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Governance and Operations Committee Meeting to Be Held Tuesday, October 15, 2019 Commencing at 3:00 P.M

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Governance and Operations Committee Meeting to Be Held Tuesday, October 15, 2019 Commencing at 3:00 P.M AGENDA FOR THE GOVERNANCE AND OPERATIONS COMMITTEE MEETING TO BE HELD TUESDAY, OCTOBER 15, 2019 COMMENCING AT 3:00 P.M. IN COMMITTEE ROOM #2 IN CITY HALL Page 1. DELEGATIONS 4 - 21 1.1 Luigi DeRosa - Proposed Dedication of "Jason Bay Field" at Butler Park 2. OPERATIONAL REPORTS 22 - 25 2.1 Communications and Events Coordinator 26 - 27 2.2 Finance Department RECOMMENDATION: That the reports on Communications and Events and Finance be received. 3. PARKS AND RECREATION 28 - 34 3.1 Proposed Dedication of "Jason Bay Field" at Butler Park RECOMMENDATION: That City Council provide approval in principle of Mr. DeRosa's proposal to include "Jason Bay Field" at Butler Park, in recognition of Mr. Bay's considerable achievements in local Little League and Babe Ruth, university and minor leagues and Major League Baseball; and that Council assign Mr. DeRosa et al. to identify both a design concept for the inclusion of signage at Butler Park and a fundraising plan to achieve it for consideration by the City. 35 - 39 3.2 Trail Aquatic & Leisure Centre - Security Camera Upgrade RECOMMENDATION: That the 2019 Capital Budget be amended to include an expenditure in the amount of $50,000 for the purchase of video equipment at the TALC to deal with the front and more active parts of the facility; that Council authorize the purchase of the video equipment and associated labour to BV Communications Ltd. as the recognized supplier for the City of Trail for video equipment installed throughout the City; and that staff be authorized to proceed with Phase II of the project as part of advising BC Communications Ltd. of the City's intent to proceed and to order the necessary equipment on the understanding the purchase of equipment would not be invoiced or Page 1 of 114 GOVERNANCE AND OPERATIONS COMMITTEE MEETING Tuesday, October 15, 2019 Page installed prior to the end of 2019 and where an expenditure in the amount of $31,400 be included and given pre-budget approval as part of the 2020 Capital Budget. 40 - 55 3.3 Columbia Basin Trust "Basin Plays" Grant Program RECOMMENDATION: That Council approve the submission of the Gyro Park playground replacement project for the November 3, 2019 intake of the Basin Plays Capital Improvement grant program in the amount of $25,000; that Council provide a letter of support for inclusion with the grant application as a means of strengthening the City's submission; and that Council approve staff to make application to other grant funding sources to support the Gyro Park playground replacement project as opportunities become available. 56 - 61 3.4 Shared Seniors Coordinator Position RECOMMENDATION: That Council approve staff to jointly submit a grant application to the Columbia Basin Trust Social Grant program for the development of a shared Seniors Coordinator position with the City of Rossland and the Village of Warfield as a one year pilot project; that as part of the grant application, Council agree to make a $6,000 cash commitment and a $2,000 in-kind contribution towards this pilot project and that the commitment be reflected in the 2020 Operating budget should a grant be received; that Council agree to enter into an agreement with the City of Rossland and the Village of Warfield for the hiring and management of a shared Seniors Coordinator position so long as grant funding is received; and that Council agree to provide a letter of support for inclusion with the Social Grant application that demonstrates Council's endorsement and financial commitment to the shared Seniors Coordinator position project. 4. PUBLIC WORKS 62 - 66 4.1 Cemetery Gateway Remediation - Contract Award RECOMMENDATION: That Council approve the award of the Cemetery Gateway Remediation project to Dynamic Landscaping in the amount of $83,373.55 exclusive of taxes. 67 - 70 4.2 Community Safety Task Force - Street Lighting Review RECOMMENDATION: That Council provide direction to staff with respect to whether or not to proceed with the retention of a firm to complete a review of downtown street lighting and if Council chooses to proceed that the 2019 Budget be increased to Page 2 of 114 GOVERNANCE AND OPERATIONS COMMITTEE MEETING Tuesday, October 15, 2019 Page include funding of up to $20,000 to complete the work specified. 5. GENERAL GOVERNMENT/FINANCE 71 - 82 5.1 Review of Meal Expense and Cell Phone Reimbursement Policies RECOMMENDATION: That the report be received for information. 83 - 86 5.2 2019 Tax Sale Report RECOMMENDATION: That the report be received for information. 87 - 91 5.3 Property Tax Penalty Waiver Requests RECOMMENDATION: That Council consider the request to reverse the penalty charged against folio 3668.000 in the amount of $77 related to the 10% penalty charged for the homeowner grant that was not claimed by the due date. 6. GRANTS-IN-AID / SPONSORSHIPS 92 - 94 6.1 Report on Grants to Organizations dated September 18, 2019 RECOMMENDATION: That the report be received. 95 - 103 6.2 Colombo Lodge - Request for Cash Grant 104 - 6.3 Columbia Basin Alliance for Literacy - Request for Rental Waiver 114 7. ADJOURNMENT Page 3 of 114 AGENDA ITEM #1.1 PROPOSAL TO CITY OF TRAIL Jason Bay Field - Name Addition at Butler Park 2018 OCTOBER 2, 2019 COMPANY NAME Submitted by: Luigi (Lou) DeRosa 1 Luigi DeRosa - Proposed Dedication of "Jason Bay Field" at Butler Park Page 4 of 114 AGENDA ITEM #1.1 Jason Bay Field - Name Addition at Butler Park PROPOSAL On behalf of many residents of Trail as well as local groups and business persons, I, Luigi (Lou) DeRosa, would like to propose adding the name “Jason Bay Field” to the baseball field which is part of Butler Park. BACKGROUND Jason Bay was born in Trail in 1978, completed 12 years of education in Trail. Jason’s love of baseball was nurtured by legendary Trail Little League coach, Andy Bilesky. Jason was a member of Bilesky’s Trail Little League Allstars in 1990 when they won their fifth Canadian championship and represented Canada in Pennsylvania. Then in 1995, when Trail hosted a very successful Senior Babe Ruth World Series, Jason was a member of the hometown Trail Jays. Jason continued his education in Coeur D’Alene, ID and Spokane, WA. He excelled in collegiate baseball while attending North Idaho College and Gonzaga University. In 2000, he was selected by the Montreal Expos to play professionally. Jason played three seasons of minor professional baseball before advancing in 2003 to the major league. The following season while playing with Pittsburgh Pirates he was selected Rookie of the Year - the first and only Canadian to ever achieve this distinction. Jason played 11 seasons of major league baseball and was selected to play in three annual major league all-star games. Earlier this year, he was inducted into the Canadian Baseball Hall of Fame in St Mary’s, Ontario. In 2005, Jason was inducted into the “Home of Champions” monument in Trail. In 2015, Jason was inducted into the West Coast Conference Hall of Fame. Honouree’s Approval “I absolutely give permission to add my name to Butler Park. It would be a great honour. Please let me know if there’s anything I can do! Thank you very much.” Jason Bay Find even more easy-to-use tools on the Insert tab, such as to add a hyperlink or insert a comment” 2 Luigi DeRosa - Proposed Dedication of "Jason Bay Field" at Butler Park Page 5 of 114 AGENDA ITEM #1.1 RATIONALE • The Vancouver Province is a reputable media outlet and is known for its objective and balanced sports coverage. In 2005, the newspaper ran a series on BC’s best “Sports Towns”. Trail was chosen BC’s Best Sports Town in the September 9th issue. This honour is no small feat and our city needs to continue to promote and celebrate what we are good at and known for. • The baseball successes of Andy Bilesky, as well as other well-known athletes and coaches namely, Willie Krause, Joe Haley and Pat Haley have been acknowledged by naming local sport fields in their honour. Jason Bay is another notable baseball athlete from our area that deserves recognition. Reg Stone Park (Parks and Recreation Manager) Pople Park (Ken Pople served with Trail Parks Commission for several years.) McIntyre Room (Pete McIntyre, Cominco executive) C. H. Wright Pool (Dr. C. H. Wright, Trail District Recreational Projects Society) C. H. Wright Grandstand (presented to the City of Trail on May 23, 1956) The Bailey (formerly Charles Bailey Theatre, patron of the arts) Muriel Griffiths Room (patron of the arts) • While the baseball community is certainly active and successful in Trail, we can also take pride in our successes internationally on the hockey stage. The mural on the wall of the Memorial Centre depicting Trail’s hockey world-wide success garners the admiration of many locals while at the same time attracting the attention of many visitors. • Continued recognition of notable local individuals in their chosen sport acknowledges Trail’s repeated successes with high performing athletes. The accomplishments of local persons that bring nationwide pride need to be recognized in order to continue to promote our city as a leader in amateur sport. We are ‘The City of Champions’ and need to continue to build that brand in public ways. 3 Luigi DeRosa - Proposed Dedication of "Jason Bay Field" at Butler Park Page 6 of 114 AGENDA ITEM #1.1 HISTORICAL PERSPECTIVE Trail’s first baseball diamond was located at the south end of Bay Avenue at Portland Street. In 1902, the Canadian Mining and Smelting Works (CM&S) and now Teck Metals, Ltd.
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