General Information the 7Th Regional EST Forum in Asia BALI, 23Th -25Th APRIL 2013
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General Information The 7th Regional EST Forum in Asia BALI, 23th -25th APRIL 2013 1. ABOUT THE FORUM The Seventh Regional EST Forum in Asia (http://www.uncrd.or.jp/env/7th- regional-est-forum/index.htm) will be held from 23 to 25 April 2013 at The Westin Resort Nusa Dua, Bali, Indonesia. The Forum is integrated with the First Global Meeting on Sustainable Transport. The integrated event is co-organized by The Ministry of Transportation of the Government of Indonesia (MOT-Indonesia), Ministry of the Environment of the Government of Japan (MOE-Japan), and United Nations Centre for Regional Development (UNCRD). The Forum is also supported by United Nations Department of Economic and Social Affairs (UN DESA), World Health Organization (WHO), Asian Development Bank (ADB), Clean Air Asia, Dutch Cycling Embassy, EMBARQ (The World Resources Institute’s Center for Sustainable Transport), German International Cooperation (GIZ), Institute for Transportation and Development Policy (ITDP), The Korean Transport Institute (KOTI), Nagoya Institute of Technology (NIT), Nagoya University, Partnership on Sustainable, South Asia Co-operative Environment Programme (SACEP), Low Carbon Transport (SLoCaT), The Energy and Resources Institute (TERI), Transport Research Laboratory (TRL), International Union of Railways (UIC), International Association of Public Transport (UITP), United Nations Economic and Social Commission for Asia and the Pacific (UN ESCAP), and United Nations Human Settlement Programme (UN HABITAT). 2. DATE AND VENUE OF THE FORUM The 7th Regional EST Forum in Asia will be held from 23 – 25 April 2013 at The Westin Resort Nusa Dua Hotel, Nusa Dua, Bali. 1 THE WESTIN RESORT NUSA DUA Kawasan Wisata Nusa Dua, BTDC Lot N-3, Nusa Dua - Bali, Indonesia 80363 Tel: +62 361 77 1906 Fax: +62 361 77 1908 3. MEETING PACKAGE The Host will provide meals (Lunch and Coffee Breaks) for all registered participants only during the Conference day. 2 4. ACCOMODATION The Host will not provide any accommodation for the conference participants, however the Host has provided a list of hotel with special rate for your convenience as listed below. Rooms are reserved on a first-come-first-serve basis. Participants are kindly advised to confirm their reservation with the 7th Regional EST Forum Secretariat (Organizing Committee) latest 12 April 2013 to enjoy these special room rates. All Participants will bear the cost of their accommodation including cancellation charges, telecommunications charges and other services being provided by the hotel. Participants should take note that hotel bills must be settled directly to the Westin Resort Nusa Dua. All Participants with confirmed booking who failed to arrive or check-in on the first day of reservation will be charged for the first night. The rest of the reserved nights will then be cancelled. The Participants’s credit card information is commonly required by all Hotels, for purpose of making the necessary arrangements/booking. THE WESTIN RESORT (THE VENUE) Melia Bali Hotel Santika Siligita Hotel Cort Yard by Marriott Mercure Bali Nusa Dua Ayodya Resort 3 THE WESTIN RESORT Room Category /Rate Deluxe Garden $230 Deluxe Pool $250 Deluxe Garden Terrace $270 MELIA NUSA DUA Room Category/Rate Deluxe Room $150 Duplex Suite $185 Lagoon Access Suite $295 MERCURE NUSA DUA Room Category /Rate Superior Garden View $110 Superior Pool View $120 COURT YARD BY Room Category /Rate MARRIOTT Deluxe Garden $155 Deluxe Pool $170 AYODYA NUSA DUA Room Category /Rate Deluxe Room $145 Grande Room $175 4 SANTIKA HOTEL: Room Category /Rate Run of The House $ 88 HOTEL TERMS AND CONDITIONS : All the above prices are net including prevailing government tax and service charge, including daily buffet breakfast. To obtain hotel confirmation, the Participants are kindly requested to fill the credit card information on registration form for One-Night Non-Refundable Deposit. Please reserve your accommodation through the Conference Organizer: 1. Ms. Agitha Miraferina (Agitha) Mobile : +62-813 1444 8021 Email : [email protected] 2. Ms. Renna Sahda (Renna) Mobile : +62-818 149 545 Email : [email protected] 5. MEETING REGISTRATION All participants are kindly requested to confirm their participation on The 7th Regional EST Forum using the attached Registration Form, latest by Friday, 12th April 2013. 6. TRAVEL ARRANGEMENTS A. Visa Requirements All participants who require visa for entering into Indonesia are kindly requested to obtain the appropriate entry visa prior to their departure. Participants are also requested to obtain any transit visa that may be necessary for their travel. 5 Participants from the ASEAN member states, are allowed to enter Indonesia without a visa for a period of stay of Thirty (30) days or less. Participants from countries listed on page 25, may receive visa upon arrival at the airport. If participants need the host country's support to receive visa upon arrival at the Jakarta International Airport (Soekarno-Hatta) or Ngurah Rai International Airport (Denpasar), kindly send a copy of your valid passport page/s and picture with completed Registration Form to the Forum organizers via email ([email protected] Ms. Agitha miraferina, [email protected] Ms. Renna Sahda and copy to [email protected]) by 12th April 2013. The organizers will then forward the information of participants to the Ministry of Foreign Affairs of Indonesia, then to the Immigration office at the airport. B. Flight-Route The Organizing committee kindly suggest all participants to fly to Soekarno- Hatta International Airport, Jakarta, if there is no direct flight to Ngurah Rai International Airport, Bali to be found. There are often round the time flight- schedule from Jakarta to Bali with various domestic Airlines. C. Airport Hospitality Desk An informational booth will be placed at the Ngurah Rai International Airport, please kindly inform the committee upon your arrival to our booth. 7. BAGGAGE/LUGGAGE TAGS Softcopies of the baggage/luggage tags (to be printed) shall be sent by e-mail to the participants in advance for proper identification at the airport. Participants are kindly requested to tag every piece of their luggage so as to avoid any delay during arrival and departure. 6 8. LIASON & SECURITY • ID Card Participants are to note that security will be enforced during the meeting and entry to the meeting venue shall only be allowed with an issued Security ID. • Liason Officer Liason Officer (LO) will be provided for each participating countries lead by Ministerial Level during The Regional EST Forum Meeting, from 22 -26 April 2013. • Security Officer The host will be providing Security Officer (SO) for Ministerial Level Head of Participants during the whole The Regional EST Forum Meeting, from 22 -26 April 2013. 9. TRANSPORTATION The secretariat will provide all Participants with pick-up service at Ngurah Rai International Airport in Bali based on Shuttle Service Schedule. More detailed information will be provided upon receiving the confirmed Participants list and the itinerary. Various vehicles will be provided in regards to the level of the Participants. The Secretariat also will provide transportation to the venue (The Westin Resort Nusa Dua) in case any Participants stay in other recommended hotel as specified in the list. TAXI : Taxi is the most efficient and convenience transportation in the island. Either chartered or metered one, they are everywhere and quite inexpensive compared to some other countries. In Bali there are some different companies providing taxi service. The official taxi counter is located outside the arrivals hall (exit arrivals turn right). Tell the attendant your destination, pay the fare according to the list below and proceed to the taxi with the receipt. 7 Taxi from Bali Ngurah Rai Airport to: Nusa Dua : USD 9.8 (IDR 95.000) Nusa Dua (Nikko) : USD 11.4 (IDR 110.000) Batubulan : USD 10.8 (IDR 105.000) Bukit (Ayana) : USD 9.8 (IDR 95.000) Bukit (Pecatu) : USD 11.8 (IDR 115.000) Bukit (Uluwatu) : USD 13.9 (IDR135.000) Candidasa : USD 34.5 (IDR 335.000) Canggu : USD 13.9 (IDR 135.000) Denpasar : USD 7.2 – 9.2 (IDR 90.000) Dyana Pura / Abimanyu : USD 6.7 (IDR 65.000) Jimbaran (Intercon) : USD 6.2 (IDR 60.000) Jimbaran (Four Seasons) : USD 7.7 (IDR 75.000) Kuta (Discovery) : USD 4.6 (IDR 45.000) Kuta Centre (Melasti etc) : USD 5.1 (IDR 50.000) Legian (Jl Padma) : USD 5.6 (IDR 55.000) Oberoi / Kerobokan : USD 7,2 (IDR 70.000) Padang Bai : USD 32.4 (315.000) Sanur : USD 9.7 (IDR 95.000) Seminyak (Jl Double Six) : USD 6.2 (IDR 60.000) Tanah Lot : USD 19.5 (IDR 190.000) Tanjung Benoa : USD 10.8 (IDR 105.000) Ubud : USD 20.1 (IDR 195.000) Umalas : USD 8.7 (IDR 85.000) 10. Contact Persons Registration, Hotel Reservation and Logistic Arrangements: 1. Ms. Agitha Miraferina (Agitha) Mobile : +62-813 1444 8021 Email : [email protected] 2. Ms. Renna Sahda (Renna) Mobile :+62-818 149 545 Email : [email protected] Material and Substances: 1. Mrs. Rosita Sinaga Mobile : +6281388146036 Email : [email protected] 8 2. Mr. Juanda Siahaan Mobile : 082111354961 Email : [email protected] 3. Mr. Mutharuddin Mobile : 081218575606 Email : [email protected] Secretariat: 1. Mr. Safri Mobile : +628128891281 Email : [email protected] 2 Mrs. Ratna Mobile : +628128017075 Email : [email protected] 3. Mrs. Susanti Pertiwi (Tiwi) Mobile : +628129486011 Email : [email protected] 4. Ms. Rieko Sato (for any inquiries about overall arrangement of the meeting) Tel : +81 52 561 9531 (UNCRD) Email : [email protected] 11. Related Activities • FUN BIKE, 21 April 2013 In conjunction with the 7th Regional EST Forum in Asia, the organizing committee, will hold FUN BIKE Event on Monday 21th April 2013. This event will take place at Westin Hotel, Nusa Dua Bali, starting at 15.30 pm, the Participants will be provided with bikes, jerseys, gloves, helmet and limited to maximum of 100 people.