2017 PATH of TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

2017 PATH OF TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

ISSUE SUMMARY On August 21, 2017 a total solar eclipse will travel across the United States. The most visible area for the eclipse is a 70 mile wide “Path of Totality” extending from the coast of Oregon through Idaho, Wyoming, Nebraska, Kansas, Missouri, Illinois, Kentucky, Tennessee, Georgia, North Carolina and South Carolina. About 220 million people live within one day’s drive of the “Path of Totality”. This will be the first time a total solar eclipse will be visible from the United States mainland since 1979.

Oregon has been identified as one of the best viewing locations for this event. The eclipse will start along the coast in central western Oregon and move through the center of the state and on east into Idaho. Due to the large number of people within a short distance of the eclipse thousands, if not tens of thousands, of people are expected to visit the small communities and public lands along the eclipse path, with potentially large impacts. Many of the communities in Oregon have been preparing for the event. Advertising has been widespread. Lodging has been sold out. Entertainment has been scheduled. Private landowners have made plans to host camping and other recreation activities.

The significant increase in visitors will include many who will access the public lands for prime viewing. Some visitors will come to the area with previous camping experience and knowledge of recreating on public lands. However, many are also expected who will NOT have knowledge or experience using public lands. Some may not have the equipment, clothing, or transportation needed for the more “primitive” environment they will experience, especially in the central and eastern portion of the state.

The influx of a large numbers of people onto public lands in Oregon during August has the potential for significant impacts. Potential impacts include traffic congestion, increased fire starts and resource damage. Other impacts will be identified as more information is gathered and the event becomes closer.

EVENT OBJECTIVES ● Public and employee safety ● Customer service ● Fire protection

2017 PATH OF TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

● Resource protection (natural, facility and employee)

BACKGROUND The initial Solar Eclipse Response Planning meeting was held January 24, 2017 in Portland, Oregon. The goal of the meeting was to bring key agency personnel together to identify what problems could result from the solar eclipse, who should be involved in the initial planning efforts, and to agree to measures moving forward.

The objectives of the meeting were to: ● Become familiar with participants, concerns, and ongoing efforts ● Collectively frame the problem for early planning efforts ● Identify coordination efforts for moving forward ● Discuss possible actions to take prior to, during, and after the event

In addition, it was noted that other partners and cooperators not in attendance at the meeting need to be involved in the planning process moving forward. They include: ● State of Oregon ● Tribes ● Army Corp of Engineers ● Vale BLM ● USFWS ● Malheur and Wallowa Whitman National Forests ● Bureau of Indian Affairs ● Governor’s Task Force ● National Guard ● National Park Service

Other state level planning includes: ● Coordination with Oregon State Governor's Task Force ● Coordination with Joint Information Center planning efforts and consistent public information outreach at state level ● Plan for consistent Public Use Restrictions across Oregon for Path of Totality (including public announcements) ● Coordination with County and State Office Emergency Service for: ○ Emergency Evacuation Plans - Evacuation Routes ○ Emergency Medical Services ○ Law Enforcement Surge ○ Traffic Control ○ Communications (radio/cell during the event)

2017 PATH OF TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

PROPOSED ORGANIZATION The Incident Command System is the basis for the organizational structure displayed below, with groups assigned under each functional area. Not all positions have been filled with a specific person, some will need to be identified as personnel are assigned. This organizational structure is flexible and adaptable to meet the needs of the incident.

The proposed organization chart is included at the end of the document

STRATEGIC PLANNING (Suggestions for pre-planning by local units) ● COFMS is planning a simulation in April with many agencies to exercise communications and plans to incorporate some eclipse issues into the simulation to allow folks to identify gaps. Other forests and units should also think about a simple, discussion based exercise with local cooperators to identify their own local gaps. ● Think about “Occupy” types taking advantage of the solar eclipse event and creating some havoc. What actions do you take? What will you do if law enforcement is drawn away for this new issue? ● The Rainbow family gathering is rumored to be in Oregon in 2017. Think about contingencies should they decide to holdover on the forest for the Solar Eclipse, or should some other similar event happen locally. ● Office of Emergency Management (OEM) Oregon has a planning document for law enforcement that could be tapped into. ● Have some discussion around how you might coordinate the law enforcement load between the feds, county law enforcement and city law enforcement to use what's available most efficiently. Be clear on response capability, jurisdictions & availability - what each agency can/can’t do. An example would be it’s unlikely there can be 24/7 LEO’s available. ● Pacific Northwest Wildfire Coordinating Group (PNWCG) has the eclipse as a standing agenda item. This is an opportunity to provide input and communications or make requests. ● It's critical to have good education and communication messages available to go out before and during the eclipse. Public health and safety will always be our #1 priority. Work with local cooperators to develop coordinated messaging and provide them access to the regional “global” messages. (See messaging line item for more detail.) ● Travel Oregon did a pamphlet in which the Forest Service, BLM and State provided messages. Messages include information on bringing water and maps, fire prevention, Leave No Trace, limited cell phone service, and fireworks not permitted on federal lands. Stay in touch with and coordinate with them and use this message handout. ● Areas with the Western, Central and Eastern sections will have different focus needs. Have overarching strategic planning for all locations, but consider additionally, location specific planning.

2017 PATH OF TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

● Consider a plan for resource protection (critical sites as well as people) and after event rehabilitation. ● Have messages provided to anyone in uniform and any agency employees that come in contact with the public. ● Have a plan in place for funding requests (aviation, severity, etc). Begin sending expected costs to regional finance person (Leah Daily) for tracking, as soon as possible ● Determine with cooperators what pre/during/after event issues will need to be addressed;: ○ Lodging (are there rooms available for incoming IMTs, LEOs, etc) ○ Staging area for folks arriving for the event. ○ How do we care for folks? How will you feed & support? ○ Budgeting for longer staffing hours, especially for PIOs/LEOs ○ Will this event be considered an incident? Can severity funding be requested? ○ If a T3 Team is used, how do they get paid? Central Oregon/Sisters will staff T3 teams. What contingency plan is in place if Type 3 teams aren't available due to fires? ○ Consider if this event should be handled differently due to impacts on dispatch capacity, will additional radios be needed due to cell towers being overloaded? ○ Consider how you will address road and traffic issues, especially with reduced law enforcement. People will be stopping in the road to watch the event. ○ How will you ensure with de-conflicted information with cooperators. Will you have a JIC? ○ Define roles in the event of an incident within an incident. Identify what feds will/won’t do to support counties. Need to identify each agencies “lane” so each can stay in the correct lane. ○ Encourage information sharing with everyone; don’t forget permittees, contractors, timber sale contractors and landowners ○ Consider need to pre-order mobile repeaters, COWS. Inventory available sat phones, available radio technicians, and supplemental dispatch personnel to support field communications ○ Determine what can/can’t be done in regards to Aviation and how responsibilities might be shared with county and local aviation resources. ○ Determine how aviation will be used to support medical emergencies based on the rules of each agency and proximity.

TIMELINE

February to April, 2017

● Recreation: ○ Coordinate identification of recreation areas or sites that will need to be closed during the event and post that information for the public ○ Ensure critical facility needs such as portable toilets are ordered ○ Provide education material for the public about the event and dispersed camping ○ Issue Special Use and Recreation permits as needed

2017 PATH OF TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

○ Identify private events planned near federal lands to understand potential impacts at a large scale ○ Consider what Public Use Restrictions may be needed before and during the event ○ Identify commercial activities that may need to be suspended prior to and during the event (logging operations, road maintenance) ● Law Enforcement: ○ Continue coordination with local and state Law Enforcement and Emergency Management personnel. ○ Identify and secure needed funding for LEI personnel. ○ Secure housing for LEI personnel brought in from outside the area. ○ Identify key locations for staging of LEI personnel based on activities and access ○ Set clear expectations of LEI, ensure that all understand what LEI can realistically accomplish with the limited staffing ○ Emphasize the use of Engineering and Education aspects of law enforcement, recognizing the limited capability of Enforcement, due to limited law enforcement staffing. ○ Identify jurisdictional responsibilities for all agencies involved in the event ● Aviation: ○ Provide guidance to units on agency policies regarding use of federal contracted and owned aircraft ○ Provide guidance to agency personnel regarding public’s use of UAS (drones) ○ Clearly identify federal aviation role ○ Outline process for responding to special requests (medevac) with federal aviation assets (guidance to Line Officers) ● Communication Capability: ○ Local unit planning is on-going. Specific plans to address specific local issues are being developed. ○ Identify equipment ordering needs (radios, repeaters, satellite) and place orders or reserve to ensure availability ○ Provide frequency management direction to units so they understand which frequencies they can and cannot use (fire frequencies will be needed for fire) ○ Determine dispatching needs (24 hour coverage?) and how to best provide for employee accountability ○ Identify areas of minimal radio or cell phone communication along the path and provide employees with alternative means of communication where possible ○ Increase coordination between 911, our interagency dispatch centers and NWCC. ● Contingency Planning: ○ Conduct pre-mortem exercise for the event, identify potential failure scenarios and develop contingency plans accordingly ○ Functional areas should be prepared for an Incident within the Incident (fire starts in area of high public use, Rainbow family or other large gatherings, etc.) ○ Develop plans for emergency equipment and personnel pre-positioning and access into different

2017 PATH OF TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

areas ○ Provide assistance to units developing contingency plans for grazing, logging operations, roads, contracts, and other day to day operations ○ identify non-fire personnel to staff IMT’s for the event if needed ○ Pre-plan locations for ICP’s for fires near or within the Path of Totality ○ Practice for potential mass evacuations through simulations or other exercises ○ Identify surge capacity and consider letter from the Regional Forester/State Director asking units to allow employees to help with the event ○ Consider pre-positioning of fire prevention teams ● Finance: ○ Identify funding needs for the state/region - compiled from local units ■ Develop protocols for local units to request additional funds ○ Identify funding sources ○ Request funding from the national offices ○ Establish protocols for approval, dispersal and tracking of funding to local units ○ Identify financial/budget representative to state/regional coordination group ○ Develop contingency plans and priorities for actions to be taken if no additional funding for solar eclipse planning and public management can be obtained ● Liaison ○ Coordinate with the state (Governor’s task force, Office Emergency Management,Oregon Department Forestry, Oregon Department Fish & Wildlife) ○ Coordinate efforts with cooperators and partners (National Park Service, private landowners, event planners, tribes, U.S. Fish Wildlife Services, Law enforcement, non-profit groups, and Keep Oregon Green ○ Reach out to other states along the Path of Totality ○ Coordinate with travel Oregon on tourism ● Safety ○ Meet with local Office Emergency Management personnel ○ Begin safety assessments. Identify areas of concern ○ Identify medical facilities, capabilities, lat/long coordinates. ● Messaging ○ Begin monitoring social media for information about the eclipse as pertains to impacts on public lands. (Toshi Suzuki & Chris Bentley) ■ Capture trending hashtags related to the eclipse. ■ Look for organic, special group pages created about the eclipse and monitor for info related to public lands ■ Track information as a line item in a larger monitoring report. Provide Information to Maria before March meeting. ○ Build master regional blog as landing page (Kris) ■ Assist sub regional leads to construct their blogs (Kris) ■ Begin work on GIS produced map of POT (Kris with Katy or James Rounds)

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○ Gather and consolidate the messages already created, and in some cases (Travel oregon), already provided and distill into a single set of messages. Begin work on Internal messaging as well (Lisa Clark) ○ Create two lists: entities we feel should be touched in communities, with names when possible; other stakeholders to be touched by regional people (Maria, Meg Mitchell) ○ Begin list of links that can be put on blogs and provided to public ○ Gather ideas for products needed to support regional or sub regional efforts

● Organization/IMT coordination ○ Establish and maintain State/Regional level coordination group with liaisons from the 3 primary geographic areas and work groups for specific areas of concern. ○ Identify a State/Regional lead for coordination group - consider non-agency options ○ Coordination group will establish state/regional priorities ○ Work groups will identify and provide recommendations for locally specific issues or concerns ○ State/regional coordination group lead will assist with on-going communication and coordination among the local units and the state/regional coordination group. State/regional level plans will be updated as new information is provided from the local units.

April to July, 2017

● Recreation: ○ Visit recreation sites and potential mass gathering areas to evaluate and implement mitigations for safety concerns or issues ○ Continue education of public regarding safety on public lands before and during the event ○ Identify opportunities to included volunteers in event management. Identify volunteers, what assignments they can be given and sign volunteer agreements. ● Law Enforcement: ○ Continued coordination with state and local LE personnel involved with the event ○ Secure Cooperative deputies as needed. There are Coop agreements in place that can be used. ○ Know the Rainbow Family Gathering location and initiate planning to mitigate impacts expected from the event ● Aviation: ○ Clearly identify the role that federally owned and contracted aircraft may serve during the event, and procedures for use ● Communication Capability: ○ Test communication systems for different areas to determine if adequate capability exists ● Contingency Planning: ○ Identify additional contingency plans needed as issues arise ○ Continue to document decisions and actions taken

10 2017 PATH OF TOTALITY ECLIPSE PLANNING TIMELINE Updated March 20, 2017

● Finance: ○ Monitor expenditures ○ Adjust allocations as needed ○ Assure protocols for spending and tracking are being followed ○ Identify contingencies if allocated funding is not adequate ● Liaison ○ Continue to coordinate closely with the state (Governor’s task force, Office Emergency Management, Oregon Department Forestry, Oregon Department Fish & Wildlife), cooperators and partners (National Park Service, private landowners, event planners, tribes, U.S. Fish & Wildlife Services, Law enforcement, non-profit groups, and Keep Oregon Green ○ Keep the flow of communication open to all parties ● Safety ○ Provide guidance to local units about risk management for each functional area ○ Complete deliberate risk analysis for all functional areas at each location ○ Complete Medical Plan for each location ○ Complete Incident within an Incident protocol for each location ○ Develop Safety and Medical components for IAP ● Messaging ○ Continue Social Media monitoring ■ Refine searches using trending hashtags ■ Monitor blogs ○ Continue to add content to regional master blog ○ Continue work on internal messaging. Create distribution lists and contacts for this messaging ○ Finalize external messaging with all agency approval, create nicer handout & distribute ○ Work on FAQ page for blogs ○ Finalize link list for blogs and public use ○ Fire prevention messaging ● Organization/IMT coordination ○ State/regional coordination group lead continues to assist communication among state/regional group and local units. Information sharing. ○ Refine plans as needed ○ Share information with other states, regions/areas and agencies

Month of August, 2017 Be prepared to Implement Planned Activities

● Recreation: ○Central Oregon will be under Public Use Restriction ● Law Enforcement: ○ Assignments for all personnel coordinated between agencies

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● Aviation: ○ Location of all available aircraft identified as event date approaches. Will identify aircraft available for fire assignments only and those available for other missions. ● Communication Capability: ○ ● Contingency Planning: ○ Should be completed ● Fire Management ○ Staff and pre-position severity funded resources ○ Pre-position prevention teams ○ Pre-position Type 3 IMT’s ● Finance: ○ Monitor expenditures ○ Assure protocols for spending and tracking are being followed ● Liaison ○ ● Safety ○ Ensure all event personnel are briefed and understand emergency protocols ○ Brief all event personnel on Deliberate Risk Analysis (Hazards, Mitigations, Acceptable Risk) ○ Provide incident within and incident protocol to all personnel ○ Provide Safety briefing day of of event ● Messaging ○ More messaging in coordination with local needs ○ Social media support of messaging using local accounts ○ Regular media information done locally ● Organization/IMT coordination ○ Map locations of ICP’s and other organizational base camps in relation to the Path of Totality

Post Event

● All Groups: ○ Conduct After Action Review, document discussions and lesson learned for future similar events ○ Assess resource damage. Prepare Rehab Plans as needed. ○ Implement repair actions as needed ● Recreation: ○ ● Law Enforcement: ○ ● Aviation: ○

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● Communication Capability: ○ Ensure all ordered equipment is accounted for and returned ○ Ensure release of any frequencies ordered for the event ○ ● Contingency Planning: ○ Consolidate all documents and plans for future use ○ ● Finance: ○ Monitor expenditures ○ Reconcile funding requested, allocated and expended ○ Complete any required accounting reporting ● Liaison ○ ● Safety ○ ● Messaging ○ Final report on media/social media monitoring

CONTACT LIST

Agency Position Name Position Email Phone

Executives

Deputy Regional FS Exec Dianne Guidry Forester [email protected] 503-808-2203

Acting Associate State BLM Exec Sally Sovey Director [email protected] 503-808-6026

Agency Administrators

Agency Assoc. Deputy State BLM Admin Cathy L. Harris Director [email protected] 503-808-6464

Agency Forest Supervisor FS Admin Stacey Forson Ochoco NF [email protected] 541-416-6625

Agency Prineville District-

Admin PAO/Acting Associate BLM PAO Lisa Clark District Manager [email protected] 541-280-9560

Assistant Deputy State

Agency Director - Support BLM Admin Steve Calish Services [email protected] 503-808-6022

Agency BLM Admin Shane DeForest Vale BLM [email protected] 541-709-1088

Agency FS Admin Steve Beverlin Malheur National Forest [email protected] 541-575-3073

Agency FS Admin Tom Montoya Wallowa Whitman NF [email protected] 541-523-1202

Agency Willamette NF FS Admin Tracy Beck Forest Supervisor [email protected] 541-225-6312

Agency Position Name Position Email Phone

Agency Administrators

Willamette NF

Agency Detriot RD FS Admin Grady McMahan District [email protected] 503-854-4200 Ranger Agency Acting Prineville Bill Dean [email protected] 541-233-6885 BLM Admin District Manager Agency Northwest District

BLM Admin Dave Howell Associate District [email protected] 503-375-5642 Manager

Agency

FS Admin Jerry Ingersol Siuslaw National Forest

Liaison Officers

BLM/FS LOFR Brad Siemens State of Oregon Governor’s Taskforce

Northwest District West LOFR - Associate District 503-375-5642 Dave Howell [email protected] Zone BLM Manager

West LOFR - Dani Pavoni Siuslaw National Forest [email protected] 541-750-7046 Zone FS

Prineville District- Central Lisa Clark [email protected] 541-280-9560 Zone LOFR PAO/Acting Associate District Manager

LOFR – East Zone BLM Sarah LeConte Vale BLM

Wynn Gavocette Umatilla NF [email protected] 541-969-3342 LOFR – East Zone FS Dan Ermovick Wallowa-Whitman NF [email protected] 541-523-1250 Mike Stearly Malheur NF [email protected] 541-575-3144

Recreation Group

Assistant Director – FS REC Diane Chung Recreation [email protected] 971-337-4038

BLM REC Chris Dent Recreation [email protected] 541-618-2447

Agency Position Name Position Email Phone

Law Enforcement Group

FS LEO Dan Smith Law Enforcement [email protected] 541-610-3361

FS LEO Fred Perl Law Enforcement [email protected] 541-480-8073

BLM LEO Mike Roop Law Enforcement [email protected]

Kurt [email protected] FS LEO Speerbrecher LE & I d.us 541-912-8377

Public Affairs Group

BLM PAO Maria Thi Mai PAO-BLM [email protected] 503-808-6003

PAO-SORO [email protected] SORO PAO Traci Weaver 971-303-3586

BLM PAO Jen Velez NW OR District-PAO [email protected] 541-222-9241

FS PAO Lisa Romano PAO – Siuslaw NF [email protected] 541-750-7075

Operations/Safety Group

SORO Bobbie Scopa AD Fire – Operations [email protected] 503-915-8752

SORO OPS Steve Rawlings Operations – SORO [email protected] 509-675-1835

SORO Fire Lauren Maloney Fire Prevention - SORO [email protected] 503-808-6587

SORO Safety Norm Brenteson Safety [email protected] 360-606-7670

Agency Position Name Position Email Phone

Cooperators

Portland NIMO FS John Giller IC [email protected] 202-834-6998

Phoenix NIMO FS Terri Knauth Safety Officer [email protected] 208-559-0033

FS Kris Eriksen Portland NIMO PIO [email protected] 208-869-7685

Portland NIMO FS Lorri Benefield Plans Chief [email protected] 541-408-7380

Confederated Tribes of [email protected] AST Bobby Brunoe Warm Springs g 541-553-2015

BIA John Szulc Bureau of Indian Affairs [email protected] 503-231-6797

NPS John Day Fossil Beds 541-987-2333

ODF State of Oregon - ODF

ACE Army Corp of Engineers

USFWS USF&W Service

OEM State of Oregon - OEM

OFW State of Oregon F & W

Solar Eclipse Proposed Organization

Executives Dianne & Sally

Agency Administrators Dist Mgr & Forest Sup

Coordinator

Contractor

LOFR West Siemens Howell

East Central

LeConte/ Clark Gavocette

Contingency Fire & Aviation Safety Planning Recreation Communication Law Enforcement Information Finance Resource Protection Rawlings Brentson C Dent & D Chung Chris Howe D Smith & M Roop Traci & Maria C Emmons & L Daily Local Local

Fire Aviation Prevention Unit POC Kurt Kleiner Maloney