Banks Peninsula Community Board AGENDA
Notice of Meeting: An ordinary meeting of the Banks Peninsula Community Board will be held on:
Date: Monday 25 September 2017 Time: 1pm Venue: Lyttelton Community Boardroom, 25 Canterbury Street, Lyttelton
Membership Chairperson Christine Wilson Deputy Chairperson Pam Richardson Members Felix Dawson Janis Haley John McLister Jed O'Donoghue Tori Peden Andrew Turner
20 September 2017
Joan Blatchford Manager Community Governance, Banks Peninsula/Lyttelton 941 5643 [email protected]
Penelope Goldstone Manager Community Governance, Banks Peninsula/Akaroa 941 5689 [email protected] www.ccc.govt.nz
Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit: https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/
Banks Peninsula Community Board 25 September 2017
Page 2 Banks Peninsula Community Board 25 September 2017
Part A Matters Requiring a Council Decision Part B Reports for Information Part C Decisions Under Delegation
TABLE OF CONTENTS
Mihi/Karakia Timatanga ...... 4 C 1. Apologies...... 4 B 2. Declarations of Interest ...... 4 C 3. Confirmation of Previous Minutes ...... 4 B 4. Public Forum ...... 4 B 5. Deputations by Appointment ...... 4 B 6. Presentation of Petitions ...... 4 B 7. Correspondence ...... 13 B 8. Reserve Management Committees ...... 23
STAFF REPORTS A 9. Safety Improvements: Pedestrian/Cycle Safety Fences - Dyers Pass Route ...... 31 C 10. Governors Bay Community Centre and Pool Reserve Landscape Plan ...... 53 C 11. Diamond Harbour Village Planning Project ...... 73 C 12. Banks Peninsula Neighbourhood Week 2017 - Funding Applications ...... 95 C 13. Discretionary Response Fund Report ...... 101 C 14. Submissions on Proposed Stock on Roads Bylaw and Proposed Traffic and Parking Bylaw ...... 107 B 15. Staff Briefing ...... 113
B 16. Elected Members’ Information Exchange ...... 121 C 17. Resolution to Exclude the Public ...... 122 Karakia Whakamutunga
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Mihi/Karakia Timatanga
1. Apologies At the close of the agenda no apologies had been received.
2. Declarations of Interest Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
3. Confirmation of Previous Minutes That the minutes of the Banks Peninsula Community Board meeting held on Monday, 11 September 2017 be confirmed (refer page 5).
4. Public Forum A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.
It is intended that the public forum session will be held at this point in the meeting.
5. Deputations by Appointment Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.
5.1 Naval Point Club, Lyttelton - Dr Denis Mowbray
Dr Mowbray wishes to address the Board regarding the planning options for the Naval Point area. (Refer Item 18 - Public Excluded Agenda)
5.2 Diamond Harbour Reserve Management Committee
Thomas Kulpe from the Diamond Harbour Reserve Management Committee will speak to the Board regarding a request that Morgan’s Gully and Sam’s Gully in Diamond Harbour be included under the area for which the Diamond Harbour Reserve Management Committee is responsible for.
6. Presentation of Petitions There were no petitions received at the time the agenda was prepared.
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Banks Peninsula Community Board OPEN MINUTES
Date: Monday 11 September 2017 Time: 1:08pm Venue: Lyttelton Community Boardroom, 25 Canterbury Street, Lyttelton
Present Chairperson Christine Wilson Deputy Chairperson Pam Richardson Members Felix Dawson Janis Haley John McLister Jed O'Donoghue Tori Peden Andrew Turner
11 September 2017
Minutes of Previous Meeting 11/09/2017 Meeting Previous of Minutes
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Joan Blatchford Manager Community Governance, Banks Peninsula/Lyttelton 941 5643 [email protected] 3 Item
Penelope Goldstone Manager Community Governance, Banks Peninsula/Akaroa 941 5689 [email protected] www.ccc.govt.nz
To view copies of Agendas and Minutes, visit: www.ccc.govt.nz/Council/meetingminutes/agendas/index
Page 5 Banks Peninsula Community Board 25 September 2017
Part A Matters Requiring a Council Decision Part B Reports for Information
Part C Decisions Under Delegation
Mihi/Karakia Timatanga: John McLister The agenda was dealt with in the following order.
1. Apologies Part C An apology for early departure was accepted from Andrew Turner who left the meeting at 2:30pm
2. Declarations of Interest Part B There were no declarations of interest recorded.
3. Confirmation of Previous Minutes Part C Community Board Resolved BKCB/2017/00130
Community Board Decision
That the minutes of the Banks Peninsula Community Board meeting held on Monday, 28 August 2017 be confirmed.
Pam Richardson/Janis Haley Carried
Minutes of Previous Meeting 11/09/2017 Meeting Previous of Minutes 4. Public Forum
- 4.1 Cass Bay Reserve Management Committee - Jenny Healey Jenny Healey gave a presentation and spoke to the Board regarding drainage and slippage issues in Cass Bay, and a proposed project to provide full disabled facilities in the Bay. The Community Board requested: 3 Item 1. That staff provide a briefing on damage to the currently closed Cass Bay to Pony Point part of the Head to Head Walkway and any proposed repairs, and also provide information on the status of the Cass Bay toilet block upgrade in the current and proposed Long Term Plan.
2. That staff update the Board on the other matters raised in the presentation relating to poor drainage on the tracks, toilet facilities, picnic tables and benches, parking, accessibility projects and general development to inform the Community Board's Long Term Plan submission.
The Board thanked Jenny for her presentation.
4.2 Lyttelton Garden Club - Ann Joliffe
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Ann Joliffe from the Lyttelton Garden Club spoke to the Board regarding a proposal to install a park seat in the Lyttelton Rose Garden, which the Club would fund.
The Community Board requested comment from staff on the proposal for the Lyttelton Garden Club to
fund a seat in the Lyttelton Rose Garden.
The Board thanked Ann for her presentation.
4.3 Black Cat Cruises - Paul Milligan Paul Milligan spoke to the Board regarding the upcoming development at the Diamond Harbour ferry terminal in Lyttelton and the condition of the Diamond Harbour Wharf which is used for ferry services.
The Community Board requested that staff provide information on the Diamond Harbour Wharf especially in terms of health and safety issues, and disabled access, and including an update on any Long Term Plan funding for improvements, and whether that funding could be brought forward.
The Board thanked Paul for his presentation
4.4 Paula Smith Paula Smith spoke to the Board regarding a potential link for the Head to Head Walkway and a possible dog exercise area using Old Sumner Road and the closed Gollans Bay landfill, in area of Te Awaparahi Bay between Sticking Point and Battery Point. She noted that Old Sumner Road was a community asset
The Board requested that this information be passed to the Head to Head Walkway Working Party and Animal Management staff.
The Board thanked Paula for her presentation.
Minutes of Previous Meeting 11/09/2017 Meeting Previous of Minutes
5. Deputations by Appointment - Part B
5.1 Wendy Everingham
Wendy Everingham spoke to the Board regarding the Terms of Reference for the Reserve Management 3 Item Committees on Banks Peninsula. (Refer Clause 9)
The Board thanked Wendy for her deputation.
6. Presentation of Petitions Part B There was no presentation of petitions.
7. Reserve Management Committee Community Board Resolved BKCB/2017/00134
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Staff recommendation accepted without change
Part B
That the Banks Peninsula Community Board: 1. Receive the minutes of the following Reserve Management Committee meetings: Cass Bay Reserves Management Committee Minutes - 3 August 2017 Le Bons Bay Reserve Management Committee Minutes - 4 June 2017 Lyttelton Reserves Management Committee Minutes - 14 August 2017 Okains Bay Reserve Management Committee Minutes - 8 August 2017 2. Approve Carol Osgood and Ciaran Murray as members of the Le Bons Bay Reserve Management Committee. Andrew Turner/Pam Richardson Carried
8. Community Organisation Report Community Board Resolved BKCB/2017/00135
Staff recommendation accepted without change
Part B
That the Banks Peninsula Community Board receive the minutes of the Orton Bradley Park Board Meeting held on 27 June 2017. Felix Dawson/Janis Haley Carried
9. Banks Peninsula Reserve Management Committees - Terms of Reference
Minutes of Previous Meeting 11/09/2017 Meeting Previous of Minutes
Staff Recommendations -
That the Banks Peninsula Community Board: 1. Adopt the reviewed Terms of Reference for Reserve Management Committees as at 11 September 2017.
Item 3 Item Community Board Resolved BKCB/2017/00136
Part C
That the Banks Peninsula Community Board: 1. Resolve to let the Banks Peninsula Reserve Management Committees – Terms of Reference report lay on the table until further information around the purpose of the committees, the role of the committees, the daily operations and role of the staff liaison can be expanded and clarified. Janis Haley/John McLister Carried
Andrew Turner left the meeting at 2:30pm
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10. Banks Peninsula Community Board Projects for DRF funding Community Board Resolved BKCB/2017/00137
Staff recommendation accepted without change
Part C
That the Banks Peninsula Community Board: 1. Makes a grant of $3,000 towards the Summer with your Neighbours Project. 2. Makes a grant of $2,000 towards Banks Peninsula ANZAC Day Services. 3. Makes a grant of $3,000 towards the Banks Peninsula Community Service Awards 2018. 4. Makes a grant of $1,500 towards Reserve Management Committees Activity Costs. Pam Richardson/Christine Wilson Carried
11. Banks Peninsula Community Board Area Report Staff Recommendations
That the Banks Peninsula Community Board: 1. Receive the Area Update. 2. Request that staff conduct a heritage assessment of the seawall and track from Governors Bay to Allandale as some sections were built by Parihaka prisoners. 3. Consider whether to support Environment Canterbury’s resource consent application for up to 30 additional moorings at Cass Bay, Corsair Bay and Purau. 4. Consider whether to make submissions on the Council’s proposed Traffic and Parking Bylaw, Stock on Road Bylaw and General Bylaw.
Minutes of Previous Meeting 11/09/2017 Meeting Previous of Minutes
Community Board Resolved BKCB/2017/00138 -
Part B
That the Banks Peninsula Community Board:
1. Receive the Area Update. 3 Item 2. Support Environment Canterbury’s resource consent application for up to 30 additional moorings at Cass Bay, Corsair Bay and Purau. 3. Agree to make a submission on the following proposed Council bylaw’s: a. Traffic and Parking Bylaw 2017 b. Stock on Roads Bylaw 2017 Tori Peden/Janis Haley Carried
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12. Elected Members’ Information Exchange Part B
The Board received and noted information from members.
12.1 Whakaraupo / Lyttelton Harbour Catchment Management Plan Working Group Part B
That the Banks Peninsula Community Board provide a letter of support for a funding appliaction by the Whakaraupō / Lyttelton Harbour Catchment plan working group to the Ministry for the Environment.
12.2 Little River Craft Group Part B
That the Banks Peninsula Community Board provide a letter of support for a funding application by the Little River Craft Group to the Rata Foundation.
12.3 Drainage - Rue Brittan, Akaroa It was reported to the Board that flooding was a regular occurrence on Rue Brittan in an area adjacent to the Akaroa Recreation Ground, and members questioned whether the stormwater drains in that area had become blocked or broken. Part B
That the Banks Peninsula Community Board ask staff to provide an update on the flooding that occurs on Rue Brittan adjacent to the south western corner of the Akaroa Recreation Ground.
Minutes of Previous Meeting 11/09/2017 Meeting Previous of Minutes
- 12.4 Road Access - Church Bay The Board was informed of a recent landslip in Church Bay and the significant threat it may pose to the main access to Church Bay, Diamond Harbour and beyond.
3 Item Part B
That the Banks Peninsula Community Board ask staff for an update on the landslip at Church Bay and its implications to road access in the area.
Karakia Whakamutunga: John McLister Meeting concluded at 4:10pm
CONFIRMED THIS 25 DAY OF SEPTEMBER 2017
CHRISTINE WILSON CHAIRPERSON
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Minutes of Previous Meeting 11/09/2017 Meeting Previous of Minutes
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Banks Peninsula Community Board 25 September 2017
7. Correspondence Reference: 17/975189
Contact: Liz Carter [email protected] 03-941-5682
1. Purpose of Report
Item 7 Item Correspondence has been received from: Name Subject Te Hapū o Ngāti Wheke Inc Request for support for funding for Rāpaki church restoration Diamond Harbour Reserve Management Requesting that Morgans Gully and Sams Gully in Committee (DHRMC) Diamond Harbour be included under the area for which the DHRMC is responsible.
Staff Recommendations That the Banks Peninsula Community Board: 1. Receive the information in the correspondence report dated 25 September 2017 2. Consider whether to provide a letter of support to Te Hapū o Ngāti Wheke Inc for fundraising for restoration of the Rāpaki Church. 3. Request that staff provide information on the request from the Diamond Harbour Reserve Management Committee to include Morgans Gully and Sams Gully under its area of responsibility and, if appropriate, how that request can be actioned.
Attachments No. Title Page A ⇩ Te Hapu o Ngati Wheke Inc - Support for Funding for Rapaki Chruch Restoration 14 B ⇩ Correspondence from Diamond Harbour Reserve Management Committee - 25 August 19 2017
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8. Reserve Management Committees Reference: 17/974993
Contact: Liz Carter [email protected] 03-941-5682
1. Purpose of Report Correspondence has been received from:
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Diamond Harbour Reserve Management Committee Minutes - 22 August 2017 Stanley Park Reserve Management Committee Minutes - 24 August 2017 Stanley Park Reserve Management Committee Long Term Plan Priorities - 24 August 2017
2. Staff Recommendations That the Banks Peninsula Community Board: 1. Receive the minutes of the following Reserve Management Committee meetings: Diamond Harbour Reserve Management Committee Minutes - 22 August 2017 Stanley Park Reserve Management Committee Minutes - 24 August 2017 Stanley Park Reserve Management Committee Long Term Plan Priorities - 24 August 2017
Attachments No. Title Page A ⇩ Diamond Harbour Reserve Management Committee Minutes 22nd August 2017 24 B ⇩ Stanley Park Reserve Management Committee Minutes 24th August 2017 28 C ⇩ Stanley Park Reserve Management Committee Long Term Plan Priorities 24th August 29 2017
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9. Safety Improvements: Pedestrian/Cycle Safety Fences - Dyers Pass Route
Reference: 17/933731 Contact: Sandra Novais [email protected] 941-8018
1. Purpose and Origin of Report 9 Item
Purpose of Report 1.1 The purpose of this report is to request that the Banks Peninsula Community Board recommend the change in scope of this project to Council, as installation of pedestrian/cycle fences was not recommended by project team after scheme investigation for the project.
Origin of Report 1.2 This report is staff generated and it is being provided as background for Council decision and Community Board recommendation.
2. Significance 2.1 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. 2.2 The level of significance was determined by using the engagement significance matrix. 2.3 The engagement assessment performed by staff shows that the matter is of low significance for the following reasons: 2.3.1 As a safety project this project provides positive benefits for the community. 2.3.2 This project is an information only project as there is no opportunity for feedback to influence the decision as it is being done for safety reasons. 2.3.3 Relevant community groups and affected residents will be notified ahead of the project installation.
3. Staff Recommendations
That the Banks Peninsula Community Board recommend to Council that:
1. The project scope description CPMS ID 17211 be changed from “Safety Improvements: Pedestrian/ Cycle Safety Fences - Dyers Pass route” to “Pedestrian/ Cycle Safety Improvements – Dyers Pass route”.
4. Key Points 4.1 This report supports the Council's Long Term Plan (2015 - 2025): 4.1.1 Activity: Roads and Footpaths Level of Service: 16.0.3 Maintain resident satisfaction with roadway condition 4.2 The following feasible options have been considered: Option 1 – General Cycle Safety Improvements (preferred option) Option 2 – Rigid Fence Option 3 – Flexible Fence
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Option 4 – Do nothing 4.3 Option Summary - Advantages and Disadvantages (Preferred Option) 4.3.1 The advantages of this option include:
The treatments will address recognised issues along Dyers Pass Road, for both uphill and downhill cyclists Treatments target the conflict types and locations recorded in CAS (Crash Analysis System)
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Treatments will align with Christchurch Cycle Design Guidelines The scale and number of treatments can be tailored to fit the project budget 4.3.2 The disadvantages of this option include: Potential additional maintenance costs if electronic signs being installed or road widths increased Additional sealed widths may not be utilised if they are not maintained (swept) or the seal joint is rough.
5. Context/Background Location 5.1 The extent of the site is from the intersection of Governors Bay Road and Main Road in Governors Bay to the intersection of Dyers Pass Road and Hackthorne Road in Cashmere, a distance of 5.9 km. This is the same site extent as that considered in the Dyers Pass Road Safety Barrier project.
5.2 The evaluation factors for the safety fence selection matrix have been adapted from those used in the Dyers Pass Road Safety Barrier Prioritisation. The following factors and weightings are specific to sport cyclists and the absence of a safety catch fence at each site. The evaluation Factors were: Direction; geometry; curve radius; average sealed shoulder width and hazard.
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Strategic Context 5.3 The Christchurch Transport Strategic Plan (CTSP) (Christchurch City Council, 2012) is a non-statutory plan that updates Christchurch’s local transport policy in relation to
relevant statutory plans, in particular the Canterbury Regional Land Transport Strategy, Regional Policy Statement, Greater Christchurch Urban Development Strategy and Regional Public Transport Plan, placing a strong emphasis on travel choice by establishing strong networks for all transport options during the next 30 years.
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5.4 The CTSP outlines a series of network maps that define each roads role in the overall network. Dyers Pass Road is not identified on the CTSP as a strategic road, nor does it form part of the freight network or core public transport network. It is not a walking route or in close proximity to a ‘walkable centre.’ Dyers Pass Road is however identified on the CTSP as a key recreational cycleway. 5.5 Furthermore it is the western most connection to Summit Road which is also identified as a key recreational cycleway. Operational Context 5.6 A Network Management Plan (NMP) has been developed for Christchurch. This is an interim document that sets out an approach that aims to better manage and plan for the transport system enabling better optimisation and unlocking use potential. 5.7 The Plan establishes the key operational principles considering priority of modes, level of service and land use. These principles, when applied to the transport network identify network deficiencies and inform the type of operational options that can mitigate current and potential congestion and inefficiency issues. Dyers Pass Road is not specifically identified in the current NMP document. 5.8 The leading document for the design of cycle infrastructure is the Christchurch Cycle Design Guidelines. This guide outlines design principles and design concepts that will guide the implementation of the future cycle network outlined in the CTSP. This document takes the concepts in the guide to a greater level of detail in the development of the cross sections for the cycle routes and widths. 5.9 In addition to these documents, the CCC has various design guidance that supports the delivery of high quality safe cycling environments, through the interface between public and private property.
6. Option 1 – General Cycle Safety Improvements (preferred option) Option Description 6.1 The general safety improvement option includes localised treatments along the route, rather than just at safety barrier sites. This option considers the different operating environments and hazards for cyclists travelling uphill and downhill and therefore different treatments are proposed for the two travel directions. 6.2 Cyclists travelling uphill are travelling slowly and motor vehicles are likely to attempt to pass them. On the city side, uphill cyclists average around 17 km/h (information sourced from the BIKES! blog). At this speed, assuming a vehicle is travelling at 40km/h, a longitudinal distance of at least 50m is required for a vehicle to safely pass a cyclist. Uphill cyclists are also generally sitting as far left in the traffic lane as they can, and can therefore be adversely affected by edge breaks and unswept grit. 6.3 Downhill cyclists are frequently able to match the traffic speed and are more likely to be positioned so that they “claim the lane”. Downhill cyclists are more likely to be affected by the condition of the roadsurface (eg pot holes) and road geometry. Due to the speed
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at which downhill cyclists are travelling, a motor vehicle is going to take longer to pass (than in the uphill direction). 6.4 Uphill treatments may include:
a) Trimming bank and removing vegetation to improve visibility to assist motor vehicles that wish to overtake a cyclist; b) Seal existing gravel shoulders/parking areas to provide space for cyclists to pull left out of the live traffic lane. Care must be taken however to ensure the join in the seal
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is smooth and that the shoulder is maintained. If the seal is rough, not tied into the existing pavement smoothly or not maintained it may discourage cyclists from using it, opting for the traffic lane instead; c) Sweep excess grit (which accumulates at the edge of the road); d) Installation of electronic warning signs to alert motorists to the presence of cyclists on blind corners or longer stretches of road where passing is difficult; and e) Remark edge lines (in some instances the edgelines are unnecessarily wide which reduces the trafficable width for cyclists, who are likely to avoid riding on the markings). 6.5 Downhill treatments may include: a) Repair damaged pavement/seal (eg rutting, potholes); b) Seal shoulders where possible; c) Sweep excess grit; and d) Remark edge lines. 6.6 Concept plans showing potential locations of the various cycle safety treatments are included in attachment B. 6.7 Post and pole cushions, such as the CSP Pacific Biker-Mate (refer to Photograph below) designed for motorcyclists, could be installed on guardrail posts to protect a cyclist, who has lost control and is sliding along the ground, from the hazard posed by guardrail posts or other posts.
Significance 6.8 The level of significance of this option is low consistent with section 2 of this report.
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Impact on Mana Whenua 6.9 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically
impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 6.10 Inform consultation only will be required because the project gives safety benefits to the community.
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6.11 Community Board has been informed that safety improvements will be performed on the route, but not the specific type. 6.12 Residents that are close to any of the works will be notified of the project prior to work starting. Alignment with Council Plans and Policies 6.13 This option is inconsistent with Council’s Plans and Policies, especially the Long Term Plan 2015-20, which includes this work. This is due to one of the specific objectives for this project being: “Installation of safety fences on Dyers Pass Road to improve safety for cyclists, pedestrians and motorcyclists”. Financial Implications 6.14 Cost of Implementation - $300-$1,800/m and does not allow for retaining wall works 6.15 Maintenance / Ongoing Costs – there will be additional maintenance costs. 6.16 Funding source – If Council approve the change in scope then funding can be provided from project “Safety Improvements: Pedestrian/ Cycle Safety Fences - Dyers Pass route – ID 17211” listed in the LTP. Legal Implications 6.17 Nil Risks and Mitigations 6.18 Not applicable Implementation 6.19 Implementation dependencies - guardrails project on Dyers Pass Road, operations projects and maintenance programmed works in the area. 6.20 Implementation timeframe – coordinate with the Guardrail project to be delivered by FY20 and other operations works happening in the route. Option Summary - Advantages and Disadvantages 6.21 The advantages of this option include: The treatments will address recognised issues along Dyers Pass Road, for both uphill and downhill cyclists Treatments target the conflict types and locations recorded in CAS (Crash Analysis System) Treatments will align with Christchurch Cycle Design Guidelines The scale and number of treatments can be tailored to fit the project budget 6.22 The disadvantages of this option include: Potential additional maintenance costs if electronic signs being installed or road widths increased Additional sealed widths may not be utilised if they are not maintained (swept) or the seal joint is rough. 7. Option 2 – Cycle rigid fence Option Description 7.1 The rigid barrier option includes the installation of rigid fences at the sites identified as high risk (as per Section 5.2 above). CSP Pacific have developed a joint pedestrian and
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vehicle barrier systems in the photo below, which is suitable for environments with posted speed limits of below 70 km/h, and can easily be retrofitted to standard guardrails.
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Significance 7.2 The level of significance of this option is low consistent with Section 2 of this report.
Impact on Mana Whenua 7.3 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 7.4 Inform consultation only will be required because the project gives safety benefits to the community. 7.5 Community Board has been informed that safety improvements are proposed to be performed along the route but, not specifically that cycle fences will be installed. 7.6 Residents that are close to any of the works will be notified of the project prior to work starting. Alignment with Council Plans and Policies 7.7 This option is consistent with Council’s Plans and Policies, especially the Long Term Plan 2015-20, which includes this work. Financial Implications 7.8 Cost of Implementation - $1,300/m and does not allow for retaining wall works 7.9 Maintenance / Ongoing Costs – there will be additional maintenance costs to maintain the new assets. 7.10 Funding source – Infrastructure New Safety Improvements. Legal Implications 7.11 Nil Risks and Mitigations 7.12 Costs and risk that cyclist hitting this fence could do themselves significant harm. Implementation
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7.13 Implementation dependencies – time of production for the fences; potential replacement of existing guardrails to allow installation of fences; guardrails project on Dyers Pass Road, operations projects and maintenance programmed works in the area.
7.14 Implementation timeframe – the timeframe will be determined accordingly if this option is adopted and will be in line with required guardrails replacement. Refer to advantages and disadvantages below. Also the works needs to be coordinated with the Guardrail project to be delivered by FY20 and other operations works happening in the route.
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Option Summary - Advantages and Disadvantages 7.15 The advantages of this option include: Highly likely it will prevent errant cyclists from crashing over the bank Proprietary system which is relatively readily available Will not create additional hazard to motor vehicles as it is attached to compliant guardrail Low risk regarding cost uncertainty 7.16 The disadvantages of this option include: This option is not justified due to the very low occurrence of any pedestrian/cyclists going over the bank. Fence may inadvertently create a hazard for cyclists which directly contradicts the project objective. There is potential for a collision with a rigid fence to cause greater injuries to cyclists than going over the bank. Older existing guardrail at some sites may need to be replaced to allow installation of the Nu-Guard PVB 8. Option 3 – Cycle flexible fence Option Description 8.1 The flexible barrier option includes the design, testing and installation of flexible barriers at the sites identified as high risk (as per Section 5.2 above). As no proprietary roadside safety barrier exists, one would have to be developed and tested. Any safety fences considered will need to be installed in such a manner that they do not compromise the compliance of the guardrail. 8.2 Fences with a similar energy absorbing function are often found on ski fields however these fences typically require significant space between the fence and the hazard (i.e. drop off), have multiple fences at one location and are not exposed to the elements for extended periods of time. Significance 8.3 The level of significance of this option is low consistent with section 2 of this report. Impact on Mana Whenua 8.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 8.5 Inform consultation only will be required because the project gives safety benefits to the community. 8.6 Community Board has been informed that safety improvements will be performed on the route but, not specifically cycle fences will be installed. 8.7 Residents that are close to any of the works will be notified of the project prior to work starting. Alignment with Council Plans and Policies
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8.8 This option is consistent with Council’s Plans and Policies, especially the Long Term Plan 2015-20, which includes this work. Financial Implications
8.9 Cost of Implementation - $4,000/m and Estimate excludes certification costs and does not allow for retaining wall works. 8.10 Maintenance / Ongoing Costs – there will be additional maintenance costs. 8.11 Funding source – Infrastructure New Safety Improvements
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Legal Implications 8.12 Nil Risks and Mitigations 8.13 Development and testing of a catch fence type system is likely to be expensive and there will be additional costs such as those associated with obtaining the appropriate safety certification. Implementation 8.14 Implementation dependencies - time of production/testing for the fences; guardrails project on Dyers Pass Road, operations projects and maintenance programmed works in the area. 8.15 Implementation timeframe – fence development could take a long time and the works need to coordinate with the Guardrail project to be delivered by FY20 and other operations works happening in the route. Option Summary - Advantages and Disadvantages 8.16 The advantages of this option include: Likely to prevent errant cyclists from crashing over the bank 8.17 The disadvantages of this option include: This option is not justified due to the very low occurrence of any pedestrian/cyclists going over the bank. May inadvertently create hazard for cyclists which directly contradicts the project objective No proprietary system exists so fence will have to be designed and tested Fence development could be expensive with no guaranteed solution Design will have to consider risk of motor vehicles damaging fence (existing barriers have been observed to have sustained repeated collisions) Risk of high maintenance costs for flexible barrier system 9. Option 4 – Do nothing Option Description 9.1 Doing nothing includes continuing with ongoing maintenance activities on Dyers Pass Road such as sweeping of the road surface, trimming of vegetation, maintaining line marking and repairing damaged sections of road surface. It does not require the installation of cycle safety fences of any kind. Significance 9.2 The level of significance of this option is low consistent with section 2 of this report. Impact on Mana Whenua 9.3 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 9.4 Consultation will not be required because this option does not change the current situation and no change will be implemented.
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Alignment with Council Plans and Policies 9.5 This option is inconsistent with Council’s Plans and Policies, especially the Long Term Plan 2015-20, which includes improvements for cyclists along this route.
Financial Implications 9.6 Cost of Implementation - nil 9.7 Maintenance / Ongoing Costs – there will be no additional maintenance costs if the road stays the way it is.
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9.8 Funding source – n/a Legal Implications 9.9 Nil. Risks and Mitigations 9.10 Risk of related accidents as no safety works will be undertaken. Implementation 9.11 Implementation dependencies - n/a 9.12 Implementation timeframe – n/a Option Summary - Advantages and Disadvantages 9.13 The advantages of this option include: No additional costs 9.14 The disadvantages of this option include: Does not improve safety for cyclists
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Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.
Signatories Author Sandra Novais - Project Manager Approved By Chris Gregory - Head of Transport Peter Langbein - Finance Business Partner David Adamson - General Manager City Services
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10. Governors Bay Community Centre and Pool Reserve Landscape Plan Reference: 17/605380
Contact: Steven Gray [email protected] 941 8256
1. Purpose and Origin of Report
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1.1 The purpose of this report is to seek the Banks Peninsula Community Boards approval for stage one (junior playground and landscaping) of the landscape plan for Governors Bay Community Centre and Pool Reserve to allow this stage to move into construction phase. Note: Governors Bay Community Centre and Pool Reserve is known by the Community as Frame Reserve. Origin of Report 1.2 This report is being provided to fulfil Lyttelton/Mt Herbert Community Board’s resolutions (10) and (11) under Clause 28: on 20 April 2016. 10. Approve the removal of the existing playground at Governors Bay Community Centre and Frame Reserve to allow for the Community Centre rebuild. 11. Requests staff to report back with a landscape concept plan for the Governors Bay Community Centre and Frame Reserve including alternative play and recreation opportunities. 1.3 On 16 April 2014, the Lyttelton/Mt Herbert Community Board resolved; To request a report from staff regarding the approval of a site for the secure storage of the community vehicle in the Frame Reserve in Governors Bay. To Request a report from staff to incorporate a skate park at Frame Reserve, Governors Bay in conjunction with the secure storage area for the Governors Bay Community Transport Trust.
2. Significance 2.1 The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. The level of significance was determined on the suggested thresholds for assessing criteria, which had a medium-high level of community interest, medium level of possible social impact, medium level of reputational risk to the Council, medium level of opportunity for Council to reinstate their reputation in Governors Bay, medium-low level due to the cost of removing the equipment if the decision was reversed and low for all of the other criteria. The community engagement and consultation outlined in this report reflect the assessment.
3. Staff Recommendations That the Banks Peninsula Community Board: 1. Approve the landscape concept plan for the junior playground at Governors Bay Community Centre and Pool Reserve as referred to in Attachment D of the staff report.
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2. Approve the landscape concept plan for the landscaping between the community hall and the swimming pool at Governors Bay Community Centre and Pool Reserve as referred to in Attachment C of the staff report.
3. Receive a summary of the public submissions from the second consultation regarding the community’s preferences on a skate area, a dirt bike pump track, and a tree hut.
4. Key Points
4.1 This report supports the Council's Long Term Plan (2015 - 2025): 10 Item
Activity: Neighbourhood Parks Level of Service: 6.0.2 Customer satisfaction with the range of recreation facilities 4.2 The following feasible options have been considered: Option 1 - Approve Junior Playground and Landscaping (preferred option) Option 2 - Wait Until Second Consultation is Completed 4.3 Option Summary - Advantages and Disadvantages (Preferred Option) The advantages of this option include: Meets the requests from the community on the amendments to the junior playground equipment Provides a direct connection between the pool and public toilets Allows the landscaping around the new community hall to be implemented Provides better access between the hall, lawn and pool The junior playground would completed by Christmas 2017 The disadvantages of this option include: Would only be approving part of the overall concept plan The changes to the plan for the steps and junior play equipment will mean a reduced budget for the other recreational items – skate, pump track and tree hut, which are yet to be finalised.
5. Context/Background Background 5.1 The Lyttelton/Mt Herbert Community Board received a letter dated 24 November 2010 from five Governors Bay youth seeking assistance from the Board in pursuit of a skate park in Governors Bay. On 14 December 2010 the Board decided that the request be forwarded to staff asking that they consider possible locations for a Governors Bay skate park as part of other recreational facilities for young pole in the Harbour Basin and report back to the Board. 5.2 The Board suggested the group of youth make a submission to the annual plan which they did. They also had meetings with Council Parks Unit Staff. 5.3 A memorandum was presented back to the Community Board on 26 January 2011, the memorandum suggested there is possibly space at Cholmondeley Reserve (the youth used temporary ramps here on the tennis court), however there was no identified project and funding in the Long Term Plan and that consequently no further site investigations were planned by staff at this stage.
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5.4 A letter was received by Council from the Governors Bay Youth Group on 13 May 2013 asking for a separate concrete pad to be installed somewhere in Governors Bay for their temporary ramp, as skaters have been sharing the tennis court and this can lead to some conflict between
users. 5.5 Governors Bay Community Transport Trust (GBCTT) presented a deputation to the Lyttelton/Mt Herbert Community Board on 16 April 2014 around securing a permanent site for the new community vehicle. The Board resolved to request a report from staff regarding the approval for a site for the secure storage of the community vehicle in the Frame Reserve at Governors Bay.
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Governors Bay in conjunction with the secure storage for the Governors Bay Transport Trust. 5.6 Staff worked with the GBCTT around the possibility of housing a garage or carport at Governors Bay Community Centre and Pool Reserve and it was determined that there was not enough space for storing the two community vehicles with all the other activities that are currently onsite. When staff have more recently spoken to this group, there was other possible sites within the community that they were investigating, however the two vehicles are still being housed at the Governors Bay Hotel carpark. 5.7 On 20 April 2016, the Lyttelton/Mt Herbert Community Board approved the removal of the existing playground at the Governors Bay Community Centre and Frame Reserve to allow for the rebuild of the Community Centre. The playground was near the end of its lifespan and the Board resolved for staff to report back to the Board with a landscape plan including alternative play and recreation opportunities for the reserve. Reserve Location and setting 5.8 Governors Bay Community Centre and Pool Reserve is located on the corner of Main Road and Jetty Road in Governors Bay. The reserve is made up of three land parcels with a total area of 4207m2. 5.9 The site has a community pool at the eastern end, fenced off from the rest of the reserve with low open style pool fencing. 5.10 The old community centre was earthquake damaged and has been rebuilt and reopened. This new building overlooks the pool and at the northern end has access to the junior playground area. 5.11 The vegetation that was screening the pool was removed during the community centres construction. 5.12 The old junior playground equipment was removed, refer item 5.7, with the safety surfacing left on site. 5.13 Local children have built a dirt bike pump track through the woodland area.
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5.14 On the western side of the community centre is a gravel driveway which provides access to the western portion of the reserve along with several other informal tracks that come off the path from Main Road.
5.15 The reserve has mature established trees that provide a closed canopy over a large portion of the reserve with a small area of open lawn. The plants are a mix of exotic and native trees and shrubs. 5.16 The north boundary of the reserve is a private driveway which also has a closed tree canopy.
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5.17 The consultation plan, Attachment A and Artist Impression, Attachment B, were developed through the initial feedback from the pre consultation drop in session which consisted of the following elements: A junior playground with swings and a rowing boat structure A skate concrete half pipe A formed dirt bike pump track with informal seating and landscaping A tall tree hut structure overlooking the skate area and towards the harbour Nature play elements such as large boulders and logs Landscaping around the new community centre and along the pool fence line A new picnic table A new path linking the pool to the public toilets Planting screens along the pool fence line to provide screen for pool users but without totally blocking views between the two areas
5.18 The local community has shown interest in helping with the planting. 5.19 The pre consultation estimate to undertake this work was within the current available budget for FY18.
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6. Option 1 – Approve Junior Playground and Landscaping (preferred) Option Description
Junior Playground and Landscaping 6.1 The junior playground, Attachment D, and amended landscape plan, Attachment C, has been amended to reflect the community views received through public consultation. 6.2 A summary of the public submissions is shown below in point 6.7 to 6.19 6.3 The feedback received on the junior playground area requested changes which the amended
Item 10 Item plan reflects. 6.4 The key features of the amended junior play area are: Change the swings to a 2 bay swing with 2 strap seat and 2 infant seats Provide an embankment slide off a low mound Use stepping logs within the play area and a boulder hop next to the slide as a way back to the top of the slide. Provide a crawl tunnel Provide a shop frontage for imaginary play Include talk tubes to allow children to talk across the playground space Provide a seat Include additional landscape planting within and around the playground to enhance this space
6.5 These changes increase the play items from two to six items. This area is very small and with allowing for the required fall zones to meet the Playground Standards, it makes it difficult to place large items in this area. 6.6 The playground area has increased in its overall size from the consultation plan. 6.7 These changes have also altered how the budget is split between all of the items that were consulted on. The original junior play area was estimated at $14,845. With the amended junior play area now estimated to cost $27,534. This is an increase of $12,689 on the playground. 6.8 The changes to the landscaping are: Change the location of the path from the swimming pool to the toilets by moving it to the north side of the toilets Provide new steps from the deck in front of the hall to the new path. These steps will be long which will also provide additional informal seating and a better connection to the lawn The other Recreational Elements from the Consultation Concept Plan 6.9 As a result of the submissions received and the changes to the junior playground area, the project team, following direction from the Community Board, has undertaken a second round of consultation to gain a better understanding on what the community are after with the other items – Skate, pump track and the tree hut. Refer Attachment C, Amended Landscape Concept Plan and Attachment E, Second Consultation Leaflet 6.10 This second consultation runs from the 31 August 2017 to 21 September 2017. 6.11 A summary of this consultation will be provided to the Community Board at the 25 September Board meeting. This summary is not requesting approval on these other items but is for the Board’s information only and to help inform the Board regarding its decision making for this report.
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6.12 A second report to the Community Board will follow later in the year with recommendations on these other items. 6.13 This second consultation is seeking the preferences the community has for each item. This will help determine the most preferred option for the second Board report. 6.14 Approving this report will allow the junior playground equipment and landscaping to be implemented by Christmas 2017. Significance
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6.15 The level of significance of this option is medium consistent with section 2 of this report. 6.16 Engagement requirements for this level of significance included initial issues information gathering with a community drop-in, a letterbox drop to the Governors Bay community, a second community drop-in and on-site signage. Impact on Mana Whenua 6.17 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 6.18 Initial information gathering was undertaken from 28 October 2016 – Monday 5 December 2016 and included the project team presenting at the Governors Bay School assembly and hosting a community drop-in session at Governors Bay School. 6.19 Formal community consultation on the Governors Bay Community Centre and Pool Reserve Landscape Plan was undertaken from Monday 8 May to Monday 29 May 2017. A community drop in session was held on Tuesday 16 May, from 4.30-6pm. 6.20 A total of 600 leaflets were hand delivered to properties in Governors Bay (between 854 Governors Bay Road and Teddington). 6.21 The consultation leaflets were also sent to 136 key stakeholders and 127 absentee owners for each consultation. 6.22 Additional leaflets were made available at Civic Offices, Akaroa Service Centre, Beckenham Service Centre, Linwood Service Centre, Little River Service Centre, Lyttelton Service Centre, Riccarton Service Centre, Hornby Service Centre, Te Hapua: Halswell Centre, Central Library, Diamond Harbour Library, Lyttelton Library, Spreydon Community Library, Pioneer Recreation and Sport Centre and Lyttelton Recreation and Sports Centre. 6.23 During the course of the initial information gathering, Council received feedback from 59 people. This feedback was analysed by the project team and formed the basis of the landscape plan. 6.24 During the course of the formal consultation, Council received 65 submissions, one of which was anonymous so it was discounted. Of the 64 submissions; 28 submitters were in support of the proposed landscape plan
28 were in support but had some concerns or suggested changes
3 did not support the proposal
5 did not state their preference 6.25 While there were 56 submissions that generally supported the plan, there were specific comments on some of the elements;
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Skate - Nine against (One asked for it to be able to be used by scooters and bikes too, Seven for ( and one asked for a skate bowl instead as more versatile) Pump track – two comments in support
Treehouse - six comments in support and two against Boat - one in support Planting screens - Three in support (one asking for it to be screened completely, and one asking for it to be located outside the pool area), one against the screens 6.26 There was a clear response regarding the junior playground with suggested changes as noted
Item 10 Item below. There is not enough for pre-schoolers and suggest the following items. Tunnel – 10 comments Multipurpose structure - eight comments, and one against Slide – eight comments Additional logs – four comments Bars – four comments Swings - 16 submissions in support Climbing wall – Three comments A playhouse – Two comments
The playground is a meeting place for the community 6.27 As a result of consultation, the following changes have been made to the final plan. Amend the junior playground area to include, Two bay swing with two strap seats and two infant seats An embankment slide Stepping logs and boulder hop next to the slide Crawl tunnel Shop front for imaginary play Talk tubes A seat Additional landscape planting
Change the path location from the pool path to the toilets to the north side of the toilets Add steps down from the hall deck to connect to the path 6.28 An update has been sent to all submitters advising the outcome of the consultation, including details of the Board meeting and how they can request speaking rights. Alignment with Council Plans and Policies 6.29 This option is consistent with the Council’s Plans and Policies Children’s Policy 1998 Physical Recreation and Sports Strategy 2002 Parks and Waterways Access Policy 2002 Youth Policy 1998 CCC Long Term Plan 2015 – 2025 Council’s Delegation Register 31 March 2017 - all Community Boards have the delegation to approve the location of, and construction of, or alteration or addition to, any structure or area, and the design of landscape plans for the same, on reserves, parks and roads, provided the design is with the policy and budget set by the Council.
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Financial Implications 6.30 Cost of Implementation – Funding of $170,340 to implement this work is allocated in the Long Term Plan, Financial Year 2018 CPMS 37411.
This budget is sufficient funding to complete the junior playground and landscape works. The total estimate for the junior playground, path and steps, and landscaping is $58,183 Depending on the outcome of the second consultation, there may not be enough budget to deliver all three items and these items will need to be prioritised
Item 10 Item 6.31 Maintenance / Ongoing Costs The playground space is already under the current maintenance contract which undertakes inspections of the equipment for compliance and a condition assessment therefore there is no additional operational cost. The additional annual operational costs for the new gardens is; Garden Amenity Maintenance $400 6.32 Funding source - Project listed in the current LTP: Governors Bay Community Centre and Pool Reserve – Play and Recreation Facilities (37411) Legal Implications 6.33 The New Zealand Playground Standards NZS5828:2004 are not a compulsory Standard. However, the Standards have been put in place to provide a form of safety for users and administraters. 6.34 Consents will be obtained, where required, before construction begins. Risks and Mitigations 6.35 Risk of increase in costs of play equipment caused through time delay from estimates at the concept plan stage until gaining approval and placing orders. Treatment: Confirming the estimate and obtaining a final quote. If cost is higher than expected, other suppliers will be researched for better pricing. 6.36 Residual risk rating: the rating of the risk is low. Implementation 6.37 Implementation dependencies - Gaining Community Board approval to proceed to construction. 6.38 Implementation timeframe: Board approval - 25 September 2017 Detail design, obtaining consents (where required) and tendering – October Construction – the Junior play space completed – December 2017 Option Summary - Advantages and Disadvantages 6.39 The advantages of this option include: Meets the requests from the community on the amendments for the junior playground equipment Provides a better connection between the pool and public toilets Allows the landscaping around the new community hall to be implemented All of these items would be completed by Christmas 2017
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6.40 The disadvantages of this option include: Would only be approving part of the overall concept plan
The changes to the plan for the steps and junior play equipment will mean a reduced budget for the other recreational items – stake, pump track and tree hut, which are yet to be finalised.
7. Option 2 - Wait Until Second Consultation is Completed
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Option Description 7.1 This option would be to not approve Option 1 of this report and wait until the final report is completed following the second round of consultation. Significance 7.2 The level of significance of this option is medium consistent with section 2 of this report. 7.3 Engagement requirements for this level of significance include initial issues information gathering with a community drop-in, a letterbox drop to the Governors Bay community, a second community drop-in and on-site signage. Impact on Mana Whenua 7.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 7.5 Refer 6.18 to 6.28. 7.6 The feedback on the second consultation will be provided in the final report later in 2017. Alignment with Council Plans and Policies 7.7 This section is irrelevant for this option Financial Implications 7.8 Cost of Implementation - Nil 7.9 Maintenance / Ongoing Costs - Nil 7.10 Funding source - Nil Legal Implications 7.11 Nil Risks and Mitigations 7.12 No decision being made on the proposed landscape plan. 7.13 The risk for the community is the uncertainty that a decision will be made for this reserve. Treatment: Provide the Community Board with a clear direction from the submissions received Residual risk rating: the rating of the risk is low Implementation 7.14 Implementation dependencies - Nil 7.15 Implementation timeframe - Nil
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Option Summary - Advantages and Disadvantages 7.16 The advantages of this option include: The Community Board will have received the full submissions received from both rounds of
consultation before making a decision 7.17 The disadvantages of this option include: The community will not have the junior playground and landscape works completed before Christmas 2107
Item 10 Item A time delay may result in inflated prices for the play equipment
Attachments No. Title Page A ⇩ Consultation Concept Plan 63 B ⇩ Artist Impression of skate, pump track area for Consultation Concept Plan 64 C ⇩ Amended Concept Landscape Plan August 2017 65 D ⇩ Junior Playground Plan Post Consultation 66 E ⇩ Second Consultation leaflet Sept 2017 67
Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.
Signatories Authors Megan Carpenter - Recreation Planner, Greenspace Steven Gray - Project Manager Lori Rankin - Engagement Advisor Approved By Liam Nolan - Head of Vertical Capital Delivery and Professional Services David Adamson - General Manager City Services Andrew Rutledge - Head of Parks Mary Richardson - General Manager Citizen and Community
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11. Diamond Harbour Village Planning Project Reference: 17/846804
Contact: Miranda Charles [email protected] 03 941 8843
1. Purpose of Report 1.1 This report is to present to the Community Board, for its endorsement, two related Diamond Harbour village planning projects which have been prepared by community representatives with
Item 11 Item support from Council staff (Attachments A and B). Both planning projects are for ongoing reference and information for the Council and the community.
2. Staff Recommendations That the Banks Peninsula Community Board: 1. Endorses the updated “Getting to the Point” action plan, and presents it to the Council to receive for its information; 2. Endorses the “Diamond Harbour Village Development Plan” and presents it to the Council to receive for its information; 3. Notes that both plans are community-led and community-owned plans that will serve as a guide to decision making by the community, agencies and authorities, including the Christchurch City Council.
3. Key Points 3.1 In June 2015, as part of decisions on the 2015 – 25 Long Term Plan, the Council resolved to allocate resources for a Diamond Harbour master planning initiative. A key driver for the resolution was to harness community energy to improve the Diamond Harbour village, and to enable the proper consideration of village improvement projects during Council funding processes (i.e. Annual and Long Term Plans). 3.2 Over a series of meetings commencing in December 2015, Council staff and representatives from the Diamond Harbour Community Association (DHCA) agreed the following project scope and outputs: i. Council staff technical support to help the DHCA update the ‘Getting to the Point’ action plan, a community-led initiative prepared in 2013 (Attachment A); ii. Council staff technical support to prepare, in conjunction with the DHCA, a Diamond Harbour Village Development Plan for improvements to pedestrian and vehicle circulation and safety (Attachment B). This development plan is an identified action in the ‘Getting to the Point’ action plan; and iii. Financial assistance via a Council grant of $15,000 for a priority village planning project, to be identified and implemented by the DHCA. 3.3 Land affected by the project scope and output is, for the most part, owned by the Council and managed as reserve space in the Stoddart Point Reserve and Coastal Cliff Reserves Network Management Plan, Diamond Harbour / Te Waipapa (Attachment C). Land-use zoning comprises commercial, open space and special purpose zoning (Attachment D). 3.4 Council staff have worked closely with DHCA throughout the project, and had regular discussions and meetings with the DHCA Chair. Engagement with the wider community has involved one-to-one discussions and meetings with various stakeholders, and a community workshop/drop-in session held in October 2016.
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3.5 Te Hapū o Ngāti Wheke (Rāpaki) Rūnanga was invited to provide feedback on the Village Development Plan between March and May 2017. Two joint staff and DHCA presentations were also held with the Community Board, in March and July this year. The DHCA signed off the
updated action plan and the Village Development Plan prior to each Board presentation. 3.6 High level estimated costs have been prepared for the Village Development Plan to enable the staged implementation of physical improvement projects. Two project priorities have been identified by the DHCA for consideration by the Community Board for its submission to the Draft 2018-2028 Long Term Plan (LTP) – refer paragraph 4.16 below.
Item 11 Item 3.7 Staff and the DHCA now seek the Board’s formal endorsement of the updated “Getting to the Point” action plan (Attachment A) and the Diamond Harbour Village Development Plan (Attachment B). 4. Background 4.1 The original “Getting to the Point” action plan was prepared by the Stoddart Point Regeneration and Ideas Group (SPRIG) in 2013. The SPRIG was established to support the post-earthquake recovery of the village, and is now a sub-committee of the DHCA. 4.2 The original “Getting to the Point” action plan included approximately thirty-two projects. These projects were recommended for funding and/or implementation by either the community or the Council over a short-long term period, i.e. between 1-10 years plus. (see page 13 of Attachment A). 4.3 In response to a deputation to the Lyttelton-Mt Herbert Community Board by SPRIG in June 2014, the Community Board recommended that the Council begin formal engagement and consultation with the Diamond Harbour community about issues highlighted in the community- led “Getting to the Point” document. 4.4 In June 2015, the Council resolved to include a package of projects for Banks Peninsula in the 2015-2025 Long Term Plan (LTP). Amongst other things, this package included $15,000 funding for “Diamond Harbour master planning”. 4.5 To give effect to the resolution, staff met with representatives of the Diamond Harbour Community Association (DHCA) and agreed the scope and outputs as noted above. Updated “Getting to the Point” Action Plan 4.6 Through a process of consolidation and prioritisation, Council staff helped DHCA representatives to distil the thirty-two projects into nine focused priorities. The subsequent updated “Getting to the Point” action plan (Attachment A) includes projects which range from community arts and events, local business development initiatives and wayfinding, to the redevelopment of the Godley House site and the full implementation of the Stoddart Point Reserve and Coastal Cliff Reserves Network Management Plan. 4.7 A draft of the updated action plan was presented by the DHCA for wider community feedback on 29 October 2016 at a staff-supported community engagement event. Over 70 people attended the workshop/drop-in session and feedback was received both during and for a short period of time after the event. 4.8 A final version of the action plan was endorsed by the DHCA at a committee meeting in March 2017, and the DHCA Chair attended a joint Community Board presentation with Council staff later that month. Diamond Harbour Village Development Plan 4.9 The Diamond Harbour Village Development Plan (Attachment 2) represents ‘Project 3’ in the updated “Getting to the Point” action plan. It has largely been prepared by technical staff working in the Council’s Vertical Capital Delivery and Professional Services Unit, but closely
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reflects input and feedback received from DHCA representatives and the wider Diamond Harbour community. The Village Development Plan identifies improvements to pedestrian and vehicle circulation and safety, and is intended to (a) strengthen local identity and character and
(b) attract visitors and improve wayfinding. 4.10 An early draft of the Village Development Plan was tabled for feedback at the community workshop/drop-in event in October 2016, and a second draft was distributed by the DHCA for community feedback in April 2017. 4.11 Community engagement processes have largely been led by DHCA representatives, with the
Item 11 Item support of Council staff. It is noted that further and more formal Local Government Act (LGA) engagement and consultation processes will be required once Council capital funding is allocated to specific projects. 4.12 Between March and May 2017, Te Hapū o Ngāti Wheke (Rāpaki) Rūnanga was invited to provide feedback on the Village Development Plan. The Rūnanga stated it would provide feedback as part of formal consultation before any on-site physical work commenced (e.g. excavation or construction work). 4.13 The Village Development Plan was jointly presented for Community Board feedback and input by Council staff and the Chair of the DHCA at a Board seminar on 31 July 2017. 4.14 In summary, the following transport and landscaping concepts are included in the Village Development Plan. Several of the actions involve kerb changes, road narrowing, threshold landscaping, paving treatments and new or widened footpaths. These are intended to slow vehicle speeds, provide for safe crossing by pedestrians and improve connection between the village shops, facilities and landmarks. Increased parking and/or improved space delineation is also a feature. 4.15 In addition, the plan proposes a one-way circular link road between the village centre shops, Godley House and cemetery parking areas into Stoddart Point Reserve, along with indicative locations for new furniture, landscape plantings, signage and/or interpretation. This is intended to improve the amenity and character of the area, vehicle circulation and visitor wayfinding. 4.16 High level cost estimates have been prepared to facilitate Council funding decisions. # Project description High level cost estimate 1 New footpaths, landscaping and paving treatments on Waipapa Ave, $533K and improvements between Waipapa Ave and the community hall, library, Stoddart Cottage and medical centre. Intention: improve safety, accessibility and connectivity between village landmarks and improve vehicle parking. 2 Pathways and tracks through Stoddart Point Reserve (comprising $77K $96K for “recreational use paths” and $18K for “high use accessible paths”). Intention: improve accessibility and connectivity by different pedestrians of different abilities. 3 New threshold treatments, landscaping and paving, parking layout and $1,079K courtyard space opposite the village centre shops.
Intention: create more space for public seating, and/or for al fresco seating by local businesses. 4 Godley House and Cemetery parking area upgrade and new one-way $479K circular road link
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5 Stoddart Point Reserve parking area upgrade $266K 6 Croquet and bowling club parking area upgrade $735K
7 Improved pedestrian access from wharf to village $461K Intention: improve safety, accessibility and connectivity between village landmarks and the wharf.
4.17 Feedback from the DHCA on ‘quick win’ priority projects has identified the following two 11 Item
projects for the Community Board’s consideration as part of its submission to the Draft 2018- 2018 LTP: Project 1 - new footpath, landscaping and paving treatments between Waipapa Ave and the community hall/library/Stoddart Cottage/medical centre; and Project 2 - new pathways and tracks through Stoddart Point Reserve. 4.18 The DHCA selected these projects because of their anticipated benefits and comparatively lower costs. 4.19 Remaining projects can be considered for funding in either later years of the 2018-2028 LTP or during future Annual or Long Term plan funding rounds, based on the existence of project dependencies (e.g. the future redevelopment of the Godley House site) and/or estimated costs. New Pedestrian Pathway
4.20 In June 2015, a grant of approximately $15,000 was given to the DHCA to identify and implement a priority village planning project. The DHCA identified the formation of a new pedestrian walking track between the Godley House site and the car park in Stoddart Point Reserve (also known as the “Domain”) as its preferred project and, using community volunteers, the DHCA will work with the local Council Parks Ranger to implement the project. Physical works are anticipated to commence this spring. The intention of the project is to improve connectivity and wayfinding, and offer an alternate pedestrian route between the village shops, car park and wharf beyond.
Attachments No. Title Page A ⇩ Diamond Harbour village project, updated "Getting to the Point" action plan 77 B ⇩ Diamond Harbour village planning project, Village Development Plan 91 C ⇩ Diamond Harbour village planning project, reserve land status 92 D ⇩ Diamond Harbour village planning project, land use zoning 93
Signatories Author Miranda Charles - Senior Planner Approved By Carolyn Ingles - Head of Urban Regeneration, Design and Heritage Brendan Anstiss - General Manager Strategy and Transformation
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12. Banks Peninsula Neighbourhood Week 2017 - Funding Applications Reference: 17/946105
Contact: Grace Le Heux [email protected] 941 5602
1. Purpose of Report 1.1 The purpose of this report is for the Banks Peninsula Community Board to consider applications for the allocation of 2017 Neighbourhood Week funding.
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Origin of Report 1.2 This report is staff generated. 2. Significance 2.1 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. 2.2 Due to the assessment of low significance, no further community engagement or consultation is required.
3. Staff Recommendations That the Banks Peninsula Community Board resolve to: 1. Consider and make decisions on the applications received for Neighbourhood Week 2017 funding as set out below: Applicant Activity No. Attending Recommendation 1. Fiona Jaqueline Waghorn Community BBQ 60-80 $80.00 and garage sale 2. Hannah Louise Sylvester Community 30-45 $83.00 Morning tea with entertainment. 3. Melanie Dixon Street BBQ 40 $74.00 4. Fiona Jane Barnes Beach clean-up, 75+ $139.00 defibrillator training, tour of reserve and a community BBQ 5. Rene Lynette MacPherson Street party 30-40 $65.00 6. Elizabeth Ann Gregory Sandy Bay BBQ 30+ $56.00 7. Ian Currie Community BBQ 40-45 $83.00 8. John Warwick Thacker Street BBQ 28 $52.00 9. Kathy Guidi Family fun day with 75 $139.00 BBQ 10. Tereza Tutko Community BBQ 20 $37.00 with inflatable sumo wrestling 11. Pippa Mary Foley Community BBQ to 70+ $130.00 view Domain and new exhibits 12. Catherine McFedries Community BBQ 130 $241.00
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13. Kerry Little Community 300 $250.00 Christmas in the Park 14. Kathie Smith Street BBQ 50 $81.00
15. Claire Louise Coates Youth activity 60 $111.00 afternoon and sausage sizzle 16. Kerry Grant Donnelly Party for neighbours 40 $74.00
17. Marcus Walter Puentener Community 50 $92.50 12 Item gathering 18. Mel Birch Sports day and BBQ 100 $185.00 19. Sue-Ellen Sandilands Working bee and 20 $20.00 afternoon tea 20. Lynette Frances Forester Community get 50 $93.00 together and BBQ 21. Ian Luxford Community BBQ 40 $74.00 22. Sharon Michelle Henderson Fun day with free 150 $259.00 entry to the Okains Bay Maori & Colonial Museum and a BBQ 23. Jillian Margaret Frater BBQ and tennis 50 $93.00 playing 24. Wendy Marie Alfeld Family Halloween 150 $278.00 Party
Total: $2,789.50
4. Key Points 4.1 Neighbourhood Week is a dedicated week in which individuals and groups are encouraged to get together and get to know one another locally. This year Neighbourhood Week is to be held from 27 October 2017 to 31 March 2018. Applications for funding closed on 1 September 2017. 4.2 Local community groups, including residents' associations and neighbourhood support groups, have been sent information inviting them to apply for the Neighbourhood Week funding that has been allocated by the Board. 4.3 A matrix outlining the applications and staff recommendations is attached, along with the Neighbourhood Week Guidelines that accompany the application details. 4.4 By the closing date, 26 applications had been received. Two of these applications were merged with others due to an overlap of applicants or geographical area. Thus, the total applications for consideration is 24. The applications were sorted and assessed to ensure that they met the guidelines for the Neighbourhood Week events, and staff recommended an amount to be allocated to each application. In making the recommendations staff have endeavoured to maintain consistency over the allocation recommendations according to the amounts applied for and the number of people estimated to be attending the events. 4.5 Organisers of events that are scheduled to take place in a public place situated within an alcohol ban area, will be notified of the ban requirements.
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4.6 At its meeting on 11 September 2017, the Banks Peninsula Community Board allocated $3,000 for Neighbourhood Week events in 2017/18.
Attachments No. Title Page A ⇩ Neighbourhood Week Application Form and Guidelines 2017 98
B ⇩ Banks Peninsula Neighbourhood Week 2017 Matrix 100 12 Item
Signatories Author Grace Le Heux - Community Support Officer Approved By Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton
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13. Discretionary Response Fund Report Reference: 17/962930
Contact: Fiona Nicol [email protected] 0274 035 716
1. Purpose and Origin of Report Purpose of Report
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1.1 The purpose of this report is for the Banks Peninsula Community Board to consider applications for funding from their 2017/18 Discretionary Response Fund from the organisations listed below. Funding Organisation Project Name Amount Recommended Request Requested Number 56955 Erin Neufeld Sense of Place in $9,350 $3,000 Akaroa 56890 Ataahua Reserve Constant water $5,000 $2,000 Board Supply for Kaituna Hall 56645 Takamatua Takamatua Stream $5,000 $500 Ratepayers Sediment Control Association Project Incorporated
Origin of Report 1.2 This report is to assist the Community Board to consider applications for funding from Erin Neufeld, the Ataahua Reserve Board and the Takamatua Ratepayers Association Incorporated. 2. Significance 2.1 The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. 2.1.1 The level of significance was determined by the number of people affected and/or with an interest. 2.1.2 Due to the assessment of low significance, no further community engagement and consultation is required.
3. Staff Recommendations That the Banks Peninsula Community Board: 1. Approves a grant of $3,000 to Erin Neufeld towards Sense of Place in Akaroa Study. 2. Approves a grant of $2,000 to Ataahua Reserve Board towards a water tank for Kaituna Hall. 3. Approves a grant of $500 to the Takamatua Ratepayers Association Incorporated towards the Takamatua Stream Sediment Control Project.
4. Key Points 4.1 At the time of writing, the balance of the Discretionary Response Fund is as detailed below. Total Budget Granted To Date Available for Balance If Staff 2017/18 allocation Recommendation adopted $54,187 $23,889 $30,298 $24,798
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4.2 Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.
4.3 The attached Decision Matrices provide detailed information for the application. This includes organisational details, project details, financial information and a staff assessment.
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Item 13 Item No. Title Page A ⇩ Decision Matrix - Erin Neufeld 103 B ⇩ Decision Matrix - Ataahua Reserve Board 104 C ⇩ Decision Matrix - Takamatua Ratepayers Association 105
Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.
Signatories Authors Fiona Nicol - Community Development Advisor Philipa Hay - Community Development Advisor Approved By Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa
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14. Submissions on Proposed Stock on Roads Bylaw and Proposed Traffic and Parking Bylaw
Reference: 17/998175 Contact: Amy Hart [email protected] 941 5640
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1.1 The purpose of this report is for the Banks Peninsula Community Board to approve its submissions on the Council’s Proposed Stock on Roads Bylaw 2017 and Proposed Traffic and Parking Bylaw 2017. 1.2 This report is staff generated in response to a request from the Community Board for submissions to be prepared to the two proposed bylaws.
2. Staff Recommendations That the Banks Peninsula Community Board: 1. Approve its submission on the Council’s Proposed Stock on Roads Bylaw 2017. 2. Approve its submission on the Council’s Proposed Traffic and Parking Bylaw 2017.
3. Key Points 3.1 The Council is seeking feedback on proposed changes to two bylaws, the Proposed Stock on Roads Bylaw and Proposed Traffic and Parking Bylaw. 3.2 The purpose of the Proposed Stock on Roads Bylaw is to regulate the movement of stock on roads in order to protect people, traffic and stock, while safeguarding the condition of the road. Submissions close on Monday 25 September. Details of proposed changes may be viewed here: https://ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/72 3.3 The Proposed Traffic and Parking Bylaw simplifies some of the rules and the way they are enforced. Submissions close on Monday 25 September. Details of proposed changes may be viewed here: https://ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/69 3.4 At its meeting on 11 September, the Board decided to make submissions on these two bylaws. The draft submissions are attached.
Attachments No. Title Page A ⇩ Draft Submission on Proposed Stock on Roads Bylaw 109 B ⇩ Draft Submission on Proposed Traffic and Parking Bylaw 111
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Signatories Author Amy Hart - Governance Support Officer
Approved By Liz Carter - Community Board Advisor
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15. Staff Briefing Reference: 17/1023399
Contact: David McLernon [email protected] 021 277 7730
1. Purpose of Report
1.1 The Board will be briefed on the following: 15 Item
Subject Presenter Lyttelton Wastewater Project – Background David McLernon, Project Manager, and Progress Update Three Waters and Waste
2. Staff Recommendations That the Banks Peninsula Community Board: 1. Notes the information supplied during the Staff Briefing.
Attachments No. Title Page A ⇩ Progress Update on Lyttelton Wastewater Project 114 B ⇩ Scheme Overview 116 C ⇩ Onshore Pipelines Key Plan 117 D ⇩ Submarine Pipelines Key Plan 118 E ⇩ Construction Staging Areas 119 F ⇩ Construction Management Area 120
Signatories Author David McLernon - Project Manager Approved By Liz Carter - Community Board Advisor
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16. Elected Members’ Information Exchange
This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.
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17. Resolution to Exclude the Public Section 48, Local Government Official Information and Meetings Act 1987.
I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.
Reason for passing this resolution: good reason to withhold exists under section 7. Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a) 17 Item Note
Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:
“(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):
(a) Shall be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority.”
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:
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ITEM GENERAL SUBJECT OF EACH MATTER SUBCLAUSE AND REASON WHEN REPORTS CAN BE SECTION PLAIN ENGLISH REASON NO. TO BE CONSIDERED UNDER THE ACT RELEASED
18 NAVAL POINT DEVELOPMENT PLAN S7(2)(I) CONDUCT NEGOTIATIONS REPORT DISCUSSES POSSIBLE USE 22 DECEMBER 2017 AND / OR ACQUISITION OF PRVIATE CONDITIONAL LAND. AGREEMENT WITH
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