SCOTTISH EPISCOPAL CHURCH Scottish Charity No SC013925
Total Page：16
File Type：pdf, Size：1020Kb
DIOCESE OF GLASGOW and GALLOWAY SCOTTISH EPISCOPAL CHURCH Scottish Charity no SC013925 DIOCESAN SECRETARY VACANCY The Diocese of Glasgow and Galloway seeks to appoint a Diocesan Secretary. This role is central to the administration of the business of the Diocese. The successful applicant will participate in the work of the Bishop's Staff Group and facilitate the working of the Diocesan Council and the Diocesan Synod. He or she will possess or be able to acquire a working knowledge of both the Scottish Episcopal Church and also the expectations which the Office of the Scottish Charity Regulator places on charitable trustees. The Diocese is committed to a period of ongoing reflection on its own ability to grow. For this reason, it is desirable that the holder of this office possesses skills relating to the management of change. Necessary requirements include excellent administrative and communication skills. An honorarium of £8,480 p.a. is available to the successful applicant. OUTLINE OF THE ROLE OF THE DIOCESAN SECRETARY AT September 2017 People you will work with: Principal duties: Note: These duties are mostly The Bishop – Right Revd Dr Gregor Duncan shared with Christine Hughes, who handles most of The Dean – Very Revd Ian Barcroft the admin, knows what is required, and keeps the The Diocesan Treasurer – Robert Burgon Secretary right The Secretary’s job is to give her the support, backup, information and resources that she Christine Hughes – Bishop’s PA may need Marion Noble – Dean’s PA Iolanthe Stack – Finance/Admin 1) Diocesan Synod (once or twice a year) Assistant a) Planning b) Venue People you will meet and interact with regularly c) Draw up agenda Others who are present at the monthly d) Elections Bishop’s Staff Group – Synod Clerk, e) Speakers Provost, Canon Missioner. f) Material from General Synod Members of Diocesan Council g) Minutes Conveners of Development Teams h) Report to General Synod People you will meet and/or interact with from 2) General Synod (once a year) time to time: a) Pre-Synod Meeting SEC Secretary General b) Calling alternates Diocesan Registrar c) Review and Act on Synod outcomes Diocesan Auditor Diocesan Chancellor 3) Diocesan Council (four times a year) Diocesan Child Protection Officer a) Arranging venues Provincial PVG Officer b) Prepare agenda Provincial PVG administrator c) Call meeting Provincial Communications Officer d) Produce and Circulate Minutes DNS Editor Provincial Treasurer 4) Bishop’s Staff Group (monthly) Diocesan clergy a) Collect reports Diocesan Lay Reps b) Prepare agenda c) Produce and Circulate Minutes Regional Council Secretaries and Conveners d) Publish Digest Vestry Secretaries 5) Staff Line Manager Reference Documents: a) Staff meetings The SEC Code of Canons b) Contracts of employment Diocesan Constitution c) Annual review of salaries Diocesan Financial Regulations d) Support and personnel matters SEC Directory (Red Book) Blue Book of Diocesan charges 6) General OSCR information a) Procedures and protocols Diocesan website b) Diocesan meetings calendar Provincial website c) Issuing guidance notes Diocesan Budget d) Improvement projects e) Handling queries Place of work: f) Facilitating Diocesan Communications Current incumbent works from home, by phone and (under review) e-mail, with visits to the office 3 or 4 times per g) Attend General Synod (optional) month, more frequently when needed, not at all at times, or when on holiday. The Diocesan Centre Manager is Christine Hughes who deals with most of the business. A desk is available within the Centre for you to use. .