QUSAI1D U.S. AGENCY FOR SEP 17 1979 INTERNAMONAI. DEVEL pENT

Mr. Roy Williams Vice President of Overseas Operations International Rescue Committee 386 Park Avenue South New York, New York 10016 Subject: Grant No. AOT-3045-G-00-3162-00

Dear Mr. Williams: Pursuant to the authority contained int kh$qn Assistance Act of 1961, as amended, the Agency for International Development (hereinafter referred to as "A.I.D."!6t ?'GrAntor") hereby provides to the International Rescue Committee (hereinafter referred to as "IRC" or "Grantee") the sum of One Mil4opN~je Hundred Forty-six Thousand, Four Hundred Twenty-nine boli rs ($1,946,429.00) to procure and distribute hygienic items to needy individuals and institutions in Bosnia-Herzegovina, as more fully described in Attachment 1 of the Grant entitled "Schedule" and the International Rescue Committee Sanitation Proposal for Bosnia and Herzegovina dated, August 17, 1993, which is incorporated herein by reference. This Grant is effective and obligation is made as of the date of this cover letter and shall apply to commitments and expenditures made and/or incurred by the Grantee in furtherance of the project objectives during the period September 15, 1993 to January 15, 1994.

This Grant is made to the Grantee on condition that the funds will be administered in accordance with the terms and conditions as set forth in Attachment 1, the Schedule; Attachment 2, Mandatory Standard Provisions; Attachment 3, Optional Standard Provisions; and the Grantee's (proposal/application), entitled International Rescue Committee Sanitation Proposal for Bosnia and Herzegovina, which have been agreed to by your organization. The total estimated amount of AID support is $1,946,429.00, which is hereby obligated. AID shall not be liable for reimbursing the Grantee for any costs in excess of the obligated amount.

320 TWENTY-FiRST STREI:T, N.W., WASHINGTON, D.C. 20523 GRANT No. AOT-3045-G-00-3162-00 Page 2

Please acknowledge receipt of this Grant by signing all copies of this cover letter, retaining one set for your files, and returning the original and five (5) copies within 5 days after receipt, to Ms. Amanda Downing, Agency for International Development, OFDA/OS, Room 1262A N.S., Washington, DC 20523-0008.

Sincerely,

Grant 0Acr A Division, A6I Branch Office of Procurement Attachments:

1. Schedule 2. mandJt.y StaLdard Provien for U.C., Hen-Gvernmental

P.- pti :1...n11r U.S. ,-j----oavernmental Qrnteeg

ACKNOWLEDGED:

INTERNATIONAL.RESJIE COMMI E

BY: ~1

TYPED NAME: H. Roy Williams

TITLE: Vice President, Overseas Programs

DATE: September 23, 1993

FISCAL DATA

PIO/T No. : 968-3045-93-189-3684422 Appropriation Number : 72-1131021.1 Budget Plan Code : EDVA-93-16830-HG41 Total Estimated Cost : $1,946,429.00 Total Obligated Amount : $1,946,429.00 Project Office : Ray Dionne, OFDA/DRD

CEC : 07885494025 TIN : 13-5660870 GRAIT NO. AOT-3045-G-00-3162-00 Attachment 1 Page I

SCHEDULE

A. Background

civil strife in Bosnia-Herzegovina has resulted in the death of tens of thousands of civilians, the displacement of more than two million persons, massive destruction of infrastructure and the disruption of economic activity.

In many towns of central Bosnia displaced persons are gathered in overcrowded collective centers--schools, factories, sports facilities, and other public buildings--where electricity is often not available, water supplies are intermittent, and sanitation facilities are dangerously overburdened. Many other displaced persons are accommodated in private residences, where they also live in overcrowded conditions and generally represent a serious economic burden to their host families.

Deteriorating sanitary conditions, combined with a general lack of cleanliness and overcrowding in collective centers as well as in private residences, pose a serious health risk to displaced persons, their host families, and the larger communities in which they are accommodated. Although UNHCR remains the lead agency in the international relief effort for Bosnia-Herzegovina, the limited financial, logistical and administrative capacities of that organization have essentially restricted its operations to bulk food deliveries, while NGOs have assumed responsibility for the procurement and distribution of non-food relief items.

B. Purpose of Grant

1. Objective

The objective of this project is to purchase and distribute hygienic items to needy individuals and institutions in Bosnia-Herzegovina.

2. Scope of Work

In order to accomplish the above objective, the grantee shall:

the procurement of approximately 420 MT of personal hygiene items, such as soap and toothpaste, as well as disinfectants and chlorine; and, '3 GRANT NO. AOT-3045-G-00-3162-00 Attachment 1 Page 2 the distribution of these items to an estimated 650,000 individuals and about 1,450 collective centers, hospitals and other institutions in Bosnia-Herzegovina.

Coordinate closely with the OFDA/DART at the U.S. Embassy in Zagreb and/or its field representatives;

Procure and distribute to needy persons and institutions in Bosnia-Herzegovina the following items in approximately the stated quantities: 773,842 bars of bath soap 64.486 liters of shampoo 515,894 tubes of toothpaste 386,920 toothbrushes 1,354,222 sanitary napkins 280,748 kilograms of laundry detergent 139,474 liters of dishwashing liquid 49,556 liters of disinfectant 4,780 brooms 4,780 mops 4,780 brushes 4,780 buckets 14,600 liters of liquid soap 30,000 kilograms of chlorine Work closely with local authorities to assess and prioritized individuals and institutions in need;

Arrange for the transportation of the above items to targeted beneficiaries in Bosnia-Herzegovina, utilizing IRC's own transport vehicles or the transport services of Equilibre or the Bosnia Disaster Appeal.

All relief will be distributed even-handedly, going -to the most needy, regardless of ethnicity or religious persuasion.

C. Period of Grant

1. The effective date of this Grant is the date of the Grant Cover Letter and the completion date is January 15, 1994. 2. Funds obligated hereunder are available for expenditures for the period September 15, 1993 through January 15, 1994.

4i GRANT NO. AOT-3045-G-00-3162-00 Attachment 1 Page 3

D. Amount of Grant and Payment

1. The total amount of this grant for the period shown in Section C.1 above is $1,946,429.00.

2. A.I.D. hereby obligates the amount of $1,946,429.00. for project expenditures during the period set forth in Section C.2 above and as shown in the Grant Budget in Section E.

3. Payment will be made to the Grantee in accordance with procedures set forth in Attachment 3--Optional Standard Provision No. 2 entitled "Payment - Letter of Credit".

a. The Grantee shall submit the required documentation to the following address:

Agency for International Development Office of Financial Management Room 703, SA-2 Washington, DC 20523-0209

b. In addition, one copy of all financial reports shall be submitted to the A.I.D. Project Officer, Ray Dionne, or his designee, at the following address:

Ray Dionne FHA/OFDA/DRD Room 1262A N.S. Washington, DC 20523-0008

E. Grant Budget

The following is the budget for this Grant. The Grantee may not exceed the total obligated amount. The Grantee may adjust line item amounts within the grand total as may be reasonably necessary for the attainment of project objectives, consistent with restrictions cited in Attachment 2 - Mandatory Standard Provision 4 of this Grant entitled "Revision of Grant Budget".

_,6 GRANT NO. AOT-3045-G-00-3162-00 Attachment 1 Page 4 BUDGET LINE ITEMS COST(S)

A. SANITATION MATERIALS

Bath Soap (773,842 bars @ $0.19) $ 147,030 Shampoo (64,486 liters @ $0.97) 6,5i Toothpaste (515,894 tubes @ $0.43) 221,834 Toothbrushes (386,920 @ $0.31) 119,945 Sanitary Napkins (1,354,222 @ $0.41) 55,231 Laundry Detergent (280,748 kg. @ $0.86) 241,443 Dishwashing Liquid (139,474 liters @ $0.72) 100,421 Disinfectant (49,556 liters @ $0.50) 24,778 Brooms (4,780 @ $3.31) 14,961 Mops (4,780 @ $10.63) 50,811 Brushes (4,780 @ $2.50) 11,950 Buckets (4,780 @ $2.50) 11,950 Liquid Soap (14,600 liters @ $2.06) 30,076 Chlorine (30,000 kg @ $1.00) 30,000

$ 1,622,981 B. LOGISTICS

Transport of approx. 8,755 cu. meters to various locations in B-H $ 143,300 Warehousing (1,000 sq. m. x $2.50 x 2 mos.) 5.000

$ 148,300

C. ADMINISTRATION

Field Officers (6 x $1,500 x 2 mos.) $ 38,000 Local Staff (2 x $700 x 2 mos.), 2,800 Diesel Fuel (for 6 monitoring vehicles) 3,600 Maintenance (of 6 monitoring vehicles) 2,400 International Travel (6 x $1,500) 9,000 Housing & Local Support (6 x $1,250 x 2 mos. 15,000 Security Gear (8 vests and helmets @ $1,200) 9,600 Office Rent (5 offices x $550 x 2 mos.) 5,500 Utilities (5 x $300 x 2 mos.) 3,000 Office Supplies & Equip. (5 x $500 x 2 mos.) 5,000 Communications ($500 x 2 mos.) 1.000

$ 74,900

TOTAL ESTIMATED DIRECT COST $ 1,846,181

(p GRANT NO. AOT-3045-G-00-3162-00 Attachment 1 Page 5

D. INDIRECT COSTS ICA @ 5.43% OF $1,846,181.00 100,248

TOTAL ESTIMATED COST $ 1,946,429

F. Reporting

1. Financial Reporting

a. Financial reporting requirements shall be in accordance with the Optional Standard Provision No. 2 of this Grant entitled "Payment - Letter of Credit", as shown in Attachment 3.

b. The original and two copies of all financial reports (Financial Status Report Form 269) shall be submitted to the Office of Financial Management, whose address is listed in Section D.3.a. of this Schedule.

c. In addition, three (3) copies of all financial reports shall be submitted to the Project Officer, or his designee, whose address is listed in Section D.3.b. of this Schedule.

d. Each financial report shall include: PIO/T Number : 968-3045-93-189-3684422 Project Number : 968-3045 Project Name : INTERNATIONAL RESCUE COMMITTEE SANITATION PROPOSAL FOR BOSNIA AND HERZEGOVINA Grant Number : AOT-3045-G-00-3162-O0 Project Office : Ray Dionne

2. Program Evaluation Reporting

a. The Grantee shall submit quarterly progress reports, and a final report. These reports should document progress vis-a-vis program objectives, problems encountered, corrective procedures that were followed, significant program development during the period, and projected accomplishments for the coming quarter. Analysis and explanation of actual unit costs versus 7 GRANT NO. AOT-3045-G-00-3162-00 Attachment 1 Page 6 budgeted costs should also be included here. Two copies of each program performance report should be submitted to OFDA. The final report shall not be received by OFDA later than 90 days after termination of the project. b. The Grantee shall inform A.I.D./FHA/OFDA of events which may occur during the project implementation. For example, problems, delays, or adverse conditions which may materially affect the ability to attain program objectives and thereby prevent the meeting of time schedules and goal, or preclude the attainment of the project work. Notification may be by any means of communication.

c. If any evaluation report conducted by the Grantee discloses the need for a change in the budget in accordance with the criteria established in Mandatory Standard Provision 4 of this Grant entitled "Revision of Grant Budget" the Grantee shall submit a request for budget revision.

G. Indirect Expense Rate

Pursuant to the Additional Standard Provisions of this Grant entitled "Negotiated Indirect Cost Rates--Provisional", a rate or rates shall be established for each of the Grantee's accounting periods which apply to this Grant. Pending establishment of revised provisional or final indirect cost rates for each of the Grantee's accounting periods which apply to this Grant, provisional payments on account of allowable indirect costs shall be made on the basis of the following negotiated provisional rate applied to the base, which is set forth below:

TYPE RATE BASE PERIOD

Provisional 5.43% Total 1-1-91 until Direct amended Cost* *Total direct program expenses less direct pass-through funds and other excludable or unallowable costs.

Should final rates result in upward adjustments, payment of such upward adjustments would only be allowable within the total obligated amount of the Grant. GRANT NO. AOT-3045-G-00-3162-00 Attachment 1 Page 7

H. Special Provisions

1. Due to the emergency nature of the program and the need to respond quickly to changing situations and pursuant to Section 491 of the FAA, as amended, the geographic code for procurement of goods and services is authorized as "935" (Special Free World) including the Host Country.

2. Delivery of Notices. For purposes of "Notices" delivered to the A.I.D. Grant Officer, pursuant to the Mandatory Standard Provision 13 of this Grant entitled "Notices", the following address shall be used:

a. Regular U.S. Mail Grant Officer Agency for International Development Office of Procurement A Division, AOT Branch Washington, DC 20523-1425 b. Express Mail or Hand Delivery

Grant Officer Agency for International Development Office of Procurement A Division, AOT Branch 15th Floor Receptionist 1100 Wilson Blvd. Arlington, VA 22209

3. Zip Codes. Use the following nine-digit zip codes instead of the five digit codes shown in the Mandatory Standard Provisions and Optional Standard Provisions.

Standard Provision Zip Code

Disputes Clause 20523-0051 Payment - Letter of Credit 20523-0209 Procurement of Goods and Services 20523-1414 GRANT NO. AOT-3045-G-00-3162-00 Attachment 1 Page 8 4. Title to Property

(a) Property provided herein shall be handled pursuant to Optional Standard Provision No. 21 entitled "Title to and Use of Property (Grantee Title) in Attachment 3 of this Grant.

Notwithstanding the requirements of Optional Standard Provision Nc. 21, the Grantee will provide the Grant Officer a complete inventory of applicable property on a quarterly basis and request disposition instructions from the Grant Officer for all property at the completion of the Grant.

(end of schedule) AGENCY FOR INTERNATIONAL DEVELOPMENT PROJECT IMPLK NTATION ORDER/TECHNICAL 91MVICES (PIO/T)* 1k Page I of I Pages I.Cooperating Country BOSNIA-HERZEGOVINA 2.PIO/T No. 13. PIOIT Amend No. 968-3045-93-189-36844223 ORIGINAL 4. Project/Activity No. and Title 5. Appropriation Symbol(s) INTERNATIONAL RESCUE COMMITTEE - 72-1131021.1 SANITATION PROGRAM IN BOSNIA-HERZEGOVINA 6. Budget Plan Code(s) EDVA-93-16830-HG41 7. Pro Ag No. or Project Authorization Date 8. Obligation Status [X] Administrative Reservation [ ] Implementing Document 9. Project Assistance Completion Date 10. Authorized Agent (Month, Day, Year) N/A FA/A/OP I1.Type of Action and Governing A.I.D. Handbook [B] 12. Contract/Grant/Cooperative Agreement/ Reference Number (if this PIO/T is for A. A.I.D. Contract (HBI4) C. PASA/RSSA (HB 12) an order or a modification to an award) AUG 2 7 13 B. A.I.D. Grant or Cooperative Agreement D. Other TBD (HB 13) 13. A.I.D. Funding (Attach a detailed budget in support of column (2) as Attachment A. (I) Previous Total (2) Increase /7 (3) Decrease (4)Total to Dat A. Dollars 0 2,219, 003' 2,219, 703 B. U.S.-Owned Local Currency 0 0 0 0 14. Mission References ZAGREB 03010; AUGUST 13, 1993

15. Instructions to Authorized Agent FA/A/OP IS REQUESTED TO NEGOTIATE A GRANT WITH INTERNATIONAL RESCUE COMMITTEE (IRC) TO PROCURE AND DISTRIBUTE PERSONAL AND INSTIRUTIONAL HYGENIC ITEMS DENTAL ITEMS, SANITARY NAPKINS, (SOAP, DETERGENTS, DISINFECTANTS, BROOMS, MOPS, BUCKETS, BRUSHES, AND CHLORINE) TO COLL'7CTIVE CENTERS, HOSPITALS/CLINICS, AND INDIVIDUALS IN PARTICULAR NEED (SUCH AS DISPLACED PERSONS) IN BOSNIA-HERZEGOVINA. FUNDING IS FOR DISTRIBUTION OF TWO MONTHS' CONSUMPTION OF SUCH MATERIALS, BUT IT IS RECOGNIZED THAT DISTRIBUTION MAY TAKE PLACE OVER A SIGNIFICANTLY LONGER PERIOD OF TIME.

16. Address of Vouchtr Paying Office FA/FM/DMPD/DCB; ROOM 701, SA-2; WASHINGTON, D.C. 20523-0209

17. Clearances - Include typed name, office symbol, and date for all clearances A. The Project Officer certifies (1)that the specifications in the statement of work or program description are technically adequate, and (2) that (for contract actions only) all program personnel who are defined as procurement officials under 41 U.S.C 423 have signed the Procurement Integrity Certification (OF-333). r , , /7 , Signature FHA/OFDA/DRD:RDIONNE Date: Phone No:(202) 647-9755 B.The statement of work or program d- ripf I . within the purview of the C. initiating office and approved ag cy Signature: FHA/OFDA/DR Date: ,./,, a Signature: FHA/OFDA/OS:GBRADFORD Date: ,. D. Funds for the services requested e available I E.

Signature: FM/A/PNP:ASPENCE Date: Signature: FHA/OFD9S:SCHANDLER Date: .y/ 18. For the Cooperating Country: The terms and conditions set forth herein are hereby agreed to:

Signature: Title: Date: 19. For the Agency for I ational Development: i , /'/~ Signature: DAYTON M ELL Title: ACTING DIRECTOR, OFDA Date: - FOR CONTRACT ACTIONS ONLY: SOURCE SELECTION INFORMATION--SEE FAR 3.104. THIS DOCUMENT, OR PORTIONS THEREOF, CONTAINS PROPRIETARY OR SOURCE SELECTION INFORMATION RELATED TO THE CONDUCT OF A FEDERAL AGENCY DISCLOSURE OF WHICH IS RESTRICTED ACQUISITION, THE BY LAW (41 U.S.C. 423). UNAUTHORIZEE DISCLOsuLs S1WPORM'rON , , THE DISCLOSER AND RECIPIENT TO CONTRACTUAL, CIVIL, AND/OR CRIMINAL I ENALTIES AS PRO FOR OTHER ACTIONS: UNAUTHORIZED DISCLOSURE OF PROPRIETARY OR SOU] CE SELECTION IN bO"IlATION MXY 8J-ECT AN AIDaEMPLOYEE 1350-1 (5191)r:.,. TO DISCIPLINARY ACTION. .r.. c< . ,... ,'',.:. ] .;,?:

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