Oregon Arts Commission Meeting Agenda August 17, 2018 10:00 am to 3:00 pm VIA CONFERENCE CALL Item

1. Information 10:00 AM Call to Order and Welcome Christopher Acebo, Chair

2. Action - Vote Page 9-17 10:05 AM Minutes from April 27, 2018 Board Meeting, Acebo Ontario

3. Information 10:10 AM Chair's Report Acebo

4. Information Page 18-20 10:20 AM Executive Director's Report Brian Rogers, Executive Director

5. Action - Vote Page 21-30 10:30 AM FY 2018 Spending Plan Review Jenny Wilfong, CFO FY 2019 Recommended Spending Plan Business Oregon Rogers, David Huff

LUNCH 11:00 AM Lunch Break

6. Action - Vote Page 31-32 12:00 PM Designated Grants, Dues and Subscriptions, Rogers and David Huff, Professional Services Assistant Director

7. Information Page 33-40 12:15 PM Operating Support Full Applications Huff and Rogers Jenny Green, Media Arts Meagan Atiyeh Matt Stringer, Music Brian Wagner Michael Dalton, Dance David Huff Alyssa Macy, Interdisciplinary David Huff

Page 2 of 86 8. Action - Vote Page 41-59 12:50 PM Operating Support Funding Huff, Rogers Recommendations (Full, Interim and New)

9. Action - Vote Page 60-63 1:20 PM Arts Learning Grant Recommendations Deb Vaughn

10 Information Page 64 1:45 PM Governor's Office Exhibition Series Eleanor Sandys

11 Discussion Page 65 2:15 PM Governance Update Acebo, Rogers

12 Discussion Page 66-86 2:30 PM Commissioners and Staff Updates

13 Action 3:00 PM Adjourn Acebo

Page 3 of 86

Commissioners

2nd term expires: 03/19/2022 Home: 541-488-3731 Christopher Acebo, Chair (9) Work: 541-482-2111 495 Jennifer St Cell: 541-326-7368 Ashland, OR 97520 [email protected] 1st term expires: 10/31/2018 Anne K Taylor, Vice Chair (4) Work: 541-962-3134 508 Spring Ave Cell: 541-263-0970 La Grande, OR 97850 [email protected] 2nd term expires: 06/30/2020 Avantika Bawa (7) Work: 360-546-9415 1500 SW 11th Ave Unit 1505 Cell: 912-484-5838 Portland, OR 97201 [email protected] 2nd Term Expires: 05/10/2022 Michael Dalton PhD (6) 541-992-1929 3145 NW Taft Ave Cell: Corvallis, OR 97330 [email protected] 1st term expires: 11/30/2020 M Jennifer P Green (8) Work: 541-280-1124 18686 Bull Springs Rd Cell: 541-280-1124 Bend, OR 97703 [email protected] 1st term expires: 10/31/2018 Alyssa Dawamana Macy (1) Home: 541-553-2263 Confederated Tribes of Warm Springs Work: 541-553-3212 PO Box 183 1233 Veterans St Cell: 541-615-0781 Warm Springs, OR 97761 [email protected] 2nd term expires: 7/8/2018 Josie Mendoza (3) Home: 503-699-2134 701 Terrace Dr. Cell: 503-816-9722 Lake Oswego, OR 97034 [email protected] 1st term expires: 12/18/2021 Matthew Stringer (5) Work: 541-889-8191 676 SW 5th Ave Cell: 917-705-4264 Ontario, OR 97914 [email protected]

(2)

Page 4 of 86

August 3, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Commission Meeting Dates

2018

August 3 – Teleconference Time: 10:00 am to 3:00 pm Note: Review and act on 2019 Spending Plan and Grants

October 5 - Teleconference Time: 8:30 am to 2:00 pm

December 7 – Teleconference

Requested Action:

Informational only For commission input/discussion For commission action

Page 5 of 86 Oregon Arts Commission Business Oregon Oregon Cultural Trust

FY 2018: July 1, 2017—June 30, 2018

To enhance the quality of life for all Oregonians through the arts by stimulating To lead Oregon in cultivating, growing and valuing culture as an integral part of Mission creativity, leadership and economic vitality. communities.

 Policy development and advice to government on programs related to arts  Policy development and advice to government on programs related to  Official state arts agency culture  Grantmaking Overview  Fund development  Purpose Advocacy  Grantmaking  Statewide arts convener  Advocacy  Multiple programs (Community Development, Arts Education, Percent for  County/Tribal cultural development Art)

11 Members Appointed by the Governor, confirmed by the Senate Governance 9 Members Appointed by the Governor 1 1 House Member; 1 Senate Member Executive 6.5 Admin & Programs Director 3.5 FTE 5 Contract (3 Percent for Art; 2 Poetry Out Loud) Fund Development, Communications, Office Manager, Assistant

Budget $3,516,598 $3,353655

General Fund, Federal Funds (NEA) Revenue Other Funds (Percent for Art, Cultural Trust, The Ford Family Foundation, Other Funds (Contributions, License Plate, Interest Earning) Sources Oregon Community Foundation)

Services & Arts Summit Webinars s Grant Trainings s Staff Outreach s Online Resources s Communications Technical Webinars  Grant Trainings  Staff Outreach  Online Resources  Communications Coalition Leadership Percent for Art Assistance

Shared Office  Technology/Software  Financial Services  Contracts  Human Resources  Administrative & Communication Staff Services

 Art Acquisition, $89,940  Cultural Development  Arts Access Reimbursement, $6,793  Coalition Granted  Arts Build Communities, $209,400  36 Counties $2,943,549 Granted   9 Tribes Arts Learning, $193,001 Donations $2,149,005  Cultural Partners  Career Opportunity, $191,863 $4,651,921  Designated, $72,000  Oregon Arts Commission   Fellowship, $77,000 Oregon Heritage Commission Permanent Fund  Oregon Historical Society  Operating Support, $1211,778 $27,103,655  Oregon Humanities  Small Operating, $101,230  State Historic Preservation Office Page 6 of 86 Revised: 06/06/2018 Chris Harder Director Business Oregon Cultural Trust Staff Arts Commission Staff Oregon Arts Oregon Cultural Trust Commission Board of Directors Board of Directors Arts Commission Cultural Trust Executive Director Brian Rogers

Visual Arts & Collections Registrar Arts Learning Community Arts Communications Grants & Office Administrative Cultural Trust Percent for Art & Research Assistant Director Coordinator Coordinator Manager Coordinator Assistant Manager Coordinator Specialist David Huff Deb Vaughn Brian Wagner Carrie Kikel Kat Bell Raissa Fleming Aili Schreiner Meagan Atiyeh Eleanor Sandys

Percent for Art Poetry Out Loud Project Contractors Coordinators Two Contractors Three Contractors

Arts Commission and Cultural Trust Staff

Page 7 of 86 1 COLUMBIA CLATSOP 11 UMATILLA TILLAMOOK HOOD WALLOWA MULTNOMAH WASHINGTON RIVER MORROW

UNION SHERMAN 4 7 GILLIAM YAMHILL CLACKAMAS

WASCO 5 MARION POLK BAKER WHEELER 10A JEFFERSON LINCOLN GRANT LINN BENTON 8 2 CROOK LANE DESCHUTES 10B 3 MALHEUR COOS 9 DOUGLAS HARNEY LAKE

KLAMATH JOSEPHINE 6

CURRY JACKSON Page 8 of 86

August 3, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ:

Minutes Oregon Arts Commission meeting Four Rivers Cultural Center Ontario, Oregon April 27, 2018

Commissioners Present: Christopher Acebo, Chair Anne Taylor, Vice Chair Avantika Bawa Michael Dalton Alyssa Macy (Phone) Nichole Maher (Phone) Matthew Stringer

Commissioners Absent: Jenny Green Josie Mendoza

Staff Present: Brian Rogers, Executive Director David Huff, Assistant Director (Phone) Meagan Atiyeh, Visual Arts Coordinator (Phone) Kat Bell, Grants & Office Coordinator Carrie Kikel, Communications Manager (Phone) Eleanor Sandys, Registrar and Research Specialist (Phone) Deb Vaughn, Arts Education Coordinator (Phone) Brian Wagner, Community Development Coordinator (Phone)

Guests present: Shawna Peterson, Eastern Oregon Border Board Aili Schreiner, Trust Manager Ron Verini, Mayor of Ontario

Call to order and Welcome Christopher Acebo called the meeting to order at 10:06 a.m. He noted that this is an experiment, the first meeting utilizing technology for remote attendees.

Page 9 of 86

He thanked Matt Stringer for hosting the meeting and a successful reception last evening.

Stringer said about 60 people attended the reception including state Senator Bentz, chamber of commerce members, plus several Four Rivers Cultural Center board members. Everyone is very excited about his appointment to the Arts Commission. A cowboy poet performed.

Minutes from February 23, 2018 Commission meeting There were no questions or clarifications. Acebo called for a motion to approve. Action: Michael Dalton moved the minutes be approved. Anne Taylor seconded. Motion passed unanimously.

Chair’s Report Acebo talked about Business Oregon’s pop up office in Southern Oregon, which included a tour of the Oregon Shakespeare Festival production facility. It was a terrific morning with a lot of great questions. Brian Rogers said it was a great trip and the Shakespeare tour was a highlight.

Dalton asked if the pop ups were new; Rogers said yes. Eastern Oregon including Ontario was the first a few months ago and the second one was to Southern Oregon.

Acebo reported on a meeting with Lisa Howard in the Governor’s Office about the Governor’s Arts Awards. There is a desire to establish a pattern with the Arts Awards and the Arts Summit happening at the same time. The decision was to have the Arts Awards in the spring of 2019 and beginning in 2020 have the Arts Summit and the Arts Awards as combined spring events.

Dalton asked if Business Oregon was aware of the plan. Rogers said yes. Dalton said a new Governor might have a different preference.

Taylor asked if being involved in the arts is part of the Governor’s Office policy. Rogers said the Arts Awards are not in statute and happens at the pleasure of the Governor. We are lucky that Governor Brown supports the event. Discussion about the possibility of putting the awards in statute.

Dalton asked if we need a motion to approve the plan. Acebo suggested we write a proposal for action at the next meeting.

The Regional Arts and Culture Council made an offer to a candidate that did not result in an agreement so the search is starting over.

Executive Director’s Report Rogers pointed out the meeting schedule, with the next Arts Commission meeting in Salem (August 3, 2018). It is an important meeting as we will be taking action on several grant programs.

The NEA application is due in October. Rogers shared information from the Nonprofit Association of Oregon on the federal tax changes. We are working with executive director Jim White to share information with cultural nonprofits.

Page 10 of 86

Rogers talked a bit more about his participation in the Business Oregon pop up office including a tour of the Holly Theatre in Medford.

There is an investigation happening at Business Oregon related to its recent restructuring and some personnel concerns. Let Rogers know if there are any questions.

Alyssa Macy said she got an email from Business Oregon about opportunity zones. It might offer a way to leverage financing for building and artist spaces. Rogers said that is a focus of the upcoming special session.

Brian Wagner said we have flagged a couple of those as having opportunity for artists, including the one in Warm Springs.

Regional Differences: Eastern Oregon Border Board Rogers said we have been working with Business Oregon’s regional offices. He introduced Shawna Peterson chair of the Eastern Oregon Border Board.

Peterson said she lives in Ontario and is an attorney by trade. The Border Board was formed by legislation in January 2017. The work of the board and the Arts Commission intersects and there is opportunity to work together.

The Eastern Oregon Border Board is unique in the state. We are all becoming more aware of regional differences. Unemployment and poverty are higher in Eastern Oregon. The major snow event last year was a major contributor to the board’s creation. The proximity to Idaho makes the area compromised in some ways because it is very different socially and economically. Land use planning laws are very different. The bill to create the Border Board passed unanimously.

It is a seven member board with Chris Harder of Business Oregon as an ex officio. There are $5 million to be awarded through Business Oregon. The goals are economic and workforce development.

They asked local business people to share challenges and needs to create a laundry list of possible projects. The projects will be considered based on a scoring matrix.

They identified a lack of local amenities and aesthetics, which could create an opportunity to work with the Arts Commission. More arts and culture could help enrich the community.

Stringer said Four Rivers does a lot of youth programming and it connects many different groups within the community. Peterson said she wasn’t previously aware how important arts and culture can be for economic development.

Enhancing quality of life in Oregon is a common goal. Cultural competency has emerged as an issue the Border Board wants to tackle. Improving amenities and aesthetics is a priority.

Acebo said Commission Nichole Maher has raised the challenge of getting to know regions better so we know how to serve them and the Arts Commission is committed to doing so.

Page 11 of 86

Peterson referenced a tool created by the education department that helps ensure equity. Rogers said we will look at it.

Taylor reinforced that arts and culture can be very effective in engaging different populations in the community.

Deb Vaughn emailed the Department of Education Equity Lens document to the Arts Commission.

Ad Hoc Report: Regional Differences in Revised Statute Huff thanked Peterson for her presentation and said it’s a great example of the work the Arts Commission is committed to doing as part of the strategic plan and our need to comply with HB3139.

Stringer and Taylor joined with staff in the first Regional Differences Ad Hoc meeting. We are formalizing a policy affirming that we will comply with HB3139 and undertake work to identify regional differences and apply them to our grant making programs and eligibility. We are looking at Business Oregon’s 12 regions to develop one or two page documents on differences including demographics and other information. We will be looking at needs and barriers and then review all of our grant programs to make sure they are responsive to regional differences. He asked Commissioners to weigh in on the process.

Rogers said the region map is on page 8 of the meeting packet. He said that Wagner is working with Business Oregon’s regional offices to integrate our work. Wagner said we are developing a conversation with arts groups in those regions.

Vaughn said we are also reviewing eligibility requirements for all of our grant programs.

Dalton asked whether we have a policy on this. Huff said no, this would be the first. Bell said we have guidelines and administrative policies. Rogers said the policy plays our through our strategic plan.

Avantika Bawa said it depends on the grant program. We always ask ourselves why we don’t award more grants outside of the Portland area. This will help address that.

Rogers said this discussion will lead to a policy.

Wagner said the policy issue is to be responsive to HB3139, which didn’t exist when we developed the strategic plan. Huff said the statute tells us two things: our duty is to develop broad participation in our grant programs and ensure access to art. The policy will determine how we will do that.

Dalton said regional differences is one aspect of grant making. We don’t have other policies related to awarding grants.

Taylor said she appreciates the definitions. This organization has made a valiant effort to try and serve rural regions.

Page 12 of 86

Stringer said every citizen in rural communities is disadvantaged compared to urban citizens. He shared statistics on barriers and poverty in his community.

Taylor said our challenge is to create a policy that serves truly marginalized populations.

Dalton said he is very appreciative of the work but encourages stronger and more active language.

Legislative Process Report and Tax Credit Reauthorization Ad Hoc Rogers shared the outline of the budget approval process. The LC submitted for increasing general funds for the Arts Commission did not move forward.

Christine Drazan of the Cultural Advocacy Coalition is running for the legislature. If she wins the primary she will be working full-time on her campaign. In addition, Craig Campbell, the CAC lobbyist, has moved on to a new position. Rogers is reaching out to the CAC board chair to discuss the transition.

The legislative priority is the reauthorization of the Cultural Tax Credit.

FY2018 Spending Plan/FY2019 Draft Spending Plan Huff said we are approaching the end of the fiscal year but it’s important to remember we work within a biennium budget. If we make changes to the FY2019 spending plan they will need to be approved by Business Oregon.

We know that next biennium will be a challenge but we don’t anticipate any major reductions.

We break down our spending plan in four columns, reflected on page 33 of the meeting packet. State funds are allocated to specific areas of the budget. Federal funds are also designated.

Other funds are neither state nor federal funds, such as the Cultural Trust grant funds. Percent for Art funds also are distinct and separate and cannot be used for other activities.

Dalton asked if we have some discretion in certain areas of the grant budget. Huff said yes, outside of the designated grant funds such as The Ford Family Foundation funds.

Discussion about examples of adjusting how we spend grant funds.

Huff walked through other sections of the budget.

Acebo called for a lunch break at 11:56 a.m. Mountain Time.

Acebo reconvened the meeting at 12:33 p.m.

Operating Support Panels Huff said May 1 is the deadline for Operating Support Grants. It’s a big test for our new grant portal. We have been communicating with a lot of the organizations planning to apply. Grantees are still getting used to submitting a full application every other year.

Page 13 of 86

He reviewed the panel dates on page 41 of the meeting packet. The panels are by discipline. He asked Commissioners to be in touch with grant managers per their panel assignments. There will be panel orientations which chairs are welcome to attend. Chairs are non-scoring members of the panels.

Rogers said we would send out a panel chair script to Commissioners.

Stringer asked of the primary role was to lead the conference call and read the grants. Rogers said yes and to look out for policy questions, then to report back to the full Commission about the panel process.

Huff said there are Commissioners who have also applied for grants; he asked them to elaborate on the value of Operating Support Grants.

Stringer said he writes about 35 grant applications a year and it is challenging that there are not more funding opportunities for operations. Dalton said Operating Support is one of the best programs the Arts Commission has.

Acebo said a lot of our focus has been about making sure small organizations have less paperwork, the application is more streamlined.

Huff said that is very consistent with what we are hearing from the field. We are told Operating Support is the most valuable grant they receive. A lot of funders have moved away from funding operations and toward funding projects.

Stringer said the most dramatic change has been a reduction in arts and culture grants and growth in DEI-focused grants.

Dalton said funders are more particular about their priorities.

Acebo said funding projects is more attractive to some funders. Operation of the facility can be less of a highlight for them. As a state agency we are not guided by attractive projects but supporting the organizations and their missions.

Huff said Operating Support allows organizations to continue doing their good work rather than doing something new or specific. It is recognition of their value and service to the community.

Discussion about the average percent of budget Operating Support Grants provide.

Huff said there has been a shift from funding efficiency to funding effectiveness.

Discussion about the formula for funding Operating Support Grants and the value of funding basic operations.

Stringer said organizations should be responsible to report how they spent the money.

Page 14 of 86

Rogers said they are required to submit a final report. Dalton said let’s be careful not to put extra burdens on grantees.

Bawa said asking for acknowledgement via a short report is okay.

Discussion about what is required in the final report.

Rogers asked Wagner to share a bit about how the AEP5 study is being used to advocate for the arts and local economies. In Bend the arts and cultural alliance got a proclamation about the importance of the arts to the economic vitality of the community and an arts and culture liaison to help elevate awareness of the arts more broadly.

Strategic Planning Process 2020-2025 Acebo said the process looks thorough and he is excited about moving forward. Rogers talked about the process that created our current plan. We are required by the NEA to do strategic plans. We will do town meetings as we did before. A draft timeline is in place that will be informed by other deadlines. We expect to do the meetings jointly with the Cultural Trust. He pointed out the locations of town meetings before; Kat Bell pointed out that we did at least one meeting in each of Business Oregon’s 12 regions.

Dalton said a great byproduct of the meetings is to hold convenings around the state, which is greatly valued.

Discussion about how the convenings help to connect groups within the communities and help them share mutual challenges and experiences.

Cultural Trust Update Rogers said we want to do cross sharing between the two agencies. He said the Trust is working on the reauthorization of the Cultural Tax Credit and commissioned a study from ECONorthwest. Carrie Kikel gave an overview of the work of Trust’s Cultural Tax Credit Renewal Ad Hoc. Aili Schreiner spoke to work with the Nonprofit Association of Oregon to communicate federal tax reform. She thanked the Commissioners who participated in the Conversations with Funders and Partners. There were a record number of 187 Cultural Development Grant applications. Organizations are asking for larger grants. We are excited about publishing the Impact report and working to communicate its findings.

Rogers pointed out page 58 in the packet that shows the distribution of Trust donors. Some of the less populated areas of the state have a higher per capita donation amount. The second graph on page 53 shows the types of organizations that receive grants from the Trust – arts groups are a big recipient of Trust grants.

Schreiner said the Cultural Trust Partners have launched a new technical assistance grant program with cooperative grant funds. The grants are designed to support organizational and professional development. Grant awards will be up to $2,000 for organizational development and $750 for professional development.

Page 15 of 86

Dalton asked if there has ever been a conversation about how the Arts Commission and Cultural Trust grant programs complement or overlap. Rogers said the Trust grants are defined by statute. The admin of all grant programs is the same.

Commissioner and Staff Updates Vaughn gave an overview of her approach to site visits for Arts Learning Grants. Regardless of the model or the administrative strengths all of the projects are important. She updated the group on Sarah Calvin-Stupfel’s experience at the national Poetry Out Loud contest and spoke to a controversy around whether Poetry Out Loud participants need to be US citizens.

Wagner said the role established in Bend is the Creative Laureate. He spoke to sessions he attended at WESTAF’s State Arts Agency and Performing Arts Consortia in Denver in March (per his written report in the meeting packet).

Meagan Atiyeh said things are quite busy and we just hired a new Percent for Art contractor. There are currently 23 active projects. Acebo said he likes the questions being asked for the white paper.

Eleanor Sandys said the Percent for Art database is now live. She will do a brief presentation at a future meeting. The next phase is a public portal. We are selecting artists for the next couple years’ of Art in the Governor’s Office exhibitions.

Aili Schreiner said the Cultural Trust has established an Ambassador program to bring people together around arts and culture to learn about the Cultural Trust. If there is anyone in Commissioners’ communities who might be interested.

Huff said the agencies are applying ADA standards to all communication, which will require using microphones at future Commissioner meetings.

Acebo said Alyssa Macy participated in a series of talks he attended recently in Portland and congratulated her.

Taylor said Arts East put on an event called Arts for All at the armory in La Grande last Saturday. Children had access to instruments and threw pottery, made sailboats out of wine corks. The Elgin Opera House will have its final performance of “Hairspray” this week. On Sunday she will perform with Inland Northwest Musicians to showcase young artists.

Dalton said the second annual high school orchestra festival happened in Newport last weekend. It was a great experience. In March he was in Israel and Jordan for three weeks.

Bawa was in Iceland with artists from seven different countries. She did a presentation on Arts Commission work that was well-received.

Stringer talked about a local quilting event he attended that revealed a quilt he thought his grandmother made was actually from the 1870s.

Page 16 of 86

Mayor Ron Verini joined the meeting to say he is thrilled with Matt Stringer’s appointment as an Arts Commissioner and it will mean a lot for the arts community.

Adjourn Acebo adjourned the meeting at 2:23 p.m.

Requested Action:

Informational only For commission input/discussion For commission action

Page 17 of 86

August 3, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Executive Director Update

Business Oregon We continue to work with the leadership of Business Oregon to implement the overall strategic plan. David Huff serves on the Management Leadership Team which is currently developing work plans based on actions in the strategic plan.

I’ve been participating in a series of phone calls with Business Oregon’s Executive Team and Commission members to discuss the overall legislative budget submission. The Business Oregon Commission meeting was July 13.

Cultural Advocacy Update Sue Hildick will begin as the new Executive Director on Sept. 1. Sue comes to the Coalition with substantial nonprofit and political experience. Since 2003 Sue has led the Chalkboard Project, a collaboration among major foundations focus on education outcomes. A fourth generation Oregonian, Sue is passionate about building Oregon’s quality of life through creative, innovative public policy-making and investment. She has worked in many different sectors – nonprofit, philanthropy, government – and has learned collaborative problem-solving and leveraging of state and federal resources. Sue has a BA in government from Georgetown University and a MBA from Marylhurst University. Her awards while at Chalkboard include being named Nonprofit CEO of the Year by the Portland Business Journal, twice recognized as one of Oregon’s Fifty Leaders to Watch by Oregon Business Magazine, and being named one of Oregon’s Fifty Power Women by Willamette Week.

Paul Cosgrove Is the new lobbyist, who has ties to the Coalition's formation. Paul will lead the Coalition's efforts to renew the Historic Property Special Assessment program and the tax credit that funds the Oregon Cultural Trust in 2019.

Cultural Trust Update The Oregon Cultural Trust is excited to share a new report, “Impacts of the Oregon Cultural Trust and the Cultural Tax Credit.” The report finds the geographic reach of the Oregon Cultural Trust “remarkable” and reinforces its unique role as a stable and accessible statewide funding source for arts, heritage, history, humanities and preservation.

Produced by ECONorthwest, the report concludes that the Cultural Trust has a wide-reaching influence on people’s experience of culture in Oregon, supporting cultural activities and organizations in every county with higher per capita funding, up to $15 per capita, in rural counties where grant funding can be scarce.

Page 18 of 86

The full Impact Report is at the following link, and the executive summery is located here.

Budget Update The Legislative Budget Narrative for next biennium (2019-2019) is due in August 2018. Our narrative for the Arts Commission and Cultural Trust is included in the Business Oregon budget submission. The Department of Administrative Services reviews the budget and then submits to the Governor’s Office for final preparation in developing her budget, which is then submitted to the Legislature. We are constitutionally required to submit 5 and 10 percent reduction scenarios as well.

As part of the budget process we are required to submit a 5% and 10% reduction plan for each of our sources of funding (General Fund, Federal Funds, Other Funds). While the general fund reduction could have major impacts on our grants and services it is highly unlikely that the federal funds and other funds would see any realized reductions in spending limitations. Other funds include income from other funders (Cultural Trust, Ford Family Foundation, etc.) and federal funds come from the National Endowment for the Arts.

Please see below for the general fund 5% and 10% reduction plans, these plans were developed along with Business Oregon Leadership.

The reduction plan includes two areas that would be reduced, the General Operating program and the elimination of a vacant position. Under the 10% there is a proposed reduction to the Arts Builds Communities grant program. The Operating program represents over 50% of our grantmaking budget, the reduction would lower the cap amount on grants to meet the requirement. The vacant position was created when Kat Bell salary was split between the Arts Commission and the Cultural Trust. The position was created in the 2015-17 biennium for the Cultural Trust’s Office Manager, and was filled for a year but became vacant when the person holding the position left.

To implement the reduction for Operating Support the Arts Commission would have to reduce the largest awards in the program. Currently the largest awards given are $35,000; under the 5% reduction the largest award would be $22,000. Under the 10% reduction, the largest award would be further reduced to $15,000.

5% Reduction ($193,753)= Reduces the Oregon Arts Commission’s Operating Support program by $106,320 and eliminates a vacant Support Specialist position producing an additional $87,433 reduction.

– Reduces Max Operating Award to $22,000. Affected Organizations (6 Total): Oregon Shakespeare Festival, Portland Art Museum, Oregon Symphony Association, Regional Arts & Culture Council, Portland Opera Association, Eugene Symphony Association Inc.

10% Reduction ($387,506)= Reduces the Oregon Arts Commission’s Operating Support program by $259,073 (106,320 + 152,753) and eliminates a vacant Support Specialist position for a reduction of $87,433 and reduces the Arts Builds Communities program by $41,000.

Page 19 of 86

– Reduces Max Operating Award to $15,000. Affected Organizations (16 Total): Oregon Shakespeare Festival, Portland Art Museum, Oregon Symphony Association, Regional Arts & Culture Council, Portland Center Stage, Portland Opera Association, High Desert Museum, Portland Children's Museum, Oregon Children's Theatre Company, Oregon Bach Festival, Eugene Symphony Association Inc, Literary Arts Inc, Portland Institute for Contemporary Art, Chamber Music Northwest, BodyVox Inc, Miracle Theatre Group.

Operating Support Budget FY2019 General Fund = $530,000 Federal Fund = $493,000 Total Budget = $1,024,000

Reduction Plans Operating Support Budget under a 5% reduction ($106,320) General Fund = $424,000 Federal Fund = $493,000 Total Funds = $918,000

Operating Support Budget under a 10% reduction General Fund = $336,000 Federal Fund = $493,000 Total Funds = $830,000

Informational only For board input/discussion For board action

Page 20 of 86 MEMORANDUM

July 17, 2018

TO: Arts Commissioners FROM: Brian Rogers and Jenny Wilwong, CFO Business Oregon SUBJ: Recommended Changes to Arts Commission Spending Plan

Attached please find a proposed FY2019 Spending Plan for the Arts Commission. This plan contains significant changes to projected income and expenses compared to the previous fiscal year. These changes are based on recommendations by Business Oregon’s Fiscal Department, and are meant to ensure that the Arts Commission has the funds necessary to execute its statutory responsibilities. Details about why these changes are necessary are included below, but the basic impacts of the new spending plan are:  Commission Meetings: Restricted to teleconference meetings only.  In-State Travel: Restricted to essential travel only.  Out-of-State Travel: Reduced to ED’s participation in NASAA conference.  Contracted Expenses: Restricted to completion of current projects (e.g. online grant system). No new projects that are not mission critical.  Memberships: Restricted to WESTAF and NASAA.  Creating Connections: Support suspended for FY2019.  A small reduction in overall grantmaking (compared to FY2018). The reduction is spread across multiple programs.

These unfortunate reductions will have an impact on our presence and impact around the state. The good news is that we have maintained our staffing levels and our grantmaking budget has remained largely the same as last year. Moving forward, staff is intending to spend FY2019 focusing on internal operations, policy development, and improving service to our grantees.

Causes of Changes

 The biennium Spending Plan approved by the Arts Commission last year did not align with Business Oregon’s financial reporting. These errors occurred for several reasons including staff turnover in the fiscal department as well as insufficient definitions and mutual understanding of policies and procedures around budget development and communication. These challenges have been addressed.

 The reporting and tracking of Other Funds did not adequately differentiate between the sources of revenue (foundation grants, disbursement from the Cultural Trust, Percent for Art revenue, etc.) which led to compounding overage for several biennia. To correct this, fiscal will create separations within the accounting system and place grant dollars separately.

 The approved Spending Plan did not adequately cover personnel expenses. Fiscal has advised us that the state government only funds positions at about 90-92% and vacancy savings reduces budget which is a

Page 21 of 86 variable as well.

 Event/Meeting Expenses are higher than projected. Events related to our 50th Anniversary, Arts Summit, Governors Arts Awards, and NASAA conference hosting represent a considerable allocation of resources. Expenses related to Commission meetings are also significantly higher than other commissions. As a comparison, the Arts Commission spends three to four times more in meeting expenses than the Business Oregon Commission.

 The Percent for Art Program does not bring in enough revenue to cover program expenses. This issue is not new but is magnified because the cash flow has been spent down to an insufficient level. The current plan is to use General Fund and Trust Partnership funds to cover personnel expenses. In the longer term, changes will need to be made to the statute if this program is to be self-sufficient.

Structural Recommendations from Fiscal  Align planned spending to activities in the Legislatively Approved Budget (LAB). In the past, the Arts Commission has undertaken non-grantmaking projects (Arts Summit, Building Public Will, Art in the Governor’s Office, etc.) that do not have dedicated revenue sources. This practice reduces funds available for services and supplies (intended for the support of grantmaking programs) and reduces flexibility. Funding for future projects should be secured (through a Policy Option Package or external grant) before they are initiated.

 Redesign Percent for Arts program to become fully self-sufficient, unless statutory changes are enacted to increase the percent of revenue received.

Page 22 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director and David Huff, Assistant Director SUBJ: Spending Plan 2017-2019 Biennium

Attached is the Spending Plan for the second fiscal year of the 2017 – 2019 biennium. As mentioned in our previous Commission Meeting, this plan outlines how the Commission proposes to expend funds within the guidelines set by our Legislatively Approved Budget.

As detailed in the previous Budget Reduction memo, there are some significant changes to this plan compared to last fiscal year. Highlights and explanations below:

2017-19 Actual Expenditures/Revenue through June 30, 2018

 Overview: This covers revenue and expenses in the first half of the biennium (fiscal year 7/2017 – 6/2018). Some items may be adjusted after the books close next month. For example, not all payments for the last round of Career Opportunity grants have been recorded at time of this memo.

 Other Revenue/Other Fund Beginning Balance: Line 3.1 Shows a deficit of $88k in beginning funds for Percent for Art, which needs to be made up by the end of the biennium.

 Grants/Project Grants: Line 5.3 To address a cash flow issue, a portion of Art Acquisition grants were paid through the General Fund.

 Grants/CREF (Creative Resources Economic Fund) grants: Lines 8.1 – 8.8 are designated grants for cultural capital construction. Recipients and award amounts are set through legislation.

 BALANCE (Revenue - Expenses): Line 17 $250k surplus in other funds due largely to carry forward of restricted grants. $171k deficit in Percent for Art due to staffing expenses and beginning deficit.

Page 23 of 86

2017-19 Projected Revenue/Expenditures July 2018 - June 2019

 Overview: This covers planned revenue and expenses in the second half of the biennium. Because of how the spreadsheet works, there are a few small negative expenses. These can be ignored.

 Revenue

o Other Revenue/Oregon Community Foundation: Line 3.3 We are not expecting support for Career Opportunity Grants again this fiscal year. We look forward to working with the new program officer to discuss future partnerships.

o Other Revenue/Percent for Art Admin: Line 3.4 This revenue has relatively high uncertainty due to changes in state and university construction projects. This is our best estimate for revenue, it is on the higher side of possible outcomes.  Grants o Grants to Organizations: Lines 4.1 to 4.3 Moderate reduction to Operating Support, Arts Learning, and Arts Builds Communities grant programs. These grants have been reduced by 12% – 18%, compared to last year.

o Grants to Individuals: Lines 6.1 to 6.3 Individual Artist Fellowship and Career Opportunity grants also saw minor reductions. Fellowships (which are less in odd years due to the partnership with Literary Arts) were reduced by one fellowship ($3,000). Career Opportunity was reduced by $10,000. The reason Career Opportunity looks larger than last year is because it includes awards from the final round of last year’s awards.

o Designated Grants: Lines 7.1 and 7.5 Support for Arts Northwest reduced by $7,000. Support for Arts Midwest (Creating Connections) was reduced to $0.

 Programs and Services o Governors Arts Awards: Line 10.1 Total budget of $5k.

o Poetry Out Loud: Line 10.2 Total budget reduced to $30k, program now completely funded through Federal Funds.

o IT Professional: Line 11.2 This is our budget for finishing the online grant system.

o Website/ Design/Communication: Line 11.3 Web hosting, DataArts.

o Misc. Professional Services: Line 11.4 No budget for other Professional Services.

 Admin and Operations o Personnel: Line 12.1 All Salaries moved to General Fund.

o Travel: Lines 13.1 and 13.3 Significant reduction to travel expenses.

Page 24 of 86

 Balance Line 17 o General Funds: Very small surplus to cover minor fluctuation. o Federal Funds: Must be fully spent. o Other Funds: Surplus from restricted grants and transfer from the Trust. o Percent for Art: Surplus to offset deficit in previous fiscal year.

Requested Action:

Informational only For commission input/discussion For commission action

Page 25 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director and David Huff, Assistant Director SUBJ: Spending Plan 2017-2019 Biennium

Below please find an updated list of Proposed Designated Grants and Memberships for FY2019.

Designated Grants enable the Arts Commission to partner with organizations to advance the arts in Oregon.

FY2019 Spending Plan

1 Western States Arts Federation 31,847

2 National Assembly of State Art Agencies 15,000

3 Arts Northwest 5,000

4 Oregon Folklife Network, U of O 35,000

5 Media/Literary Fellowship (Des. Grants) 26,000

6 DataArts (Cultural Data Project) 17,480

Western States Arts Federation (WESTAF) is a regional nonprofit arts service organization. WESTAF provides professional training for peer groups including: folk arts, public arts; performing arts and literary arts.

The National Assembly of State Arts Agencies (NASAA) is a non-profit membership organization that provides national representation for state and jurisdictional arts agencies in the USA.

Arts Northwest is the regional presenting organization. They provide a regional presenting and booking conference each year. The conference is directed to presenting professionals and representatives of small – medium venues and offers juried showcases, professional development workshops, and an exhibit hall for presenters, agents and booking opportunities.

Page 26 of 86

The arts commissions of Oregon, Washington and Idaho are founding members of Arts Northwest.

The Oregon Folklife Network (OFN) housed at the University of Oregon serve as a hub for statewide folklife activities. This grant (up to $35,000) matches federal funding received from the National Endowment for the Arts to support the Oregon Folklife Network.

Northwest Film Center and Literary Arts, The Oregon Media Arts Fellowship(s) provide financial and other support for production expenses to enable Oregon film or video artists to create or complete new work or works in progress. The Media Arts Fellowship recognizes and assists media artists whose work shows exceptional promise and who have demonstrated a commitment to film or video art. The Arts Commission has also entered into an agreement with Literary Arts to fund to administer our Literary Fellowships in conjunction with their fellowship program.

DataArts offers a unique system that enables arts and cultural organizations to enter financial, programmatic and operational data into a standardized online form. Organizations can then generate a Cultural Data Profile which is included as part of the application processes to participating grantmakers.

Requested Action:

Informational only For commission input/discussion For commission action

Page 27 of 86 Oregon Arts Commission - Biennial Budget Report 2017-19 Biennium As of June 30, 2018

2017-19 Actual Expenditures/Revenue thru June 30, 2018 2017-19 Projected Revenue/Expenditures July 2018 - June 2019 Federal Federal Percent for Internal Description 2017-19 LAB General Fund Funds Other Funds Percent for Art Total General Fund Funds Other Funds Art Total REVENUE 1) General Fund 1.1 Oregon General Fund $3,767,287 $1,843,717 $1,843,717 $1,923,570 $1,923,570 1.2 Restricted General Fund $1,650,000 $1,650,000 $1,650,000 $0 $0 1.3 Subtotal General $5,417,287 $3,493,717 $0 $0 $0 $3,493,717 $1,923,570 $0 $0 $0 $1,923,570

2) Federal (National Endowment for the Arts) 2.1 Arts Learning Administration $0 $0 $0 2.2 Operating Support Grant $1,519,713 $491,578 $491,578 $493,500 $493,500 2.3 Arts Learning Grants $193,000 $96,501 $96,501 $96,500 $96,500 2.4 Arts Build Communities Grants $209,400 $108,200 $108,200 $104,700 $104,700 2.5 Poetry Out Loud $35,000 $20,821 $20,821 $27,500 $27,500 2.6 Beginning Balance $0 $4,160 $4,160 $0 $0

Subtotal Federal $1,957,113 $0 $721,260 $0 $0 $721,260 $0 $722,200 $0 $0 $722,200

3) Other Revenue (includes Accounts Receivable) 3.1 Other Fund Beginning Balance $290 $60,566 ($87,730) ($27,165) $0 3.2 Oregon Cultural Trust Transfer $391,352 $196,237 $196,237 $201,432 $201,432 3.3 Oregon Community Foundation $95,000 $53,000 $53,000 $0 $0 3.4 Percent for Art Admin $449,235 $124,775 $124,775 $324,460 $324,460 3.5 The Ford Family Foundation $300,000 $150,000 $150,000 $150,000 $150,000 3.6 Ford Family/OCF Balance Forward $138,879 $138,879 $138,879 $0 3.7 Arts Summit Admin/Other Misc. $18,628 $18,628 $0 3.8 Subtotal Other $1,374,756 $0 $0 $617,310 $37,045 $654,354 $0 $0 $351,432 $324,460 $675,892

Total Revenue $8,749,156 $3,493,717 $721,260 $617,310 $37,045 $4,869,331 $1,923,570 $722,200 $351,432 $324,460 $3,321,662

EXPENSES GRANTS (All Special Payments) 4) Operating Support 4.1 Operating Support $2,778,553 $620,906 $491,579 $99,293 $1,211,778 $535,399 $491,000 $0 $0 $1,026,399 4.2 Partnership Admin (GF)/Arts Summit(OF) $0 $0 $0 $0 $0 $0 $0 4.3 Operating for Small Orgs $200,000 $96,310 $96,310 $100,000 $0 $0 $0 $100,000 4.4 Subtotal Operating Support Grants $2,978,553 $717,216 $491,579 $99,293 $0 $1,308,088 $635,399 $491,000 $0 $0 $1,126,399

5) Project Grants 5.1 Arts Learning $386,000 $96,501 $96,501 $193,001 $73,500 $96,500 $0 $0 $170,000 5.2 Arts Build Communities $418,800 $104,700 $108,200 $212,900 $70,300 $104,700 $0 $0 $175,000 5.3 Art Acquisition (GF/Ford Foundation) $25,000 $60,940 $85,940 $0 $0 $89,060 $0 $89,060 5.4 Arts Access $32,000 $4,043 $3,000 $7,043 $3,657 $0 $0 $0 $3,657 5.5 Subtotal Project Grants $836,800 $230,244 $204,701 $63,940 $0 $498,884 $147,457 $201,200 $89,060 $0 $437,717

8/11/2018 2017‐19 Arts Commission Budget Overview June 2018 updated 08092018 Page 28 of 86 2017-19 Actual Expenditures/Revenue thru June 30, 2018 2017-19 Projected Revenue/Expenditures July 2018 - June 2019 Federal Federal Percent for Internal Description 2017-19 LAB General Fund Funds Other Funds Percent for Art Total General Fund Funds Other Funds Art Total 6) Individual Artist Grants 6.1 Individual Artist Fellowships $66,000 $41,000 $18,000 $59,000 $23,000 $0 $0 $0 $23,000 6.2 Career Opportunity Grants (GF/TFF/OCF) $180,000 $54,432 $77,600 $132,032 $85,568 $0 $125,150 $0 $210,718 6.3 Subtotal Artist Grants $246,000 $95,432 $0 $95,600 $0 $191,032 $108,568 $0 $125,150 $0 $233,718

7) Other Designated Grants 7.1 Arts Northwest $24,000 $12,000 $12,000 $5,000 $0 $0 $0 $5,000 7.2 Oregon Folklife Network (UofO)) $70,000 $35,000 $35,000 $35,000 $0 $0 $0 $35,000 7.3 Media/Literacy Fellowship $21,000 $5,000 $5,000 $26,000 $0 $0 $0 $26,000 7.4 Misc. / Summit $16,672 $0 $0 $0 $0 $0 $0 7.5 Arts Midwest Inc. (Creating Connections) $0 $20,000 $20,000 $0 $0 $0 $0 $0 7.6 Visual Arts Ecology - Ford Foundation $0 $1,453 $1,453 $0 $0 ($1,453) $0 ($1,453) 7.8 Subtotal Designated Grants $131,672 $72,000 $0 $1,453 $0 $73,453 $66,000 $0 ($1,453) $0 $64,548

8) CREF Designated Grants 8.1 Benton County Historical Society $500,000 $500,000 $500,000 $0 $0 $0 $0 $0 8.2 Oregon Coast Council for the Arts $300,000 $300,000 $300,000 $0 $0 $0 $0 $0 8.3 Liberty Theater $200,000 $200,000 $200,000 $0 $0 $0 $0 $0 8.4 Cottage Theater $125,000 $125,000 $125,000 $0 $0 $0 $0 $0 8.5 High Desert Museum $125,000 $125,000 $125,000 $0 $0 $0 $0 $0 8.6 PICA--Facility Buildout $100,000 $100,000 $100,000 $0 $0 $0 $0 $0 8.7 APANO Cultural Center $300,000 $300,000 $300,000 $0 $0 $0 $0 $0 8.8 Subtotal Designated Grants $1,650,000 $1,650,000 $0 $0 $0 $1,650,000 $0 $0 $0 $0 $0

9) Federal Funds Grants Limitation Balance 8.1 Grants Federal Limitation $484,287 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 8.1 Subtotal Federal Funds Balance Grant $484,287 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

SUBTOTAL ALL GRANTS $6,327,312 $2,764,892 $696,279 $260,285 $0 $3,721,457 $957,424 $692,200 $212,758 $0 $1,862,381

8/11/2018 2017‐19 Arts Commission Budget Overview June 2018 updated 08092018 Page 29 of 86 2017-19 Actual Expenditures/Revenue thru June 30, 2018 2017-19 Projected Revenue/Expenditures July 2018 - June 2019 Federal Federal Percent for Internal Description 2017-19 LAB General Fund Funds Other Funds Percent for Art Total General Fund Funds Other Funds Art Total PROGRAMS AND SERVICES (Services & Supplies) 10) Special Programs and Projects 10.1 Arts Summit & Gov Arts Awards $10,249 $70,283 $80,532 $5,000 $0 $0 $0 $5,000 10.2 Poetry Out Loud $24,980 $15,249 $40,229 $0 $30,000 ($2,224) $0 $27,776

Subtotal Special Programs and Projects $0 $10,249 $24,980 $85,532 $0 $120,761 $5,000 $30,000 ($2,224) $0 $32,776 11) Professional Services 11.1 Plan & Research (% for Art Contracts) $285,397 $8,885 $81,273 $90,158 $0 $0 $0 $152,617 $152,617 11.2 IT Professional $30,000 $40,516 $40,516 $49,484 $0 $0 $0 $49,484 11.3 Website / Design / Communication $14,359 $14,359 $33,642 $0 $0 $0 $33,642 11.4 Misc. Professional Services $0 $0 $0 $0 $0 11.5 Subtotal Professional Services $315,397 $63,759 $0 $0 $81,273 $145,033 $83,126 $0 $0 $152,617 $235,742

SUBTOTAL PROGRAM AND SERVICES $315,397 $74,008 $24,980 $85,532 $81,273 $265,793 $88,126 $30,000 ($2,224) $152,617 $268,518 ADMIN AND OPERATIONS (Personnel & Balance of S&S) 12) Personnel 12.1 Salaries & OPE $1,598,438 $517,477 $121,985 $639,462 $673,278 ($7,937) $665,341 12.2 Temporary $0 $0 $0 $0 12.3 Subtotal Personnel $1,598,438 $517,477 $0 $0 $121,985 $639,462 $673,278$0$0($7,937) $665,341

13) Travel and Professional Development 13.1 Instate Travel $82,239 $25,066 $95 $992 $26,153 $9,347 $0 $0 $1,339 $10,686 13.2 Out of State Travel $24,128 $2,675 $895 $3,569 $2,765 $0 $0 $0 $2,765 13.3 Employee Training $16,141 $999 $603 $1,602 ($279) $0 $0 $833 $554 13.4 Employee Dev. / Professional Dev./Other S&S $7,878 $0 $0 $0 $0 $0 $0 $0 13.5 Subtotal Travel & Prof. Development $130,386 $28,739 $0 $990 $1,595 $31,324 $11,833 $0 $0.00 $2,172 $14,005 14) Office Expenses 14.1 Office Expenses $57,248 $4,642 $159 $4,800 $1,751 $0 $0 $220 $1,970 14.2 Telecommunications & Data Processing $16,195 $6,075 $558 $6,634 $5,556 $0 $0 $457 $6,013 14.3 Publicity & Publications $46,376 $6,470 $525 $6,995 $3,530 $0 $0 $725 $4,255 Dues & Subscriptions 14.4 GF--WESTAF and OF--NASAA $16,254 $33,153 $589 $33,742 $31,847 $0 $15,000 $697 $47,544 14.5 Agency Program Related S&S $22,131 $1,473 $20,500 $21,973 $31,227 $0 $0 $0 $31,227 14.6 Expendable & IT Expendable Property $23,441 $265 $265 $0 $0 $0 $0 $0 14.7 Subtotal Office Expenses $181,645 $52,078 $0 $20,500 $1,831 $74,409 $73,910 $0 $15,000 $2,098 $91,008 15) State Government Expenses 15.1 Central Government $42,500 $23,154 $23,154 $19,345 $0 $0 $0 $19,345 15.2 Attorney General $14,955 $2,421 $1,092 $3,513 $7,579 $0 $0 $0 $7,579 15.3 Rent $72,563 $30,949 $144 $31,093 $38,428 $0 $0 ($144) $38,284 15.4 3.4 Subtotal State Government Expenses $130,018 $56,524 $0 $0 $1,236 $57,760 $65,352 $0 $0 ($144) $65,208

SUBTOTAL ALL ADMIN AND OPERATIONS $2,040,487 $654,818 $0 $21,490 $126,647 $802,954 $824,373 $0 $15,000 ($3,811) $835,562

16) TOTAL EXPENSES $8,683,196 $3,493,717 $721,259 $367,307 $207,921 $4,790,204 $1,869,923 $722,200 $225,533 $148,806 $2,966,462

17) BALANCE (Revenue - Expenses) $65,960 $0 $0 $250,002 ($170,876) $79,127 $53,646.83 $0.00 $125,899 $175,654 $355,200

8/11/2018 2017‐19 Arts Commission Budget Overview June 2018 updated 08092018 Page 30 of 86

Date: August 17, 2018

To: Oregon Arts Commission

From: Brian Rogers, Executive Director

RE: FY19 Designated Grants and Memberships

Below please find an updated list of Proposed Designated Grants and Memberships for FY 2019.

Designated Grants enable the Arts Commission to partner with organizations to advance the arts in Oregon.

FY 19 Spending Plan

1 Western States Arts Federation 31,847

2 National Assembly of State Art Agencies 15,000

3 Arts Northwest 5,000

4 Oregon Folklife Network, U of O 35,000

5 Media/Literary Fellowship (Des. Grants) 26,000

6 DataArts (Cultural Data Project) 17,480

Western States Arts Federation (WESTAF) is a regional nonprofit arts service organization. WESTAF provides professional training for peer groups including: folk arts, public arts; performing arts and literary arts.

The National Assembly of State Arts Agencies (NASAA) is a non-profit membership organization that provides national representation for state and jurisdictional arts agencies in the USA.

Arts Northwest is the regional presenting organization. They provide a regional presenting and booking conference each year. The conference is directed to presenting professionals and representatives of small – medium venues and offers juried showcases, professional development workshops, and an exhibit hall for

Page 31 of 86

presenters, agents and booking opportunities. The arts commissions of Oregon, Washington and Idaho are founding members of Arts Northwest.

The Oregon Folklife Network (OFN) housed at the University of Oregon serve as a hub for statewide folklife activities. This grant (up to $35,000) matches federal funding received from the National Endowment for the Arts to support the Oregon Folklife Network.

Northwest Film Center and Literary Arts, The Oregon Media Arts Fellowship(s) provides financial and other support for production expenses to enable Oregon film or video artists to create or complete new work or works in progress. The Media Arts Fellowship recognizes and assists media artists whose work shows exceptional promise and who have demonstrated a commitment to film or video art. The OAC has also entered into an agreement with Literary Arts to fund to administer our Literary Fellowships in conjunction with their fellowship program.

DataArts offers a unique system that enables arts and cultural organizations to enter financial, programmatic and operational data into a standardized online form. Organizations can then generate a Cultural Data Profile which is included as part of the application processes to participating grantmakers.

Requested Action:

Informational For commission For commission only input/discussion action

Page 32 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: David Huff, Assistant Director SUBJ: Operating Support Program Overview

Operating Support applications are reviewed every other year with a Full application which are reviewed by discipline based panels, Interim applications are submitted in the off year. Interim applications are reviewed by staff to ensure organizations are operating under our eligibility and guidelines.

Attached are the reports from each of the discipline panels that had a Full panel review.

Summary of disciplines submitting Full and Interim applications.

Full applications  Dance  Interdisciplinary  Media  Music

Interim applications  Arts Services  Literary  Theatre  Visual Arts

Requested Action:

Informational only For commission input/discussion For commission action

Page 33 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Avantika Bawa, Chair & Meagan Atiyeh, Visual Arts Coordinator SUBJ: FY 2019 Operating Support for Media Grants

Music Review Panelists 1. Avantika Bawa, Artist, Oregon Arts Commissioner. Non-Voting Chair, Portland 2. Barri Chase, Writer, Director, Producer, Coos Bay 3. *Anne Richardson, Oregon Cartoon Institute, Portland 4. Ellen Thomas, Education Director, Northwest Film Center, Portland 5. Brian Vegter, Director, We Like ‘em Short Festival, Baker City

*Anne was not present at meeting due to emergency medical issue.

There were five eligible applications to read, score and discuss. The panel discussion was efficient, and applicants delivered complete materials. Applicants were from Portland, Bend, and Ashland.

Panel Recommendations:  In the online system, connect the organization name instead of the applicant name

Applicants

Rank Name Region Average 1 Portland Community Media 4 98.67 2 BendFilm 8 92.50 3 Live Wire Radio 4 91.25 4 Film Action Oregon dba Hollywood Theatre 4 86.75 5 Southern Oregon Film Society 6 69.25

Page 34 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Matt Stringer, Chair & Brian Wagner, Community Arts Coordinator SUBJ: FY19 Operating Support for Music Grants

FY19 Operating Support Grant Music Review Panel 1. Matt Stringer, Panel Chair, Executive Director, Four Rivers Cultural Center 2. David Humphrey, Director, Center for the Arts, Southern Oregon University 3. Wynn Kiyama, Executive Director, Portland Taiko 4. Alex Richardson, Special Events Coordinator, City of Hillsboro 5. David Stabler, Classical Music Critic, Oregonian (retired) 6. Christine Tell, Former Director of Development, Achieve

There were 41 eligible applications to read, score and discuss. The panel discussion was fairly efficient, occasionally deviated from published criteria, but stayed primarily on track. One panelist had a medical emergency on the day of the panel meeting and was not able to participate in the discussion. She had completed her review of the applications prior so we were able to use her scores and comments. A comparison of pre and post panel scores show that there were no changes to applicant ranking or scores as a result of the panel discussion.

The table below provides the number of applications from each Oregon region. Region # of Applications 1 1 2 10 3 0 4 22 5 0 6 4 7 0 8 3 9 0 10a 1 10b 0 11 0

Page 35 of 86

Panel Recommendations: 1. If the application narrative makes reference to an organizational strategic plan, the applicant should upload that SP as an attachment. This could be made as a recommendation in the guidelines for uploads. 2. Panelists expressed a variety of concerns about the use of DataArts as an aid to understanding an organization’s finances and management. As an example, Data Arts provides a measurement of board giving. Many of the organizational reports did not show any board giving. However, some of those same organizations indicated in the narrative that their board did provide financial support. In general many of the comments related to the need for better orientation and training for applicant’s filling out their data arts profiles if this to be an effective tool for understanding organizations. More training! 3. There were two radio broadcast stations included in this category. Panelists differed on whether or not this was the best, and most competitive, category for these applicants. Some panelists struggled to compare the artistic quality of organizations presenting live musical performance and rebroadcast of musical programming.

Specific Comments by panelists in post-panel follow-up communication:  While I believe the grant review process was most efficient, I have to say that I missed the coming together in person with the other panelists to get to know them and have more interaction with them in the discussion. I didn't know any of our panelists before our phone conferencing. I believe that this is an incredible way for state arts folks to meet and get to know each other and to possibly form appropriate collaborations. Panelists spend a lot of time reading the grants and the only payback is meeting each other in person. I know this process is a huge cost savings for the Commission and the money saved goes to additional grants but also the Commission should appreciate that the meeting in person of these arts folks is a huge service to arts providers in our state.  Panelists were too preoccupied with the percentage of board donor ship.  I like the panel’s reference to the importance of the mission statement. … if they do not have education in their mission we cannot ding them for minimal outreach to schools.  One suggested revision to grant form: don’t ask for qualifications of staff under quality of artistic Programming, because that should/could all be covered under Capacity and Management. Descriptive information about staff is helpful.  The variation of how panelists gave weight to groups that do or do not pursue robust outreach and education programs. Groups are trying to fill the gap left by public school cuts to arts education, but they’re also trying to expand their audiences. Outreach to underserved folks is crucial and some groups have been leading the way for many years. Portland Youth Philharmonic, among

Page 36 of 86 others, were dinged in the 1990s for being insular and uninterested in reaching minority students and their parents. Look at them, now. The commission could include a rubric with multiple examples of effective “outreach” including but not exclusive to k-12, so that panelists can think beyond backfilling k-12 programs. Keep the outreach section in the application open enough that applicant organizations have the opportunity to define who their targeted population is, why they are focusing there and how their efforts will be effective.

Ranking of FY19 Operating Support Applicants: Music Rank Name Region Average 1 Oregon Symphony 4 95.8 2 Pacific Youth Choir 4 94.4 3 Chamber Music Northwest 4 94.0 3 Shedd Institute for the Arts, The John G. 2 94.0 5 Oregon BRAVO Youth Orchestras 4 93.2 6 Metropolitan Youth Symphony 4 92.8 7 Eugene Concert Choir Inc 2 92.6 7 Portland Opera Association 4 92.6 7 Sisters Folk Festival, Inc. 8 92.6 10 Portland Gay Men's Chorus 4 92.0 11 Third Angle New Music Ensemble, Inc. 4 91.6 12 Astoria Music Festival Inc 1 91.2 13 Ethos Inc. 4 91.0 14 Eugene Symphony Association, Inc. 2 90.8 14 Portland Youth Philharmonic Association 4 90.8 16 My Voice Music 4 90.6 17 Chamber Music Concerts 6 90.5 17 Friends of Chamber Music 4 90.5 17 Southern Oregon Repertory Singers 6 90.5 20 Oregon Bach Festival 2 90.4 21 All Classical Public Media Inc 4 90.3 22 Portland Baroque Orchestra 4 90.2 23 Cappella Romana Inc 4 90.0 24 Rogue Valley Chorale Association 6 89.8 25 Corvallis Youth Symphony Association 2 89.6 26 Artichoke Community Music 4 89.2 27 Portland Piano International 4 88.6 28 Eugene-Springfield Youth Orchestras 2 88.4 28 Oregon Repertory Singers 4 88.4 30 Oregon Mozart Players 2 88.0 31 Old Church Society, Inc. 4 87.8

Page 37 of 86 32 Eugene Opera 2 87.6 32 Portland Symphonic Choir 4 87.6 34 Oregon East Symphony 10A 87.4 34 Sunriver Music Festival 8 87.4 36 Youth Symphony of Southern Oregon 6 86.8 37 Newport Symphony Orchestra 2 85.8 38 High Desert Chamber Music 8 85.2 39 Youth Music Project 4 84.6 40 Portland Columbia Symphony 4 82.2 41 KWAX FM 91.1 2 71.0

Page 38 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Michael Dalton, Chair and David Huff, Assistant Director SUBJ: FY19 Operating Support for Dance Organizations

Dance Review Panelists 1. Michael Dalton, Artist, Oregon Arts Commissioner. Non-Voting Chair, Corvallis 2. Tim DuRoche, Program Director, World Oregon, Portland 3. Allie Hankins, Dancer, Co-Founder, Flock, Portland 4. Jayanthi Raman, Dancer, Founder, NATYA Dance Academy, Portland

There were eleven eligible applications to read, score and discuss. Regional diversity came us as a question (given that all applicants were from wither the Portland or Eugene Metro areas) as well as questions around how to compare organizations that placed more or less emphasis on Diversity, Equity, and Inclusion.

Panel Recommendations:  Technical feedback was given that has been incorporated into our development work on the Online Grant System  Panelists requested more direction on how to evaluate DEI.

Applicants

Rank Name Region Average 1 Polaris Dance Company 4 90.00 2 Joint Forces Dance Company 2 85.00 3 Northwest Professional Dance Project 4 83.33 4 Eugene Ballet 2 78.33 5 Portland Ballet^The 4 78.33 6 Ballet Fantastique 2 76.67 7 BodyVox Inc. 4 76.67 8 Echo Theater Company 4 76.67 9 White Bird 4 76.00 10 A-WOL Dance Collective, Inc 4 73.33 11 Oregon Ballet Theatre 4 68.33

Page 39 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Alyssa Macy, Chair and David Huff, Assistant Director SUBJ: FY19 Operating Support for Interdisciplinary Organizations

Interdisciplinary Review Panelists 1. Alyssa Macy, Oregon Arts Commissioner. Non-Voting Chair, Warm Springs 2. Cecilia ‘Cec’ Koontz Business Manager, Central School District, Monmouth 3. Roberta Lavadour, Director, Pendleton Arts Center, Pendleton 4. Marina Martinez-Bateman, Development Manager, Open Signal, Portland 5. Jessica Nickel, Program Director, Converge 45, Portland

There were twelve eligible applications to read, score and discuss. Interdisciplinary organizations are the most heterogeneous group of organizations we review. The group is regionally diverse and includes residency programs, colleges, and multidisciplinary organizations.

Panel Recommendations:  Overall positive technical feedback from panelists that have reviewed before.  Convene in person next year if possible  There was a feeling that financial data should be less subjectively evaluated. Consider an external review of financial health by financial professionals.

Applicants Rank Name Region Average 1 Phame Academy 4 95.75 2 PLAYA 9 92.50 3 Portland Institute for Contemporary Art 4 91.75 4 Tower Theatre Foundation, Inc. 8 91.25 5 Caldera 4 89.75 6 Sitka Center for Art and Ecology 5 89.50 7 The Circus Project 4 86.75 8 Oregon Folklife Network 4 80.75 9 Portland Children's Museum 4 79.50 10 Salem Multicultual Institute 5 79.25 11 Pacific Northwest College of Art 4 71.00 11 Young Musicians & Artists, Inc 4 71.00

Page 40 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director and David Huff, Assistant Director SUBJ: FY2019 Operating Support Program Recommendation

The Operating Support Program is for arts organizations over a fiscal size of $150,000, and funds may be used to support the general operations or organizations including art programing, administration and facilities. The application process is a full application every two years and an interim in the ‘off-years’. Full applications are reviewed by peer review panels based on the artistic discipline; interim applications are reviewed by staff. Scores are recommended by the panels and are used for a two-year period as one of the elements of calculating awards.

A funding formula is used to calculate grant awards in the Operating Support Grant program. This memo outlines the changes made to this year’s Operating Support Funding Formula, and provides details on how the formula works.

As discussed in the spending plan review of this Commission agenda, the budget for the Operating Support Program in FY2018 was $1,211,778. The FY2019 budget is $1,026,399, is a decrease of $189,379 or 5%.

There are 13 new organizations in the Operating Support Program, which is increasing demand for program funding. The combined fiscal size of the new organizations is $8,112,748.

There are now a total of 122 organizations in the program with a total fiscal size of $235,495,064. On average, the awards represents 1.2% of the organizations’ operating budget. The average award is about $8,400.

In order to move closer to parity and equity in funding organizations of like fiscal size and like panel score we developed a funding formula to incorporate all of the organizations simultaneously and develop four recommendations for your review and action. In a year of a decrease to our budget we are trying to minimize the hardship on organizations while maintaining our goal of parity and equity as best as possible.

Most importantly, the funding formula enables the Commission to review and act on the policy of Operating Support awards rather than set individual grant amounts as recommended by panels.

Page 41 of 86

FY2019’s funding formula is largely similar to last year’s formula. Awards are calculated using three key elements: Panel Scores, Fiscal Size and the Previous Year’s Operating Support Award (if applicable).

This is the third year that organizations were reviewed by discipline-based panels rather than by fiscal size. Roughly half the arts organizations (Arts Services, Literary, Theater, Visual Arts) submitted Interim Applications, while the other half (Dance, Interdisciplinary, Media and Music) submitted Full Applications.

Organizations submitting Full Applications received a full panel review, and their scores were entered into the funding formula. Organizations submitting Interim Applications did not receive a full panel review this cycle; their scores from last year’s application were entered into the formula.

How the Formula Works While the formula is highly detailed and involves some complex calculations, the process can be broken down into a series of steps that are each fairly straightforward. A summary of these steps is outlined below.

1. Full Applications - Individual panelist’s scores for each application are entered into the formula.

2. Full Applications - Each panel’s scores are normalized (converted to a standard distribution) and averaged. This allows the different panels to be compared on the same scale and evens out panels that might score high or low in comparison to others.

3. The normalized Full Application scores are added to a spreadsheet with the normalized Interim Application scores from last year’s panels.

4. This year is the second year we used DataArts to collect financial and non-financial data. Both Full and Interim applicants complete DataArts annually. The total expenses (fiscal size) from DataArts are entered into the formula.

5. A ‘base award’ is calculated for each organization based on fiscal size. This is a curve in which larger organizations have a larger base award, but a smaller percentage of award to fiscal size.

6. Each organization’s base award is then either increased or decreased based on the panel score. An organization with a very high score could have their base amount increase by 100%, while a lower scoring organization might have their base amount reduced by 50%.

7. The adjusted base award is then modified by averaging it with the organization’s FY2017 grant award (if applicable). This two-year “rolling average” smooths out the formula by reducing the increases and decreases that can happen year to year.

8. Awards are then limited to a maximum increase and decrease from the previous award. The formula scales based on last year’s award size. For example, an organization that received a $5,000 award last year might have the potential to increase or decrease by more than an

Page 42 of 86

organization that received a $30,000 award last year. Awards are also checked against ‘ceiling’ and ‘floor’ constraints.

9. Low scoring applications are those that scored a normalized score of 64 and below. Those organizations are recommended to receive reductions of double of the recommended reduction percentage of organizations that scored higher. For example, in recommendation A the reduction is set at a maximum of -25%; low scoring organizations are set at -50%.

10. The awards are then rebalanced to make sure they are within our Operating Support budget.

11. For new Full Applicants to the Operating Support Program we are recommending calculating a previous award for use in the formula. To calculate we averaged last year’s award for 10 similar fiscal size organizations. This puts the new applicant at a similar starting point in the formula while not advantaging or disadvantaging previous recipients.

12. For new applicants that applied to discipline panels in interim status we are recommending that they resubmit next year when their full panel is convened. New applicants are required to submit a letter of interest which is reviewed by staff for eligibility and applicants are asked to complete a full application if their panel is convening in that year. If the panel is on interim status we ask the organizations to wait a year.

Summary  Use this year’s panel scores for Full Applications  Use the panel scores from last year for Interim Applications  Normalization of panelist scores and panels  Fiscal size of each organization is from Datarts  Average increase or decrease changes under the four recommendations  Maximum award changes under the four recommendations  Minimum award is set at $3,000  New applicants for Full and Interim as described above in 11 and 12.

The four recommendations we are presenting provide slightly different approaches, which are summarized below and on the attached funding report.

Last year the selected recommendation was: Minimum Award ...... $3,500 Maximum Award ...... $40,000 Average Award ...... $7,765 Maximum Increase ...... 30% Maximum Decrease ...... 15% Number of Increases ...... 30 Number of Decreases ...... 86 Total Applications ...... 116

Page 43 of 86

Recommendation A Minimum Award ...... $3,000 Maximum Award ...... $30,000 Average Award ...... $8,430 Maximum Increase ...... 5% Maximum Decrease ...... 25% Maximum Decrease Low Scoring .... 50% Number of Increases ...... 24 Number of Decreases ...... 85 Number Same as Last FY ...... 0 Total Applications ...... 122 This option is the only one that provides a slight increase for some organizations; it also the highest maximum decrease. Setting the maximum decrease at 25% enables some increases.19 organizations would receive the 25% reduction.

Recommendation B Minimum Award ...... $3,000 Maximum Award ...... $30,000 Average Award ...... $8,432 Maximum Increase ...... 0% Maximum Decrease ...... 20% Maximum Decrease Low Scoring .... 40% Number of Increases ...... 0 Number of Decreases ...... 85 Number Same as Last FY ...... 24 Total Applications ...... 122 This option provides no change to grant amounts from last year to this year. 24 organizations would receive the same amount, while 25 organizations would see a maximum reduction of 20%.

Recommendation C Minimum Award ...... $3,000 Maximum Award ...... $30,000 Average Award ...... $8,434 Maximum Increase ...... 0% Maximum Decrease ...... 15% Maximum Decrease Low Scoring .... 30% Number of Increases ...... 0 Number of Decreases ...... 94 Number Same as Last FY ...... 15 Total Applications ...... 122 This option distributes the reduction fairly evenly across all organizations. There are 60 organizations that would receive the maximum reduction of 15%. This option also reduces the number that receive the same as last year to 15.

Page 44 of 86

Recommendation D Minimum Award ...... $3,000 Maximum Award ...... $25,000 Average Award ...... $8,432 Maximum Increase ...... 0% Maximum Decrease ...... 15%* Maximum Decrease Low Scoring .... 30% Number of Increases ...... 0 Number of Decreases ...... 88 Number Same as Last FY ...... 21 Total Applications ...... 122 This option reduces the maximum award to $25,000, and the maximum reduction is set at 15%. By reducing the award amount the number of organizations reaching the maximum award is 40.

*Note: this option also decreases four organizations that received more than $25,000 last year by up to 28%

Recommendation C Staff supports Recommendation C to the Commission. This option distributes the overall budget reduction across most organizations evenly. While we are not moving closer to parity and equity in this fiscal year we are attempting to minimize undue extra hardship on organizations.

Requested Action:

Informational only For commission input/discussion For commission action

Page 45 of 86 Oregon Arts Commission FY 2019 Award Recommendation A FY 2019 Award Recommendation B Operating Support Recommendations Recommendations A and B Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $30,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 5% | Max Decrease -25% Max Increase 0% | Max Decrease -20% Max Decrease for Low Scoring -50% Max Decrease for Low Scoring -40%

% Grant % $ Change $ Change Grant as Regi FY18 Adj FY19 Grant Change as % of FY19 Grant Change # Name City Panel Cycle Budget FY18 - FY18 - % of Fiscal on Award Score (Rec A) FY178- Fiscal (Rec B) FY178- FY19 FY19 Size FY19 Size FY19 Oregon Shakespeare Festival 1 Association Ashland 6 Theatre Interim $37,294,143 $35,000 97 $30,000 -$5,000 -14.3% 0.1% $30,000 -$5,000 -14.3% 0.1% 2 Oregon Symphony Portland 4 Music Full $18,593,627 $32,839 96 $29,561 -$3,278 -10.0% 0.2% $29,223 -$3,616 -11.0% 0.2% 3 Portland Art Museum Portland 4 Visual Arts Interim $18,426,415 $33,240 84 $26,543 -$6,697 -20.1% 0.1% $26,592 -$6,648 -20.0% 0.1% Portland Center Stage at The 4 Armory Portland 4 Theatre Interim $10,034,994 $19,215 95 $20,176 $961 5.0% 0.2% $19,215 $0 0.0% 0.2% Regional Arts & Culture Arts 5 Council Portland 4 Services Interim $8,727,973 $34,873 102 $30,000 -$4,873 -14.0% 0.3% $30,000 -$4,873 -14.0% 0.3% 6 Portland Opera Association Portland 4 Music Full $7,133,875 $28,163 88 $23,749 -$4,414 -15.7% 0.3% $23,477 -$4,686 -16.6% 0.3% Oregon College of Art and 7 Craft Portland 4 Visual Arts Interim $5,851,035 $4,558 75 $4,786 $228 5.0% 0.1% $4,558 $0 0.0% 0.1% Interdiscipli 8 Portland Children's Museum Portland 4 nary Full $4,555,084 $15,850 73 $13,573 -$2,277 -14.4% 0.3% $13,418 -$2,432 -15.3% 0.3% 9 High Desert Museum^The Bend 8 Visual Arts Interim $4,515,410 $21,102 98 $20,766 -$336 -1.6% 0.5% $20,528 -$574 -2.7% 0.5%

10 All Classical Public Media Inc Portland 4 Music Full $3,794,047 $11,810 79 $12,401 $591 5.0% 0.3% $11,810 $0 0.0% 0.3% Jordan Schnitzer Museum of 11 Art Eugene 4 Visual Arts Interim $3,544,400 $11,670 78 $11,884 $214 1.8% 0.3% $11,670 $0 0.0% 0.3% 12 Artists Repertory Theatre Portland 4 Theatre Interim $3,502,263 $7,935 86 $8,332 $397 5.0% 0.2% $7,935 $0 0.0% 0.2% Oregon Children's Theatre 13 Company Portland 4 Theatre Interim $3,190,469 $18,905 91 $17,094 -$1,811 -9.6% 0.5% $16,899 -$2,006 -10.6% 0.5% 14 Portland Community Media Portland 4 Film/Media Full $2,915,268 $0 97 $18,704 $18,704 New 0.6% $18,490 $18,490 New 0.6% Film Action Oregon dba 15 Hollywood Theatre Portland 4 Film/Media Full $2,699,068 $8,673 65 $7,902 -$771 -8.9% 0.3% $7,811 -$862 -9.9% 0.3% Interdiscipli 16 Caldera Portland 4 nary Full $2,644,552 $15,304 86 $14,070 -$1,234 -8.1% 0.5% $13,909 -$1,395 -9.1% 0.5%

Page 46 of 86 Oregon Arts Commission FY 2019 Award Recommendation A FY 2019 Award Recommendation B Operating Support Recommendations Recommendations A and B Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $30,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 5% | Max Decrease -25% Max Increase 0% | Max Decrease -20% Max Decrease for Low Scoring -50% Max Decrease for Low Scoring -40% Eugene Symphony 17 Association, Inc. Eugene 4 Music Full $2,604,109 $22,739 83 $17,054 -$5,685 -25.0% 0.7% $18,191 -$4,548 -20.0% 0.7% John G Shedd Institute for 18 the Arts^The Eugene 4 Music Full $2,497,919 $14,677 91 $14,451 -$226 -1.5% 0.6% $14,286 -$391 -2.7% 0.6% 19 Oregon Bach Festival Eugene 4 Music Full $2,443,432 $20,558 82 $15,611 -$4,947 -24.1% 0.6% $16,446 -$4,112 -20.0% 0.7% 20 Literary Arts Inc Portland 4 Literary Interim $2,439,333 $17,680 88 $15,239 -$2,441 -13.8% 0.6% $15,064 -$2,616 -14.8% 0.6% Broadway Rose Theatre 21 Company Tigard 4 Theatre Interim $2,346,186 $11,359 80 $10,998 -$361 -3.2% 0.5% $10,872 -$487 -4.3% 0.5% Northwest Children's Theater 22 & School Inc Portland 4 Theatre Interim $2,105,150 $9,981 87 $10,480 $499 5.0% 0.5% $9,981 $0 0.0% 0.5% 23 Eugene Ballet Eugene 4 Dance Full $2,003,967 $13,152 80 $11,471 -$1,681 -12.8% 0.6% $11,340 -$1,812 -13.8% 0.6% Young Audiences of Oregon Arts 24 Inc Portland 4 Services Interim $1,981,124 $6,444 87 $6,766 $322 5.0% 0.3% $6,444 $0 0.0% 0.3% Portland Institute for Interdiscipli 25 Contemporary Art Portland 4 nary Full $1,880,942 $17,029 89 $14,248 -$2,781 -16.3% 0.8% $14,085 -$2,944 -17.3% 0.7% Northwest Professional 26 Dance Project Portland 4 Dance Full $1,860,535 $9,731 89 $10,218 $487 5.0% 0.5% $9,731 $0 0.0% 0.5% 27 Youth Music Project West Linn 4 Music Full $1,857,328 $8,505 68 $6,379 -$2,126 -25.0% 0.3% $6,804 -$1,701 -20.0% 0.4% Lake Arts 28 Lakewood Center for the Arts Oswego 11 Services Interim $1,843,379 $12,826 87 $12,065 -$761 -5.9% 0.7% $11,927 -$899 -7.0% 0.6% Tower Theatre Foundation, Interdiscipli 29 Inc. Bend 8 nary Full $1,753,855 $3,500 88 $3,675 $175 5.0% 0.2% $3,500 $0 0.0% 0.2% 30 White Bird Portland 4 Dance Full $1,702,833 $11,702 76 $9,919 -$1,783 -15.2% 0.6% $9,806 -$1,896 -16.2% 0.6% 31 Chamber Music Northwest Portland 4 Music Full $1,651,992 $16,698 91 $14,132 -$2,566 -15.4% 0.9% $13,970 -$2,728 -16.3% 0.8% 32 BodyVox Inc. Portland 4 Dance Full $1,164,934 $17,285 77 $12,964 -$4,321 -25.0% 1.1% $13,828 -$3,457 -20.0% 1.2% 33 Ethos Inc. Portland 4 Music Full $1,124,203 $6,048 84 $6,350 $302 5.0% 0.6% $6,048 $0 0.0% 0.5% Klamath 34 Ross Ragland Theater Falls 9 Theatre Interim $1,044,844 $15,385 79 $11,539 -$3,846 -25.0% 1.1% $12,308 -$3,077 -20.0% 1.2% 35 Portland Playhouse Portland 4 Theatre Interim $975,837 $11,638 86 $10,061 -$1,577 -13.5% 1.0% $9,946 -$1,692 -14.5% 1.0% 36 Portland Baroque Orchestra Portland 4 Music Full $974,133 $12,242 82 $9,873 -$2,369 -19.3% 1.0% $9,794 -$2,448 -20.0% 1.0% Out of 37 Enlightened Theatrics Salem 5 Cycle Full $923,296 $0 80 $8,327 $8,327 New 0.9% $8,231 $8,231 New 0.9%

Page 47 of 86 Oregon Arts Commission FY 2019 Award Recommendation A FY 2019 Award Recommendation B Operating Support Recommendations Recommendations A and B Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $30,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 5% | Max Decrease -25% Max Increase 0% | Max Decrease -20% Max Decrease for Low Scoring -50% Max Decrease for Low Scoring -40% 38 Sisters Folk Festival, Inc. Sisters 8 Music Full $881,646 $6,682 88 $7,016 $334 5.0% 0.8% $6,682 $0 0.0% 0.8% Arts 39 Salem Art Association Salem 5 Services Interim $861,159 $15,054 93 $12,073 -$2,981 -19.8% 1.4% $12,043 -$3,011 -20.0% 1.4% Portland Youth Philharmonic 40 Association Portland 4 Music Full $860,936 $4,911 83 $5,157 $246 5.0% 0.6% $4,911 $0 0.0% 0.6% 41 Portland Ballet^The Portland 4 Dance Full $837,873 $8,548 80 $7,770 -$778 -9.1% 0.9% $7,681 -$867 -10.1% 0.9% Sitka Center for Art and Interdiscipli 42 Ecology Otis 5 nary Full $803,765 $9,210 86 $8,577 -$633 -6.9% 1.1% $8,479 -$731 -7.9% 1.1% 43 Cappella Romana Inc Portland 4 Music Full $797,003 $10,224 81 $8,588 -$1,636 -16.0% 1.1% $8,490 -$1,734 -17.0% 1.1% Oregon BRAVO Youth 44 Orchestras Portland 4 Music Full $782,256 $9,140 89 $8,852 -$288 -3.2% 1.1% $8,750 -$390 -4.3% 1.1% Interdiscipli 45 Phame Academy Portland 4 nary Full $747,847 $7,812 94 $8,203 $391 5.0% 1.1% $7,812 $0 0.0% 1.0% Interdiscipli 46 Circus Project^The Portland 4 nary Full $706,380 $8,843 82 $7,868 -$975 -11.0% 1.1% $7,778 -$1,065 -12.0% 1.1% 47 Hallie Ford Museum of Art Salem 5 Visual Arts Interim $674,258 $8,926 80 $7,629 -$1,297 -14.5% 1.1% $7,542 -$1,384 -15.5% 1.1% 48 Third Rail Repertory Theatre Portland 4 Theatre Interim $650,089 $11,009 81 $8,602 -$2,407 -21.9% 1.3% $8,807 -$2,202 -20.0% 1.4% Metropolitan Youth 49 Symphony Portland 4 Music Full $647,258 $10,443 88 $8,988 -$1,455 -13.9% 1.4% $8,885 -$1,558 -14.9% 1.4% Arts 50 Lane Arts Council Eugene 4 Services Interim $627,620 $16,991 90 $12,743 -$4,248 -25.0% 2.0% $13,593 -$3,398 -20.0% 2.2% 51 Chamber Music^Friends of Portland 4 Music Full $620,383 $9,977 83 $8,201 -$1,776 -17.8% 1.3% $8,108 -$1,869 -18.7% 1.3% 52 BendFilm Bend 8 Film/Media Full $618,198 $4,510 81 $4,736 $226 5.0% 0.8% $4,510 $0 0.0% 0.7% Southern Oregon Film 53 Society Ashland 6 Film/Media Full $616,354 $4,584 80 $4,813 $229 5.0% 0.8% $4,584 $0 0.0% 0.7% 54 Pentacle Theatre Inc Salem 5 Theatre Interim $597,067 $6,404 77 $6,035 -$369 -5.8% 1.0% $5,966 -$438 -6.8% 1.0% Lord Leebrick Theatre 55 Company Eugene 4 Theatre Interim $557,526 $4,710 75 $4,946 $236 5.0% 0.9% $4,710 $0 0.0% 0.8% 56 Portland Piano International Portland 4 Music Full $555,535 $6,657 78 $6,168 -$489 -7.3% 1.1% $6,098 -$559 -8.4% 1.1% 57 Profile Theatre Project Portland 4 Theatre Interim $532,316 $6,044 85 $6,346 $302 5.0% 1.2% $6,044 $0 0.0% 1.1% 58 Old Church Society, Inc. Portland 4 Music Full $529,528 $7,083 76 $6,130 -$953 -13.5% 1.2% $6,060 -$1,023 -14.4% 1.1% 59 Portland Gay Men's Chorus Portland 4 Music Full $527,651 $8,660 86 $7,691 -$969 -11.2% 1.5% $7,603 -$1,057 -12.2% 1.4%

Page 48 of 86 Oregon Arts Commission FY 2019 Award Recommendation A FY 2019 Award Recommendation B Operating Support Recommendations Recommendations A and B Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $30,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 5% | Max Decrease -25% Max Increase 0% | Max Decrease -20% Max Decrease for Low Scoring -50% Max Decrease for Low Scoring -40%

60 A-WOL Dance Collective, Inc Clackamas 4 Dance Full $524,378 $0 71 $5,129 $5,129 New 1.0% $5,070 $5,070 New 1.0% 61 Live Wire Radio Portland 4 Film/Media Full $524,163 $11,128 77 $8,346 -$2,782 -25.0% 1.6% $8,902 -$2,226 -20.0% 1.7% August Wilson Red Door 62 Project Portland 4 Theatre Interim $498,686 $7,075 86 $6,839 -$236 -3.3% 1.4% $6,760 -$315 -4.4% 1.4% Oregon Coast Council for the Arts 63 Arts Newport 2 Services Interim $498,618 $15,193 81 $11,395 -$3,798 -25.0% 2.3% $12,154 -$3,039 -20.0% 2.4% 64 Eugene Opera Eugene 4 Music Full $497,152 $6,684 75 $5,839 -$845 -12.6% 1.2% $5,772 -$912 -13.6% 1.2% 65 Ballet Fantastique Eugene 4 Dance Full $475,385 $4,039 77 $4,241 $202 5.0% 0.9% $4,039 $0 0.0% 0.8% Arts 66 Lincoln City Cultural Center Lincoln City 2 Services Interim $447,192 $4,376 75 $4,595 $219 5.0% 1.0% $4,376 $0 0.0% 1.0% Interdiscipli 67 Oregon Folklife Network Eugene 4 nary Full $444,361 $0 75 $5,414 $5,414 New 1.2% $5,352 $5,352 New 1.2% 68 Echo Theater Company Portland 4 Dance Full $440,631 $0 77 $5,708 $5,708 New 1.3% $5,643 $5,643 New 1.3% Arts 69 Columbia Arts Hood River 7 Services Interim $435,992 $8,461 79 $6,787 -$1,674 -19.8% 1.6% $6,769 -$1,692 -20.0% 1.6% 70 YU Contemporary Inc Portland 4 Visual Arts Interim $435,599 $5,994 77 $5,505 -$489 -8.2% 1.3% $5,442 -$552 -9.2% 1.2% 71 Fishtrap Inc Enterprise 11 Literary Interim $435,055 $8,886 72 $6,665 -$2,222 -25.0% 1.5% $7,109 -$1,777 -20.0% 1.6% 72 Polaris Dance Company Portland 4 Dance Full $430,076 $7,450 101 $7,823 $373 5.0% 1.8% $7,450 $0 0.0% 1.7% Imago the Theatre Mask 73 Ensemble Portland 4 Theatre Interim $425,784 $4,744 78 $4,981 $237 5.0% 1.2% $4,744 $0 0.0% 1.1% 74 Eugene Concert Choir Inc Eugene 4 Music Full $425,441 $8,103 88 $7,240 -$863 -10.7% 1.7% $7,157 -$946 -11.7% 1.7% 75 Pacific Youth Choir Portland 4 Music Full $424,158 $8,463 92 $7,735 -$728 -8.6% 1.8% $7,647 -$816 -9.6% 1.8% Arts Action Alliance Oregon Arts 76 Foundation City 4 Services Interim $410,028 $10,687 83 $8,015 -$2,672 -25.0% 2.0% $8,550 -$2,137 -20.0% 2.1% Arts 77 Corvallis Arts Center Inc Corvallis 2 Services Interim $404,946 $8,628 70 $6,471 -$2,157 -25.0% 1.6% $6,902 -$1,726 -20.0% 1.7% Umpqua Valley Arts Arts 78 Association Roseburg 3 Services Interim $396,540 $8,180 73 $6,135 -$2,045 -25.0% 1.5% $6,544 -$1,636 -20.0% 1.7% 79 Artichoke Community Music Portland 4 Music Full $379,933 $0 79 $5,755 $5,755 New 1.5% $5,689 $5,689 New 1.5% Summer Interdiscipli 80 PLAYA Lake 9 nary Full $375,495 $7,753 89 $7,022 -$731 -9.4% 1.9% $6,942 -$811 -10.5% 1.8%

Page 49 of 86 Oregon Arts Commission FY 2019 Award Recommendation A FY 2019 Award Recommendation B Operating Support Recommendations Recommendations A and B Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $30,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 5% | Max Decrease -25% Max Increase 0% | Max Decrease -20% Max Decrease for Low Scoring -50% Max Decrease for Low Scoring -40% Newport Symphony 81 Orchestra Newport 2 Music Full $364,482 $4,080 71 $4,029 -$51 -1.2% 1.1% $3,983 -$97 -2.4% 1.1% 82 CoHo Productions Ltd Portland 4 Theatre Interim $360,227 $4,327 75 $4,427 $100 2.3% 1.2% $4,327 $0 0.0% 1.2% 83 Oregon Mozart Players Eugene 4 Music Full $355,958 $5,001 76 $4,804 -$197 -3.9% 1.3% $4,749 -$252 -5.0% 1.3% 84 Oregon Repertory Singers Portland 4 Music Full $355,521 $3,500 77 $3,675 $175 5.0% 1.0% $3,500 $0 0.0% 1.0% Cottage 85 Cottage Theatre Grove 2 Theatre Interim $340,683 $3,949 66 $3,538 -$411 -10.4% 1.0% $3,498 -$451 -11.4% 1.0% 86 Write Around Portland Portland 4 Literary Interim $331,296 $12,557 91 $9,418 -$3,139 -25.0% 2.8% $10,046 -$2,511 -20.0% 3.0% 87 Astoria Music Festival Inc Astoria 1 Music Full $330,341 $6,958 84 $6,142 -$816 -11.7% 1.9% $6,071 -$887 -12.7% 1.8% Crossroads Creative and Arts 88 Performing Arts Center Inc Baker City 11 Services Interim $327,824 $3,738 72 $3,835 $97 2.6% 1.2% $3,738 $0 0.0% 1.1% 89 Sunriver Music Festival Sunriver 8 Music Full $322,654 $5,262 75 $4,718 -$544 -10.3% 1.5% $4,664 -$598 -11.4% 1.4% Interdiscipli 90 Salem Multi Institute Salem 5 nary Full $318,927 $8,328 73 $6,246 -$2,082 -25.0% 2.0% $6,662 -$1,666 -20.0% 2.1% 91 Coos Art Museum Coos Bay 3 Visual Arts Interim $316,266 $7,028 89 $6,430 -$598 -8.5% 2.0% $6,357 -$671 -9.6% 2.0% Arts 92 Arts Council of Pendleton Pendleton 10A Services Interim $298,561 $13,979 74 $10,484 -$3,495 -25.0% 3.5% $11,183 -$2,796 -20.0% 3.7% 93 My Voice Music Portland 4 Music Full $295,300 $5,574 83 $5,297 -$277 -5.0% 1.8% $5,236 -$338 -6.1% 1.8% 94 Chamber Music Concerts Ashland 6 Music Full $286,863 $6,023 83 $5,447 -$576 -9.6% 1.9% $5,384 -$639 -10.6% 1.9% Eugene-Springfield Youth 95 Orchestras Eugene 4 Music Full $281,043 $5,998 77 $5,076 -$922 -15.4% 1.8% $5,018 -$980 -16.3% 1.8% Independent Publishing 96 Resource Center Portland 4 Literary Interim $261,558 $9,370 68 $7,028 -$2,343 -25.0% 2.7% $7,496 -$1,874 -20.0% 2.9% Third Angle New Music 97 Ensemble, Inc. Portland 4 Music Full $256,370 $5,542 85 $5,282 -$260 -4.7% 2.1% $5,221 -$321 -5.8% 2.0% Corvallis Youth Symphony 98 Association Corvallis 2 Music Full $215,557 $0 80 $4,703 $4,703 New 2.2% $4,649 $4,649 New 2.2% 99 PlayWrite Portland 4 Theatre Interim $215,306 $8,544 78 $6,408 -$2,136 -25.0% 3.0% $6,835 -$1,709 -20.0% 3.2%

100 Joint Forces Dance Company Eugene 4 Dance Full $182,474 $6,768 92 $5,811 -$957 -14.1% 3.2% $5,744 -$1,024 -15.1% 3.1% Disjecta Contemporary Art 101 Center Inc Portland 4 Visual Arts Interim $175,828 $14,075 80 $10,556 -$3,519 -25.0% 6.0% $11,260 -$2,815 -20.0% 6.4%

Page 50 of 86 Oregon Arts Commission FY 2019 Award Recommendation A FY 2019 Award Recommendation B Operating Support Recommendations Recommendations A and B Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $30,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 5% | Max Decrease -25% Max Increase 0% | Max Decrease -20% Max Decrease for Low Scoring -50% Max Decrease for Low Scoring -40% Eastern Oregon Regional Arts 102 Arts Council La Grande 10A Services Interim $175,161 $3,500 70 $3,153 -$347 -9.9% 1.8% $3,117 -$383 -10.9% 1.8% 103 Portland Symphonic Choir Portland 4 Music Full $173,019 $5,555 75 $4,347 -$1,208 -21.8% 2.5% $4,444 -$1,111 -20.0% 2.6% 104 Oregon East Symphony Pendleton 10A Music Full $156,410 $3,500 75 $3,337 -$163 -4.6% 2.1% $3,299 -$201 -5.7% 2.1% Southern Oregon Repertory 105 Singers Ashland 6 Music Full $155,934 $0 83 $4,360 $4,360 New 2.8% $4,310 $4,310 New 2.8% 106 High Desert Chamber Music Bend 8 Music Full $148,921 $0 70 $3,000 $3,000 New 2.0% $3,000 $3,000 New 2.0% Youth Symphony of Southern 107 Oregon Medford 6 Music Full $147,042 $5,699 73 $4,274 -$1,425 -25.0% 2.9% $4,559 -$1,140 -20.0% 3.1% Rogue Valley Chorale 108 Association Medford 6 Music Full $95,054 $3,499 81 $3,258 -$241 -6.9% 3.4% $3,221 -$278 -7.9% 3.4% Low Scoring Applications Pacific Northwest College of Interdiscipli 109 Art Portland 4 nary Full $16,923,843 $9,904 63 $7,044 -$2,860 -28.9% 0.0% $7,483 -$2,421 -24.4% 0.0% 110 Oregon Ballet Theatre Portland 4 Dance Full $6,825,977 $15,269 62 $7,935 -$7,334 -48.0% 0.1% $8,429 -$6,840 -44.8% 0.1% Western Alliance of Arts Arts 111 Administrators Foundation Portland 4 Services Interim $803,752 $6,470 63 $5,134 -$1,336 -20.6% 0.6% $5,176 -$1,294 -20.0% 0.6% 112 KWAX FM 91.1 Eugene 4 Music Full $533,037 $0 34 $0 $0 New 0.0% $0 $0 New 0.0% Young Musicians & Artists, Interdiscipli 113 Inc Portland 4 nary Full $480,690 $6,401 63 $3,117 -$3,284 -51.3% 0.6% $3,312 -$3,089 -48.3% 0.7% Clackamas Repertory Oregon 114 Theatre City 4 Theatre Interim $364,867 $3,500 62 $3,126 -$374 -10.7% 0.9% $3,091 -$409 -11.7% 0.8% 115 Triangle Productions Portland 4 Theatre Interim $340,602 $7,899 58 $5,924 -$1,975 -25.0% 1.7% $6,319 -$1,580 -20.0% 1.9%

116 Portland Columbia Symphony Portland 4 Music Full $304,201 $0 62 $3,000 $3,000 New 1.0% $3,000 $3,000 New 1.0% Ashland Artisan Gallery & Art 117 Center Medford 6 Visual Arts Interim $227,950 $3,500 59 $3,000 -$500 -14.3% 1.3% $3,000 -$500 -14.3% 1.3% Off Cyce First Time Applications (review next cycle) Artula Institute for Art and 118 Environmental Education Bandon 3 Visual Arts Interim $807,251 $0 N/A $3,000 $3,000 New 0.4% $3,000 $3,000 New 0.4% 119 Historic Elsinore Theatre Inc Salem 5 Theatre Interim $773,400 $3,500 N/A $3,000 -$500 -14.3% 0.4% $3,022 -$478 -13.7% 0.4%

Page 51 of 86 Oregon Arts Commission FY 2019 Award Recommendation A FY 2019 Award Recommendation B Operating Support Recommendations Recommendations A and B Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $30,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 5% | Max Decrease -25% Max Increase 0% | Max Decrease -20% Max Decrease for Low Scoring -50% Max Decrease for Low Scoring -40% 120 Liberty Restoration Inc Astoria 1 Theatre Interim $360,852 $3,500 N/A $3,000 -$500 -14.3% 0.8% $3,022 -$478 -13.7% 0.8% Children's Healing Art Project Arts 121 Inc Portland 4 Services Interim $319,980 $0 N/A $3,000 $3,000 New 0.9% $3,000 $3,000 New 0.9% Josephy Center for Arts and Arts 122 Culture Joseph 11 Services Interim $219,867 $3,500 N/A $3,000 -$500 -14.3% 1.4% $3,022 -$478 -13.7% 1.4%

$235,495,064 $1,106,379 $1,028,491 -$77,888 $1,028,735 -$77,644

Fiscal Size of New Orgs $8,112,748 Average % Change -11.2% Average % Change -11.6% Median % Change -11.0% Median % Change -12.0% Average Award % to Fiscal Size 1.2% Average Award % to Fiscal Size 1.2% Median Award % to Fiscal Size 1.1% Median Award % to Fiscal Size 1.1%

Number of Increases 24 Number of Increases 0 Number of Decreases 85 Number of Decreases 85 Number of Same as last FY 0 Number of Same as last FY 24

Average Award Amount $8,430 Average Award Amount $8,432 Median Award Amount $6,777 Median Award Amount $6,820 Number Same as Last FY 0 Number Same as Last FY 24 Number of New Orgs 13 Number of New Orgs 13

Page 52 of 86 Oregon Arts Commission FY 2019 Award Recommendation C FY 2019 Award Recommendation D Operating Support Recommendations Recommendations C and D Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $25,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 0% | Max Decrease -15% Max Increase 0% | Max Decrease -15% Max Decrease for Low Scoring -30% Max Decrease for Low Scoring: -30% % Grant as % Grant $ Change $ Change Regi FY18 Adj FY19 Grant Change % of FY19 Grant Change as % of # Name City Panel Cycle Budget FY18 - FY18 - on Award Score (Rec C) FY18- Fiscal (Rec D) FY18- Fiscal FY19 FY19 FY19 Size FY19 Size Oregon Shakespeare Festival 1 Association Ashland 6 Theatre Interim $37,294,143 $35,000 97 $29,750 -$5,250 -15.0% 0.1% $25,000 -$10,000 -28.6% 0.1% 2 Oregon Symphony Portland 4 Music Full $18,593,627 $32,839 96 $27,913 -$4,926 -15.0% 0.2% $25,000 -$7,839 -23.9% 0.1% 3 Portland Art Museum Portland 4 Visual Arts Interim $18,426,415 $33,240 84 $28,254 -$4,986 -15.0% 0.2% $25,000 -$8,240 -24.8% 0.1% Portland Center Stage at The 4 Armory Portland 4 Theatre Interim $10,034,994 $19,215 95 $19,215 $0 0.0% 0.2% $19,215 $0 0.0% 0.2% Regional Arts & Culture Arts 5 Council Portland 4 Services Interim $8,727,973 $34,873 102 $29,642 -$5,231 -15.0% 0.3% $25,000 -$9,873 -28.3% 0.3% 6 Portland Opera Association Portland 4 Music Full $7,133,875 $28,163 88 $23,939 -$4,224 -15.0% 0.3% $23,939 -$4,224 -15.0% 0.3% Oregon College of Art and 7 Craft Portland 4 Visual Arts Interim $5,851,035 $4,558 75 $4,558 $0 0.0% 0.1% $4,558 $0 0.0% 0.1% Interdiscipli 8 Portland Children's Museum Portland 4 nary Full $4,555,084 $15,850 73 $13,473 -$2,378 -15.0% 0.3% $13,473 -$2,378 -15.0% 0.3% 9 High Desert Museum^The Bend 8 Visual Arts Interim $4,515,410 $21,102 98 $19,021 -$2,081 -9.9% 0.4% $20,198 -$904 -4.3% 0.4%

10 All Classical Public Media Inc Portland 4 Music Full $3,794,047 $11,810 79 $11,402 -$408 -3.5% 0.3% $11,810 $0 0.0% 0.3% Jordan Schnitzer Museum of 11 Art Eugene 4 Visual Arts Interim $3,544,400 $11,670 78 $10,885 -$785 -6.7% 0.3% $11,559 -$111 -1.0% 0.3% 12 Artists Repertory Theatre Portland 4 Theatre Interim $3,502,263 $7,935 86 $7,935 $0 0.0% 0.2% $7,935 $0 0.0% 0.2% Oregon Children's Theatre 13 Company Portland 4 Theatre Interim $3,190,469 $18,905 91 $16,069 -$2,836 -15.0% 0.5% $16,627 -$2,278 -12.1% 0.5% 14 Portland Community Media Portland 4 Film/Media Full $2,915,268 $0 97 $17,132 $17,132 New 0.6% $18,192 $18,192 New 0.6% Film Action Oregon dba 15 Hollywood Theatre Portland 4 Film/Media Full $2,699,068 $8,673 65 $7,372 -$1,301 -15.0% 0.3% $7,686 -$987 -11.4% 0.3% Interdiscipli 16 Caldera Portland 4 nary Full $2,644,552 $15,304 86 $13,008 -$2,296 -15.0% 0.5% $13,686 -$1,618 -10.6% 0.5%

Page 53 of 86 Oregon Arts Commission FY 2019 Award Recommendation C FY 2019 Award Recommendation D Operating Support Recommendations Recommendations C and D Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $25,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 0% | Max Decrease -15% Max Increase 0% | Max Decrease -15% Max Decrease for Low Scoring -30% Max Decrease for Low Scoring: -30% Eugene Symphony 17 Association, Inc. Eugene 4 Music Full $2,604,109 $22,739 83 $19,328 -$3,411 -15.0% 0.7% $19,328 -$3,411 -15.0% 0.7% John G Shedd Institute for the 18 Arts^The Eugene 4 Music Full $2,497,919 $14,677 91 $13,237 -$1,440 -9.8% 0.5% $14,056 -$621 -4.2% 0.6% 19 Oregon Bach Festival Eugene 4 Music Full $2,443,432 $20,558 82 $17,474 -$3,084 -15.0% 0.7% $17,474 -$3,084 -15.0% 0.7% 20 Literary Arts Inc Portland 4 Literary Interim $2,439,333 $17,680 88 $15,028 -$2,652 -15.0% 0.6% $15,028 -$2,652 -15.0% 0.6% Broadway Rose Theatre 21 Company Tigard 4 Theatre Interim $2,346,186 $11,359 80 $10,074 -$1,285 -11.3% 0.4% $10,697 -$662 -5.8% 0.5% Northwest Children's Theater 22 & School Inc Portland 4 Theatre Interim $2,105,150 $9,981 87 $9,981 $0 0.0% 0.5% $9,981 $0 0.0% 0.5% 23 Eugene Ballet Eugene 4 Dance Full $2,003,967 $13,152 80 $11,179 -$1,973 -15.0% 0.6% $11,179 -$1,973 -15.0% 0.6% Young Audiences of Oregon Arts 24 Inc Portland 4 Services Interim $1,981,124 $6,444 87 $6,444 $0 0.0% 0.3% $6,444 $0 0.0% 0.3% Portland Institute for Interdiscipli 25 Contemporary Art Portland 4 nary Full $1,880,942 $17,029 89 $14,475 -$2,554 -15.0% 0.8% $14,475 -$2,554 -15.0% 0.8% Northwest Professional 26 Dance Project Portland 4 Dance Full $1,860,535 $9,731 89 $9,731 $0 0.0% 0.5% $9,731 $0 0.0% 0.5% 27 Youth Music Project West Linn 4 Music Full $1,857,328 $8,505 68 $7,229 -$1,276 -15.0% 0.4% $7,229 -$1,276 -15.0% 0.4% Lake Arts 28 Lakewood Center for the Arts Oswego 11 Services Interim $1,843,379 $12,826 87 $11,051 -$1,775 -13.8% 0.6% $11,735 -$1,091 -8.5% 0.6% Tower Theatre Foundation, Interdiscipli 29 Inc. Bend 8 nary Full $1,753,855 $3,500 88 $3,500 $0 0.0% 0.2% $3,500 $0 0.0% 0.2% 30 White Bird Portland 4 Dance Full $1,702,833 $11,702 76 $9,947 -$1,755 -15.0% 0.6% $9,947 -$1,755 -15.0% 0.6% 31 Chamber Music Northwest Portland 4 Music Full $1,651,992 $16,698 91 $14,193 -$2,505 -15.0% 0.9% $14,193 -$2,505 -15.0% 0.9% 32 BodyVox Inc. Portland 4 Dance Full $1,164,934 $17,285 77 $14,692 -$2,593 -15.0% 1.3% $14,692 -$2,593 -15.0% 1.3% 33 Ethos Inc. Portland 4 Music Full $1,124,203 $6,048 84 $6,048 $0 0.0% 0.5% $6,048 $0 0.0% 0.5% Klamath 34 Ross Ragland Theater Falls 9 Theatre Interim $1,044,844 $15,385 79 $13,077 -$2,308 -15.0% 1.3% $13,077 -$2,308 -15.0% 1.3% 35 Portland Playhouse Portland 4 Theatre Interim $975,837 $11,638 86 $9,892 -$1,746 -15.0% 1.0% $9,892 -$1,746 -15.0% 1.0% 36 Portland Baroque Orchestra Portland 4 Music Full $974,133 $12,242 82 $10,406 -$1,836 -15.0% 1.1% $10,406 -$1,836 -15.0% 1.1% Out of 37 Enlightened Theatrics Salem 5 Cycle Full $923,296 $0 80 $7,627 $7,627 New 0.8% $8,099 $8,099 New 0.9%

Page 54 of 86 Oregon Arts Commission FY 2019 Award Recommendation C FY 2019 Award Recommendation D Operating Support Recommendations Recommendations C and D Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $25,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 0% | Max Decrease -15% Max Increase 0% | Max Decrease -15% Max Decrease for Low Scoring -30% Max Decrease for Low Scoring: -30% 38 Sisters Folk Festival, Inc. Sisters 8 Music Full $881,646 $6,682 88 $6,682 $0 0.0% 0.8% $6,682 $0 0.0% 0.8% Arts 39 Salem Art Association Salem 5 Services Interim $861,159 $15,054 93 $12,796 -$2,258 -15.0% 1.5% $12,796 -$2,258 -15.0% 1.5% Portland Youth Philharmonic 40 Association Portland 4 Music Full $860,936 $4,911 83 $4,911 $0 0.0% 0.6% $4,911 $0 0.0% 0.6% 41 Portland Ballet^The Portland 4 Dance Full $837,873 $8,548 80 $7,266 -$1,282 -15.0% 0.9% $7,557 -$991 -11.6% 0.9% Sitka Center for Art and Interdiscipli 42 Ecology Otis 5 nary Full $803,765 $9,210 86 $7,856 -$1,354 -14.7% 1.0% $8,343 -$867 -9.4% 1.0% 43 Cappella Romana Inc Portland 4 Music Full $797,003 $10,224 81 $8,690 -$1,534 -15.0% 1.1% $8,690 -$1,534 -15.0% 1.1% Oregon BRAVO Youth 44 Orchestras Portland 4 Music Full $782,256 $9,140 89 $8,108 -$1,032 -11.3% 1.0% $8,610 -$530 -5.8% 1.1% Interdiscipli 45 Phame Academy Portland 4 nary Full $747,847 $7,812 94 $7,812 $0 0.0% 1.0% $7,812 $0 0.0% 1.0% Interdiscipli 46 Circus Project^The Portland 4 nary Full $706,380 $8,843 82 $7,517 -$1,326 -15.0% 1.1% $7,653 -$1,190 -13.5% 1.1% 47 Hallie Ford Museum of Art Salem 5 Visual Arts Interim $674,258 $8,926 80 $7,587 -$1,339 -15.0% 1.1% $7,587 -$1,339 -15.0% 1.1% 48 Third Rail Repertory Theatre Portland 4 Theatre Interim $650,089 $11,009 81 $9,358 -$1,651 -15.0% 1.4% $9,358 -$1,651 -15.0% 1.4% Metropolitan Youth 49 Symphony Portland 4 Music Full $647,258 $10,443 88 $8,877 -$1,566 -15.0% 1.4% $8,877 -$1,566 -15.0% 1.4% Arts 50 Lane Arts Council Eugene 4 Services Interim $627,620 $16,991 90 $14,442 -$2,549 -15.0% 2.3% $14,442 -$2,549 -15.0% 2.3% 51 Chamber Music^Friends of Portland 4 Music Full $620,383 $9,977 83 $8,480 -$1,497 -15.0% 1.4% $8,480 -$1,497 -15.0% 1.4% 52 BendFilm Bend 8 Film/Media Full $618,198 $4,510 81 $4,510 $0 0.0% 0.7% $4,510 $0 0.0% 0.7%

53 Southern Oregon Film Society Ashland 6 Film/Media Full $616,354 $4,584 80 $4,584 $0 0.0% 0.7% $4,584 $0 0.0% 0.7% 54 Pentacle Theatre Inc Salem 5 Theatre Interim $597,067 $6,404 77 $5,528 -$876 -13.7% 0.9% $5,870 -$534 -8.3% 1.0% Lord Leebrick Theatre 55 Company Eugene 4 Theatre Interim $557,526 $4,710 75 $4,612 -$98 -2.1% 0.8% $4,710 $0 0.0% 0.8% 56 Portland Piano International Portland 4 Music Full $555,535 $6,657 78 $5,658 -$999 -15.0% 1.0% $6,000 -$657 -9.9% 1.1% 57 Profile Theatre Project Portland 4 Theatre Interim $532,316 $6,044 85 $5,899 -$145 -2.4% 1.1% $6,044 $0 0.0% 1.1% 58 Old Church Society, Inc. Portland 4 Music Full $529,528 $7,083 76 $6,021 -$1,062 -15.0% 1.1% $6,021 -$1,062 -15.0% 1.1% 59 Portland Gay Men's Chorus Portland 4 Music Full $527,651 $8,660 86 $7,361 -$1,299 -15.0% 1.4% $7,481 -$1,179 -13.6% 1.4%

Page 55 of 86 Oregon Arts Commission FY 2019 Award Recommendation C FY 2019 Award Recommendation D Operating Support Recommendations Recommendations C and D Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $25,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 0% | Max Decrease -15% Max Increase 0% | Max Decrease -15% Max Decrease for Low Scoring -30% Max Decrease for Low Scoring: -30%

60 A-WOL Dance Collective, Inc Clackamas 4 Dance Full $524,378 $0 71 $4,698 $4,698 New 0.9% $4,989 $4,989 New 1.0% 61 Live Wire Radio Portland 4 Film/Media Full $524,163 $11,128 77 $9,459 -$1,669 -15.0% 1.8% $9,459 -$1,669 -15.0% 1.8% August Wilson Red Door 62 Project Portland 4 Theatre Interim $498,686 $7,075 86 $6,264 -$811 -11.5% 1.3% $6,652 -$423 -6.0% 1.3% Oregon Coast Council for the Arts 63 Arts Newport 2 Services Interim $498,618 $15,193 81 $12,914 -$2,279 -15.0% 2.6% $12,914 -$2,279 -15.0% 2.6% 64 Eugene Opera Eugene 4 Music Full $497,152 $6,684 75 $5,681 -$1,003 -15.0% 1.1% $5,681 -$1,003 -15.0% 1.1% 65 Ballet Fantastique Eugene 4 Dance Full $475,385 $4,039 77 $4,039 $0 0.0% 0.8% $4,039 $0 0.0% 0.8% Arts 66 Lincoln City Cultural Center Lincoln City 2 Services Interim $447,192 $4,376 75 $4,257 -$119 -2.7% 1.0% $4,376 $0 0.0% 1.0% Interdiscipli 67 Oregon Folklife Network Eugene 4 nary Full $444,361 $0 75 $4,959 $4,959 New 1.1% $5,265 $5,265 New 1.2% 68 Echo Theater Company Portland 4 Dance Full $440,631 $0 77 $5,229 $5,229 New 1.2% $5,552 $5,552 New 1.3% Arts 69 Columbia Arts Hood River 7 Services Interim $435,992 $8,461 79 $7,192 -$1,269 -15.0% 1.6% $7,192 -$1,269 -15.0% 1.6% 70 YU Contemporary Inc Portland 4 Visual Arts Interim $435,599 $5,994 77 $5,095 -$899 -15.0% 1.2% $5,354 -$640 -10.7% 1.2% 71 Fishtrap Inc Enterprise 11 Literary Interim $435,055 $8,886 72 $7,553 -$1,333 -15.0% 1.7% $7,553 -$1,333 -15.0% 1.7% 72 Polaris Dance Company Portland 4 Dance Full $430,076 $7,450 101 $7,282 -$168 -2.3% 1.7% $7,450 $0 0.0% 1.7% Imago the Theatre Mask 73 Ensemble Portland 4 Theatre Interim $425,784 $4,744 78 $4,565 -$179 -3.8% 1.1% $4,744 $0 0.0% 1.1% 74 Eugene Concert Choir Inc Eugene 4 Music Full $425,441 $8,103 88 $6,888 -$1,215 -15.0% 1.6% $7,042 -$1,061 -13.1% 1.7% 75 Pacific Youth Choir Portland 4 Music Full $424,158 $8,463 92 $7,194 -$1,269 -15.0% 1.7% $7,524 -$939 -11.1% 1.8% Arts Action Alliance Oregon Arts 76 Foundation City 4 Services Interim $410,028 $10,687 83 $9,084 -$1,603 -15.0% 2.2% $9,084 -$1,603 -15.0% 2.2% Arts 77 Corvallis Arts Center Inc Corvallis 2 Services Interim $404,946 $8,628 70 $7,334 -$1,294 -15.0% 1.8% $7,334 -$1,294 -15.0% 1.8% Umpqua Valley Arts Arts 78 Association Roseburg 3 Services Interim $396,540 $8,180 73 $6,953 -$1,227 -15.0% 1.8% $6,953 -$1,227 -15.0% 1.8% 79 Artichoke Community Music Portland 4 Music Full $379,933 $0 79 $5,271 $5,271 New 1.4% $5,597 $5,597 New 1.5% Summer Interdiscipli 80 PLAYA Lake 9 nary Full $375,495 $7,753 89 $6,590 -$1,163 -15.0% 1.8% $6,830 -$923 -11.9% 1.8%

Page 56 of 86 Oregon Arts Commission FY 2019 Award Recommendation C FY 2019 Award Recommendation D Operating Support Recommendations Recommendations C and D Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $25,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 0% | Max Decrease -15% Max Increase 0% | Max Decrease -15% Max Decrease for Low Scoring -30% Max Decrease for Low Scoring: -30% Newport Symphony 81 Orchestra Newport 2 Music Full $364,482 $4,080 71 $3,691 -$389 -9.5% 1.0% $3,919 -$161 -3.9% 1.1% 82 CoHo Productions Ltd Portland 4 Theatre Interim $360,227 $4,327 75 $4,055 -$272 -6.3% 1.1% $4,306 -$21 -0.5% 1.2% 83 Oregon Mozart Players Eugene 4 Music Full $355,958 $5,001 76 $4,400 -$601 -12.0% 1.2% $4,673 -$328 -6.6% 1.3% 84 Oregon Repertory Singers Portland 4 Music Full $355,521 $3,500 77 $3,500 $0 0.0% 1.0% $3,500 $0 0.0% 1.0% Cottage 85 Cottage Theatre Grove 2 Theatre Interim $340,683 $3,949 66 $3,357 -$592 -15.0% 1.0% $3,441 -$508 -12.9% 1.0% 86 Write Around Portland Portland 4 Literary Interim $331,296 $12,557 91 $10,673 -$1,884 -15.0% 3.2% $10,673 -$1,884 -15.0% 3.2% 87 Astoria Music Festival Inc Astoria 1 Music Full $330,341 $6,958 84 $5,914 -$1,044 -15.0% 1.8% $5,974 -$984 -14.1% 1.8% Crossroads Creative and Arts 88 Performing Arts Center Inc Baker City 11 Services Interim $327,824 $3,738 72 $3,513 -$225 -6.0% 1.1% $3,730 -$8 -0.2% 1.1% 89 Sunriver Music Festival Sunriver 8 Music Full $322,654 $5,262 75 $4,473 -$789 -15.0% 1.4% $4,589 -$673 -12.8% 1.4% Interdiscipli 90 Salem Multi Institute Salem 5 nary Full $318,927 $8,328 73 $7,079 -$1,249 -15.0% 2.2% $7,079 -$1,249 -15.0% 2.2% 91 Coos Art Museum Coos Bay 3 Visual Arts Interim $316,266 $7,028 89 $5,974 -$1,054 -15.0% 1.9% $6,254 -$774 -11.0% 2.0% Arts 92 Arts Council of Pendleton Pendleton 10A Services Interim $298,561 $13,979 74 $11,882 -$2,097 -15.0% 4.0% $11,882 -$2,097 -15.0% 4.0% 93 My Voice Music Portland 4 Music Full $295,300 $5,574 83 $4,852 -$722 -13.0% 1.6% $5,152 -$422 -7.6% 1.7% 94 Chamber Music Concerts Ashland 6 Music Full $286,863 $6,023 83 $5,120 -$903 -15.0% 1.8% $5,298 -$725 -12.0% 1.8% Eugene-Springfield Youth 95 Orchestras Eugene 4 Music Full $281,043 $5,998 77 $5,098 -$900 -15.0% 1.8% $5,098 -$900 -15.0% 1.8% Independent Publishing 96 Resource Center Portland 4 Literary Interim $261,558 $9,370 68 $7,965 -$1,406 -15.0% 3.0% $7,965 -$1,406 -15.0% 3.0% Third Angle New Music 97 Ensemble, Inc. Portland 4 Music Full $256,370 $5,542 85 $4,838 -$704 -12.7% 1.9% $5,137 -$405 -7.3% 2.0% Corvallis Youth Symphony 98 Association Corvallis 2 Music Full $215,557 $0 80 $4,308 $4,308 New 2.0% $4,574 $4,574 New 2.1% 99 PlayWrite Portland 4 Theatre Interim $215,306 $8,544 78 $7,262 -$1,282 -15.0% 3.4% $7,262 -$1,282 -15.0% 3.4%

100 Joint Forces Dance Company Eugene 4 Dance Full $182,474 $6,768 92 $5,753 -$1,015 -15.0% 3.2% $5,753 -$1,015 -15.0% 3.2% Disjecta Contemporary Art 101 Center Inc Portland 4 Visual Arts Interim $175,828 $14,075 80 $11,964 -$2,111 -15.0% 6.8% $11,964 -$2,111 -15.0% 6.8%

Page 57 of 86 Oregon Arts Commission FY 2019 Award Recommendation C FY 2019 Award Recommendation D Operating Support Recommendations Recommendations C and D Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $25,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 0% | Max Decrease -15% Max Increase 0% | Max Decrease -15% Max Decrease for Low Scoring -30% Max Decrease for Low Scoring: -30% Eastern Oregon Regional Arts Arts 102 Council La Grande 10A Services Interim $175,161 $3,500 70 $3,000 -$500 -14.3% 1.7% $3,067 -$433 -12.4% 1.8% 103 Portland Symphonic Choir Portland 4 Music Full $173,019 $5,555 75 $4,722 -$833 -15.0% 2.7% $4,722 -$833 -15.0% 2.7% 104 Oregon East Symphony Pendleton 10A Music Full $156,410 $3,500 75 $3,057 -$443 -12.7% 2.0% $3,246 -$254 -7.3% 2.1% Southern Oregon Repertory 105 Singers Ashland 6 Music Full $155,934 $0 83 $3,993 $3,993 New 2.6% $4,241 $4,241 New 2.7% 106 High Desert Chamber Music Bend 8 Music Full $148,921 $0 70 $3,000 $3,000 New 2.0% $3,000 $3,000 New 2.0% Youth Symphony of Southern 107 Oregon Medford 6 Music Full $147,042 $5,699 73 $4,844 -$855 -15.0% 3.3% $4,844 -$855 -15.0% 3.3% Rogue Valley Chorale 108 Association Medford 6 Music Full $95,054 $3,499 81 $3,000 -$499 -14.3% 3.2% $3,169 -$330 -9.4% 3.3% Low Scoring Applications Pacific Northwest College of Interdiscipli 109 Art Portland 4 nary Full $16,923,843 $9,904 63 $7,896 -$2,008 -20.3% 0.0% $8,121 -$1,783 -18.0% 0.0% 110 Oregon Ballet Theatre Portland 4 Dance Full $6,825,977 $15,269 62 $10,642 -$4,627 -30.3% 0.2% $10,642 -$4,627 -30.3% 0.2% Western Alliance of Arts Arts 111 Administrators Foundation Portland 4 Services Interim $803,752 $6,470 63 $5,500 -$971 -15.0% 0.7% $5,500 -$971 -15.0% 0.7% 112 KWAX FM 91.1 Eugene 4 Music Full $533,037 $0 34 $0 $0 New 0.0% $0 $0 New 0.0% Young Musicians & Artists, Interdiscipli 113 Inc Portland 4 nary Full $480,690 $6,401 63 $4,461 -$1,940 -30.3% 0.9% $4,461 -$1,940 -30.3% 0.9% Oregon 114 Clackamas Repertory Theatre City 4 Theatre Interim $364,867 $3,500 62 $3,000 -$500 -14.3% 0.8% $3,041 -$459 -13.1% 0.8% 115 Triangle Productions Portland 4 Theatre Interim $340,602 $7,899 58 $6,714 -$1,185 -15.0% 2.0% $6,714 -$1,185 -15.0% 2.0%

116 Portland Columbia Symphony Portland 4 Music Full $304,201 $0 62 $3,000 $3,000 New 1.0% $3,000 $3,000 New 1.0% Ashland Artisan Gallery & Art 117 Center Medford 6 Visual Arts Interim $227,950 $3,500 59 $3,000 -$500 -14.3% 1.3% $3,000 -$500 -14.3% 1.3% Off Cyce First Time Applications (review next cycle) Artula Institute for Art and 118 Environmental Education Bandon 3 Visual Arts Interim $807,251 $0 N/A $3,000 $3,000 New 0.4% $3,000 $3,000 New 0.4% 119 Historic Elsinore Theatre Inc Salem 5 Theatre Interim $773,400 $3,500 N/A $3,000 -$500 -14.3% 0.4% $3,000 -$500 -14.3% 0.4%

Page 58 of 86 Oregon Arts Commission FY 2019 Award Recommendation C FY 2019 Award Recommendation D Operating Support Recommendations Recommendations C and D Min Award: $3,000 / Max Award $30,000 Min Award: $3,000 / Max Award $25,000 Fiscal Year 2019 Sorted by Fiscal Size Max Increase 0% | Max Decrease -15% Max Increase 0% | Max Decrease -15% Max Decrease for Low Scoring -30% Max Decrease for Low Scoring: -30% 120 Liberty Restoration Inc Astoria 1 Theatre Interim $360,852 $3,500 N/A $3,000 -$500 -14.3% 0.8% $3,000 -$500 -14.3% 0.8% Children's Healing Art Project Arts 121 Inc Portland 4 Services Interim $319,980 $0 N/A $3,000 $3,000 New 0.9% $3,000 $3,000 New 0.9% Josephy Center for Arts and Arts 122 Culture Joseph 11 Services Interim $219,867 $3,500 N/A $3,000 -$500 -14.3% 1.4% $3,000 -$500 -14.3% 1.4%

$235,495,064 $1,106,379 $1,027,736 -$78,643 $1,028,681 -$77,698

Fiscal Size of New Orgs $8,112,748 Average % Change -11.9% Average % Change -10.9% Median % Change -15.0% Median % Change -13.6% Average Award % to Fiscal Size 1.2% Average Award % to Fiscal Size 1.2% Median Award % to Fiscal Size 1.0% Median Award % to Fiscal Size 1.1%

Number of Increases 0 Number of Increases 0 Number of Decreases 94 Number of Decreases 88 Number of Same as last FY 15 Number of Same as last FY 21

Average Award Amount $8,424 Average Award Amount $8,432 Median Award Amount $7,135 Median Award Amount $7,135 Number Same as Last FY 15 Number Same as Last FY 21 Number of New Orgs 13 Number of New Orgs 13

Page 59 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Christopher Acebo, Chair & Deb Vaughn, Education Coordinator SUBJ: FY2019 Arts Learning Funding Recommendations

Based on the proposed FY19 Spending Plan with an Arts Learning grant allocation of $170,000 and a fixed grant award amount of $10,000, funding recommendations follow.

Recommended Rank Applicant Region Project Description Funding To support the expansion of K-12 student Portland Art programs, focused outreach, and school 1 4 $10,000 Museum tours for nearly 20,000 students in the Greater Portland region. To support whole school arts integration at Regional Arts and two Reynolds School District elementary 2 4 $10,000 Culture Council schools serving 945 students and 36 educators. To support Geography of We: Planting the Seeds of Creativity which will provide 300- 3 Caldera 4 $10,000 400 youth with year-round arts instruction and creative mentoring. To support and enhance Fishtrap’s youth programs, which offer a continuum of writing 4 Fishtrap Inc 11 $10,000 instruction for students across Eastern Oregon. To support at least 1,920 hours of performing Ross Ragland arts instruction in eight Klamath County 5 9 $10,000 Theatre elementary schools to support District learning initiatives. To support one year's delivery of arts Arts Council of instruction for 8-900 K-12 students and 6 7 $10,000 Pendleton teachers in the Arts Center and in Eastern Oregon schools. To support Kids Curate, an arts learning The High Desert program that provides inspiring 7 8 $10,000 Museum interdisciplinary educational experiences to underrepresented students. To support 26-30 hours of workshops for Portland Center secondary schools in the Portland metro area 8 4 $10,000 Stage and a 21-hour Playwriting residency at Rosemary Anderson HS.

Page 60 of 86

To support a statewide arts education Portland Opera program reaching 15,000 K-12 students 9 4 $10,000 Association through live opera performances, in-class workshops, and a teachers guide. To support delivery of an arts-integrated Young Audiences of literacy program to a low-income population 10 4 $10,000 Oregon Inc of approximately 360 students at four Washington County schools. To support the expansion of our Story 11 Stories Alive 6 Machine Program to 6 Elementary School $10,000 Campuses in the 2018-2019 school year. To support the launch of residencies that merge arts and academics (Arts Integrated 12 Lane Arts Council 2 $10,000 Residencies) at 5 Lane County schools, serving 400 students. To support a year of Oregon Shakespeare Oregon Festival SCHOOL VISIT PARTNERSHIPS for 13 Shakespeare 6 23 OR schools; a multi-year program of $10,000 Festival Association residencies, arts instruction and professional development. To support 65 hours of circus arts instruction with 20-40 middle school students through a 14 The Circus Project 4 $10,000 year-long partnership with Self Enhancement Inc. To support Architects in Schools - a Architectural curriculum-based, 6-week architecture 15 Foundation of 4 $10,000 design residency program for 3rd-5th grade Oregon Oregon classrooms. To support Echo AiR, an interdisciplinary media arts and performance program for 16 Open Signal 4 $10,000 incarcerated youth to become the author of their own narratives. To support music education for youth ages 1 17 Youth Music Project 4 to 18 in Clackamas, Multnomah and $10,000 Washington Counties. To support up to 45 semester-long creative 18 Literary Arts Inc 4 writing residencies at 11 Multnomah County $0 high schools. To support “OBT L.A.B. (Learn About Ballet)” Oregon Ballet dance residencies for K-2 students at three 19 4 $0 Theatre outlying, Title 1 schools during the 2018/19 academic year. To support creative writing classroom Wordcrafters In residencies that build academic skills and 20 2 $0 Eugene greater school engagement for 175 at-risk Lane County students. To support our Link Up music education program in 2018/19, serving 9,000+ 3rd-5th 21 Oregon Symphony 4 $0 graders from Multnomah, Washington, Yamhill, and Wasco counties.

Page 61 of 86

To provide Discovering Yidong Xinag Wisdom of the Education Toolkit for schools which includes 22 4 $0 Elders Incorporated TEK, storytelling and film clips from Oregon tribal cultural artists. To support educational outreach activities for K-12 students as part of a 2-week Portland n/c Boom Arts, Inc. 4 $0 residency by Chilean puppet theatre company Silencio Blanco. To support the Teen Theatre Apprentice n/c Columbia Arts 7 Program to offer in-depth experiences to $0 teens who have a passion for live theatre. To support 27 hrs of residencies at 3 public Corvallis Arts Center schools in Linn/Benton county, integrating n/c 2 $0 Inc creative expression & critical thinking to advance literacy. To support 30 visits to Lane County Delgani String elementary schools in order to introduce third n/c 2 $0 Quartet graders to stringed instruments and classical chamber music. To support affordable, accessible strings Eugene-Springfield classes in 10 elementary schools, giving n/c 2 $0 Youth Orchestras children of all backgrounds the benefits of learning an instrument. To support 80 mask, physical theatre, and Imago the Theatre spoken word in-school workshops, exposing n/c 4 $0 Mask Ensemble K-12 students to one-on-one teachings with Imago professionals. To support fully accessible, ongoing dance Northwest education sessions for groups of Portland n/c Professional Dance 4 $0 area students (3-8 grade) supporting Project targeted academic subjects. To support K-8 in-school residency programs Oregon Children's which use the power of theater to advance n/c 4 $0 Theatre Company arts education and support classroom learning. To support 10 weeks (60-150 hrs) of afterschool Shakespeare programming for n/c Portland Playhouse 4 $0 200+ students at Portland-area schools, culminating in a live performance. To support and increase success of Portland Youth disadvantaged 6th & 7th grade band n/c Philharmonic 4 $0 students with professional small group Association coaching in three Portland area schools. To support Link Up, a weekly music program Rogue Valley for 3 -5th grade, taught by RVS musicians n/c Symphony 6 $0 during the academic year in the Association Phoenix/Talent School District. To support one year's delivery of arts Salem Art instruction for 8-900 K-12 students and n/c 5 $0 Association teachers in the Arts Center and in Eastern Oregon schools.

Page 62 of 86

TOTAL $170,000

Applications marked “n/c” were deemed non-competitive based on low initial scores and were not discussed on the teleconference.

Requested Action:

Informational only For commission input/discussion For commission action

Page 63 of 86

August 3, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Art in the Governor’s Office Exhibition Series

During the Commission meeting Eleanor Sandy’s will present the upcoming Art in the Governor’s Office Exhibition Series for the next round.

Art in the Governor’s Office Program

The Art in the Governor’s Office Program honors practicing and professional artists in Oregon with exhibitions in the Governor’s reception area in the State Capitol. The exhibit space affords the artists high visibility and enhances the appearance of the Governor’s office. It is the intent of the program to represent artists throughout the state in these special exhibitions.

Only professional, living Oregon artists are considered. The opportunity to exhibit in the Governor’s office is considered a “once in a lifetime” honor. As such, only artists who have not previously had a show in the Governor’s office are eligible. Usually, only work which can be hung on the wall is considered. However, the Governor’s office may make an exception to this for special circumstances.

This is an honors program. Therefore, only a few artists are honored with an invitation to exhibit through a nomination process, which occurs on a biennial basis. A selection committee, consisting of representatives from the Governor’s office and the Oregon Arts Commission, selects works for display in the Governor’s office either from nominations submitted or artists directly invited.

The task of the selection committee is to recognize Oregon’s finest artists and choose artwork that will enliven and enrich the Governor’s office. The committee keeps in mind the Governor’s priorities of representing the cultural and geographical diversity of artists, as well as a variety of artistic media, and strives to achieve both quality and diversity. The selection committee serves as an advisory body to the Governor’s office, which retains the final decision-making authority.

Requested Action: Informational only For commission input/discussion For commission action

Page 64 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Governance Update

There are currently two vacancies on the Commission. Nichole Maher has accepted a new position which will take her out of state, she respectfully resigned from the Commission.

Josie Mendoza’s term expired at the end of July, she has graciously agreed to serve on the Commission until replaced. This approval is from the Governor’s Appointment Office.

We have circulated a list of potential new Commissioners, and I’m in the process of setting up meetings with a few candidates as directed by the Executive Committee.

If there any other potential Commissioners that you would like to be considered please let us know.

The list of candidates has been sent in an email for privacy reasons, and will be sent again.

Requested Action:

Informational only For commission input/discussion For commission action

Page 65 of 86

August 3, 2018

TO: Oregon Arts Commission FROM: Meagan Atiyeh, Visual Arts Coordinator SUBJ: Staff Report

21 Active Projects $6.3M Art Dollars

Projects in Progress (by project manager) Art Budget

Kate Ali OSU Marine Studies Building $360,000 OSU Forestry Center $500,000 SOU McNeal Pavilion/Student Rec Center $275,000 SOU Theater Arts Building $97,000 WOU Student Health $32,300

Meagan Atiyeh PSU Peter Stott Center $336,635 PSU School of Business Add/Renovation $387,000 PSU Neuberger $472,500 UO 942 Olive $20,750 UO Campus for Accelerated Scientific Impact $1,400,000 \ UO Lewis Integrative Science $450,000

Rebecca Banyas UO Allen Hall (journalism) $176,000 UO Erb Memorial Union $680,000 UO Zebrafish Expansion w/Price Science $225,000 UO College and Careers Building (Tykeson) $300,000

Ryan Burghard OSU Cascades Bend Classroom, Dining... $395,000 PSU Blumel Hall $46,000

Peg Butler DAS State Library $50,000 OMD Fort Dalles Readiness Center $123,584 OMD New Joint Force HQ $67,000

Page 66 of 86

Recent News/ Highlights

Meagan is working with the University of Oregon Knight Campus for Accelerating Scientific Impact to develop an art program that befits the progressive goals of the watershed project made possible by a $500 million lead gift from Phil and Penny Knight. The ambitious $1 billion initiative “will fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation and the world. Work here will dramatically shorten the timeline between discovery and societal impact through world-class research, training, and entrepreneurship in a nimble scientific enterprise”.

Currently in draft review form, the developing program would rely on a fund endowed by the qualifying 1.4 million dollars generated by the 1% for art program. A post-ownership model, the program would instead award a fellowship to a leading contemporary artist every two years, to include a loan of work or temporary project, as well as interaction with the Knight Campus community. Core motivations of the program are described as follows.

The arts program will:

- be led by artistic excellence; - expect active artistic engagement with the community of KC, UO, Eugene, and elevate the broader contemporary art dialogues of Oregon, the Pacific Northwest and the world; - serve as a platform for evolving discourse; - cause attention through successes that further define and inspire the Knight Campus; - arise from and support Knight Campus intents; - break from traditional expectation and systems of “public art” or ownership; - position art to be relevant to a future community; - engineer for risk taking; - allow for broad application of its own program design (plan for growth, refinement, deviation from current expectations).

Informational only For commission input/discussion For commission action

Page 67 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Eleanor Sandys, Registrar & Research Specialist SUBJ: Staff Report

Percent for Art Collection Database. Staff training for setting up and using the database is finished and project managers can now access collection information remotely. Report development is nearing completion. I have inputted data and uploaded images/documents for 60% of the records (1,400 of 2,250 records). Preparation for the launch of the public portal continues with design and development of features for the website. The estimated launch date for the public portal is October 15.

Inventory. Over 500 artworks have been inventoried over the last year. I continue to work with the Department of Administrative Services (DAS) to prioritize maintenance and develop a process for allocating funds for maintenance of the agency’s Percent for Art artworks. For example, we recently installed 10 artworks that had previously been in storage at the General Services Building in Salem. At this same site, we are in the process of using available DAS funds to label all the works, reframe several pieces, and possibly hire a conservator to do treatment of two paintings.

Art in the Governor’s Office 2019-2020 Exhibitions. Eleven artists, as well as one group show, have been selected for exhibitions in the Governor’s Office in 2019-2020. There were over 100 artists nominated. The selection committee found it challenging to narrow down the list of so many notable and talented artists to the following select few. Please see the addendum to this report for short bios and images of each artist’s work.

Intisar Abioto, Portland Harrison Branch, Corvallis G. Lewis Clevenger, Portland Sam Collett, Joseph Heldáy de la Cruz, Portland

Page 68 of 86 Dawn Emerson, Terrebone Betty LaDuke, Ashland Brenda Mallory, Portland Darren Orange, Astoria Greg Pfarr, Corvallis Nancy Watterson Scharf, Oakland Native American Contemporary Artists of Oregon, Various

Current Exhibition. Margaret Prentice, artist and professor emeritus at the University of Oregon, exhibits oil paintings of naturalistic landscapes found in Oregon. Exhibition runs August 2 - September 27, 2018.

Professional Development  Webinar (AFTA): Basics in Addressing Damaged Public Artworks  Webinar (AFTA): DEI Practices in the Public Art Process  Webinar (AFTA): Supporting Individual Artists Series (Module 1 of 6)  Outdoor sculpture maintenance and conservation training with the Regional Arts & Culture Council’s conservation technician Amanda Kronlage.  Basic Rights Oregon training in recognition of LGBTQ Pride Month for increased understanding of gender, sex, and sexual orientation and how to provide a more inclusive customer service and work environment.

Memorable Moments

NASCC Art Collection Curation Project Unveiling Ceremony. Portland State University (PSU) students, in partnership with PSU’s Office of Global Diversity and Inclusion and the Native American Student and Community Center (NASCC), launched a catalog of the artwork at NASCC with a public event and ceremony. The Oregon Arts Commission was involved in purchasing and commissioning many of the featured artworks in 2004 (Meagan was the project manager) and we provided information for the catalog.

Ambassador of Public Service. In early May, I was recognized by the Governor as an Ambassador of Public Service. Nominations for this honor came from state agency directors, for employees “who exemplify a commitment to public service and who embody the values of integrity, accountability, excellence and equity in their everyday work.”

Requested Action:

Informational For commission For commission only input/discussion action

Page 69 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Deb Vaughn, Education Coordinator SUBJ: Staff Report

FY2019 Arts Learning Grants See memo under separate cover.

FY2018 Arts Learning Site Visits Salem Art Association: On May 15, I observed a clay residency at Falls City Elementary. Artist Nancy Kurtz visited three classrooms of different grade levels. Despite some scheduling confusion, students constructed a pinch pot, which would be returned them for glazing at a later date. Teachers and administrators seemed welcoming, but there was insufficient time for both technique instruction, planning and construction.

Planned visits to Young Audiences, Oregon Shakespeare Festival and Fishtrap were canceled due to budget restrictions. There will be no site visits for FY2019 projects.

Poetry Out Loud July, 2018 Meet with contractors and revise budget to meet FY2019 reductions. Confirm Kim Stafford’s participation in state contest Oct-Nov, 2018 School recruitment efforts December, 2018 Confirm venues January 11, 2019 School registration deadline February 22, 2019 Regional registration deadline March 2, 2019 Regional contests in Salem, Medford & Portland (Date/locations subject to change) March 9, 2019 State contest in Salem April 29-May 1, 2019 National Finals

Grants Alignment Staff has completed review of eligibility requirements and funding limitations for all grant programs. We are in the process of developing a standard format and language for all guidelines to implement going forward. Additional areas of research and policy discussion have been identified. All FY2020 guidelines are planned for review by December, 2018, implementing standardized language and formatting.

Page 82 of 86

Presentations/Conferences  As part of Business Oregon’s agreement with Americans for the Arts, I delivered a 1.5 hour Arts Education Advocacy training on May 29 at the Corvallis Arts Center.

Other Activities  I participated in a meeting of the Oregon Community Foundation’s Evaluation Team on May 25, advising on the final stages of the Studio to School evaluation process. Due to travel restrictions, further participation may be limited to reviewing documents electronically.  I am a member of the Business Oregon Diversity Council, which met for the first time on June 20.  I am continuing my role as an advisor to the Young Audiences National Teaching Artist Certification project via quarterly teleconferences.  I continue to convene monthly PEAK Grantmaking meetings, bringing together grant administrators from around the Salem region to discuss trends and best practices. Topics include managing grant systems, panel processes, equity in grantmaking, effective communication of impact and maximizing site visits, among others. Participants have formed a professional support network and frequently share resources across organizations thanks to this effort.

Requested Action:

Informational only For commission input/discussion For commission action

Page 83 of 86

August 17, 2018

TO: Oregon Arts Commission FROM: Brian Wagner, Community Arts Coordinator SUBJ: Staff Report

FY19 Operating Support Music - Music memo See memo under separate cover.

Brochure Introducing Services and Programs of Business Oregon to Grantees: In an effort to help our grantees access programs and services that can strengthen their capacity and work, and to participate more fully in BizOR’s strategic plan, we have developed the attached brochure. It was introduced at a recent BizOR All-Staff Meeting with the following introduction:

The Oregon Arts Commission and Oregon Cultural Trust have the privilege of distributing much needed project and operating support to the state’s non-profit arts and culture sector as well as to individual artists, craftspeople and culture keepers. This funding helps insure that all Oregonians have access to high quality arts and culture programming and improves the quality of life for residents and visitors alike.

Trust and Commission grant support is critical to cultural programming, but it is limited and only represents part of the value that these agencies bring to the state. This brochure looks beyond grantmaking to provide education and raise awareness of other available services. Given the agency’s relationship to arts and culture workers and their location in Business Oregon, the OAC/OCT can provide a portal for arts and culture workers to programs available at Business Oregon and help strengthen arts and culture businesses and capacity.

These materials will introduce arts and culture grant recipients to the programs of Business Oregon. Whether it is working with their regional SBDC to write a better business plan, gain certification through the office for Business Inclusion and Diversity, or accessing working capital through the Entrepreneurial Development Loan program, The Commission and Trust are working to “promote an environment that supports entrepreneurship and small business growth” in the creative sector.

Requested Action:

Informational For commission For commission only input/discussion action

Page 84 of 86 business Assistance & development

Partners for Creative Business in Oregon

The Oregon Arts Commission and Oregon Cultural Trust distribute grant support to arts and cultural non-profits and individuals Business Oregon, the economic throughout the state. These organizations are part of Business development agency for the state Oregon and can assist artists, crafts people and cultural businesses of Oregon, invests in communities, access a variety of career and organizational capacity building businesses and entrepreneurs to promote prosperity for all programs supported by the state. Business Oregon invests in Oregonians. We support the retention Oregon businesses, communities, and people to promote a globally and expansion of existing Oregon competitive, diverse, and inclusive economy. Business Oregon businesses, foster a dynamic startup recognizes that the arts and culture are an important sector in and entrepreneurial environment Oregon’s economy and contribute significantly to the quality of life in and assist communities with their our state. infrastructure needs, laying the groundwork for future jobs. Creative workers include artists, artisans, crafts people, designers, architects, musicians, dancers, actors, and others who, at the right moment in their career, would benefit from access to skills and capital to further their creative business.

Small Business Services

There are a broad variety of programs and services at Business Oregon that meet specialized needs.

Access to Capital

The Entrepreneurial Loan Development Fund provides direct loans to help start-ups, micro-enterprises and small businesses expand or become established in Oregon. This fund fills a niche not provided through traditional lending markets with loans up to $75,000 for BUSINESS OREGON businesses with total revenue below $500,000. 775 Summer Street NE, Suite 200 The Oregon Business Development Fund is a revolving loan fund that Salem, OR 97301 provides term fixed-rate financing for land, buildings, equipment, 503-986-0123 machinery and permanent working capital. The program gives [email protected]

preference to traded sector businesses with projects located in rural and Business Oregon is an agency of the distressed areas and to small businesses with fewer than 100 employees. state of Oregon. Page 85 of 86 www.oregon4biz.com Small Business Retention, Expansion, Export and Innovation and Entrepreneurship Certification Services The Innovation & Entrepreneurship team works to Business Retention Services Program is available build a strong economic environment for startups to help businesses with multi-industry expertise and growing small businesses to access high-quality in finance, marketing, operations, LEAN, support for innovation/invention, access to capital, restructuring, feasibility Studies, etc. and training/mentoring no matter who they are, what industry they’re in, or where they live. Certification Office for Business Inclusion and Diversity (COBID) works to level the playing field Supporting Oregon Business by providing certified firms a fair opportunity to compete for government contracts regardless of Business Oregon has regional development owner ethnicity, gender, disability, or firm size. officers located across the state to work closely with businesses to access capital, find industrial Our global strategies experts help Oregon property, export to global markets, and identify companies access international markets by available business incentives. Our staff has a wealth providing one-on-one business counseling, market of experience to do all this and help identify what research, market entry strategies and grants to programs or assistance is best suited to help grow help companies attend and display products at Oregon’s businesses. international trade shows.

Oregon Small Business Development Center Full list of programs, services and resources available Network is comprised of 19 networked centers through Business Oregon, please visit our website at: assisting small businesses throughout Oregon with advising, classes and access to the resources they oregon4biz.com need to be successful. Each Center is backed by Full information on programs, services and resources our statewide network of support, helping small available through the Oregon Arts Commission or the businesses access the right assistance wherever Oregon Cultural Trust, please visit our websites at: they are in Oregon. culturaltrust.org — oregonartscommission.org

Find Your Regional Development Officer

Melanie Olson Carolyn Meece 503-842-4045 503-704-1311 Melissa Murphy Tom Rowley 503-983-8857 541-306-1218 Sean Stevens Larry Holzgang 541-346-8620 541-219-2895 Bryan Guiney Melisa Drugge 503-307-3662 503-508-3147 Dennie Houle Scott Fairley 503-791-2732 541-000-0000 Marta Tarantsey Brian McDowell 503-856-2693 541-962-5020 Page 86 of 86