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Texas Department of Criminal Justice Texas Department of Criminal Justice Bryan Collier Executive Director ADDENDUM A-001 SOLICITATION NO. 696-FD-17-B013 REPLACE GAS AND WATER LINES SCOTT UNIT MARCH 15, 2017 TO ALL PLAN HOLDERS: 3/15/2017 The comments listed below revise and modify the Contract Documents. Acknowledgment of receipt of this addendum should be indicated on Page 2 of the Contract Documents; Solicitation, Offer and Award, Block 18 or by enclosing a copy of the Addendum/Amendment. CONTRACT DOCUMENTS Contract Documents, page 13 Replace Section H.3.B “http://www.tdcj.state.tx.us/vacancy/hr-policy/index/htm” Special Security Measures with “http://www.tdcj.texas.gov/divisions/hr/hr-policy/index.html” Contract Documents, page 26-27 Replace code reference in the paragraph with “in accordance Section I.2.5.1 with Texas Government Code, Sections 2161.181-182, Historically Underutilized Businesses 2161.252(b), and Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter D, Division 1, Rule 20.285. Pursuant to the Texas Statewide Support Services Division HUB Rules, Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter D, Division 1, Rule 20.285,”. Contract Documents, page 79 Replace code reference in the first sentence with “TAC, Title Section K.4, Preference Claim 34, Part 1, Chapter 20, Subchapter D, Division 2, Rule 20.306,”. Contract Documents, page 82 Replace “www.sao.state.tx.us” with “www.sao.texas.gov”. Section K.18, Fraud, Waste or Abuse Contract Documents, page 90 Replace code reference in the paragraph with “Texas Section M.1.1.2 Administrative Code, Title 34, Part 1, Chapter 20, Evaluation Factors For Awards Subchapter C, Division 2, Rule 20.206,”. Our mission is to provide public safety, promote positive change in offender behavior, reintegrate offenders into society, and assist victims of crime. P.O. Box 99 Huntsville, Texas 77342-0099 (936) 437-7015 www.tdcj.texas.gov ATTACHMENTS Pre-bid Conference Meeting Minutes Two (2) pages Pre-bid Conference Sign In Sheet One (1) page Questions and Answers Two (2) pages Reference: Geotechnical Report 1 Fifty-four (54) pages Reference: Geotechnical Report 2 Forty-five (45) pages CLARIFICATION Geotechnical Reports: A geotechnical report was not undertaken for this project. The two attached geotechnical reports were for different projects at Scott Unit. The reports are provided as reference data for the soils in the area for the Bidders. End of Addendum A-001 Our mission is to provide public safety, promote positive change in offender behavior, reintegrate offenders into society, and assist victims of crime. P.O. Box 99 Huntsville, Texas 77342-0099 (936) 437-7015 www.tdcj.texas.gov TEXAS DEPARTMENT OF CRIMINAL JUSTICE FACILITIES DIVISION GAS AND WATERLINE REPLACEMENT WAYNE SCOTT UNIT, ANGLETON, TX SOLICITATION NO. 696-FD-17-B013 PRE-BID CONFERENCE MINUTES February 28, 2017 Date and Location of Meeting : February 28, 2017 – 10:00 a.m. Trusty Meeting Room, Wayne Scott Unit, 6999 Retrieve Road, Angleton, Texas Introduction: Lynne Piippo, TDCJ Contract Administrator, presented the Agenda and the handouts. She then introduced the speakers. HUB Program: Ruby Cowan, TDCJ HUB Coordinator, explained how to prepare the HUB Subcontracting Plan (HSP) in details. The handout of HUB Subcontracting Plan (HSP) was distributed in the meeting. Security: Major Marshall, TDCJ Warden Staff, discussed security considerations. A prison representative will accompany the construction crew at all times. Construction equipment will be checked in and out each day. Workers will be vetted (background checks) and approved by TDCJ. Contractors need to complete all documents correctly. Make sure workers complete the Background Questionnaire and list all offenses on Question #17. Failure to list any criminal charges is considered falsification and worker will be disqualified for one year. Contractor shall become familiar with front end document. There are some administrative requirements we require during construction phase and will be discussed during pre- construction meeting. Introduction of Design / Project Overview: Brian Carney, TDCJ Facilities Engineer, introduced himself as Project Management representative from TDCJ Engineering. Monica Stiggins and Kenyon Hunt, RPS Klotz Associates Engineers, discussed the project scope in detail. Gas line work includes replacement of approximately 25,000 linear feet of gas distribution lines (1-inch – 4-inch in diameter). Gas line work also includes replacing gas service connections at residences including gas meters, steel piping and isolation valves. Water line work includes replacement of approximately 30,000 linear feet of water distribution lines ranging in size from 1-inch to 12-inch in diameter. The work also includes replacing service connections at residences including galvanized steel piping, hose bibs and isolation valves at residences. The existing gas and water pipe will be abandoned in place, unless the pipe conflicts with proposed construction work. Scheduling: Jesse Waltz, TDCJ Project Scheduler, stated Primavera P6 Scheduling software is required by TDCJ for this project. Recommend hiring a scheduler for this job instead of purchasing this software due to the cost, and also because it would not be possible to become a qualified user of this software before the 14 day deadline for the baseline submission. Reminded paying attention to the contractor scheduling requirements. The handout of Scheduling Requirements was distributed in the meeting. Quality Control: Lynne Piippo, TDCJ Contract Administrator, stated quality control is the Contractor’s responsibility. The handout of Quality Control was distributed in the meeting. Contracts: Lynne Piippo, TDCJ Contract Administrator, explained construction bid deposit, construction period, standard work week, liquidated damages for construction delay, due date for clarifications and substitution requests, etc. Piippo also stated that all substitution request and questions must be submitted, in writing for consideration. No verbal agreements are binding. • Notice to Proceed will be issued on or after September 1, 2017 (Fiscal Year 2018 for TDCJ). • Bid Opening is in Huntsville on May 2 nd , 2017 at 2 pm. • Bid Bond must be active for 120 days. • Liquidated damages are set at $475/day. • Contract time is 558 calendar days. Site Tour: The group toured the site, visiting the water plant, the residences and the gas facilities. The group also observed where pipelines will be installed underneath Oyster Creek. Reconvene For Questions: Lynne Piippo, TDCJ Contract Administrator, stated if the contractors have any questions, put them in writing and TDCJ will respond to them by issuing an addendum if appropriate. All bidder’s questions are due by close-of- business on April 14, 2017. Adjourn: The meeting was declared over and adjourned at noon, approximately 12:00 p.m. The contract language shall prevail should anything contained in these minutes contradict the contract terms. The essence of a prison unit is security, therefore security related issues are fluid and subject to change. 696-FD-17-B013 Replace Gas and Water Lines Scott Unit Pre-Bid Conference February 28, 2017 Name Company Telephone Fax E-Mail (please print) Lynne Piippo TDCJ Contracts (936) 437-7114 (325) 223-0310 [email protected] Warden D. Muniz TDCJ Scott Unit (979) 849-9306 (979) 848-5137 [email protected] Asst. Warden R. Waldron TDCJ Scott Unit (979) 849-9306 (979) 848-5137 [email protected] Major R. Marshall TDCJ Scott Unit (979) 849-9306 (979) 848-5137 [email protected] Ruby Cowan TDCJ HUB Program (936) 437-3128 (936) 437-7088 [email protected] Brian Carney TDCJ Engineering (936) 437-7221 (325) 223-0294 [email protected] Jesse Waltz TDCJ Scheduling (936) 437-7254 [email protected] Dan Dirba TDCJ Facilities (361) 362-6620 [email protected] Monica Stiggins Klotz Associates (281) 589-7257 (281) 589-7309 [email protected] Robert Buchanan III TDCJ Facilities (936) 437-7265 [email protected] Russell Cooper S.J. Louis Construction (832) 767-4964 (832) 767-4681 [email protected] Toby Wedgman MP Nexlevel (281) 477-6662 (281) 477-6882 [email protected] Scott Hunter Huff & Mitchell (281) 304-9100 (281) 304-9107 [email protected] Jackie Lillie TDCJ Scott Unit (936) 577-9513 (979) 849-9308 [email protected] Larry Kile TDCJ Scott Unit (361) 318-1112 [email protected] Kenyon Hunt Klotz Associates (281) 589-7257 (281) 589-7309 [email protected] TDCJ Scott Unit Replace Gas and Water Lines Solicitation # 696-FD-17-B013, MWR # 01910013 Questions and Answers Question 1: Are there any portions of the project that will need to be Bored? Answer 1: See Sheets 7-24 of the Drawings for boring lengths and locations. 3/9/2017 Question 2. Are the crossing to be Jack & Bored or Directionally Bored? Answer 2: Trenchless construction method is specified in Section 31 71 19. Question 3. What are the approximate length and diameter of the portions to be bored? Answer 3: There are numerous pipe installations using trenchless construction methods; see Sheets 7-24. Approximately 1,000 feet of waterline (4”-12” in diameter) will be installed using trenchless methods. Approximately 450 feet of gas line (2”-4” in diameter) will be installed using trenchless methods. Question 4. Do you have a list of materials and pipe footages for this project that we can reference from? Answer 4: The Specification Book and Drawings show the necessary materials. Approximately 31,500 feet of waterline (2”-12” in diameter) will be installed using open cut and trenchless methods. Approximately 26,000 feet of gas line (2”-4” in diameter) will be installed using open cut and trenchless methods. Question 5. I can see on the plans for water service size but not for gas. Do you want to run a 2” service line up to the building from a 2” or 4” main? Answer 5: On Sheet 29 Detail 6, the residential gas line connection is 1-inch.
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