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Draft Minutes of the Pacific Games Council General Assembly: 10 December 2017 Convention Centre Auditorium, Port Vila, Vanuatu

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Draft Minutes of the Pacific Games Council General Assembly: 10 December 2017 Convention Centre Auditorium, Port Vila, Vanuatu Draft Minutes of the Pacific Games Council General Assembly: 10 December 2017 Convention Centre Auditorium, Port Vila, Vanuatu Present: Executive Board of PGC Mr Vidhya Lakhan, President (Chairman) Mr Marcus Stephen, Vice President – Sport Mr Laurent Cassier, Vice President – Marketing Ms Tamzin Wardley, Vice President – Audit & Finance Mr Ryan Pini, Athletes’ Representative Mr Andrew Minogue, Chief Executive Officer Past Presidents of PGC Mr Roger Kaddour (Nouvelle Caledonie) Mr Sir John Dawanincura, (President, Papua New Guinea PGA) Mr Ricardo Blas, (President, Guam PGA; Secretary-General, ONOC) Pacific Games Associations (PGAs) Mr Etisone Imo, President, American Samoa Mr Hugh Graham, President, Cook Islands Mr Joseph Rodan, President, Fiji Ms Lorraine Mar, Secretary-General, Fiji Mr Joey Miranda III, Chef de Mission, Guam Ms Josephine Reiher, Vice President, Kiribati Ms Tebataua Ateriina Karotu Chef de Mission, Kiribati Mr Edison Mathusala, Delegate, Marshall Islands Mr Hansome Adumur, Chef de Mission, Nauru Ms Leona Cain, General Team Manager, Nauru Mr Charles Cali, President, Nouvelle Caledonie Mr Christophe Dabin, Secretary-General, Nouvelle Caledonie Mr Michel Quintin, Directeur, Nouvelle Caledonie Mr Maru Talagi, President, Niue Ms Christine Ioane, Secretary-General, Niue Mr Mal Tarrant, President, Norfolk Island Mr Michael A. White, President, Northern Mariana Islands Ms Baklai Temengil, Secretary-General, Palau Mr Alonz Moses, Chef de Mission, Palau Ms Emma Waiwai, Chef de Mission, Papua New Guinea Mr Patrick Fepuleai, President, Samoa Mr Talalelei Pauga, Delegate, Samoa Mr Martin Rara, President, Solomon Islands Ms Melinda Avosa, Secretary-General, Solomon Islands Mr 'Amanaki Fakakovikaetau, Chef de Mission, Tonga Mr Iakopo Molotii, President, Tuvalu Mr Antoine Boudier, President, Vanuatu Mr Cyrille Mainguy, Secretary-General, Vanuatu Mr Henry Tavoa, Chef de Mission, Vanuatu 1 Draft Minutes of the Pacific Games Council General Assembly: 10 December 2017 Convention Centre Auditorium, Port Vila, Vanuatu Mr Michel Brial, Treasurer, Wallis et Futuna Mr Valentino Polelei, Chef de Mission, Wallis et Futuna Mr Lemisio Liogi Mafutuna, General Team Manager, Wallis et Futuna Apologies: Federated States of Micronesia PGAs Absent: Tahiti Nui, Tokelau Observers: Government of Vanuatu The Hon. Seule Simeon, Minister of Youth & Sports Development Government of Solomon Islands Mr Gabriel Suri, Chairman, National Sports Council Mr Selwyn Kole, Representative, Prime Minister’s Office Ms Hezilyn Maui, Ministry of Home Affairs Oceania National Olympic Committees Representatives Mr Dennis Miller Mr Matai Akauola Ms Karo Lelai Ms Natanya Potoi-Ulia Pacific Games Organising Committees Mr Mark Stafford, Chairman, Vanuatu 2017 Ms Mary Mahuk, Vanuatu 2017 Invited National Olympic Committees Ms Helen Brownlee, Vice President, Australian Olympic Committee Gold Coast 2018 Commonwealth Games Organising Committee Melissa Price, Manager CGA Relations International Federations Ms Yvonne Mullins, Oceania Athletics Association Mr Christian Holtz, Oceania Table Tennis Federation Observers Mr Ben Howard, Pacific Sports Partnerships Interpreters Ms Margaret Russet 2 Draft Minutes of the Pacific Games Council General Assembly: 10 December 2017 Convention Centre Auditorium, Port Vila, Vanuatu 1. CALL TO ORDER The President of the Pacific Games Council, Mr Vidhya Lakhan (Chair of the meeting), called the meeting to order at 9.00am on Sunday 10 December and invited Mr Maru Talagi (President, Niue PGA) to lead the General Assembly in prayer. 2. ROLL CALL AND APOLOGIES Andrew Minogue (Chief Executive Officer) called the roll and 19 of the 22 Pacific Games Associations (PGAs) were recorded as present. Tahiti and Tokelau were absent from the meeting, whilst Federated States of Micronesia were recorded as an apology. The Chairman announced that with 21 PGAs present, the meeting had obtained the necessary quorum as per Article 13.4 of the Charter. He called for any individual apologies to be recorded. Apologies were received from Mr Robert Graham (Cook Islands), Mr Terry Sasser (Marshall Islands), Ms Auvita Rapilla (Papua New Guinea) and Lord Tevita Tupou and Siosifa Takitoa Taumoepeau (Tonga). 3. OFFICIAL OPENING ADDRESSES The Chairman formally welcomed the 19 PGAs to the meeting, as well as three former Presidents of the Council, Mr Roger Kaddour, Sir John Dawanincura and Mr Ricardo Blas. He also congratulated Baklai Temengil for her elevation to the IOC, as Auvita Rapilla (Papua New Guinea) in her absence. The Chairman also welcomed Mr Hugh Graham (Cook Islands) in his capacity as Regional Vice President of the Commonwealth Games Federation; Ms Helen Brownlee, Vice President of the Australian Olympic Committee; representatives of the Oceania Federations, Ms Yvonne Mullins (Athletics) and Mr Christian Holtz (Table Tennis); and Mr Antoine Boudier (President) and Mr Cyrille Mainguy (Secretary-General) from the host PGA of Vanuatu. The Chairman welcomed all of the delegates to beautiful Vanuatu. He said after facing many stumbling blocks and barriers, they had now all been overcome and the 10th Pacific Mini Games were taking place in excellent venues and in a safe and comfortable environment for the athletes. He thanked the people and the Government of Vanuatu, the Vanuatu PGA, the VAN2017 Games Organising Committee and the City of Port Vila for their support and for making the Games possible. 3 Draft Minutes of the Pacific Games Council General Assembly: 10 December 2017 Convention Centre Auditorium, Port Vila, Vanuatu The Chairman said the athletes so far had put on some world class performances with Pacific Games and even Commonwealth records broken. Off the field of play there was also never a dull moment with the Council having endured political interference and breaches of contract by some Governments in the region. As sportspeople though, the Council membership would rise above this as it always had in the past. He thanked the delegates for being true partners in delivering the Council’s objectives of solidifying the status of the Pacific Games as the region’s premier multi-sport event. The Chairman said that 2017 was the year to ignite the spirit within and he encouraged all delegates to keep working hard to bring honour and glory to sport in the Pacific and to enjoy the remainder of the Vanuatu 2017 Pacific Mini Games. The Chairman then called upon Mr Antoine Boudier, President of the host PGA, to give his welcome address. Antoine Boudier (Vanuatu) welcomed all of the delegates on behalf of the Vanuatu PGA. He thanked them for coming to Vanuatu with their delegations and for supporting the 10th Pacific Mini Games with quality athletes who were delivering strong competitions. Antoine Boudier said the journey had been difficult and he paid tribute to the Chairman for his unswerving support along the way. He thanked the Chairman of the VAN2017 Games Organising Committee, Mr Mark Stafford, for leading a dedicated group of staff and volunteers who had worked long hours to deliver the Games. He congratulated all of the PGAs on their medals and achievements thus far and wished them a successful concluding week of competition. The Chairman thanked Antoine Boudier for his remarks and then asked delegates to welcome the Hon. Seule Simeon, Minister for Youth and Sports Development. The Honorable Minister thanked the Chairman and all of the PGAs for bringing their athletes to Vanuatu and, as the Chairman of the Pacific Mini Games Authority, he issued them a warm welcome to Port Vila. He thanked delegates for their role in the 5th Pacific Sports Ministers Meeting which had advanced the dialogue on the development of sports policy in the region which was vital to the development of youth and the health, education and economic sectors. He said he hoped the delegates enjoyed the opening Ceremony and he wished them all the best for the second week of the Games. The Chairman thanked the Minister for his remarks and thanked him personally as well as the Prime Minister and the Government of Vanuatu for hosting the 10th Pacific Mini Games. Their support had been invaluable. He reported that he had heard nothing but positive comments on the Games and on the facilities, and that the athletes were in a safe and comfortable environment. 4 Draft Minutes of the Pacific Games Council General Assembly: 10 December 2017 Convention Centre Auditorium, Port Vila, Vanuatu The Chairman said the Pacific Games Council was delighted that the Sports Ministers of the Pacific had agreed to take their agenda forward and he thanked Fiji for offering to host the next meeting in March 2018. He said the Pacific Games Council would be watching to ensure the agenda for developing sports policies in the region and in each country moved forward, and he offered to assist in any way possible. 4. MINUTES OF THE GENERAL ASSEMBLY, PORT MORESBY, 12 JULY 2015 The Chairman advised that the minutes of the 10-11 May 2016 General Assembly were circulated electronically several times in advance of the meeting and that hard copies had also been made available to the meeting. The Chairman asked that the minutes be taken as read, which was approved on a motion from Vanuatu and seconded by Cook Islands. The Chairman asked whether there were any amendments to the minutes required, and there being none forthcoming, he asked that the minutes be approved as a true record of the meeting. It was moved by Papua New Guinea, seconded by Vanuatu, and approved by the meeting as a true record of the 2016 General Assembly. 5. BUSINESS ARISING FROM THE 2016 GENERAL ASSEMBLY MINUTES The Chairman asked the delegates if there was any business arising from the minutes they wished to raise. Michael A. White (Northern Mariana Islands) referred to page 32 and expressed his disappointment that the promised invitations for non-NOCs to compete at the Asian Indoor and Martial Arts Games in Turkmenistan had not eventuated and that nothing had been done to protect non-NOCs. He said the non-NOCs deserved an explanation. The Chairman said that his understanding was that the invitation to participate was issued to ONOC, which then submitted a list of NOCs and non-NOCs to the host country, which then made the decision on whom to invite.
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