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Annual Report 2010-2011

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Annual Report 2010-2011 TRANSPORTATION & INFRASTRUCTURE RENEWAL Annual Report 2010-2011 Mandate The mandate of the Prince Edward Island Department of Transportation and Infrastructure Renewal is to contribute to economic development and the quality of life in this province by maintaining and enhancing, in an affordable way, the essential transportation systems and services for the efficient and safe movement of people, goods, and services. It is also necessary to provide the infrastructure necessary for the efficient conduct of government through services to other government departments in the areas of building construction, crown land management, building maintenance, and accommodations. Table of Contents Departmental Mission Statement ......................................................... 1 Departmental Legislation ............................................................... 2 Departmental Organization ............................................................. 3 Personnel ........................................................................... 4 French Language Services Implementation Plan ............................................. 5 FINANCE, HUMAN RESOURCES Finance ............................................................................. 6 Human Resources.................................................................... 6 Occupational Health & Safety ........................................................... 6 HIGHWAY SAFETY & IT Driver Records Section ................................................................ 7 Information Technology ................................................................ 9 Safety Section ...................................................................... 18 PUBLIC WORKS & PLANNING Planning ........................................................................... 24 Building Design and Construction ....................................................... 26 Building Maintenance & Accommodations ................................................. 34 LAND & ENVIRONMENT Environment Management ............................................................. 38 Office of the Provincial Chief Surveyor .....................................................45 Properties Section ................................................................... 46 CAPITAL PROJECTS Chief Engineer’s Report ............................................................... 62 Schedule of Tenders ................................................................. 64 Design ............................................................................ 72 Bridges ............................................................................ 73 Materials & Soils..................................................................... 75 Traffic Operations.................................................................... 77 Provincial Sign Shop ................................................................. 80 Mapping & Geographic Information Systems .............................................. 83 HIGHWAY MAINTENANCE Highway Maintenance ................................................................. 84 Confederation Trail Maintenance ........................................................ 137 Mechanical Branch ................................................................... 137 INFRASTRUCTURE SECRETARIAT ........................................................................................................141 STATEMENT OF EXPENDITURES ..................................................... 148 DEPARTMENT OF TRANSPORTATION AND INFRASTRUCTURE RENEWAL MISSION STATEMENT The role of the Department of Transportation and Infrastructure Renewal is four- fold: — To provide high quality and timely policy advice to the Government of Prince Edward Island on all matters related to transportation and public works; — To provide transportation infrastructure and foster development of a safe, efficient, affordable and environmentally sustainable transportation system for the movement of people and goods; — To provide quality services to the rest of Government in the areas of building construction, Crown land management, building maintenance and accommodations; and — To support development of the Prince Edward Island economy. Clients include transportation users, enforcement agencies, the construction industry, and other Government Departments. 1 LEGISLATIVE RESPONSIBILITIES — Architects Act — Crown Building Corporation Act — Dangerous Goods (Transportation) Act — Engineering Profession Act — Expropriation Act — Georgetown Common Land Act — Highway Traffic Act — Land Survey Act — Land Surveyor’s Act — Off-Highway Vehicle Act — Public Works Act — Roads Act 2 Department Of Transportation and Infrastructure Renewal Personnel Minister Hon. Ronald MacKinley Administrative Assistant Bonnie MacDonald Deputy Minister Steve MacLean Administrative Assistant Nancy MacKinnon FINANCE & HUMAN RESOURCES Finance Wendy MacDonald, Finance Director Human Resources Anne MacAulay Occupational Health & Safety Gerry Stewart HIGHWAY SAFETY & IT John MacDonald, Director Highway Safety Operations Doug MacEwen Highway Safety Registration Graham Miner PUBLIC WORKS & PLANNING Alan Maynard, Director Planning Paul Godfrey Building Design and Construction Tyler Richardson Maintenance and Accommodations Holly Hinds LAND & ENVIRONMENT Brian Thompson, Director Provincial Chief Surveyor David Morris Properties Leo Creamer CAPITAL PROJECTS DIVISION Steve Yeo, Director Western Region Engineer Rick Smith Central Region Engineer Mark Sherren Eastern Regional Engineer Matt Collins Materials and Soils Terry Kelly Highway Design & Bridge Maintenance Darrell Evans HIGHWAY MAINTENANCE Darren Chaisson, Director Highway Maintenance, Western Mike Berrigan Highway Maintenance, Central Gordie Lund Highway Maintenance, Eastern Gerard Morrison Mechanical Branch, Fleet Manager Wilf MacDonald Mechanical Branch, Western Gerald Arsenault Mechanical Branch, Central Donnie Martin Mechanical Branch, Eastern Charles MacLaren Confederation Trail Maintenance Leo Gill 4 FRENCH LANGUAGE SERVICES IMPLEMENTATION PLAN The Department continues to respond to the requirements of the French Language Services Act through its 2000 implementation plan. Focus continues in the following areas: P Awareness The Department’s obligation to the French Language Services Act continues to be incorporated into the daily routine of staff, especially for those responsible for the distribution and release of information to the public, i.e., correspondence, media releases, public notices, etc. P Human Resources Human Resources are currently approaching the organizational structure to identify positions for potential bilingual designation. These results will be considered in the areas of succession planning and current incumbent training. Interviews have taken place for employees interested in assessing their levels of proficiency in the French language, and others who are new to the language have participated in one-day workshops. P Signs The same effort that resulted in the Traffic Section of the Capital Projects Division receiving an award in 2001 continues to occur. As existing signage stock is depleted, the format is changed to bilingual. Bilingual directional tabs are now being used on Route confirmations and the private road signs for 911 are totally bilingual. Any worded sign manufactured out of the Provincial Sign Shop is produced in a bilingual format. P Document Translation The Highway Safety Division is one of the larger groups responsible for the distribution and circulation of documentation for public consumption. This group continues to work closely with Acadian and Francophone Affairs to identify essential documentation for translation purposes. Wendy Toy French Language Services Coordinator 5 FINANCE AND HUMAN RESOURCES DIVISION The Finance and Human Resources Division is responsible for providing financial and human resources leadership to the Department on all matters relating to Administration, Finance, and Human Resources. FINANCE SECTION The Finance Section is responsible for the financial services of the Department. The work of the Section includes the following: Provide Leadership in Financial Management Administer Budget Development and Controls Monitor the day-to-day Operations of the Accounting Office Inventory Management Administration Services A detailed summary of Ordinary and Capital Expenditures for the year ending March 31, 2011 follows at the end of the Annual Report. HUMAN RESOURCES SECTION The Human Resources Section is responsible for the planning and administration of the Department’s Human Resources, including the following: • Personnel and Payroll Services • Departmental Training Administration • Organizational Development • Permanent and Seasonal Staffing • Position Classification • Collective Bargaining and Contract Interpretation • Management Consultation In 2010-2011 a Best Practice Manual was written to help Managers and Supervisors better understand policies and procedures around Staffing, Employee and Labour Relations, Performance Management and Organizational Learning, Training and Development. HR continues to provide advice and support to management in the areas of Labour Relations and Contract Interpretation areas by presenting custom training sessions for Zone Supervisors, Foremen and Crew Chiefs in all three counties. The HR Section coordinated mandatory training sessions around Core Competencies for Managers and Supervisors. OCCUPATIONAL HEALTH & SAFETY The Department continues
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