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Item 1. Information 10:00 AM Call to Order Oregon Arts Commission Meeting Agenda August 17, 2018 10:00 am to 3:00 pm VIA CONFERENCE CALL Item 1. Information 10:00 AM Call to Order and Welcome Christopher Acebo, Chair 2. Action - Vote Page 9-17 10:05 AM Minutes from April 27, 2018 Board Meeting, Acebo Ontario 3. Information 10:10 AM Chair's Report Acebo 4. Information Page 18-20 10:20 AM Executive Director's Report Brian Rogers, Executive Director 5. Action - Vote Page 21-30 10:30 AM FY 2018 Spending Plan Review Jenny Wilfong, CFO FY 2019 Recommended Spending Plan Business Oregon Rogers, David Huff LUNCH 11:00 AM Lunch Break 6. Action - Vote Page 31-32 12:00 PM Designated Grants, Dues and Subscriptions, Rogers and David Huff, Professional Services Assistant Director 7. Information Page 33-40 12:15 PM Operating Support Full Applications Huff and Rogers Jenny Green, Media Arts Meagan Atiyeh Matt Stringer, Music Brian Wagner Michael Dalton, Dance David Huff Alyssa Macy, Interdisciplinary David Huff Page 2 of 86 8. Action - Vote Page 41-59 12:50 PM Operating Support Funding Huff, Rogers Recommendations (Full, Interim and New) 9. Action - Vote Page 60-63 1:20 PM Arts Learning Grant Recommendations Deb Vaughn 10 Information Page 64 1:45 PM Governor's Office Exhibition Series Eleanor Sandys 11 Discussion Page 65 2:15 PM Governance Update Acebo, Rogers 12 Discussion Page 66-86 2:30 PM Commissioners and Staff Updates 13 Action 3:00 PM Adjourn Acebo Page 3 of 86 Commissioners 2nd term expires: 03/19/2022 Home: 541-488-3731 Christopher Acebo, Chair (9) Work: 541-482-2111 495 Jennifer St Cell: 541-326-7368 Ashland, OR 97520 [email protected] 1st term expires: 10/31/2018 Anne K Taylor, Vice Chair (4) Work: 541-962-3134 508 Spring Ave Cell: 541-263-0970 La Grande, OR 97850 [email protected] 2nd term expires: 06/30/2020 Avantika Bawa (7) Work: 360-546-9415 1500 SW 11th Ave Unit 1505 Cell: 912-484-5838 Portland, OR 97201 [email protected] 2nd Term Expires: 05/10/2022 Michael Dalton PhD (6) 541-992-1929 3145 NW Taft Ave Cell: Corvallis, OR 97330 [email protected] 1st term expires: 11/30/2020 M Jennifer P Green (8) Work: 541-280-1124 18686 Bull Springs Rd Cell: 541-280-1124 Bend, OR 97703 [email protected] 1st term expires: 10/31/2018 Alyssa Dawamana Macy (1) Home: 541-553-2263 Confederated Tribes of Warm Springs Work: 541-553-3212 PO Box 183 1233 Veterans St Cell: 541-615-0781 Warm Springs, OR 97761 [email protected] 2nd term expires: 7/8/2018 Josie Mendoza (3) Home: 503-699-2134 701 Terrace Dr. Cell: 503-816-9722 Lake Oswego, OR 97034 [email protected] 1st term expires: 12/18/2021 Matthew Stringer (5) Work: 541-889-8191 676 SW 5th Ave Cell: 917-705-4264 Ontario, OR 97914 [email protected] (2) Page 4 of 86 August 3, 2018 TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Commission Meeting Dates 2018 August 3 – Teleconference Time: 10:00 am to 3:00 pm Note: Review and act on 2019 Spending Plan and Grants October 5 - Teleconference Time: 8:30 am to 2:00 pm December 7 – Teleconference Requested Action: Informational only For commission input/discussion For commission action Page 5 of 86 Oregon Arts Commission Business Oregon Oregon Cultural Trust FY 2018: July 1, 2017—June 30, 2018 To enhance the quality of life for all Oregonians through the arts by stimulating To lead Oregon in cultivating, growing and valuing culture as an integral part of Mission creativity, leadership and economic vitality. communities. Policy development and advice to government on programs related to arts Policy development and advice to government on programs related to Official state arts agency culture Grantmaking Overview Fund development Purpose Advocacy Grantmaking Statewide arts convener Advocacy Multiple programs (Community Development, Arts Education, Percent for County/Tribal cultural development Art) 11 Members Appointed by the Governor, confirmed by the Senate Governance 9 Members Appointed by the Governor 1 1 House Member; 1 Senate Member Executive 6.5 Admin & Programs Director 3.5 FTE 5 Contract (3 Percent for Art; 2 Poetry Out Loud) Fund Development, Communications, Office Manager, Assistant Budget $3,516,598 $3,353655 General Fund, Federal Funds (NEA) Revenue Other Funds (Percent for Art, Cultural Trust, The Ford Family Foundation, Other Funds (Contributions, License Plate, Interest Earning) Sources Oregon Community Foundation) Services & Arts Summit Webinars s Grant Trainings s Staff Outreach s Online Resources s Communications Technical Webinars Grant Trainings Staff Outreach Online Resources Communications Coalition Leadership Percent for Art Assistance Shared Office Technology/Software Financial Services Contracts Human Resources Administrative & Communication Staff Services Art Acquisition, $89,940 Cultural Development Arts Access Reimbursement, $6,793 Coalition Granted Arts Build Communities, $209,400 36 Counties $2,943,549 Granted 9 Tribes Arts Learning, $193,001 Donations $2,149,005 Cultural Partners Career Opportunity, $191,863 $4,651,921 Designated, $72,000 Oregon Arts Commission Fellowship, $77,000 Oregon Heritage Commission Permanent Fund Oregon Historical Society Operating Support, $1211,778 $27,103,655 Oregon Humanities Small Operating, $101,230 State Historic Preservation Office Page 6 of 86 Revised: 06/06/2018 Chris Harder Director Business Oregon Cultural Trust Staff Arts Commission Staff Oregon Arts Oregon Cultural Trust Commission Board of Directors Board of Directors Arts Commission Cultural Trust Executive Director Brian Rogers Visual Arts & Collections Registrar Arts Learning Community Arts Communications Grants & Office Administrative Cultural Trust Percent for Art & Research Assistant Director Coordinator Coordinator Manager Coordinator Assistant Manager Coordinator Specialist David Huff Deb Vaughn Brian Wagner Carrie Kikel Kat Bell Raissa Fleming Aili Schreiner Meagan Atiyeh Eleanor Sandys Percent for Art Poetry Out Loud Project Contractors Coordinators Two Contractors Three Contractors Arts Commission and Cultural Trust Staff Page 7 of 86 1 COLUMBIA CLATSOP 11 UMATILLA TILLAMOOK HOOD WALLOWA MULTNOMAH WASHINGTON RIVER MORROW UNION SHERMAN 4 7 GILLIAM YAMHILL CLACKAMAS WASCO 5 MARION POLK BAKER WHEELER 10A JEFFERSON LINCOLN GRANT LINN BENTON 8 2 CROOK LANE DESCHUTES 10B 3 MALHEUR COOS 9 DOUGLAS HARNEY LAKE KLAMATH JOSEPHINE 6 CURRY JACKSON Page 8 of 86 August 3, 2018 TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Minutes Oregon Arts Commission meeting Four Rivers Cultural Center Ontario, Oregon April 27, 2018 Commissioners Present: Christopher Acebo, Chair Anne Taylor, Vice Chair Avantika Bawa Michael Dalton Alyssa Macy (Phone) Nichole Maher (Phone) Matthew Stringer Commissioners Absent: Jenny Green Josie Mendoza Staff Present: Brian Rogers, Executive Director David Huff, Assistant Director (Phone) Meagan Atiyeh, Visual Arts Coordinator (Phone) Kat Bell, Grants & Office Coordinator Carrie Kikel, Communications Manager (Phone) Eleanor Sandys, Registrar and Research Specialist (Phone) Deb Vaughn, Arts Education Coordinator (Phone) Brian Wagner, Community Development Coordinator (Phone) Guests present: Shawna Peterson, Eastern Oregon Border Board Aili Schreiner, Trust Manager Ron Verini, Mayor of Ontario Call to order and Welcome Christopher Acebo called the meeting to order at 10:06 a.m. He noted that this is an experiment, the first meeting utilizing technology for remote attendees. Page 9 of 86 He thanked Matt Stringer for hosting the meeting and a successful reception last evening. Stringer said about 60 people attended the reception including state Senator Bentz, chamber of commerce members, plus several Four Rivers Cultural Center board members. Everyone is very excited about his appointment to the Arts Commission. A cowboy poet performed. Minutes from February 23, 2018 Commission meeting There were no questions or clarifications. Acebo called for a motion to approve. Action: Michael Dalton moved the minutes be approved. Anne Taylor seconded. Motion passed unanimously. Chair’s Report Acebo talked about Business Oregon’s pop up office in Southern Oregon, which included a tour of the Oregon Shakespeare Festival production facility. It was a terrific morning with a lot of great questions. Brian Rogers said it was a great trip and the Shakespeare tour was a highlight. Dalton asked if the pop ups were new; Rogers said yes. Eastern Oregon including Ontario was the first a few months ago and the second one was to Southern Oregon. Acebo reported on a meeting with Lisa Howard in the Governor’s Office about the Governor’s Arts Awards. There is a desire to establish a pattern with the Arts Awards and the Arts Summit happening at the same time. The decision was to have the Arts Awards in the spring of 2019 and beginning in 2020 have the Arts Summit and the Arts Awards as combined spring events. Dalton asked if Business Oregon was aware of the plan. Rogers said yes. Dalton said a new Governor might have a different preference. Taylor asked if being involved in the arts is part of the Governor’s Office policy. Rogers said the Arts Awards are not in statute and happens at the pleasure of the Governor. We are lucky that Governor Brown supports the event. Discussion about the possibility of putting the awards in statute. Dalton asked if we need a motion to approve the plan. Acebo suggested we write a proposal for action at the next meeting. The Regional Arts and Culture Council made an offer to a candidate that did not result in an agreement so the search is starting over. Executive Director’s Report Rogers pointed out the meeting schedule, with the next Arts Commission meeting in Salem (August 3, 2018). It is an important meeting as we will be taking action on several grant programs. The NEA application is due in October. Rogers shared information from the Nonprofit Association of Oregon on the federal tax changes.
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