1. SKEGNESS TOWN COUNCIL

Minutes of the Council Meeting

Held at 7:15pm on Wednesday, 3rd October 2018

Present: Councillor S Dennis (Town Mayor) in the Chair.

Councillors: M C Anderson, Mrs S Blackburn, D Brookes, T Burnham, D Cargill, M Dannatt, D R Edginton, Miss E Freeman, G Ellis, M Gabbitas, P Gaskell, M Gray (Deputy Mayor), R Hall, D Kirk and S R Kirk.

Invited: Rev M Holdershaw (Mayors Chaplain)

Absent: Cllr N Cooper

Officers: Town Clerk and Deputy Town Clerk

Twelve members of the public were in attendance, one member of the press was present.

C 90. MINUTES OF LAST MEETING (Agenda Item 1)

It was proposed, seconded and RESOLVED: That the minutes of the last Council meeting held on Wednesday 26th September 2018 be confirmed as a correct record.

C 91. APOLOGIES (Agenda Item 2)

An apology for absence was received from Councillor J Byford, J Brookes, J Carpenter and C Macey.

C 93. DECLARATIONS OF INTEREST (Agenda Item 3)

No declarations of interest were made.

C 94. PUBLIC PARTICIPATION (Agenda Item 4)

Mrs P Philips, a previous Town Councillor for Skegness, spoke in support of the motion, item 12.

C 95. THE TOWN MAYOR’S ANNOUNCEMENTS & CORRESPONDENCE (Agenda Item 5)

The Town Mayor informed Council that a list of Mayoral events has been 35

posted on the Council website, Facebook and Twitter. The Mayor then went on to announce the sad passing of Michael Cotterill, a future presentation from the Wellbeing Service and the Town Criers recent achievements.

The Mayor then announced that Skegness Town Council had won the 2018 Cemetery of the Year Silver Award, for St Mary’s Cemetery in Winthorpe. A presentation was made to the grounds team and both the Mayor, Town Clerk and Councillors congratulated the whole team on this wonderful achievement.

C 96. SCHEDULE OF PAYMENTS FOR APPROVAL (Agenda Item 6)

The Town Clerk reported on a schedule of payments made between 28th August 2018 and 24th September 2018 as shown in Appendix A to these minutes.

It was proposed, seconded and RESOLVED: That the schedule be approved.

C 97. QUESTIONS TO AND COMMENTS FROM THE LINCOLNSHIRE POLICE REPRESENTATIVE (Agenda Item 7)

None received.

C 98. REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE BODIES (Agenda Item 8)

None received.

C 99. REPORTS BY DISTRICT AND COUNTY COUNCILLORS (Agenda Item 9)

None received.

C100. PLANNING & PLANNING POLCIY COMMITTEE MEETING MINUTES (Agenda Item 10)

It was proposed, seconded and RESOLVED: That That the Minutes of the Planning & Planning Policy Committee Meeting held on Tuesday, 18th September 2018 be approved and the resolutions within be adopted.

36

C101. ELDC FORESHORE AND PARTNER FEEDBACK (Agenda Item 11)

It was proposed, seconded and RESOLVED: That the report be noted.

C102. MOTIONS (Agenda Item 12)

We request that Skegness Town Council on behalf of all Skegness residents look at the listing and protection of the fountain already in place and Skegness Town Council to nominate the Fairy Dell and fountain as an asset of community value under the Localism Act which is sited as a feature of the Fairy Dell southern foreshore, and that on behalf of Skegness residents we request that The Fairy Dell is a protected feature on the southern foreshore and that no future plans by ELDC will impact or lead to the removal of this such time- honoured free family-focused facility, safeguarding both the fountain and fairy Dell for Skegness Residents to enjoy for generations to come.

Proposed by Cllr G Ellis Seconded by Cllr D Brookes

A discussion took place and the Town Clerk informed Council that due to other projects there was a lack of officer resource to support this and that a Councillor Task and Finish group be established to look at the listing and to prepare the nomination application for an asset of community value, in order to take this forward in a timely manner.

It was proposed, seconded and RESOLVED: That the motion be supported.

A Task and Finish Group was then set up with the following members: Cllrs D Brookes, M Dannatt, G Ellis, M Gabbitas and S Kirk.

C103. ASSET TRANSFER PROGRESS (Agenda Item 13)

The Town Clerk gave a verbal report on the progress with regards to proposed assets to be transferred from ELDC to Skegness Town Council. The Town Clerk informed Council of a delay by ELDC in getting the necessary reports to ELDC Executive Board and Council until 5th December 2018. This delay could impact the programme of work for the community building and the budget setting process. The Town Clerk also confirmed that he had communication from ELDC regarding the public toilets and that there would be an opportunity for this Council to consider being involved in any contract to maintain the public toilets in Tower Gardens. A discussion took place. 37

It was proposed, seconded and RESOLVED: That the report be noted.

C104. RATE RELIEF REQUEST (Agenda Item 14)

It was proposed, seconded and RESOLVED: That the application from Sandwell Multi- care be supported.

C105. NOTICE OF CONCLUSION OF AUDIT (Agenda Item 15)

It was proposed, seconded and RESOLVED: That the notice of conclusion of audit be noted.

C106. REMEMBRANCE PARADE 2018 (Agenda Item 16)

The Deputy Town Clerk gave a short verbal update, expressing the need for volunteer marshals for the event and asking for help in promoting this.

It was proposed, seconded and RESOLVED: That the verbal report be noted.

C107. CHRISTMAS OPENING HOURS (Agenda Item 17)

It was proposed, seconded and RESOLVED: That the Council office be closed from 4:30pm on Friday 21st December 2018 and reopens on Wednesday 2nd January 2019.

C108. TOWN OFFICE COUNCIL LEASE (Agenda Item 18)

The Town Clerk presented correspondence from ELDC in relation to the office lease.

It was proposed, seconded and RESOLVED: That Council agrees for arrangements to be made for a further three year lease on offices in the Town Hall with a notice period of 6 months.

The meeting closed at 8.07pm 38 Skegness Town Council Appendix A Current Account

List of Payments made between 28/08/2018 and 24/09/2018

Date Payee Ref Amount Detail

28/08/18 Burdetts Garage 005189 131.16 Van repair 29/08/18 Lloyds Bank 13 22.74 Bank Charges 31/08/18 Konica Minolta EB208 78.26 Photocopier Lease 31/08/18 Jewson Builders EB208 12.08 Public Property Materials 31/08/18 Screwfix EB208 73.98 2 x Work Boots 31/08/18 Tudor Environment EB208 137.46 Public Property Materials 31/08/18 East Lindsey District Council EB208 410.83 Office Rent 31/08/18 East Lindsey District Council EB208 816.67 Units rent 31/08/18 Eastern Shires Purchasing Org EB208 35.86 Public property materials 31/08/18 National Ass Memorial Masons EB208 240.00 NAMM training course 31/08/18 Charles H Hill Ltd EB208 212.74 Machinery Parts 31/08/18 Daisy Communications EB208 24.60 Office telephone 31/08/18 Sid Dennis & Sons Ltd EB208 419.50 Green Waste & Skips 31/08/18 Sid Dennis & Sons Ltd EB208 279.34 Cemetery bins 04/09/18 Tudor Environment EB210 21.72 2 x Fan Rakes 04/09/18 Travis Perkins EB210 203.52 Public Property Materials 04/09/18 Anglian Water EB210 45.41 Unit 1E Rates 04/09/18 Anglian Water EB210 42.32 Unit 1D Water Rates 04/09/18 HM Customs & Excise EB210 3,674.36 PAYE mth 5 contributions 04/09/18 Lincolnshire County Council EB210 3,798.38 Pension contributions mth 5 04/09/18 Charles H Hill Ltd EB210 43.75 Machinery parts 04/09/18 Lumalite EB210 7,243.20 Xmas Illuminations 12/09/18 Fuelgenie DD 486.80 Petrol & Diesel 18/09/18 O2 DD 54.91 Mobile Phone 22/09/18 Anglian Water DD 17.00 Unit 1A Water Rates 22/09/18 Anglian Water DD 16.50 Unit 1B Water Rates 24/09/18 TalkTalk DD 29.05 Office Broadband

Total Payments 18,572.14

39 Skegness Town Council Petty Cash Payments List of Payments made between 03/07/2018 and 24/09/2018

Date Payee Ref Amount Detail

03/07/18 Morrisons PC43 7.00 Coffee & creamer 03/07/18 Morrisons PC43 0.50 Milk 03/07/18 Morrisons PC43 5.00 WD40 03/07/18 Allotment Holder PC44 5.00 Allotment deposit returned 09/07/18 PC World PC45 69.99 Modem Router 10/07/18 Fishers PC46 45.00 Spare key for Van 02/08/18 Fishers PC47 7.00 2 x spare keys for office door

Total Payments 139.49

40 Page 1

Skegness Town Council 6. Current Account

List of Payments made between 24/09/2018 and 26/10/2018

Date Payee Ref Amount Detail

24/09/18 Eastern Shires Purchasing Org EB211 16.21 First Aid Items 24/09/18 Viking Direct EB211 95.32 Postage and Stationery 24/09/18 RBS Software Solutions EB211 342.00 Cemeteries Software 24/09/18 East Lindsey District Council EB211 410.83 Office Rent Sept 24/09/18 East Lindsey District Council EB211 816.67 Industrial Units rents 24/09/18 Charles H Hill Ltd EB211 1.15 Machinery parts 24/09/18 Workwear Express EB211 86.14 Workwear 24/09/18 PKF Littlejohn LLP EB211 1,200.00 Audit Fee 24/09/18 Anglian Water EB211 57.73 Allotment water rates 24/09/18 Sid Dennis & Sons Ltd EB211 291.66 Cemetery Bins 24/09/18 The Bodyshop Skegness Ltd EB211 1,752.06 Van repair 24/09/18 Lloyds Bank CC-AUG 32.00 Credit Card Annual Fee 24/09/18 DVLA CC-AUG 252.50 Van Tax 24/09/18 RICS CC-AUG 5.95 RICS resources 24/09/18 Go Daddy CC-AUG 95.90 Domain Names 24/09/18 Johnston Press CC-AUG 288.00 Advert re operators licence 24/09/18 DVLA CC-AUG 252.50 Van Tax 24/09/18 Post Office CC-AUG 12.83 Red labels 24/09/18 Staff Salaries EB212 15,373.50 Satff Salaries 24/09/18 Information Commissioner DD 35.00 ICO Registration 28/09/18 Lloyds Bank 25 19.21 Bank charges 30/09/18 Cllr M Anderson EB213 100.00 Councillor Allowance 30/09/18 Cllr D Brookes EB213 125.00 Councillor Allowance 30/09/18 Cllr J Carpenter EB213 100.00 Councillor Allowance 30/09/18 Cllr N Cooper EB213 125.00 Councillor Allowance 30/09/18 Cllr S Dennis EB213 180.00 Councillor & Mayors Allow 30/09/18 Cllr D Edginton EB213 100.00 Councillor Allowance 30/09/18 Cllr S R Kirk EB213 125.00 Councillor Allowance 30/09/18 Cllr C Macey EB213 137.50 Councillor Allowance 30/09/18 Cllr G Gray EB213 125.00 Councillor Allowance 30/09/18 Cllr T Burnham EB213 100.00 Councillor Allowance 30/09/18 Cllr J Byford EB213 125.00 Councillor Allowance 30/09/18 Cllr D Cargill EB213 100.00 Councillor Allowance 30/09/18 Cllr D Kirk EB213 125.00 Councillor Allowance 30/09/18 Cllr M Dannatt EB213 100.00 Councillor Allowance 30/09/18 Cllr M Gabbitas EB213 125.00 Councillor Allowance 30/09/18 Cllr S Blackburn EB213 125.00 Councillor Allowance 30/09/18 Cllr J Brookes EB213 125.00 Councillor Allowance 30/09/18 Cllr E Freeman EB213 100.00 Councillor Allowance 30/09/18 Cllr R Hall EB213 100.00 Councillor Allowance 08/10/08 DVSA CC27 257.00 Vehicle Operators Licence 10/10/18 Burdetts Garage 5190 217.20 Van mot and service 10/10/18 TalkTalk DD 30.20 Office Broadband 10/10/18 Travis Perkins EB214 227.92 Top Soil and Plywood Page 2

Skegness Town Council Current Account

List of Payments made between 24/09/2018 and 26/10/2018

Date Payee Ref Amount Detail 10/10/18 Daisy Communications EB214 21.52 Office telephone 10/10/18 Screwfix EB214 167.94 Replacement drill and bits 10/10/18 Workwear Express EB214 69.07 Workwear 10/10/18 P and R Decorators EB214 15.30 Paint & Brush 10/10/18 Tudor Environment EB214 387.17 Public Property Materials 10/10/18 LALC EB214 8.50 First Aid Course 10/10/18 HM Customs & Excise EB214 3,940.45 PAYE contributions 10/10/18 Lincolnshire County Council EB214 3,768.45 Pension contributions 10/10/18 East Lindsey District Council EB215 410.83 Office Rent Oct 10/10/18 East Lindsey District Council EB215 374.00 Contribution to office accommo 10/10/18 East Lindsey District Council EB215 816.67 Units rent 10/10/18 Screwfix EB215 29.99 Work boots 10/10/18 Charles H Hill Ltd EB215 165.05 Husqvarna mower repairs 10/10/18 LALC EB215 27.00 Councillor Training 10/10/18 Travis Perkins EB215 35.94 Public Property Materials 10/10/18 Daisy Communications EB215 25.18 Office telephone 10/10/18 Sid Dennis & Sons Ltd EB215 227.38 Waste Disposal 10/10/18 Eon EB215 13.38 Electricity - lamps 12/10/18 Fuelgenie DD 729.77 Petrol & Diesel 16/10/18 Burdetts Garage 005191 193.78 Van repairs 18/10/18 O2 DD 54.91 Mobile phone 22/10/18 Anglian Water DD 17.00 Unit 1A Water Rates 22/10/18 Anglian Water DD 16.50 Unit 1B Water Rates 24/10/18 TalkTalk DD 30.20 Office Broadband 26/10/18 Staff Salaries EB217 16,247.05 Staff Salaries 26/10/18 Cllr Sid Dennis EB217 80.00 Mayors Allowance 26/10/18 G F Tomlinson Building Ltd EB216 19,928.55 Pre-construction charges 26/10/18 Tudor Environment EB216 13.32 Sand bags re parade 26/10/18 Travis Perkins EB216 34.74 Public Property Materials

Total Payments 72,261.62 SKEGNESS TOWN COUNCIL 10.

Minutes of the Planning & Planning Policy Committee Meeting

Held at 7.00 pm on Tuesday, 9th October 2018

PRESENT: Councillor C Macey in the Chair.

Councillors M Anderson, S Blackburn, T Burnham, D Cargill, M Dannatt, G Ellis, M Gabbitas, R Hall and M Gray.

Officers: Town Clerk, Deputy Town Clerk.

Absent: Councillor J Carpenter and S Dennis (Mayor).

Three members of the public were present.

P54. MINUTES OF LAST MEETING (Agenda Item 1)

It was proposed, seconded and RESOLVED: That the Minutes of the Planning and Planning Policy Committee meeting of Tuesday 18th September 2018 approved by Council on 3rd October 2018 be noted.

P55. APOLOGIES (Agenda Item 2)

Apologies for absence were received from Councillors D Brookes and J Byford.

P56. DECLARATIONS OF INTEREST (Agenda Item 3)

Cllr C Macey item 4.6 – Category B trustee. Cllr M Dannatt item 4.8– Category A similar business.

P57. APPLICATION S/0153/01785/18 – Mr. & Mrs. L. Scott, Eastview, Buckthorn Avenue, Skegness, PE25 3DE (Agenda Item 4.1)

Proposal: Planning Permission - Extension and alterations to the existing dwelling to provide a ground floor lounge, porch, bedroom and shower room.

It was proposed, seconded and RESOLVED: That the application be supported.

P58. APPLICATION S/153/01831/18– Mr. & Mrs. D. Clarke, 66 St Andrews Drive, Skegness, PE25 1DL. (Agenda Item 4.2)

Proposal: Planning Permission - Conversion of the existing detached garage to provide a granny annexe.

– 14 –

It was proposed, seconded and

RESOLVED: That the application be supported.

P59. APPLICATION S/153/01829/18– UK Piers Ltd, Skegness Pier, Grand Parade, Skegness, PE25 2UE (Agenda Item 4.3)

Proposal: Planning Permission - Alterations to the first floor of the existing building to provide additional windows and doors and provision of decking to provide additional seating areas.

It was proposed, seconded and

RESOLVED: That the application be supported.

P60. APPLICATION S/153/01784/18– Mrs. P. K. Wilkinson, 67 Kingfisher Drive, Beacon Park Home Village, Skegness, PE25 1TQ (Agenda Item 4.4)

Proposal: Planning Permission - Extension and alterations to the existing park home to provide a conservatory and replacement windows and doors

It was proposed, seconded and

RESOLVED: That the application be supported.

P61. APPLICATION S/153/01859/18– Mr. T. Pears, 17 Westfield Drive, Skegness, PE25 2DX (Agenda Item 4.5)

Proposal: Planning Permission - Extension and alterations to existing dwelling to provide an en-larged kitchen diner, a reception room, a bathroom and a utility room, existing garage on site to be removed.

It was proposed, seconded and

RESOLVED: That the application be supported.

P62. APPLICATION S/153/01867/18 – Winthorpe Community Centre, The Former Seathorne Methodist Church, Roman Bank, Skegness (Agenda Item 4.6)

Proposal: Planning Permission - Change of use and conversion of the existing building used as warehouse/ storage and display to provide a community centre.

Cllrs C Macey declared a Category B interest and did not participate in this item.

Cllr M Gabbitas in the Chair for this item.

It was proposed, seconded and

RESOLVED: That the application be supported.

– 15 –

P63. APPLICATION S/153/01851/18– Mr. D. Cheney, Byron House, 104 Drummond Road, Skegness, PE25 3EH (Agenda Item 4.7)

Proposal: Planning Permission - Extension and alterations to existing dwelling to provide an en-larged kitchen diner, a reception room, a bathroom and a utility room, existing garage on site to be removed.

It was proposed, seconded and

RESOLVED: That the application be supported.

P64. APPLICATION S/153/01894/18 – Tarantino’s Restaurant, 21 Drummond Road, Skegness, PE25 3EB (Agenda Item 4.8)

Proposal: Planning Permission - Change of use, conversion of and alterations to the existing taxi office to form an extension to the existing restaurant.

Cllrs C Macey declared a Category A interest and withdraw for this item.

Cllr M Gabbitas in the Chair for this item.

It was proposed, seconded and

RESOLVED: That the application be supported.

P65. APPLICATION S/153/01891/18– Mr. G. Hawkins, Skegness Sands Holiday Village, Winthorpe Avenue, Skegness, PE25 1QZ (Agenda Item 4.9)

Proposal: Planning Permission - Erection of a building to be used for storage and maintenance, construction of an internal access road and 10no. associated parking spaces.

It was proposed, seconded and

RESOLVED: That the application be supported.

P66. APPLICATION S/153/01838/18– Mr. & Mrs. Moore, 23 Seacroft Drive, 104 Drummond Road, Skegness, PE25 3EH (Agenda Item 4.10)

Proposal: Planning Permission - Extension and alterations to existing dwelling to provide an en-larged kitchen diner, a reception room, a bathroom and a utility room, existing garage on site to be removed.

It was proposed, seconded and

RESOLVED: That the application be supported.

P67. APPLICATION S/153/01896/18– Mr. R. Smith, 58-64 Lumley Road, Skegness, PE25 3NG (Agenda Item 4.11)

– 16 –

Proposal: Planning Permission - Installation of 1no. new air conditioning condenser unit to be located on the roof of existing retail premises.

It was proposed, seconded and

RESOLVED: That the application be supported.

P68. APPLICATION S/153/01929/18– Mr. & Mrs. C Jones, 298 Roman Bank, Skegness, PE25 1QP (Agenda Item 4.12)

Proposal: Planning Permission - Rear extension and alterations to existing bungalow to form enlarged lounge.

It was proposed, seconded and

RESOLVED: That the application be supported.

P69. ENFORCEMENT & INVESTIGATION NOTICES (Agenda Item 5)

It was proposed, seconded and RESOLVED: That the enforcement and investigation notices be noted.

P70. NEIGHBOURHOOD DEVELOPMENT PLAN (Agenda Item 6)

Nothing to report

The meeting closed at 7.17pm.

– 17 – 11.

SKEGNESS TOWN COUNCIL

Minutes of the Direction & Strategy Committee Meeting

Held at 7.00 pm on Wednesday, 27th September 2018

PRESENT: Councillor S Dennis (Town Mayor) in the Chair. Councillors S Blackburn, T Burnham, D Brookes, D R Edginton, M Gabbitas, Mrs M Gray (Deputy Mayor), D Kirk and S Kirk. Officers: Town Clerk and Deputy Town Clerk

D 01. TO CONFIRM CHAIRMAN (Agenda Item 1)

It was proposed, seconded and RESOLVED: that Cllr S Dennis (Town Mayor) be appointed as Chairman for the ensuing year.

D 02. MINUTES OF THE LAST MEETING (Agenda Item 2)

It was proposed, seconded and RESOLVED: That the minutes of the Direction & Strategy Committee meeting of Wednesday 22nd March 2017, approved by Council on Wednesday 5th February 2017, be noted.

D 03. APOLOGIES (Agenda Item 3)

Apologies for absence were received from Councillor M Anderson, G Ellis and P Gaskell.

D 04. DECLARATIONS OF INTEREST (Agenda Item 4)

There were no Declarations of Interest.

D 05. CALL FOR EVIDENCE – SEASIDE TOWNS (Agenda Item 5)

The Town Clerk presented the draft response to the call for evidence. A discussion took place and small amendments were made to answers 4, 10 and 16.

It was proposed, seconded and RESOLVED: That the amended response be approved and submitted.

¤ – 1 –

D 06. CEMETERY LAND (Agenda Item 6)

The Town Clerk presented the Cemetery Land report to consider an offer made in respect of potential cemetery land. A discussion took place.

It was proposed, seconded and

RESOLVED: That it be recommended that Council purchase the land subject to detailed agreement being reached.

D 07. BUDGET 2019/20 & BUSINESS PLAN 2019-23 (Agenda Item 7)

The Town Clerk presented the Budget 2019/20 and Business Plan 2019-23 report to consider proposals and make recommendations to Council in respect of the Councils Business Plan and Budget. The Town Clerk went through the updated business plan and associated action plan, draft budget with supporting information, and projected outturn. The Town Clerk answered any questions. A discussion took place.

It was proposed, seconded and

RESOLVED: That recommendations be made to Council to:-

a) approve the revised 2019-23 business plan and action plan.

b) approve the proposed draft budget 2019/20 in respect of those areas within the committee’s remit.

The meeting closed at 8.40 pm.

¤ – 2 – 12. SKEGNESS TOWN COUNCIL

Minutes of the Business & Resources Committee Meeting

Held at 7.00 pm on Wednesday, 24th October 2018

PRESENT: Councillor M Gray (Deputy Mayor) in the Chair.

Councillors J Brookes, D Cargill, J Carpenter, D Edginton, G Ellis, P Gaskell

Officers: Town Clerk and Deputy Town Clerk

Absent: Councillor R Hall

One member of the public was present.

B 7. MINUTES OF THE LAST MEETING (Agenda Item 1)

It was proposed, seconded and RESOLVED: To note that the minutes of the Business & Resources Committee meeting of Wednesday, 25th July 2018 were approved and adopted by Council on Wednesday, 1st August 2018.

B 8. APOLOGIES (Agenda Item 2)

Apologies were received from Cllrs D Brookes, J Byford, S Dennis (Mayor) and C Macey.

B 3. DECLARATIONS OF INTEREST (Agenda Item 3)

There were no declarations of interest given.

B 4. GOVERNANCE REPORT QUARTER 2 (Agenda Item 4)

The Town Clerk presented the Governance & Performance report for quarter 2 and went through the income & expenditure, risk register and outstanding actions in detail. The Town Clerk highlighted the current risks and uncertainties, especially around the asset transfer project, community building in Tower Gardens and Brexit.

The Town Clerk answered any questions and took comments from Councillors.

It was proposed, seconded and RESOLVED: That

– 3 –

a) The report Governance Report for the second quarter of 2018/19 and associated appendices be received and noted. b) No changes or additional governance/performance information is required for future reports. c) The amended Risk Register be approved. d) The Town Clerk was asked to investigate the condition of the bark covering on Castleton Boulevard. No other actions are identified arising as a result of the report. e) There are no issues of concern are identified for Council.

B 5. BUDGET 2019/20 (Agenda Item 5)

The Town Clerk presented the Budget Report and provisional Budget for 2019/20 to identify the required future operational budget to deliver the Council’s current service levels and make recommendations to Council. The proposed cemetery and allotment fees for 2019/20 were also presented. The Town Clerk explained the uncertainties and risks around asset transfers and explained that actual income and expenditure would not be known until this Council were managing these assets.

The Town Clerk answered any questions on budget items and proposed fees.

It was proposed, seconded and

RESOLVED: That recommendations be made to Council at the budget setting meeting: -

a) To set the allotment rent rate at £35.00 per annum from 1st April 2019. b) To approve the proposed cemetery fees and charges, as set out in appendix B from 1st April 2019. c) Approve the proposed Budget for 2019/20, subject to any subsequent changes identified.

The meeting closed at 8.20pm

– 4 – 13.

SKEGNESS TOWN COUNCIL

REPORT TO: COUNCIL 7TH NOVEMBER 2018 BY: TOWN CLERK SUBJECT: Councillor Allowances

PURPOSE: To inform Council about a decision relating to Council Allowances for Co-opted Councillors and to seek authorisation for the Council’s Local Association of Local Councils (LALC) representative to take up the issue Nationally.

. 1 BACKGROUND

1.1 Recently a Lincolnshire Council has had the payment of allowances to co- opted councillors subject to a judicial review.

1.2 It was determined that the law does not appear (currently) to permit this.

1.3 STC has two co-opted Councillors who have received the first quarterly payment of the allowance. As a result of the outcome of the judicial review, the Town Clerk has ceased all payments of allowances to co-opted Councillors and has agreed a plan to recoup the allowance paid in the first quarter by offsetting this against legitimate expense claims which can still be paid. This will regularise the payments made.

1.4 The legislative problem seems to be a matter of definition. Some legislation talks about “elected” members which if interpreted literally excludes those co-opted. In all other respects elected and co-opted Councillors perform the same function, incur the same expenses and have the same legal obligations. It seems that the current legislation is unfair in this respect and probably just poorly written. There was a previous attempt to correct this anomaly and a Statutory Instrument was issued by a Minister to correct this, but the underlying legislation under which this SI was issued appears to have been superseded in respect of Town and Parish Councils without a suitable replacement. Principal Authorities can pay Co-opted Councillors allowances.

2 PROPOSALS

2.1 It is proposed that the Council asks LALC to take this up and raise it with the National Association with a view to getting the law changed. Whilst in

Skegness there is often sufficient candidates for election at the main election, this is not always the case especially when a Councillor steps down mid-term. There is a need to be able to attract suitable candidates and a modest allowance covers the out of pocket expenses and opens it up to those that may otherwise struggle. In towns and larger parishes there is often a considerable number of meetings and working groups to attend as well as the cost of phone calls, printer paper and other incidentals.

2.2 LALC are already aware of the situation and following discussions with their Chief Executive, they have asked that if the Council wish to take this up, then to please raise the matter through the local representative. They will then liaise with other Lincolnshire Councils and NALC to see what the appetite is for NALC to raise this with Government.

3 RECOMMENDATIONS

3.1 a) To note the changes identified in the report and the action taken by the Town Clerk b) Request that the matter be raised with LALC by the local representative.

FOR DECISION

For information relating to this report please contact The Town Clerk, Town Hall Skegness or email [email protected]

Background papers – None

14.

REVIEW OF POLLING DISTRICT, POLLING PLACES AND POLLING STATIONS 2018

(ACTING) RETURNING OFFICER’S (DRAFT) PROPOSALS

BOSTON & SKEGNESS CONSTITUENCY EAST LINDSEY DISTRICT COUNCIL REVIEW OF POLLING DISTRICTS, POLLING PLACES AND POLLING STATIONS 2018

Current Ward Current Area/parish Current Polling Place Current Polling Station (Acting) Returning Officer’s polling Proposals/Comments district code Burgh le Marsh TC Burgh le Marsh Areas within the Parish of Burgh W I Hall, Orby Road, Burgh le No identified problems or issues Le Marsh Marsh No change proposed Croft TB Bratoft Areas within the Parish of Bratoft Church Room, Bratoft To relocate the electors from the current polling station to Irby & Bratoft Village Hall which is a purpose built venue. The number of electors to be affected will be 106 – 19 of which have postal arrangements. The proposed polling station would therefore be split into 2 - Polling District (TB) Bratoft and Polling District (TL) Irby in the Marsh Proposed Change TE Croft Areas within the Parish of Croft Parish Room, Pinchbeck Lane, No identified problems or issues Croft No change proposed TG Firsby Areas within the Parish of Firsby Irby & Bratoft Village Hall, No identified problems or issues an Irby in the Marsh Brambleberry Lane, Irby No change proposed TJ Great Steeping Areas within the Parish of Great Great Steeping Primary School, No identified problems or issues Steeping Victorian Classroom, Main No change proposed Road, Great Steeping TL Irby in the Marsh Areas within the Parish of Firsby Irby & Bratoft Village Hall, No identified problems or issues an Irby in the Marsh Brambleberry Lane, Irby No change proposed TM Little Steeping Areas within the Parish of Little Village Hall, Station Road, Little No identified problems or issues Steeping Steeping No change proposed TT Thorpe St Peter Areas within the Parish of Thorpe Methodist Schoolroom, No identified problems or issues St Peter Fendykes, Thorpe St Peter No change proposed Friskney TF Eastville Areas within the Parish of Village Hall, Station Road, No identified problems or issues Eastville, Midville and New Eastville No change proposed Leake TH Friskney Areas within the Parish of Village Hall, Church End, No identified problems or issues Friskney Friskney No change proposed TN1 Midville Areas within the Parish of Village Hall, Station Road, No identified problems or issues Eastville, Midville and New Eastville No change proposed EAST LINDSEY DISTRICT COUNCIL REVIEW OF POLLING DISTRICTS, POLLING PLACES AND POLLING STATIONS 2018

Current Ward Current Area/parish Current Polling Place Current Polling Station (Acting) Returning Officer’s polling Proposals/Comments district code Leake TN2 New Leake Areas within the Parish of Village Hall, Station Road, No identified problems or issues Eastville, Midville and New Eastville No change proposed Leake Halton Holegate TQ Stickford Areas within the Parish of Community Centre, Church No identified problems or issues Stickford Road, Stickford No change proposed Ingoldmells TA Addlethorpe Areas within the Parish of Methodist Schoolroom, The Methodist Schoolroom is now Addlethorpe Addlethorpe closed due to structural problems with the building. After investigating other possibilities within the parish there are no alternatives. It is therefore proposed that the electors of Addlethorpe be relocated to St Peters Hall, High Street, Ingoldmells – this building will have 2 polling stations – proposed change TK Ingoldmells Areas within the Parish of St Peters Hall, High Street, No identified problems or issues Ingoldmells Ingoldmells No change proposed Scarbrough & TP -C Scarbrough No 1 Areas within the Parish ward of Methodist Church Hall, Algitha No identified problems or issues to Seacroft Scarbrough Road, Skegness polling station. No change proposed See appendix A for changes to Parish Wards. TP -D Scarbrough No 2 Areas within the Parish ward of OAP Assembly Hall, Lincoln No identified problems or issues to Scarbrough Road, Skegness polling station. No change proposed See appendix A for changes to Parish Wards. TP -E Seacroft No 1 Areas within the Parish ward of The Vine Hotel, Vine Road, No identified problems or issues to Seacroft Skegness polling station. No change proposed See appendix A for changes to Parish Wards. TP -F Seacroft No 2 Areas within the Parish ward of St Pauls Baptist Church Hall, No identified problems or issues to Seacroft Beresford Avenue, Skegness polling station. No change proposed See appendix A for changes to Parish EAST LINDSEY DISTRICT COUNCIL REVIEW OF POLLING DISTRICTS, POLLING PLACES AND POLLING STATIONS 2018

Current Ward Current Area/parish Current Polling Place Current Polling Station (Acting) Returning Officer’s polling Proposals/Comments district code Wards. TP -K Seacroft No 3 Areas within the Parish ward of St Pauls Baptist Church Hall, No identified problems or issues to Seacroft Beresford Avenue, Skegness polling station. No change proposed See appendix A for changes to Parish Wards. Sibsey & TD -A Carrington (North) Areas within the Parish of Town Hall, Main Road, New No identified problems or issues Stickney Carrington (North) and West Fen Bolingbroke No change proposed TD -B Carrington (South) Areas within the Parish of Village Hall, Main Road, No identified problems or issues Carrington (South) Carrington No change proposed TI Frithville & Westville Areas within the Parish of Village Hall, Church Corner, No identified problems or issues Frithville and Westville Frithville No change proposed TO -A Sibsey (North) Areas within the Parish of Sibsey Village Hall, Northlands, Sibsey No identified problems or issues (North) No change proposed TO -B Sibsey (South) Areas within the Parish of Sibsey Village Hall, Frithville Road, No identified problems or issues (South) Sibsey No change proposed TR Stickney Areas within the Parish of Youth Centre, Hall Lane, No identified problems or issues Stickney Stickney No change proposed TS1 Langriville Areas within the Parish of Chapel Schoolroom, Gipsey No identified problems or issues Langriville Bridge, Boston No change proposed TS2 Thornton le Fen Areas within the Parish of Chapel Schoolroom, Gipsey No identified problems or issues Thornton le Fen Bridge, Boston No change proposed TW West Fen Areas within the Parish of Town Hall, Main Road, New No identified problems or issues Carrington (North) and West Fen Bolingbroke No change proposed St Clements TP -A St Clements No 1 Areas within the Parish ward of St Clements Hall, Off Church No identified problems or issues to St Clements Road North, Skegness polling station. No change proposed See appendix A for changes to Parish Wards. TP -B St Clements No 2 Areas within the Parish ward of St Clements Hall, Off Church No identified problems or issues to St Clements Road North, Skegness polling station. No change proposed See appendix A for changes to Parish Wards. EAST LINDSEY DISTRICT COUNCIL REVIEW OF POLLING DISTRICTS, POLLING PLACES AND POLLING STATIONS 2018

Current Ward Current Area/parish Current Polling Place Current Polling Station (Acting) Returning Officer’s polling Proposals/Comments district code Wainfleet TU Wainfleet All Saints Areas within the Parish of Coronation Hall, High Street, No identified problems or issues Wainfleet All Saints Wainfleet All Saints No change proposed TV Wainfleet St Mary Areas within the Parish of Community Hall, St Michael’s No identified problems or issues Wainfleet St Mary Lane, Wainfleet St Mary No change proposed Winthorpe TP -G Winthorpe No 1 Areas within the Parish ward of Town Hall, North Parade, No identified problems or issues to Winthorpe Skegness polling station. No change proposed See appendix A for changes to Parish Wards. TP -H Winthorpe No 2 Areas within the Parish ward of The Miners Retreat, Winthorpe Closure of the Miners Retreat – Winthorpe Avenue, Skegness Alternative - Nursery Unit, Seathorne Primary School, Count Allan Road, Skegness. Proposed Change See appendix A for changes to Parish Wards. TP -J Winthorpe No 3 Areas within the Parish ward of Town Hall, North Parade, No identified problems or issues to Winthorpe Skegness polling station. No change proposed See appendix A for changes to Parish Wards.

EAST LINDSEY DISTRICT COUNCIL REVIEW OF POLLING DISTRICTS, POLLING PLACES AND POLLING STATIONS 2018

APPENDIX A

Current Current New Current New Area/ Current Polling Place New Polling Place Current Polling New Polling Station Ward Polling Polling Area/ Parish (If applicable) Station (if applicable) District District Parish (if applicable) code code St Clements TP-A TP-B St No change Areas within the No change St Clements Hall, Off No change Clements Parish ward of St Church Road North, No 1 Clements Skegness TP-B TP-C St No change Areas within the No change St Clements Hall, Off No change Clements Parish ward of St Church Road North, No 2 Clements Skegness Scarbrough TP-C TP-A Scarbrough Clock Tower No Areas within the Areas within the Methodist Church No change & Seacroft No 1 1 Parish ward of Parish ward of Clock Hall, Algitha Road, Scarbrough Tower Skegness TP-D TP-G Scarbrough Woodlands No Areas within the Areas within the OAP Assembly Hall, No change No 2 1 Parish ward of Parish ward of Lincoln Road, Scarbrough Woodlands Skegness TP-E TP-H Seacroft Woodlands No Areas within the Areas within the The Vine Hotel, Vine No change No 1 2 Parish ward of Parish ward of Road, Skegness Seacroft Woodlands TP-F TP-J Seacroft Woodlands No Areas within the Areas within the St Pauls Baptist No change No 2 3 Parish ward of Parish ward of Church Hall, Seacroft Woodlands Beresford Avenue, Skegness TP-K TP-A Seacroft Clock Tower No Areas within the Areas within the St Pauls Baptist Due to this area moving No 3 1 Parish ward of Parish ward of Clock Church Hall, into Clock Tower, the Seacroft Tower Beresford Avenue, Polling Station will Skegness change to Methodist Church Hall, Algitha Road, Skegness EAST LINDSEY DISTRICT COUNCIL REVIEW OF POLLING DISTRICTS, POLLING PLACES AND POLLING STATIONS 2018

APPENDIX A

Current Current New Current New Area/ Current Polling Place New Polling Place Current Polling New Polling Station Ward Polling Polling Area/ Parish (If applicable) Station (if applicable) District District Parish (if applicable) code code Winthorpe TP -G TP -D Winthorpe No change Areas within the No change Town Hall, North No change No 1 Parish ward of Parade, Skegness Winthorpe TP -H TP -E Winthorpe No change Areas within the No change The Miners Retreat, No change No 2 Parish ward of Winthorpe Avenue, Winthorpe Skegness TP -J TP -F Winthorpe No change Areas within the No change Town Hall, North No change No 3 Parish ward of Parade, Skegness Winthorpe

16.

Planning Policy Committee

Skegness Car Park Survey

27th September 2018

1.0 Introduction

1.1 The Planning Policy and Conservation function have periodically carried out town centre car parking surveys in the town of Skegness since 1995, the last undertaken in 2011. The 2011 survey concluded that parking provisions were sufficient and adequate.

2.0 Objectives

2.1 The surveys monitor parking, which consists of public, private and on- street locations, including the Foreshore locations to provide a broader picture of the used capacity of town centre parking, with the objectives:-

• To gauge a better idea of shopping patterns within Skegness. • To assist in the determination of planning applications within the town centre. • To see if there are enough car parking spaces to deal comfortably with demand. • To provide information to help with the review of town centre policies and land use proposals for emerging planning policy. • To provide relevant foreshore data for the Foreshore Master Plan in Skegness.

3.0 Changes from previous survey

3.1 It was recommended on the 2011 car park survey to include Scarborough Avenue as a new on-street location, therefore it has been added to this year’s routes, totalling an extra 110 space available capacity.

3.2 Due to the development of the Premier Inn Hotel on Pierside North car park the available capacity is now reduced to 115 spaces. Though this car park was only opened up during peak periods.

4.0 The Survey

4.1 As in previous years, the surveys were carried out on 2 days of the week – Tuesday 7th August to represent a standard weekday and Saturday 11th August to represent a peak shopping day as, unlike Louth, Skegness does not have a market day when you would expect a higher than average number of shoppers. Both surveys were within the school holiday season, the period of optimum demand for parking spaces in the holiday resort of Skegness.

4.2 Surveys were carried out every hour, the first survey on Tuesday began at 9.30am, and the final survey began at 3.30pm. Due to staff availability the car park statistics on Saturday were taken from 10.30am until the last count at 2.30pm.

4.3 The town centre was split into 4 ‘routes’ so that all parking provision could be surveyed every hour. The areas of parking surveyed on each of the routes are shown on Map 1.

5.0 Analysis of Results

5.1 Set out below is an analysis of the results of the survey. At appendix 1 is the results in graph and table form.

AMOUNT OF CAR PARKING SPACE AVAILABLE.

Type of Car Parking Overall Capacity % Capacity of Overall Total Public Car Parking 1751 40% Foreshore Car Parking 2101 47% On-street Parking 593 13% Total 4445 100%

5.2 This is a decrease in the number of parking spaces when compared to the previous survey carried out in 2011, when there were 4615 spaces available in total, ie. A decrease of 170 spaces. This is notably due to the loss of spaces at the Pierside car park, which is the site of the new Premier Inn Hotel, currently under construction. This site was reduced from 505 spaces to 115.

5.3 The overall capacity also takes into account the new on street location at Scarborough Avenue, which added 110 spaces. It may also be partly due to the re-estimation of parking spaces, particularly on-street spaces which are often difficult to judge, and the re-counting of public car parks which may have had parking bays re-laid out since the last survey.

5.4 Tuesday 7th August 2018

Tuesdays weather was clear skies and sunny, with an average temperature of 25c. There were no events during the day, representing a typical midweek Tuesday in the summer.

Public Car Parking (Not including the Foreshore)

The overall average use for the public car parks on the Tuesday was 59%. This is a decrease on level of use on the previous survey conducted in 2011 – 68%. The peak period was at 12:30pm when 76% of spaces were used leaving a total of 419 spaces remaining until full capacity would have been achieved. There was a notably lower usage of car parking facilities earlier in the day (43% at 9:30am and 52% at 10:30am). Ida Road car park was notably lower in level of usage with an average of just 13% over the entire day. Scarborough Avenue was the only car park to achieve an overall average use of 90% or more.

Foreshore Car Parking

The overall average use for the foreshore parks on the Tuesday was 57%. This is an increase on level of use on the previous survey conducted in 2011 – 23%. The peak period was at 2:30pm when 79% of spaces were used leaving a total of 447 spaces remaining until full capacity would have been achieved. Similarly to public car parks, there was a notably lower usage of car parking facilities earlier in the day (12% at 9:30am, 26% at 10:30am and 51% at 11:30am). North End car park was notably lower in level of usage with an average of just 30% over the entire day. Scarborough Esplanade was the only car park to achieve an overall average use of 90% or more.

On Street Parking

The overall average use for the on street parking locations on the Tuesday was 78%. This is a decrease on level of use from the previous survey conducted in 2011 – 84%. On Tuesday the peak period was at 11:30am when 81% of spaces were used leaving a total of 113 spaces remaining until full capacity would have been achieved. Scarborough Avenue, Rutland Road, South Parade, Ida Road and Roman Bank all recorded at over 90% full during the day. Roman Bank reached full capacity at 14:30. Scarborough Avenue was the most consistently close to capacity throughout the day, with an average used capacity of 90%.

Disabled and Parent and Child Bays

Disabled bays were used regularly throughout the day. Morrisons, Tesco and Festival car park were, at times, full to capacity. Similarly the Arcadia, Hildreds, Scarborough Esplanade and Lidl car parks all had disabled bays in use with only a small amount of spaces left to occupy.

Similar can be said about Parent and Child Bays. These are only available in Tesco, Lidl and Morrison's car parks and were popular and, at times, became full to capacity.

Motorbikes and Cycles

There were some Motorbikes and cycles recorded during the course of the day. Motorbikes are often parked in bike spaces, which there are few of, spaces of the size to fit cars or in spaces that are not easily accessible by cars. Festival Car park has allocated motorbike spaces and recorded the highest amount of Motorbike used capacity on the Tuesday survey.

Other Observations

Embassy car park has a permit section, this was not included in the recorded data but it is important to highlight that the permit area was close to capacity throughout the day. Officers reported heavy use of North Parade as an on street location. This location is not included in the current survey but it is important to note the usage for inclusion in future surveys.

Summary of the day Over the entire day an average of 59% of public parking spaces, 59% of foreshore parking spaces and 78% of on-street parking spaces were utilised, giving an overall average of 65% used capacity of all available parking spaces.

5.5 Saturday 11th August 2018

The weather on Saturday was warm for most of the morning and afternoon. Around midday it became overcast but remained at a comfortable temperature for the remainder of the day.

Due to staff availability the car park statistics were taken from 10:30am until the last count at 14:30. Although previous surveys had a wider time range, this was the best possible option to ensure a variation of data to draw conclusions on.

Public Car Parking (Not Including the Foreshore)

The overall average use for the public car parks on the Saturday was 73%. Using the same shortened time period for the survey, this is an increase on the recorded level of use in the 2011 survey, which averaged 66%. The peak period was at 1:30pm when 97% of spaces were used leaving a total of 47 spaces remaining until full capacity would have been achieved. Scarborough Avenue was the only car park to achieve an overall average use of 90% or more.

Foreshore Car Parking

The overall average use for the foreshore parks on the Saturday was 58%. Using the same shortened time period for the survey, this is an increase on the recorded level of use in the 2011 survey, which averaged 38%. The peak period was at 1:30pm when 77% of spaces were used leaving a total of 475 spaces remaining until full capacity would have been achieved. Similarly to public car parks, there was a notably lower usage of car parking facilities earlier in the day (28% at 10:30am, 51% at 11:30am and 66% at 12:30pm). Princess Parade car park was notably lower in level of usage with an average of just 19% over the entire day. Scarborough Esplanade, McDonalds and Pier car parks all achieved an overall average use of 90% or more.

On Street Parking

The overall average use for the on street parking locations on the Saturday was 78%. This is a decrease on level of use from the previous survey conducted in 2011 – 90%. On Saturday the peak period was at 1:30pm when 81% of spaces were used leaving a total of 115 spaces remaining until full capacity would have been achieved. Scarborough Avenue, Rutland Road, South Parade, Lumley Road and Ida Road all recorded at over 90% full during the day. Lumley Road reached full capacity at 1:30pm. Similar to the Tuesday survey, Scarborough Avenue was the most consistently close to capacity throughout the day, with an average used capacity of 94%.

Disabled and Parent and Child Bays

Disabled bays, were used regularly throughout the day. Disabled bays were very popular in Festival on Saturday, and recorded as full for the majority of the day. Morrison's and Tesco, which have the largest density of Disabled Bays, however they did not reach near capacity throughout the day. There were also notes by officers of the use of Disabled Badges along some of the roads in Skegness.

Parent and Child Bays are only available in Tesco, Lidl and Morrison's car parks and were popular and, at times, became full to capacity.

Motorbikes and Cycles

There were some Motorbikes and cycles recorded during the course of the day. Motorbikes are often parked in bike spaces, which there are few of, spaces of the size to fit cars or in spaces that are not easily accessible by cars. Festival Car park has allocated motorbike spaces and, similar to the Tuesday survey, recorded the highest amount of Motorbike used capacity on the Saturday survey.

Other Observations

Embassy car park has a permit section, this was not included in the recorded data but it is important to highlight that the permit area was close to capacity throughout the day.

As with the Tuesday survey, Officers again reported heavy use of North Parade as an on street location. A recommendation for inclusion in future surveys is required.

Summary of the day

Over the entire day an average of 73% of public parking spaces, 58% of foreshore parking spaces and 78% of on-street parking spaces were utilised, giving an overall average of 70% used capacity of all available parking spaces.

Comparison between Tuesday 7th August and Saturday 11th August

For the purposes of comparison data from Tuesday will use the same time period as Saturday, 10:30 to 14:30, to ensure the comparisons are reliable and valid.

Saturday was marginally busier, overall totals of cars were up compared to the Tuesday survey. The average total spaces used on Saturday was 2969 compared to Tuesday’s 2862 used spaces.

Public car parking was busier on Saturday than Tuesday with the highest amount of cars recorded on Saturday at 1704, compared to Tuesday’s 1332 cars recorded. The total spaces used on Saturday was 6404 compared to Tuesdays 5512 used capacity.

Foreshore Parking was down slightly on Saturday compared to Tuesday. There was a significant rise on Saturday that peaked at 1:30pm with 1626 used spaces, this represented 77% of the spaces available in use. This compares to Tuesdays peak at 2:30pm with 1654 used spaces, which represents 79% of spaces in use.

On street parking remained consistent on both Tuesday and Saturday with both days having an average usage of 78% capacity used during the day. This shows that on street parking, being free is very popular regardless of time of day and day of the week. The used capacity for on street parking may also be contributed by those living in the area. Many of the surveyed streets are built up residential areas and resident may be parking on the side of the road adjacent to their houses.

Information for Future Surveys

The next survey of Skegness Car Park will be undertaken in the summer of 2020. It is recommended that the routes will not include private car parks as the data has not been needed or used, as it gives no accurate representation of town centre parking. A private car park is considered to be a car park used by permit holders only. A public car park is considered one open to the public. A permit holder of a private car park is typically a person who visits the area regularly for work. Therefore this data is an unreliable source when representing town centre parking and it is unlikely to have any influence on shopping patterns within the town.

An additional carpark is being developed by East Lindsey at the rear of the Coach Park on Richmond Drive. It is recommended to include this as a new public car park location on the next survey.

It is also suggested that North Parade is considered an On Street location as Officers reported that cars park on the street throughout the day.

6.0 Conclusion

6.1 It would appear that at the present time there is sufficient car parking within Skegness to accommodate users of the town during the peak summer period. Though there will always be those occasions when major events are taking place when car parking will be under strain, in regard to day to day usage there is sufficient space.

7.0 Recommendation

7.1 That the survey be accepted as part of the evidence base of the review of the Local Plan and for use with the Foreshore Masterplan.

Appendix 1.

Table 1 Tuesday Peak Usage 09:30 10:30 11:30 12:30 13:30 14:30 15:30 Public 747 908 1139 1332 1071 1062 945 Foreshore 253 542 1079 1575 1647 1654 1585 On Street 487 447 480 455 479 440 454 Total 1487 1897 2698 3362 3197 3156 2984

Graph 1

Graph showing the amount of car parking spaces used in Skegness on Tuesday 7th August 2018 1800 1600 1400 1200 1000 800 600 400

Amount Amount of used spaces 200 0 09:30 10:30 11:30 12:30 13:30 14:30 15:30 Time

Public Foreshore On Street

Table 2 Tuesday Peak Usage - Percentage 09:30 10:30 11:30 12:30 13:30 14:30 15:30 Public 43% 52% 65% 76% 61% 61% 54% Foreshore 12% 26% 51% 75% 78% 79% 75% On Street 82% 75% 81% 77% 81% 74% 77% Total 46% 51% 66% 76% 74% 71% 69% Graph 2

Graph showing the percentage of car parking spaces used in skegness on Tuesday 7th August 2018 90% 80% 70% 60% 50% 40% 30% 20% 10% Percentage of used spaces 0% 09:30 10:30 11:30 12:30 13:30 14:30 15:30 Time

Public Foreshore On Street

Table 3 Saturday Peak Usage 10:30 11:30 12:30 13:30 14:30 Public 995 1171 1295 1704 1239 Foreshore 582 1068 1381 1626 1481 On Street 445 444 466 478 469 Total 2022 2683 3142 3808 3189

Graph 3

Table 4 Saturday Peak Usage - Percentage 10:30 11:30 12:30 13:30 14:30 Public 57% 67% 74% 97% 71% Foreshore 28% 51% 66% 77% 70% On Street 75% 75% 79% 81% 79% Total 53% 64% 73% 85% 73%

Graph 4

17.

SKEGNESS TOWN COUNCIL

REPORT TO: COUNCIL 7TH NOVEMBER 2018 BY: DEPUTY TOWN CLERK SUBJECT: Becoming a Councillor – Information Events

PURPOSE: To inform Council and gain approval for proposed information events to be held for anyone considering standing for election to become a Town Councillor.

. 1 BACKGROUND

1.1 A Gold Standard Council is required to promote the democratic process and is expected to engage with a broader demographic.

1.2 It is important to attract a diverse mix of people to stand for election to represent the residents of Skegness and Winthorpe. This will help ensure the priorities of different groups within the community are understood and provide more opportunities for new ways of thinking, innovation and richer debate.

1.3 From the current 21 Councillors, there is no one who is under the age of 30 (0%) and only 3 that are female (14%), yet in 2011 13% of the Skegness population were aged 18-30 and 52% of the Skegness population were female (Source 2011 Census, National Office of Statistics). A good Council is expected to look at ways to address the imbalance of its elected representation.

1.4 By providing information and answering any questions on the role of a Town Councillor as well as explaining the duties and powers of the Town Council, prospective candidates are able to make a more informed decision when considering standing for election. They should have a better understanding of what they can achieve whilst being a Councillor.

2 PROPOSALS

2.1 It is proposed that the Council holds two information events before the Council meetings on 16th January and 6th March 2019 from 5:30pm- 7:00pm. Any prospective candidate could attend the drop-in events, ask any questions and then stay to watch a Council meeting, if they so wished.

2.2 The information provided will include: • Eligibility • The Role of a Councillor • Powers and Duties of Skegness Town Council • The Good Councillors Guide • Terminology Explained • Reasons for and against becoming a Councillor

2.3 These events will be promoted via a dedicated page on the Council website, social media, emails, newsletters, notice boards and via contact with local community groups.

2.4 It is hoped experienced Councillors will also attend the events to provide their perspective on the role of Town Councillor and offer peer support.

2.5 For anyone unable to attend these events or who wants to ask questions in confidence, a suitable appointment can be made with the Town Clerk.

3 RECOMMENDATIONS

3.1 a) To note the report. b) To approve the “Becoming a Councillor” events as described in the report. c) Provide suggestions on how to attract people from underrepresented groups to consider standing for election.

FOR DECISION

For information relating to this report please contact The Town Clerk, Town Hall Skegness or email [email protected]

Background papers – None

18. POLICY TITLE Customer Service Policy

REVISION DATE

November 2018

REPLACES POLICY

New Policy

POLICY AIM

The Town Councils’ “Customers” are mainly the residents of Skegness & Winthorpe, but also includes anyone we are working with including contractors, funeral directors, suppliers and other authorities. The aim of this policy is to set Customer Care Standards to ensure we remain focused on putting customers at the heart of everything we do and that we are dedicated to serving the needs of the community.

EXECUTIVE SUMMARY

This policy sets out a framework of how Skegness Town Council will aim to deliver a high level of customer service to all and be responsive to the needs and expectations of the community within its powers and resources.

POLICY STATEMENT

Customer Care Standards

Skegness Town Council makes the following Customer Care promises:

• Deal with enquires promptly and efficiently; • Be polite, helpful and professional; • Treat everyone with respect; • Signpost to the correct authority, if we are unable to help; • Treat everyone fairly; • Maintain confidentiality and only share information with permission; • Keep residents informed by being open and accountable whilst ensuring all information published is clear, concise and widely available; • Encourage good working relationships; • Listen to comments and complaints; • Provide training and development to employees and Councillors; • Strive to continually improve the service we offer; • Learn from mistakes;

Skegness Town Council Customer Service Policy - version 1 date 07/11/2018 1

IMPLEMENTATION

In order to keep these promises, Skegness Town Council will:

• Ensure all employees and Councillors are aware of the expected standards; • Provide a training budget and encourage staff and Councillors to attend training; • Provide clear information on Council services and how to contact the Council; • Ensure individual needs are met by making any necessary adjustments; • Provide details on how your information is used; • Engage and work with the community to reach common goals; • Monitor and respond to complaints, feedback and suggestions; • Review this and other relevant policies and procedures to see how we can further improve.

To help us achieve our Customer Care standards we ask anyone contacting the Town Council to:

• Be courteous and respectful towards us; • Provide us with the information we need; • Let us know of any adjustments we can make to meet your individual needs; • Give feedback and make suggestions on how we can improve;

For Further information

• The Town Clerks Office in the Town Hall, North Parade, Skegness, PE25 1DA is open Monday-Friday 9.00am-4.30pm and can provide a wide range of information about Council services Tel 01754 766113; • The Town Council’s website www.skegness.gov.uk which provides links to many other useful services, including services provided by East Lindsey District Council and Lincolnshire County Council; • The Town Council Facebook page and Twitter page.

MONITORING

This statement will be reviewed every two years or in the following circumstances:

• Changes in legislation • As a result of any other significant change or event.

POLICY REVIEW

This policy is to be reviewed at least every two years, next due November 2020

POLICY APPROVAL

Due for approval

Skegness Town Council Customer Service Policy - version 1 date 07/11/2018 2