Haliburton County Public Library Regular Board Meeting
AGENDA
Wednesday, March 13, 2019 4:00 PM Dysart Branch
Page
1. CALL TO ORDER
2. PRESENTATION OF AGENDA
3. DECLARATION OF PECUNIARY INTEREST
4. ADOPTION OF MINUTES
3 - 8 Adoption of draft minutes from the last Regular Meeting.
5. ORIENTATION
What is the Community of Making?
6. PERFORMANCE REPORTS
9 Circulation statistics by branch
10 Circulation statistics by branch with totals
11 Public Internet Access
7. COUNTY LIBRARIAN'S REPORT
12 - 13 For the period ending February 28, 2019
8. BRANCH SERVICES LIBRARIAN'S REPORT
14 - 16 For the period ending February 28, 2019
9. FINANCIAL
Expenditure report for the period ending February 28, 2019 - to follow
Page 1 of 24 Page
Budget 2019 - update
17 Targeted fundraising - discussion
10. LIBRARY POLICIES
There are no policies to review this month.
11. MUNICIPAL UPDATE ROUND TABLE
18 - 23 Dorset branch update
12. WORKING COMMITTEE REPORTS
13. OTHER
24 2019 Annual Work Plan - Review
14. NEXT MEETING DATE
The next meeting of the Haliburton County Library Board will be on Wednesday, April 10, 2019 at 4 pm at the Dysart branch.
15. ADJOURNMENT
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HALIBURTON COUNTY
PUBLIC LIBRARY www.haliburtonlibrary.ca
Haliburton County Public Library Regular Board Meeting DRAFT MINUTES
A Regular Meeting of the Haliburton County Library Board was held on Wednesday, February 20, 2019 at the Dysart Branch of the Haliburton County Public Library.
Board Members: Andrea Roberts, Chair Reuben Maughan, Vice Chair Lynda Buch Cecil Ryall (remote attendance) Lisa Schell Jenn Watt
Staff: Bessie Sullivan, CEO Haliburton County Public Library Erin Kernohan-Berning, Branch Services Librarian Julie Thornton, Administrative Support Coordinator
Regrets: Warden Liz Danielsen Carol Moffatt
CALL TO ORDER The meeting was called to order at 4:00 pm.
PRESENTATION OF AGENDA
Motion L 15 2019 Moved by: Lynda Buch Seconded by: Jenn Watt Be it resolved that the Haliburton County Library Board accept the Agenda of the February 20, 2019 Regular Meeting as presented. CARRIED
DECLARATION OF PECUNIARY INTEREST No pecuniary interests were declared.
Page 3 of 24 ADOPTION OF MINUTES Adoption of draft minutes from the last Regular Meeting
Motion L 16 2019 Moved by: Reuben Maughan Seconded by: Lynda Buch Be it resolved that the Haliburton County Library Board adopt the Minutes for the January 23, 2019 Regular Meeting as amended. CARRIED
ORIENTATION Advocacy Alert: #eContentForLibraries campaign https://econtentforlibraries.org/
Motion L 17 2019 Moved by: Lisa Schell Seconded by: Sally Howson Be it resolved that the Haliburton County Library Board join the advocacy activity for more equitable econtent pricing for Canadian libraries.
The Board will accomplish this advocacy in the following ways: Endorses and supports the econtentforlibraries.org advocacy efforts. Promotes public participation of advocacy efforts to library users through social media. Directs the Chair of the Library Board to write letters of support to Hachette, Macmillan, Penguin Random House, Simon & Schuster and Harper Collins publishers. Requests that County Council consider doing the same. CARRIED
PERFORMANCE REPORTS Circulation statistics by branch Circulation statistics by branch with totals Public Internet Access
Motion L 18 2019 Moved by: Lisa Schell Seconded by: Reuben Maughan Be it resolved that the Haliburton County Library Board receives the Performance Reports for the period ending January 31, 2019 for information purposes. CARRIED
Page 4 of 24 COUNTY LIBRARIAN'S REPORT for the period ending January 31, 2019
Motion L 19 2019 Moved by: Lynda Buch Seconded by: Jenn Watt Be it resolved that the Haliburton County Library Board receives the County Librarian's Report for the period ending January 31, 2019 for information purposes. CARRIED
BRANCH SERVICES LIBRARIAN'S REPORT for the period ending January 31, 2019
Motion L 20 2019 Moved by: Lynda Buch Seconded by: Jenn Watt Be it resolved that the Haliburton County Library Board receives the Branch Services Librarian's Report for the period ending January 31, 2019 for information purposes. CARRIED
FINANCIAL Expenditure statement for the period ending December 31, 2018 as of January 28, 2019
Motion L 21 2019 Moved by: Lynda Buch Seconded by: Lisa Schell Be it resolved that the Haliburton County Library Board receives the Expenditure Statement for the period ending January 31, 2019 for information purposes. CARRIED
2019 Budget - discussion
Motion L 22 2019 Moved by: Lynda Buch Seconded by: Reuben Maughan Be it resolved that the Haliburton County Library Board requests their budget increase by $6,000, for a total request of $895,496.00, to cover the cost of mandatory first aid training which has now changed to a two day course. CARRIED
Page 5 of 24 Authorization of transfer to reserve
Motion L 23 2019 Moved by: Reuben Maughan Seconded by: Lisa Schell Be it resolved that the Haliburton County Library Board authorizes a transfer of $75,822.77 to reserve, with $850.00 designated for the Community of Making and $5,000 for capital expenditures. CARRIED
Cost of living and grid movement (see the Recommendations from the January 9, 2019 Personnel Committee Meeting as presented at the January 23, 2019 Regular Meeting of Haliburton County Council)
Motion L 24 2019 Moved by: Lynda Buch Seconded by: Jenn Watt Be it resolved that the Haliburton County Library Board directs that all library staff receive a cost of living increase of 2% effective Pay Period 1 as approved by County Council on January 23, 2019, as well as a six month grid movement to eligible employees effective Pay Period 14. CARRIED
Board member per diem rates (see the Report - Proposed Changes to 2019 Council Remuneration By-law as presented at the January 23, 2019 Regular Meeting of Haliburton County Council)
Motion L 25 2019 Moved by: Lynda Buch Seconded by: Sally Howson Be it resolved that the Haliburton County Library Board directs that Public Appointees of the Board receive a per diem of $80 for a standard meeting and $135 for an extended meeting as approved by County Council on January 23, 2019. CARRIED
LIBRARY POLICIES There are no policies to review this month.
Page 6 of 24 OTHER Annual Facility Reports
Motion L 26 2019 Moved by: Lisa Schell Seconded by: Reuben Maughan Be it resolved that the Haliburton County Library Board receives the Annual Facility Reports for the period ending December 31, 2019 for information purposes. CARRIED
Draft Annual Work Plan 2019
Motion L 27 2019 Moved by: Sally Howson Seconded by: Reuben Maughan Be it resolved that the Haliburton County Library Board adopt the 2019 Annual Work Plan as amended. CARRIED
WORKING COMMITTEE REPORTS Establish 2019-2022 term Working Committees
Bessie went through the working committees that required new members, as well as striking a new committee for Strategic Planning and Sustainability. Working committees will be confirmed at the March meeting.
NEXT MEETING DATE The next meeting of the Haliburton County Library Board will be on March 13, 2019 at 4:00 pm at the Dysart branch
ADJOURNMENT The meeting was adjourned at 5:37 pm.
Motion L 28 2019 Moved by: Sally Howson Seconded by: Reuben Maughan Be it resolved that the February 20, 2019 Regular Meeting of the Haliburton County Library Board now adjourn. CARRIED
Page 7 of 24 Certified Correct
Andrea Roberts, Chair
Page 8 of 24 Circulation by Branch 2018-2019
BRANCH Jan-18 Jan-19 Feb-18 Feb-19 Mar-18 Mar-19 Apr-18 Apr-19 May-18 May-19 Jun-18 Jun-19 Jul-18 Jul-19 Aug-18 Aug-19 Sep-18 Sep-19 Oct-18 Oct-19 Nov-18 Nov-19 Dec-18 Dec-19
CARDIFF 83 82 89 67 124 127 98 139 171 175 133 78 82 86 DORSET 122 120 76 139 147 128 113 146 251 231 160 115 115 110 DYSART 4066 4344 3472 3685 4391 3902 4632 4953 6826 6958 4430 4249 3885 3576 GOODERHAM 206 282 229 203 313 275 406 204 310 310 174 303 235 216 HIGHLAND GR. 319 189 274 199 348 260 291 332 497 413 357 239 320 330 MINDEN HILLS 3890 3513 3314 3674 4137 3658 3904 4162 5762 6372 4159 4097 3521 3121 STANHOPE 233 364 220 319 263 182 254 414 869 876 338 336 267 193 WILBERFORCE 606 518 590 417 567 432 535 424 935 985 610 610 620 463 Administration 1173 1370 727 1055 1245 745 652 640 715 907 668 972 705 729 Digital 1862 2386 1653 2103 1904 1829 1800 1831 1978 2079 2179 2100 1996 2159 TOTAL 12560 13168 10644 11861 13439 0 11538 12685 0 13245 0 18314 0 19306 13208 0 13099 0 11746 0 10983 0 Page 9 of 24 Circulation by Branch with Totals 2018 - 2019 2019 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Cardiff 82 67 149 Dorset 120 139 259 Dysart 4344 3685 8029 Gooderham 282 203 485 Highland Grove 189 199 388 Minden Hills 3513 3674 7187 Stanhope 364 319 683 Wilberforce 518 417 935 Administration 1370 1055 2425 Digital 2386 2103 4489 Total 13168 11861 25029
2018 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Cardiff 83 89 124 127 98 139 171 175 133 78 82 86 1385 Dorset 122 76 147 128 113 146 251 231 160 115 115 110 1714 Dysart 4066 3472 4391 3902 4632 4953 6826 6958 4430 4249 3885 3576 55340 Gooderham 206 229 313 275 406 204 310 310 174 303 235 216 3181 Highland Grove 319 274 348 260 291 332 497 413 357 239 320 330 3980 Minden Hills 3890 3314 4137 3658 3904 4162 5762 6372 4159 4097 3521 3121 50097 Stanhope 233 220 263 182 254 414 869 876 338 336 267 193 4445 Wilberforce 606 590 567 432 535 424 935 985 610 610 620 463 7377 Administration 1173 727 1245 745 652 640 715 907 668 972 705 729 9878 Digital 1862 1653 1904 1829 1800 1831 1978 2079 2179 2100 1996 2150 23361
Page 10 of 24 Total 12560 10644 13439 11538 12685 13245 18314 19306 13208 13099 11746 10974 160758 Public Internet Access - Sessions by Branch
Legend Public Access Workstation B Wi-Fi
B B B B B B B B B B B B B Total Access January February March April May June July August September October November December Subtotal YTD 2019 YTD DYSART 402 159 667 403 1069 562 1631 MINDEN 580 86 420 316 1000 402 1402 STAN 9 2 4 8 13 10 23 WILB 21 27 34 60 55 87 142 CARD 10 36 8 96 18 132 150 DORSET* 1 NO DATA 1 NO DATA 2 NO DATA 2 GOOD 19 17 14 45 33 62 95 HIGHL 6 7 6 32 12 39 51 2202 1294 3496
Sessions/ 1048 334 1154 960 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 month Total Access/ 1382 2114 0 0 0 0 0 0 0 0 0 0 month
B B B B B B B B B B B B B 2018 Total January February March April May June July August September October November December 2018 Subtotal 2018 Access DYSART 454 423 568 612 456 563 551 885 624 1224 814 2558 921 2481 576 1078 529 859 424 552 294 438 6634 11250 17884 N N MINDEN 624 338 385 421 420 360 448 531 560 706 884 1745 940 1721 560 801 506 494 388 357 332 291 6385 7427 13812 O O STAN 10 10 25 28 12 32 30 56 41 82 100 409 105 477 40 128 30 78 18 36 6 15 427 1341 1768
WILB 27 11 19 118 12 73 32 180 36 222 59 469 92 525 39 210 13 160 21 85 16 58 377 2100 2477 D D CARD 12 6 10 97 7 87 8 119 8 162 13 299 7 285 8 139 7 119 9 136 8 103 103 1546 1649 A A DORSET* 0 0 0 NO DATA 0 NO DATA 3 NO DATA 0 NO DATA 0 NO DATA 0 NO DATA 2 NO DATA 1 NO DATA 1 NO DATA 1 NO DATA 8 NO DATA 8 T T GOOD 18 18 29 87 30 102 26 217 17 229 17 483 32 543 20 255 23 180 20 102 16 83 266 2281 2547 A A HIGHL 22 10 11 24 9 24 15 54 15 51 20 130 16 177 15 76 8 36 10 26 9 29 160 627 787 14360 26572 40932
Sessions/ 1167 NO DATA 816 NO DATA 1047 1387 946 1241 1113 2042 1301 2676 1907 6093 2113 6209 1260 2687 1117 1926 891 1294 682 1017 Page 11 of 24 month Total Access/ 1167 816 2434 2187 3155 3977 8000 8322 3947 3043 2185 1699 month
*Dorset branch houses one Public Access Workstation. Additional Public Access Workstations and Wi-Fi are administered by the Dorset Rec Centre and not included in these statistics. **Sessions on Public Access Workstations are counted using a sign-in system at the circ desk. Wi-Fi sessions are counted per referral from the access point IP to the haliburtonlibrary.ca domain.
Monthly Report February 2019 Bessie Sullivan, CEO
Personnel and Staff Development
On February 21st we posted for on call part time staff to replace the two people who retired in 2018. Posting to close on March 8, 2019.
County Involvement
The Branch Services Librarian sits on the Joint Health and Safety Committee for the County. The CEO will act as the alternate on the committee.
Cultural Planning and Recreation- Dysart continues to be very proactive with both Cultural plans and recreation activities. The library branch plays a key role in both these initiatives. I sit on the Cultural Resources Committee for the Municipality.
Sherrill Sherwood, Coordinator of Collections Development sits on the Algonquin Highlands Cultural Resources Committee.
The Branch Services Librarian sits on the Minden Hills Cultural Centre Advisory Committee, and the SIRCH board of directors.
Tourism Stakeholders is part of the Programming and Outreach Coordinator’s position. Haliburton County Public Library is a member of the Chamber of Commerce and we periodically attend their events and they attend ours.
Provincial Involvement
The Board made the decision to participate in E-content advocacy by writing letters to publishers. They have requested that County Council do the same.
Grants
Investigated our eligibility for a hiring incentive from Fleming Crew. If we qualify we will try to make it work with our new hire.
Media
The Library has a regular presence in The Minden Times, The Haliburton Echo, The Highlander, and County Life. The Library also has regular radio spots on CanoeFM and MooseFM. The following are in addition to the scheduled media:
• “Broken Haliburton library window mischief results in arrest” The Haliburton County Echo. February 12, 2019. Pg. 3.
Cardiff, Dorset, Dysart, Gooderham, Highland Grove, Minden Hills, Stanhope, Wilberforce
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• “Algonquin Highlands News” The Highlander. February 21, 2019. Pg. 9.
Facilities
Early morning on Feb. 3 a very inebriated young man broke the front window of the Dysart Branch. The OPP requested an invoice for any costs related to the incident. We billed for staff time.
The walkway beside the building at the Dysart Branch has been blocked off for most of the month due to hazardous conditions. The downspouts and eave trough deposit water on the walkway that then freezes and causes a slipping hazard.
We experienced many weather related closures in February. We will be looking at making sure that our closure policy is as comprehensive as possible to aid in decision making.
The renovations in Gooderham prevented staff and public access to the bathrooms. Arrangements were made to access the bathrooms on the municipal side of the building.
Collection Statistics
On Wednesdays and Fridays we receive a delivery from Southern Ontario Library Service (SOLS) that is comprised of our new books and what we are being lent from other library systems. We also send out what we are lending.
Materials Borrowed in February- 106 Materials Lent in February –133
Materials are circulated throughout our system by our internal courier. The courier runs twice a week, Wednesdays and Saturdays. Material is transported in plastic Rubbermaid bins.
Items in transit in February- 3483*
*our old way using bin count didn’t allow for variations in bin content.
Materials Added and Deleted
There were 586 items added to the collection in February and 1100 items added to date. There were 604 items discarded in February and 1651 titles discarded to date.
Materials Reconsideration in 2019
There have been no requests for material reconsideration this year.
Cardiff, Dorset, Dysart, Gooderham, Highland Grove, Minden Hills, Stanhope, Wilberforce
Page 13 of 24 February 2019 BRANCH SERVICES REPORT Social Media Our followers on Social Media: Facebook Twitter Instagram Pinterest Goodreads February 654 1,006 204 184 87
Electronic Services We have had a number of patron requests for e-content including teaching databases such as Lynda.com and Mango, digital news products such as Canadian Newsstream, Flipster, and Zinio, and digital streaming products such as Hoopla and Freegle. Since the provincial defunding of a standard suite of databases was defunded in 2016, we have struggled to keep up with community needs in terms of e-content. Community Involvement I attended Community Economic Development 101 presented by the Ontario Ministry of Agriculture, Food, and Rural Affairs, and hosted by the Haliburton County Development Corporation. Professional Development I am investigating Crisis Prevention Institute Instructor Certification Training which is being brought to Ontario in Spring 2019 through the Southern Ontario Library Service. This is a train-the-trainer program which would allow me to provide crisis intervention training to HCPL staff, and potentially County staff. I have an email in to CPI for clarification on pricing.
BRANCH ACTIVITIES Tier 3 Branches DYSART Collection Development Dysart branch staff tracked 23 missing and in-transit items, and weeded 240 items from the collection. Readers’ Advisory Highlights Spotlight on Stuart Woods Valentine books Quick reads “What Haliburton is Reading” – new and recently read books that are replenished throughout the day Program Highlights Early Literacy (Family Story Time and Craft) 14 participants Tech Programs (including Tech Time, Q&A) 15 participants Dysart Book Club + Greek for Beginners 12 participants Community Programs (including Reading/Writing and Coffee and Colouring) 5 participants Community of Making Programs (Maker Hub, Mini Makers, Digital Media) 19 participants Outreach Programming (Social Recreation with HHHS) 4 participants
Cardiff, Dorset, Dysart, Gooderham, Highland Grove, Minden Hills, Stanhope, Wilberforce
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Page 14 of 24 The Dysart branch participated in Frost Fest, with a number of events happening within the branch. We estimate we had 150 attendees for these programs.
MINDEN HILLS Collection Development Minden Hills branch staff tracked 23 missing and in-transit items, weeded 280 items from the collection. Readers’ Advisory Highlights Groundhog Day “Have you seen my shirt?” romance novels Red books Healthy heart books (nonfiction) HIFF and Those Other Movies display
Program Highlights Early Literacy (Family Story Time and Craft) 3 participants Community of Making Programs (Mini Makers, Teen Craft, Altered Books) 51 participants Tech Programs (including Tech Time, Q&A) 4 participants Minden Book Club 4 participants Community Programs (Community Living, etc.) 8 participants Outreach Programming (Social Recreation with HHHS) 6 participants Archie Stouffer classes continue their visits, with approximately 57 students per total per month. The Lego table and colouring sheets continue to be popular. 38 water samples were collected at the branch for residential well water testing by HKLPR District Health Unit.
Tier 2 Branches STANHOPE Collection Development Stanhope branch staff tracked 23 missing and in-transit items, and weeded 88 items from the collection. Readers’ Advisory Highlights “Books on the bottom shelf – you don’t want to miss these!” Diverse books selections Program Highlights Tech Time Rural Outreach participants Book Club 3 participants
WILBERFORCE
Collection Development Wilberforce branch staff tracked 23 missing and in-transit items, weeded 65 items from the collection. Readers’ Advisory Highlights Never been Kissed Read – books that have never been checked out Evergreen display Silver Birch nominees display
Cardiff, Dorset, Dysart, Gooderham, Highland Grove, Minden Hills, Stanhope, Wilberforce
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Page 15 of 24 Program Highlights Tech Time Rural Outreach 1 participants Outreach Programming (Social Recreation with HHHS) 12 participants Wilberforce Book Club 13 participants Lego/Board games/Colouring Drop-in 41 participants
Tier 1 Branches
CARDIFF
Collection Development Cardiff branch staff tracked 23 missing and in-transit items and weeded 120 items from the collection. Readers’ Advisory Highlights Non-Fiction/Fiction Display: Anything Canadian from books on Canada to books written by Canadians and books about Canadians – this display is refreshed as needed Display of new books coming in to branch – display changes almost weekly Display of junior books about sports DORSET Collection Development Dorset branch staff tracked 23 missing and in-transit items. Program Highlights Dorset Book Club 6 participants Coffee and Conversation 6 participants Open extra hours for Dorset Snowball – for drum circle and warm-up centre. Readers’ Advisory Highlights Books about hockey and winter sports.
GOODERHAM Collection Development Gooderham branch staff tracked 23 missing and in-transit items and weeded 43 items from the collection. Readers’ Advisory Books with snowy themes from adult books to picture books. Program Highlights Ukulele Jam 3 participants Gooderham Book Club 2 participants HIGHLAND GROVE Collection Development Highland Grove branch staff tracked 23 missing and in-transit items. Readers’ Advisory Highlights “Branch Out!” – books from various genres to encourage readers to read outside of their comfort zone
Cardiff, Dorset, Dysart, Gooderham, Highland Grove, Minden Hills, Stanhope, Wilberforce
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To: Haliburton County Library Board
From: Bessie Sullivan, Library CEO
Re: Targeted fundraising
Date: March 8, 2019
Recommendation That the Library Board establish a Canada Helps donation button on the library website that can raise funds for items currently outside the scope of the libraries’ operating budget. Background There are two key areas where the Haliburton County Public Library (HCPL) is falling behind due to lack of financial resources. These areas are our ability to provide training in and promote maker culture; and our ability to provide e-content including e-books, databases, and downloadable products. The Community of Making was established in an attempt to bridge the digital divide that is often found in rural communities. It was also established with economic development in mind as it has been found to support local entrepreneurs and impart technology skills necessary for employment. E-content allows HCPL to overcome a number of issues such as weather and geography. It is also becoming some users’ preferred way of accessing the library. Rationale To address the above issues we simply need more funding. The proposal is to allow library staff a low effort way to do some targeted fundraising. An example of what this can look like comes from the Orillia Public Library. http://www.orilliapubliclibrary.ca/en/
Budget Implications There are no budget implications as Canada Helps administrates the donations and tax receipts. They retains a small percentage (4%) of the donation to cover their administration costs. They issue receipts on the board’s behalf.
Cardiff, Dorset, Dysart, Gooderham, Highland Grove, Minden Hills, Stanhope, Wilberforce
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STAFF REPORT TO COUNCIL
Department: Parks, Recreation & Trails Staff Name: Chris Card, Manager
Date: April 19, 2018 Report Number: PRT 009-18
Subject: Dorset Library Transition Plan and Capital Costing Requirements ______
Background:
At their regular meeting of January 18, 2018 Council requested that a transition plan with timeline and capital costing be developed for the Dorset branch of the Haliburton County Public Library.
The intended outcome of this report is to seek input on the proposed renovation and establish a project start date.
Transition Plan and Timeline:
Below is a plan which transitions the space over a five month period.
1. Post information at the branch about the transition plan for patrons for a period of three months. This posting will be in the form of a sign and informational handout.
2. During that three month time frame: a. Finalize furniture quotes and complete orders. b. Complete training for the Recreation Centre staff, provided by HCPL. c. Make contact with existing program groups and establish a transition plan.
3. At the end of the three months, the space will close, with the CAP room remaining open and the book drop starting at the same time.
4. All books and existing furnishings would be removed and renovations begin. HCPL would be responsible for the removal of their property and the Township would complete the renovation upgrades.
5. Receive, assemble and install new furnishings and computers.
6. The new space opens in month 5.
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7. A plan would be developed for the renovation of the entranceway to incorporate a check- in/counter space which would be implemented in a future year. Timing of this renovation will depend on the project scope and cost and will require an engineered design approach.
Renovations required:
Remove shelving and existing furnishings. Patch and paint walls. Order, receive assemble and install furniture. Remove glass at entranceway to allow a check in area at the front entrance.
A diagram of the proposed layout and furnishings is attached in appendix A.
Budget:
Item Cost Each # Proposed Total
Work Tables $281.86 2 $563.72
Chairs $139.53 17 $2,372.01 Reception Desk $858.00 1 $858.00 Staff Chairs $232.64 2 $465.28 Filing Cabinet $436.74 1 $436.74 Children’s Desk $484.97 1 $484.97
Children’s Chairs $148.81 1 $148.81
Lounge Chairs $705.00 2 $1,410.00 Coffee Table $191.95 1 $191.95 CAP Computers $1,200.00 6 $7,200.00 Computer Carrels $425.55 6 $2,553.30 Renovations $2,300.00 1 $2,300.00
Estimated Shipping $2,000.00 1 $2,500.00 %10 Contingency $2,148.48 Non Recoverable HST HST $415.95
Total: $24,049.20
Discussion:
No project funds have been budgeted for 2018. That combined with existing projects and staffing considerations it is recommended that the implementation of this plan begins on April 1, 2019 to coincide with the budget cycle.
Recommendation:
THAT Council acknowledges receipt of Parks Recreation & Trails Report PRT 009-18 Dorset Library Transition Plan and Capital Costing Requirements submitted by Chris Card dated April 19, 2018;
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AND FURTHER that Council directs staff to review the project costs as part of the development of the 2019 budget with the intent of implementing on April 1, 2019.
Respectfully Submitted By: Chris Card, Parks, Recreation & Trails Manager
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Appendix A
Layout Overview
Page 21 of 24 Page 5 of 6
Proposed Furniture
Reception Desk
Computer Carrels Computer/Desk Chairs Lounge Area Chairs
Children’s Computer Area Staff Filing Cabinets
Staff Chairs Work Tables
Page 22 of 24 Page 6 of 6
Images from the Dysart Library Branch
CAP Computers Work Tables
Children’s Computers
Lounge Area
Page 23 of 24 Haliburton County Library Board – Annual Work Plan 2019 January Elect chair/vice-chair Set meeting dates – January - June, September - December Approve Preliminary Budget Confirm Annual Work Plan 2019 February Review Strategic Plan – timing and sequence of tasks for 2019 Confirm Annual Work Plan 2019 March Adopt 2019 Budget April Audit Update Review Annual Report Draft May Approve audited 2018 Financial Statements June Review Community Partnerships – Report Schedule Branch Tours September Review of Annual work plan for 2020 Review Facilities Reports October Review Branch hours and fees Holiday Closure Resolution Reminder to be prepared with input for CEO evaluation November Distribute Year-end Board Evaluation Board input to CEO Evaluation Staff Training Report Invite delegation from Friends of the Haliburton County Public Library December Review Year-end Board Evaluation Report on CEO Evaluation – closed session
Monthly Meeting Activities Board orientation – SOLS/Internal Review Policy Strategic Plan Review Working Committee Reports Budget discussions Municipal Updates 2019 Goals Continue with the strategic planning process according to GOV-06 Planning Policy Reinvigorate the Advocacy Committee Engage in ongoing training for Board members (Board Orientation) Continue the established policy review process Further assist the permanent establishment of the Community of Making
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