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Consent for Board of County Commissioners-Regular Meeting

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Consent for Board of County Commissioners-Regular Meeting COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS POST OFFICE BOX 1529 LAKE CITY, FLORIDA 32056 - 1529 CONSENT AGENDA October 06, 2016 5:30 P.M. (1) External Budget Amendment- Columbia County Fire Rescue - BA # 16-86 - Reallocating and Transferring Funds to Cover Remaining Salary Expenses - $231,500 (pg. 1) (2) External Budget Amendment-BCC Administration - BA # 16-87 - Total Amount of Road Improvement Debt Service was not Originally Budgeted Due to Refinance with Hancock Bank - $161,750 (pg. 2) (3) External Budget Amendment- Sheriff's Office - BA # 16-88 - Requesting Funds from the Special Law Fund for Investigative Equipment, Related Software and less than Lethal Equipment - $22,408 (pg. 3) (4) External Budget Amendment- BCC Administration - BA # 16-89 - 2015 SHIP Fund Balance - Will Appropriate Additional Revenue and Allocate Expenses - $29,735 (pg. 5) (5) External Budget Amendment- BCC Administration - BA # 16-91 - County Court Secretary's Salary - Prior Amendment did not Account for the Payout of Leave Time for the Previous Employee - $1,450 (pg. 7) (6) BCC Administration - Real Road Project – Exchange of Real Property (pg. 9) (7) Human Resource - Revised Position Description for Firefighter (pg. 15) (8) Public Library - Requesting Approval of the Library's Annual Plan of Service for The State Aid to Libraries Grant Application (pg. 20) (9) Solid Waste - FL Department of Agriculture and Consumer Services Budget Amendment for the Mosquito Control Grant (pg. 26) (10) Solid Waste Department - FDACS FY 2016 - 2017 Mosquito Control Contract and Budget (pg. 28) (11) Tourist Development Council - Requesting Approval for Marketing Contract for Advanced Travel - Providing 12 Month Search Engine Optimization (SEO) and Search Engine Marketing (SEM) Campaign - Promoting the springsrus.com website - $24,000 (pg. 57) (12) Tourist Development Council - Requesting Approval for Florida's Suwannee River Valley Strategic Plan Contract with Gray Strategies - Part of the 2016 DEO Grant Agreement - $19,000 (pg. 61) (13) Tourist Development Council - Requesting Approval for ITI Digital Contract - Providing Webhosting and Support for 12 months for the SpringsRUs.com website - $4,500 (pg. 67) (14) Tourist Development Council - Requesting Approval for Smith Travel Report (STR) Contract for 2016-2017 Fiscal Year - $4,300 (pg. 75) (15) Tourist Development Council - Requesting Approval for a Community Planning and Technical Assistance Grant Agreement (P0196) - The Department of Economic Opportunity - The Purpose of Conducting a 5-Year Sports Tourism Strategic Plan - $35,000 (pg. 81) (16) Tourist Development Council - Requesting Approval of Resolution No. 2016R-38 - Which Formally Supports Designating the Suwannee River in Columbia County as a National Water Trail by the United States Department of the Interior (pg. 125) (17) 9-1-1 Addressing - Requesting Approval of Private Road Name for Enhancement - SW Yanglee Gln (pg. 129) (18) Purchasing - Requesting Approval for Asset Disposal Request (see attached list) (pg. 135) (19) Purchasing - Requesting Approval of Bid Award 2016-T Annual Concrete - Creative Concrete Design of Columbia County, Inc (pg. 139) (20) Operations Department - Utility Permit - Windstream Florida, Inc. - SW Wilson Springs Road (pg. 145) (21) Operations Department - Utility Permit - Comcast - CR 252B (pg. 152) (22) Operations Department - Utility Permit - FCCG/Comcast - Guerry Road (pg. 164) (23) Operations Department - Utility Permit - Windstream Florida, Inc. - SW Thorne Lane and SW Woodland Avenue (pg. 182) (24) Risk Manager - Request to Surplus Structure at 263 SW Erin Glen and Authorize Demolition (pg. 188) (25) BCC Administration - Requesting Approval of Resolution No. 2016R-39 - Columbia County's EMS Award - Improving and Expanding County's Out-Of-Hospital EMS System (pg. 190) (26) BCC Administration - Requesting Approval of Resolution 2016R-37 - Urging Legislature and Cabinet to Dedicate Conservation Funds for Water Conservation Projects in North and Central Florida (pg. 195) (27) BCC Administration - Requesting Approval of Minutes - Board of County Commissioners - Regular & 1st Budget Hearing - September 6, 2016 (pg. 198) (28) BCC Administration - Requesting Approval of Minutes - Board of County Commissioners - Final Budget & BCC Meeting - September 15, 2016 (pg. 207) COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM REQUEST FORM The Board of County Commissioners meets the 1st and 3rd Thursday of each month at 5:30 p.m. in the Columbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City, Florida 32055. All agenda items are due in the Board’s office one week prior to the meeting date. Today's Date: 9/19/2016 Meeting Date: 10/6/2016 Name: Jeff Crawford Department: Fire Department Division Manager's Signature: 1. Nature and purpose of agenda item: External Budget Amendment- Reallocating and transferring funds to cover remaining salary expenses. BA 16-86; total amendment $231,500. 2. Recommended Motion/Action: There is no recommended motion or action. 3. Fiscal impact on current budget. This item has no effect on the current budget. FROM: TO: AMOUNT: 102-2210-522.10-12 102-2200-522.10-12 $24,350.00 PERSONAL SERVICES / SALARIES PERSONAL SERVICES / SALARIES 102-2200-522.10-23 102-2200-522.10-12 $35,000.00 PERSONAL SERVICES / HEALTH & LIFE INS PERSONAL SERVICES / SALARIES 102-2210-522.10-21 102-2200-522.10-12 $1,599.00 PERSONAL SERVICES / FICA TAXES PERSONAL SERVICES / SALARIES 102-8400-584.90-98 102-2200-522.10-12 $99,051.00 RESERVES / CASH BALANCE FORWARD PERSONAL SERVICES / SALARIES 102-8400-584.90-98 102-2200-522.10-21 $1,500.00 RESERVES / CASH BALANCE FORWARD PERSONAL SERVICES / FICA TAXES 102-8400-584.90-98 102-2200-522.10-22 $70,000.00 RESERVES / CASH BALANCE FORWARD PERSONAL SERVICES / RETIREMENT p. 1 COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM REQUEST FORM The Board of County Commissioners meets the 1st and 3rd Thursday of each month at 5:30 p.m. in the Columbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City, Florida 32055. All agenda items are due in the Board’s office one week prior to the meeting date. Today's Date: 9/19/2016 Meeting Date: 10/6/2016 Name: Lacey Boatright Department: BCC Administration Division Manager's Signature: 1. Nature and purpose of agenda item: External Budget Amendment-Total amount of road improvement debt service was not originally budgeted due to refinance with Hancock Bank. BA 16-87; total amendment is $161,750. 2. Recommended Motion/Action: There is no recommended motion or action. 3. Fiscal impact on current budget. This item has no effect on the current budget. FROM: TO: AMOUNT: 201-8400-584.90-91 201-4720-541.70-71 $161,750.00 RESERVES / RESERVED FOR DEBT SERVICE DEBT SERVICE / PRINCIPAL p. 2 COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM REQUEST FORM The Board of County Commissioners meets the 1st and 3rd Thursday of each month at 5:30 p.m. in the Columbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City, Florida 32055. All agenda items are due in the Board’s office one week prior to the meeting date. Today's Date: 9/20/2016 Meeting Date: 10/6/2016 Name: Sheriff Mark Hunter Department: Sheriff's Office Division Manager's Signature: 1. Nature and purpose of agenda item: External Budget Amendment- Sheriff's Office is requesting budget amendment from the Special Law fund for investigative equipment, related software and less than lethal equipment. BA 16-88; total amendment $22,408.00. 2. Recommended Motion/Action: There is no recommended motion or action. 3. Fiscal impact on current budget. This item is not budgeted. The proposed budget amendment to fund this request is provided below. The budget amemdment number is BA 16-88 using fund(s) 112-SPECIAL LAW ENFORCEMENT. FROM: TO: AMOUNT: 112-0000-389.04-00 112-2400-521.30-49 $22,408.00 OTHER SOURCES / CASH BALANCE FORWARD OPERATING EXPENDITURES / OTHER CHARGES p. 3 Sheriff Mark Hunter COLUMBIA COUNTY SHERIFF’S OFFICE 4917 US Hwy. 90 East • Lake City, Florida 32055-6288 www.columbiasheriff.org September 19, 2016 Honorable Bucky Nash, Chairman Board of County Commissioners P.O. Drawer 1529 Lake City, Florida 32056-1529 Dear Commissioner Nash, Pursuant to Florida Statute 932.7055(5)(b), I am requesting a total sum of $22,407.87 from the Special Law Enforcement Trust Fund for investigative equipment, related software and less than lethal equipment. The request of these funds complies with the aforementioned statute. Thank you in advance for your consideration of this request. Sincerely, Mark Hunter Sheriff Administration: (386) 752-9212 • District Two Office: (386) 497-3797 • Detention Facility: (386) 755-7000 p. 4 COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM REQUEST FORM The Board of County Commissioners meets the 1st and 3rd Thursday of each month at 5:30 p.m. in the Columbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City, Florida 32055. All agenda items are due in the Board’s office one week prior to the meeting date. Today's Date: 9/20/2016 Meeting Date: 10/6/2016 Name: Lacey Boatright Department: Financial Management Division Manager's Signature: 1. Nature and purpose of agenda item: External Budget Amendment- Requesting budget amendment to recognize fund balance, additional revenue and allocate expenses. BA 16-89; total amendment $29,735.00. 2. Recommended Motion/Action: There is no recommended motion or action. 3. Fiscal impact on current budget. This item is not budgeted. The proposed budget amendment to fund this request is provided below. The budget amemdment number is BA 16-89 using fund(s) 106-S.H.I.P. HOUSING. FROM: TO: AMOUNT: 106-0000-389.04-00 106-8400-584.90-98 $27,103.00 OTHER SOURCES / CASH BALANCE FORWARD RESERVES / CASH BALANCE FORWARD 106-0000-334.50-16 106-1381-554.30-34 $2,632.00 ECONOMIC ENVIRONMENT / SHIP GRANT PROG YR 15/16 OPERATING EXPENDITURES / CONTRACTUAL SERVICES 106-8400-584.90-98 106-1381-554.30-34 $27,103.00 RESERVES / CASH BALANCE FORWARD OPERATING EXPENDITURES / CONTRACTUAL SERVICES p.
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