924 per CNY Hotel Coronation in Syndney taken as per Master card Naveen paid for both Mayor Robertson & Naveen's accommodation in China - Beijing Kuntal Group CITY OF VANCOUVER Spread Sheet for Travel Expenses Name Naveen Girn Date ##~#"##### Title Director of Community Relations Deparbnent Mayor's Office TCV No. MAYR-17-020 CHINA SYDNeY Airfare · Air Canada-$ 1059.31 + $36.75) 1,096.06 Airfare (Quantas- $566.76+$46.00+$36.75) 649.51 Total Air Fare 1,745.57 Train Ticket purchased in China 558*0.1924 107.36 Ground Transportation in Sydney(AUD 18 *1.0024) 18.04 Total Ground Transportation 125.40 China Hotel Accommodation- Beijing Kuntal Group -$ 269.36 & Four Seasons Hotel - $ 494.58 763.94 Hotel accommodation in Sydney -Hotel Coronation$ 517.09 474.72 Total Hotel Accommodation 1,238.66 Per diem China Sept 4- 8 (5 days) 437.15 - Per Diem Sydney Sept 9-14 (5 days) - 437.15 Total Per Diem for 10 days@ US 70/- per day 874.30 Meals provided # of meals Rrovided Breakfast (44.96) 3 Lunch (67.45) (67.45) 3 3 Dinner (149.88) (74.94) 4 2 TOTAL $2,187.18 $1,392.07 GRAND TOTAL $3,579.25 Note: Hotel accommodation for China taken @ 0.1924 per CNY Hotel accommodation for Sydney taken @ 1.0024 per AUD Per diem converstion taken @ 1.249 from Sept 4-14 ~ Printable Version ..P lease review your travel documentation carefully and report any discrepancies to the agency the same U\llli.DBEa day as receipt. Any discrepancies not reported the Travel same day are the responsibility of the traveller. UNIGLOBE Travel Please verify the names on the documents matches 300-1444 Alberni Street your passport or other government Issued ID.' * Vancouver BC V6G 2Z4 Phone: 604 688-3551 I 800-663-0208 After hour service: 1-800-206-1 482 and quote membership code S7RIO. Ifyou are having Fax: 604 688-1012 difficulty, please call direct1-416-929-5840. Collect calls are accepted. [email protected] Please visit www.howtocallabroad.com if you need assistance with information on dialing Direct Line: 604-639-2543 internationally. ••calls to the Emergency Line may result in a service charge .. Passenger(s): Girn/Naveen Singh Mr Trip Record Locator: JQLSZI Ref: MAYR-17-020 Invoice No.: 1752945 Agent: laura Loconte Issue Date: Monday, August 21, 2017 Billing: CITY OF VANCOUVER Deliver: CITY OF VANCOUVER 453 W 12TH AVENUE 453 W 12TH AVENUE VANCOUVER, BC V5Y 1V4 VANCOUVER, BC V5Y 1V4 CANADA CANADA • RULES AND RESTRICTIONS FOR QANTAS FLIGHTS • 100 PERCENT NON REFUNDABLE ·THE CHANGE FEE PRIOR TO DEPARTURE- 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE- 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • RULES AND RESTRICTIONS FOR AIR CANADA FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE- 200.00AUD • PLUS ANY TAXESJOIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE- 200.00AUD • PLUS ANYTAXESIDIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. · MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • RULES AND RESTRICTIONS FOR QANTAS FLIGHTS • 100 PERCENT NON REFUNDABLE • TH E CHANGE FEE PRIOR TO DEPARTURE ~ 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE- SOO.OOCNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. · MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM OR.IGINAL DEPARTURE DATE. • ROUTING CHANGES ARE -NOT- ALLOWED. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • ROUTING CHANGES ARE -NOT- ALLOWED. Y. AIR -Monday September 4 2017 Check In Confirmation:! Fllgh.t AC29 Economy Class •.. :· > ::ti}': Ai~Caiiada ..: .Q77LBV; . ·~.:-; ..,':. . - . ···-. ' Depart: 12:20, Monday, September 4 Arrive: 14:10, Tuesday, September 5 Vancouver Inti Airport-Terminal Main Beijing Capital Inti. Arpt. Vancouver, British Columbia, Canada Terminal 3 . ------~~~~~Q·-~-~i~~------· Status: Confirmed Booking Code: K (Economy) Equipment: Boeing 777-300ER Stops: Non-stop Duration: 10 hours 50 minutes Seat: 42C Confirmed Meal: l unch, Meal ETicket No.: 0145700902997 Remarks: You are booked in Tango class -(. AIR· Saturday September 9 2017 ·.< • In [ ~ Qantas Airways Flight QF130 Economy Class n , , , .. C h ~ck Co ':l fl nn~ ti ori: . . PJJU5Cl Depart: 19:55, Saturday, September 9 Arrive: · 08:30, Sunday, September 10 PuDong Airport-Terminal1 Kingsford Smith Arpt. Shanghai, China Terminal 1 Inti. . ------~~~!.l:Y~~:~-~?~~-~a}~~!~~~t!~!~------. Status: Confirmed Booking Code: N (Economy) Equipment: Airbus lndustrie A330-300 Stops: Non-stop Duration: 10 hours 35 minutes Seat: Assigned at Check In Meal: Dinner, Refreshment ETicket No.: 0815700902998 ~~) ;\~ Check In: Sunday, September 10 CheckOut: Thursday, September 14 J~' ~'Add ress: 488 George Street ~' Sydney 2000 ~9/ Phone: 61-2-92662000 Fax; 61-2-9265-6065 .~~ ~~=- ______. ___ -~ ~~~~!~~~ .P!~!~~! p_l ~~-~~~:~ _a_~~~-~~ ~~~! !'?-~~~-~e-~ ·-- ______. _____ . ----· ______. _____ . ______. __ . __ . __ -· Status: Confirmed No. of Rooms: No. of Nights: 4 Room Description: King Hilton Guestroom Pius. City Views, Contemporary Guest. Cancel Policy: 01 D cancel 1 days prior to arrival Guaranteed for late Yes arrival: Requested Additonal ZD Info: Remarks: If booking a Government rate must present Government 10 or Govt contract at check in Valid credit card In the name of the guest Is required At time of check-in 6 ~ AIR· Thursday September 14 2017 --~'(A;r6~-~-~~~~ ;i~-~~ ~~ 3 4 ~~~~,~~y ~~~~ : ···-· ... -' ... · ~- · ·· ·· -...... _, _, ··· -~cil~c ~l" cciiitl~n;;t~t : Depart: 10:10, Thursday, September 14 Arrive: 07:30, Thursday, September 14 Kingsford Smith Arpt. Vancouver Inti Airport-Terminal Main Terminal1 lntl. Vancouver, British Columbia, Canada ------~~~~~~~ ~~":"-~?~~~!!!~~ ~-~~~~~~~------.. Status: Confirmed Booking Code: K(Economy) Equipment Boeing 777-200LR Stops: Non-stop Duration: 14 hours 20 minutes Seat: 33A Confirmed Meal: Breakfast, Meal ETicket No.: 0145700902997 Remarks: You are booked in Tango class Invoice Details Transaction I Document Base Tax GSTIHST Total Processing Fee 1.75 36.75 Air Canada I 014 5700902997 671 .00 387.31 1.00 1059.31 Form of Payment: CA .17(1) Qantas Airways I 081 5700902998 413.00 153.76 566.76 Form of Payment CA '17(1) Totals: 1119.00 541.07 2.75 CAD 1662.82 Total Charged to Credit Card: CAD 1662.82 Balance Due: CAD 0.00 l'nvolce No: 1752945 • Customer Name: CITY OF VANCOUVER Airline Conditions of Contract & Other Important Notices: Clicl< Here ,,..... Travel smarter with Triplt. the must-have travel app. Get Instant access to all your travel plans In one place, including your company's travel agency Triiiit: GEl IT ON from Concur contact Information. Simply forward this confirmation email to [email protected] to get started. ;.~ Coogle play ·I j l Printable Version : ~ I ! ''Please review your travel documentation carefully and report any discrepancies to the agency the same U\I~En day as receipt. Any discrepancies not reported the Travel same day are the responsibility of the traveller. UNIGLOBE Travel Please verify the names on the documents matches 30G-1444 Alberni Street your passport or other government issued I D. •• Vancouver BC V6G 224 Phone: 604 688-3551 1 80o-663-0208 After hour service: 1-800-206-1482 and quote membership code S7RIO. If you are having Fax: 604 688-1012 difficulty, please call direct 1-416-929-5840. Collect calls are accepted. [email protected] Please visit www.howtocallabroad.com If you need assistance with Information on dialing· Direct Line: 604-639- 2543 internationally. ••cans to the Emergency Line may result in a service charge*' Passenger(s): Glrn/Naveendar Singh Mr Trip Record Locator: XIY11JO Ref: MAYR-17-020 Invoice No.: 1753736 Agent: Laura Loconte Issue Date: Tuesday,August22, 2017 Billing: CITY OF VANCOUVER Deliver: CITY OF VANCOUVER 453 W 12TH AVENUE 453 W 12TH AVENUE VANCOUVER, BC V5Y 1V4 VANCOUVER, BC V5Y 1V4 CANADA CANADA • RULES AND RESTRICTIONS FOR QANT AS FLIGHTS · ·100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE- 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE - SOO.OOCNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. Y, AIR • Saturday September 9 2017 ~',:;~m~~~j:. --~~-FI: ' · htQF.j30 ·E'•· ·· ~· •···· c(' ·;,. ·. · "'" · · :'": :·· ,_. : • ·~ .- ;. _, .., ._, ,.} , .....,:-,, ···· • "' · -~' ·'• Check lnConflrmatlon:j ~s.:s:~~~,s.,_~~J[~~": · ~~~. 3_:> ,: .)-~:g8f] .c· J~; ·.·~-~;:s~i""i·~~i0I:jJ2'·;~:~I~,:~·?:~~~··;!:.;;·\.-~~2:~L:.:~. :~~~fj) •·:_~:;:~L~~Jl1i~.Fff:. i Depart: 19:55, Saturday, September 9 Arrive: 08:30, Sunday, September 10 PuDong Airport-Terminal1 Kingsford Smith Arpt. Shanghai, China Terminal1 Inti . . ·---. --.--.------.------.------·-. ------.-.------.------~~~~~Y! ~~~-~?~!~-~!~! ~~~~~~~------.. Status: Confirmed Booking Code: N (Economy) Equipment: Airbus lndustrle A330-300 Stops: Non-stop Duration: 10 hours 35 minutes Seat: Assigned at Check In Meal: Dinner, Refreshment ETicket No.: 0815700973232 CREDIT- Sunday, September 10 Departs: Shanghai Details: USED QF-QANTAS FILE PJJUSC 0815700902998 ORIGINAL TRAVELER NAME NAVEEN GIRN ORIGINAL INVOICE 1752945 TICKET AMOUNT 566.76 CREDIT- Sunday, September 10 ... < ; :,\, . ',...... '; . , ' :• ·i:. •• • •:' l~ • ', • • • ~ L • • . Departs: Shanghai Details: AMOUNT TO BE COLLECTED 0.00 Invoice Details Transaction I Document Base Tax GSTIHST Total Processing Fee 35.00 1.75 36.75 Form of Payment: CA ...._. '17ff) _____ ..... Qantas Airways I 081 5700973232 0.00 Exchange Ticket I 0815700902998 Totals: 35.00 0.00 1.75 CAD36.75 Total Charged t o Credit Card: CAD 36.75 Balance Due: CAD 0.00 Orig inv nbr 1752945 Orig tkt nbr 081 5700902998 Orig tvl date 09sep17 ·Invoice No: 1753736 • Customer Name: CITY OF VANCOLNER Ail1ine Conditions of Contract & Other Important Notices: Click Here ...... Travel smarter with Triplt, the must-have travel app . Get Instant access to all your travel plans In one place, Including your company's travel agency TriiliT GET IT ON from Concur contact information. Simply forward this confirmation email to [email protected] to get started. """ Coogle play II;' Printable Version ' 'Please review your travel documentation carefully and report any discrepancies to the agency the same U\I~E~ day as receipt. Any discrepancies not reported the Travel same day are the responsibility of the traveller. UNIGLOBE Travel Please verify the names on the documents matches 300-1 444 Aiberni Street your passport or other government issued ID . •• Vancouver BC V6G 2Z4 Phone: 604 688-3551 I 800-663-0208 After hour service: 1-800-206-1482 and quote membership code S7RIO.Ifyou are having Fax: 604 688-1012 difficulty, please call direct 1-416-929-5840. Collect calls are accepted. [email protected] Please visit www.howtocallabroad.com if you need assistance with information on dialing Direct Une: 604-639-2543 internationally. ' 'Calls to the Emergency Line may result in a service charge •• Passenger(s): Glrn/Naveen Singh Mr Trip Record Locator: JQLSZI Ref: MAYR-17-020 Invoice No.: 1753738 Agent: Laura Loconte Issue Date: Tuesday,August 22, 201 7 Billing: CITY OF VANCOUVER Deliver: CITY OF VANCOUVER 453 W 12TH AVENUE 453 W 12TH AVENUE VANCOUVER, BC V5Y 1V4 VANCOUVER, BC V5Y 1V4 CANADA CANADA • RULES AND RESTRICTIONS FOR QANTAS FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE - 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE - 500.00CNY . • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • RULES AND RESTRICTIONS FOR AIR CANADA FLIGHTS • 100 PERCENT NON REFU NDABLE • THE CHANGE FEE PRIOR TO DEPARTURE - 200.00AUD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE - 200.00AUD • PLUSANYTAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMIJM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • RULES AND RESTRICTIONS FOR QANTAS FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE - 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE - 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. · MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. \ \ • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • ROUTING CHANGES ARE -NOT- ALLOWED. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • ROUTING CHANGES ARE -NOT- ALLOWED. 1:" INSURANCE· Monday, September 4 ;~··.. :,;;., , .~:an ulife World Travel Insurance ...... - .-.. :. Begins: Monday, september 4 Ends: From: Vancouver Premium: ~~~~~ ~!:_------~~-~~~~-~-~~i~~!: -~~~~!-~~~-~? .. ······-----. -- - ~?!'~¥- ~~-'!."~r:------L-----'--'----->- · •• ------• .. - - -.------. Remarks: Coverage for gim n Coverage cad1 000000 after departure -1; AIR· Monday September4 2017 • i''··." ;. · r ·; .:·.:~:· ., ,. ·Check in Confiimation: ! Air canada Flight AC29 Economy Class ·~ ; . . . . . ~! !-.:, . ' .• ..-,- <'-:'<.;.~ . . ' . .... , ·;:QnLB\1: Depart: 12:20, Monday, September 4 Arrive: 14:10, Tuesday, September 5 Vancouver Inti Airport-Terminal Main Beijing Capital Inti. Arpt. Vancouver, British Columbia, Canada Terminal 3 . ------.--.------.----.------~'=~~~~·-~-~i~~------.------. Status: Confirmed Booking Code: K (Economy) Equipment: Boeing 777-300ER Stops: Non-stop Duration: 10 hours 50 minutes Seat: 42C Confirmed Meal: Lunch, Meal ETicket No.: 0145700902997 Remarks: You are booked In Tango class J<=.to HOTEL- Sunday September 10 2017 Check In: Sunday, september 10 CheckOut: Thursday, September 14 Address: 488 George Str~et Sydney2000 Phone: 61-2-92662000 Fax: 61-2-9265-6065 -~~~e_: ______. ___ ~~?. ~ ~~ :~~ P!~!~~! p}~~- ~~~~ ~ _a_~~~~~ ~~~}!l?_n_~ l-~~~~ ______. __ . __ . ___ . Status: Confirmed No. of Rooms: No. of Nights: 4 Room Description: King Hilton Guestroom Plus. City Views, Contemporary Guest. cancel Policy: 010 cancel 1 days prior to arrival Guaranteed for late Yes arrival: Requested Addltonal ZD Info: Remarks: If booking a Government rate must present Government ID or Govt contract at check in Valid credit card in the name of the guest is required At time of check-In '(, AIR- Thursday September 14 2017 ·.· ~ · ·· ·· ·-:--: ·· : ~-- cheCkirl'COilflririatiOO:; :& Canada Flight AC34 Economy -~~ Ai~ Chis~ . ';:: . . . . _:-: . ': ·. ,J; .::;.-·;:, ..;_z;:;~t: ,y~j7L~V : Depart: 10:10, Thursday, September 1 Arrive: 07:30, Thursday, September 14 Kingsford Smith Arpt. Vancouver Inti Airport-Terminal Main \D Terminal1 Inti. Vancouver, British Columbia, Canada ·------.----.--.-- .. ~~~~~y~ ~~~-~?~!~ !Y~~~~~ ~~~t~~~!~ ...... -· ...... -- .-.-..... --.----.--.--.------... -.. -- .... -· Status: Confirmed Booking Code: K(Economy) Equipment: Boeing 777-200LR Stops: Non-stop Duration: 14 hours 20 minutes Seat: 33A Confirmed Meal: Breakfast, Meal ETicket No.: 0145700902997 Remarks: You are booked In Tango class Invoice Details Transaction I Document Tax Total Manulife Insurance 46.00 0.00 CAD 46.00 Total Charged to Credit Card: CAD 46.00 Balance Due: CADO.OO Invoice No: 1753738 • Customer Name: CITY OF VANCOUVER Airline Conditions of Contract & Other Important Notices: Click Here Travel smarter with Triplt. the must-have travel_app, Get instant access to all your travel plans in one place, including your company's travel agency GET IT ON contact information. Simply forward this confirmation email to [email protected] to get started. ~ Coogle play { ( :-..~ : ;1 : :;:''''' . ; J: ffl !I[ ~ llti ·.,.. Shanghai hongqi ao · ~.. .. '·:.:~.. .. ~ .-- -1·0* 15F~ ··:.:,·.::<··. ...: ., ::· -~~ .- i • . I . •; ·.·ffi .: ;\'.1f.·, ¥ : 5 ,QQ ·. ;~. ,,,_)~'~e.~~~ ~~-~au I ! • ~ .• ff~BAA · ·~ F.! 8 q~if~gaffi C il~~~) Date Y M D . Payee (seal) ~ sr? &!.--- bJ. /'?c2f e. / /?>73-6 I'>J Transport for NSW ABN 18 804 239 602 Tax invoice opal. /. single trip 0 Town Hall and Airport - International Airport 1 (up to 1O km) ADULT $18.00 Ind . GST 13.09.201 7 23:48 G·044 6080817068 Vaijd up to 4am after day of l r!t1Veffl Jrv'fN( rr Transport for NSW ABN 18 804 239 602 COHHONWEALTH BANK EFTPOS TRANSPORT FOR NSW TOWN HAll 3 TERHINAL 11430700 REFERENCE 172302 CUSTOHER COPY ___, CARD NO: .17(1) EXPIRY DATE:~~":":"::":"":':-::"" AID: A0000000031010 ATC:132 TVR :0080008000 CSN:OS 38142SBEC0459583 13 SEP 2017 23:42 VISA CREDIT CREDIT PURCHASE $18 .00 I TOTAL AUD $18.00 I APPROVED 00 AUTH NO: 066118 POS REF NO: 2187 ITEH: SINGLE TRIP OPAL NO : )()()()(XX)O()O sAlES REF: 218776 HACHINE : G-044 IPW:1tJr{~mn.91-:kmZ12-l5- tli~~!Jiil'i!U00020 812 , ChaoyangmenWal Street , Beijing , P.R.Chlna Post Code:100020 !~!~Telephone: (86-10) 5828 5588 ,. ~~Fax: (86-10) 5828 5599 . . !lll:l.d:.Website: WWW.Kuntairoyalhotel.com .. ; . El! 7-ill.~ {li:E-man: [email protected] · '. GREGOR ANGU$ BETHUNEROBERTSON . /&£ /lfgF;ge-?1/ Room No. 1116 . 0/~A/ Pag.e.No. 1 of 1 Company. Nam Beijing Xln Chuan De Guo Ji Ban Quan Folio No Arrival Date 09/05/17 307 FOANSON · Departure Date 09/07/17 D· 09/07/17 06:43:40 Date Description Referel!ce Charge · Credits 09/05/17 -Package Charge 30125479 660.38 09/05/17 Room Charge-VAT 6% · 39.63 09/06/17 -Package Charge 30151304 660.38 09/06/17 Room Charge-VAT 6% 39.63 09/07/17 Room Charge Supplement -0.02 ADJ ~· 09/07/17 . Balance Transfer GIRN N~~/¥ NDAR SINGH 1,400.00 FR 1115 #1115=> BERTSON . GREGC'. ·ANGUS BETHUNE '[: #1 11 6 . 09/07/17 '¢Master . 2,800.00 Total 2,800.00 2,800.00 Balance 0.00 CNY .• '· ~*Signature : I have received the goods and/or services in the amount shown h!3reon. I agree that my liability for this bill is not waived and agree to be help personally liable In the event that the Indicated peron,company, assoc!atlfJn or credit card Issuer falls to pay for any part of the full amount of these charges. IF a credit card charge,! further agr13e to perform the obllgations:~el ff?rth In the cardholder's agreement with the lssue~ .Any business with our hotel at May 1st 2016. We will fill the lnvolca wh~ you check out. However, We are nol going to refill the invoice after May 1st 2016. )ji::.A.I5J~J:)aill(ljl;i;~~~ , it..!i{£:41:.A.PMI!I~~ • .l\1D~ ~i'f~7llmilff.E ~ 1'.A., ~~' :tt'ffll:fnfq~ f!Jil-F~-Fjj:~JJUf.Eill!f;JR.l' , jM!:t .A.!t •~JII-~m-tJ<:N. ;;t;:.A.I5J:§:Iiitr.llt~-Frr~i.T~:i:ill*r«· ·2o1a1Fs Wt·l'l;ta1£iim~~~~~m7il1 fill «Jtm~~B17fU~ , ~WJ*i::fil!i.mf FOUR SEASONS '·HoT EL SHANGHAI Mr. Naveen Girn Room No. 2505 Canada Arrival 09/07/17 Departure 09/09/17 Page No. 1 of 1 Folio No. INFORMATION INVOICE Conf. No. 34465301 Cashier No. 146 AIR Number User ID QUEEN(l..CHEN Group Code VANCOSEP0717 Company Name Shanghai Municipal Foreign A· 09/09/17 Date Text Reference Charges Credits RMB RMB 09/07/17 Group- Vancouver Mayor Ser 1,285.01 09/06/17 Group - Vancouver Mayor Ser 1,285.01 09/09/17 VIsa 2,570.02 . 'f7\f) XXJXX Total 2,570.02 2,570.02 s'alance 0.00 RMB Guest Signature Merchant.ID 104290070113942 Credit Card # Transaction ID 33471452 Credit. Card Expiry : XXJXX Approval Code 080339 Capture Method : Manual Approval Amount : 2570.02 Transaction Amount : 2570.02 p /1 L/~J/& ~ y.CJV'A-, c#Y .26.7fJ·O ~ e 0 · /9'.2-~ ~1f.f--2-?· 500 WEIHAI ROAD,SHANGHAJ 200041,CHINA FOUR SEASONS HOTE L SHANGHAI. ~&$-mrr : Bank of China Acq . Bank jl'jjf'~~. F9ur Seasons Hotel Shanghai Merchant ~?~%: 021211633000001 Merchant ID ~~~~: 88895520 .Terminal ID -F ~ ~tl: Visa Card Type /M Card-F . Numb~:er ....______. 1f ~ :JtJj: XX/XX Exp. Date m tx %= oo1949 Batch NO. ~ 7.k ~ : 068442 Trace NO . ..· s Mlftfa.J I . 201 7 - 09-09 08:28: 08 Date Time f$: ~ ~ : 895520901699 Re f . NO . ~ ;tt ~: 080339 Auth. Code 3t:Hh ~: DCC5firo4 (DCC COMPLETION) Tran. Type ~ !Jl!li, 2570 .02 Amount/RMB 4:~#1~. Note r X AA'I'E* CJUl/PMB 0.1959995 i:Njljj*3t.lb::lttffi (Please mark[XJ for the ~ronoaction Currency) 1 ( lRJo!B 2570.02 [ I CAD 5~3. 72 tt$P,11~-SIZ.~ ~J!(ifi~;;js:.A.a~ . #8 7mJltJ;ill!l*1s~fill illHi'!iiUI.f.3''*'V ISA~}E. THIS RECEIPT COMPLIES WITH VISA RULES AND THE SERVICE IS PROVIDED BY SERVICE PROVIDER. I' VE BEEN OFFERED CHOICE OP CURRBNCIES INCLUDI NG RNB. *INCL. POUR PT. FOUR ZERO PERCENT OVER WHOLESALE RATE. ~~)\.~-$ (CARDHOLDER SIGNATURE) -- Reprint - - 500· WEIHAI ROAD, SIIANGHAI 2000411 CHilfA !:pfi( J::~.Iltmll* soo~ , lbll~ttlUi~ zooou TEL: 86(21)6256-0088 FAX:86 (21) 62 56-5678 WORLD WIDE WEB:www . fourseasons. com ~i:ed ~ llwflbe- Hotel Coronation 5 Park Street Sydney NSW 2000 Email [email protected] Phone 02 9266 3100 Fax 02 9267 6992 ABN 46066 596 732 Tax Invoice Gim Naveen Singh Exp#898549504 Account 50599 Arrive: Sun 10/09/2017 Depart: Thu 14/09/2017 Reference: T Transaction detail Date Room Qty Unit price Debit Credit Agent Commission 72.00 Room Charge 202 120.00 Payment Received 10/09/17 202 408.00 Virtual Credit Card 5552240093277997 Room Charge ··· 11/09/17 202 120.00 Room Charge 12/09/17 202 120.00 Room Charge 13/09/17 202 120.00 GST charged: 37.09 Balance (GST included): 0.00 Page 1 Printed 10:57 Friday 06/10/17 @ .Document .Edit .Goto Extr.a.s EnY:ironment S¥stem ttelp '=..,. ,==-«:=~=:.=:::::..:=:=~-=,...... , ... ,=="'-"""=~=::::::==--==··==::=:--,....-=:-;:::~=="'T<"::".:':=.; .:~...,.==-~=--...... ~..,;::::=.~..:-: ::::::::;-~:::::==..=:::=''=:=::=:=-~""''''""~=~~--:~~·-r-=:.:,:=:.=~-~==::::=~·==-.:==-...-. ~·-= _!-ss J gn!i!~!-~-~· ·· ,~~ __ _:_r . ·· ··· .. - ----~ · ~ . ·---~-_;·_ _..;.·__ . .:..,.·'· -·._.....--=-.-~--- TeXt ···: . . --- ~~----- j 2017/ 08/24·TRAVEL, COV-HOTEL*Travel A~en cy-855-350 . . ··liJJ Long text .: . . . . :· . r- ·------..... ______.~------·------· - ·-·- .- ~ --- -- ~- -~::::::---======- ==· · ·::---~~...,.,..,...~~"--~____,;,-.:-=···= .. ·= -- =·~.....:..-;:_._---'--"~...,;-~~ ---,;.,._...... ;...... -..,.;.,-----,'-,_,J. """ .. 4 ·- -~--- i Prints Window Contents-! ~ ~ ! FSlON ..,. ! prdead ! OVR i i •.:::-;1 I rl/ .·~ ~======;:======;===:~==~==~==~;:~-======~======~ h~ . I~ TCV MAYR City of Vancouve.r For AP D~partment Use Only No. 17 19 Travel Claim Form (ForT ravel Outside of Melro Vancouv Name Gregor Robertson 27-Sep-17 Title Mayor Department Mayor's Offioe 5 22 1 Phone 8-7622 Employee No. · ( ) Division ~~~------<------Purpose of Travel: VEC Business Mission trip & City Talks- Sydney - Australia (use drop downJ Destination: Beifing/SydneyN ancouver International Type of Travel: 0 Conference Travel Time: Start Date/Time: 4-Sep-17 0 AM 0 PM Number of Days: 10 days 0 Business End Date/Time: 1.4-Sep-17 0 AM 0 Pl'l (112 day before or a/fer noon} 0 Training (If travel lfme extends beyond i day before afld I or after ooorerence or meeting dates. please explafn) Travel Expenses Account Code Total P-Card/Ghostl 3rd Party All expenses to be shown in SCDN (use Conversion Worksheet) EhliAre~ CCiotdl.rN'I!i-S Cos.t 6'"'11enf Estimate Actual Advanced Reimbursement Airfare: (include: baggage/seat fee(s) I travel insurance) 9200 40023225 ------536040 - Car Rental: 9200 536040 - - f---- ·------··-- - - Ground Transportation: -....-9200--- 40023225 -----53604-0-- -- - 54.04 36.00 - , Parking; __9200_ --~38040 ------Accommodation in Betiing paid by Naveeen 9200 40023225 536040 269.36 - ...... - .... ------Accommodation: #of nights I $164.86 1 X 3 9200 40023225 53.6040 494.58 494.58 763.94 -----·----.., __ Per Diem: I US$ 70 IX 10.0 ------9200 40023225 536040___ 874.30 - Less: #of meals provided Brealcfas1 (S10) 4 ----·------(59_95\ (59.95) lulich ($15) 6 ------·--·- (134.89) (134.89) Dinner ($25) 6 ------·---- (224.821 (224.82) Other. Hosting expenses ---9200 40023225 ----..------~36040 - 70.17 70.17 - Other. -9200 536040 - - - Registration Fee: (Pleas Exchange Rate Conversion : http:/lwww.bankofcanada.ca/rateslexchange/10-year-converter/ Name Gregor Robertson Date 27-Sep-17 Title Mayor Department Mayor's Office TCV No. MAYR-17-019 Total Expenses in Actual Exchange Rate $CON Airfare 0.00 Airport Improvement Fee 0.00 ·------~------____, ______, Car Rental 0.00 Ground Transportation ·------18.00------r------1--.00240------18.04 Accommodations - No. of nights 494.58 494.58 ------Per Diem US $70 per day for 10 days ·------700------.00 1.24900 ------874----.--30-- Registration/Conference Fee ·------0--.00--- Business Telephone Calls ·------r------0.00 Other (Specify) Hosting expenses ------70---.00- - f------1.00240 ------70.17------·------r------0.00-- Note : amounts for Accommodation & Hosting ------f------______.9.:..~9- expenses taken from Pcard Statement ------0.-00--- 0.00 Enter these numbers in Travel Expense Claim Form Note: Ground Transportation} Accommodation & Hosting expenses conversion taken as per Pcard statement Per diem conversion taken@ 1.2490 f rom Sept 4-14 CITY OF VANCOUVER Spread Sheet fot Travel Expenses Name Gregor Robertson Date 27-Sep-17 Title Mayor Department Mayor's Office TCV No. MAYR-17-019 CHINA SYDNEY Airfare paid by Organizers 0.00 0.00 Ground Transportation 0.00 54.04 Hotel accommodation 763.94 0.00 I Per diem China Sept 4 - 8 (5 days) 437.15 0.00 Per Diem Sydney Sept 9-~4 {5 days} 0.00 437.15 Travel days Sept 4/9/14 Meals provided # of meals ~ r ovided Breakfast (44.95) . (15.00) 3 1 lunch {67.44) {67.45) 3 3 Dinner {149.88) (74.94) 4 2 Hosting expenses- Mayor Robertson- AUD 70.00 70.17 TOTAL $938.82 $403.97 Note: Hotel accommodation & Breakfast meeting amount taken from Pcard Statement Per diem conversion taken @1 .2490 from Sept 4 - 14 Vancouver Economic Commission PAYMENT: DIRECT DEPOSIT Suite 1500 401 W. Georgia Street Direct Deposit No .: VP969 Vancouver, British Columbia V6B 5A1 Date: 2017-10-20 Canada Non-Negotiable - This is not a cheque. Pay to: City of Vancouver- Office of the Mayor Amount Paid: Office Manager - Office of the Mayor Deposited to: . 7{1) Cfty Hall - 3rd Floor- 453 West 12th AvehiJe Vancouver, Brftish Columbia V5Y 1V4 Canada Vancouver Economic Commission Amount In Canadian Dollers CitY of Vancouver- Office of the Mayor 2017-10·20 VP969 lnv./Ref. No. Dale Discount AmountPafd TCV·MAYR-17·019 763.94 Total 763.94 COde: 100020 ~i\STelephone: (8!3"-10) 5828 558B .ftt~Fax: (86-1 0) 6828 5599 .. ~lll:Websile: WWIJIJ.KIJntairoyalhotel.com El!:::fl1i~~lfE-mall : [email protected] '· '• " GREGOR ANGUS BETHUNEROBERTSON Room No. 1116 Page No. 1 of 1 Company Narn : Beiphg Xin Chuan DH Guo Ji Ban Quan Folio No. Arrival Date 09/05/17 Cashier 307 FOANSON Departure Date : 09/07/17 Date 09/07/17 06:43;40 Date Description Referen,ce Charge · Credits 09/05/17 -Package Charge 30125479 660.38 09/05/17 Room ChargeNAT 6% 39.63 09/06/17 -Package Charge 30151304 660.38 09/06/17 Room Charge-VAT 6% 39.63 09/07117 Room Charge Supplement -0.02 ADJ I 09/07/17 Balance Transfer GIRN NA,YEENDAR SINGH 1.400.00 FR 1115 #11 1 5=>.f~OBERTSON GREGmt-ANGUS BETHUNE I. #1116 '· 09/07117 CC-Master 2,800.00 Total 2,800.00 2,800.00 Balance 0.00 CNY 11~"1; ~ ~ / 9d'f /26? - .U . :;;..- ~)· i· ~$S[gnature : I have received the goods andlor services lr. !he amount shown heroon. 1'agree that my liability ror this blllls not waived and agree to be help personally liable In the event that the l ndi~ated peron,c,ompany, assoo!atlon or credit card Issuer falls to pey for any part of the fu ll amount or these charges.IF a credit card oharge,l fUrther agr~e to perform the obllga Uons~et forth 111 the cardholder's agreement with ttl!! ISiue~Any busl11ess with our hotel ut May 1st 2016. We will fill tne Invoice when you check out. However, We are not going to refill ·the Invoice after May 1st 2016. I *A~~~~~n~~.*g~*Am~~~.m~~#~~~~~~A · *~.~~~~~~~~~~~~~~ff®•m~.$~~~ ~ Mayor Gregor Angus Beihune Robertson Room No. 2516 Vancouver City Hall Arrival 09/07/17 453 West 12th Avenue Departure 09/09/17 Vancouver BC VSY 1V4 Page No. 1 of 1 Folio No. 843704 INFORMATION INVOICE Conf. No. 34465300 Cashier No. 146 AIR Number User 10 QUEENA.CHEN Group Code VANCOSEP0717 Company Name Shanghai Municipal Foreign A· 09/09/11 Date Text Reference Charges Credits RMB RMB 09/07/17 Group - Vancouver Ma~or Se~ 1)285.01 09/08/17 Group -Vancouver Mayor Ser 1,285.01 09/09/17 Master Card 2,570.02 XX/XX Total 2,570.02 2,570.02 Balance 0.00 RMB Guest Signature Merchant ID 1 04290070113942 Credit Card# Transaction 10 33471451 Credit Card Expiry : Approval Code 112825 Capture Method : Swiped Approval Amount : 2570.02 Transaction Amount : 2570.02 ~AV'~.f/~~ Ch /e.- /~ 6/aAa?~ C/Vy d2..5-70 . t!).:2. ~ ~ . /f2I .; &LJf 5'7'L; .SS' 500 WEI HAl ROAO,SHANGHAI200041 ,CHINA lfll!ijj ..l:.if#m2i$'*500-ij- I l!lil.i!kliA~ : 200041 TEI.:86(21)6256·6S88 FAX:86(21)62565678 WORLD WIDE W EB:w.w~ .fou rsaas o n s. com ..n --~~-10 A~ofrl0- 6'6 -r;~~~rt G~NSW~NMtN T for NSW ASN 18 804 239 602 COH.HONWEAL,'f~ ..BANK EFTPOS TRANSPORT FOR NSW TOWN HALL 3 TeRMINAL 11430700 REFERENCE 172368 CUSTOMER COPY CARD NO: 5.17(1·.--- E.XPIRY DATE: AID : A0000000031010 · ATC;S62 TVR:0080008000 CSN :01 SE4D878647E49034 14 SEP 2017 08:13 VISA CREDIT CREDIT PURCHASE $18.00 TOTAL AUD $18.00 APPROVED 00 AUTH NO: 003189 POS REF NO : 2188 ITEK : SINGLE TRIP OPAL NO: XXXXXX:XXXXXXXX SALES P~~ : ~ · n~ 17 MACHIN 14 /lttt} p /8· ¢ (!!_ ;; c/9-P /g tJf SUNSH INE CABS # 22 1465 RUPERT ST NORTH VANCOUVBC CARD CARD TYPE MASTERCARD DATE 2017 / 09{14 Vfbl4~ ~P'PHOVED J. AUTH# 114935 01 - 027 THANK YOU CARDHOLDER COPY ~4/~~/C''' ~0~/1 ~~ / .-PC ;?· l IMPORTANT - RETAIN THIS a r/..>/~~ , COPY FOR YOUR RECORDS /9c/P / 7-r- &t:J67 ~~ C#..# ;$ 7~-/7 . THE LORD MAYOR OF SYDNEY CLOVER MOORE 27 January 2017 Mayor Gregor Robertson City of Vancouver By email [email protected] shey.o'[email protected] Dear Mayor Robertson Invitation to CityTalks in May or June 2017 It was inspiring to work with you at the recent C40 Conference in Mexico. Our two cities have many similar challenges and opportunities. Importantly, we both share the will to act urgently on climate change and sustainablllty. I am writing to invite you as a guest of the City of Sydney to take part in one of our renowned CityTalks in late May or early June 2017. We have scheduled this event to align with a visit to Sydney by representatives ofThe B Team, including Richard Branson, Arlanna Hufflngton and Keith Tuftley. The aim of this CltyTalks is to ignite a national discussion on the opportunities for government, business and civil society to meet the United Nations Sustainable Development Goals (SDG), and articulate the Importance of a collaborative approach in working together towards meeting the targets · of the Paris Agreement. We would welcome the opportunity to hear you speak on the City of Vancouver's 'The Greenest City Action Plan' and hear how your policies align with the SDG. We would c:~ l so like to hear your thoughts on the important role cities and mayors play in transitioning to low-carbon economies through colla ~oratio n. You would be speaking alongside myself and The B Team. It is the first time Sydneysiders will hear about our refreshed Sustainable Sydney 2030 strategic plan and the B Team will be speaking about their plans for business to meet the SDG through sustainable business practices and the Paris Clftnate Agreement. We were honoured to have Mary Robinson speak at CityTalks in March 2016 to ignite a discussion on the SDG and the Paris Climate Agreement. CltyTalks are free events attrc:lcting an audience of up to 2000 invited guests from government, business, advocacy, civil society, citizens of Sydney and beyond, in Sydney Town Hall. Sydney Towri Hall483 Geo1·ge St reet Sydney NSW 2000 Phone 02 9265 9.229 Fax 02 9265 9328 cmoot·[email protected] o RCaERTSON CITYTALKSINVITATION VANCOUVER ECONOMIC COMMISSION Accounting Personnel EXPENSE REPORT Source: Received on: * amounts In CAD Name· CITY OF VANCOUVER- Gregor Robertson Project Executive- International Buslnes Expense Period From· Sept 7 2017 To· Sept 9 2017 Bus/Taxis/ Meals/ Item II Date Detailed Description Parking Airfare Hotel Others Sk\rtrain/Car Rental Per Diem 5082 5118/5080 5072 5076/5078 5074 1 Sep 27,2017 Hotel accommodation at Kuntal Group- Royal Hotel 269.36 2 Beijing - from Sept OS, 2017 to Sept07, 2017 3 Sep 27,2017 Hotel accommodation at the Four Seasons Hotel from 494.58 4 September 07,2017 to September 09, 2017 5 6 7 8 9 10 11 12 13 14 15 Totals: - - - - 763.94 - GST IM ILEAGE KM Rate* Total $0.54 St•rti "' l.oootlo"' • Rate subject to changes in accordance with the reimbursable mneage rate published on the canada Revenue Agency (CRA) site Summary Total expenses $763.94 Preparer signature: &4~~....,- Budget Code: Date prepared: 4-0ct-17 Director signature:------Less cash advance Net claim $ 763.94 Project Lead signature: CEO signature: ------TCV MAYR City of Vancouver For AP Department Use Only I No. I 17 20 I Travel Claim Form ~((]©-~ IY,ehdor# (For Travel Oulslde of Metro Vancoovet) I~AP Doc# ,. ! Name Naveen Gtm Date 27-Sep-17 Title Director of Community Relations Department Mayor's Office Phone ~8--'-7-'-4..:..:10::.______Employee No. ._p_~_\_1 _)],__ __ Division Purpose of Travel: VEC Business Mission lrip & City Talks- Sydney- Australia (use drop oown) Destination: Belf!ng!SydneyA/ancouver International Type of Travel: 0 Conference Travel Time: Start Date/Time: 4-Sep-17 Number of Days: 10 days 0 Busrness End DatefTfme: 14-Sep-17 (112 dey before or a/1er noon) 0 Tralning (If traveltime extends beyond 1 day before and I ot after conference or meeting dates please explain) Travel Expenses Account Code Total P-Card/GhosU 3rd Party All e~penses to be shown in $CON (use Conversion Worksheet) SUtAt~a ~ COStSI!tMot Estimate Actual Advanced Reimbursement Afrfare: (lncllJde: baggage/seat fee(s) I travel insurance) 9200 40036584 ------636040 - 1,745.57 1,745.57 Car Rental: 9200 -536040·------.. - - - Ground Transportation: -----9200 40036584 536040------·- - 125.40 - Parking: ------9200- -53604------0 - - - - Internet I WtFi: -- 9200 --5360<10------Accommodation: # of nights 9200- 40036584 536040·----- 1,238.66 474.72 - Per Diem: Ius $ 70 I ~ 10.0 9200 40036584 536040--- 874.30 - Less: # of meals provided Breakfast (S10) 3 ------(44.96' (44.96) Ltlnch (S15) 6 ------(134.90) (1 34.90) Dinner ($25) 6 ------(224.82) (2.24.82) Other. Meals purchased -9206 40023225 536040 - - Other: 11200 536040 - - - - Registration Fee: (Please a!tach original and a copy of regf$1ta!i0n form) ----9200------536040------Tolal Expenses (404.69) 3,579.25 2,220.29 0.00 0 ChecK here if separate cheque reqUired Less: Paid by P-Card/GhosllAdVanced 2.220.29 ..... Pay to: Net Amount Owing Toi(From) Traveller 1.,358.96 l Address: For lrd Party Reimbursements to tho City, attach a copy of the City's AR invoice. I o.oo 1 Not~~ __ ~el "frav~.!_C_ost~ Pald_!ly _g_i!Y....:______$3~57~25 _ Post - Travel Certification -Please------see deta- ----iled work------sheet attach------ed ------· ing ellpeflSes are in accOfdance with U1e City's travel policy. !14Y~d.-. I ,??/_M 2-0 t;L.Yb 7 ~ture Employee Name Date Pre-Travel Authorization Travel on City business is hereby authoOzed for the above noled employee I ooncur Will'l the ..,__ ~ J ~~~~~ ,(}c/:14.cA>I/ subject to lhe estimated cost and the provlsions oCihe City's Travel Pollc.y. el(pe~ claimed Signature Manager/SupeiVisor Name Date (3)______--J ______. ______ Signature General Manager or designate Dale Signature General Manager or designale Date {Print Name) TCV Prepared by: ______: LJ=:o:.:.rra::.=in;.;;e:;...;:S-=eba= s:.:tl:::an::.:.... ______Updated: Jun 2CH6 City of Vancouver Conversion Worksheet for Travel Expenses Exchange Rate Conversion : http:/1\w.tw.bankofcanada.ca/rates/exchange/10-year-converter/ Name Naveen Girn Date 27-Sep-17 Title Director of Community Relations Department Mayor's Office TCV No. MAYR-17-020 Total Expenses in Actual Exchange Rate $CON Airfare 0.00 Airport Improvement Fee 0.00 Train ticket 558.00 0.19240 107.36 Ground Transportation Accommodations- No. of nights Per Diem US $ 70 per day for 10 days Registration/Conference Fee Business Telephone Calls ------______Q:Q9 _ Other (Specify) ·------0.-00--- 0.00 ------0.00 ·------0.00 0.00 Enter these numbers in Travel Expense Note: Claim Form Ground transportation conversion taken @ 1.00240 per AUD (18 AUD $ =CAD $ 18.04) Per Diem conversion taken @1.2490 per CAD Hotel accommodation for China taken@ 0.1924 per CNY Hotel Coronation in Syndney taken as per Master card Naveen paid for both Mayor Robertson & Naveen's accommodation in China - Beijing Kuntal Group CITY OF VANCOUVER Spread Sheet for Travel Expenses Name Naveen Girn Date 27-Sep-17 Title Director of Community Relations Department Mayor's Office TCV No. MAYR-17-020 CHINA SYDNEY Airfare - Air Canada-$ 1059.31 + $36.75) 1,096.06 Airfare (Quantas - $566.76+$46.00+$36.75) 649.51 Total Air Fare 1#745.57 Train Ticket purchased in China 558*0.1924 107.36 Ground Transportat ion in Sydney(AUD 18 *1.0024} 18.04 Total Ground Transportation US.40 China Hotel Accommodation - Beijing Kuntal Group-$ 269.36 & Four Seasons Hotel - $ 494.58 763.94 Hotel accommodation in Sydney -Hotel Coronation $ 517.09 474.72 Total Hotel Accommodation 1,238.66 Per diem China Sept 4- 8 (5 days) 437.15 - Per Diem Sydney Sept 9-14 (5 days) - 437.15 Total Per Diem for 10 days@ US 70/- per day 874.30 Meals provided II of meals !;!rovided Breakfast (44.96) 3 lunch (67.45) (67.45) 3 3 Dinner (149.88) (74.94) 4 2 TOTAL $2,187.18 $1,392.07 GRANO TOTAL $3,579.25 I Note: Hotel accommodation for China taken@ 0.1924 per CNV Hotel accommodation for Sydney taken @ 1.0024 per AUD Per diem converstion taken @ 1.249 from Sept 4-14 ~ Printable Version "Please reVIeW your t~vel doeumenlallon car-efully and report any d•~etepanc•es to the agency tne same day as recelpl. Any d•aetepaneles not r4!ported the Travel $arne day are the responsibility or lhe traveller. UNIGLOBE Travel 300-1444 Albemi Street Please verify the names on ll'lc documen~ matches your passport or other government Issued 10 •• Vancouver BC V6G 2Z4 Phone: 604 688-3551 I 800-063-0208 After hour scNice 1-800·208-14182 and quote membership oode S7RIO. lryou are hall!niJ Fax: 604 688·1012 difficulty please call dlrect1-4 t6-92i-58<40 Collect calls are accepted. (ayral@unio(obeone,com Direct Line: 604-639·2543 Please "''it www.howtocallabroad.com If you need a~~lstance With Information on dl3llng fntemallonally. Hcsus to the t:mergoncy Line may rosult In a r.eNice d'large•• Passonger(s): Glrn/Navoen Singh Mr Trip Record Locator: JQLSZI Rof: MAYR-17·020 Invoice No.: 1752945 AgMt: Laura Locon te Issue Date: Monday, August 21, 2017 Billing: CITY OF VANCOUVER Deliver: CITY OF VANCOUVER 453 W 12TH AVENUE 453W 12THAVENUE VANCOWER, BC VSY 1V4 VANCOUVER, BC VSY 1V4 CANADA CANADA • RULES AND RESTRICTIONS FOR OANTAS FLIGHTS • 100 PERCENT NON REFUNDABLE · THE CHANGE FEE PRIOR TO DEPARTURE· 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE- SOO.OOCNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABlE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM SfAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • RULES AND RESTRICTIONS FOR AIR CANADA FLIGHTS • 100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE - 200.00AUD · PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE, • THE CHANGE FEE AFTER DEPARTURE- 200.00AUD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. ·MAXIMUM SfAY IS 30 DAYS FROM ORIGINAl. DEPARTURE DATE. • RULES AND RESTRICTIONS FOR CANTAS FLIGHTS • tOO PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE- 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTU RE- 500.00CNY • PLUS ANY TAXESJOIFFER ENCE IN FARE, IF APPLICABLE. · MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARnJRE DATE. • ROUTING CHANGES ARE -NOT· ALLOWED. • MINIMUM STAY IS FIRST SUNDAY AFI'ER DEPARTURE. · MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • ROUTING CHANGES ARE -NOT· ALLOVVED. '(, AIR- Monday September 4 2017 C!leek In Confirmation: Air Canada Alght AC29 Economy Class @ CnLBV Depart: 12:20. Monday, September 4 Arrive: 14:10, Tuesday, September 5 Vancouver Inti Airport-Terminal Main Beijing CapitallnU. Arpt. Vancouver, British Columbia, Canada Terminal 3 .· ---...... -·--...... -... -····· ... -.-··-- -. -······· ...... ~:~~Q ·.~-~~~~---· · · ····· · ... -- ...... Status: Confirmed Booking Code: K (Economy) Equipment: Boeing 777-SOOER Stops: Non-stop Duration: 10 hours 50 minutes Seat: 42C Confirmed Mea l: Lunch, Meal ETicket No.: 0145700902997 Remarks: You are booked In Tango class ¥, AIR - Saturday September 9 2017 Check In Confirmation: Qantas Airways Flight QF130 Economy Class a.., PJJUSC Dopart: 19:55, Saturday, September 9 Arrive: 08:30, Sunday, September 10 PuDong Alrport-Termtnal1 Kingsford Smith Arpt. Shanghai, China Termtnal1 lntl . .... ·-· ...... --.--. --· ---·-· ...... -- ... ------... ------.-..... -..... ---~~~~~!'~-~~~-~?~~ -~~~!~~~!.!~!!?~~ ·-· ..... ---· Status: Confirmed Booking Code: N (Economy) Equipment: Airbus lndustrie A330·300 Stops: Non-stop Duration: 10 hours 35 mlnules Seat: Assigned at Check In Meal: Dinner, Refreshment ETicket No.: 0815700902998 .- HOTEL · Sunday September 10 2017 _ Checl( In Confirmation: ~IH · Hilton Sydney ~h ton 3373455183 Chock In: Sunday, September 10 Chock Out: Thursday, September 14 Address: 488 George Street Sydney2000 Phone: 61·2·92662000 Fax: 61-2-9265·6065 ~~e.: _ ... _... •...... _f~~~~~~:~~ P!~~~~~?..l~~-~~ .a.~~~-~~ ~~~!1?.~~~-~e-~~ .. ·-· ..... _.. . _.... _.. ·-. _..... __... _. ____ ...... ____ .. Status: Confirmed No. of Rooms: No. of Nlg!lts: 4 Room Description: King Hilton Guestroom Plus. City Views, Contemporary Guest. Cancel Polley: 01 D oancel1 days prior to arrival Guaranteed for late Yes arrival: Requested Additonal ZD Info: Remarks: If booking a Government rate must present Government 10 or Govt contract at check In Valid credit card In the name of the guest is required At time of check-In Check In Confirmation: @ Air Canada Flight AC34 Economy Class anLBv Depart: 10:10, Thursday, September 14 Arrive: 07:30, Thursday, September 14 Kingsford Smith Arpt. Vancouver Inti Airport-Terminal Main Terminal 1 Inti. Vancouver, British Columbia, Canada 1 0 -· •••• --•• ----.-•• -- -~~~~~¥~~-~~-~~~~~-~_a!~~~ ~-1!.~~~~ !~---. ------.-.-.---. --· -- ... -.-... ------.--... -- .. ------.. -.... -- ...... 0 Status: Confirmed Booking Code: K (Eeonomy) Equipment: Boeing 777-200LR Stops: Non-stop Duration: 14 hours 20 minutes Soat: 33A Conllrmed Meal: Breakfast, Meal ETicketNo.: 0145700902997 Remarks: You are booked in Tango class w ·--- . - r ~~~-- - _j Invoice Details Transaction I Document Base Tax GST/HST Total Processing Fee 35.00 1.75 36.75 Form ofPayrnenr: C~s.17 ( 1 ) Air Canada I 014 5700902997 671.00 387.31 1.00 1059.31 Form of Payment CAS. 7 ( 1 J Qantas Airways I 081 5700902998 413.00 153.76 566.76 Fom1 of Payment s.17{f) Totals: 1119.00 2.75 CAD 1662.82 Total Chargod to Credit Card: CAD 1662.82 Balance Due: CAD 0.00 Invoice No: 1752945 • Customer Name: CITY OF VANCOUVER Airline Conditions or Contract & Other Important NoHces: C!lc!< Hs Travel smaner wjth Tr!olt the must·have trayel SlAP· Get Instant access to all your travel plans In one place, Including your companY's travel agency GET IrON contact Information. Slmpty forward ihls confirmation email to plans@triplt.<:om to get started. ~ Coogle play W Printable Version "Please review your travel documentation carefully ancJ report any "Calfs to the Emergency Line may resull ln a service cl'large .. Passenger(s): Glrn/Naveen Singh Mr Trip Record Locator. JQLSZI Ref: MAYR-17·020 Invoice No.: 1753738 Agent: laura Loconte Issue Date: Tuesday, August22,2017 Billing: CITY OF VANCOUVER Deliver: CllY OF VANCOUVER 453 W 12TH AVENUE 463 W 12TH AVENUE VANCOUVER, BC V5Y 1V4 VANCOUVER, BC V5Y 1V4 CANNJA CANNJA • RULES AND RESTRICnONS FOR QANTAS FLIGHTS • 100 PERCENT NON REFUNDABlE · THE CHANGE FEE PRIOR TO DEPARTURE· 500.00CNY · PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPUCABLE. • THE CHANGE FEE AFTER DEPARTURE· 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM S'fAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • RULES AND RESTRICTIONS FOR AIR CANADA FLIGHTS •100 PERCENT NON REFUNDABLE • THE CHANGE FEE PRIOR TO DEPARTURE · 20D.OOAUD · PLUS ANY TAXES/DIFFERENCE IN FARE. IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE· 200.00AUD • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE · MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • RULES AND RESTRICTIONS FOR OANTAS FLIGHTS ·100 PERCENT NON REFUNDABLE · THE CHANGE FEE PRIOR TO DEPARTURE· 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE· 500.00CNY • PLUS ANY TAXES/DIFFERENCE IN FARE, IF APPLICABLE. ·MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. \ • MAXIMUM ST.O.Y IS 30 DAYS FROM ORJGINAI.. DEPARTURE DATE. • ROUTING CHANGES ARE ·NOT· ALLOWED. • MINIMUM ST~1Y IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. • ROUTING CHANGES ARE -NOT- ALLOWED. 9 1tH'iifiU CE ·Monday. September 4 Manulife World Travel Insurance Begins: Monday, September 4 Ends: Thursday, September 14 From: Vancouver Premium: 46.00 7 Product: Global Medical - Under Age 60 Polley Number: ,...s-,.1'""7.7(1"") ---...... ····· ...... -·-...... ~,...... ______~_ --· ...... -...... Remarks: Coverage for glm n Coverage cad1000000 after departure nday September 4 2017 Check In Confirmation: @ Air Canada Alght AC29 Economy Class Q77LBV Depart: 12:.20, Monday, September 4 Arrive: 14:10, Tuesday, September 5 Vancouver lnU Airport-Terminal Main Beijing Capital Inti. Arpt. Vancouver, British Columbia, Canada Terminal 3 .·- ...... ··- .-...... ---~~Y!!:~·- ~-~~~~--- ...... - .. ·-...... -· Status: Confirmed Booking Code: K (Economy) Equipment: Boeing 777-300ER Stops: Non-stop Duration: 10 I'\Ours 50 minutes Seat: 42C Confirmed Meal: Lunch, Meal ET!cket No.: 0145700902997 Remarks: You are booked in Tango dass Sunday September 10 2017 Check In Confirmation: ®.1f · Hilton1Sydney Hi 1ton 3373465183 Check In: Sunday, September 10 CheckOut Thursday, September 14 Address: 488 George Street Sydney 2000 Phone: 61-2·92662000 Fax; 61·2·9265-6066 Status: Confirmed No. of Rooms: No. of Nights: 4 Room Description: King Hilton Guestroom Plus. City Views, Contemporary Guest. Cancel Polley: 010 cancel 1 days prior to arrival Guaranteed for late Yes arrival: Requested AdtHtonal ZD Info: Remarks: If booking a Government rate must present Government 10 or Govt contract at check In Valid credit card In the name of the guest Is required At time of check-In - - . Orvl 1 s tah'Miffi rsday September 14 2017 Check In Confirmation: Air Can,ada Flight AC34 Economy Class @ Q77LBV Depart: 10;10, Thursday, September 14 Arrive: 07:30, Thursday, September 14 Kingsford Smith Arpt. Vancouver Inti Airport-Terminal Main Termlnal1 Inti. Vancouver. British Columbia. Canada . ------.-----~~~~~¥~!':':~-~~~~~-a~~~~~~~~~!~ ------···------.- .. -----.--·---· ...... -· ...... Status: Confirmed Booking Code: K {Eeonomy) Equipment: Boeing 777-200LR Stops: Non-stop Duration: 14 hours 20 minutes Seat: 33A Confirmed Meat: Breakfast, Meal ETicket No.: 014-5700902997 Remarks: You are booked in Tango class Invoice Details Transaction I Document Base· Tax Total Manulffe Insurance 46.00 46.00 Fo.rn of Payment: CA s .17(1) Totals: -4~6 --.0~0 ------0.00 CAD 46.00 Total Charged to Credit Card: CA046.00 Balance Due: CAD 0.00 Invoice No: 1753738 • Customer Name: CITY OF VANCOUVER Airline Conditions of Contract & Other Important Notices: Ctick Here Trayol smarter with Trlplt the must-hi\Vfl. tra\(el app. Get Instant access to all your travel pl.tns In one place. Includ ing your company's travel agency G F f If ON contaot Information. Simply forward this confirmation email to [email protected] to get started. ~ Coogle play \;" Printable Version ' ' Please review your travel documentation carefully and report any dlscrepinCles to lhe agency the same day as receipt. Any discrepancies not reported the Travel same day are the responsibility of the traveller UNIGLOBE Travel Please venfy the names on the documents matches 300-1444 Albeml Street your passport or other govemment lssued 10.• • Vancouver BC V6G 2Z4 Phone: 604 688·3551 I 800-663-0208 After hour services: 1·800-206·1482 and quote membership codet S7RIO. It you ere having Fax: 604 688-1012 difficulty, please call direct 1-416·929-5840, Collect callll are aC<:epted. [email protected] Please viSit www.howtocallabroad.oom If you need assistance with Information on dialing· Direct Line: 604-639·2543 lntemaUonally. ··calls to the Emergency Line may result In a service charge•• Passonger(s): Girn/Naveendar Singh Mr Trip Record Locator: XIYTUO Ref: MAYR-17-020 Invoice No.: 1753736 Agent Laura Loconte Issue Date: Tuesday, August22, 2017 Billing: CITY OF VANCOUVER Oeliver: CITY OF VANCOUVER 453 W 12TH AVENUE 453 W 12TH AVENUE VANCOUVER, BC VSY W4 VANCOUVER, BC V5Y 1V4 CANADA CANADA • RULES AND RESTRICTIONS FOR QANTAS FUGHTS • 100 PERCENT NON REFUNDABLE · THE CHANGE FEE PRIOR TO DEPARTURE- 500.00CNY · PLUS ANY TAXESIOIFFERENCE IN FARE, IF APPLICABLE. • THE CHANGE FEE AFTER DEPARTURE · 500.00CNY • PU:.IS ANYTAXESIDIFFERENCE IN FARE, IF APPLICABLE. • MINIMUM STAY IS FIRST SUNDAY AFTER DEPARTURE. • MAXIMUM STAY IS 30 DAYS FROM ORIGINAL DEPARTURE DATE. - -(; AIR - Saturday September 9 2017 Check In Confirmation: ~ Qantas Airways Flight QF130 Economy Class WZ3WRA Depart: 19;55. Saturday, September 9 Arrive: 08:30, Sunday, September 10 PuDong AirpOr1·Termlnal1 Kingsford Smith Arpt. Shanghai, China Termlnal1 lnU. Sydney, New South Wales, Australia ··· · · ·· · · ··· · ····· - ··· ··-· ···~·------· ~ · ······-~~· · ······· ······-·-~-- --~---·- - ·- - ·- -···· ········· · ·· ···· ·· ···-- ·-· ------· Status: Confirmed Booking Code: N (ECOilomy) Equipment: Airbus lndustrle A330-300 Stops: Non-stop Duration: 10 hours 35 minutes Seat: Assigned at Check In Meal: Dinner, Refreshment 0815700973232 CREDIT - Sunday, September 10 Details Departs: Shanghai Details: USED QF- QANTAS FILE PJJUSC 08 15700902998 ORIGINAL TRAVEL.ER NAME NAVEEN GIRN ORIGINAL INVOICE 1752945 TICKET AMOUNT 566.76 CREDIT - Sunday, September 10 Details Departs: Shanghai Details: AMOUNT TO BE COLLECTED 0.00 Invo ic e Details Transaction I Document Base Tax GSTIHST Tot:al Processing Fee 35.00 1.75 36.75 Form or Payment: CAS. 17\f) ---"-'------' Qantas Airways I 081 5700973232 0.00 Exchange Ticket I 0815700902998 Totals: 35.00 0.00 1.75 CAD 38.75 Total Charged to credit Card: CAD 36.75 Balance Due: CAO O.OO Orlg lnv nbr 1752945 Origlkt nbr 0815700902998 Orlg M date 09sep17 Invoice No: 175:!736 • Customer Name: CITY OFVANCOWER Airline Conditions or Contract & Other Important Notices: Cl!>-k.Here Travel smarter with Triplt. the must-have travel app. Get Instant access to all your travel plans In one place, Including your company's travel agency GET" IT 0~ contactlnrormatlon. Simply forward this confirmation email to [email protected] to gat staned. '#' Coogle play ~~ mm- ~ ~ & .§ ~ii mi: tmlt ~ BEIJING Ml.J}I!CIPAJ..OFFIC>E, SAT GENEI\ALLYFIXED·VAL1JE !JijVOlp3 '-t Rl INVOICE= !!~~ 111001440051 ~!."t~ 0 9 6 6 6130 w ~ Pnuward c-- ,· ' fti .;t ¥: 5.00 Fj:ve ' yuan ff1it8)tll fF F3 8 l&~~¥fil (1!1~~) D1.11e y M 0 Puyee (seal) a.sr? ~tt:J./~f' e. _//P7Cf-6 FOUR SEASONS "HOTl!L • SHANGHAI 2505 Mr. Naveeh Girn Room No. Canada Arrival 09/07/17 Departure 09/09/17 Page No. 1 of 1 Folio No. INFORMATION INVOICE Conf. No. 34465301 Cashier No. 146 AIR Number UseriD QUEEN('..C HEN Group Code VANCOSEP0717 Company Name Shanghai Municipal Foreign A 09/09/17 Date Text Reference Charges Credits RMB RMB 09/07/17 Group " Vancouver Mayor Ser 1,285.01 09/08/17 Group -Vancouver Mayor Se r. 1,285.01 09/09/17 Visa 2,570.02 XXJXX Total 2,570.02 2,570.02 Balance 0.00 RMB Guest Signature Merchant-ID 104290070113942 Credit Card # Transaction ID 33471452 Credit Card Expiry : XX/XX Approval Code 080339 Capture Method : Manual Approval Amount : 2570.02 Transaction Amount : 2570.02 b/7v~t-vd/~. 7('>~ ( /V y .75'/f'J·t:J~ ~ 0 /9'.?~ - .# 111-f&> 500 WEIHAI ROAD,SHANGHAI 200041,CHINA q>GJ..I:.il!ll'£1¥~00-1;- I ili~Jti~li!l : 200041 , TEL:86(21)6256-8888 FAX:86(21)62565678 WORLD WIOE WEB:www.fouroeasons .co~ ' . FOUR •S EASONS HO T E L SHANGH AI Bank of China !Lcq • .Sank ~,R;f§~, Four Seasons Hotel Shanghai Me rchant TfU.F~~ t 02121163300000l Merchant I D ~~~~ : 88895520 'l'e,rmind 10 -F ~ ;i;ltl: Visa Card Type T- % : s.17(1) /M Card Nulllber ______... ":f!j ~ ~: XX(X.X Exp. Date m lP:t AAU• Cl\1:1 / JIM!l 0 . U5999!1 'illll~~-~ ffi (U.....,...... uk[;XJ ~o" t.ruo .!'z ...,.aotion CU:Unoy ), ~ JfU!B 2570.02 L J CAb503.ii ~tp &1.:2~2:Q~~ ffi~A2A~. Jf.B 7bf#Jlt;tpiR~~-;)g~$10Jllt{)~A~VIS A;\11.1~. THIS RECEI'F'l' COMPL!ES WITH VISA lUJUIS AND 7111! SERVlCI! JS PROVIDED BY SERVICE PROVIIJ'ER. £' VB BB8N OFJ?ERBD CHOlCB OF CURRENCIES INCLUDING RMB. •INCf.. I?OUR PT. FOUR ZIIRO PllRCENT OVER Wl!OL13SALE RA11!. ~~A~$ (CARDHOLDER S IGNATURE} -- Reprint -- 500 W& I ~ RO~,SKANGHA! 200041, C Qt ~A * SI ..I::.~jljfsoo~ , J!J~~~ :zooou t£L:86(21J6256-8888 r AX i86(21)62S6-56i8 WORLD WIDE WEB: www. touLeOaDo n s . co~ rp~~~~Oiilm11-*mZ1Z-Ii!" (S~Iit'J:j00020 912 , ChaoyangmenWal Street , J3eijJno , P.R.Ohlns Post Code: 100020 !IJ.17i'Tolephone: (86·1 0) 5828 5586 ,.. ~nFex: (88-10) sa,2sssa9 M:ti:Website: VVWW .Kuntalroyalhotei.OOITl '· If!. 'r l~!Hif'E-mall: [email protected] GREGOR ANGUS BETHUNEROBERTSON /~/'~~~~ Room No. 1116 . C:://!N Page No. 1 of 1 Company. Narn : Beijing Xin .chuan De Guo J i Ban Quan Folio No Arrival Date 09/05/17 Cash' ,. 307 FOANSON Departure Date : 09/07/17 0 ' 09/07/17 06:43:40 Date Description Referertce Charge Credits 09/05/17 -Package Charge 30125479 660.38 09/05117 Room Charge-VAT 6% 39.63 09/06/~7 -Package Charge 30151304 660.38 09/06/17 Room Charge-VAT 6% 39.63 09/07/17 Room Charge Supplement . -0.02 ADJ ~ 09/07117 Balance iransfer ' · GIRN Nt!AYNDAR SINGH 1,400.00 FR 1115 #1115=> BERTSON , GREG('. , ANGUS BETHUNE #111 6 09/07/17 5.17(1 2,800.00 rota I 2,800.00 21800.00 Balance 0.0'0 CNY ~*Signature : I have received the goods and/or seNices In the amounlshown h!'reon. I agree that my nabillty for this bill Is not \1/Sived and agree to be help personally liable In !he event lhallhe Indicated peron,company, associall'?fl or credit card !$Suer falls to pay for any part of the full amount or these chargBS.IF a credit card c~ll!e,l fUrther agr~e to perform the obUgaUons5i.et ff,Any buslress with our hotel at May 1st 2018. We will flll the lnvolcCJ when you check ou~ However, We are not going to refill the Invoice af"lllr May 1812016. I *Aiiilit.l:Wl~~~~' #J3.:1E*APJHlmll!l 'Emll!#ti:~~ffll91-.A.. ~T!I, ~:fJL*~l&~JII-Ji-~-i"~:f'r~bir!liltrltJJ/."F I ~-t)..11f •~m11m*Ji.:N. 'I'Aii\ltUit~.l§:jt-f 5Pille Street S~'dney NSW 2000 Ema" [email protected] Phone 02 92a6 3100 Fax 02 9267 6992 ABN 46 086 596 732 Tax Invoice Gim Naveen Singh Exp#898549504 Account50599 Arrive: Sun 10/09/2017 Depart: Thu 14/0912017 Reference: T TraolliCilon dew~ Dme Room Qty IJnil price Dobll C.edit Agent Commission 2.5/08/17 72.00 Room Charge 110/09/17 202 120.00 Payment Received 110/09/17 202 408.00 Virtual Credit Card s.17(1) --~·Y Room Charge 11/09/17 202 120.00 Room Charge 12/09/17 202 120.00 Room Charge 13/09117 202 120.00 GST charged: 37.09 Balance (GST Included): 0.00 Page 1 Prtnted 10:57 Frtday 00110117 aL I .. -· l single trip I 0 Town Hall and Airport - International Airport 1 (up to 10krn) ADULT $18.00 lnd. GST 13.09.2017 23:48 Go4)44 6081>837068 V.olld VP ro 41m afr..,. day or i! Nt~VefJJ Jre;.. NC iT Transport NSW -·GOVIORNME/IT forNSW ABN 18 804 239 602 COMMONWEALTH SANK EFTPOS TRANSPORT FOR NSW TOWN HAll. 3 TERMINAL 11430700 REFERENCE 172302 CUSTOMER COPY CARD NO: s. 17(1) EXPIRY DATE: AID: A0000000031Gl0 ATC:l32 TVR:OOSOOOBOOO CSN:OS 38l425BECD459583 13 SEP 2017 23:42 VISA CREDIT CREDIT PURCHASE $18 . .00 TOTAL AUO $18.00 APPROVED 00 AUTH NO: 066118 POS REF NO: 2187 ITE": SINGLE TR1P OPAL NO: XXXXlOOOOOOOOOO ... . ·~ - .., 0 771.: If. 01. .. I I single trip . l 0 Town Hall and Airport - International An-port 1 (up t'O IOkm) ADULT $18.00 Ind . GST 13.09.2017 t3:4! c;..()ll~ 6080837068 Vo6d IJjl to 'ltm •fl.,. doy of inu•• r"ff cord al u,tt ;md end of 1rlp. NSW •~r rJIIVettJ Wfi N<: rr Transport forNSW ABN 18 804 239 602 COMMONWEALTH BANK EFTPOS TRANSPORT FOR NSW TOWN HALL 3 TERMINAL 11430700 REFERENCE 172302 CUSTOMER COPY CARD NO: s.17(1) EXPIRY DATE: AID : A0000000031010 ATC:l32 TVR :OOBOOOBOOO CSN:OS 381425BECD459583 13 SEP 2017 2~:42 VlSA CREDIT CREDIT PURCHASE $18. 00 TOTAL AUO $18.00 APPROVED 00 AUTM NO: 066118 POS REF NO : 2187 ITEM: SINGLE TRIP OPAL NO:~ • - ~,Q~7~ . '- ''·