SAR Aviation Service
Market Engagement Webinar
3rd September 2020
Irish Coast Guard - Garda Cósta na hÉireann Today’s Topics
• Welcome and Introductions • Disclaimer • Project Overview - Eugene Clonan • Procurement Plan and Stakeholder Engagement - Caoimhin O’Ciaruain • Current SAR Helicopter Operational Profile - Gerard O’Flynn • Technical Specifications - Andy Evans • Summary and AOB – Eugene Clonan • Q&A - Eugene Clonan & Panel • Next steps
Irish Coast Guard - Garda Cósta na hÉireann Disclaimer
• DoT/IRCG is providing its current strategy on various aspects of the proposed procurement and current information • However, the DoT/IRCG reserves the right to amend and update its strategy and all information at any time before the formal launch of a procurement process • DoT/IRCG has no liability for the accuracy, adequacy or completeness of any information • DoT/IRCG has no liability for any costs or expenses of any party • DoT/IRCG reserves the right to keep a record of any queries and to circulate such queries to interested parties • Subject to detailed Business Case • Subject to Government approval
Irish Coast Guard - Garda Cósta na hÉireann Project
Overview Eugene Clonan
Irish Coast Guard - Garda Cósta na hÉireann Who we are & Why the need for procurement for Aviation Services
• Department of Transport Statement of Strategy high level goal in regards to maritime “to facilitate safe and sustainable maritime transport and the delivery of emergency management services”
• Coast Guard is a division within the Department of Transport with responsibility for Maritime Search and Rescue and Ship Casualty response to minimise damage to the marine environment from pollution;
We provide – a marine radio distress listening service and broadcast marine safety information
Irish Coast Guard - Garda Cósta na hÉireann Who we are & Why the need for procurement for Aviation Services
– Monitor maritime traffic within our Traffic Separation Schemes (Tuskar/Fastnet),
– Coordinate Search and Rescue in the Irish Search and rescue region, along the coasts and cliffs of Ireland and in support of An Garda Siochana on major inland lakes and remote areas.
– Monitor the Irish EEZ and intervene as necessary in marine casualties to prevent or minimise damage to the marine environment by oil and Hazardous and Noxious Substances' (HNS) from ships and offshore installations and coordinate the at sea response to maritime pollution from ships and offshore installations.
Irish Coast Guard - Garda Cósta na hÉireann Who we are & Why the need for procurement for Aviation Services
– Provide a national Marine Assistance Service and respond to vessels in need of assistance and/or requesting a Place of Refuge
– Provide support on request to statutory bodies or agencies in emergency response.
Assist Police with Land SAR and support where possible the National Ambulance Service through providing HEMs and AA support
Irish Coast Guard - Garda Cósta na hÉireann Maritime SAR
Coast Guard responds to approximately 2,800 incidents per year
Type of incidents Incidents include persons in distress at sea, medical evacuations off vessels and islands, emergency medical transfers for the National Ambulance Service, support to An Garda Siochana for inland and mountain rescue and managing the response to ship sourced pollution events or vessels of all types that get into difficulty or distress
Irish Coast Guard - Garda Cósta na hÉireann Maritime SAR
Marine Rescue Coordination Centres The above functions are managed and co-ordinated by Coast Guard operations through the Marine Rescue Coordination Centre and Sub Centres at MRCC Dublin, MRSC Valentia & MRSC Malin Head
Search and Rescue Units Response on the coast is provided by Search and Rescue Units (SRUs) which include Coast Guard SAR Helicopters 4, Coast Guard Units 44 and declared resources such as the RNLI, Community inshore rescue boats, merchant vessels, State resources (Naval Service & Air Corps) on an as available basis.
Irish Coast Guard - Garda Cósta na hÉireann Importance of SAR aviation to the overall Maritime SAR service
• 2,800 incidents per year
• SAR Helicopter taskings approx. 800 per year (4 year average)
• SAR Profile 75% of missions
• Non SAR Profile 25% (HEMS & Air Ambulance)
Irish Coast Guard - Garda Cósta na hÉireann General Requirement
Primary SAR Role overall land and sea areas within Irish EEZ, providing care to persons in distress to paramedic standard and evacuation to a place of safety, including landing in remote areas, embarking casualties and conveying them to and between approved hospital or other helipads.
Medivacs from vessels and offshore islands
Evacuating large numbers of casualties in a mass rescue scenario
Aerial surveillance and pollution monitoring
Top cover for long range missions
Transport of specialist teams & equipment to assist at emergency sites, carrying underslung loads
Irish Coast Guard - Garda Cósta na hÉireann General Requirement contd.
Secondary Providing support to other PES such as National Ambulance Service by providing HEMS AA support
Humanitarian transport services to isolated communities
Perform the services in accordance with the requirements of the Certifying authority
Irish Coast Guard - Garda Cósta na hÉireann Stakeholder Engagement
Market led solution to meet Operational Goals
Stakeholder engagement process is underway with key state stakeholders including: ❖ Departments of Health (HSE/NAS/Medico), ❖ Housing (MEM / Fire Service), ❖ Islands, ❖ Justice / AGS, ❖ Defence (Air Corps / Naval service) This is part of developing a detailed business case and specification of requirements for the Request for Tender
Irish Coast Guard - Garda Cósta na hÉireann Stakeholder Engagement contd.
• The purpose of our market engagement today and through our bi-laterals is to inform our general requirements and to gather information on what the market can offer in this space
Irish Coast Guard - Garda Cósta na hÉireann Procurement Plan & Stakeholder Engagement Caoimhin O’Ciaruain
Irish Coast Guard - Garda Cósta na hÉireann Procurement Plan - including Stakeholder and Market engagement
• Core Objective: To achieve value for money for significant state investment - ensuring new contract contributes optimally to the delivery of the IRCG’s remit for Maritime SAR and pollution prevention • Secondary Objective – To optimise the potential within that core service capacity to meet other additional aviation requirements of the state on an “as available” basis • Current service costs between €50 and €60m annually • New contract likely to be of similar tenure i.e. 10 years with option to extend for period(s) up to 3 additional years
Irish Coast Guard - Garda Cósta na hÉireann Public Spending Code compliance
• SAR Aviation Programme – represents a significant state investment in a critical state service • PSC requires us to evaluate and justify in terms of its rationale, relevance, effectiveness, efficiency and impact of the programme – • Critical question here is whether we can deliver a more effective service with similar resources next time around • Preliminary strategic assessment including initial appraisal of options – Government – July • Considered how the programme delivers / aligns with core Government policy and what potential exists to further complement other interventions in this policy space given significant state investment and built-in contingency required of a SAR service
Irish Coast Guard - Garda Cósta na hÉireann Public Spending Code compliance contd.
• Next step - development of detailed business case for Government approval– including economic and financial appraisal and seeking approval to proceed to tender • Business case will address, inter alia: – Objectives and requirements of the programme – COSTS AND AFFORDABILITY using Cost Effectiveness Analysis – PROCUREMENT STRATEGY – assessment of all options but given nature of this service it is likely to be competitive procedure with negotiation (subject approval as part of the business case ) – GOVERNANCE AND IMPLEMENTATION - consideration of the appropriate governance structures and implementation mechanism for the new programme
Irish Coast Guard - Garda Cósta na hÉireann Public Spending Code compliance contd.
– RISK ASSESSMENT: The appraisal should adequately account for the range of risks that may have an impact on delivery and cost. • November 2020 - Government decision to proceed • Tender process though 2021 • Q4 2021/Q1 2022 - Government approval to award tender
Irish Coast Guard - Garda Cósta na hÉireann Pre–tender steps
• Assessment of the current service KPIs and lessons for future – 2018/9 • Nov 2019 - Steering Group established – core and state partners • February 2020 - initial stakeholder engagement via National SAR Plan structures to consider existing and anticipated service requirements for SAR and otherwise • Review SAR aviation models in other similar jurisdictions – including UK • May 2020 - PIN issued • July 2020 - Strategic Assessment to Government • September 2020 - Market Engagement – awareness and intel • Sept/ October 2020 - More intensive stakeholder engagement • November 2020 - Definition of service requirements • December 2020- Publication of tender
Irish Coast Guard - Garda Cósta na hÉireann Broad approach
Principles underpinning procurement
• "whole of Government" approach to optimise the potential benefits in meeting existing and anticipated needs for SAR in the first instance and then identify how value for money can be achieved for other ancillary state aviation needs within financial and regulatory parameters • “Outcome-based” approach that enables bidders to exploit all available technologies to deliver optimal solution and avoids over-prescribing inputs or outputs which could inhibit innovation or drive up costs unintentionally. • “Iterative” approach through the competitive procedure with negotiation (subject to final Government approval) which enables state to engage with and refine solutions on offer which best meet its requirements
Irish Coast Guard - Garda Cósta na hÉireann Stakeholder Engagement
• Objective is to capture service requirements – existing and in the future – and to more explicitly identify “value” of the SAR aviation service to stakeholders • Initial engagement through National SAR / Pollution Plan structures – National SAR Committee, SAR Consultative Committee, SAR Coordinators and SAR assets • Bilateral engagement with key state stakeholders including Departments of Health (HSE/NAS/Medico), Housing (MEM / Fire Service), Islands, Justice / AGS, Defence (Air Corps / Naval service) • To be completed as part of the detailed business case and specification of requirements
Irish Coast Guard - Garda Cósta na hÉireann Market Engagement
• Objective - to inform potential bidders of our requirements at this critical point, the process being followed and gather intelligence on what market can offer within parameters described • Webinar to set out our stall • Follow-up bi-laterals over the next month to hear what market can offer and inform our requirements • Aoife will be in touch to assign slots for these bi-laterals to those who have expressed an interest • Clarifications provided on our side over the course of bi-laterals will also be published via eTenders • We will have a dedicated webpage on Gov.ie in relation to the procurement process and will provide regular updates there and on eTenders • All queries will be channelled via eTenders
Irish Coast Guard - Garda Cósta na hÉireann Timelines
• Tender published - December 2020
• Tender Award – Q4 2021 / Q1 2022
• Transition period – Tender Award to Q3 2023
Irish Coast Guard - Garda Cósta na hÉireann Thank you
Irish Coast Guard - Garda Cósta na hÉireann Irish Coast Guard (IRCG) 2020
Gerard O’Flynn
Irish Coast Guard - Garda Cósta na hÉireann Current Situation
• 24 / 7 Contracted service. • 5 x S92a Sikorsky – Four Bases – One operational Helo @ each; –15 minutes notice by day. –45 minutes notice by night. • Dublin, Shannon, Sligo, Waterford
Irish Coast Guard - Garda Cósta na hÉireann Area of Operations
Irish Coast Guard - Garda Cósta na hÉireann Services
• Search and Rescue – Offshore, Coastal and Inland. • Maritime Surveillance – Environmental report monitoring
• HEMS & Air Ambulance (CAT) • + Humanitarian / community support to State Bodies As available and upon request
Irish Coast Guard - Garda Cósta na hÉireann Tasking Arrangements Coast Guard RCCs (Rescue Coordination Centres) are Sole Tasking Authority vJRCC (and ATC interaction)
MRCC Dublin Dublin and Waterford Helos MRSC Valentia Shannon based Helo MRSC Malin Sligo based Helo External Tasking Requests via RCCs
1. SAR Coordinators An Garda Síochána ARCC
2. National Ambulance Service
3. UK NMOC (including CGOC Belfast) International
Irish Coast Guard - Garda Cósta na hÉireann Area of Operations
Irish Coast Guard - Garda Cósta na hÉireann What is considered to be SAR (24/7)?
• Off Shore, Inland and Coastal – Search and Rescue Region + EEZ in collaboration with UK MCA. • Offshore Island Medevacs. • Mountain Rescue. • Inland SAR. • Casualty extraction in areas inaccessible to ambulance
Irish Coast Guard - Garda Cósta na hÉireann Long Range SAR Support & Surveillance
• Fixed Wing Top Cover – Air Corps (CASA), as available. • Secondary SAR Helo Support – Stepped approach based on incident specific assessment. Requested at discretion of responding SAR Helo Commander
• Fixed Wing Surveillance – As above for Top Cover
Irish Coast Guard - Garda Cósta na hÉireann HEMS etc.
• Standard HEMS • Inter-Hospital Transfer e.g. – Donegal & Sligo –To Galway University Hospital – W Coast to Dublin • UK Paediatric – When commercial or military are unavailable
Irish Coast Guard - Garda Cósta na hÉireann Some numbers
• Tasking's – ~800 per year (4 year average) • W Coast Bases account for > 60% due to; • Island support • Inter hospital demands. • W Coast SAR • Non SAR Profile – 25% (HEMS & Inter Hospital)
Irish Coast Guard - Garda Cósta na hÉireann Snapshot of Activity
Irish Coast Guard - Garda Cósta na hÉireann Activities
90% of Incidents within SRR including coastal and inland.
• Islands – 13% (75 for YTD ) – Currently sole provider of services to offshore island communities.
Irish Coast Guard - Garda Cósta na hÉireann Activities
Irish Coast Guard - Garda Cósta na hÉireann Some Special Arrangements
• MERG (Marine Emergency Response Group - Provided by Fire Service)
• MART (Marine Ambulance Response Team) – Medical Professionals for shipboard casualties. (NOTE Helo Tech crew are registered paramedics)
• Helicopter Landing Sites – Surveyed by Operator
Irish Coast Guard - Garda Cósta na hÉireann …and in Conclusion
• 24/7 service to SRR and EEZ • 15 mins notice by day / 45 @night • Helos combine long range off shore interventions with coastal and inland SAR. • MRO Capacity – coastal and offshore • HEMS / IHT and other support to State bodies currently provided as a marginal cost service (as available).
Irish Coast Guard - Garda Cósta na hÉireann Thank you
Irish Coast Guard - Garda Cósta na hÉireann Technical Specification
Andy Evans
Irish Coast Guard - Garda Cósta na hÉireann Technical Specification
A. Service (34 requirements) B. CG Helicopter mission (14) C. CG Helicopter configuration (26) D. CG Search & Surveillance mission (12) E. CG S&S configuration (16) F. Definitions / notes
Irish Coast Guard - Garda Cósta na hÉireann Select CG Helicopter Requirements
• 95% minimum availability per aircraft • Airborne in 15 mins ‘day’, 45 mins ‘night’ • 2 TCMs - paramedics • A helicopter to anywhere in Ireland or within 12 nm of coast in 45 mins of being airborne • Two helicopter surge scenarios • Dublin emergency team collection • Hoist one casualty at 220 nm ROA (10 mins on scene) • Rescue at least 5 survivors at 200 nm ROA
Irish Coast Guard - Garda Cósta na hÉireann Select CG Helicopter Requirements contd.
• Cabin: 2 stretcher and 6 seated survivors / 15 survivors • 6 emergency service passengers and their kit (combined 900 kg) hoisted down at 100 nm ROA (20 mins on scene) • Full icing clearance
Irish Coast Guard - Garda Cósta na hÉireann Select CG S&S Requirements
• Minimum of one CG Search & Surveillance aircraft on 24 hour stand-by • Minimum 95% availability • Airborne in 30 mins ‘day’, 60 mins ‘night’ • On scene anywhere in the Irish EEZ 90 mins after take off. • Endurance of 4 / 3 / 2 hours at 100 / 200 / 300 nm ROA. • FLIR/EO plus 360 degree search / synthetic aperture radar • Liferaft drop capability • Medevac capability (patient, passenger, 3rd party medic) over a 400 nm range with minimal role change
Irish Coast Guard - Garda Cósta na hÉireann Select Other Requirements
• Type certificated by EASA pre tender deadline • Meets regulatory requirements inc PHECC • Effective SMS (inc FDM and LOSA) • Safety leadership / culture • SMS Interface with IRCG • Transition Plans • Acquisition Strategy • Ageing and Obsolescence Strategy • Technical Acceptance Plan
Irish Coast Guard - Garda Cósta na hÉireann Thank you
Irish Coast Guard - Garda Cósta na hÉireann Summary & A.O.B.
Irish Coast Guard - Garda Cósta na hÉireann Questions & Answers
Irish Coast Guard - Garda Cósta na hÉireann Next steps
• An invitation was extended through etenders for interested parties register interest to present themselves and their ideas by v/c directly on a confidential bilateral basis over the coming three weeks – 1 hour slots will be offered over the following three Thursdays.
• Aoife will be in touch with these parties shortly offering time slots
• Any additional information / issues we clarify over the course of these bi-laterals will be shared on eTenders
Irish Coast Guard - Garda Cósta na hÉireann Thank you
Irish Coast Guard - Garda Cósta na hÉireann