Members' Information Note

NORTH HERTFORDSHIRE DISTRICT COUNCIL

Week ending 3 April 2020

MEMBERS’ INFORMATION

Topic Page News and information 1 - 7

CCTV Reports -

Pre-Agenda, Agenda and Decision sheets 8 - 42

Planning consultations -

Planning applications received & decisions 43 - 53

Press releases 54

Produced by the Communications Team. Any comments, suggestions or contributions should be sent to the Communications Team at [email protected]

NEWS AND INFORMATION

AGENDA & REPORTS

PUBLISHED WEEK COMMENCING 30 MARCH 2020

Planning Control Committee – Thursday 16 April 2020 (the current system of consultation will be used for this meeting)

FORTHCOMING MEETINGS WEEK COMMENCING 6 APRIL 2020

None

CHAIR’S ENGAGEMENTS WEEK COMMENCING 4 APRIL 2020

Date Event Location None

VICE-CHAIR’S ENGAGEMENTS WEEK COMMENCING 4 APRIL 2020

Date Event Location None

OTHER EVENTS WEEK COMMENCING 4 APRIL 2020

Date Event Location None

STRATEGIC PLANNING AND ENTERPRISE

MEMBERS' INFORMATION NOTE

Emergency timetables for bus, coach and train services in North Hertfordshire – update 30th March 2020

Due to the ongoing Coronavirus (COVID-19) situation, revised emergency timetables have been introduced for both bus, coach and train services nationally from Monday 30th March 2020. This will see further changes to some timetables that were issued on 23rd March, following Government advice not to travel unless necessary.

In North Hertfordshire the following companies and services have reported changes to services:

Buses:

Arriva:

Arriva have released updated details of the changes to their services and emergency timetables:

- 55 (Letchworth – Stevenage) operating hourly throughout the day - 97/98 (Hitchin – Stotford/Baldock) each running hourly throughout the day - 100/101 (Stevenage – Luton) operating hourly throughout the day

For more details: www.arrivabus.co.uk/coronavirus/important-service-information---herts-and-essex/

Centrebus:

Centrebus have released updated details of the changes to their services and emergency timetables:

- 18 (Royston – Buntingford) Mon – Fri: Normal service; Saturday: not operating - 44/45 (Stevenage – Luton) Mon – Fri: Saturday service; Saturday: not operating - 80 (Stevenage – Hitchin) Mon – Fri: Saturday service; Saturday: not operating - 81/A (Hitchin Town Service) Mon – Fri: Saturday service; Saturday: not operating - 88 (Hitchin – Luton) Mon – Fri: School Day service; Saturday: not operating - 89 (Hitchin – Henlow Camp) Mon – Fri: School Day service; Saturday: not operating - 96/96A (Letchworth Garden City – Arlesey- Stotfold- Letchworth Garden City) Mon – Fri: Saturday service; Saturdays: not operating - 314 (Welwyn Garden City – Hitchin) Mon – Fri: School Day Service; Saturday: not operating - 315 (Welwyn Garden City – Kimpton) Not operating

For more details: www.centrebus.info/service-levels-in-the-south/

Stagecoach:

Stagecoach have released updated details of the changes to their services and emergency timetables:

- 9A/9B (Bedford – Hitchin) Mon – Fri: two-hourly; Saturday: two-hourly

For more details: www.stagecoachbus.com/promos-and-offers/east/east-covid19-service-changes

Uno:

Uno have released updated details of the changes to their services and emergency timetables:

- 635 (Hitchin – Watford) Not operating

Fore more details: www.unobus.info/coronavirus/

Intalink:

Intalink at HCC have provided details on changes that other bus operators have made: www.intalink.org.uk/news/coronavirus-service-updates

National Express

National Express coach services in North Hertfordshire are currently suspended as well, for more details: www.nationalexpress.com/en/help/live-service-updates

Trains:

Govia Thameslink:

For details on changes to Govia Thameslink’s emergency timetable for their services: www.thameslinkrailway.com/travel-information/plan-your-journey/service- updates?uq=637213471318980000#INCFE0CB4EB7F3641C981A0028A7D2AA4D4

LNER

LNER have also issued an emergency timetable for their services: www.lner.co.uk/travel- information/coronavirus-travel-information/

Given the constantly changing situation it is strongly recommended that you should check for the latest updates prior to travelling.

Contact Officer:

Daniel Washington Transport Officer Tel: 01462 474368 Email: [email protected]

Development Management and Covnservation

MEMBERS INFORMATION NOTE

Advice sent to Parish Councils on consultation on Planning Applications

All Parish and Town Council Clerks have been advised of the following changes to the standard Parish and Town Council consultation letters:

Dear Parish and Town Council Clerks,

Due to social distancing restrictions and the inability of Parish Council’s to meet in person and discuss planning applications we are as of today including the following text in standard consultation letters:

During this period where Parish Councils will not be formally meeting to consider planning applications, the development management service will be operating as per normal time table and will not be routinely seeking deferrals of decisions on planning applications. As such we encourage liaison with the case officer named above over how to get comments from the Parish Council to the case officer for consideration. Plans will continue to be displayed on the website and Parish Councillors will be able to exchange views among themselves through e- mail or telephone discussion. If any further time is required the case officer will be able to agree this with you.

Clearly this advice will be kept under review and please do liaise with case officers on an individual basis.

For more information please contact:

Name: Simon Ellis Title: Development and Conservation Manager Tel: 01462 474264 Email: [email protected]

LEGAL AND COMMUNITY COMMUNITY PROTECTION

MEMBERS INFORMATION NOTE

SAFEGUARDING

Safeguarding children and adults at risk is the responsibility of all employees, volunteers, Councillors and contractors representing the Council. Everyone has a legal duty to recognise, respond and refer any concerns relating to the treatment of children or adults at risk as well as whistleblowing if they believe a colleague’s behaviour could present a risk.

Due to the coronavirus (COVID-19) pandemic all face to face training sessions that would usually be delivered by Education Child Protection (ECP) have been suspended until further notice. With that in mind safeguarding is still very important, even more so now with social distancing and isolation, we may be the only contact that person may have which is why we need to make sure we are all aware of the processes and procedures to be able to safeguard someone correctly should a disclosure be made.

The basic safeguarding training is available to all and can be done by completing the e-learning programme available on the GROW Zone Learning Management System on the intranet. The training covers very basic information about safeguarding children and adults with care and support needs and how to recognise, respond and refer any concerns.

Members have been asked to complete this training to be able to safeguard others as well as themselves. Due to COVID-19 it would be even more beneficial to complete this training to get a better understanding on safeguarding and how we may be able to help members of the public should they make a disclosure to us.

All our guidance documents, policies and referral forms can be found on the intranet alongside all our current DSO’s who are there to support and guide you through any safeguarding concerns that you may have. https://intranet.north-herts.gov.uk/home/about-nhdc/safeguarding-children-and-adults

For more information please contact:

Gemma Mitchell Safeguarding Support Officer Tel: 01462 474 560 Email: [email protected]

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY

PART 1 – PUBLIC DOCUMENT

SERVICE DIRECTORATE: Regulatory

1. DECISION TAKEN

1.1 To “make” the Preston Parish Neighbourhood Plan 2018 – 2031 as part of the statutory development plan for North Hertfordshire.

2. DECISION TAKER

2.1. Ian Fullstone, Service Director – Regulatory in consultation with Cllr Paul Clark, Executive Member for Planning and Transport and Cllr Ian Mantle Deputy Executive Member for Planning and Transport.

3. DATE DECISION TAKEN

2 April 2020

4. REASON FOR DECISION

4.1. As reported within the Strategic Planning reports to Cabinet and within MIS, the Preston Parish Neighbourhood Plan has successfully been examined by an independent Examiner and the subsequent referendum was also successful. As such, there is no reason not to ‘make’ the plan which means that it becomes part of the statutory development plan for North Hertfordshire.

5. ALTERNATIVE OPTIONS CONSIDERED

5.1. Once a neighbourhood plan has been supported by a majority of those voting following a referendum, the Council has no other option than to “make” the Plan under section 38A (A)(4) of the Planning and Compulsory Purchase Act 2004 unless the making of the plan would breach, or otherwise be incompatible with any EU obligation or any of the Convention rights (within the meaning of the Human Rights Act 1998).

5.2 The Preston Parish Neighbourhood Plan, including its preparation, does not breach, and would not otherwise be incompatible with any EU obligation or any of the Convention rights. Therefore the only available option open to the Council is to make the plan part of the Development Plan for North Hertfordshire.

6. CONSULTATION (INCLUDING THE EFFECT ON STAKEHOLDERS, PARTNERS AND THE PUBLIC)

6.1. The Preston Parish Neighbourhood Plan has been subject to public consultation with residents and key stakeholders throughout its preparation and was the subject of a public referendum.

7. FORWARD PLAN

7.1 This decision is not a key Executive decision and has therefore not been referred to in the Forward Plan.

8. BACKGROUND/ RELEVANT CONSIDERATIONS

8.1 The Preston Parish Neighbourhood Plan was submitted to the Council for examination in February 2019 and was subsequently publicised for comments for 6 weeks between March and April 2019. An independent examiner, Andrew Ashcroft was appointed by the Council in consultation with Preston Parish Council to undertake the independent examination of the neighbourhood plan. The examiner did not consider that a public hearing was necessary for this neighbourhood plan but issued a clarification note with questions for both the Parish and the District Councils.

8.2 After receiving the additional information from both the Parish and District Councils, the examiner issued his report which concluded that subject to making some minor modifications, the neighbourhood plan met the “basic conditions” and should proceed to a referendum.

8.3 The referendum took place on 5 March 2020. The residents of the Preston neighbourhood planning area voted in favour of the area’s neighbourhood plan. In total, 128 people voted “yes” and 13 people voted “no”. There were no rejected ballot papers. The turnout was 41% of the electorate. 91% of those voting voted in favour of the neighbourhood plan.

8.4 Once a neighbourhood plan has successfully passed all of the stages of preparation, including the Examination and the Referendum, it is “made” by the local planning authority. Delegated authority to “make” the neighbourhood plan following a successful referendum was granted by Cabinet on 11 June 2018 to the Service Director – Regulatory in consultation with the Executive Member for Planning and Transport. Once the neighbourhood plan is “made” it forms part of the statutory Development Plan when considering development proposals in the designated neighbourhood planning area of Preston.

9. LEGAL IMPLICATIONS

9.1. Delegated authority to “make” a neighbourhood plan following a successful referendum was granted by Cabinet on 31 July 2018 to the Service Director – Regulatory in consultation with the Executive Member for Planning and Transport.

9.2. Section 38A(4)(a) of the Planning and Compulsory Purchase Act 2004 requires the Council to “make” the Neighbourhood Plan as soon as reasonably practicable if more than half of those voting in the referendum have voted in favour of the proposal. The Council is content that the Preston Parish Neighbourhood Plan meets the specified basic conditions, does not breach the European Convention on Human Rights and is not incompatible with EU obligations arising from the Habitats Regulations Assessments and other directives.

9.3. Sections 38A (9) and (10) of the Planning and Compulsory Purchase Act 2004 requires the Council to publicise their decision (the “decision statement”) and reason for the decision and details of where and when it can be inspected. A copy of the decision statement should be sent to the Parish Council (as the qualifying body that initiated the process) and to any person who asked to be notified of the decision.

10. FINANCIAL IMPLICATIONS

10.1 There are no direct financial implications arising from the decision to “make” the Preston Parish Neighbourhood Plan 2018 – 2031 as part of the statutory development plan for North Hertfordshire. 10.2 The Ministry of Housing, Communities and Local Government (MHCLG) allocated funding until March 2020 to assist local planning authorities to meet the legislative duties in relation to neighbourhood plans. Local authorities are eligible to apply for this funding once a date has been set for the referendum. A claim has therefore been submitted to the MHCLG for £20,000 in respect of the Preston Parish Neighbourhood Plan. This claim is currently subject to ministerial approval with a decision expected shortly. This will be used to cover the costs of the Inspector, undertaking the referendum and officer time. 9

10.3 There have been no announcements from the MHCLG in respect of funding for local planning authorities to support neighbourhood planning after April 2020, as such any unspent grant is placed in a reserve to cover on-going costs associated with neighbourhood planning.

11. RISK IMPLICATIONS

11.1 There are no direct risk implications from this report.

12. EQUALITIES IMPLICATIONS

12.1 In line with the Public Sector Equality Duty, public bodies must, in the exercise of their functions, give due regard to the need to eliminate discrimination, harassment, victimisation, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not.

12.2 There are not considered to be any direct equality issues arising from this report. Future individual schemes or considerations may well be subject to appropriate review to ensure they comply with latest equality legislative need. Any risks and opportunities identified will also be subject to assessment for impact on those that share a protected characteristic.

12. SOCIAL VALUE IMPLICATIONS

12.1 As the recommendations made in this report do not constitute a public service contract, the measurement of “social value” as required by the Public Services (Social Value) Act 2012 need not be applied, although equalities implications and opportunities are identified in the relevant section at paragraph 13.

13. HUMAN RESOURCE IMPLICATIONS

13.1 None.

14. BACKGROUND PAPERS 14.1 Cabinet Report – June 2016 – Knebworth and Preston Neighbourhood Planning Areas (Minute 16) 14.2. Cabinet Report – July 2018 – Strategic Planning Report (Minute 21) 14.3 Preston Parish Neighbourhood Plan 2nd Submission Draft – February 2019 14.4 Examiners Report for the Preston Parish Neighbourhood Plan – October 2019 14.5 Cabinet Report – December 2019 – Preston Parish Neighbourhood Plan – Examiner’s Report (Minute 66) 14.6 Preston Referendum Result – March 5 2020

NOTIFICATION DATE

2 April 2020

Signature of Executive Member Consulted … ………… Cllr Paul Clark, Executive Member for Planning and Transport

Date …………..

Signature of Decision Taker …… ………… Ian Fullstone, Service Director - Regulatory

Please Note: that unless urgency provisions apply EXECUTIVE decisions cannot be implemented until 5 clear working days have elapsed after the decision has been taken to allow for scrutiny call-in.

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Southern Rural Committee on 26 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Legal and Community

1. DECISION TAKEN

The approval of £3,500 to be granted from the Southern Rural Committee budget to Codicote Tennis Club to assist towards the cost of resurfacing the tennis courts.

2. DECISION TAKER

Executive Member - Community Engagement- Cllr Judi Billing, in consultation with the Service Director: Legal and Community (under section 9.8.2 (h) and 14.6.9(b)(iii) 5 of the Constitution).

3. DATE DECISION TAKEN:

30.3.2020

4. REASON FOR DECISION

The Southern Rural Committee on 26 March 2020 was cancelled due to the Covid-19 situation.

The awarding of financial assistance to voluntary organisations and the use of discretionary spending allows the Committee to further the aims of the Corporate Plan.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Southern Rural Committee agenda for meeting on 26 March 2020.

Given the current Covid-19 situation and government advice regarding gatherings, the meeting of the Southern Rural Committee was not possible. Therefore, the Committee Members were requested to provide an indication as to how they would have voted and any comments as to guide the decision maker.

By the prescribed deadline 6 votes were cast in favour of the recommendation and there was 1 abstention.

The following Members of the Southern Rural Committee voted:

 Councillor Sam North;  Councillor Ian Moody;  Councillor John Bishop;  Councillor George Davies;  Councillor Faye Frost;  Councillor Terry Tyler; and  Councillor Lisa Nash.

The following Members offered comments, as summarised below:

 Councillor Ian Moody advised that he would be happy to see an amount given to Codicote Tennis Club. However, he felt £3500 was a large amount.

 Councillor Lisa Nash advised that the amount requested seemed rather large considering what has been given to other groups but would be happy to go ahead if others were.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published with the Southern Rural agenda for the meeting on 26 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=153&MId=2258

NOTIFICATION DATE

3.4.2020

Signature of Executive Member Decision taker …………………………………

Date ………30.3.2020…………………………..

Signature of Service Director: Legal and Community

Call-in does not apply to NON-EXECUTIVE DECISIONS

In respect of Executive Decisions, as per section 6.3.11(b) of the Constitution ‘Call-In and Urgency’, the call-in procedure does not apply when the decision being taken is urgent. For the purposes of the current Coronavirus pandemic, this decision is considered to be urgent (as normal meetings and the decision-making process has been suspended). The Chair of Council has been informed and agrees that the decision is a reasonable one in the circumstances and is to be treated as a matter of urgency.

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Royston and District Committee on 1 April 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Legal and Community

1. DECISION TAKEN

The approval of allocating funding from the Royston & District Base Budget to cover room hire costs for holding the Town Talk at suitable venues in Royston

2. DECISION TAKER

Executive Member - Community Engagement- Cllr Judi Billing, in consultation with the Service Director: Legal and Community (under section 9.8.2 (h) and 14.6.9(b)(iii) 5 of the Constitution).

3. DATE DECISION TAKEN:

2.4.2020

4. REASON FOR DECISION

The Royston and District Committee on 1 April 2020 was cancelled due to the Covid-19 situation.

The awarding of financial assistance to voluntary organisations and the use of discretionary spending allows the Committee to further the aims of the Corporate Plan.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Royston and District Committee agenda for meeting on 1 April 2020.

Given the current Covid-19 situation and government advice regarding gatherings, the meeting of the Royston and District Committee was not possible. Therefore, the Committee Members were requested to provide an indication as to how they would have voted and any comments as to guide the decision maker.

By the prescribed deadline 3 votes were cast in favour of the recommendation and 1 vote in objection.

The following Members of the Royston and District Committee voted:

 Councillor Carol Stanier;  Councillor Ruth Brown;  Councillor Tony Hunter; and  Councillor Jean Green.

The following Members offered Comments, as summarised below:

Councillor Carol Stanier believes that the town council should be included in the town talks and that they can provide free venues so this may not be necessary.

Councillor Ruth Brown advised that Royston Town Council were due to consider waiving this charge at the Finance Committee scheduled for 30th March. However meetings have all been suspended indefinitely due to Covid 19.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Item 8 within the Royston and District agenda for the meeting on 1 April 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=152&MId=2254

NOTIFICATION DATE

3.4.2020

Signature of Executive Member Decision taker

Date ………2.4.2020…………………………..

Signature of Service Director: Legal and Community

Call-in does not apply to NON-EXECUTIVE DECISIONS

In respect of Executive Decisions, as per section 6.3.11(b) of the Constitution ‘Call-In and Urgency’, the call-in procedure does not apply when the decision being taken is urgent. For the purposes of the current Coronavirus pandemic, this decision is considered to be urgent (as normal meetings and the decision-making process was suspended for this meeting). The Chair of Council has been informed and agrees that the decision is a reasonable one in the circumstances and is to be treated as a matter of urgency.

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Royston and District Committee on 1 April 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Legal and Community

2. DECISION TAKEN

The approval of £1,000 be granted from the Royston and District budget to Reed Cricket Club to assist with the costs for purchasing new nets for the club which will be used by all users and visitors of the club at practice sessions.

2. DECISION TAKER

Executive Member - Community Engagement- Cllr Judi Billing, in consultation with the Service Director: Legal and Community (under section 9.8.2 (h) and 14.6.9(b)(iii) 5 of the Constitution).

3. DATE DECISION TAKEN:

2.4.2020

4. REASON FOR DECISION

The Royston and District Committee on 1 April 2020 was cancelled due to the Covid-19 situation.

The awarding of financial assistance to voluntary organisations and the use of discretionary spending allows the Committee to further the aims of the Corporate Plan.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Royston and District Committee agenda for meeting on 1 April 2020.

By the prescribed deadline 5 votes were cast in favour of the recommendation.

The following Members of the Royston and District Committee voted:

 Councillor Carol Stanier;  Councillor Ruth Brown;  Councillor Tony Hunter;  Councillor Jean Green; and  Councillor Gerald Morris.

The following Members offered Comments, as summarised below:

Councillor Carol Stanier thought that it was a large amount of money to be given and was unsure how many people would benefit from it.

6. SUPPORTING REPORT

NOTIFICATION DATE

3.4.2020

Signature of Executive Member Decision taker

Date ………2.4.2020…………………………..

Signature of Service Director: Legal and Community

Call-in does not apply to NON-EXECUTIVE DECISIONS

In respect of Executive Decisions, as per section 6.3.11(b) of the Constitution ‘Call-In and Urgency’, the call-in procedure does not apply when the decision being taken is urgent. For the purposes of the current Coronavirus pandemic, this decision is considered to be urgent (as normal meetings and the decision-making process was suspended for this meeting). The Chair of Council has been informed and agrees that the decision is a reasonable one in the circumstances and is to be treated as a matter of urgency.

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Southern Rural Committee on 26 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Legal and Community

3. DECISION TAKEN

The approval of £810 to be granted to St Pauls Warden Primary School PTA to assist towards the cost of purchasing a bicycle shelter.

2. DECISION TAKER Executive Member - Community Engagement- Cllr Judi Billing, in consultation with the Service Director: Legal and Community (under section 9.8.2 (h) and 14.6.9(b)(iii) 5 of the Constitution).

3. DATE DECISION TAKEN:

30.3.2020

4. REASON FOR DECISION

The Southern Rural Committee on 26 March 2020 was cancelled due to the Covid-19 situation.

The awarding of financial assistance to voluntary organisations and the use of discretionary spending allows the Committee to further the aims of the Corporate Plan.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Southern Rural Committee agenda for meeting on 26 March 2020.

By the prescribed deadline 6 votes were cast in favour of the recommendation.

The following Members of the Southern Rural Committee voted:

 Councillor Sam North;  Councillor Ian Moody;  Councillor John Bishop;  Councillor George Davies;  Councillor Faye Frost; and  Councillor Terry Tyler.

There were no comments made my Members.

6. SUPPORTING REPORT

NOTIFICATION DATE 3.4.2020

Signature of Executive Member Decision taker

Date ………30.3.2020…………………………..

Signature of Service Director: Legal and Community

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY

PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Legal and Community

1. DECISION TAKEN

The provision of funding of £528 to ‘North Herts CVS’ (supporting and developing the voluntary sector in North Herts) used to provide extra support to the Letchworth Community during the coronavirus pandemic.

2. DECISION TAKER

Executive Member - Community Engagement- Cllr Judi Billing, in consultation with the Service Director: Legal and Community (under section 9.8.2 (h) and 14.6.9(b)(iii) 5 of the Constitution).

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

4.1 This grant application has been received in between the Letchworth Committee Meetings and as it is time sensitive (in response to the Covid-19 outbreak) It cannot be considered at the next meeting taking place in June/July 2020. Therefore, it is considered appropriate to progress the application via a delegated decision.

4.2 The Chair and the Vice Chair of the Letchworth Committee have been consulted and have provided email evidence of their support to provide £528 from Letchworth Committee’s development budget in order to fund this application.

5. ALTERNATIVE OPTIONS CONSIDERED

There are no alternative options being proposed other than those detailed within the text of this report.

6. CONSULTATION (INCLUDING THE EFFECT ON STAKEHOLDERS, PARTNERS AND THE PUBLIC)

6.1 Consultation with Chair and Vice Chair of the Letchworth Area Committee has taken place.

6.2 Consultation with the respective officers and external bodies/groups has taken place with regards to this funding proposal via Area Committee Grant Funds.

7. FORWARD PLAN

7.1 This decision is not a key Executive decision and has therefore not been referred to in the Forward Plan.

8. BACKGROUND/ RELEVANT CONSIDERATIONS

8.1 Applicant: North Herts CVS

Supporting and developing the Voluntary Sector in North Herts by: - Providing advice and guidance - Training - Services such as DBS checking, Payroll etc - Minibus hire - Networking Events - New alerts and updates

They also run a variety of community projects including a transport scheme, respite playscheme, Reach Out (matching training volunteers to those discharged from hospital) and the #TeamHerts Volunteering project.

This funding will be used to provide extra support to the North Herts Community during the coronavirus pandemic. We will do this by: - Training volunteers via webinars to ensure they understand risks, safeguarding and health and safety when supporting those affected. - A small emergency fund to reimburse volunteers expenses where they have delivered emergency supplies to those in need (this will avoid cross contamination from money handling) - Cover additional phone costs from undertaking telephone befriending where we can no longer support people face to face - Supporting the North Herts VCS with regular updates and working with them to ensure they have the correct policies in procedures in place - Look for funding opportunities that will support the VCS groups who are now struggling to survive because of the impact of COVID-19

Operating costs for the project:  £900 Training webinars  £800 voluntary sector support  £450 to cover extra (befriending) phone calls  £1000 Emergency fund to reimburse volunteer expenses

TOTAL £3150

Previous Support: yes NHDC Policy met: Yes Strategic Objectives met: Build Thriving and Resilient Communities Respond to challenges to the environment

9. LEGAL IMPLICATIONS

9.4. The Terms of Reference in relation to Area Committees confirm that they may establish and maintain relationships with outside bodies/voluntary organisations which include discretionary grant aid/financial support but excluding grants for district-wide activities. The Committee has delegated powers, as a body, to allocate discretionary budgets and devolved budgets within the terms determined by the Council and outlined in the current Grant Policy agreed by Cabinet in January 2020.

9.5. Section 1 of the Localism Act 2011 provides a General Power of Competence which gives local authorities the powers to do anything: -

 An individual may generally do  Anywhere in the UK or elsewhere  For a commercial purpose or otherwise, for a charge or without a charge  Without the need to demonstrate that it will benefit the authority, its area or person’s resident or present in its area.

9.3 Section 137 Local Government Act 1972 provides specific authority for the Council to incur expenditure on anything which is in the interests of and will bring direct benefit to its area. This includes a charity or other body operating for public service.

9.4 The decision taker signing the Decision Notice has delegated authority to take such a decision in accordance with the North Hertfordshire District Council Constitution under section under section 9.8.2 (h) and 14.6.9(b)(iii) 5 in relation to Community engagement, including financial assistance and grants to external organisations.

10. FINANCIAL IMPLICATIONS

10.1 The agreed budget for 19/20 financial year is £11,000 in line with the 20% reduction in grant budgets as agreed by full council. The Letchworth Committee has spent £10,472 from this year’s allocation which leaves £528 to be utilised in the budget.

The £528 provided for North Herts CVS will utilise the remaining amount from the 2019/20 budget.

11. RISK IMPLICATIONS

11.1 Officers have identified the key risks relating to the scheme and have recorded these on the Council’s risk register. These risks include the failure of applicants to obtain required joint funding for projects and failure of relevant facility management committees to manage approved works effectively. This could lead to funding not being released, funding not being used appropriately and subsequently, the standard of facilities failing to improve. The agreed qualifying criteria and implementation process, including the release of any approved funding, aim to manage and control the risks. In addition, officers will work closely with the facilities approved for funding from the project definition stage through project implementation to completion.

12. EQUALITIES IMPLICATIONS

12.2 All projects that are assigned area committee funding are assessed to ensure that they do not negatively impact on any part of the local community. The only deviation to this is where a minority or marginalised group may specifically receive funding or allocation of resources to address a particular area of need or ‘gap’ in provision.

13. SOCIAL VALUE IMPLICATIONS

13.1 The Social Value Act and “go local” policy do not apply to this decision.

14. HUMAN RESOURCE IMPLICATIONS

14.1 There are no pertinent Human Resource implications associated with any items within this report.

15. BACKGROUND PAPERS

Officers have received and approved the grant application, mission statement and accounts.

NOTIFICATION DATE

03.04.2020

Signature of Executive Member Decision taker

Date ………30.3.2020…………………………..

Signature of Service Director: Legal and Community

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Resources

4. DECISION TAKEN

(1) That the proposed changes to the Waste risks be approved, with the exception of the archiving of the Route Optimisation of Collection Rounds risk which should be retained until further information is provided;

(2) The archiving of the North Hertfordshire Museum and Town Hall project risk following sign off by Project Board;

(3) That the Covid-19 outbreak be added as a Corporate Risk with a score of 9;

(4) That the proposed Risk Management Framework documents, to replace the current Policy and Strategy, be approved.

2. DECISION TAKER

The Chief Executive, in consultation with the Leader of the Council.

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

The responsibility for ensuring the management of risks is that of Cabinet.

Cabinet has responsibility to monitor the effective development and operation of Risk and Opportunities Management..

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

Given the current Covid-19 situation and government advice regarding gatherings, the meeting of the Cabinet was not possible. Therefore, the Cabinet Members were requested to provide an indication as to how they would have voted and any comments as to guide the decision maker.

By the prescribed deadline 8 votes were cast in favour of the recommendation.

The following Members of Cabinet voted:

 Councillor Ian Albert  Councillor Judi Billing  Councillor Paul Clark  Councillor Elizabeth Dennis-Harburg  Councillor Gary Grindal  Councillor Keith Hoskins  Councillor Steve Jarvis  Councillor Martin Stears-Handscomb

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Item 6f within the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Regulatory

5. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Items 7 and 6I - Approval of a New Development Agreement for the John Barker Place Area of Hitchin

(1) That notice is served on settle to terminate the Development Agreement that was signed in 2013, with immediate effect.

(2) That the newly proposed Development Agreement, at Appendix B of the report, be approved.

(3) That authority is delegated to the Executive Member for Housing and Environmental Health, in conjunction with the Service Director - Regulatory, to agree minor changes to the new Development Agreement.

(4) That a lease on the identified Council owned land at Swinburne Avenue, Hitchin, is granted to settle on the lease heads of terms attached to this report (please see Appendix C of the report).

2. DECISION TAKER

The Chief Executive in consultation with the Leader of the Council

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

The newly proposed Development Agreement (DA) includes a package of measures that support settle’s regeneration scheme for John Barker Place (JBP), which is situated in one of the most deprived areas of the district.

The existing DA is not considered to be fit for purpose as it relates to historic planning approvals and former Council priorities. This view is supported by settle.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline 8 votes were cast in favour of the recommendation.

The following Members of Cabinet voted:

The following comments were made by Members:

Councillor Paul Clark Are we able to get agreement to improve the environmental building standards of the dwellings on site to BREEAM from BRE?

Councillor Carol Stanier (Deputy Executive Member) I fully support the development and affordable housing suggestions. In addition I would like to comment that it would be nice to see higher environmental standards such as BREAM being proposed as part of this development.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Items 7 and 6i within the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Place

6. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Items 8 and 6j - Greenspace Strategy 2021 - 2026 - Scoping Document

(1) That it be noted that Officers are commencing a process of review, to develop the next Greenspace Management Strategy from 2021 to 2026

(2) That the scoping document as attached at Appendix A of the report be approved.

2. DECISION TAKER

The Chief Executive in consultation with the Leader of the Council

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

The existing GSMS is due to expire in March 2021 and the replacement document will provide the future strategic direction for the Greenspaces of North Herts.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline 8 votes were cast in favour of the recommendation.

The following Members of Cabinet voted:

 Councillor Ian Albert  Councillor Judi Billing  Councillor Paul Clark  Councillor Elizabeth Dennis-Harburg  Councillor Gary Grindal  Councillor Keith Hoskins

 Councillor Steve Jarvis  Councillor Martin Stears-Handscomb

There were no comments made my Members.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Items 8 and 6j within the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Legal and Community

7. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Item 9 – Environmental Crime Vehicles

(1) That the leasing of two Ultra Low Emission Vehicles (ULEV) for the Environmental Crime Officers be approved, and that the financial implications of these and how this will be managed be noted

Recommendation in respect of *Council motion 11/7/2019

(2) That in future (in respect of implementation of the above motion*) only proposals by the Council not to lease or purchase (ULEV) need to be presented to Cabinet for approval (subject to a value for money being assessed and any increased costs being managed in line with the financial regulations).

2. DECISION TAKER

The Chief Executive in consultation with the Leader of the Council

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

To ensure that Environmental Crime Officers are able to carry out their work duties effectively and safely and to support the Council’s commitment to reducing its carbon emissions.

To support the Full Council motion passed on 11th July to only lease or purchase ULEVs when the replacement of any council owned, or leased vehicle is due.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline 8 votes were cast in favour of the recommendation.

The following Members of Cabinet voted:

The following comments were made by Members:

Councillor Carol Stanier (Deputy Executive Member)

As this falls within our existing stated policy to buy ultralow emissions vehicles. I do not understand why this has been brought to cabinet. Obviously it should be supported or we would be going against our own policy.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Item 9 within the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Regulatory

8. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Item 10 – Strategic Planning Matters

(1) That the report on strategic planning matters be noted.

(2) That the submissions in Appendices A and D be noted and endorsed

(3) That Appendices B and C of the report be noted.

(4) That the use of Conservation Area Character Statements for Graveley, Great Wymondley, Hexton, Hinxworth, Kimpton Bottom, Kimpton Village, Lilley, Pirton, Weston and Willian together with the Technical Notes for Ayot St Lawrence and Gustard Wood as material considerations in decision making for planning applications and in the preparation of Neighbourhood Plans be endorsed.

2. DECISION TAKER

The Chief Executive

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

To inform of recent developments on strategic planning matters and progress on the North Hertfordshire Local Plan.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline 8 votes were cast in favour of the recommendation.

The following Members of Cabinet voted:

There were no comments made my Members.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Item 10 within the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Regulatory

9. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Item 11 – Wallington Neighbourhood Plan

(1) That the application to designate a neighbourhood planning area for Wallington be noted

(2) That, subject to no significant objections being received by March 25, authority be delegated to the Executive Member for Planning and Transport in consultation with the Service Director – Regulatory to designate the applied for neighbourhood planning area for Wallington.

2. DECISION TAKER

The Chief Executive in consultation with the Leader of the Council

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

To make a timely decision which allows Rushden and Wallington Parish Council to prepare a neighbourhood plan for Wallington.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline 8 votes were cast in favour of the recommendation.

The following Members of Cabinet voted:

 Councillor Ian Albert  Councillor Judi Billing  Councillor Paul Clark  Councillor Elizabeth Dennis-Harburg

 Councillor Gary Grindal  Councillor Keith Hoskins  Councillor Steve Jarvis  Councillor Martin Stears-Handscomb

There were no comments made my Members.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Item 11 within the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Regulatory

10. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Items 12 and 6a-e – NHDC Parking Strategy - Draft Parking Operational Guidelines

(1) That the North Hertfordshire District Council Parking Operational Guidelines attached at Appendix A of the report be adopted.

(2) That the Parking Issues Reporting Pack attached at Appendix B and C of the report be included as an annex to the Parking Operational Guidelines.

(3) That the summary of comments on the draft Parking Operational Guidelines and officer responses attached at Appendix D of the report be noted

(4) That delegated authority be given to the Executive Member for Planning and Transport to approve minor amendments and format changes to the draft Parking Operational Guidelines as required in consultation with the Service Director - Regulatory.

(5) That officers proceed with the work associated with the key projects listed in the Parking Strategy Strategic Action Plan using the Parking Operational Guidelines to implement the policy framework.

2. DECISION TAKER

The Chief Executive in consultation with the Leader of the Council

3. DATE DECISION TAKEN:

2 April 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

The draft Parking Operational Guidelines will provide the necessary guidance and assessment criteria for the Parking Strategy policy framework for managing parking across the District in an effective and efficient way that accords with the Council’s Corporate Objectives and its Medium-Term Financial Strategy.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline 6 votes were cast in favour of the recommendation.

The following Members of the Southern Rural Committee voted:

There were no comments made my Members.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Items 12 and 6a-e within the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Chief Executive

11. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Item 15 – Corporate Peer Challenge Report

(1) That the content of the Corporate Peer Challenge report and its recommendations be noted.

(2) That the Chief Executive, Deputy Chief Executive, Leader of the Council and Deputy Leader be requested to develop an action plan responding to the Corporate Peer Challenge report, to be reported to the next scheduled meeting of Cabinet.

2. DECISION TAKER

The Chief Executive in consultation with the Leader of the Council

3. DATE DECISION TAKEN:

31 March 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

To ensure that the Council responds to the matters identified within the CPC report, ensuring that the benefits of the CPC process are realised.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline 8 votes were cast in favour of the recommendation.

The following Members of Cabinet voted:

 Councillor Ian Albert  Councillor Judi Billing  Councillor Paul Clark

 Councillor Elizabeth Dennis-Harburg  Councillor Gary Grindal  Councillor Keith Hoskins  Councillor Steve Jarvis  Councillor Martin Stears-Handscomb

There were no comments made my Members.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Item 15 with the Cabinet agenda for the meeting on 24 March 2020 via link below: https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

RECORD OF DECISION MADE UNDER DELEGATED AUTHORITY (as a result of the Cabinet meeting on 24 March 2020 being cancelled due to Covid-19 situation)

*PART 1 – PUBLIC DOCUMENT

Any interest to declare/ or conflict and any dispensation granted [if applicable]

SERVICE DIRECTORATE: Resources

12. DECISION TAKEN

In respect of the Cabinet Agenda – 24 March 2020 – Items 18 and 6g – Third Quarter Revenue Monitoring 2019/20

(1) That this report be noted.

(2) That Cabinet approves the changes to the 2019/20 General Fund budget, as identified in table 3 and paragraph 8.2, a £262k decrease in net expenditure.

(3) That Cabinet approves the changes to the 2020/21 General Fund budget, as identified in table 3 and paragraph 8.2, a £287k increase in net expenditure (ongoing + Carry Forwards).

(4) That Council agrees that the description on the Special Reserve is changed to “Maintained for any special financial pressures such as pump priming for initiatives for shared services, changes in working practice, major contract renewals, unexpected contract variation, support the response to and reduce the impact of major incidents and other financial pressures”.

(5) That Council notes that any discretionary spend in respect of Covid-19 will be approved by the Service Director: Resources as Budget Manger, in consultation with the Executive Member for Finance and IT.

2. DECISION TAKER

The Chief Executive in consultation with the Leader of the Council

3. DATE DECISION TAKEN:

31 March 2020

4. REASON FOR DECISION

The Cabinet meeting on 24 March 2020 was cancelled due to the Covid-19 situation.

Members are able to monitor, make adjustments within the overall budgetary framework and request appropriate action of Services who do not meet the budget targets set as part of the Corporate Business Planning process.

5. CONSULTATION WITH COMMITTEE MEMBERS

Consultation including the effect on stakeholders, partners and the public is contained within the report published with the Cabinet agenda for the meeting on 24 March 2020.

By the prescribed deadline seven votes were cast in favour of the three recommendations contained in the report.

The following Members of Cabinet voted:

 Councillor Ian Albert  Councillor Judi Billing  Councillor Paul Clark  Councillor Elizabeth Dennis-Harburg  Councillor Keith Hoskins  Councillor Steve Jarvis  Councillor Martin Stears-Handscomb

There were no comments made my Members.

Councillor Albert, Executive Member for Finance and IT proposed two additional recommendations to those in the report, being:

 That Council agrees that the description on the Special Reserve is changed to “Maintained for any special financial pressures such as pump priming for initiatives for shared services, changes in working practice, major contract renewals, unexpected contract variation, support the response to and reduce the impact of major incidents and other financial pressures”.

 That Council notes that any discretionary spend in respect of Covid-19 will be approved by the Service Director: Resources as Budget Manger, in consultation with the Executive Member for Finance and IT.

Cabinet Members were subsequently requested to provide an indication as to how they would have voted and any comments regarding these additional recommendations.

By the prescribed deadline seven votes were cast in favour of the additional recommendations (4 and 5 above).

The following Members of Cabinet voted:

 Councillor Ian Albert  Councillor Paul Clark  Councillor Elizabeth Dennis-Harburg  Councillor Gary Grindal  Councillor Keith Hoskins  Councillor Steve Jarvis  Councillor Martin Stears-Handscomb

There were no comments made my Members.

6. SUPPORTING REPORT

Other information relevant to the decision, such as legal, financial, risk, social value and equality implications, is contained within the report published as Items 18 and 6g within the Cabinet agenda for the meeting on 24 March 2020 via link below:

41 https://democracy.north-herts.gov.uk/ieListDocuments.aspx?CId=133&MId=2200&Ver=4

NOTIFICATION DATE

3 April 2020

Signature of Decision Taker

Call-in does not apply to NON-EXECUTIVE DECISIONS

NORTH HERTFORDSHIRE DISTRICT COUNCIL

Council Offices, Gernon Road, Letchworth, Herts. SG6 3JF Telephone: (01462) 474000. Email: [email protected]

PRESS RELEASE

PR 3432 31 March 2020

Healthy Hub provides coronavirus support in North Herts

North Hertfordshire District Council (NHDC) has tailored its Healthy Hub service to provide residents with information, advice and support in response to the coronavirus (COVID-19) pandemic.

Since its launch in January 2020, residents in the district have been accessing a range of local wellbeing and support services through this Hertfordshire County Council funded service.

However, with the recent outbreak of coronavirus, the Healthy Hub is now focusing on providing specific advice and support to residents during this challenging time.

This will include how to:

 Stay mentally well and physically active whilst staying at home  Access essential items such as food/medication  Stay socially connected  Entertain and engage children  Volunteer your support

You can contact the Healthy Hub on 01462 474111 (Monday to Friday, 9am to 5pm), by email: [email protected] or access their website at www.healthyhubnorthherts.co.uk Cllr Judi Billing, NHDC’s Executive Member for Community Engagement said: “It’s a really worrying time for everyone, so please remember that if you need help, you are not alone. The knowledgeable Healthy Hub team can offer tips and advice about how to cope, direct you towards any support you may need and let you know how you can volunteer to help others, so do get in touch with them and

54 they will be very happy to listen and help.”

For information about how NHDC is helping to support residents and businesses and for updates on any disruption to Council services go to www.north-herts.gov.uk/home/emergency- planning/coronavirus-covid-19

ENDS

Notes to editors:  Please note residents who have a medical condition which makes them extremely vulnerable to coronavirus (COVID-19) will have received a letter from the NHS. This will entitle them to accessing support services from Government. These individuals will be required to register and tell Government whether they need support. Further information can be found here www.gov.uk/coronavirus-extremely-vulnerable

 Residents not deemed extremely vulnerable but who are self-isolating and in need of support from volunteers can visit www.hertshelp.net, email [email protected] or call HertsHelp on 0300 123 4044.

 If you would like to help your community at this time, TeamHerts is leading the response across Hertfordshire and is in need of support from volunteers. Residents, services and community groups who would like to volunteer can visit www.thvolunteering.org.uk or call Herts Help on 0300 123 4044.

For further information contact NHDC Communications Officer Ann Favell on [email protected]