F.1S The Corporation of Delta COUNCIL REPORT Regular Meeting

To: Mayor and Council File No.: 11110-20/KIR

From: Parks, Recreation and Culture "Bylaw No(s):" Department Date: May 09,2012

Harris Barn Relocation Project - Authorization to Proceed

The following report has been reviewed and endorsed by the Chief Administrative Officer.

• RECOMMENDATIONS:

A. THAT the Corporation of Delta ("Delta") and Ms. Fujiko Kinjo enter into an agreement to acquire and relocate the Harris Barn structure, generally as presented in Attachment A;

B. THAT the Mayor and Municipal Clerk be authorized to execute the agreement referenced in Recommendation A;

C. THAT the Corporation of Delta and the Kirkland House Foundation enter into a Letter of Understanding, generally as presented in Attachment D;

D. THAT the Mayor and Municipal Clerk be authorized to execute the Letter of Understanding referenced in Recommendation C;

E. THAT Macdonald & Lawrence Timber Framing Ltd. be awarded a contract for the relocation of the Harris Barn structure in the amount of $362,240.48 including HST; and

F. THAT the Director of Parks, Recreation & Culture and the Director of Finance be authorized to execute the contract referenced in Recommendation E.

• PURPOSE:

To seek Council's approval to: • enter into a purchase agreement (Attachment A) for the historic Harris Barn presently located at 5561 64 Street, with the current owner, Ms. Fujiko Kinjo; • enter into a Letter of Understanding (Attachment D) with the Kirkland House Foundation; and • award a contract to Macdonald & Lawrence Timber Framing Ltd. for the relocation of the Harris Barn structure. Page 2 of 5 Harris Barn Relocation Project - Authorization to Proceed 11110-20/KIR May 09,2012

• BACKGROUND:

The Harris Barn was originally constructed in the early 1900's and relocated in1940 to its current location at 5561 64 Street. This barn is considered to be of high heritage value, scoring 98/100 in the 1998 Heritage Inventory Evaluation.

The current owner of 5561 64 Street (Ms. Fujiko Kinjo) recently applied for a demolition permit for the Harris Barn structure to make way for the construction of a new residence and farm use building on the site.

Recognizing the significance of the Harris Barn as one of Delta's historical agricultural assets, Council directed staff to investigate the potential for the relocation of the Harris Barn structure to Hawthorne Grove Park (commonly known as the Kirkland House site) and to also pursue possible partnerships with community groups for the refurbishment of this structure.

Council Policies: 1. Delta's Purchasing Policy requires that contract awards over $50,000 be approved by Council; and 2. Delta Council approves all legal agreements.

• DISCUSSION:

Following the direction of Council, staff has entered into discussions with Ms. Kinjo for the purchase of the Harris Barn structure, the Kirkland House Foundation toward the development of a partnership agreement for the interior refurbishment and ongoing management of the relocated barn, and also sought advice from professionals well versed in the preservations of historical timber frame buildings, not only to assess the barns current condition, but to establish the cost of dismantling and reconstruction of barn structure itself.

The balance of this report provides discussion on each of the three tasks noted above, which if approved by Council, would establish the framework for the preservation of the Harris Barn, adding to Delta's inventory of rural heritage buildings.

Purchase of the Harris Barn Structure The current owner of the Harris Barn structure is in the process of finalizing plans toward the construction of a new residence and farm use building at the 5561 64 Street property. Ms. Kinjo has indicated a willingness to sell the barn structure to Delta, in effect averting its demolition, provided that the barn is removed from the site by June 30,2012.

Accordingly, a draft agreement for the purchase and relocation of the Harris Barn has been created, the terms of which are fully supported by Ms. Kinjo. Page 3 of 5 Harris Barn Relocation Project - Authorization to Proceed 11110-20/KIR May 09,2012

This agreement stipulates that in exchange for all rights and title to the Harris Barn structure, the Corporation of Delta will:

• ensure that the barn structure is removed from the site (5561 64 Street) by June 30,2012; • provide to the owner 80 sheets of Yz" good one side grade fir plywood; • waive any and all building permit fees related to the construction of a new residence and farm use building at 5561 64 Street; and • provide a new water service to 5561 64 Street, at no cost to the owner.

A copy of this draft agreement is provided as Attachment A.

Harris Barn Relocation Site and Community Partnership The Kirkland House Master Plan, created in partnership between the Corporation of Delta and the Kirkland House Foundation in 2005, envisioned the addition of agricultural buildings, capable of providing interactive displays illustrating Delta's agricultural history, while at the same time providing a weather protected venue for larger public or private events. A copy of the master plan is provided as Attachment B.

In a letter to Delta's Chief Administrative Officer, dated April 5, 2012, the Kirkland House Foundation expressed interest in partnering with the Corporation of Delta to refurbish the Harris Barn structure, should it be relocated to Hawthorne Grove Park. A copy of this letter is provided as Attachment C.

As Council is aware, the Kirkland House Foundation has worked in partnership with the Corporation of Delta for the past seven years restoring the historical Kirkland House residence, and making significant improvements to the surrounding grounds. These improvements have been realized through the efforts of community volunteers sourcing in kind donations of materials and supplies, with minimal financial assistance being provided by Delta. The restoration of the Kirkland House residence is nearing completion, and is clear proof of the Kirkland House Foundations' ability to independently undertake a large scale project through to completion. There is every confidence that the Foundations' involvement with the Harris Barn interior refurbishments would produce similar results.

Staff has discussed the details of a possible partnership with the Kirkland House Foundation similar in form to the agreement which was established for the restoration of the Kirkland House residence. A Letter of Understanding has been drafted, which would set out a framework for a future licence of occupation related to the Harris Barn project, the key points of which commit:

• the Kirkland House Foundation to provide volunteer labour, and secure donated materials toward the completion of the interior modifications and improvements of the barn structure; Page 4 of 5 Harris Barn Relocation Project - Authorization to Proceed 11110-20/KIR May 09,2012

• the Corporation of Delta to provide funding in the amount of $75,000 to cover the cost of material and equipment required for public washroom facilities, life safety components (Interior staircase, railings and emergency exists) and a person lift to the upper floor for the relocated barn structure as part of the 2013 Financial Plan, subject to municipal budget approval; and

• the Kirkland House Foundation and the Corporation of Delta to enter into a license of occupation for the maintenance and operation of the relocated Harris Barn by June 2013.

A copy of the draft Letter of Understanding is provided as Attachment D.

Harris Barn Dismantling and Reconstruction Three experienced timber frame contractors were invited to look at the Harris Barn structure to provide their opinion on condition of the barn, comment on the feasibility of its relocation, and provide costs for the relocation.

While all concluded the barn was sound and an ideal candidate for preservation and relocation, the assessment put forward by Macdonald & Lawrence Timber Framing Ltd. provided significantly more information and detail, employing a stringent objective method of assessing the structure of the barn in order to quantify how much of the timber would need to be replaced. In contrast, the other two proponents conducted visual inspections and assessments of the structural integrity of the timber frame components.

Macdonald & Lawrence Timber Framing Ltd. have extensive experience with historic timber frame buildings, and are renowned experts in the field of heritage timber building conservation. Local examples of their timber frame conservation projects are:

• Nanaimo Bastion (2011); • Courtney Native Sons Hall (2009 and ongoing); and • UBC Museum of Anthropology, Bill Reid's Haida House (2009)

The significance of the Harris Barn, as a 112 year old example of Delta's rural heritage, requires that the relocation of the barn structure be undertaken with a distinct emphasis on conservation and preservation. Macdonald & Lawrence Timber Framing Ltd. has the requisite knowledge and experience to undertake a project of this scale and complexity, and has provided the most comprehensive approach toward the relocation of the Harris Barn.

A copy of the submission received by Macdonald & Lawrence Timber Framing Ltd. is provided as Attachment E.

Implications: Financial Implications - Funding for the Harris Barn relocation has not been included in the 2016 Financial Plan. However, Council has approved the expenditure of up to $600,000 for this project. Funding for this initiative can be drawn from the Parks and Public Land Reserve. Page 5 of 5 Harris Barn Relocation Project - Authorization to Proceed 11110-20/KIR May 09,2012

• CONCLUSION:

Conservation of the Harris Barn by way of its relocation to the Hawthorne Grove Park site represents an opportunity to preserve a part of Delta's rural heritage. At the same time, it would provide the opportunity to further develop and expand the public amenities provided within the Hawthorne Grove Park site, in partnership with the Kirkland House Foundation.

Ken Kuntz Director of Parks, Recreation and Culture

Department submission prepared by: Alan Evans, Projects and Energy Manager AE/cd

This report has been prepared in consultation with the following listed departments.

Concurrinq Departments

Department Name Signat~7 / Community Planning & --1 Thomas Leathem tiL Development 'f::t':"'1 / Human Resources & Corporate Sean McGill Planning w--- Finance Karl Preuss ~~ ./ '" ./ Municipal Solicitor Greg Vanstone ~~~ / --- • ATTACHMENTS:

A. Draft Agreernent to Acquire and relocate the Harris Barn B. Kirkland House Master Plan C. Kirkland House Foundation - Letter of Interest D. Draft Letter of Understanding - Kirkland House Foundation E. Macdonald and Lawrence Timber Framing Ltd. proposal Attachment A Page 1 of 4

AGREEMENT TO ACQUIRE AND RELOCATE THE HARRIS BARN

This Agreement is dated for reference ______, 2012.

BETWEEN:

Ms. Fujiko Kinjo 5885 64 th Street Delta, BC V4K 4E2

AND:

The Corporation of Delta 4500 Clarence Taylor Crescent Delta, BC V4K 3E2

(hereinafter called "Delta")

WHEREAS:

A. Ms. Fujiko Kinjo is the sole registered owner of real property located at 5561 64th Street, Delta, BC V4K 4E2 and legally described as:

PID: 008-608-318

Legal Description: Parcel "A" (Reference Plan 7602) Lot 2 Except: Firstly: Parcel "One" (Explanatory Plan 14246) Secondly: Part Lying South and West on Plan 21448, Thirdly: Part on SRW Plan 21448 District Lots 140 and 142 Group 2 New Westminster District Plan 4057

(the "Property");

B. Located on the Property, as shown on Attachment A hereto, is a historic bam structure commonly referred to as the Harris Barn (the "Harris Barn");

C. Ms. Fujiko Kinjo no longer wishes to have the Harris Barn on the Property;

D. Ms. Fujiko Kinjo has indicated an intention to construct a private residence, and a farm use building on the Property (collectively, the "House"); and

E. Delta has expressed an interest in acquiring the Harris Barn, and is prepared to relocate the Harris Barn to 4140 Arthur Drive, also known as Hawthorne Grove Park. Attachment A Page 20f4

NOW THEREFORE, in consideration of the covenants and consent contained herein and other good valuable consideration, the receipt and sufficiency of which is hereby acknowledged by each of the parties, the parties agree as follows:

1. Sale of the Harris Barn. Ms. Fujiko Kinjo agrees to sell, transfer and set over to Delta all of Ms. Fujiko Kinjo's rights, title and interest whatsoever in respect of the Harris Barn free and clear of all liens, charges, claims and encumbrances to Delta for Delta's sole and exclusive use forever.

2. Purchase Price. In consideration of the Harris Barn, Delta will within a reasonable time following relocation of the Harris Barn:

a. deliver to Ms. Fujiko Kinjo at a location, date and time satisfactory to both Delta and Ms. Fujiko Kinjo, acting reasonably, eighty (80) sheets of %" Good One Side grade fir plywood to be used at Ms. Fujiko Kinjo's discretion, acting reasonably; b. waive any and all building permit fees related to the construction of the House on the Property; and c. provide water service to the Property.

3. Effective Time. The transfer of the rights to the Harris Barn from Ms. Fujiko Kinjo to Delta will be effective immediately upon execution of this Agreement. For clarity, this Agreement also constitutes the bill of sale for the Harris Barn.

4. Relocation of the Harris Barn. Delta and/or its employees, agents, contractors or assigns will dismantle the Harris Barn and remove it and all associated debris, with the exception of the Harris Barn concrete floor which shall remain on the Property, by June 30, 2012.

5. Access to the Harris Barn. Ms. Fujiko Kinjo grants Delta, its employees, agents, contractors and/or assigns the full right to access the Harris Barn through the Property with or without vehicles and equipment every day between the hours of 7:00am and 7:00pm until the Harris Barn is fully removed from the Property in the opinion of Delta, acting reasonably.

6. Moving Expenses. Delta will be solely responsible for all of costs and expenses directly related to the dismantlement and relocation of the Harris Barn.

7. No Other Rights to Harris Barn. Ms. Fujiko Kinjo warrants and represents that she has full and sole interest in the Harris Barn, that she has the capacity and authority to enter into this Agreement for the transfer of the Harris Barn and that there are no other persons with rights of any kind whatsoever, including but not limited to tenancy rights, to the Harris Barn.

8. Building Permit Requirements. Although Delta has agreed to waive any and all building permit fees related to the construction of the House on the Property pursuant to section 2(b) of this Agreement, Ms. Fujiko Kinjo is still required to obtain any and all permits, approvals, and comply with the current zoning regulations, generally required for the construction and occupation of the House. Attachment A Page 30f4

9. Further Assurances. Ms. Fujiko Kinjo and Delta will do and perform any other act or thing and execute and provide such documents and assurances as may be required to give effect to this Agreement.

10. Enurement. This Agreement will enure to the benefit of and be binding upon Ms. Fujiko Kinjo and Delta and their respective successors.

11. Independent legal Advice. No partnership relationship is hereby created between Ms. Fujiko Kinjo and Delta and the parties have had the opportunity to review the terms of this Agreement and receive independent legal advice.

12. Counterparts. This Agreement may be signed in counterparts and may be signed by facsimile or other means of electronic communications producing a printed copy, each of which so signed will be deemed an original, and the counterparts together will be deemed to constitute one and the same instrument.

IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed as of the date first written above.

SIGNED, SEALED AND DELIVERED by ) FUJIKO KINJO in the presence of: ) ) )

Witness~------) ) FUJIKO KINJO )

~------)Address ) )

------)) )

~--~------)Occupation )

THE CORPORATION OF DELTA by its authorized signatories:

Lois E. Jackson, Mayor

Angila Bains, Municipal Clerk Attachment A Page 4 of4

ATTACHMENT A

HARRIS BARN AERIAL PHOTO

April 5, 2012

Corporation of Delta Attn: Mr. George V. Harvie KIRKLAND HOU SE Chief Administrative Officer 4140 Arthu r Dri ve 4500 Clarence Taylor Crescent Delta , B.C. V4K 2W8 Delta, BC V4K 3E2 Te lephone: 604.946.5555 e: cca mpbe ll @dccnet.com www.kirklandhou se.ca Dear Mr. Harvie:

Subject: Relocation of the Harris Barn to Hawthorne Grove

This letter is to confirm our interest as a Society to work in partnership with the Corporation of Delta to relocate and refurbish the Harris Barn to the Kirkland House property at Hawthorne Grove.

Delta is rapidly losing its historical agricultural assets. The Harris barn is considered in very good shape and would be a facility worth preserving. The Hawthorne Grove Park Master Plan envisioned future agricultural buildings as an enhancement to the Kirkland House restoration. If a partnership could be achieved, this barn would offer the community a location to experience the agricultural history of our community while providing a facility to host events of a larger nature in a weather protected environment.

The Kirkland House Society has demonstrated the ability to leverage public funding into greater value. Like the Kirkland House refurbishment, a significant number of community volunteers and donations can take the municipal funding and turn it into an asset worth far more. The Harris barn represents a similar opportunity where our Society can leverage community volunteerism and donations in re-erecting the barn and refurbishing it to a fully publicly owned and accessible building.

Further work would be needed to defme the terms of an agreement between the municipality and the Society, but the template used for the Kirkland House refurbishment would be a great model to build upon.

Please share this letter with the Mayor and Municipal Council and we look forward to another successful project.

Matt Rogers v

Att: Kirkland House Master Plan Drawing Attachment D Page 1012

LETTER OF UNDERSTANDING

HARRIS BARN

Dated for Reference ______, 2012

BETWEEN:

Kirkland House Foundation a society having incorporation number 8-0029989 and an address at 4140 Arthur Drive Delta, British Columbia V4K 2W8

(hereinafter called the "Foundation")

AND:

The Corporation of Delta 4500 Clarence Taylor Crescent Delta, BC V4K 3E2

(hereinafter called "Delta")

WHEREAS:

A. Delta wishes to preserve the historical barn structure currently located at 5561 64th Avenue, Delta, British Columbia and commonly referred to as the "Harris Barn";

B. Delta is in negotiations with the current owner of the Harris Barn to acquire the Harris Barn and relocate it the Delta-owned property at 4140 Arthur Drive, Delta, British Columbia, and legally described as:

Parcel Identifier: PID 025-992-511 Dedicated as Park on Plan BCP12371 (PARK DL 177 GP 2 NWD BCP12371)

also known as Hawthorne Grove Park, and commonly referred to as the Kirkland House site (the "Lands"); and

C. The Foundation has indicated a willingness to undertake interior modifications and improvements of the Harris Barn including creating an interactive agricultural display on the lower floor and a public assembly space on the upper floor of the Harris Barn, all in a manner and to a standard agreeable to Delta; Attachment D Page 2 of2

NOW THEREFORE, the parties understand as follows:

1. This Letter of Understanding is a summary of the understanding between Delta and the Foundation, as of the date first referenced above, regarding the framework for the parties' potential future agreements as to the modification, improvements, maintenance and occupation of the Harris Barn. This Letter of Understanding is not a binding agreement between the parties nor does it create any contractual obligations or rights;

2. If the Harris Barn is relocated to the Lands, in accordance with the terms of a written agreement to be drafted satisfactory to both Delta and the Foundation, the Foundation will provide volunteer labour and secure donated materials toward the completion of the interior modifications and improvements of the Harris Barn;

3. Pursuant to the terms of the above-mentioned written agreement, Delta will provide the Foundation with an amount of seventy-five thousand dollars ($75,000) to be used towards the cost of material and equipment required for the creation of public washroom facilities, life safety components (including interior staircase, railings, and emergency exits), and a person lift to the upper floor for the Harris Barn as part of Delta's 2013 Financial Plan, subject to municipal budget approval; and

4. Upon completion of all such construction works to the Harris Barn to the satisfaction of Delta and in accordance with the terms of the written agreement, the Foundation will enter into a Licence of Occupation with Delta for the maintenance and operation of the Harris Barn, in a form similar to the most recent licence agreement between Delta and the Foundation for the Kirkland House building and its surrounding lands. It is the intent of the parties that such a Licence of Occupation be put in place by June of 2013.

EXECUTED by authorized signatories of the parties hereto at Delta, British Columbia, this __ day of ,2012.

THE CORPORATION OF DELTA

Per: Lois E. Jackson, Mayor

Per: Angila Bains, Municipal Clerk

KIRKLAND HOUSE FOUNDATION SOCIETY

Per: Colin Campbell, President

Per: Matt Rogers, Vice President Attachment E Page 1 of 51

Macdonald &. Lawrence Timber Framing Ltd. PO Box 10, Cobble Hill, B.C. VOR 1LO Canada

Harris Barn Resoration Project Ladner, British Columbia April 2012

Contact: Gordon Macdonald [email protected] ph. (250) 360 6433 Attachment E Page 2 of 51

Macdonald &. Lawrence Timber Framing Ltd. 1356 Ball Road Tel: 001 (250) 743-8840 PO Box 10 Fax' 001 (250) 743-8862 Cobble Hill BC VOR 1 LO Email: [email protected] Canada Web: macdonaldandlawrence.ca

Alan Evans, AScI. - Project & Energy Manager Parks, Recreation & Culture The Corporation of Delta 4500 Clarence Taylor Cres Delta, British Columbia V4K3E2 20 th April, 2012 Dear Mr. Evans,

Request for Qualifications & Cost Estimate - Historic Harris Barn Relocation Project

Please accept the enclosed description of our capability and capacity to complete the work described under the current Corporation of Delta RiP, for the Historic Harris Barn Relocation Project as a Timber Heritage Specialist: a specialist carpentry company with particular expertise in the preservation / rehabilitation of timber strnctures.

On behalf of Macdonald & Lawrence Timber Framing Ltd, I thank you for considering our firm. This is a tremendously exciting project that has the complete support and enthusiasm of all our staff

In addition to answering your initial requests I enclose the following documents for your review:

.:. Description of M&L Qualifications & Capacity .:. Quotation from Cascade Engineering Group .:. Preliminary Drawings of Harris Barn identifYing the scope of repairs .:. CV's ofM&L key Principals G Macdonald and S Lawrence .:. Letters of Reference .:. Case Studies of relevant previous projects .:. M&L Insurance Certificates .:. WorkSafe BC Clearance Letter

Please don't hesitate to contact me directly if you require any further information.

Sincerely yours,

Gordon Macdonald Principal & Managing Director Attachment E Page 3 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

EXECUTIVE SUMMARY

Macdonald & Lawrence Timber Framing Ltd. M&L) is a specialist carpentry company based in the Cowichan Valley on Vancouver Island. The M&L team works both locally and internationally to design, build and erect new structural timber systems, and to conserve historic timber buildings.

M&L was recently asked to consider the practicality I feasibility of relocating an existing historic barn structure situated at 5561 - 64'h Street in Delta, to a new location at 4026 Arthur Drive, Delta. The request consisted of two parts:

Request Part 1 - Undertake an assessment of the structural integrity of the existing bam for the purpose of identifying issues I concerns which might limit or prohibit the relocation and adaptive re-use of this structure.

Request Part 2 - Provide a detailed cost estimate to undertake the following:

2.1 Structure Tear-Down of existing

2.2 Transportation to new location approximately 7.2

2.3 Barn Reconstruction:

2.3.1 Preconstruction Specifications & Drawings for new foundations, seismic upgrading and repairs

2.3.2 Construction including a new WRC shingle roof

2.3.3 Post Construction sign-off by BC Registered Professional Engineer

Page 2 of 10 AUachment E Page 4 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

Deliverable 1 - Feasibility: At the request of the Corporation of Delta I attended an orientation meeting on site April II '" 2012. I then returned to the site on Aril 13 th with my colleague and CAD Technician Graham Ogeland to perform a preliminary condition assessment for the purpose of informing our proposal and cost estimate. We were on site for only one day, but during this time we were able to perform a number of important and non-destructive investigations as follows:

i) Create a photographic record of the barn and its sun-mUldings ii) Create measured sketches of the interior and exterior of the bam, noting timber dimensions, section ~sizes and spans iii) Review the overall building geometry to determine how it is cun-enlly performing, and to identify possible structural deficiencies iv) Inspect elements from all exposed parts of the structure in search of deformation, decay, insect attack, etc. Also to better understand the building chronology (historic repairs, alterations, etc), and the quality, structural grades and growth characteristics of the timbers. v) Make readings of Moisture Content from various critical parts of the structure to inform our understanding of the decay mechanisms that are cUlTenlly in process. (Moisture Content above 20% is a key indicator of soft rot decay in softwood timbers) vi) Make readings of relative resistance (Microbore) to determine whether the timbers have structural integrity. Resistography is an objective measurement of wood resistance which is a key indicator of wood strength. Resistograph instruments allow us to better understand the hidden interiors of structural timbers, and they provide us with objective data sets that can be used to inform the specification of repairs and other structural engineering processes.

Summary - The results of our investigation indicate that it is safe and practical to achieve the proposed project. We did not identify any 'deal-breaking' issues with this structure that should prevent the project from moving forward, and I have no hesitation in recommending that the project should procced, assuming that an agreeable budget and schedule can be agreed. As expected with any structure of this age, an allowance should be made for the repair of several timbers that have decayed, and some of the elements are undersized by the definitions of modern Building Code (the rafters in particular). Additionally, the existing structure must be substantially upgraded in order to meet the requirements of the current seismic code. None of these issues are unexpected, and overall the barn is generally in good / excellent condition.

Page 3 of 10 Attachment E Page 5 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

Other considerations should include:

i) Health & Safety - Analysis should be made of the paint at the Milking Parlor to determine whether this contains lead, and if so, a mitigation plan must be put in place to ensure the safety of workers and public.

ii) Heritage - The Harris Barn falls within the scope of the Standards and Guidelinesfor the Conservation of Historic Places in Canada. Wherever possible the work should be consistent with Parks Canada recommendations for Rehabilitation. This is not an onerous requirement, but it does require a particular approach to the work, especially in regards the documentation of the existing stmeture, and the methods that should be used to distinguish new materials from old.

iii) Methodology - It is our recommendation that the most cost-effective method for achieving this proccss will be as follows:

a. Document the existing and label all components b. Create risk-assessment and dismantling methodology including a shoring plan c. Add temporary shoring as necessary d. Carefully dismantle e. Separate waste (to be left on site) f. Transport timbers to M&L workshop for repairs g. Repair the timber frame and make / fir new components as necessary h. Work with other members of the design team to make alterations as necessary to convert from barn to public space (fire-supprcssion, heavy-up floors, building envelope, etc) I. Transport the repaired barn to site J. Raise the frame on a new concrete slab (slab installed by others) k. Perform additional work as required to complete project (new building envelope, roofing, etc) I. Submit as-built (record) drawings and maintenance plan

iv) Salvaged Timber - There arc some salvaged timbers available for this project, currently stored in Delta. M&L has a band saw and re-saw mill available for conversion of these timbers into components that can be used for parts of the rehabilitated barn. The timbers would be ideal for items such as stairs, plank flooring, etc.

v) Salvaged plywood for Owner - It is recommended that the contractor calTY a sum for 2x lifts of new V,-in exterior plywood and arrange to deliver tbis to the owners in lieu of attempting to salv~ge the existing plywood from around the potato bins. The old material has been air-stapled and it will not be cost-effective to salvage.

Page 4 of 10 I. Attachment E Page 6 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

r , Ii '"

/ ilL, ... "'" rti;-:-;'f~ . /rft,'/tI?J.

, f. "1"'"", ....., , ~. ' li\ \"~~ t \"""''''''N~ qt ~ 1~II~tH\' ,1,~"'\A~I'~'1A,-.N VY\' oAV"V' '\1>. .. '\I AN\. ,

Some oflhe resitograph readingsJrom Harris 8am - Peaks reflect area.l" a/high .\·Irenglh, and tro/lghs reflecllolV streng/II / rol.

Page 5 of 10 Attachment E Page 7 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

Exploded view extracted/rom ol/r 3D model of Harris Barn

Page 6 of 10 Attachment E Page 8 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

Deliverable 2 - Cost Estimate:

Summary: Quote: % of Total: Shop Carpentry 59,716.64 18.5% Admin, Design & Engineering 26,113.08 8.1% Materials 33,346.66 10.3% Drayage 6,820.80 2.1% Craneage 6,526.80 2.0% Site Carpentry 134,553.12 41.6% Sub-Contractors 40,593.17 12.6% Rental Equipment 15,758.40 4.9% Other 0.0% Total: $ 323,428.67 100.0%

Please accept my Provisional Cost Estimate of $323,429 + HST for all labour, materials and equipment necessary to deliver the following scope of services:

Included:

• Detailed Design & Engineering including the development of a 3D CAD model, 20 output and Engineered Shop/Construction Drawings • Design and engineering of repairs as shown in attached drawings (red highlighter) • Liaison with local building authorities • Project coordination on site (Prime Contractor) including all necessary H&S planning and supervision plus liaison with WorkSafe BC as necessary throughout construction • Overall project engineering by M&L and their sub-contractor Cascade Engineering I Group. This includes 2x field reviews and relevant engineering schedules. • Portable washroom and potable water for our crew (assumed to be available at vacant cabins) • Installation ofa new WRC taper-sawn, untreated shingle roof (7-112 or 1O-in reveal) • All materials, labour and equipment necessary to repair, deliver and erect the barn at the new location. • New timber sill plates throughout (D-fir l2-in x 8-in) • New timber rafters and collar ties throughout (we have assumed D-fir 8-in x 4-in, with rafters at 30-in o/c, and l2-ft collar ties to suit) • New timber rafters (D-fir 4-in x 6-in) as indicated in attached drawings • All metalwork and fasteners to be HD Galv unless otherwise noted • Traditionally made taper-sawn pegs for reassembly • Portable power and fuel for all of our own work • Crew travel, accommodation and subsistence • Clean-up and removal of our carpentry/construction waste j • Record drawings and Owner's Manual for the care and maintenance of the barn

I Excluded:

• Pennits or fees • Course of Construction insurance for owner

Page 7 of 10 Attachment E Page 9 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

• Performance bond • Removal of waste from original location • Site security and/or temporary site fencing (we can supply this upon request) • Removal of foundations from existing site • Deisign and construction of new foundations at new site • Site security • Landscaping and groundwork • Upgrades / improvements to the barn other than specifically noted • Electrical, plumbing and mechanical work

Assumptions: • Start-up in June 2012 • Unimpeded access to the site during construction • Costs are subject to final design • Standard CCDC agreement with monthly applications/valuations and minimal reporting duties. • Payment within 15 calendar days of invoice.

Page 8 of 10 Attachment E Page 10 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

OUR TEAM

It is proposed that M&L will lead an expert team of consultants and sub-contractors to rehabilitate the Harris Barn. This team will be comprised of two firms that are assisted by sub-contractors and professional advisors:

Core Firms:

Macdonald & Lawrence Timber Framing Ltd., lead consultant and Prime Contractor: work planning, condition assessment, all aspects of repairs, material procurement, safe dismantling and re-erection at new location, maintenance planning.

Cascade Engineering Group Inc., structural engineering: connection detailing, shoring plan, field reviews and Schedules as required. Robin Zirnhelt, P. Eng is a senior partner of Cascade (CV attached). Robin will provide the engineering support that is critical to the success of this project.

Key Advisors:

Gordon Butt, M.Sc., P .Ag., P. Geo, principal of Madrone Environmental Services Ltd.

Dr Julian Dunster, R.P. Bio., R.P.F., M.C.I.P., MCIP certified Arborist, ASCA registered Arborist. Dr Duuster is an expert in the assessment of wood decay.

Page 9 of 10 Attachment E Page 11 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

REFERENCES & CONTACT INFORMATION

Pip Cheshire, Architect Cheshire Architects Limited, Levell 26-28 Hobson Street, Auckland New Zealand, PO BOX AMC 90952

PH +64 9 358 2770 FX +6493582771 EM mai\@cheshirearchitects.coll1 I Ian Ronalds, Architect 3762, West 15 'h Avenue, Vancouver, BC, V6R 278

PH 604 224 5505 FX 604 224 5553 EM [email protected]

Bill McLennan, Curator UBC Museum of Anthropology 6393 NW Marine Drive Vancouver, BC

PH 604 822 5919 FX 604 822 2974 EM [email protected]

AI Fastier, Progral1ll1le Manager Antarctic Heritage Trust Private Bag 4745 38 Orchard Road, Christchurch 8053, New Zealand

PH +64 3 358 0212 FX +64 3 3580244 EM [email protected]

Joel McCarty, Executive Director Timber Framers Guild 176 Pratt Road, Alstead Center NH, USA, 03602-3304

PH 603 835 2077 FX 888453 0879 EM [email protected]

Page 10 of 10 Attachment E Page 12 of 51

Macdonald &. Lawrence Timber framing Ltd. 1356 Ball Road Tel 001 (250) 743-8840 PO Box 10 Fax 001 (250) 743-8862 Cobble Hill BC VOR 1 La Email·[email protected] Canada Web: macdonaldandlawrence,ca OUR CAPABILITIES

Macdonald & Lawrence Timber Framing Ltd. M&L) is a specialist carpentry company based on Vancouver Island, in British Columbia, Canada. The M&L team works both locally and internationally to design, build and erect new structural timber systems, and to conserve historic timber buildings.

M&L specializes in working col1aboratively with architects, engineers and other professional clients in order to deliver logistically-challenging projects within agreed timetables and budgets. No single person or firm can provide all of the answers all of the time: M&L understands this, and knows that its best work is achieved through the cooperation and support of a larger team.

Our teams have delivered projects in some of the most complex environments to be found anywhere on the planet. From equatorial jungles to uninhabited islands, and from tree-tops to mountain tops, our people have delivered successful projects on five continents. Whether it is a time-critical project for television, or a budget-driven challenge for a non-profit organization, we thrive on tough logistical challenges. Many people assume that these sorts of projects have unlimited budgets and flexible timelines, but nothing could be further from the truth. We pride ourselves on delivering our work on time and on budget. There's really no mystery to how we achieve this: just good old-fashioned planning and plenty of hard work. As we are fond of saying, "Plan the work ... then work the plan!"

M&L typically works on three or four projects concurrently; project scopes and values range considerably from modest additions to complex multi-year projects that included a full range of design, engineering and construction management services. Annual sales revenue is circa $4.5M, with single project awards up to $42M. Most projects fall within the $250 to $400k range and are completed within 6 to 8 months from the time of award. M&L has a portfolio that demonstrates competence in new construction, timber engineering and the conservation of historic timber buildings. Increasingly, M&L has been called upon to answer design and build opportunities where challenging logistics and complex locations are common themes.

M&L operates CADworks 3D, Rhino CAD and AutoCAD Revit modeling software. 3D design models are the current standard for our industry. The advanced European software that we use was developed specifically for the design of timber structures and it is fully-integrated with CNC processes and compatible with all major CAD software. 3D models allow M&L to quickly blend our structural designs with other structural and architectural drawings to ensure that all aspects of the building fit together seamlessly. We can easily output our drawings in a wide variety of formats and file types, so that other designers can interact with them. By designing in 3D space, we can overcome the challenges associated with connection­ detailing for complex geometric shapes and structures that have a high number of individual timbers / components. Essentially this allows us design all aspects of a structure in advance, and ensure compatibility with other building systems and components. One of the chief benefits of this approach is that it reduces the sorts of costly errors that are typical of less integrated designs. 3D models allow us to reduce our contingencies and optimize our material use which ultimately means less waste for us and less cost for our clients.

M&L uses a variety of condition assessment protocols to inspect historic buildings and accurately determine their structural integrity. In addition to visual inspection, we use resistograph (micro-drilling) and ultrasonic tools to accurately and objectively determine the condition and strength of wood and timber elements. These tools can also be used to discretely assess the condition of heritage artifacts and architectural features. We use this information to guide our recommendations for repairs, which we typically present in both written specifications and drawings. All of our processes are consistent with the Attachment E Page 13 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

Standards and Guidelines for the Conservation of Historic Places in Canada and best conservation practice as defined by the lntemational Council on Monuments and Sites (ICOMOS).

M&L offers fully-engineered drawings, details and specifications for our timber buildings. We work very closely with our partners at Cascade Engineering Group, a boutique engineering firm that specializes in wooden structures and timber connections. In particular we have worked with Robin Zirnhelt P. Eng, and Reid Costley P. Eng, for many years, and know them both to be capable and innovative problem-solvers. The close relationship that we enjoy with our structural engineers gives us the ability to inform our designs with good engineering principles from the onset: ensuring that our projects arc structurally optimized and therefore more cost-effective as a result.

M&L is regarded as an industry leader for safe work practices, and the company principals are frequently called upon to deliver training to other firms. For over IO-years, Gordon and Steve have been delivering formal training workshops and seminars to the timber framing industry via the Timber Framers Guild, the Carpenters Fellowship and other not for profit organizations. Gordon literally 'wrote the book' on height safety for the timber framing industry when he developed the Safety Curriculum for journeyman timber framers (the Timber Framing Apprenticeship was fonnal1y recognized by the US Department of Labor in 2009), and has published several articles on the subject of safe work practices. M&L is a fully-insured and WorkSafe BC-compliant company with an impeccable safety record.

Our business consists of approximately 34 full-time staff of various nationalities, operating out of a fully­ equipped 18,000 sq ft sq carpentry workshop at Bamberton in the Cowichan Valley. Among our various workshop resources, we operate a very accurate sawmill and resaw that can be used to prepare or re­ dimension timbers up to 60-ft in length. Our waterfront facility is located at a deepwater port with a roll-on / roll-off industrial barge facility, and a shared day-dock that will accommodate small boats, water taxis and float planes. We are just a short hop from Victoria International Airport (YY J), and of course we also enjoy superb water access to the Pacific Coastal Region.

M&L has an excellent supply of local, sustainable timber, and we are proud to be the first and only FSC­ certified timber framing company in Canada. M&L has a great deal of experience with creating appropriate specifications for structural timbers (species, structural properties, moisture content, durability, etc) and is frequently called upon to provide expert advice to architects and designers in this regard. Additionally, M&L has the capacity to visually-grade timbers in accordance with NLGA guidelines for structural timbers, and can provide registered grading certificates when required. M&L is familiar with a wide range of destructive testing and mechanical testing methodologies, and has previously been responsible for developing testing procedures in order to refine / justify innovative structural designs on several occasions .. This sort of testing is highly specialized, and M&L employs testing houses and laboratories on a case by case basis depending on the specific needs of each project.

Over the years, our team has developed comprehensive tools for ensuring quality assurance and quality control in order to achieve specifications correctly the first time. Good work planning and good communication is fundamental to safe and effective project implementation, and M&L is well-versed in this, Indicative of this strategic approach, M&L has successfully delivered a number of challenging projects that were initially regarded by competing firms as 'utterly impossible'. Several such examples are included in this submission. Attachment E Page 14 of 51

Macdonald &. Lawrence Timber Framing Ltd. 1 356 Ball Road Tel. 001 (250) 743·8840 PO Box 10 Fax : 001 (250) 743·8862 Cobble Hill BC VOR 1 LO Email : Inro@rnacdonaldandlawrence ca Canada Web: macdonaldandlawrence.ca

SELECTED M&L PROJECTS

Shackleton's Hut with Tabular Berg - Photo G Macdonald, Feb 2007

Ross Sea Heritage Restoration Project, Antarctica, (Since 2003 and ongoing)

As the Lead Building Conservator for New Zeal and-based Antarctic Heritage Trust, Gordon heads a team of international expert s working to save the oldest surv iving buil dings i n the Antarctic, dating from the Heroic Age of Antarctic Exploration: the expedition huts of Edwardian heroes Scott, Shackleton and Borchgrevink. Two of the buildings have been placed on the World Monuments Watch List of 100 Most Endangered Sites. Gordon has worked on the ice for the past eight seasons, leading repairs to Sir Ernest Shackelto n' s 'Nimrod' hut at Cape Royds. He is now focused on t he restoration of Captain Robert Scot t's 'Terra Nova' hut located at Cape Evans. During a 2006 visit to Shackleton's hut, Sir Neil Cos sons (Chairman of English Heritage) sai d, "Without question, this is the most ambitious and logistically complex restoration project ever attempted. " Project Value - Circa $32M Architectnre - Pip Cheshire Architects, NZ Engineering - Opus International, NZ Attachment E Page 15 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

The Bastion, Nanaimo Be (summer 2010)

Built by the Hudsons Bay Company in 1853 to protect their mining interests around Nanaimo, The Bastion is one of the oldest buildings in Be. The building is octagonal in plan with 3 floors, the top one beingjettied out over the lower two. The building is located close to Nanaimo harbour and bristles with gun ports. It is made from hewn logs of cedar and fir fitted to columns at the corners with a tongue and groove joint. This style of construction known as "piece sur piece" is one of its primary character defining elements and is common in Hudsons Bay Company buildings across Canada.

The scope of work expanded when tbe City asked M&L to carry out repairs to the floor beams of the 2'd and 3'd floors. These had required strengthening and an earlier program of work has added steel beams to the sides which were now considered unsightly. M&L achieved a successful result by sawing the beams in half lengthways and bonding the halves back together with the steel beams hidden inside. To achieve this additional work it was necessary to lift tbe entire roof off of the building and place in on the adjacent plaza to allow access to the floor beams and to completely dismantle the building. After a few months of detailed repair work both on and off site, the pieces were re-assembled. After re-assembly the Bastion received a new coat of paint with special caulking between the logs and a rain screen covering will be used during the winter months to protect the sides of the structure from the coastal weather.

1112011 M&L lVas presellted lVith the prestigiolls Olltstalldillg Achievement AlVord by Heritage Be, fol' tile cOllservatioll ofthe Nallaimo Bastioll

Project Value: Circa $230K Consultant: Reed Jones Christoffersen Engineering: . Cascade Engineering Group M&LLead: Steve Lawrence Attachment E Page 16 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

Bill Reid's Haida House at the Museum of Anthropology, UBC.

Rehabilitation of Haida Honse, Museum of Anthropology, UBC (completed 2009)

Originally constructed my master artists Bill Reid and Doug Cranmer, the Haida House is a reproduction of a high-status C 191h Haida Dwelling, and it forms an exhibit at the Museum of Anthropology at UBC, Material procurement was a major focus of this project, and it was only when M&L salvaged and reconditioned the roof beams from a similar structure at the Royal Be Museum in Victoria, that the project could finally move forward. This building is used for cultural events teaching and ceremonies; and it is also an important art object within the museum collection. The Haida House is situated among numerous (priceless) carvings and other artifacts, requiring M&L to lift and place work the individual beams that weighed up to 55001bs, with great care and attention. Once the roof structure was rehabilitated, M&L installed 9ft long. hand-split cedar roof planks (also made by M&L) over the whole building. M&L completed the repairs on budget and on time, and the new exhibit was successfully opened in January of2010.

In 2011 M&L was presented with a Heritage Be Award ofHonol/r,for the conservation of the Haida HOl/se.

Project Vale: Circa $300K Architecture: Ian Ronalds Architect, B. C. Engineering: Jim Mandelli Engineering, B.C. M&LLead: Gordon Macdonald Attachment E Page 17 of 51

MACDONALD & LAWRENCE TIMBER FRAMING

Rehabilitation of the Native Sons Hall, Courtenay, BC (2009 and ongoing)

The Native Sons Hall dates from 1928 and was designed by William Hagarty, a prominent local architect and constructed by Bill Eastman, one of Canada's foremost bridge builders. The roof system is supported by log trusses with a clear span of approx 60ft. Constructed using cedar log palisade walls it has been in constant use as a community building for over 80 years. M&L were engaged by the City of Courtenay as heritage consultants and carried out a detailed condition assessment using a variety of non-destructive methods such as micro drilling and ultrasonic sound to identify areas and extent of decay. Subsequently M&L provided rep0l1ing, design, engineering and specification of repairs to the building envelope / log walls, roof structure and floor suucture. The log roof trusses work velY hard and were found to be under built and slowly failing under heavy snow loads. These major stmctural elements were upgraded in such a way that the repairs are almost invisible to users of the building and they now meet modem building code criteria. M&L were also engaged as a specialist sub-contractor by the General Contractor to carry out all of the structural and envelope repairs using traditional materials and techniques in keeping with the Standards and Guidelines for the Conservation of Historic Places in Canada.

III 2011, Be Heritage presellted M&L with all Award of HOllour for the rehabilitatioll of the Native SOliS Hall.

Project Value Circa $250K I Architecture Dishlevoy Hagarty Architects Engineering Cascade Engineering Group I M&LLead Steve Lawrence Attachment E Page 18 of 51

MACDONALD & LAWRENCE TIMBER FRAMING LTD

,,

1\ I

Kinsol Trestle, Koksilah River, Vancouver Island, Be

Rehahilitation of Historic Kinsol Trestle (since 2007 and ongoing)

The Kinsol Trestle is a significant wooden railway bridge that crosses the Koksilah River at Mile 51.1 on the decommissioned CNR Cowichan line. Originally conceived by the Canadian N011hern Pacific Railway in 1917, construction was delayed by the First World War and it wasn't until 1920 that the bridge was finally completed. The Kinsol is the highest wooden trestle remaining in the Commonwealth (128 ft), and with over 1.2 million board feet of timber it is one of the largest wooden bridges in the world. M&L was part of a multi-disciplined team of experts led by Commonwealth Historic Resource Management Ltd (CHRML) and contracted by the Cowichan Valley Regional District (CVRD) to assess the feasibility of conserving the Kinsol Trestle during 2007-2008. During this period, M&L performed a detailed condition assessment of the structure (largely by roped access) and worked with retired CNR staff and others to understand the chronology of previous repairs. The assessment showed that it was safe and practical to rehabilitate the bridge for pedestrian / cycle / equestrian use as part of the 16,000 km Trans Canada Trail. This information was pivotal in securing local, provincial and federal funding for the project. In March 2010, M&L was selected as the Prime Contractor and Timber Conservation Specialist.

In 2012 M&L was awarded the Hallmark Heritage Society award for this project.

Project Value: $7.2M Architecture: Stantec Engineering Heritage: Commonwealth Historic Management Resources Ltd Engineering: Joost Meyboom, MMM Group Client: Ministry of Transportation & Infrastructure BC I Attachment E Page 19 of 51

MACDONALD & LAWRENCE TIMBER FRAMING LTD

Completed structure, Suriname - Photo S Lawrence Oct 2006

Pavilion for Conservation International, Suriname (2006)

On behalf of the non-profit organization Timber Framers Guild, Gordon and Steve led a 17- person team of professionals and volunteers to the South American jungle, where they joined 12 locals for the raising of this 140' long, 3-storey frame for the NGO Conservation International on the Central Suriname Nature Reserve, approximately 120 miles up the piranha-infested Coppemame River. The frame consists of 2166 cu ft of brownheart, purpleheart and kope timbers. Each of the 657 timbers, weighing up to 1800 Ibs a piece, was transported by dug-out canoe and lifted onto the site with a 400' long, site-made highline system designed by M&L and TFG engineer Grigg Mullen. The frame was raised by hand, with single lifts up to 12,800 Ibs. The team also laid more than 15,000' of greenheart decking by hand, before topping-out on Suriname's Independence Day.

Project Value - Circa $800K Architecture - Springpoint Design, USA Engineering - Virginia Military Institute, USA Attachment E Page 20 of 51

BUCKINGHAM PALACE

20th November 1997

Prince Philip and I are delighted and deeply impressed with the marvellous work of restoration of the fire damaged area of Windsor Castle. Being anxious to show our appreciation of the skill and dedication, which you and the others involved in the project have devoted to it, we have had this special medallion struck to mark the completion of the restoration and it comes with our grateful thanks.

Steven Lawrence, Esq. Attachment E Page 21 of 51

HISTORIC SCOTLAND

To whom it may concern.

Reference for:

Mr Steve Lawrence Project Manager Carpenter Oak & Woodland.

I am writing as Principle Architect and Project Manager for Major Capital Projects in Historic Scotland .

My involvement with Carpenter Oak and Woodland and Mr Lawrence started in 1995 when we were looking for contractors to tender for the construction of a med ieval hammerbeam roof at the Great Hall in Stirling Castle. The company won the competitive tender and construction work was undertaken at the end of 1996. The contract va lue was £330k for the hammerbeam roof with an add itional £60k for; cap houses, gallery scree n, access sta irs, transe stru cture and external timber screens. All items were carried out to cost, programme and to the required exception standards.

This was a very complex project, requiring exacting su rvey skills, and an in-depth knowledge and understanding of medieval jointing and construction systems and a high level of project management skills. The success of the project was down to the great team work culture of Carpenter Oak & Woodland there attention to detail and the project management and site organisational skills of Mr Lawrence.

I have no hesitation in recommending Mr Lawrence's expertise in medieval timber framing , project management and site organisation and would be happy to provide more information if require. I will end with an excerpt from the Post Project Evaluation report on the Great Ha ll (see below) and note th at we have continued to use Carpenter Oak and Woodlands services on a variety of projects sin ce the comp letion of the Great Hall .

Post Project Evaluation Report, Section 5. Performance of Project Participants:

Hammerbeam Roof: Carpenter Oak & Woodland Co Ltd . Exceptional design and construction service, a joy to work with .

~=IJ ____ Peter Buchanan Project Manager for Historic Scotland

09.09.2004

1.1I 11/!lIIore Ho//.\.(', Sa fHbu/"v I'LIU', Ed;II/llfl'j{/r fllle) ISH '/'elephulI l' 013J 6688600

\\1 ~'\lI\;r'.\R['I rilL NAIION S 1\1111 111111111\(.1 1\:>.:1) 1'1/0\1011 II!; 11\'IlIIlSrI\1'>Illll\"l, ,\NI' INl{nMlNl Attachment E Page 22 of 51

November 2 2007

To whom it may concern,

Re: Gordon Macdonald t have had the pleasure of working closely with Gordon Macdonald on the conservation of the 'historic era' explorers huts at Ross Island in the Antarctic. These are huts constructed in the first two decades of the twentieth century to act as bases for their explorations of the Antarctic. The huts include those at Cape Royds, Cape Evans and Hut Point, the first being constructed by Earnest Shackleton, the others by Robert Falcon Scott and a further hut at Cape Adare on the Antarctic mainland constructed by Carston Borchgrevink is also part of the program.

After a century of abandon, neglect and in the latter half of the twentieth century well meaning amateur repair, the Antarctic Heritage Trust has been established to undertake the careful and considered conservation of these huts to ensure their survival into the foreseeable future. The Trust has established a project team of consultants to define and coordinate the goals, scope and methodology of work undertaken on site by specialist builders and conservators employed directly by the Trust.

I have been a registered architect for thirty years, have established and run a practice of some one hundred and sixty architects and support staff and now run a practice of twenty architects engaged in specialist institutional projects. I am a Fellow of the New Zealand Institute of Architects, a Distinguished Alumni of Auckland University and was until recently an Adjunct Professor at the School of Architecture University of Auckland.

The Antarctic project team includes a project manager, project coordinator, a conservation architect, Gordon and myself as general architect. We are joined from time to time by specialist structural and services engineers as required. The team has met weekly over the last six months via teleconference to coordinate the current southern summer season's work at Cape Evans. These meetings are formally run and minuted and although each member has been chosen for their specialist knowledge the free exchange of views and knowledge is especially encouraged. c Cheshire Architects Limited Level 1 26-28 Hobson Street Auckland NZ PO BOX AMC 90952

PH +64 9 358 2770 FX +64 9 358 2771 EM [email protected] WB cheshirearchitects.com Attachment E Page 23 of 51

I have been continuously impressed by Gordon's complete engagement with the project, his work spanning from the minutiae of construction detail to the logistics of identifying and supplying the myriad number of materials and tools to achieve complex conservation work at a site with the most tenuous of transport links. He has thought carefully about the complex environmental loads on the building fabric and how the ensuing damage might be repaired now and prevented in the future. Such thinking is guided by his drawing on extensive experience, careful site observation and note taking, energetic research, lateral thinking and the free exchange of ideas.

The project is being undertaken within the ICOMOS guidelines and principles and at all times Gordon's advice and work shows a sound knowledge of the spirit and specifics of the protocols and a carefully considered understanding of critical issues that need to be addressed in preparation and on site to ensure these principles are adhered to. This concern stretches from the careful identification and selection of appropriately skilled and briefed personnel and suppliers to the application of appropriate craft skills and technology to meet project goals. That ICOMOS principles are being met in the hostile work environment of the completed project at Cape Royds and the Cape Evans project currently at hand is due in large part to Gordon's intelligent and skilled contributions as craftsman on site , work planner and logician off site and active member of the project coordination team .

I have benefited 'greatly from Gordon's experience and careful reflection, enjoy his enthusiasm and good humour and thoroughly recommend him for similarly demanding projects.

Pip Cheshire Architect c Cheshire Architects Limited Le vel 1 26-28 Hobson Street Auckland NZ PO BOX AMC 90952

PH +64 9 358 2770 FX +64 9 358 2771 EM [email protected] WB cheshirearchitects.com Attachment E Page 24 of 51 ~ The National Trust for Scotland

WCI1lYS~ House 28 CharioUl! Square Edinburgh EH2 4ET Telephone (0 13 1) 2439300 fax (0131) 243930 ] website W\-v\V. l1l s,org.uk

1 September 2004

To Whom It May Concern:

Re: Steve Lawrence

Steve Lawrence currentl y works as Project Manager with Carpenter Oak and Woodland Co Ltd, Scotland. I have kno wn him for about 10 years and, during my time as Director, Centre for Conservation Studies, University of York, England , 1 in vited him and others from the fi rm to give a whole day's teaching during our Study Week on Conservation of Wood . I can confirm that he is regarded in the UK as being an outstanding practitioner in the use of hi gh-quality timber for constructional purposes. In addition, he makes an outstanding contribution to heritage carpentry through his exceptional technical knowledge oftbe philosophy of conservation .

1 strongly . ill to YOll in these terms.

.:J ... ------

Dr Peter Burman MBE Director of Conservation & Property Services

I

}.Jall'UII HRFI The Prince Charl es, Duke of ROlhcsay KG KT GCI3 m"j Presidell' The Ea rl of Dalkeith KBE DL Chairman Prolessor Roger J Wht!

CHRIS COCHRAN BArchFNZIAMNZM CONSERV A TION ARCHITECT

20 Glenbervie Terrace, Wellington, New Zealand Phone 04 - 472 8847 Fax 04 - 472 8846 Email [email protected]

30 November 2007

GORDON MACDONALD

I first met Gordon Macdonald in November 2003 at a Workshop in Christchurch, New Zealand run by the Antarctic Heritage Trust. This was to plan a strategy for the conservation of the heroic era huts in the Antarctic, and it involved a multi-disciplinary team including architects, historian, archaeologist, artefact conservator, conservation carpenter and others; these specialists ·came from Australia, North America, the United Kingdom as well as New Zealand.

I was very impressed by Gordon Macdonald's contribution to the discussions at this Workshop. He was clear and logical in his thinking, deeply imbued in the ethics of conservation, and he provided valuable input whenever technical and conservation issues were discussed.

In the intervening time, Gordon has gone south for three summers to work on Shackleton's 'Nimrod' Hut at Cape Royds, built in 1907. During this time, he has been responsible, most recently as Leading Building Conservator, for significant repair work on the hut. The field reports provided by Gordon have been a model of precision, with his field sketches, notes and photographs providing all the information that could be desired by the Antarctic Heritage Trust. High quality recording of site work has always been an important aspect of the Trust's work, and Gordon has exceeded expectations with his records. Judging from these reports, the standard of finish of Gordon's work is of the highest quality, and all requirements of the Conservation Plan for the hut have been met in carrying out the work.

The same thoroughness and attention to detail can be seen in the document 'Carpentry Methodology, Cape Evans' prepared by Gordon to guide future on-site work on the huts. This will be a valuable tool for the Trust well into the future, and may have a much wider usefulness in the conservation of timber structures. Attachment E Page 26 of 51

Work in the Antarctic demands resourcefulnessrand work on internationally significant buildings demands the highest levels of technical competency. Gordon has brought these qualities to the work of the Antarctic Heritage Trust, and I would have every confidence in recommending him for the most challenging of timber conservation projects.

Chris Cochran

Editor and conservation architect for the Conservation Plans prepared by the Antarctic Heritage Trust for the heroic-era huts at Hut Point, Cape Royds and Cape Evans. Currently advisory conservation architect for the Cape Evans project. Attachment E Page 27 of 51

Project # 12-191 Page 1 Initials

April 19, 2012

Macdonald & lawrence Timberframing PO Box 10 Cobble Hill, BC VOR 1LO Canada

ATTENTION: Gord MacDonald

Re: Harris Barn Restoration, Ladner, BC Structural Engineering Consultation

Regarding the Harris Barn Timber Frame Restoration we thank you for your request for proposed structural engineering services. Based on information received to date, we are pleased to submit the following proposal for your consideration.

PROJECT DESCRIPTION The project is understood to be a historic timber framed barn built circa 1900-1905. It was moved when a milking parlor was added in 1940. The plan area of the barn is approximately 85ft x 58ft with a lower and loft level. The structure is a knee braced common rafter post and beam system in a 5 bent, 4 wall post configuration. The project scope work proposed by Macdonald & Lawrence (M&L) is as following: • Document existing • Add temporary shoring as necessary • Carefully deconstruct • Transport to M&L shop for repairs • Make repairs • Work with design team to make alteration as necessary to convert from barn to public space (fire-suppression, heavy-up floors, building envelope, etc) • Transport repaired barn to new site 8km from original, still in Delta • Raise frame on new slab (slab by others)

SCOPE OF ENGEINGEERING SERVICES The scope of structural engineering consultation is expected to be follow the following phases :

Preliminary Design Phase • Attend online meeting or conference call to discuss approach and field observations • Provide initial review of structure as shown on drawings provided by M&L based on field measurements and notes • Determine how the structure is performing with respect to modern building codes • Field Review of existing in-situ structure if required • Identify areas of concern and present possible solution approaches • Communicate ideas through red pen mark-ups of M&L drawings

HEAD OFFICE 101 , 621 10th Street, Ccmmore, AS lIW"lA2 .03678 .• 211 CAlGARY 1415 281h 5"'" NE. C"lgo.y, AS T2A 2P6 403769.4799 ,ERNIE 542B 2nd Avenue. F{~mi(l , Be VOB 1MO 2504232015

CAS CADE ENGINEER ING GROUP 0,.,30 Yeon 01 C"oli,. SI,velu,.' cegweb.ca Attachment E Page 28 of 51 Project # 12-191 Page 2 B

Detailed Design and Reconstruction Upon completion of the Preliminary Design Phase, this estimate and scope will be reviewed to determine the level of design effort required to complete the project. This phase is anticipated to entail: • Attend online meeting or conference call • Review of remedial work proposed my M&L • Detailed design review of member and existing connections • Review of connection detailing for restoration details such as scarfs • Coordination with the Engineer of record for design approach, and interface connections with the new foundation, shear walls, roof and floor diaphragms. • Communicate revisions through red-pen mark-ups • Seal shop drawings upon our satisfaction with the design and detailing • Provide guidance for construction issues

FEE SCHEDULE Fees Preliminary Design Phase $2,500 Field Review if required - estim·ate $2800 if required Detailed Design and Construciton Phase $3,400 (Hourly estimate) Estimated Total $5,900

Note: Estimates are based on hourly rates per the attached Schedule A. Site visits are available at our hourly rates and a cost recovery basis. The above is exclusive of the Goods and Services Tax. Disbursements such as reproductions, courier charges, mileage, and long distance phone calls are to be billed on a cost recovery basis plus 10%.

CONDITIONS OF ENGAGEMENT The conditions for engaging this office are as follows: • Accurate timber frame shop drawings must be provided for use as base plans to determine geometry. • All applicable architectural and structural drawings produced by other consultants are to be provided for reference and coordination • We assume that this project is going to proceed through a normal design process with typical amounts of time spent. Should the project deviate from the normal, we will notify you and if action is not taken to bring the project under control, extras may be billed for unexpected additional work from our office. • Adequate advance notification for field reviews must be given. • Engineering services not included in the fixed fee design proposal are: • Changes in scope or complexity beyond the project as originally described.

HEAD OffiCE 101,621 10th Slreal , Caflmore. AB T1W 2A2 403678.4211 CALGARY 1& 15 28lh Slreet !'-.IE, ( Ilgor 'I, AS T2A 2P6 403.269.4799 F[RNIE 542B 2nrt Avenue, F~Hlic , Be VOS lMO 250 423 2015

CASCADE ENGINEERING GROUP 0,., 30 Yeo" 01 C,.ol;,. Shod"o, cegweb.ca Attachment E Page 29 of 51

Project # 12-191 Page 3 Initials

• Preparation of alternate designs after the Preliminary Design Phase. • Work resulting from changes due to construction cost over-runs. • Design of non-structural elements such as cladding, curtain-walls and site work elements beyond the project as originally described. • Design of foundation, walls, roofs and floors designed by the engineer of record. • Work required resulting from errors or revisions by the contractor.

This fee proposal for your consideration is based on information received to date and our interpretation of the level of consulting services required for this project. Please feel free to contact this office should you have any questions or comments.

We trust the above is satisfactory. We thank you once again for this opportunity and are pleased to be invited to be a part of your team on this project.

HEAD OFFICE 101,621 lOrhSlreel,Conmore,AB llW2A2 A03 678.A211 CALGARY I A1 5 28th Strcet t..JE, ((llgm)" AS T2A 2P6 A03.269 .• 799 FERNIE 5426 2nn Avenue, Fernie, Sf VOS 1MO 250.232015

CASCADE ENGINEERING GROUP 0",30 Yeo" 01 (,.olive Shu""" cegweb.ca Attachment E Page 30 of 51

Project # 12-191 Page 4 Initials

CONTRACT

Standard Short Form Contract Between Client

Macdonald & Larence Timberframing Ltd. Client (party to be invoiced) Gord Macdonald Client Contact PO Box 10 Cobble Hill, BC VOR lLO Canada

Billing Address (250)743-8840 Client's Phone Number

Client's Signature

Client Rep/ Compony (if not Client)

Billing Address

Client's Phone Number

Client's Email Address

Client's Signature

and Cascade Engineering Group

ROBIN ZIRNHELT Cascade Representative

AGREEMENT: The Client and Cascade Engineering Group agree to the following Terms, Definitions and General Conditions:

HEAD OFFICE 101,621 lOlhSlreel,Conll1ol'c,AB llW2A2 403678.4211 CALGARY 1.d 15 28th Street NE, (ellgolY, AS T2A 2P6 403.2694799 FERNIE 5428 2nd Avenue, F~fIlio , Be VOB 1MO 250,232015

CASCADE ENGINEERING GROUP 0,,, 30 Y"",oICreol;,eSlru

Project # 12-191 Page 5

TERMS B 1_ Cascade Engineering Group's Scope of Services as described in the fee proposal above.

2. The Client will pay the Consultant fees and Reimbursable Expenses as set out in the fee proposal letter.

3. Payment: Invoices will be submitted monthly based on percentage completion and are due upon receipt. On invoices unpaid after 30 calendar days, interest will be charged monthly at a rate of 2% per month. Reimbursable Expenses are charged at cost plus 10% for administration. Any retainer will be credited against the final invoice. Value added taxes (GST, HST) will be invoiced and payable in addition to fees and Reimbursable Expenses as applicable. Completion certificate and letters of assurance will not be issued until fees, including Field Review costs are paid in full.

DEFINITIONS In this Contract the following definitions apply:

Additional Services: Those services which are not contemplated at the time of Contract execution and therefore cannot be identified then as being included in the Contract but which, with the Client's written permission, are subsequently added to the scope of services agreed to in the Contract.

Client: The person or entity identified as such in the Contract.

Construction Cost: For the purpose of percentage fee calculation, the Construction Cost is the contract price(s) of all project elements designed or specified by, or on behalf of, or as a result of coordination of Cascade Engineering Group, including cash allowances, building permit fees, changes, construction management fees or other fees for the coordination and procurement of construction services, and all applicable taxes, excluding value-added taxes, whether recoverable or not.

Where there is no contract price for all or part of the project, or if construction does not proceed, the Construction Cost shall be the statement of the probable cost of construction, as agreed to in writing by the Client and the Cascade Engineering Group, at market prices at the anticipated time of construction. Construction Cost excludes the following: • the compensation of Cascade Engineering Group and Sub-Consultants, • other professional fees which are the responsibility of the Client, or • the land cost, land development charges or other costs which are the responsibility of the Client.

In the event that the Client furnishes labour or material below market costs, or recycled materials are used, for purposes of establishing Cascade Engineering Group's fees the Construction Cost includes the cost of materials and labour necessary to complete the work as if materials had been new and as if labour had been paid for at market prices at the anticipated time of construction.

HEAD OFfiCE 101,621 IOlhSlreet,Conmore,AB l1W2A2 '03678.'211 CAlGARY 1415 28th Sireel NE, Colgoly/ AS T2A 2P6 .03 769 4799 FERNIE 542B 2nd Avenue, F!Ju\ie, Be von lMO 250 423 2015

cegweb.ca Attachment E Page 32 of 51

Project # 12-191 Page 6 Initials

Cascade Engineering Graup: The firm, engaged by the Client, to provide professional services In the discipline(s) designated on the Contract form. Cascade Engineering Group includes the officers, directors, employees, representatives and Sub-Consultants.

Can tract lar Cascade Engineering Group (Cantract): The undertaking by the parties to perform their respective duties, responsibilities and obligations as described in the Agreement, Definitions, General Conditions, and attachments where applicable. Unless and to the extent superseded by a more detailed contract, this Contract governs regarding Cascade Engineering Group's services and Client's obligations.

Instruments 01 Service: The documents prepared by or on behalf of Cascade Engineering Group including, but not limited to, plans, designs, sketches, drawings, models, graphic representations, photographs, reports, specifications and opinions.

Managing Consultant: The consultant engaged by the Client to provide overall coordination of and communication with Sub-Consultants and Other Consultants for the project. The Managing Consultant is (as applicable to the project) the "Coordinating Registered Professional" as defined under the building code or building bylaw and the "Consultant" as defined under Canadian Construction Documents Committee (CCDC) Standard Construction Contract Forms .

Other Consultants: Consultants engaged by the Client and listed on page 1 that are to be coordinated by the Managing Consultant.

Project Budget: The Client's estimated total expenditure for the entire project. It may include, but not be limited to, the Construction Cost, professional fees, costs of land, and all other costs to the Client for the project.

Reimbursable Expenses: Those expenses paid for by Cascade Engineering Group on the Client's behalf that may include, but are not limited to, the expenses of Sub-Consultants, copying, reproduction, CAD plotting, delivery, courier, fax, long distance telephone, travel, lodging, meals, photography, permits, models, renderings and applicable sales and value added taxes including GST.

Sub-Consultant: A registered architect, professional engineer, or other specialist consultant engaged directly by Cascade Engineering Group in connection with the project.

GENERAL CONDITIONS 1. Copyright: Copyright and moral rights for the Instruments 01 Service prepared by, or on behalf of, Cascade Engineering Group belongs to and remains the property of Cascade Engineering Group whether the project for which they are made is executed or not. Submission or distribution of Cascade Engineering Group's Instruments 01 Service to meet regulatory requirements or for other purposes in connection with the project is not to be construed as publication in derogation of the Cascade Engineering Group's reserved rights. The Client's use of the Instruments 01 Service is contingent upon full payment to the Consultant for services rendered.

HEAD OfFICE 10J,621 10th STreeT. (onmare, AS l1W 2A2 403 678.'211 CALGARY 1.415 28 th Stree1 !'-IE, C(119011, AS T2A 2P6 403269.4799 FERNIE 542B 2ml Avenue, Felflie, Be VO I ~ 1MO 250 "23 2015

CASCADE ENGINEER ING GROUP O"Cf 30 Venn of (.eative Slruclure~ cegweb.ca Attachment E Page 33 of 51

Project # 12-191 Page 7 Init ials

2_ Dispute Resolution: The Client & Cascade Engineering Group shall make all reasonable efforts to resolve any dispute arising from this Contract by amicable negotiations and agree to provide, on a 'without prejudice' basis, full and timely disclosure of relevant facts, information and documents to facilitate these negotiations. If the parties have been unable to resolve a dispute, either party may, by written notice, require the appointment of a mediator in accordance.with the latest edition of the Canadian Construction Documents Committee (CCDC) 40, "Rules for Mediation and Arbitration of Construction Disputes", to assist the parties to reach a resolution. Unless the parties agree otherwise, mediated negotiations shall be conducted in accordance with those Rules as amended as follows: 2.1 The term "the Contract" within CCDC 40 refers to this Contract. 2.2 For references in CCDC 40 to schedule, time, extension of time period, and termination if no contract; the time period shall be adjusted from "10 Working Days" to read "15 calendar days".

3. Environment: Cascade Engineering Group is not responsible for: 3.1 discovery, reporting, analyses, evaluation, presence, handling, removal or disposal of mould, toxic or hazardous substances or materials in any form at the Client's project site; 3.2 advice of independent experts respecting the exposure of persons, property, or the environment to mould, toxic or hazardous substances or materials in any form at the Client's project site; or 3.3 selection of independent experts engaged by the Client or Contractor as applicable.

4. Field Review: Field review is performed at the sole discretion of Cascade Engineering Group to observe whether or not the work of a contractor retained by the Client is being carried out in general conformity with the intent of the Cascade Engineering Group's construction documents, applicable codes and permits.

5. Limitation of Liability: claims which the Client has or hereafter may have against the Cascade Engineering Group in any way arising out of, or related to Cascade Engineering Group's duties and responsibilities pursuant to this Contract, shall be limited in accordance with the ACEC31. "Claim" or "claims" shall mean a claim or claims whether in contract or tort". No claim may be brought against Cascade Engineering Group in contract or tort more than 2 years after the services were completed or terminated under this Contract. Cascade Engineering Group shall not be responsible for: 5.1 failure of contractors, retained by the Client, to perform the work required on the project; 5.2 design of, or defects in, equipment supplied or provided by the Client for incorporation into the project; 5.3 cross-contamination resulting from investigations; 5.4 damage to existing subsurface or concealed structures and utilities; 5.5 decisions made by the Client which were made without, or contrary to, or inconsistent with, Cascade Engineering Group's advice; 5.6 interpretation by an authority having jurisdiction which differs from that of Cascade Engineering Group regarding statutes, regulations, laws and bylaws; 5.7 consequential losses, injuries, delays or damages suffered by the Client, including but not limited to, loss of use or earnings, or interruption of business;

HEAD OFFICE 101,62\ 10th Street, (clnmote, AS llW 2A2 403678.4211 (ALGARY 1A \ 5 28th Sireel NE, Colgol)', AS T2A 2P6 403.269.4799 FERNIE 5428 2nrl Avenue, Fernio , Be VOS lMO 2504232015

CAS CA DE ENGINEERING GROUP 0 •., 30 Yeo" 01 ("ali•• S'oodu,., cegweb.ca Attachment E Page 34 of 51

Project # 12-191 Page 8 Init ials

5.8 unauthorized distribution of confidential documents or reports prepared by, or on behalf of, Cascade Engineering Group for the exclusive use of the Client; and 5.9 any claim arising out of, or related to, any cause other than a breach of this Contract by Cascade Engineering Group.

6. Professional Responsibility: Cascade Engineering Graup will exercise the customarily accepted standard of care, skill and diligence normally exercised in the performance of the services contemplated in this Contract, in effect at the time, and the location at which, the services are performed.

7. Representatives: Each party shall identify a representative who is authorized to act on behalf of that party and receive notices under this Contract.

8. Suspension: Cascade Engineering Group reserves the right to suspend service on this project if invoices are not paid within 30 calendar days from the date of issue and Cascade Engineering Graup will not be liable for any costs or delays caused by the suspension of services.

9. Termination: This Contract may be terminated by either party upon not less than 7 calendar days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. This Contract may be terminated by the Client upon at least 7 calendar days' written notice to Cascade Engineering Group in the event that the project is permanently abandoned. In the event of termination, Cascade Engineering Group shall be paid within 30 calendar days of the date that an invoice is submitted for services performed to the effective termination date, together with Reimbursable Expenses, termination expenses and applicable taxes then due.

Cascade Engineering Group does not provide legal, accounting or insurance advice and expressly disclaims any responsibility for any errors or omissions with respect to legal, accounting or insurance matters that may be contained herein. Readers of Cascade Engineering Group documents are advised to consult their own legal, accounting or insurance representatives to obtain suitable professional advice in those regards.

HEAD OffiCE 101,621 10IhSlreel,Conmore,AB l1W2A2 403678.4211 CAlGARY 1415 28th Street !'IE, Calgary, AS T2A 2P6 403.269.4799 fERNIE 542B 2nd Avenue, Fmnio, Be vos lMO 2504232015

CAS CADE ENGINEERING GROUP 0,., 30 Y.o" 01 C.. ol;,o 51,""000' cegweb.ca Attachment E Page 35 of 51

Project # 12-191 Page 9

SCHEDULE A - 2012 Fee Schedule B

•• ' ...

200.00 150.00 $ 125.00 $ 100.00

for more info on rates

1[0 .. Field reviews are generally billed hourly from the nearest office, with the following exceptions: Canmore to Golden 355 km $ 975.00 Canmore to Invermere 440km $1,100.00 Includes mileage Calgary; within City Limits 50 km $ 465.00 / meals Fernie to Kimberley 250 km $ 1000.00 Town of Canmore -- $ 300.00

• • Mileage I $ 0.60 per km 8.5 x 11 colour $ 0.60 per sheet 8.5 x 11 B & W $ 0.10 per sheet Copying 11 x 17 colour $ 0.75 per sheet l1x17B&W $ 0.10 per sheet Colour $ 25 .00 per sheet Plotting B&W $ 10.00 per sheet Breakfast $ 10.00 per diem Meals Lunch $ 15.00 per diem Dinner $ 25 .00 per diem Courier, Printing, Professional Outsourced Expenses Cost plus 10% Services, etc. See Specwlty Rates Schedule B for other charges.

I

HEAD OffiCE 101,621 lOth Street. Canmore, AS llW 2A2 403678.4211 CALGARY 14!1 15 28th Street t\JE . C{ltgory, AS T2A 2P6 403.269.4799 FERNIE 542B 2nd Avenue, FP.!'lic . BC von lMO 250 A23 7015

CASCADE ENGIN EERING GROUP Oi,'('1 30Yetlr~OrCre(ltlveSlrvctu r e!. cegweb.ca Attachment E Page 36 of 51

~ Macdonald &. Lawrence Timber Framing Ltd.

GORDON MACDONALD PRINCIPAL & MANAGING DIRECTOR BUILDING CONSERVATOR SPECIALIZING IN HISTORIC TIMBER BUILDINGS

PROFESSIONAL EXPERIENCE • Managing Director, Macdonald & Lawrence Timber Framing Ltd., British Columbia, since 2004 • Chairman, Carpenter Oak & Woodland Co. Ltd., UK, 2006 - 2007 • Non-Executive Director, Timber Framers Guild, USA, 2005 - 2007 • Non-Executive Director, Carpenter Oak & Woodland Co. Ltd., UK, 2004-06 • Executive Director, Carpenter Oak & Woodland Co. Ltd., UK, 2003-04 • Senior Manager, Carpenter Oak & Woodland Co. Ltd., Scotland,1999-2003 • Project Manager, Carpenter Oak & Woodland Co. Ltd., UK, 1996-99 • Principal & Managing Director, Swift Creek Joinery Ltd., British Columbia, 1992-96 • Journeyman Carpenter, Citta Construction Ltd., British Columbia, 1991-92 • Apprentice Carpenter, Citta Construction Ltd., British Columbia, 1988-90 • General Carpenter, Self-Employed, British Columbia, 1984-88

PROFESSIONAL ASSOCIA TIONS • International Council On Monuments and Sites (ICOMOS) • Association for Preservation Technology International (APTI) • Canadian Association for Conservation (CAC/ACCR) • Heritage Canada Foundation • Heritage BC • Timber Framers Guild (TFG)

SELECTED PROJECTS

• Ross Sea Heritage Restoration Project, Antarctica, (Since 2003 and ongoing) As the Lead Building Conservator for the New Zealand-based Antarctic Heritage Trust, Gordon heads a team of international experts working to save the oldest surviving buildings in Antarctica. These structures date from the Heroic Age of Antarctic Exploration, and are the legacy of Edwardian heroes Scott, Shackleton and Borchgrevink. Two of the buildings have been placed on the World Monuments Watch List of 100 Most Endangered Sites. Gordon has worked on the ice for the past four seasons leading repairs to Sir Ernest Shackelton's 'Nimrod' hut at Cape Royds, and he is now focused on the restoration of Captain Robert Scott's 'Terra Nova' hut located at Cape Evans. During a 2006 visit to Shackleton's hut, Sir Neil Cossons (Chairman of English Heritage) remarked, "Without question, this is the most ambitious and logistically complex restoration project ever attempted. " Project Value - Circa $30M Architecture - Pip Cheshire Architects, NZ Heritage Planning - Chris Cochran, NZ

1356 Ball Road [email protected] PO Box 10 phone: 001 (250) 743-8840 Cobble Hill Be VOR lLO fax: 001 (250) 743-8862 CANADA www.macdonaldandlawrence.ca Attachment E Page 37 of 51

Gordon Macdonald Macdonald & Lawrence Page 2 of3

SELECTED PROJECTS (CONTINUED)

• Pavilion for Conservation International, Suriname (2006) On behalf of the non-profit organization Timber Framers Guild, Gordon led a 17 -person team of professionals and volunteers to the South American jungle, where they joined 12 locals for the raising of this 140 ft long, 3-storey frame for the NGO Conservation International on the Central Suriname Nature Reserve, approximately 120 miles up the piranha-infested Coppername River. The frame consists of 2166 cu ft ofbrownheart, purpleheart and kope timbers. Each of the 657 timbers, weighing up to 1800 Ibs a piece, was transported by dug-out canoe and lifted onto the site with a 400 ft long, site-made highline system designed by M&L and TFG engineer Grigg Mullen. The frame was raised by hand, with single lifts up to 12,800 Ibs. The team also laid more than 15,000 ft of greenheart decking by hand, before topping-out on Suriname's Independence Day. Project Value - Circa $800K Architecture - Springpoint Design, USA Engineering - Col. G Mullen, P. Eng (On leave from Virginia Military Institute, USA)

• Solar Canopy, Earth Centre, UK (completed 2002) The structural frame of the Earth Centre consists of a contemporary space frame made from Larch forestry waste and 221 unique metal nodes. Gordon's role as Senior Project Manager for this designlbuild contract meant that he held overall responsibility for coordinating the complex engineering, fabrication and assembly of the structure. Raising the frame involved tandem lifts using four cranes simultaneously, and required more than 11,000 person-hours of labour. The 10,000 sq ft glazing system required that the building was made to an overall tolerance of just 12 mm (y,"). The structure is the largest solar array in Europe. Project Value - Circa $3.2M Architecture - Feilden Clegg Bradley, UK Engineering - Atelier One, UK

PROJECT AWARDS • Award for outstanding achievement in Historic Preservation, 2009, Department of Archaeology & Historic Preservation W A, for the conservation of the Olson-Long Barn, Conconnully. • Commendation for ConservationlRestoration 2004, The Wood Awards, Worshipful Company of Carpenters - Dalbelydar, medieval house restoration for The Landmark Trust, Wales • Regional Award 2002, Royal Institute of British Architecture (RIBA) - Earth Center, England • Civic Award 2002 for Excellence in Design & Construction, The Arbroath Improvement Trust­ Arbraath Abbey, Scotland • Most Innovative New Business Award, Angus County Council • Most Creative, Native & Innovative Building Award, Association for the Protection of Rural Scotland - Renewable Energy Offices, commercial building, Scotland • Most Sustainable New Building 2002, Aberdeenshire County Council- Mill 0 Braca, CI8th steading conversion, Scotland • Most Innovative New Building 2002, Aberdeenshire County Council- Mill 0 Braca, CI8th steading conversion, Scotland Attachment E Page 38 of 51

Gordon Macdonald Macdonald & Lawrence Page 3 of3

SELECTED ARTICLES AND PUBLICATIONS • Co-author Safe Work Practices, Timber Framers Guild, 2009, ISBN 978-09706643-6-1 • Contributing Editor - Green Oak in Construction, Published by TRADA Technology, 2007, ISBN 978-1900510-45-5, Consultant to Forestry Commission • Conservation of Sir Ernest Shackleton's Nimrod Hut in Antarctica, Mortise & Tenon, Spring 2006 • A Timber Framed Pavilion in Suriname, Timber Framing, March 2006 • Timber Frames of Antarctica, Mortise & Tenon, Fall 2005 • Site Safety for Timber Framers, Timber Framing, September 2005 • Round Sling & Rigging Notes, Mortise & Tenon, Summer 2004 • Building The BBC Ballista, Timber Framing, Sept 2002 • Building The Impossible, Mortise & Tenon, Spring 2002 • Height Safety for Framers, Mortise & Tenon, Autunrn 2001

SELECTED PRESENTATIONS & LECTURES • Visiting Lecturer at King's Manor, University of York, Conservation in Architecture MSc program 2001-2003 • Presentation to Royal Institute of British Architects, Timber in Construction, 2003 • Continuing Professional Development (CPO), Royallnstitute of S.cottish Architects, Structural Timber, 2002 • Continuing Professional Development (CPO), Royal Institute of Scottish Architects, Specification of Timber for Construction, 2002

BROADCASTING • TVNZ ONE & JAM Productions, On Ice, with host Marcus Lush, 2007 • CBC Radio One, On the Coast, with host Priya Ramu, 2007 • TVNZ ONE, Sunday, with host Janet McIntyre, 2006 • CBC Radio One, Sounds Like Canada with host Shelagh Rogers, 2006 • BBC Television, Grand Designs, with host Kevin McCloud, 2002 & 2004 (Berkshire & Argyll) • BBC Television, Building The Impossible, 2002 (Roman Ballista) • PBS, Discovery Channel & NOVA, Secrets ofLost Empires, 2001 (Medieval Siege) • BBC TV & LION TV, Castaway 2000,2000-2001 Attachment E Page 39 of 51

Assessment Department Location Clearance Section Mailing Address 6951 Westminster Highway Telephone 604 244 6380 PO Box 5350 Richmond BC Toll Free within Canada WORKING TO MRKE R DIFFERENCE Station Terminal V7C 1C6 1 888 922 2768 Vancouver BC V6B 5L5 www.worksafebc.com Fax 604 244 6390

Corporation of Delta April 20, 2012 4500 Clarence Taylor Cres DELTA, BC V4K 3E2

Person/Business: MACDONALD & LAWRENCE TIMBER FRAMING LTD 749207 AQ(023)

This letter provides clearance information for the purposes of Section 51 of the Workers Compensation Act.

We confirm that the above-referenced firm is active, in good standing, and has met WorkSafeBC's criteria for advance clearance. Accordingly, if the addressee on this leiter is the prime contractor, the addressee will not be held liable for the amount of any assessment payable for work undertaken by the above-referenced firm to July 01,2012.

This firm has had continuous coverage with us since June 01, 2005.

Employer Service Centre Assessment Department

Clearance Reference # : C126773375 CLRAAA

For more information about Section 51 and clearance letters visit WorkSafeBC.com

Please rafer to your account number in your correspondence or when contacting the Assessment Department. To alter this document constitutes fraud. - 1 - Attachment E Page 40 of 51

HUB International Barton Insurance Brokers 299 - 3·d Ave, Kamloops BC V2C 3M4

CERTIFICATE OF INSURANCE . This certificate is is.sued as a matter of information only and confers no rights upon the certificate holder and imposes no liability on the Insurer. This certificate does notamend, extend or alter the coverage afforded by the policies below. Named Insured: MacDonald & Lawrence Timber Framing Ltd. Mailing Address: Box 10, Cobble Hill, BC VOR 1 LO Operations or Timber Framing Manufacturer Ltd. Locations Insured:

. COVI;RAGE This is to certify that the policies of insurance listed below have been issued to the Insured named above for the policy period indicated notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain. The insurance afforded by the policies described herein is subject to all terms, exclusions and conditions of such policies. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS TYPE OF INSURANCE INSURANCE COMPANY EFFECTIVE DATE EXPIRY DATE LIMITS OF LIABILITY AND POLICY NUMBER (VYVYIMMIDDI tvYYYIMMIDDI (Canadian dollars unlesslndlcaled otherwlsel EACH OCCURRENCE $ 5,000,000

GENERAL AGGREGATE $ 5,000,000 Axis insurance Managers PRODUCTS·COMP/OP AGG $ BINDER2789148 COMMERCIAL GENERAL LIABILITY 2011/11/05 2012/11/05 PERSONAL INJURY $ 5,000,000 SUBJECT TO $5,000 TENANTS LEGAL LIABILITY $ 1,000,000 DEDUCTIBLE MED EXP (paraccidenl) $ 25,000

NON·OWNED AUTO $ 2,000,000 AUTOMOBILE LIABILITY BODILY INJURY AND PROPERTY DAMAGE $ D DESCRIBEO AUTOMOBILES COMBINED ALL OWNED AUTOS o BODilY INJURY $ LEASED AUTOMOBILES" (Per Person) D N/A 0 BODILY INJURY $ 0 (Per accidenl) .. ALL AUTOMOBILES LEASED IN EXCESS OF 30 DAYS WHERE THE INSURED IS REQUIREO TO PROPERTY DAMAGE $ PROVIDE INSURANCE

EXCESS LIABILITY EACH OCCURRENCE $ D UMBRELLA FORM N/A AGGREGATE $ D OTHER THAN UMBRELLA FORM (specify)_ OTHER LIABILITY (SPECIFY) 0 N/A 0 CERTIFICATE HOLDER - NAME AND MAILING ADDRESS REMARKS TO WHOMEVER IT MAY CONCERN

.CANCELLATION: Should any of the above described pOlicies be cancelled before the expiration date thereof, the issuing company will endeavour to mail __ days written notice to the certificate holder named above, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. SIGNATURE OF AUTHORIZED REPRESENTATIVE: FAX NUMBER: 250 372 5464 ~~

PRINT NAME & POSITION HELD: LARRY GRANT DATE: December 6, 2011 Attachment E Page 41 of 51 MACDLAW2 DATE (MMiDDIYVVY) ACORD,. EVIDENCE OF PROPERTY INSURANCE 12107/2011 THIS EVIDENCE OF PROPERTY INSURANCE IS ISSUED AS A MAnER OF INFORMATION ON LY AND CONFERS NO RIGHTS UPON THE ADDITIONAL INTEREST NAMED BELOW. THIS EVIDENCE OF PROPERTY INSURANCE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. AGENCY 3~fN:o Extl: 250 372-3155 COMPANY HUB Barton Kamloops 3r Ave Axa Pacific Insurance Company 299 - 3rd Ave 3rd Floor, 999 West Hastings Street Kamloops, Be V2C 3M4 Vancouver, BC V6C 2W2

I r.e~. No',4 7 03--7091 I ~t'oA~~ss. larrv.ara ntfalh ubinterna tion a l. ca m COOE: I SUB CODE: AGENCY 266766 LOAN NUMBER I,PO LI CY NUMBER INSURED MacDonald & Lawrence Timber Framing 1352693

Ltd EFFECTIVE DATE EXPIRATION DAlE I CONTINUED UNTIL In TERMINATED IF CHECKED PO BOX 10, COBBLE HILL 11/05/11 I 11105112 Cobble Hill, BC VOR 1 LO TH IS REPLACES PRIOR EVIDENCE DATED:

10;; LOCAT10NIDESCRIPTION 1451 TROWSEE ROAD, MILL BAY, BC

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLlCY PERIOD INDI CATED . NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN. THE IN SURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLU SIONS AND CONDITIONS OF SUCH POLICIES . LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAI D CLAIMS . COVER~" ~ORMATI ON COVERAGE/PERILS/FORMS AMOUNT OF INSURANCE DEDUCTIBLE CONTENTS $680,000 $10.000 PROPERTY IN TRANSIT $50,000 $1 0,000 CONTINGENT CARGO $200,000 $1 0,000 CONTRACTOR'S EQUIPMENT $140,000 $2,500 PORTABLE EQUIPMENT $20,000 $2,500 PROPERTY IN THE COURSE OF INSTALLATION $500,000 $10,000

REMARKS ilncludinn $neclal Conditions\ OPERATIONS: TIMBER FRAMING MANUFACTURER AND BUILDER

. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITIEN NOTICE TO THE ADDITIONAL INTEREST NAMED BELOW, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KINO UPON THE INSURER ITS AGENTS OR REPRESENTATIVES. ADDITIONAL INTEREST NAME AND ADDRESS H MORTGAGEE HADDITIONA L INSURED - COMMERCIAL PROPERTY lOSS PAYEE LOAN It

AUTHORIZE REPRESENTA'T1VE / K\,i a~ ") ACORD 27 (2006/07) 1 of 1 M 2598 @ ACORD CORPORATION 1993-2006. All rights reservod. The ACORD name and logo are registered marks of ACORD FST Attachment E Page 42 of 51

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