ORDINARY MEETING OF COUNCIL
AGENDA
27 MAY 2015
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
TABLE OF CONTENTS
Item Subject Page No.
Table of Contents ...... 1
1. Meeting Opened ...... 3 2. Leave of Absence ...... 3 3. Condolences/Get Well Wishes ...... 3 3.1 Condolences/Get Well Wishes ...... 3 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ...... 3 5. Mayoral Minute ...... 4 5.1 Mayoral Minute ...... 4 6. Confirmation of Minutes ...... 4 6.1 Confirmation of Ordinary Meeting Minutes of 15 April 2015 ...... 4 6.2 Confirmation of Ordinary Meeting Minutes of 13 May 2015 ...... 4 7. Business Arising from Minutes ...... 5 8. Committee Reports ...... 5 9. Deputations/Presentations ...... 5 9.1 Proposed Motocross Training Facility - Adare ...... 5 10. Executive Office Reports ...... 6 10.1 Chief Executive Officer's Report ...... 6 10.2 Queensland Remembers, Centenary of the Dungaree March Warwick to Brisbane, 12-18 December 2015 - No 139 Army Cadet Unit, Gatton ...... 10 10.3 Quadrennial Local Government Elections 2016 ...... 14 10.4 Australian and New Zealand Disaster and Emergency Management Conference ...... 17 11. Governance and Performance Reports ...... 42 11.1 External Funding Update February to May 2015 ...... 42 11.2 Community Assistance Policy ...... 46 11.3 Potential Future Use and Fence Removal - Corner Biggs Road and Warrego Highway, Withcott ...... 51 11.4 Disposal of Parklea Estate Park Situated at Gillespies Road, Placid Hills - Lot 19 on SP123969 ...... 54 11.5 Executive Manager Governance & Performance Monthly Update ...... 58 12. Organisational Development and Engagement Reports...... 62 12.1 Executive Manager Organisational Development & Engagement ...... 62
Page 1 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
13. Corporate and Community Services Reports ...... 67 13.1 Summary of Council Actual Financial Performance vs Budget - 30 April 2015 ...... 67 13.2 Waste Infrastructure and Full Cost Pricing ...... 89 13.3 Executive Manager Corporate and Community Services Monthly Update...... 92 14. Planning and Development Services Reports ...... 99 14.1 Application for Material Change of Use for Outdoor Entertainment (Motocross Training Facility) on land described as Lot 1 RP78221 located at Adare Road, Vinegar Hill ...... 99 14.2 Commissioning of Public Art Works - Laidley CBD Arts Project - Laidley Futures ...... 100 14.3 2015 Royal Easter Show Post Event Report ...... 112 14.4 Master Grocers Australia ...... 119 14.5 Council of Mayors South East Queensland (CoMSEQ) Board Meeting and Budget Report ...... 121 14.6 Executive Manager Planning and Development Services Monthly Update...... 136 15. Infrastructure Works and Services Reports ...... 143 15.1 Executive Manager Infrastructure Works and Services Monthly Update...... 143 16. Items for information...... 147 16.1 Queensland Urban Utilities (QUU) Progress Report ...... 147 16.2 Disaster Management Update ...... 150 17. Confidential Items ...... 155 17.1 NDRRA Program Update ...... 155 17.2 Transfer of Sundry Debtor Accounts to Rate Assessments ...... 155 17.3 Sundry Debtor Write-Off ...... 156 17.4 75a Philps Road, Grantham ...... 156 17.5 Laidley Friday Markets ...... 157 17.6 Administrative Complaint - Rating Matters ...... 157 17.7 Toowoomba Second Range Crossing Presentation ...... 158 18. Meeting Closed ...... 158
Page 2 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
1. MEETING OPENED
2. LEAVE OF ABSENCE
No Leave Of Absence
3. CONDOLENCES/GET WELL WISHES
3.1 Condolences/Get Well Wishes
Date: 19 May 2015 Author: Susan Boland, Council Business Support Officer Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance
Officer's Recommendation: THAT letters of condolence be forwarded to the families of the recently deceased persons in the Lockyer Valley Region.
4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS
4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to Section 172 of the Local Government Act 2009,a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees must – (a) inform the meeting of the councillor’s material personal interest in the matter; and (b) leave the meeting room (including any area set aside for the public), and stay out of the meeting room while the matter is being discussed and voted on.
4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to Section 173 of the Local Government Act 2009,a councillor who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government, or any of its committees must inform the meeting about the councillor’s personal interest in the matter and if the councillor participates in the meeting in relation to the matter, how the councillor intends to deal with the real or perceived conflict of interest.
Page 3 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
5. MAYORAL MINUTE
5.1 Mayoral Minute
Date: 19 May 2015 Author: Jason Cubit, Executive Liaison Officer Mayor/CEO Responsible Officer: Ian Flint, Chief Executive Officer
6. CONFIRMATION OF MINUTES
6.1 Confirmation of Ordinary Meeting Minutes of 15 April 2015
Date: 19 May 2015 Author: Ian Flint, Chief Executive Officer Responsible Officer: Ian Flint, Chief Executive Officer
Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 15 April 2015 be taken as read and confirmed.
6.2 Confirmation of Ordinary Meeting Minutes of 13 May 2015
Date: 19 May 2015 Author: Ian Flint, Chief Executive Officer Responsible Officer: Ian Flint, Chief Executive Officer
Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 13 May 2015 be taken as read and confirmed.
Page 4 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
7. BUSINESS ARISING FROM MINUTES
No Business Arising from Minutes
8. COMMITTEE REPORTS
No Receival of Committee Reports
9. DEPUTATIONS/PRESENTATIONS
9.1 Proposed Motocross Training Facility - Adare
Date: 22 May 2015 Author: Ian Flint, Chief Executive Officer Responsible Officer: Ian Flint, Chief Executive Officer
THAT a representative from the Lockyer Community Action Inc and Mr Steer, the applicant will present to Council on the proposed motocross training facility at Adare, in the Lockyer Valley.
Page 5 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
10. EXECUTIVE OFFICE REPORTS
10.1 Chief Executive Officer's Report
Date: 20 May 2015 Author: Ian Flint, Chief Executive Officer Responsible Officer: Ian Flint, Chief Executive Officer
Summary:
This report is to update Council on the key issues currently being actioned and on the significant items of information presently at hand.
Officer’s Recommendation: THAT the Chief Executive Officer’s Report be received and adopted.
Report
1. Introduction
This report provided a further update on key matters arising and being addressed and on significant items of information since the last report.
2. Background
The previous reports provide the background information in the case of matters ongoing and only progress is being reported during the current reporting period on those matters.
3. Report
Federal Budget
A briefing note was distributed to Councillors following the 13 May Meeting which summarised the key aspects of the budget and any matters of significance for local government.
The 2015 Federal Budget contains mostly good news for Queensland councils, with a big focus on expenditure in regional Queensland. ALGA's analysis of the Budget's impact on local government has further details.
The Abbott Government’s one-off doubling of Roads to Recovery funding this year together with further Blackspot Funding for the next two years will help local economies across the state, but it is disappointing that the Government has failed to heed local government’s calls to reverse last year’s decision to freeze indexation of Financial Assistance Grants (FAGs).
The State Budget has been pushed back to July to be delivered.
Page 6 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Development of a National Safety and Compliance Action Plan
More than 30 decision-makers from Australia's road transport agencies, police services and the National Heavy Vehicle Regulator (NHVR) gathered in Brisbane to set national priorities for heavy vehicle road safety to benefit all road users.
With 95% of Australia's road freight vehicles now governed by one Heavy Vehicle National Law it is timely to develop a national approach to heavy vehicle compliance and road safety. The recent National Compliance and Enforcement Operations Forum is the first step towards developing a national approach to heavy vehicle safety and compliance with law enforcement agencies now able to share information across agencies and across borders to better target enforcement operations.
Regional Cooperation and Development Forum - Benefits of local and regional infrastructure investment
This year's Regional Cooperation and Development Forum will be held on Sunday 14 June in Canberra as part of the National General Assembly (NGA )and will include the launch of the 2015-16 State of the Regions Report. The Forum is an opportunity for Mayors, Councillors, Regional Development Australia committee members and other key decision and policy makers to gather together to share knowledge and experience to strengthen the ability of Australia's regions to compete in the global economy.
This year's Forum and report will examine the critical role played by our regional infrastructure assets and models the productivity benefits from strategic investment in a range of asset classes. The Forum will also feature a session run by senior officials from the Commonwealth Department of Infrastructure and Regional Development, focussing on how to maximise grant outcomes, including feedback from the first round of applications for the Stronger Regions Fund and Bridges Renewal Programs. A panel discussion will examine the role of Regional Cities in regional economic development. The Chair of Economic Development Australia,will present on the diverse work of EDA with a focus on local government.
This year's State of the Regions Report will include regional estimates and analysis of the economic costs and opportunities associated with addressing Australia's underperforming infrastructure. The report will also update economic modelling for the regions and discuss the latest implications for Australia's regions after the mining boom and a lower Australian dollar exchange rate.
Australian Local Government Association – National General Assembly of Local Government
The ALGA’s NGA will be held in Canberra from 14 to 17 June 2015 under the theme “Closest to the Community”: Local Government in the Federation”. Council has registered its representatives to attend and submitted its motions for consideration. Arrangements for attendances and representations as authorised by Council over the course of the NGA are being finalised.
Page 7 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Grantham Floods Commission of Inquiry
Following the recent announcement, the Inquiry has commenced and the Commission is to conduct its hearings in the Lockyer Valley. Council has offered the use of the Lockyer Valley Cultural Centre as required.
LGMA National Congress
This year’s National Congress of Local Government Managers Australia was held at the Darwin Convention Centre from 29 April to 1 May 2015 with the theme “Local Government: The Value Proposition”.
Council was represented by the Mayor and the CEO as delegates to the Congress and there was a good cross-sectional representation of Queensland Councils.
The program featured keynote addresses by George Negus on reform of the system of government with local and regional government being better placed than state government in the new regime as proposed hypothetically, by Dr Barry Jones on proactive leadership in government and particularly characteristics relevant to local government, and by Jane Caro on simple steps Councils can take to address their image problems and better communicate with their communities. The final panel session debate concluded that local government does provide a value proposition in the context of the pending Federation and taxation reforms, in the trend towards regional and relevant government and in the reality of accessibility to the community particularly with the advent of social media.
The Congress also featured a number of presentations on the theme from individual Councils including Logan City Council’s “The Power of Council Information”.
Copies of the addresses and presentations are available either in the LGMA website or by particular request.
As part of Council’s involvement in the Congress, a video was developed by Websedge.
The video showcased the economic development of the Lockyer Valley and in particular, focused on Council’s efforts in assisting local producers enter the lucrative Asian export markets.
The video will now be used at the upcoming Asia Pacific Cities Summit and Mayors’ Forum being held in Brisbane from 5 to 8 July 2015.
Lockyer Valley Regional Council has done some remarkable work for a Council of its size with the video reflecting the enormous efforts put in by staff and Councillors in our successes.
A copy of the video is available on request.
Queensland Week
The annual celebration centreing around the State’s birthday on 6 June will be held from 30 May to 7 June 2015 and Queensland Day will be celebrated on Friday 5 June 2015. As well as communities and businesses being called on to “paint their town maroon” by the
Page 8 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Queensland Premier, Council is promoting to consumers to shop local in the Lockyer Valley during Queensland Week.
Upcoming events
Queensland Week 30 May – 7 June 2015 Queensland Day 5 June 2015 ALGA National General Assembly 14 – 17 June 2015
4. Policy and Legal Implications
Policy and legal implications will be addressed in future on matters that arise before Council.
5. Financial and Resource Implications
Budget implications will continue to be addressed through existing allocation and re- prioritisation as required.
6. Delegations/Authorisations
Where further decisions are required with respect to the submission of this plan, the Chief Executive Officer will be delegated the authority to make those decisions.
7. Communication
The matters arising from this report that require further communication will be addressed through existing communication channels.
8. Conclusion
That the Chief Executive Officer’s Report be received and adopted.
Page 9 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
10.2 Queensland Remembers, Centenary of the Dungaree March Warwick to Brisbane, 12-18 December 2015 - No 139 Army Cadet Unit, Gatton
Date: 21 May 2015 Author: Stephen Hart, Manager Administration & Executive Operations Responsible Officer: Ian Flint, Chief Executive Officer
Summary:
The No. 139 Army Cadet Unit from Gatton are planning on recreating the Dungaree March from Warwick to Brisbane. The No. 139 Army Cadet Unit Gatton will be involved along with other Cadets from around Queensland in the Centenary of the Dungaree March, Warwick to Brisbane from the 12 – 18 December 2015. The organisers are seeking financial and other assistance from both the State Government and Council.
Officer’s Recommendation: THAT Council support the Dungaree March and offer in kind support relating to the overnight stays and meals while in the region; Further; THAT the level of any direct financial support be determined following the State’s decision on the scope of the event and related State funding. And further; THAT the Chief Executive Officer be authorised to finalise arrangements in accordance with Council’s decision.
Report
1. Introduction
The report addresses a request for Council’s assistance with costs involved in the proposed Centenary of the Dungaree March. The organisers are proposing to camp overnight at both Helidon and Laidley. Mr Stewart Cook from Lockyer Light Horse has approached Council seeking a number of forms of assistance and a donation of $10,000 towards the event.
2. Background
The proposed march will take place between 12-18 December 2015 and is a modern recreation of the historical event. It will be a relay of up to 200 young cadets from around Queensland who will march from Warwick to Brisbane in relays with a range of supporting personnel. They will be camping at a number of locations along the route.
Representatives from the Department of Premiers and Cabinet met with Council staff on 12 May 2015 to discuss the event and a number of possible opportunities for in kind support from Council and local businesses were suggested. No request for direct financial support was made at that time.
Page 10 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Correspondence has also been received on 7 May 2015 from Mr Stewart Cook from the Lockyer Light Horse requesting financial and non-financial support for the March.
3. Report
The Dungaree March is still at the concept and planning phase. The Department of Premiers and Cabinet has indicated likely support but a decision on funding from the State is not expected until June 2015.
It is intended that the March will leave Warwick on 12 December 2015 to arrive in Brisbane 19 December 2015. It is proposed that the cadets will camp overnight on route. The details of timing and locations have not yet been finalised. However, current planning indicates:
Overnight stay at Helidon on Monday 14 December March to Gatton (either UQ or township) for lunch Overnight at Laidley on Tuesday 15 December
The correspondence received from Mr Stewart Cook 139 Army Cadet Unit Gatton requests financial and non- financial in kind support for the March including:
Waiver of costs of camping at the Gatton Showgrounds (a Gatton overnight stay is no longer proposed) Free passes for the Marchers to the Gatton swimming pool A donation of $10 000 towards the costs of the March.
Council officers are seeking to support the March and a number of suggestions have been put forward that may assist including:
Accommodating marchers and support staff at the Helidon Cricket ground and the Laidley Sports Centre grounds on the Monday and Tuesday nights Waiving any associated fees, and enabling the use of facilities at these locations such as toilets and showers Approaching the Laidley Junior Rugby League Club re providing a BBQ for the evening meal. This may be a good way for the club to assist and use up any provisions they have in stock at the end of the season. Council could consider making a donation to the club to cover costs. Approaching Stanbroke to supply sausages/steak to feed the cadets for either a lunch or evening meal Consider covering costs for the cadets to have free entry to the Laidley pool on Tuesday evening Marketing of the event Logistical, administration and In kind support where appropriate.
The Department of Premiers and Cabinet have indicated likely support but have not yet committed funding. It is understood that the decision about State funding is to be made in June. At this stage, as plans, funds and the level of State funding has not been decided, no direct financial support from Council has been suggested.
Page 11 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
If the State Grant application is successful, another meeting will be organised by the Department Premier and Cabinet at which Council Officers will be invited to discuss the approach, and input from each Council.
4. Policy and Legal Implications
No policy or legal implications are anticipated as a result of the recommendation.
5. Financial and Resource Implications
A Dungaree March will provide a level of economic benefit to the region through positive promotion of the region and enhanced business- given the number of people and support staff staying overnight in the region.
There is a budgeted amount in the Draft 2015/16 Council budget to allow Council to support the Queensland Remembers Centenary. Part of this funding could be allocated to the Dungaree March.
6. Delegations/Authorisations
The Chief Executive Officer be authorised to finalise arrangements in accordance with Council’s decision.
7. Communication and Engagement
There will be an opportunity for the Mayor and Councillors to meet the cadets at the Lockyer Valley venues. Council will assist Queensland Remembers Centenary of the Dungaree March, Warwick to Brisbane, 12 – 18 December 2015 with media engagement before, during and after the Warwick to Brisbane Dungaree March event.
It is proposed that when the cadets are marching into Brisbane, the Mayor or Council Representative from each Council involved will walk the last kilometre with the cadets. The final destination (to be confirmed) is Anzac Square in Brisbane. It is proposed that a reception will be held the following day, possibly at Brisbane City Hall, that may again include the Mayors/Council representative.
This media engagement will also include positive promotion of the Lockyer Valley region and is a cost-effective way to take the message to the general public.
8. Conclusion
The proposal Queensland Remembers Centenary of the Dungaree March is a worthy initiative that will be of benefit to the Lockyer Valley region. Planning for the event has not yet been finalized and State funding has not yet been committed. Council is seeking to offer support and assistance with the event. A financial contribution could also be considered by Council out of a budget allocation proposed for Queensland Remembers Centenary.
Page 12 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
9. Action/s
1. Council liaise with the Department of Premiers & Cabinet over the level of funding to be provided by the State. 2. Council officers liaise with the organisers of the event about logistics for the event. 3. Council Officers consult with local food producers about the supply of food as well as logistics for the Dungaree March.
Page 13 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
10.3 Quadrennial Local Government Elections 2016
Date: 22 May 2015 Author: Jason Bradshaw, Executive Manager Governance and Performance Responsible Officer: Ian Flint, Chief Executive Officer
Summary:
Council has received correspondence seeking a response on matters relating to the conduct of the 2016 elections and the deadline for these responses is fast approaching. Council and the Chief Executive Officer must make decisions and respond at the latest by the 1st July 2015. The key issues for response at this time are method of voting and the conduct of the election.
Officer’s Recommendation: THAT Council make application for a postal ballot to the Minister for Local Government, Community Recovery and Resilience; And further; THAT the Chief Executive Officer confirm his intention to accept the role of Returning Officer or otherwise to the Electoral Commission of Queensland.
Report
1. Introduction
This report seeks to confirm Council’s position in respect of a request for a postal ballot and also to confirm the CEO’s intention to act as returning Officer for the upcoming 2016 Local Government Election.
2. Background
The Minister for Local Government, Community Recovery and Resilience has advised that further to advice provided by the previous government and minister that she will consider applications from Council’s to conduct the election by postal ballot. This advice was provided by to the LGAQ who have advised councils’ to make an application on the basis of merit and to provide a robust case for consideration.
There have been a number of proposed changes to the legislation in the last term of government and further amendments made in this current government to the legislation relating to the elections and local government elections, and the current status will be considered in this report.
The Electoral Commission of Queensland has written to the Chief Executive Officer requesting information about the conduct of the election to assist in planning and to consider efficiencies in the electoral preparations.
3. Report
Under the Local Government Electoral Act 2011, the default position is for local government elections to be conducted by way of attendance ballot on polling day. It is however accepted
Page 14 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
for example that in some local governments, the geography of the area can make it difficult for electors to vote at a polling booth on election day. In such cases Council may apply for a full or partial postal ballot if its area includes a large rural sector, large remote areas or extensive island areas. The Local Government Electoral Act 2011 also allows electors who are unable to attend a polling booth on the day of the election to cast a pre-poll vote or to apply to cast a postal vote. All applications for postal ballots will be considered on the basis of merit and the local government must provide a robust case in its application to the Minister.
The 2012 election was conducted by postal ballot after an application was approved substantially on the basis of reduced costs and economics following the 2011 floods, and the ongoing community recovery.
It is understood that cost will not be a significant factor in current deliberations and Council would need to prove its case on other merits, and may be influenced on what the arrangements for Returning Officer will be.
Further direction is required from Council, although discussion has been held informally at workshops over the last six months, where there has been mixed views. It is submitted that the postal ballot may be preferred. Council may wish to engage further with the community in developing an application, should this be the preferred method.
Between 2008 and 2014, local government elections were run by the Electoral Commission of Queensland (ECQ). Following changes in legislation, elections will be run by Chief Executive Officer’s unless ECQ are specifically requested to do so. It is felt that this will create opportunities for Councils to save money by using council employees and resources instead of reimbursing ECQ for the costs involved.
The default rule is a Council CEO will be the returning officer for an election. The ECQ have written to the CEO seeking a response as to whether he wishes to accept responsibility to be the Returning Officer, and to establish contact and communications with Council to commence election planning and preparations. This is a decision for the CEO to determine and advise Council and the ECQ.
The voting system has changed as has been previously discussed for an undivided Council such as Lockyer Valley. The Mayor will be Optional-Preferential Voting and Councillors will be First Past The Post.
4. Policy and Legal Implications
A number of changes were introduced to the local government electoral rules contained in the Local Government Electoral Act 2011 (Qld) to align local and state government electoral rules and to provide Councils with more autonomy in the process of running the election. While a number of changes were forecast not all have been finalized and the legislation is now current as at 14 May 2015.
A number of other amendments have been passed in the Electoral and Other Legislation Amendment Act 2015 to the Electoral Act 1992, Electoral Regulation 2013, and the Local Government Electoral Act 2011 and the Local Government Electoral Regulation 2012 which were assented to on 14 May 2015.
Page 15 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Further a Bill is currently tabled in Parliament – the Local Government and other legislation Amendment Bill which contains proposed changes to the legislation regarding elections.
There are policy matters that will require consideration in planning for the election, including consideration for developing a caretaker period protocol and guidelines for employees seeking to stand for election.
5. Financial and Resource Implications
Council has made a budget provision in the 2015/16 budget for the conduct of the election, which is based on best estimates and will be influenced by whether or not the ECQ conduct the election. Council has recently received an invoice from the ECQ for costs associated with the Local Government Electoral Branch for 2014-15. The costs attributable to this Council are $9256.46 (inc. GST). The costs of the election will also be influenced by the way in which the election is conducted and resourced. There is likely to be a saving in the conduct by postal ballot against attendance ballot, simply by the nature of the way the voting occurs.
The budget will be developed when the Election Plan is being constructed either with or through the ECQ.
6. Delegations/Authorisations
There are no delegations that are relevant or that need to be amended. The legislation is now specific under section 9A that if the Returning Officer (RO) is the Chief Executive Officer, the Returning Officer must not delegate a function or power of the Returning Officer.
7. Communication and Engagement
The communication for the election will need to be conducted through a structured process and must be mindful of the caretaker arrangements and existing Council policy requirements, and this would be addressed in the Election Planning.
If Council is considering a change in the method of voting then an engagement process may be considered to gauge public opinion in presenting the case for change. In this instance a sample survey may prove useful in supporting the application, consistent with Council’s Community Engagement framework.
8. Conclusion Council is to confirm its intention to make an application for a postal ballot and develop and submit the application by the 1st July 2015.
The CEO is confirm, or otherwise determine, whether to undertake the role of Returning Officer for the 2016 local government election.
9. Action/s
The actions will be dependent upon the decisions made, but responses are required by 1 July 2015 to the Minister and the ECQ.
Page 16 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
10.4 Australian and New Zealand Disaster and Emergency Management Conference
Date: 22 May 2015 Author: Jason Bradshaw, Executive Manager Governance and Performance Responsible Officer: Ian Flint, Chief Executive Officer
Summary:
The Australian and New Zealand Disaster and Emergency Management Conference was held at the Gold Coast on the 4 and 5 May 2015. The focus was on research and emerging national policy trends, whilst showcasing innovation and approaches to Disaster and Emergency Management.
Officer’s Recommendation: THAT Council receive and note the report on the Australian and New Zealand Disaster and Emergency Management Conference 2015.
Report
1. Introduction
This important international event brings together key stakeholders involved in the prevention, management and recovery of major disastrous events, and is a forum to examine the issues surrounding natural and man-made disasters. The conference theme of “EARTH; FIRE AND RAIN’” provided a dynamic program to discuss a vast range of subjects including emergency management, public safety, security, community resilience, business continuity, data protection and many others.
2. Background
The ANZ Disaster Management Conference is broadly applicable to the disaster and emergency management community, including representatives from health, welfare, maritime, volunteers, fire, search and rescue, law enforcement, all levels of government and specialist agencies including the Bureau of Meteorology.
With the ever-increasing nature of large scale disasters and emergencies impacting our communities and a renewed focus on planning, the ANZDEMC is an ideal opportunity to share innovative practice, understand emerging research and discuss challenges with a view to improving our planning, response and recovery from emergencies and disasters.
3. Report
There was significant conference content delivered through concurrent sessions to cater for a wide range of attendees expectations, which also meant that the council attendees were to divide so that attendance was covered at as many sessions as possible. Individual reports have been attached to this overview that highlight the key areas of benefit from the sessions. Areas can be followed up with each attendee as needed.
Page 17 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
The following presentations were of note and are summarized below:
Mr Iain MacKenzie Inspector-General, Office of the Inspector-General Emergency Management Queensland: Setting the standard for disaster management
Queensland is committed to disaster management excellence, and the safety of all Queenslanders. The Office of the Inspector-General Emergency Management has been charged with establishing the means to provide confidence in the disaster management system.
Last year we hypothesized on how we might achieve this, this year we can discuss what has been produced, implemented and is contributing to continuous improvement across the sector. At the forefront has been the Emergency Management Assurance Framework which, supported by legislation, has established Queensland’s and arguably Australia’s first Standard for Disaster Management.
The Standard will ensure that all stakeholders know their responsibilities, what outcomes they need to achieve and be able to demonstrate that this is the case.
The challenge to the sector is now to broaden our thinking past our organizational boundaries, to truly identify, collaborate and partner with all those that can contribute to DM excellence, ensuring a truly comprehensive approach that is not biased towards any one component.
Too often when we refer to emergency management our thoughts are immediately directed towards police, fire, SES and mainstream emergency service providers. The reality is that these agencies are but part of the puzzle. In Queensland it is Local Government that is quintessentially at the center of all phases of disaster management. However, nothing is possible unless we have fully considered the impacts on and the support available from the private sector. Supplies, transport, accommodation, all rely on sound, recognized and rehearsed arrangements being developed before an event.
The emphasis into the future must be on focusing all stakeholders with responsibilities in this space, on their role across the full PPRR spectrum, driving improvement and better outcomes for those that we are charged with helping. The standard for disaster management in Queensland is a tool that can be used by all to focus this thinking.
This presentation examined the standard for disaster management in Queensland, the importance of ongoing collaboration with stakeholders and emphasizes the need for all involved to accept their responsibility and embrace accountability.
Mr Robert Preston Principal Strategy Officer, Public Safety Business Agency/Queensland Fire and Emergency Services The redi-portal: An innovative Risk Evaluation and Disaster Information. Tool-box for Disaster Managers in Queensland
The question of who or what is at risk from natural disasters is of particular importance to emergency planners in Queensland, as one of Australia’s most disaster-prone prone states. Flooding, cyclones, and storms have taken 43 lives and cost approximately $14 billion in government-funded disaster recovery and relief over the past 7 years.
Page 18 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
A new redi (Risk Evaluation and Disaster Information) portal, developed by the Public Safety Business Agency with funding from the Natural Disaster Resilience Program, will provide consistent planning and intelligence data to a complex network of government and not-for profit organisations responsible for mitigating these impacts. This new data warehousing and analytic toolbox will allow disaster managers to profile vulnerable communities and infrastructure to determine who is best placed to effectively plan for and mitigate these potential impacts.
Drawing on National Emergency Risk Assessment Guidelines and quantitative demographic and spatial data, the new system allows stakeholders to quickly identify highly exposed populations, undertake pre-event planning, and prioritise alternative treatment risks for natural disaster hot-spots. The redi-portal is developed using an amalgam of readily accessible geographic information system, database and data visualisation technologies in a secure cloud computing environment. Building from an assessment of bushfire risks and cyclonic storm tide, the system will be expanded to include other natural hazards and tools needed to address related disaster planning issues, such as emergency management capability.
The redi-portal is ideally suited to support the collaborative approach to disaster management in Queensland, led by the Queensland Fire and Emergency Services under guidance of the Office of the Inspector General Emergency Management.
Ms Dale Preston Qld State Manager Preparedness & Recovery, Australian Red Cross Co-author: Ms Carolyn Patamisi, Coordinator Landholder Recovery project, Australian Red Cross Landholder Recovery Model
The aim of the presentation is to provide an overview of the Landholder Recovery model which is a point of reference for recovery workers supporting landholders and their families in their recovery journey.
It will provide background information about why landholders as the target group. Briefly, Bundaberg, North Burnett, Banana, Fraser Coast areas were greatly affected by Ex Tropical Cyclone Oswald in 2013. Subsequently, Red Cross conferred with the four councils to determine community recovery needs. The area of most concern to them at that time was around landholder recovery. There was agreement that Red Cross should focus their efforts on landholders.
The Landholder Recovery Project followed with one of its primary objectives being the design and development of a Landholder Recovery Model which would assist individuals, agencies, organisations and local and state governments when planning for and implementing short to medium term psychosocial recovery strategies which target farmers and their families, during and following future emergency events. The presentation highlighted the journey of discovery which included months of researching, talking,listening, learning, gathering and editing information and experiences from those on the land and from those who work with and support landholders in rural areas.
The result is the development of a considerations based model which focuses on the social and human characteristics which bind our diverse farming community together, and is intended to be of practical use to workers on the ground. Considerations include:
Page 19 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
importance of trust
While the project focused on communities in four disaster-affected local government areas, the model based on the project findings has relevance for communities more broadly across Queensland and across Australia.
Mr Jason Reid State Program Manager Community Recovery, UnitingCare Community Start with the end in mind - strengthening communities to enable a better outcome from recovery not just to restore the status quo
When we consider the interactions of service providers in the recovery phase of any disaster or community crisis our expectations are linked to a restorative approach. That is to say we are looking to restore community and the individuals within them to the way things were. Should it be just about restoring community or could it be about building community and if it were about building community what would need to be done differently to ensure that the social fabric of community was strengthened.
Considered by many as a slow moving disaster, drought has now gripped over 75% of Queensland. While some parts of Queensland have recently received welcome rain there are others that have received none. How do we take what we know about a human and social response to disaster recovery and apply it to drought, or should we look at how communities have responded to drought and apply that to the processes within community recovery? In Queensland one of the many roles of the local disaster management group is to ensure the community is aware of ways of mitigating the adverse effects of an event, and preparing for, responding to and recovering from a disaster. While local disaster management groups have not taken an active role in responding to drought, are there lessons that can be learned from how community has responded to drought and apply these in a broad sense to response and recovery in times of disaster.
Drawing on the learnings from drought support initiatives delivered across Queensland since 2013, this workshop will use an interactive and participatory approach to question standard responses to human and social recovery and explore what could be done differently to ensure that the social fabric of community is strengthened as a result of recovery. While ideas will be presented from the experience of Uniting Care Community, participants will play an active role in contributing to the content and outcome of the workshop. Experiences and ideas generated during the workshop will be collated and distributed to participants to help inform the role of local disaster management groups and service providers to ensure the community is aware of ways of mitigating the adverse effects of an event, and preparing for, responding to and recovering from a disaster.
Mrs Rowena Richardson
Page 20 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Director EM Standards, Best Practice & Evaluation, Office of the Inspector-General Emergency Management Co-authors: Ms Nicole Lott, Executive Manager, Office of the Inspector-General Emergency Management
Measuring emergency management effectiveness
The Office of the Inspector-General Emergency Management (IGEM) was established in Queensland in 2014 to provide assurance and advice that enables confidence in Queensland’s emergency management arrangements. To acieve this objective, the Office led the development and implementation of an Emergency Management Assurance Framework (the Framework) which is built on shared responsibilities for disaster management and comprises the Standard for Disaster Management (the Standard). The Standard establishes the performance requirements for all entities involved in disaster management and forms the basis of Assurance Activities.
The Assurance and Excellence Development Program is the mechanism used by the IGEM to discern a level of confidence in Queensland’s disaster management arrangements. The Program adds value to the disaster management sector through the collation and analysis of information from the sector, and the sharing of knowledge to guide improvement.
The Program is built on the philosophy that issues should be addressed at the lowest possible level (locally) and with the least amount of formality. The Program incorporates a suite of Assurance Activities that collectively contribute to an understanding of the effectiveness of disaster management in Queensland. A partnership approach is taken to developing solutions in support of a culture of innovation and improvement. This approach supports more streamlined and relevant solutions that minimise impost on the sector and provide maximum value for money.
The presentation addressed the tiered approach to the Assurance Activities specifically highlighting the assurance activities and associated learnings currently being undertaken by the Office. These activities include, a system wide disaster management entity self- assessment survey applied against the Standard and an independent review model. The review model has driven the three reviews the Office is currently conducting.
Given the number of papers and session, there was an opportunity to cover the whole spectrum of disaster management. It may be of benefit for Council to consider making presentations at next year’s conference on some of the great achievements we have made over recent years. It would also meet our responsibility to continue the development of best practice in aspects of disaster management.
4. Policy and Legal Implications
There are no immediate policy or legislative impacts, as matters can continue to be addressed through existing policy and legislation, which are directly reviewed each year in the review of our plans and preparation for the upcoming seasons.
5. Financial and Resource Implications
Page 21 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
No direct financial impacts have been identified and the National Conference has provided an opportunity to reflect on our current practices and resources, with thoughts from Attendees that Council should look to make presentations on our own practices which have been recognised as better practice through the IGEM and the last self- assessment report.
6. Delegations/Authorisations
All matters can continue to be dealt with under delegation, with no changes required at this time. Any changes introduced through changes in legislation will flow through on both a national and state government level.
7. Communication and Engagement
This report is provided as a summary to all Councillors on this national conference and any issues that are of interest should be followed up with one of the attendees. A number of the broader issues will be addressed through actions from the Officers and reports to the LDMG.
8. Conclusion
This report is provided with the benefit of written contributions from the councillors and officers in attendance (refer attached Briefing Notes). Further discussion will occur at the meeting as Councillors and others provide verbal feedback on the highlights and key issues.
9. Action/s
1. Make available a copy of all presentations to councillors for follow up.
Attachments 1View Cr Milligan Briefing Note 5 Pages 2View Cr Friend Briefing Note 4 Pages 3View Disaster Managment Project Officer Briefing Note 10 Pages
Page 22 Australian and New Zealand Disaster and Emergency Attachment 1 Management Conference Cr Milligan Briefing Note
Attachment 1 11.5 Page 23
Australian and New Zealand Disaster and Emergency Attachment 1 Management Conference Cr Milligan Briefing Note
Attachment 1 11.5 Page 24
Australian and New Zealand Disaster and Emergency Attachment 1 Management Conference Cr Milligan Briefing Note
Attachment 1 11.5 Page 25
Australian and New Zealand Disaster and Emergency Attachment 1 Management Conference Cr Milligan Briefing Note
Attachment 1 11.5 Page 26
Australian and New Zealand Disaster and Emergency Attachment 1 Management Conference Cr Milligan Briefing Note
Attachment 1 11.5 Page 27
Australian and New Zealand Disaster and Emergency Attachment 2 Management Conference Cr Friend Briefing Note
Attachment 2 11.5 Page 28
Australian and New Zealand Disaster and Emergency Attachment 2 Management Conference Cr Friend Briefing Note
Attachment 2 11.5 Page 29
Australian and New Zealand Disaster and Emergency Attachment 2 Management Conference Cr Friend Briefing Note
Attachment 2 11.5 Page 30
Australian and New Zealand Disaster and Emergency Attachment 2 Management Conference Cr Friend Briefing Note
Attachment 2 11.5 Page 31
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 32
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 33
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 34
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 35
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 36
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 37
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 38
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 39
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 40
Australian and New Zealand Disaster and Emergency Attachment 3 Management Conference Disaster Managment Project Officer Briefing Note
Attachment 3 11.5 Page 41
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
11. GOVERNANCE AND PERFORMANCE REPORTS
11.1 External Funding Update February to May 2015
Date: 20 May 2015 Author: Corrin Bischoff, Major Projects Officer Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance
Summary:
The purpose of this report is to provide an update on the status of external funding applications submitted by Lockyer Valley Regional Council for the period February 2014 to May 2015 and to seek approval to resubmit the National Food and Innovation Centre project to the National Stronger Regions Fund in Round Two.
Officer’s Recommendation: THAT the National Food and Innovation Centre project be submitted in Round Two of the National Stronger Regions Fund; further; THAT the updated external grants register be received and noted.
Report
1. Introduction
This report provides an update and analysis of funding sought by Council over the past four months from competitive grant programs. This report specifically addresses the unsuccessful application for funding under the National Stronger Regions Fund for the National Food and Innovation Centre project.
Council’s external funding policy supports the Lockyer Valley Community Plan 2012 - 2022 strategic priority to uphold principles of good governance and transparency in decision making.
2. Background
A centralised grant application process is utilised to optimise funding secured by Council to support its projects and activities. A key part of the coordinated approach to seeking and managing external grants is to provide a regular update to Council on all funding applications submitted.
Council submitted an application to support the National Food and Innovation Centre in November 2014 seeking $3 200 000 under the National Stronger Regions Fund. This Fund seeks to support project that: improved level of economic activity in regions increased productivity in the regions increased employment and a more skilled workforce in regions increased capacity and improved capability of regions to deliver major projects, and to secure and manage investment funding
Page 42 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
improved partnerships between local, state and territory governments, the private sector and community groups; and more stable and viable communities, where people choose to live.
3. Report
Since the beginning of February 2015, five external funding applications have been submitted. In this period Council has been informed of the success of two applications and seven unsuccessful applications.
Below is the status of Council’s external funding applications as at 20 May 2015:
STATUS as at: Source Project Title Project Amount LVRC Cash LVRC in-Kind Partner 20 May 2015 Value applied for contribution contribution Contribution
Pending Department of Agriculture Building Relationships 100 781 25781 0 20000 55000 - Package Assisting Small in Export Markets Exporters
SUCCESSFUL State Library: Opal Grants Book, Pay, eSurvey $10 000 $8,180 0 $1,820 0 - Technology Trendsetters
UNSUCCESSFUL Arts Queensland - Artist in Community Totem 26104 20000 0 6104 0 Residence Program (Childcare Centre)
Pending SES Non-Recurrent Forest Hill SES Office 9000 6750 2250 0 0 Subsidy Program Space Refurbishment
UNSUCCESSFUL SES Non-Recurrent Technology and 1574 1181 394 0 0 Subsidy Program Monitor Upgrade
SUCCESSFUL Department of Project A: Community Project A: $40 000 0 0 NA Communities, Child Safety Capacity Building $10 000 and Disability Services, Workshops Project B: Investment Services - Project B: Big Day In – $19 000 Community Drought Youth event Project C: $ Support – Local Project C: Health and 11 000 Government Areas Wellbeing Expo UNSUCCESSFUL Department of National Food & $7 026 156 $3 200 000 0 $600 000 $3 826 156 Infrastructure and Innovation Centre Regional Development - National Stronger Regions Fund SUCCESSFUL State Library of Lockyer Valley $17 700 $11 700 0 $6 000 NA Queensland - VISION 2017 Libraries - Make, Play Grant Program: and Connect received Incubators of ideas, $10 000 learning and innovation UNSUCCESSFUL Department of National Lockyer Valley Sports $800 000 $400 000 $400 000 0 0 Parks, Recreation, Sport & Recreation Lighting and Racing Installation Program UNSUCCESSFUL Department of State Gatton West Industrial $4 500 000 $3 375 000 $1 125 000 0 0 Development and Zone Infrastructure Investment - Royalties for the Regions
Page 43 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
STATUS as at: Source Project Title Project Amount LVRC Cash LVRC in-Kind Partner 20 May 2015 Value applied for contribution contribution Contribution
UNSUCCESSFUL Department of State Laidley Township $6 000 000 4 500 000 $1 500 000 0 0 Development and Flood Protection Investment - Royalties for Scheme the Regions UNSUCCESSFUL Department of Intersection upgrade $300 000 $150 000 $150 000 0 0 Infrastructure and of Carpendale Road Regional Development - and Klucks Road Heavy Vehicle Safety and Productivity Programme Round Four SUCCESSFUL Department of Middleton's Bridge $645 970 $322 985 $322 985 0 0 Infrastructure and Rehabilitation Regional Development - Bridges Renewal Programme Round One UNSUCCESSFUL Department of Main Lockyer Valley $22 500 $22 500 $0 $0 $0 Roads and Transport Regional Council Road Safety Strategy
The unsuccessful applications include two Roads to Recovery projects which were delayed by the State Elections in January 2015.
Council was also unsuccessful in receiving funding for the National Food and Innovation Centre project under the National Stronger Regions Fund. Round Two of the Fund is now open. An information session regarding Round Two of the Fund was attended by the Major Projects Officer and advice for submissions was received.
Round Two allows applicants to submit up to two projects for funding. Round Two also quarantines $25 million for projects seeking less than $1 million in funding. Each project must as a minimum have 50% partnership funding.
It is recommended that Council approve the re-submission of the National Food and Innovation Centre project to Round Two of the National Stronger Regions Fund.
This project is the lead Council project in terms of: Addressing the assessment criteria Required minimum financial contribution • Capacity to deliver the project • Readiness of the project to proceed • Time available to write the grant application and develop supporting documentation • Industry and community support for the project.
Feedback on the unsuccessful application is being sought and will be used to improve the application to be submitted in Round Two.
In addition, in a letter received on 8 May 2015, Council was advised that the Deputy Premier has approved a subsidy of $210 000 as a 40 percent subsidy towards the costs incurred in the planning and design costs for the Forest Hill Levee project. The Deputy Premier has also
Page 44 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
approved funding for alternative flood mitigation works in Forest Hill i.e. Stage 1A Forest Hill Flood Mitigation Works of 40% of eligible project costs up to $600 000.
4. Policy and Legal Implications The External Funding Policy will be adhered to in the submission of the agreed applications. All other policy and legal implications will be addressed in future on matters that arise before Council.
5. Financial and Resource Implications Budget and resource implications are to be managed by each project manager in the delivery of each project that is successful in being funded under the National Stronger Regions Fund. Council is required to contribute a minimum of 50% of the project cost. This contribution will include funding from other sources.
6. Delegations/Authorisations Each funding application is to be certified by the Chief Executive Officer with evidence of Council endorsement. The Chief Executive Officer and relevant Executive Manager will manage further requirements in line with existing delegations.
7. Communication and Engagement The following officers were engaged in the preparation of this report: Chief Executive Officer Executive Manager Planning & Development Manager Regional Development
The Major Projects Officer attended an information session regarding Round Two of the National Stronger Regions Fund which has informed the matters addressed in this report.
8. Conclusion Based on the eligibility and assessment criteria for the National Stronger Regions Fund and Council’s ability to contribute funds and deliver the projects in the required timeframe, it is recommended that Council apply for funding for the National Food Innovation Centre as recommended in this report.
9. Action/s The project endorsed by Council is submitted under the National Stronger Regions Fund, Round Two by the closing date of 31 July 2015.
Page 45 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
11.2 Community Assistance Policy
Date: 20 May 2015 Author: Corrin Bischoff, Major Projects Officer Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance
Summary:
The purpose of this report is to seek Council’s approval of the Community Assistance Requests policy outlining the process for the submission of community group requests for assistance which fall outside the Community Grants & Assistance Policy and Procedure.
Officer’s Recommendation: THAT Council approve the draft Community Assistance Request Policy.
Report
1. Introduction
The Draft Community Assistance Request Policy has been drafted in response to a request at the 11 February 2015 Ordinary Meeting, and outlines a process for the submission of community group requests for assistance which fall outside the Community Grants & Assistance Policy and Procedure. The policy seeks to provide a consistent approach to assessing assistance requests which will assist Council in considering and supporting requests for assistance in an equitable manner.
2. Background
This matter was referred to the April 2015 Councillor Workshop in response to the discussion held at the 11 February 2015 Ordinary Meeting regarding the provision of assistance to the Lions Club of Withcott-Helidon. A request was made at this meeting for a policy to be drafted to outline a process for the assessment of assistance to community groups of this nature.
Council receives requests from community groups for funding or in-kind assistance on a regular basis. The majority of these requests are administered via the Community Grants & Assistance Policy which has a number of categories to assess these requests. In addition, there are a range of requests that are received which do not fall under the Community Grants & Assistance Policy and Procedure. These requests are often large in nature and are seeking assistance beyond the funding limits of the grant and assistance categories available.
In some cases the requests received from community groups are for one component of a large asset project however a number of additional components required are not considered e.g. building or plumbing approvals, operational works. This leads to community groups being unable to complete their project or Council providing further funding or in-kind assistance to assist in finalising the project.
Page 46 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
3. Report
The Draft Community Assistance Request Policy aims to reduce the risk of Council committing to requests from Community Groups with unknown additional requirements which exceed budget allocations. The draft policy also provides a consistent approach to assessing assistance requests which will assist Council in considering and supporting requests for assistance in an equitable manner.
The draft policy outlines the required steps community groups are to follow in seeking assistance (funding or in-kind) from council which is not a part of the Community Grants & Assistance Policy and Procedure. Community groups requiring funding or in-kind assistance from Council regarding their project, event or approval are required to make their request in writing and then meet with a council officer to discuss the project in its entirety. This allows Council to fully understand the project and determine the total assistance required prior to approval being provided.
Approval to support these requests (i.e. that fall outside the Community Grants & Assistance Policy and Procedure) will be by resolution of Council.
The draft policy also addresses requests for letters of support. A register of all requests (letter or support, in-kind and funding) and contact with community groups for this purpose will be maintained and reported to Council on a quarterly basis.
4. Policy and Legal Implications
Council’s policy framework has been adhered to in the development of this policy. The policy complies with the requirements of relevant legislation. Any future policy and legal implications will be addressed as matters arise before Council.
5. Financial and Resource Implications
Budget and resource implications will continue to be addresses through existing allocations. The content of the policy does not alter current budgetary requirements.
6. Delegations/Authorisations
No further delegations are required to manage the issues raised in this report. The Executive Manager Governance & Performance will manage requirements in line with existing delegations.
7. Communication and Engagement
The following stakeholders were engaged in the review and drafting of the policies addressed in this report: Chief Executive Officer Executive Manager Governance & Performance Executive Manager Planning and Development Services Executive Manager Organisational Development & Engagement Councillors (via workshop and request for feedback)
Page 47 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
8. Conclusion
The policy outlined in this report seeks to provide a consistent approach to assessing assistance requests which will assist Council in considering and supporting requests for assistance in an equitable manner.
9. Action/s
The approved policy will be added to Council’s policy register and published as appropriate on the intranet and internet. An officer will be allocated to coordinate the process as outlined in the policy and quarterly reports on requests for assistance from the community will be reported to Council.
Attachments 1View Community Assistance Policy 2 Pages
Page 48 Community Assistance Policy Attachment 1 Community Assistance Policy
Attachment 1 11.2 Page 49
Community Assistance Policy Attachment 1 Community Assistance Policy
Attachment 1 11.2 Page 50
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
11.3 Potential Future Use and Fence Removal - Corner Biggs Road and Warrego Highway, Withcott
Date: 20 May 2015 Author: Stephen Hart, Manager Administration & Executive Operations Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance
Summary:
This Report is to comply with Resolutions from the Ordinary Council Meeting of 15 April 2015 which sought an investigation of opportunities for the future use of Lots 10 and 11 RP140399 prior to removing the existing fence on the land and reporting back to Council.
Officer’s Recommendation: THAT Council resolves to receive and note the Potential Future Use and Fence Removal – corner Biggs Road and Warrego Highway, Withcott report.
Report
1. Introduction
The purpose of this Report is to provide further information to Council on the opportunities for future use of the subject land and to note that the fence has now been removed.
2. Background
At the Ordinary Meeting of Council held on 15 April 2015 a matter was raised relating to the dilapidated state of fencing on Council owned land located at the corner of the Warrego Highway and Biggs Road Withcott. It was noted that the poor state of the fencing affected the amenity of the area and reduced the effectiveness and timeliness of maintenance activities on the land.
Council resolved to remove the fencing. Council also resolved that, prior to removal of the existing fence, Council investigates opportunities and the potential future use of the land and that the outcome of this investigation be reported back to Council at the 27 May 2015 Meeting.
3. Report
Lots 10 and 11 RP 140399 are land parcels held in freehold by Council and located at 1 Biggs Road Withcott. (Please refer attached Aerial Map). The land is approximately 5804 square metres in total and is currently zoned as “Urban Residential”. The land was purchased by Council from Energex in 2009.
In 2013 a real estate agent approached Council seeking land for a commercial opportunity to sell horse trailers in Withcott. At a Council workshop in September 2013 this land, and a number of other parcels, were considered as options to potentially accommodate that request.
Page 51 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
At the workshop Councilors discussed the future use of Lots 10 and 11 RP140399 and considerations included that:
this parcel is located at a key intersection in Withcott;
it was likely any potential future intersection works, to enable access across the Warrego Highway to link with Jones Road, would be located to the east of the subject land;
it would be a relatively low risk that this site would be required for the future intersection works;
this site was of value and a logical extension of the commercial area in Withcott.
Given these factors, the view of the workshop attendees was that the land be held by Council and the zoning of the land be reviewed in light of the potential future use. The Draft Planning Scheme, currently in the public consultation period, indicates that Lot 10 and 11 RP 140399 is included in the “Centre” zoning.
There have been no further enquiries regarding the disposal of the land since that time. Following the gazettal of the new Planning Scheme, the future disposal of the land could be further considered.
The dilapidated fence on the subject land has been removed in accordance with the resolution 3943. This has improved the amenity of the area and improved ready access for maintenance. The old fencing materials have been stored at the Gatton Depot awaiting reuse as required.
4. Policy and Legal Implications
The Local Government Regulation 2012 provides that in order to dispose of valuable non- current assets (such as land) Councils must go to auction or a tender. At such time as this land is ready for disposal Council will need to comply with this legislative requirement.
5. Financial and Resource Implications
The financial implications for this report are minimal. The removal of the fence will improve the amenity of the area and make maintenance more time and cost effective. The fencing materials will be stored and reused if practicable.
6. Delegations/Authorisations
No additional delegations or authorisations are required.
7. Communication and Engagement
No communications are envisaged at this time.
Page 52 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
8. Conclusion
This report considers the future use and opportunities for Lots 10 and 11 RP 140399 located on the corner of Biggs Road and the Warrego Highway and reports back to Council on the removal of the dilapidated fence on the land. The land is a valuable parcel which is in a good location in Withcott and is a logical commercial extension of the Withcott commercial centre. Following, gazettal of the new Planning Scheme the potential disposal of the land should be further considered.
9. Action/s
1. Review disposal of the land following Gazettal of the new Planning Scheme.
Page 53 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
11.4 Disposal of Parklea Estate Park Situated at Gillespies Road, Placid Hills - Lot 19 on SP123969
Date: 20 May 2015 Author: Stephen Hart, Manager Administration & Executive Operations Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance
Summary:
Council owns freehold land at Gillespies Road, Placid Hills, described as Lot 19 on SP 123969 also known as Parklea Estate Park. The land is currently vacant and maintained by Council. The purpose of this Report is to consider the future use of this land and to discharge Council’s statutory obligations in order to dispose of the land if that is the preferred option.
Officer’s Recommendation: THAT with respect to the land owned by Council at Gillespies Road, Placid Hills, described as Lot 19 on SP 123969, Council resolves:- a) Under Section 236(1)(c)(iv) of the Local Government Regulation 2012 to apply the exception from tendering to enable a lease to be negotiated with an adjoining land owner; and b) Delegate to the Chief Executive Officer the authority to do all things necessary to negotiate the lease;
Report
1. Introduction
Council owns land situated at Gillespies Road, Placid Hills also known as Parklea Estate Park, described as Lot 19 on SP 123969 which comprises of approximately 14 hectares. It is proposed that Council consider potential uses for this land in order to reduce the ongoing maintenance and to dispose of the land, if that is the preferred option.
2. Background
At Council’s Ordinary Meeting on 13 May 2015 it was resolved that Council undertake an investigation of the land at Parklea Estate Park situated at Gillespies Road, Placid Hills to identify future options for use of the whole land, and report back to a future meeting with a recommendation on the proposed use/s of this land.
3. Report
This report considers options for the future use of Lot 19 on SP123969. A number of key considerations have been identified land. The land is zoned Rural Agricultural, Rural General and comprises approximately 14 hectares. The land is currently vacant and is maintained by Council.
Page 54 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
The subject land is bounded by a watercourse to the south, 27 residential properties to the north and east and 1 agricultural land owner to the south west. (Refer attached aerial map). It has also been identified that the land is in a flood risk area.
Infrastructure Works and Services have advised that a further consideration will be significant growth of Johnson grass is located on the land. As this can be lethal to livestock in certain circumstances the land may not be suitable for grazing purposes.
An easement for Water Supply and Maintenance of Water Supply Pipeline burdens the land in favour of Lot 4 on SP 139696. Full and free right and liberty at all times to maintain the easement must be granted to the owners of Lot 4 on SP 139696. Please refer to the aerial map which shows the easement area.
It is proposed that this land be leased or otherwise disposed of to enable Council to obtain a financial return and reduce its maintenance costs.
The following options for disposal have been identified for Council consideration:-
1. Offer of Lease to adjoining agricultural land owner (Lot 4 on SP 139696) – Under Section 236(1)(c)(iv) of the Local Government Regulation 2012 Council may wish to apply the exception from tendering to enable a lease to be negotiated with an adjoining land owner. In order for a lease to be negotiated with the land owner of Lot 4 on SP 139696 there must be no other interest from other adjoining land owners. Therefore all 27 adjoining land owners would need to be consulted. A market valuation at Council’s cost would need to be undertaken on the relevant lot to determine the rental value if a lease to an adjoining land owner was accepted;
2. Initiate a tender process – Under Section 228(1)(b) of the Local Government Regulation 2012 Council may invite written tenders for a valuable non-current asset contract. The invitation for tenders must:-
a) be made by an advertisement in a newspaper that circulates generally in the local government area; and b) allow written tenders to be given to the local government for at least 21 days after the advertisement is published; or
3. To call for Expressions of Interest pursuant to Section 228(3) of Local Government Regulation 2012 for the disposal of the land – This process would determine the level of interest in the land and different uses proposed. Once the Expression of Interest process has been completed, Council can consider more closely what uses will be permitted and invite Tenders.
4. Policy and Legal Implications
In order for Section 236 to apply for the lease of the land to an adjoining land owner, the rental income must be an amount equal to, or more than, the market value of the interest in the land. A written market valuation by a registered valuer is required to meet Council’s statutory obligations under Section 236.
The proposed lessee will be required to maintain all relevant insurances in respect of the land during the term of the lease.
Page 55 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
5. Financial and Resource Implications
Staff resources will be required to prepare the documents, administer and undertake the process chosen. Council will also incur advertising costs for the release of the expression of interest or tender advertisement which is anticipated to be approximately $250.00. The lease will be prepared by Council’s Property Officer and the proposed lessee will be responsible for registration costs. The lessee will also bear the costs of fencing and insurance.
If Council decides to offer a lease to an adjoining land owner a market valuation to determine the rental value would need to be undertaken at Council’s costs which would be approximately $500.00 to $1,000.00.
Significant lease revenue is not expected. However, the intent is more to better utilise the land and to reduce Council maintenance costs.
6. Delegations/Authorisations
The Chief Executive Officer be granted and delegated authority to do all things necessary to enable the process to be undertaken.
7. Communication and Engagement
It is proposed that the expression of interest or tender be advertised on Council’s website and in the Gatton Star newspaper. The expression of interest or tender could also be advertised through the “Your Valley News” monthly newsletter and the “Valley Voice” page 9 editorial in the Gatton Star.
All communication with parties necessary to finalise the lease, including the Valuer, proposed Lessee and Department of Natural Resources and Mines, will be undertaken through Council’s Legal Services Team.
8. Conclusion
The adoption of the recommendation made in this Report will enable the disposal of the land to be commenced.
9. Action/s
1. Consult with adjoining land owners re interest in lease of land; 2. If necessary arrange valuation; or 3. Prepare and release the Invitation to Tender; or 4. Prepare and release the Expression of Interest.
Attachments 1View Map 1 Page
Page 56 Disposal of Parklea Estate Park Situated at Gillespies Attachment 1 Road, Placid Hills - Lot 19 on SP123969 Map
Attachment 1 11.4 Page 57
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
11.5 Executive Manager Governance & Performance Monthly Update
Date: 20 May 2015 Author: Jason Bradshaw, Executive Manager Governance and Performance Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance
Summary:
This report is to update Council on the key issues currently being actioned.
Officer’s Recommendation: THAT Council receive and note the Executive Manager Governance & Performance Monthly update.
Report
1. Introduction
This report provides an update on key matters arising and being addressed since the last report in relation to work areas or key initiatives.
2. Background
The previous reports provide the background information to date and only progress is being reported for the month.
3. Report
ANZ Disaster & Emergency Management Conference
A separate report has been provided on this national conference to highlight the key learnings and other initiatives to be pursued. There may be opportunities to show case our own work practices at a future conference, given the better practice initiatives that Council has adopted and those recognised through the recent self-assessment.
Roads to Recovery and Black Spot Funding
Recognising the important role local government plays in managing and maintaining our local roads network, the Federal Budget last week showed the Government maintaining its commitment to double Roads to Recovery (R2R) in 2015-16 and provided further Black Spots funding for the next two years.
R2R funding will double, with $700 million allocated to councils in 2015-16 to support the maintenance of local roads to facilitate greater access for Australians and improved safety, economic and social outcomes. R2R allocations for the councils in each State will follow the same methodology used in previous R2R rounds.
Page 58 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
The Black Spot Programme aims to reduce crashes on Australian roads. Black Spot projects target those road locations where crashes are occurring, funding measures such as traffic signals and roundabouts at these locations.
The Government has committed $500 million to the Black Spot Programme from 2014-15 to 2018-19, which includes an additional $200 million over two years from 2015-16.
There are also changes to the programme's eligibility criteria for 2015-16 and 2016-17. The criteria have also been amended to allow more funding for the proactive treatment of unsafe roads. The Government has guaranteed that at least 50 per cent of funding provided over the next two years will be dedicated to fixing roads in regional Australia.
Financial Assistance Grants to Local Government
In the 2015-16 financial year, the Australian Government will allocate $2,289 billion in Financial Assistance Grants (FAGs) for local government services to the community.
The freeze on indexation announced in the 2014-15 Budget remains in place, the impact of this freeze was estimated last year to be $925 million in lost FAGs in the four years to 2017- 18. In 2017-18, indexation is projected to be re-instated, by which time the annual funding base is estimated to be 13% lower than it would have been without the impact of the freeze.
The Budget doesn't reduce the impacts on communities from the freeze and ALGA will be advocating in the lead up to the 2016 Budget and the next Federal Election that the freeze should be lifted immediately. This issue will be part of discussions at the 2015 National General Assembly of Local Government (NGA). The Assembly program is almost finalised and promises a strong and diverse discussion about local government's role in the community, in the tax system and in the Federation. FAG’s continues to be provided in two components, general purpose assistance grants and untied local roads grants. Both components of the grant are provided as untied funding allowing councils to spend the grants according to local priorities.
Governance
The quarterly report on the performance of the Operational Plan was provided to the last meeting, and this has been referred to a workshop in order to recognise the current priorities and what activities can be carried forward into next year. A first draft 2015/16 Operational Plan is being developed for discussion at the June workshop to ensure sufficient time and understanding of the content and the relevant resources required to deliver outcomes are committed in the 2015/16 budget.
The Governance Framework and associated compliance work continues with time constrained around other priorities, this will come forward for Council review in June 2015. Policy development continues in priority areas and result in further reports over the coming months as those reviewed annually and aligned to budget are updated and revised. There remain a number of areas where policy development is needed but is constrained by other priorities.
Administration and Executive Operations
Tenders for the 12 individual parcels in Grantham have been evaluated and draft leases have been forwarded to the successful tenderers. One of the individual parcels and two larger
Page 59 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
amalgamated blacks did not attract a tender. Under the legislation Council can now negotiate with interested parties who had previously expressed interest in the land.
A range of legal matters have also been progressed relating to a number of planning appeals and planning enforcement matters. Legal advice has also been provided internally, or sought from external legal providers where necessary, on a number of insurance and property matters. A number of administrative actions involving complaints management requests were also handled in the period and staff have attended further training conducted by the Ombudsman’s Office.
Internal Audit & Risk Management
The Internal Audit - Operational Budget Report has been received and was discussed at the Audit & Risk Management Committee meeting on 21/5/2015 with a progress update to be provided to the next meeting. Further work has been progressed through the ELT on the outstanding actions on the Audit Register. The Executive were briefed on the internal audit process and reviewed actions for their departments to confirm acceptance and currency of actions. The minutes will be provided to the next meeting of Council. Corporate Communications
Corporate Communications have been working with the website steering committee on the redevelopment of Council’s website, with content being reviewed and designs being finalised for further input. It is planned to relaunch the new look website at the start of the financial year.
A more concerted effort is being undertaken to monitor and respond to social media and we have started an Instagram account as well as contributing through Facebook and Twitter. It is planned to develop better reporting on these activities to provide more meaningful information to Council in ascertaining the effectiveness of our activities.
Corporate Communications have commenced work on this year’s Annual Report, and the content is due early June from all internal stakeholders, with design to commence thereafter. This remains a significant project as it is Council’s most important accountability document and the focus must remain on a quality product that represents the achievements made against our plans for the year.
Corporate Communications are currently compiling a Queensland Transport Museum (QTM) general video outlining the history of the QTM museum which will be played on entry to the museum.
Reforms of Taxation and Federation
Following the last meeting of Council where updates were provided on the reforms, Council has to respond to the LGAQ with feedback on the discussion paper launched at the LGAQ Finance Summit and this is due by end of June and will be progressed for review at the first June meeting of Council.
Emergency Management Ministers Meeting in Canberra
The Law Crime and Community Safety Council is meeting in Canberra to discuss a number of law reform, law enforcement, community safety and emergency management matters. ALGA's Vice President Cr Greg Belz will take part in the discussions, focusing on natural disaster
Page 60 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
funding reforms. ALGA is an active member of the Ministerial Council and the Australian and New Zealand Emergency Management Committee, the senior officials group dealing with the ongoing implementation of the National Disaster Resilience Strategy.
The Government has tabled the final report of the Productivity Commission inquiry into natural disaster funding arrangements. it recognises that many of the Commission's recommendations, such as the need to place greater emphasis on upfront assessment of damage and reducing the level of relief and recovery funding in order to boost mitigation activity, will have significant implications for states and territories and for local government. As a consequence, the Justice Minister, the Hon Michael Keenan MP, has stated that he will consult with all jurisdictions before developing the Government's response.
As part of the consultation process, the Minister has written to his jurisdictional counterparts raising issues related to the proposed disaster funding reforms.
ALGA is consulting with state and territory local government associations to seek their views on these matters. Local government needs to be actively involved in these discussions and whilst ALGA is supportive of greater funding being made available for mitigation and increased flexibility in using day labour, further clarification and analysis of the reform proposals is needed.
The Government has indicated that it intends to arrange a number of consultation meetings in late May to early June. Whilst there is an expectation that work to develop a new national funding system will begin quickly, changes would take years to be fully implemented and there is no intention to substantively reform the arrangements ahead of the next disaster season.
Page 61 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
12. ORGANISATIONAL DEVELOPMENT AND ENGAGEMENT REPORTS
12.1 Executive Manager Organisational Development & Engagement
Date: 21 May 2015 Author: Dan McPherson, Executive Manager Organisational Development & Engagement Responsible Officer: Dan McPherson, Executive Manager Organisational Development & Engagement
Summary:
This report is to update Council on key issues currently being actioned.
Officer’s Recommendation: THAT Council receive and note the Executive Manager Organisational Development & Engagement Monthly Update.
Report
1. Introduction This report provides an update on key matters arising and being addressed since the last report.
2. Background The previous reports provide the background information to date and only progress is being reported during May 2015.
3. Report
COMMUNITY ENGAGEMENT
Internal Community Engagement Committee
The Community Engagement Committee has been meeting since November 2015, with the most recent meeting of the Committee being 7 May 2015. Officer reports provided at these meetings highlight the work being undertaken by the different Council Departments to achieve Council’s three community engagement outcomes of ‘Providing Useful Information to the Public’, ‘Building Council and Community Connections’ and ‘Maximising Community Participation in Decision Making’.
Some of the items and projects discussed at the 7 May 2015 meeting included:
Strengthening ‘buy in’ across Council for the Community Engagement Strategy and what this means for each Department and key work units undertaking community engagement, Design suggestions for the Community Engagement Register which is currently being developed. Register will capture community engagement being planned and
Page 62 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
undertaken, plus help to enhance coordination, monitoring, reporting and evaluation of Council’s community engagement endeavours, Roll out of the Planning Scheme information sessions across the Region, with the last location being Helidon on 19 May 2015, A range of events that are to be held over the next few months, including an opportunity for each Department to contribute and participate in the running of displays at the annual shows in Laidley and Gatton.
General
Community Development and Engagement Team are continuing to provide assistance to the Planning & Development Department with the roll out of the Draft Planning Scheme information stalls
Community Development and Engagement Structure
Refer to separate report
Laidley CBD Arts project – Laidley futures
Refer to separate report
Recovery & Resilience
Refer to separate report
Community Development and Engagement Strategy
Refer to separate report/presentation
ORGANISATIONAL DEVELOPMENT
LGMA Challenge Awards/ the Australasian Management Challenge
The announcement of the Queensland LGMA Australasian Management Challenge winner took place at the Awards for Excellence Gala Dinner, which was held late April 2015. The Management Challenge is a highly contested annual event that pits council against council, carrying out a series of diverse tasks under tight deadlines to demonstrate teamwork, productivity and creativity. The Challenge builds an understanding of issues facing local government, develops skills (particularly in project management) and links areas across council by expanding an understanding of roles and hence creating teams.
The 2015 Queensland LGMA Management Challenge was held at Mount Cotton Training Centre in Brisbane and featured challenges which included:
• A pre-Challenge video, • A strategic speed dating challenge, where teams had a limited time to explore specified issues with the other competitors,
Page 63 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
• A facilitated discussion on policy-driven objectives as relates to the national local government agenda and Other related matters such as writing a report on strategic alliances, designing a capability framework, performance management etc.
On the day, a number of appointed observers monitored the progress of teams, looking at how they approached tasks, how they allocated work, how they worked as a team to harness strengths and to capture the input of all members and how they coped with the stress of short timeframes. All teams received feedback on their performance, which is critical to the professional development the Challenge offers to teams.
There were 17 teams across Queensland represented and Lockyer Valley Regional Council team rated equal to or higher than the Queensland average in six of the ten assignments.
The winner of the Queensland leg of the Challenge was Mackay Regional Council's team, the “Macka Dackas”, who will now go on to compete against interstate and New Zealand counterparts in the Australasian finals in Melbourne in June. We wish the Mackay Regional Council's team, the “Macka Dackas” every success as they represent Queensland at the national challenge in Melbourne.in mid-June.
I would like to congratulate our LGMA Challenge team Angela Stokes, Andreas (Andy), Jason Whiting, Madonna Brennan, Kimberly Morgan, and Brendan Steinhardt, and their mentors who worked tirelessly on this project and encourage all staff members to look at the opportunities this Challenge brings and encourage staff to nominate for next year’s Challenge.
A presentation will be provided to Council at a forthcoming workshop.
Industrial Relations Update
The State Government has announced a new Bill, the Industrial Relations (Restoring Fairness) and Other Legislation Amendment Bill 2015, be introduced into parliament in May and in effect by June/July this year. The proposed changes to Industrial Relations legislation, if voted through parliament, will in effect be to reverse the former governments industrial relations landscape, including a remake of the Modern Award and a retrospective proposal to undo any Certified Agreements made under the former governments legislation.
A more comprehensive review (not just of the reforms of the previous government but of the entire industrial relations system) is expected to be initiated in the latter half of 2015. This review will include examination of the continuing relevance of enterprise bargaining, the role of the tribunals, minimum-rate awards as well as all other aspects of the industrial relations system operating in Queensland.
LVRC Certified Agreement
The LVRC Certified Agreement expires in July 2015, unions across Queensland have steadfastly resisted bargaining and, when brought to the bargaining table, have yet to reach agreement with any Council. In councils across Queensland where agreements have been put to staff, unions have generally run an extremely targeted “NO” campaign. Unions have advised staff and councils that changes to the industrial relations regime is forthcoming from the government. Council is due to meet with the unions in June to discuss a way going forward.
Page 64 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Upcoming Training
Time to Lead - One on One Coaching Sessions – TBC Corporate Induction – 26th May Procurement Training (In House) – 21ST May Provide First Aid – 13th and 27th May Provide CPR – Late May Safety Rep Training – Late May TBC Recruitment and Selection – June TBC OD for Non OD Officers – June TBC Dealing with Customers—July TBC
Currently Scheduling
Workplace Bullying, Harassment and Discrimination (Internal Staff only – obtaining quotes from Livingstone’s) Asbestos Training Working at Heights Confine Space Numeracy and Literacy
Local Government Committee - Learning and Development Strategy (LADS)
On 19 May 2015, the Human Resources Manager attended an LG LADS forum facilitated by the LGAQ. The forum is designed to provide a vehicle whereby participating Council’s from across Queensland can come together and exchange ideas on training issues that encompass; potential funding opportunities, service delivery, professional development and leadership programs, skills gap analysis, systems and processes and what has and has not worked etc. It is a useful platform to introduce new and innovative ideas, sharing of resources, and professional networking. The next LADS meeting will be scheduled for November 2015.
Work Place Health & Safety
Local Government Work care (LGW) Safety Audit
Council has been selected as one of six Local Government Councils to be audited by LGW. This process entails a mapping of our WH&S performance against the LGW Audit tool named Safe plan. The mapping incudes the documentation and evidence of: Safe Plan policy, procedures etc as prescribed, Safe Plan documents/procedures are being updated and aligned with current legislation, That Monthly Action Plans in safety are being followed, That Rectification Action Plans for safety are being implemented, Safety meetings with staff are happening, etc.
Injuries There has been one notification of injury during this reporting period.
Page 65 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Incidents
There has been one near miss incident reported
Hazards
Nil
Workers Compensation Claims / Injury Management
Currently there is one accepted workers compensation claim. Council won the appeal of a decision by the Work care Regulator Two (2) Common law claims pending
Page 66 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
13. CORPORATE AND COMMUNITY SERVICES REPORTS
13.1 Summary of Council Actual Financial Performance vs Budget - 30 April 2015
Date: 20 May 2015 Author: Tony Brett, Manager Finance Responsible Officer: David Lewis, Executive Manager Corporate & Community Services
Summary:
In accordance with Section 204 of the Local Government Regulation 2012, a financial report summarising the progress of Council’s actual performance against budgeted performance is to be presented to Council.
This report provides a summary of Council’s financial performance versus budget for the financial year to 30 April 2015.
Officer’s Recommendation: THAT Council resolve to receive and note the Summary of Council Actual Financial Performance versus Budget to 30 April 2015.
Report
1. Introduction
In accordance with Section 204 of the Local Government Regulation 2012, a financial report summarising the progress of Council’s actual performance against budgeted performance is to be provided to Council.
2. Background
Monthly reporting of Council’s financial performance is a legislative requirement and reinforces sound financial management practices throughout the organisation.
3. Report
The following report provides a summary of Council’s financial performance against budget to 30 April 2015.
Operating Revenue - Target $74.74 million Actual $71.99 million or 96.32%
At 30 April 2015, overall operating revenue is under target against the budgeted amount. This is mainly due to the timing of the grant revenue being received.
Operating grants and subsidies received equal $31.99 million or 94.08% of the year to date budgeted revenue amount. The majority of these grants relate to Flood Restoration works. The timing difference between the expected receipts of the grants and when the works are
Page 67 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
carried out has been adjusted in the budget phasings; however, variations will still occur from month to month.
Revenue from rates is under target due to lower than expected growth although a further supplementary rates issue is planned for early May. Interest revenue remains less than expected due to falling interest rates and lower cash balances.
The remaining variances relate to the timing of the cash flows and will continue to be monitored.
Operating Expenditure - Target $74.57 million Actual $74.23 million or 99.55%
At 30 April 2015, overall operating expenditure for the year is on target against the year to date budget.
Overall employee costs are on target for the month mainly due to the shift in focus to capital works which has offset internal recoveries which are less than calculated, while overall goods and services costs are 3.38% under the budgeted target. At 30 April, goods and services for the rest of Council was $0.62 million more than budget while being $1.54 million under budget for Infrastructure Recovery. Overall expenditure remains under budget due to the timing of some of the QRA projects; however, this is being offset by internal recoveries being less than calculated.
The issue of the calculation of the internal charges is being reviewed as part of the 2016 budget process. In previous years the internal charges were offset within the materials and services area which did not fully identify the calculations. In the current financial year, they have been separated to provide better disclosure of the amounts and the effect they have on the actual versus budget results.
For the year to date, there has been $31.04 million expenditure on Recovery related activities which does not include the betterment works being undertaken under the capital program. Revenue received for the year to date is $27.50 million which includes the final payment for 2011 event costs.
Depreciation costs are being calculated using the One Council asset system and are reflective of the actual amount of depreciation being charged on the revalued amount of Council’s assets. This is more than the budgeted amount and is being reviewed.
Capital Revenue - Target $7.90 million Actual $3.23 million or 40.89%
Overall capital grants and subsidies revenue is less than the budget for the year to date. The timing of capital grants and subsidies remains largely dependent upon the completion of the annual capital works program and the application approval process. A portion of the NDRRA grants will also be allocated to capital revenue for the betterment program works.
Capital Expenditure – Target $28.43 million Actual $21.12 million or 74.28%
To 30 April 2015, Council has expended $21.12 million on its capital works program with a further $1.29 million in committed costs for works currently in progress.
Page 68 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
The main expenditures are $11.36 million within Infrastructure Services and $9.59 million within Corporate and Community Services. The capital expenditure includes $6.60 million on flood recovery capital works, $5.18 million on the Regional Sports and Aquatic Centre, $3.91 million on roads and drainage, and $6.60 million on flood recovery capital works.
Statement of Financial Position
The Statement of Financial Position provides information on the breakdown of Council’s assets and liabilities at a point in time. At 30 April, Council had $21.46 million in current assets compared to $7.11 million in current liabilities with a ratio of 3.02:1. This means that for every dollar of current liability, there is $3.02 in assets to cover it.
Statement of Cash Flows
The Statement of Cash Flows provides information on the amount of cash coming in and going out. As at 30 April, there has been a net cash outflow of $13.32 million with $5.28 million generated from operating activities and $17.62 million spent on capital works with a further $0.98 million on repaying Council’s borrowings.
The Statement of Cash Flows is important as it shows the real movement in Council’s cash balances, as opposed to the accounting movements shown in the Statement of Income and Expenditure. At present, Council is expending considerably more money than is being generated and this is related to the mismatch in timing between the QRA expenditure and grants as well as the outlays on Council’s capital works. In order to maintain adequate working capital, it is estimated that Council needs around $15.00 million cash at any one time, at 30 April, the cash balance was $17.51 million.
4. Policy and Legal Implications
Policy and legal implications will be addressed in future on matters that arise before Council.
5. Financial and Resource Implications
Council’s financial results remain largely dependent upon payments from the Queensland Reconstruction Authority; the completion of the capital works program and the financial impact of the 2013 flood events. Significant restoration costs have been incurred throughout the 2014 financial year and will continue over the next few months.
As with previous years, Council does not have the cash available to complete all of the capital projects (carried forward plus original budget) during the financial year. This means that a number of projects were reprioritised to a future budget year. In order to maintain adequate cash reserves, the long term financial plan provides for a capital works budget of around $12.40 million each year; however the amended budget for 2015, including carry forward works, is $28.43 million which includes $8.99 million of NDRRA related works.
As indicated above, in order to maintain adequate working capital, it is estimated that Council needs around $15.00 million cash at any one time, at 30 April, the cash balance was $17.51 million. The timing of payments and the receipt of grants from the Queensland Reconstruction Authority and the movement of work crews from externally funded to internally funded works continues to constrain Council’s financial capacity.
Page 69 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
If additional Queensland Reconstruction Authority payments are not received prior to 30 June 2015 and the current rate of expenditure is maintained on the Capital Works Program, Council may be required to utilise its existing working capital facility with the Queensland Reconstruction Authority and look at delays to the timing of the 2015/2016 Capital Works Program.
Budget Review
A review of actual results compared to budget at 30 April shows that there are a few areas where adjustments could be considered. As the major variances relate to uncertainty around the amount and timing of the NDRRA grant revenues an amendment to the budget is not recommended at this time. It is estimated that grant revenue will reduce by $7.26 million and expenditures by $3.30 million; however, the split between operating and capital cannot be determined at this time. The final result for 2015 remains dependent on the timing of QRA cash flows.
6. Delegations/Authorisations
No further delegations are required to manage the issues raised in this report. The Executive Manager Corporate and Community Service will manage the requirements in line with existing delegations.
7. Communication and Engagement
The matters arising from this report that require further communication will be addressed through existing communication channels.
8. Conclusion
At 30 April, Council’s revenues are slightly under target, with some minor variations being shown on most lines. Overall expenditure is on target, due to the under expenditure in flood recovery works being offset by reduced internal recoveries.
9. Action/s
1. Nil.
Attachments 1View Financials 18 Pages
Page 70 Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 71
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 72
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 73
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 74
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 75
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 76
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 77
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 78
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 79
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 80
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 81
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 82
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 83
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 84
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 85
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 86
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 87
Summary of Council Actual Financial Performance vs Attachment 1 Budget - 30 April 2015 Financials
Attachment 1 13.1 Page 88
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
13.2 Waste Infrastructure and Full Cost Pricing
Date: 20 May 2015 Author: Peter Driemel, Coordinator Waste Management Responsible Officer: David Lewis, Executive Manager Corporate & Community Services
Summary:
The purpose of this report is to confirm that Council’s Waste Full Cost Pricing model be linked to the Waste Operation business as usual scenario, that other scenario options be reviewed as part of Council’s statutory obligation to review the Waste Reduction and Recycling Plan during 2015 incorporating community engagement and that the full cost pricing model be utilized to calculate the 2015/2016 budget relative to waste management operations.
Officer’s Recommendation: THAT Council resolve to confirm that Council’s Waste Full Cost Pricing model be linked to the Waste Operation business as usual scenario; Further; THAT other scenario options be reviewed as part of Council’s statutory obligation to review the Waste Reduction and Recycling Plan during 2015 incorporating community engagement; And further; THAT the full cost pricing model be applied to calculate the 2015/2016 budget relative to waste management operations.
Report
1. Introduction
Council operates waste management and recycling facilities under licence by the State Government and contracts out its waste and recycling services for the residential and commercial sectors of the Lockyer Valley Region.
2. Background
As part of a Council’s restructure, on 1 July 2013 a Waste Business Unit was established. In the establishment of the Waste Business Unit, it was also determined that to achieve effective and efficient unit operations, a full cost pricing study and model would be needed to support this unit.
Additionally with the introduction of Council’s dual bin system on 1 July 2013, it was recognised that there would likely be a reduction in the users of Council’s Waste Facilities and therefore a review of Council’s waste infrastructure operations would be needed to assess current service standards and to subsequently inform the Full Cost Pricing model.
3. Report
Page 89 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
In late 2013, a report was commissioned from ETS Engineering which sought data collection, field survey, data review of transactions, population (PIP data), confirmation of waste volumes and tonnages and GIS modelling of Council’s waste management operations.
Key findings of this report indicated that existing waste infrastructure service levels were high and perhaps inefficient and therefore not affordable, with too many sites being operated for too many hours.
A range of scenarios for waste infrastructure were subsequently developed, presented to and discussed by Council, with the appropriate infrastructure balance required to provide a fair level of service to residents with an efficient and well managed suite of waste disposal facilities delivered over an appropriate time period being the desired outcome.
Council is also obligated to review its Waste Reduction and Recycling Plan during 2015 and it is timely to include the findings of the report as part of the community engagement process.
However, at this time it is prudent to link the full cost pricing model with the current Waste Management operations (“business as usual”), so the model can be utilised to inform the 2015/2016 budget relative to waste management operations.
4. Policy and Legal Implications
Council’s Corporate Plan 2012 – 2107 and Operational Plan 2014/2015 - “Develop policy, strategy, local laws and guidelines in relation to waste and health”.
Operational Plan 2014/2015 - “implementation of the Waste Management Plan, adopted by Council July 2012” and “assess compliance of waste in Council and the community”.
5. Financial and Resource Implications
The use of the full cost pricing model under the current waste business operation (“business as usual”) will better inform the 2015/2016 budget process.
6. Delegations/Authorisations
No further delegations are required to manage the issues raised in this report. The Executive Manager Corporate and Community services will manage the requirements in line with existing delegations.
8. Conclusion The Waste Business Unit was established in July 2013 to ensure effective and efficient waste operations. Under the Waste Business Unit’s full cost pricing model, a number of scenarios including a “business as usual” scenario have been developed. As Council’s Waste Reduction and Recycling Plan is to be reviewed in 2015, it is appropriate to align the Full Cost Pricing model to the “business as usual” scenario until the review of the Waste Reduction and Recycling Plan has been finalised.
9. Action/s
Page 90 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Council confirm the full cost pricing model be linked to normal waste operations (“business as usual”) and review other options as part of its statutory obligations to review the Waste Reduction and Recycling Plan in 2015. This review will incorporate community engagement.
Page 91 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
13.3 Executive Manager Corporate and Community Services Monthly Update
Date: 20 May 2015 Author: David Lewis, Executive Manager Corporate & Community Services Responsible Officer: David Lewis, Executive Manager Corporate & Community Services
Summary:
This report provides Council with a brief summary of key operational activities undertaken by Corporate and Community Services during April 2015.
Officer’s Recommendation: THAT the Executive Manager Corporate and Community Services Monthly Update be received and noted.
Report
1. Introduction
This report provides Council with a brief summary of key operational activities undertaken by Corporate and Community Services during April 2015.
2. Background
Council should be aware of group activities to guide future decision making.
3. Report
A brief summary of the key outcomes of Corporate and Community Services during April 2015 by functional grouping follows.
FINANCE AND CUSTOMER SERVICES
Finance
At the end of April 92% of the second rates levy was collected compared to 83% at the due date. Advice of pending legal action letters have now been issued for remaining overdue rates. The auction for the sale of land for unpaid rates did not proceed as all arrears were recovered prior to the auction date. The next batch of properties proposed for sale will be presented to Council in May 2015. Finance staff are preparing for the end of financial year and have attended workshops regarding system processes and audit requirements. Council’s external auditors will be on site on 1 June. The 2016 draft budget is under review by the Executive Team before a recommended position is prepared for Council to workshop prior to adoption.
Customer Services
Page 92 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
This section of the report breaks down activity within the Customer Services Branch by service type.
Service Requests
Details of April 2015 customer service requests and recent trends in relation to same are detailed in the two attachments to this report.
Councillor requests
During April there were 27 new councillor requests; 72 councillor requests remained open at 30 April 2015.
Telephones
2,967 telephone calls attempted to connect with Council’s telephone exchange in April 2015. During the month, Council’s service level increased to 83% against a target of 80%.
Council’s “call back” function had 120 calls logged in April 2015 with 86 live chats also performed during the month.
QGAP
There were 970 QGAP transactions processed by Council during April 2015.
COMMUNITY FACILITIES AND SERVICES
Community Facilities – General
Council has commenced routine cleaning of the Laidley Multi-Purpose Sports Centre. The canteen at Gatton Showgrounds now meets minimum Environmental Health standards. A revised Showgrounds booking process and temporary intranet calendar has been implemented. Dal Ryan War Memorial Swimming Pool (Laidley) closed on the 19 April 2015 for the current season.
Laidley Sports Complex
Project is now in the defects liability period Design and positioning of the historical plaque is being assessed by Council with input from the user groups.
Lockyer Valley Cultural Centre – Painting and Carpet Refurbishment
Carpet laying, painting and repairs to damaged walls were completed on 10 April 2015.
Power Factor Correction Page 93 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Council prepared and sent out requests for quotes to suppliers on 23 March 2015. Acceptance of offer to appoint successful contractor finalised on 31 March 2015 with a Letter of acceptance for CSE Uniserve signed on 10 April 2015.
Laidley Recreation Reserve – Anzac Park
Supply of steel power pole for lighting and audio awarded to Brisbane Power Poles with the pole erected on 7 April 2014 and final lighting and audio testing with RSL members on 9 and 10 April 2015.
Libraries
During April 2015, 166 new members joined our service with 8,475 items being issued.
Childcare
Average Occupancy Rates for the month of April - Gatton 64%; Kensington Grove 60.5%.
HEALTH WASTE & REGULATORY SERVICES
Thefts continue to occur from Council waste transfer stations. All break ins have been reported to the Queensland Police Service by Anuha Services personnel. Regular removal of batteries for recycling continues to be the adopted practice. Cameras to date have been unsuccessful in assisting with the identification of offenders.
Landfill Gas Level measurements were performed on 4 and 5 February 2015. The surface survey of the landfill facility for fugitive methane emission showed a concentration range from 1 to 55 ppm.
Overnight monitoring inside the landfill office did not reveal any detectable concentrations of methane gas.
This shows full compliance with the Part 4 Schedule B conditions (B9) (i) and (ii) release standards of the Environmental Authority Licence No EPPR00620313, and indicates a low risk to human health.
The educational trailer (funded by the Australian Packaging Covenant and the Department of Environment Heritage) has been manufactured with signage completed and delivered to Lockyer Valley Regional Council.
A waste/recycling presentation was delivered to the Eco-warriors of the Peace Lutheran Primary School (years 4, 5 and 6).
The Gatton Landfill fence has been completed along Fords Road and Adare Road.
Approximately 1,600 tonne of mulched green waste was transported from the operational side of the Gatton landfill to the southern closed side of the Gatton Landfill for passive biological processing. This material will have long term uses in connection with the site.
Page 94 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
A hard copy of “Wheelie Bin Application Form” is no longer required to be used as part of the process for new/damaged wheelie bins. It is now a paper free process to improve efficiency, costs and save our trees.
Short term contract (two years with an option for a further two years) for recycling of Electronic Waste was signed this week.
There were 11 dog attacks reported to Council during the period 6 April – 20 April 2015. 6 of these attacks were on people.
INFORMATION SERVICES
The E-Planning module went live on Tuesday 21 April for public access.
The Laidley Multisport Centre Access Control was completed on 22 April 2015 with new cards to be issued to all community groups, staff and Councillors that require access. The delays in the completion of the installation of the access control was due to a Australian and possibly worldwide shortage of the door readers that Council utilises in its other buildings with electronic access control. Due to these shortages, it was decided to change the door readers on the Laidley Multisport Centre to a more common reader. An ongoing project will now need to be run to subsequently change the rest of Council’s door readers to the same type to ensure continuity of access control throughout Council’s buildings.
The first workshop was held for implementing the new website through Datacom’s Sphere web service. The workshop focused on the design of the new website. A second workshop is scheduled for May 2015 to go through some designs the Datacom team will put together between now and then. The aim is to have a new website by the end of June2015; however, this will be determined by the ability of staff to create and edit content to be placed on the site.
Attachments 1View Whole of Council 2 Pages 2View Corp & Comm 1 Page
Page 95 Executive Manager Corporate and Community Services Attachment 1 Monthly Update Whole of Council
Attachment 1 13.3 Page 96
Executive Manager Corporate and Community Services Attachment 1 Monthly Update Whole of Council
Attachment 1 13.3 Page 97
Executive Manager Corporate and Community Services Attachment 2 Monthly Update Corp & Comm
Attachment 2 13.3 Page 98
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
14. PLANNING AND DEVELOPMENT SERVICES REPORTS
14.1 Application for Material Change of Use for Outdoor Entertainment (Motocross Training Facility) on land described as Lot 1 RP78221 located at Adare Road, Vinegar Hill
Date: 21 May 2015 Author: Trevor Boheim, Manager Planning and Environment Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services
Summary:
Report to be provided prior to the meeting.
Page 99 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
14.2 Commissioning of Public Art Works - Laidley CBD Arts Project - Laidley Futures
Date: 20 May 2015 Author: Neil Williamson, Team Leader Community Engagement Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services
Summary:
This report seeks Council approval to commission two (2) public art works under the Laidley CBD Arts Project.
The Laidley CBD Arts Project is a sub-project of Laidley Futures and is aimed at increasing shopping and visitor activity by enhancing the sense of “place” and “community connection” of identified public spaces within Laidley. This project will see the installation of a variety of public artworks ranging from sculptures and wall murals through to pavement and overhead art.
The previously established Public Art Reference Group has reviewed submissions and presentations from two artists who responded to the Artist’s Brief and has made recommendations to the Laidley Futures Committee. Laidley Futures Committee has further reviewed the submissions and presentations and endorses the recommendations of the Public Art Reference Group.
Laidley Futures Committee recommends that Council approves the commissioning of two specific public art works as specified below in Item 3 Report.
Officer’s Recommendation: THAT Council commissions Ms Birgit Grapentin under the terms of Laidley CBD Arts Project Artist’s Brief to create and install in Laidley Mall the artwork Seed Pods at the cost of $15,000 all-inclusive, subject to the terms of the commission.
THAT Council commissions Mr Antone Bruinsma under the Laidley CBD Arts Project, separate to the Artist’s Brief, to create and install in Laidley Mall the artwork Lily of the Lockyer Valley (Modern) at the cost of $27,500 all-inclusive, subject to the terms of the commission.
Report
1. Introduction
The Laidley CBD Arts Project (the project) was initiated by the Laidley Futures Committee to further the aims and objectives of the Laidley Futures Project and to increase the inclusion of arts and cultural components in the revitalisation of Laidley main street and surrounds.
The success of this project is linked with high levels of community participation in the planning, development, installation and utilisation of the arts and cultural components. The full extent of the Laidley CBD Arts Project will be realised over several years as a community-driven
Page 100 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
“organic” process, thereby maintaining and growing community ownership and utilisation of the CBD area.
This report provides information on public art works recommended by Laidley Futures Committee and the Public Art Reference Group for creation and installation in Laidley Mall.
2. Background
The Laidley CBD Arts Project was initiated by the Laidley Futures Project Team to further the aims and objectives of the Laidley Futures Project and to increase the inclusion of arts and cultural components in the revitalisation of Laidley main street and surrounds.
The highly valued history of the town, recent adversity and resilience, changing demographics and growth, and authentic village charm all present interesting options to use art and cultural elements that will complement the existing and future development within the town.
The success of this project is linked with high levels of community participation in the planning, development, installation and utilisation of the arts and cultural components. Artistic integrity and community ownership of various public spaces will be key factors in delivering the outcomes of increased local and tourist activity within the business district, as well as enhancing the community’s pride.
The involvement of the recently established Public Arts Reference Group in assessing artists’ proposals adds further credibility to Council’s commitment to partner with the community and develop the capacity of the local arts sector. The Artist’s Brief process has also ensured local and regional artists had a fair and reasonable opportunity to submit proposals and be involved in the development of local arts initiatives.
3. Report
Laidley Futures Committee has received proposals from two artists to create and install public art works in Laidley Mall as part of the Laidley CBD Arts Project. Laidley Futures Committee endorses the following two artworks for Council approval subject to the detail below.
Seed Pods by Laidley-based sculptor Ms Birgit Grapentin provides an interactive, functional, attractive and artistic piece which reflects the connection between the unique character of Laidley and the surrounding green valleys; and represents new beginnings including the early settlers, agriculture, farming production and growth.
The final art work will be in two pieces, each representing half of a seed pod, and will be usable as public seating. Dimensions of each piece will be approximately 2m long by 0.8m high by 0.9m deep. The art work will be constructed of Hebel blocks, overlaid with a combination of slate and glass tiles. The entire surface of each piece will be overlaid with a type of mosaic to ensure a high degree of artistic merit as well as durability.
The life span of the commissioned art work Seed Pods will be not less than 10 years. The art work will cost Council $15,000 all-inclusive, fully installed. This art work is recommended for commissioning under the terms of the Laidley CBD Arts Project Artist’s Brief.
The second art work, Lily of the Lockyer Valley (Modern), by Cedar Creek (Tamborine)-based sculptor Mr Antone Bruinsma provides an interactive, attractive and artistic piece which
Page 101 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
symbolises the emergence of new life and growth from the ground and from the community with a positive vision for the future. The sculptural forms relate strongly to the valley theme which has a strong notion of landscape.
The art work will be a single piece depicting a lily flower with dimensions of approximately 1m high by 2m wide by 0.7m deep. The art work will be constructed of Chillagoe marble with a Helidon freestone base. The carving of the lily will ensure a high degree of artistic merit and the material itself will provide durability.
The life span of the commissioned art work, Lily of the Valley (Modern), will be not less than 10 years. The art work will cost Council $27,500 all inclusive, fully installed. This art work is recommended for commissioning separate from the Laidley CBD Arts Project Artist’s Brief due to the price being outside the Artist’s Brief price range, yet offering substantial artistic and project value to the community. Council will utilise a standard practice as generally outlined by the Arts Law Centre of Australia, whereby an artist can be directly commissioned. It is noted that the artist submitted two proposals within the terms of the Artist’s Brief, plus the third proposal outside the terms of the Brief. Laidley Futures Committee endorses this third proposal, Lily of the Lockyer Valley (Modern) as the recommended piece for commissioning.
Council’s commissioning of the two abovementioned art works at this time will maximise the likelihood that installations will be completed in time for an official unveiling in conjunction with the 2015 Laidley Spring Festival.
There is potential for both art pieces to be the subject of tourism-related collateral (eg, postcards, fridge magnets, etc) in the future.
Budget
Seed Pods will cost $15,000 fully installed and will be funded by: $5,000 RADF grant, $3,000 GraffitiStop grant, $5,000 NAB (National Australia Bank) donation, and $2,000 from Council’s Community Development budget.
Lily of the Valley (Modern) will cost $27,500 fully installed and will be funded by: $8,542 RADF grant, not less than $3,000 GraffitiStop grant, $5,000 NAB donation, and the balance up to $10,958 from Council’s Community Development budget.
4. Policy and Legal Implications
Any procurrent will be done in accordance with Council’s purchasing policy in line with the recommendation provided.
5. Financial and Resource Implications
All costs will be met within existing Laidley CBD Arts Project budgets within the Community Engagement Team budget. External grant funding including RADF and GraffitiStop and an NAB donation have been secured. The specific budget is detailed in section 5. Report above.
6. Delegations/Authorisations
Chief Executive Officer to be authorised to sign commissioning contracts on behalf of Council. The Laidley CBD Arts Project to be managed by the Community Development & Engagement
Page 102 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Officer under the Manager Disaster Management (Recovery & Resilience) & Community Engagement.
7. Communication and Engagement
Promotion of the project in general, the commissioning of art works, and eventual installation present Council with opportunities for good news stories on community partnerships leading towards benefits for local communities.
The Community Engagement & Development Team will continue to manage the Laidley CBD Street Art Project and ensure ongoing community engagement for enhanced community ownership of the project.
8. Conclusion
The commissioning of the two recommended art works under the Laidley CBD Arts Project will meet identified goals within the Laidley Futures project and will be subject to regular reporting and review by that Committee.
9. Action/s
The awarding of contracts to commission the identified artists to deliver the specified artworks will occur promptly following approval by Council.
Attachments 1View Photos 4 Pages 2View Photos 4 Pages
Page 103 Commissioning of Public Art Works - Laidley CBD Arts Attachment 1 Project - Laidley Futures Photos
Attachment 1 14.2 Page 104
Commissioning of Public Art Works - Laidley CBD Arts Attachment 1 Project - Laidley Futures Photos
Attachment 1 14.2 Page 105
Commissioning of Public Art Works - Laidley CBD Arts Attachment 1 Project - Laidley Futures Photos
Attachment 1 14.2 Page 106
Commissioning of Public Art Works - Laidley CBD Arts Attachment 1 Project - Laidley Futures Photos
Attachment 1 14.2 Page 107
Commissioning of Public Art Works - Laidley CBD Arts Attachment 2 Project - Laidley Futures Photos
Attachment 2 14.2 Page 108
Commissioning of Public Art Works - Laidley CBD Arts Attachment 2 Project - Laidley Futures Photos
Attachment 2 14.2 Page 109
Commissioning of Public Art Works - Laidley CBD Arts Attachment 2 Project - Laidley Futures Photos
Attachment 2 14.2 Page 110
Commissioning of Public Art Works - Laidley CBD Arts Attachment 2 Project - Laidley Futures Photos
Attachment 2 14.2 Page 111
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
14.3 2015 Royal Easter Show Post Event Report
Date: 21 May 2015 Author: Michelle Brown, Event & Marketing Cooordinator Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services
Summary:
This year, Council again attended the Sydney Royal Easter Show to promote the Lockyer Valley region and its produce to the largest audience in Australia. Our promotion in Sydney was focused on achieving the most media coverage for the region and consisted of a media launch in Martin Place, held on Tuesday 24th March, as well as a large display at the Royal Easter Show in the Home Garden and Lifestyle Pavilion, held from Thursday 6th March to Wednesday 8th April. This report provides a snapshot of the results achieved through these promotional activities.
Officer’s Recommendation: THAT Council accepts the results of our 2015 promotional activities in Sydney and agrees to support attendance at the 2016 Sydney Royal Easter.
Report
1. Introduction
In March 2015, Council again embarked on a promotional campaign in Sydney, that included a media launch in Martin Place and a tradeshow stand at the largest event in the southern hemisphere, the Sydney Royal Easter Show. Research from Tourism and Events Queensland indicates the primary interstate market for South East Queensland, is visitors from New South Wales, which makes Sydney the ideal market to advertising the Lockyer Valley. Council’s objective through these promotions was to keep our region top of the mind of the consumer through awareness campaigns and media coverage that encouraged visitation as well as increased awareness of our winter crops and about the great quality produce grown in the Lockyer Valley.
2. Background
After a very successful campaign in Sydney in 2014, Council agreed to return in 2015. A stand was booked in the Home Garden and Lifestyle Pavilion, in a more prominent position, directly opposite the highly popular NSW Police stand. In place of the producer’s dinner this year, a media launch was held in a high traffic location in Martin Place that had the potential exposure to 90,000 people. This media launch further leveraged the time and logistics effort made in being in Sydney and to maximize the exposure for the region.
In addition, Council also partnered with Rotary and Massey Ferguson in the "Fergie’s for the Bush" campaign that saw Rotary raise money for drought relief in Queensland and Northern New South Wales. This was done by offering a scale model TEA 20 Fergie tractor in exchange for a donation of $10 or more. Fundraising took place at the media launch in Martin Place and on the tradeshow stand at the Sydney Royal Easter Show.
Page 112 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
The purpose of Council's promotional activity in Sydney was to generate as much media exposure and recognition of the region as possible and marketing and communications strategy was designed in accordance with this goal. These activities are in line with key recommendations in the Food Strategy and Tourism Destination Plans.
The key performance indicators used to measure the success of our promotions were as follows:
Brochure distribution; Media value; New business leads and connections; Promotional product distribution; Competition entries; and Fergie Tractor sales through Rotary.
3. Report
MARTIN PLACE MEDIA LAUNCH
The Martin Place promotion took place on Tuesday 24th March in the area between Pitt and Castlereagh streets, Sydney. The space was booked through the City of Sydney Council and the activation included a large display including seating, the fruiterer’s truck, Fergie tractor, vegetable displays and a large cooking space for cooking demonstrations and sampling. Alastair McLeod, Lockyer Valley Food Ambassador, was onsite creating delicious menu items using in season Lockyer Valley produce. The menu included: Corn fritters with avocado crème fraiche, pumpkin and miso soup, and corn on the Cobb with a herb crust and chipotle mayonnaise; using local produce from Qualipac, Mulgowie Farming Company and Rugby Farm.
The purpose of this launch was to gain substantial media coverage for the region, promote our produce as “now in season”, and encourage scale model tractor sales as well as visitation to our stand at the Royal Easter Show.
The day’s promotion included distribution of seed sticks, pumpkin giveaways, cooking demonstrations, live interviews with Alastair McLeod and constant sampling of the menu items from 6am-2pm. The MC for the day was Graham Snow form River 94.9 who did a fantastic job in tying the event together and continually spruiking facts about the region and encouraging people to try the produce. Rotary was also onsite selling the "Fergie’s for the Bush" tractors for the first time to the public.
Results on the day included:
Page 113 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Distribution of 600 tourism guides and hundreds of recipe cards Live news coverage on Sunrise valued at approximately $600k Exposure to high volumes of traffic – anticipated up to 90,000 Tourism website traffic increase110% and page views up 75% on the day of the event alone Over 1,000 cobbett’s of corn consumed Over 800 corn fritters consumed Over 600 units of pumpkin an miso soup consumed
SYDNEY ROYAL EASTER SHOW
This year’s Royal Easter Show was held from Thursday 26th March to Wednesday 8th April. In total 800,000 people attended the show with numbers slightly down on the past year due to some heavy rain periods during the show and also the majority of the show dates falling outside of the New South Wales school holiday period. The Lockyer Valley stand was located in the Home Garden and Lifestyle Pavilion in a site with higher exposure than last year, being located opposite the NSW Police Stand and facing the main thoroughfare from the Woolworths Fresh Food Dome. The stand design include an abundance of fresh produce, a large sampling counter, new competition boxes, the surface table, Fergie TEA 20 tractor and carryall full of vegetables as well as large image walls depicting beautiful agricultural scenes.
Promotional Activities, Materials and Guide Distribution
Promotional activity on the stand this year consisted of distribution of marketing collateral including destination guides, event calendars, recipe cards and key tourism product brochures; kale pot and seed stick giveaways; colouring in sheets and tattoos for the kids. Guide distribution numbers were down on last year however we were distributing additional collateral this year which could have diluted numbers. Overall, over 2,500 tourism guides were distributed along with 1,000 kale pots and over 6,000 seed sticks. Thousands of recipe cards were also distributed.
Competition Entries
The competition component of our promotion was run across both the Martin Place and show activations, with just under 1,800 entries received, which was an increase of 300 entries on last year. The prize included flights, car hire, two nights accommodation at Stockton Rise, a farm tour at Bauer’s Organic Farm as well as products from Seatonfire, entry into the Queensland Transport Museum and a voucher for Preston Peak Wines. The prize had a total value over $1,950.
Page 114 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
New Connections
During our time at the show we also made valuable connections with new contacts that passed by our stand. These included a number of vegetable processes and distributers looking to source produce or find farms to grow their products. Contacts included Vegemasters, Yarra Valley Farms and Three Threes Condiments. Contact was also made with a prospective investment firm who were interested in upcoming projects including the proposed fruit and vegetable processing plant. These contacts are currently being followed up by the relevant staff.
Feedback and Awards
Very positive feedback was received from attendees at the show with visitors loving the giveaways and taking time to have their photo taken on the tractor. The stand was also awarded the Silver Award in the Home Garden & Lifestyle Pavilion from the RNA of NSW. Our sales representative from the Royal Easter Show also mentioned that many of the show staff including her CEO and General Manager personally mentioned how impressed they were with our stands presentation.
TV personality (Lifestyle Food and 7Two), bestselling author, Vice President of the Royal Agricultural Society of New South Wales, and the founding chair of the fine food committee Lyndey Milan took the time to personally visit and congratulate us on our stand. She was very impressed with the promotion we were doing in Sydney and the stands presentation. She also asked us to keep her informed of any future promotional activity as she would be more than happy to assist us in getting word out to food media and to her database.
Producer Sales
This year our local producer selling product on the stand was Seatonfire Chilli Chocolate. Bauer’s Organic Farm were on the stand however not directly selling product and Schulte’s were unable to attend due to commitment with their new store. Chocolate was being sold and sampled for four days from Wednesday 1st to Saturday 4th April. Overall, Seatonfire sold 50 bars of chocolate at $14.99, distributed 3kgs of samples and received 40 new Facebook likes, 30 new Instagram followers and 30 new twitter followers as a result. Seatonfire’s sales on the first day alone exceeded those from their entire time at the show last year. This increase could be attributed to the new stand layout and positioning.
Website Traffic
Another measure used to calculate the success of our campaign was the increase to traffic on the tourism website. All collateral big or small included the tourism website URL as the call to action driving people to the website to find out more. During our campaign in Sydney the following visitation results occurred: 50% increase in total website traffic in comparison to the show period last years 110% increase in total website visitors on the day of the Martin Place launch and Sunrise coverage, with page views also up for that day by 75%, therefore it can be perceived people were very interested in learning more
Page 115 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
FERGIES FOR THE BUSH
Council partnered with Massey Ferguson and Rotary in the "Fergie’s for the Bush" Campaign where customers who made a donation of $10 or more to the drought relief campaign would receive a 1:72 scale model of a TEA20 Fergie Tractor. The campaign was launched at the Martin Place promotion and received coverage on Alan Jones and ABC’s Australia All Over during interviews with the Mayor. Rotary volunteers were on the stand daily handling the sales and promotion of the drought relief campaign with a very successful result with $12,000 in donations. The campaign had an average donation of $14.11 per tractor, over and above the $10 asking price. As a result of the show attendance, sales and coverage, the group also received a $5,000 anonymous donation and $500 from the Sydney Nomads Rotary Club who also volunteered to man the stand.
TOURISM OPERATORS AND LOCAL BUSINESS INVOLVEMENT
Throughout both the Martin Place media launch and Royal Easter Show promotion, Council was supported heavily by local businesses and tourism operators and also used the services of a number of local businesses for key requirements. This collaboration and support from businesses was integral to the successes achieved. The following businesses were involved in the promotion:
Seatonfire Chilli Chocolate – Volunteered four days on the stand and also distribute samples and sold Chilli Chocolate Bauer’s Organic Farm – Volunteered their time on the stand for three days as well as at the Martin Place media launch Branell Homestead/ Lockyer Valley Tourism Association – Volunteered to assist on the stand for two days Stockton Rise & Preston Peak Wines – Donated prizes for the competition Qualipac – Donated 250 pumpkins for display and giveaway Rugby Farm – Donated 500 full Cobs and 500 cobbett’s of corn Mulgowie Farming Company – Donated 580 cobbett’s of corn Bokos Fruit Mart – Engaged to supply and deliver vegetables for stand Nolans Transport – Transported brochures and all produce to Sydney free of charge and arranged an onsite courier McCraws Transport – Engaged to transport all equipment to and from the show and Martin Place.
MEDIA COVERAGE
Page 116 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Overall, recorded media coverage as a result of the Martin Place and Royal Easter Show promotions was estimated in excess of $1,054,836 in value and an audience of 746,445 people. This was predominantly due to coverage on Channel Sevens Sunrise and Alan Jones’ show on 2GB. The Sunrise coverage included footage of the hosts eating the items Alastair McLeod prepared, with close ups of the LuvYa Lockyer branding as well as the hosts encouraging people to visit us at the show and in Martin Place.
There was also a small amount of local media coverage in the Gatton Star and Valley Weekender. In addition 4.5 minute interview with the Mayor was aired on ABC’s Australia All Over with Macca on the 5th of April.
4. Policy and Legal Implications
Policy and legal implications will be addressed in future on matters that arise before council.
5. Financial and Resource Implications
The operational delivery of the trade stand at Sydney Royal Easter Show including costs for rostered staff such as travel, accommodation etc. was achieved within the $75k budget allocation. To date costs are under $65,000 with some costs still to be allocated to the relevant account and a few invoices yet to be received, total costs are forecast to be under $70,000. Cost savings in 2015 were achieved through key learnings from past attendance in relation to finding efficiencies with logistics and staffing as well as the support from operators, managers and executive managers working on the stand over weekends and public holidays to minimise wages and penalty rates. Minimum shift numbers were also imposed which assisted in minimising travel costs. . In relation to resources and staffing Councillors covered 120 hours on the stand, with Tourism operators providing 108 hours of labour support at no cost to Council, covering their own travel and accommodation costs. They also supplied prizes for the stand competition which was another cost saving to Council. Rotary’s attendance equated to over 252 hours on the stand. Managers and Executive Managers also covered in excess of 185 hours on weekends and public holidays to minimize wages and penalty rates.
Costs of the Martin Place media launch were approximately $15,000 and were covered through the operational budget.
6. Delegations/Authorisations
No further delegations are required to manage the issues raised in this report. The Chief Executive Officer will manage the requirements in line with existing delegations.
7. Communication and Engagement
Further details and results will be distributed to Councillors and ELT as they arise.
8. Conclusion
Overall as can be seen in the report, the promotional campaign in Sydney was an outstanding success resulting in substantial media coverage for the region as well as increased awareness
Page 117 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
of our brand and new connections that will be highly beneficial. This success was a direct result of collaboration between Council, the community and local businesses. The Regional Development team will continue to follow leads and opportunities that transpire from the campaign.
9. Action/s
Follow up the application made for the first round of offers for the 2016 stand.
Page 118 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
14.4 Master Grocers Australia
Date: 21 May 2015 Author: Mark Piorkowski, Executive Manager Planning & Development Services Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services
Summary:
At the May 12th 2015 Council received representation from Master Grocers Australia requesting Lockyer Valley Regional Council formally resolve to oppose an application to the State to amend trading hours in South East Queensland.
Officer’s Recommendation: THAT Council write to the Queensland Industrial Relations Commission to express their opposition to application number TH/2014/23 seeking to amend trading hours in South East Queensland.
Report
1. Introduction
This report contains a recommendation to oppose an application to the Queensland Industrial Relations Commission to oppose a proposed change to retail trading hours as requested by Master Grocers Australia. A copy of the presentation by Master Grocers Australia will be made available at the meeting.
2. Background
At the May 12th 2015 Council workshop a presentation was received from Master Grocers Australia representative Ms Helen Spain expressing concerns her members have regarding a proposed change in retail operating hours which they indicate would have detrimental impacts to their businesses.
At the conclusion of the presentation Ms Spain advocated that Lockyer Valley Regional Council formally resolve to oppose an application presented to the Queensland Industrial Relations Commission to amend trading hours in South East Queensland.
3. Report
Council contains a number of small businesses which would be represented by Master Grocers Australia which might include the likes of IGA which are located in both Gatton and Laidley. The application brought to the Queensland Industrial Relations Commission (QIRC) to extend trading hours for non-exempt shops in all of South East Queensland has been made by the National Retail Association (NRA) who represent the interests of larger retail players including Coles and Woolworths who also operate in Lockyer Valley.
At the workshop of May 12th 2015 Council indicated support for the position advocated by Master Grocers Australia requesting a report be brought to the next Council meeting to enable
Page 119 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
a formal resolution be made to oppose the application to extend trading hours. This was in recognition of the potential impacts that change in trading hours could have on independent operators.
4. Policy and Legal Implications
No policy or legal issues arise from this report.
5. Financial and Resource Implications
No financial or resource implications arise from this report.
6. Delegations/Authorisations
No further delegations are required to manage the issues raised in this report.
7. Communication and Engagement
Media release on the resolution to follow through Council Briefs.
8. Conclusion
As committed in the workshop of May 12th 2015 that Council resolve to support the position advocated by Master Grocers Australia by formally resolving to oppose the application made by the National Retailers Association to the Queensland Industrial Relations Commission.
9. Action/s
That Council write to the Queensland Industrial Relations Commission advising of Lockyer Valley Regional Council’s opposition to the application to extend retail operating hours.
Page 120 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
14.5 Council of Mayors South East Queensland (CoMSEQ) Board Meeting and Budget Report
Date: 21 May 2015 Author: Mark Piorkowski, Executive Manager Planning & Development Services Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services
Summary:
The purpose of this report is to provide a report on the Council of Mayor’s South East Queensland (COMSEQ) Board Meeting held May 1st 2015 at which COMSEQ’s 2015/16 Budget was discussed and adopted. COMSEQ has since issued a Flying Minute 2015-3 requesting Shareholder approval of the 2015-16 Budget, as adopted at the Board Meeting of May 1st 2015.
Officer’s Recommendation: THAT Council note the COMSEQ report on the May 1st 2015 Board Meeting and endorse the proposed 2015/16 COMSEQ Budget as adopted at that Board Meeting.
Report
1. Introduction
Lockyer Valley Regional Council is an active member of COMSEQ and this report is intended to provide Council with a summary of key discussions and issues raised at the May 1st 2015 Board Meeting including the adoption of the 2015/15 COMSEQ Budget.
2. Background
The COMSEQ Board met on May 1st 2015 with apologies provided by Mayor Jones. Councillor Milligan attended the meeting as the Alternate Director. Jamie Simmonds also attended the meeting as an observer.
3. Report
Discussion at the Board Meeting focused on the following items:
Olympic Bid Feasibility Update – A meeting was held on Thursday 30 April with the International Olympic Committee President, Thomas Bach. The meeting was attended by the Australia Olympic Committee Chairman John Coates, Mayor Jamieson, Peter Olah, Craig Matheson, and the Lord Mayor via teleconference. This was a positive meeting and the COMSEQ Board agreed to support the Secretariat in the pre-feasibility stage and that a meeting with John Coates should be arranged after the local government elections in March 2016.
Canberra Mayoral Delegation Update – The Board was updated on further discussion from the Mayoral Delegation to Canberra: a meeting with Minister Hunt’s officer regarding the Green Army; Minister McFarlane’s office regarding Industry Programs and discussions regarding the Economic Growth Partnership Model and infrastructure funding with Infrastructure Australia.
Page 121 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Review of New Committee Format – The Lord Mayor reiterated that the committee meetings are for the input of elected members and the officers are there to provide support and technical information.
The Board then progressed to deliberating then resolving the following in relation to the draft Budget 2015-2016:
Item 1 draft budget: No queries were raised. Item 2 Regional Vision: Agreed to proceed with the project. Item 3 Resilient Rivers: Agreed to proceed with the project. Item 4 Economic Growth Partnership Model: Agreed to proceed with the project. Item 5 Regional Planning: Agreed to remove item 5 from the recommendation and to park this project pending a State government decision. The funding will be retained in reserves until further notice and the project and its funding can be approved through the Executive Committee process if and as required.
Recommendation reached was that that the Council of Mayors (SEQ):
1. Adopts the draft Budget 2015-16 as presented 2. Approves additional funding of $50,000 from reserves for the Regional Vision project in the 2015-16 financial year 3. Approves additional funding of $50,000 from reserves for the Resilient Rivers Initiative in the 2015-16 financial year 4. Approves additional funding of $100,000 from reserves for the Economic Growth Partnership Model project in the 2015-16 financial year.
Portfolio updates were provided for economic development; infrastructure and planning; and waterways and environment. Reports were received for each of these portfolios in addition to briefs on their individual projects.
Of particular interest to Lockyer Valley Regional Council was the late item submitted by COMSEQ on the Mayoral Waterways Taskforce. The Chairman explained that this body would look after the Resilient Rivers program and the determination of the rollout of catchment priorities. The intention is that it would act as an umbrella body that governs the regional catchment management activities with sub-committees for each individual catchment.
While it will be the single point of governance, it won’t undermine the other bodies currently in existence i.e. the Ipswich Rivers Trust, Scenic Rim Rivers Trust and the Gold Coast Waterway Authority. These entities may decide to come under this body at some point in the future. This governance structure will oversee the organisation and plan for the region to facilitate access to available federal funding as indicated by Minister Hunt.
There was general support for the regional view but some concerns were raised regarding individual catchments. The Chairman explained that the larger body is about directing the process for the regional management and big picture approach; the catchments will form their own groups for local, pragmatic management. The regional view is required as rivers don’t stop at boundaries. This body will provide a vehicle to allow the management of these funds across the region where and how they are needed.
Page 122 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Concerns were raised with regards to the Chairman of Seqwater being represented on the Taskforce. It was agreed that they should not be represented and removed from point 2 of the following recommendation that COMSEQ: 1. Agrees to reconstitute the Mayoral Waterways Taskforce as the “Resilient Rivers Taskforce”, the primary decision making body for the Resilient Rivers initiative 2. Agrees that the Resilient Rivers Taskforce shall be constituted of all 12 Mayors of the region, and one State Minister and one Federal Minister, with each member also nominating an alternate member 3. Directs the Council of Mayors (SEQ) Executive Director to prepare draft Terms of Reference for the Resilient Rivers Taskforce, for consideration and adoption by the Board via Flying Minute 4. Seeks nominations from member Councils of alternate members of the Resilient Rivers Taskforce, following adoption of the Terms of Reference 5. Invites the appropriate external members to join the Resilient Rivers Taskforce, following adoption of the Terms of Reference.
At the conclusion of the Board Meeting an interest in hosting future meetings was expressed by: Lockyer Valley Regional Council Redland City Council Sunshine Coast Council Toowoomba Regional Council
4. Policy and Legal Implications
No policy or legal issues arise from this report.
5. Financial and Resource Implications
No financial or resource implications arise from this report.
6. Delegations/Authorisations
No further delegations are required to manage the issues raised in this report.
7. Communication and Engagement
Media release on the resolution to follow through Council Briefs.
8. Conclusion
Council note the COMSEQ report on the May 1st 2015 Board Meeting and endorse the proposed 2015/16 COMSEQ Budget as adopted at that Board Meeting.
9. Action/s
Council returns an endorsed Flying Minute provided by COMSEQ. Attachments 1View Budget 1 Page 2View Projects Overview 11 Pages
Page 123 Council of Mayors South East Queensland (CoMSEQ) Board Attachment 1 Meeting and Budget Report Budget
Attachment 1 14.5 Page 124
Council of Mayors South East Queensland (CoMSEQ) Attachment 2 Board Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 125
Council of Mayors South East Queensland (CoMSEQ) Board Attachment 2 Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 126
Council of Mayors South East Queensland (CoMSEQ) Attachment 2 Board Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 127
Council of Mayors South East Queensland (CoMSEQ) Board Attachment 2 Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 128
Council of Mayors South East Queensland (CoMSEQ) Attachment 2 Board Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 129
Council of Mayors South East Queensland (CoMSEQ) Board Attachment 2 Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 130
Council of Mayors South East Queensland (CoMSEQ) Attachment 2 Board Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 131
Council of Mayors South East Queensland (CoMSEQ) Board Attachment 2 Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 132
Council of Mayors South East Queensland (CoMSEQ) Attachment 2 Board Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 133
Council of Mayors South East Queensland (CoMSEQ) Board Attachment 2 Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 134
Council of Mayors South East Queensland (CoMSEQ) Attachment 2 Board Meeting and Budget Report Projects Overview
Attachment 2 14.5 Page 135
ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
14.6 Executive Manager Planning and Development Services Monthly Update
Date: 21 May 2015 Author: Mark Piorkowski, Executive Manager Planning & Development Services Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services
Summary:
This report is to update Council on the big issues currently being actioned within the Planning and Development Services Group.
Officer’s Recommendation: THAT Council receive and note the Executive Manager Planning and Development Services Monthly Update.
Report
1. Introduction
This report provides an update on key matters arising and being addressed since the last report.
2. Background
The previous report provides the background information to date and only progress is being reported during April 2015.
3. Report
Laidley Heritage Weekend – 11-12 April
Laidley Pioneer Village had a full program for the Laidley Heritage festival with some music and poetry over breakfast, highland dance demonstrations, miniature goats, heritage games, raffles, flag raising, Light Horse display plus historic buildings and small engine displays and a blacksmith. On Saturday the camp oven stew was well received with numbers slow to start on both days but had built by lunch. This offering was complimented by the markets held by Das Neumann Haus on Saturday. Community involvement was strong with Lockyer Valley Circus Arts, Laidley Central Childcare Centre, Heavy Horses and Lockyer Valley Highland Dance all giving their time to have activities. Das Neumann Haus had approximately 600 visitors over the course of the weekend.
2015 Sydney Royal Easter Show
The Lockyer Valley’s involvement at the Sydney Royal Easter Show has once again been a resounding success with thousands of people visiting Council’s stand, more than a million dollars worth of media coverage generated and the stand winning the silver award for displays in the Home and Lifestyle Pavilion. Once again the TEA20 Fergy tractor was a huge hit with
Page 136 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
all attendees, which also assisted in the Fergies for the Bush campaign with Rotary which has also been an enormous success. Rotarians provided assistance in staffing the stand while raising donations for the Fergies for the Bush campaign for drought affected farmers in QLD and NSW. The show closed on 8 April with the stand awarded the Silver Award in the Home Garden & Lifestyle Pavilion. Thanks to Councillors, staff and volunteers who helped promote our region to the largest show-attending audience in the country, especially while sacrificing their own Easter break with family and friends. Thanks must also go to the farming families of the Lockyer Valley who continue to support this special concept by supplying produce and giving up their own time to be in Sydney with the aim of educating people about where their fresh food comes from. Council received special acknowledgement of the successful execution of the event through Council of Mayors (SEQ) Communique newsletter. A separate detailed report has been provided to Council.
Formal Launch of the ANZAC Celebrations
The QTM Salutes 100 years of Anzac History was launched on 11 April at the Lockyer Valley Cultural Centre with in excess of 100 attendees from the families and friends of local soldiers. State and Federal Government representatives joined together with the Mayor and some Councillors at the launch. The moving ceremony explained the key facets of the project while providing appropriate recognition to our local soldiers as fitting launch to a quality exhibition which will be on display at the Lockyer Valley Cultural Centre until June 30. From May 1 to May 30 the added attraction of the 102 stories of the Victory Cross recipients will be on display for the public. Media support for the exhibition was strong with a short clip aired on Brisbane Channel Nine News on Sunday night followed by a story on WIN Local News on Tuesday night. Radio and television advertising for the exhibition has commenced on River 94.9 and WIN television which will assist in generating increased numbers through the QTM. The project consists of five key elements:
10 Portraits of local soldiers. 5 Installations depicting a series of time of the soldiers experience, two while at home, and three of battle scenes. Continuous loop of actual footage in the theatrette from of the Gallipoli landing with a 40 minute introduction followed by 5 short stories. Over 12 military vehicles were on display in the QTM. 102 Victoria Cross recipients will be on display outside the theatrette from 1 May to 30 May.
The Visitor Information Centre has a souvenir display of Anzac merchandise from the war memorial. During the time of the exhibition for every paying customer into the Queensland Transport Museum they will be provided a return two for one entry. Information flyers were sent to local schools to encourage visitation of students. The visitors viewing the exhibition in the centre are up by approximately 100 visitors per day on average with plenty of phone enquiries and tour bookings arising from the media exposure.
ANZAC Day
The Anzac Day services across the region had record attendance this year and all went pretty seamlessly with Council working closely with the RSLs across the region to host successful marches and services. The Dawn service at Laidley and Gatton had close to 2,000 people and the main service at Gatton saw between 1,500-1,800 people honour the Anzacs, with 12
Page 137 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
schools, community groups and one child care centre marching. At Laidley, approximately 1200 to 1500 people came to watch and/or participate in the parade. The new sound system at Laidley was an improvement and better quality speakers may address any issues. Having the professional sound system at the Gatton Dawn service meant all in attendance could hear and participate. The print run of 7500 commemorative booklets was distributed to the RSL’s and community groups held Anzac Day services. There are stocks available at Council offices and the Visitor Information Centre from Anzac Day onwards. The 100 year commemorative booklet was well appreciated by all who attended the services. It was noted a group Motor Cyclist were park down the street in Laidley and road off prior to the end of the service. A review of the traffic management plans may be in order.
Queensland Transport Museum
Due to the increased traffic flow to the Lockyer Valley Cultural Centre because of the Queensland Transport Museum Salutes 100 Years of Anzac History the QTM and the Visitor Information Centre has recorded significant increases in visitors and sales compared to the same period last year. Visitor numbers are up to 362 from 106 in the same short period last year. As a further addition to the exhibition, following consultation with artist Wayne Smith, The VIC were selling poppies for the local RSL branch that could be placed on the installations as part of a show of support for our local soldiers.
Business Awards People’s Choice Finalists Workshop
A customer service workshop was hosted on 1 April for the finalists of the 2014 People’s Choice awards. The topic for the workshop was Satisfying Customers in the Digital Age, participants discussed strategies on operationalising their customer service and were introduced to business process engineering.
Digital Marketing for Community Events
Many community event organisers struggle with digital marketing to promote their events. Council’s Senior Economic Development Coordinator approached Lockyer District High School to see if this is something of interest to them for the IT students. In a terrific win, digital marketing is a part of the curriculum and the school is more than happy to work with Council and community event organisers to prepare, deliver and measure digital marketing plans for selected community events during the year. This will be a continuing program each year with the process being reviewed and improved annually. The first event the students will work on is the Gatton Heavy Horse Field Days.
Cycling Qld – Giro d’ Lockyer Race
The cycling race started on 18 April at Littleton Park with two events. Stage 1 and 2 were individual time trials with Stage 3 continuing on 19 April at the Gatton Showgrounds. Council assisted with infrastructure including additional wheelie bins and access to a power box. Cycling Qld was advised that no vehicles were to enter Littleton Park on the Saturday to ensure that the park was in good condition for the Anzac Day services. Councillor Jim McDonald represented Council on behalf of the Mayor at the official proceedings on Sunday afternoon.
Lockyer Valley Tourism Group
Page 138 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
A committee meeting was held on 14 April at the Gatton Administration Office. The meeting was attended by Councillors Milligan and Holstein along with Council’s Marketing and Tourism Coordinator. During the meeting a special mention was made of Council’s efforts to promote the region at Martin Place and the Sydney Royal Easter Show. President Kathy Brady reported a high level of interest in the tourism information e-mails sent through to their data base. Staff at Brisbane Marketing, Tourism and Events Queensland viewed the information many times and commented on the large amount of media.
2015 Mayoral Speech Contest
The 2015 Mayoral Speech Contest was held on 19 April at the Lockyer Valley Cultural Centre from 2.00pm to 4.30pm. The event was attended by 60 guests including Mayor Steve Jones, Councillor Tanya Milligan, Councillor Kathy McLean, members of Toastmasters and the nine contestants, their families and supporting schools. The speech contest was based around the topic ‘How can we better market Australia’s fresh produce as being the safest food in the world?’. The contest was coordinated by Council with assistance from the Lockyer Valley Toastmasters Club.
The contest winners were: Year 11 1st place: Molly Pitkin – Faith Lutheran College 2nd place: Megan Einam – Laidley State High School 3rd place: Lachlan Jocubeit – Laidley State High School
Year 12 1st place: Nichola Yarrow – Laidley State High School 2nd place: Ryan Fielding – Lockyer District High School
All students involved received a participation certificate and a gift with the winners taking home prize money. Year 11 winner Molly, will go on to represent the Lockyer Valley High Schools in the Ipswich Mayoral Speech Contest on 24 May 2015.
Brisbane Marketing Contestable Funding
Manager of Regional Development attended a meeting on 20 April to discuss the outcomes of the previous contestable funding campaign. Brisbane Marketing has offered to come and present the outcomes of the funding to a Councillor workshop. Brisbane Marketing has also been successful with local Council support in securing the 15/16 contestable campaign money from the State Government. Planning and delivery for this funding has commenced and is on very tight timeframes. As part of the new funding some of the deliverables will be targeted at education of the local operators in the use of trip advisor and aligning their marketing and advertising to the hero experiences.
DISDIP Capability Statement Workshop
The Department of State Development, Infrastructure and Planning (DISDIP) delivered a workshop in Gatton on 22 April with Council and about 15 local businesses with the aim of assisting to improve their chance of securing contracts. Local businesses who attended learnt skills on how to build a more effective business profile, and were shown how to promote their competitive advantage with a capability statement and effectively market their product or service.
Page 139 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Shop My Town Coffee & Cake Networking Event
This workshop and networking event was held in Laidley on 22 April. “Shop My Town” is a new business in the region selling web development and utilising social media to raise their start-up profile. Discussions on the night and indications from social media engagement by Shop My Town suggest that the businesses that have engaged with that company could be potential occupants of the Laidley business incubator.
Planning Scheme Consultation
On 21 April, Council released the draft planning scheme for consultation at the launch event at the Lockyer Valley Cultural Centre. Mayor Steve Jones opened the evening with the presentation by staff well received. Approximately 30 invited guests from planning, development and building sectors as well as local real estate agencies and politicians were in attendance. The session was interactive with questions from the floor ranging from bushfire and natural hazard management to the specifics of the proposed rural precincts and subdivision options. Another similar session was held on 23 April. This session was geared towards the local business owners and business community. Whilst down on numbers from the Tuesday event, approximately 25 guests ranging from local business owners to local residents attended. Real estate agencies were again represented quite well. Questions focused on how the scheme manages matters of environmental significance to streetscape improvements with interest in rural subdivision and rural residential again quite high from individuals. A series of information sessions were scheduled across the Lockyer Valley during the period 28 April 2015 to 15 May 2015. The consultation period runs through to 26 June 2015.
Resilient Rivers Initiative
Council of Mayors (SEQ) held a successful media event inviting the Federal Government to join the Resilient Rivers initiative which focused on delivering critical catchment management works and setting a forward plan targeting to keep the soil in the paddock and improve water quality into Morton Bay. The Lockyer Valley catchment has been agreed to be the focus of the first efforts targeting whole-of-SEQ catchment management. The Resilient Rivers initiative was launched in December 2014 with the aim of improving the health of SEQ’s waterways by delivering a coordinated approach to catchment management. The Council of Mayors (SEQ) Resilient Rivers Taskforce lead by Mayor Steve Jones and Lord Mayor Quirk are partnered with the Queensland Government, Seqwater, Healthy Waterways, SEQ Catchments, Unitywater and Queensland Urban Utilities. Staff are participating in ongoing support groups developing a Catchment Action Plan and in setting the framework for an over-arching regional plan which ultimately will be put to the Taskforce for endorsement.
Pioneer Village
Following a meeting with the Mayor Steve Jones and a number of requests from the Pioneer Village committee, the following actions have been completed; Workshop floor concreting was completed on 22 April. Gravel road contractor has been engaged.
Page 140 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Path up to the office, church and engines had two loads of sandstone delivered on 18 March. Cleaning of the toilets to be included in Council’s roster. The cleaning started on 26 March. Additional mowing maintenance required beyond the normal schedule will be completed by an external contractor. Wi-Fi for the village was investigated and was deemed that the benefits didn’t out way the costs and Pioneer Village have been advised.
Regional Flavours
Working through arrangements with Brisbane Marketing to leverage Council’s partnership and ensure the region gets high exposure. This year the tourism stand and producers will be located in a grassed area called the Picnic Patch. The space will include themed country style seating, local food producers, the fruiterer’s truck, a space to serve takeaway meals with a Lockyer Valley menu and more. This partnership will also result in additional media coverage for the area and a wealth of promotional opportunities.
Digital Local Government Program
A Lockyer Videoconferencing web button, information and request form are now available on Council’s website. A soft launch started on 13 April with requests currently only available through Customer Service (general enquiries), Building and Plumbing Services and Planning and Environment. A revised planned media launch is due to commence at the end of April. Staff training has progressed well and around 60% of Council staff has completed the assessment activity for using the GoToMeeting program for video conferencing. The aim is to ensure managers are confident with staff being able to complete a video conference using confidential documents through the video conferencing system. Correspondence has been forwarded to the Commonwealth Department of Communications seeking approval to use unspent funds from the Digital Local Government program to provide a high speed broadband service to Laidley in the Business Incubator (Digital Workspace).
Plumbing Inspectors Seminar
Council’s Manager of Plumbing and Building Services attended a Plumbing Inspectors Seminar with other industry stakeholders including the Department of Education and Training, Department of Housing and Public Works, Hydraulic Associations, Local Government Association Queensland, Local Government Plumbing Inspectors, Master Plumbers Association Queensland, Plumbers Union Queensland, Queensland Health, Water Service Providers and Queensland Building and Construction Commission. The seminar objectives were to develop new strategies to ensure regulatory consistency, strengthen inspectorate capability through delivering quality customer services, review the Plumbing and Drainage Act 2002 and current legislative system and provide an update on the technical code and standards. Manager Plumbing and Building Services believes that although all objectives will not be immediately met, the current direction and understanding by all stakeholders will ensure consistency and will assist Council’s in meeting statutory obligations.
Pest Management Action Brief
Page 141 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Council’s Pest Management Officer attended the Junction View Hall Pest Management Group bi-monthly meeting on 10 April together with Councillor Janice Holstein and Phil Sutherland from Biosecurity Queensland. This meeting was reported on in the Gatton Star. This group is the first community based pest management group to be facilitated by Council with the intention to provide them with the capacity and capability to manage pest autonomously in their neighbourhood.
A meeting was held with representatives of the Helidon Hills Landcare Group to discuss the development of property pest and fire management plans that would integrate into property and pest management plans for the Helidon Hills – Alice Creek Nature Refuge. The Landcare Group were enthusiastic about developing a community based pest management group to assist in managing wild dogs, pigs and deer.
Kimmy Wolfenden, Senior Liaison Officer, Biosecurity Queensland, provided a briefing to the Councillor workshop on the progress of the campaign to eradicate fire ants in South East Queensland and the planned initiative to determine the perimeter of the infestation.
The April round of the wild dog and fox baiting has been completed. In excess of 2500 baits were distributed from the Gatton sale yards to 82 participants. This is more than double the previous year and follows an awareness campaign within the community of the impacts of wild dogs, foxes and pigs and, most importantly, the baiting service that Council provides.
The Lockyer Valley Rabbit Group met chaired by Cr Holstein. Presentations were received on the research being undertaken by UQ students into understanding the movements and territories of rabbits and quantifying predation on horticultural crops. Presentations were also received on the progress and feedback from the survey of the Lockyer Creek, the growers workshop and the planned Predator Control and Pest Management Workshop. The group agreed that it needs to develop a strategic direction to ensure that it remains relevant.
Local Government Managers Association (LGMA) Recognition
On 23 April, Belinda Whelband, on behalf of Council’s Environmental Planning team, accepted second prize in the sustainability category at the LGMA 2015 Local Government Awards in Excellence for the development of Council's Statement of Management Intent for the Management of Flying-Fox Roosts.
Lockyer Valley Catchment Workshop
The Walking the Landscape workshop was held at the Lockyer Valley Cultural Centre. The workshop was an initiative of the Queensland Wetlands Program in collaboration with DSITI, LVRC, CoMSEQ, SEQC and Seqwater and brought together experts on surface and sub- surface water, geology, meteorologists, in-field practitioners, water quality experts etc. to provide contribution to the collective knowledge of the creek systems and subterranean water bodies. The meeting was also attended by consultants from Alluvium Pty Ltd who will be gathering the data accumulated during the workshop to develop the Technical Report for the Lockyer catchment.
Page 142 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
15. INFRASTRUCTURE WORKS AND SERVICES REPORTS
15.1 Executive Manager Infrastructure Works and Services Monthly Update.
Date: 22 May 2015 Author: Myles Fairbairn, Executive Manager Infrastructure Works & Services Responsible Officer: Myles Fairbairn, Executive Manager Infrastructure Works & Services
Summary:
This report is to update Council on the emerging matters arising since Council last met in regards to the Infrastructure Works and Services Group.
Officer’s Recommendation: THAT Council receive and note the Executive Manager Infrastructure Works and Services Monthly Update.
Report
1. Introduction
This report is to provide an update to Council on activities and issues for the Infrastructure Works and Services Group since Council’s meeting of 15 April 2015.
2. Background
Previous Infrastructure Works and Services report to Council up to and including 15 April 2015.
3. Report
2011 NDRRA program
A current financial summary of the 2011 NDRRA programme follows. Current estimated final cost (EFC) = $114.0 million (restoration only) 2011 emergent works (now paid and acquitted by QRA) = $20.7 million 2011 CDO Works (paid and acquitted by QRA) = $12.5 million Submissions that have been acquitted by the QRA = $114.0m for restoration ($147.2 million including Emergent and Helidon/Gatton/Grantham landfills) Queensland Audit Office results OK: no issues reported
Key risks at the moment: Ineligible costs determined through other processes at a later time.
2013 NDRRA program
A current financial summary of the 2013 NDRRA programme follows. Current estimated final cost (EFC) = $43.6 million (includes 2013 approved NDRRA Betterment projects) 2013 emergent works deemed ineligible by QRA = $0.502 million Page 143 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
2013 works completed to end Apr 2015 = $38.04 million Submissions for 2013 works forwarded to QRA awaiting acquittal = $14m (14 packages) Submissions that have been acquitted by the QRA = $0 East Haldon Road CH3442 floodway work is complete DAFF Development Assessment amendment at CH3442 is complete
Projects of note: 2013 Day Labour complete Thistlethwaite Bridge construction complete Clarke Bridge (at Thornton) Bridge construction complete McGarrigal and Willows Bridges – Complete Bridges Scour Protection Package – Complete Black Duck Creek Road – 100% complete Black Duck Creek Road (by Council ‘day labour’) – complete East Haldon Road – Day labour works 100% complete Floodways package, including Osbourne Road, 100% complete Lefthand Branch Road – 100% complete Landslips package (Berlin Road, Silver Pinch Road, Berghofer Drive) – 93% complete ─ Additional meetings with QBC seeking rectification have been completed ─ Additional WH&S system improvements have been provided by contractor ─ Berghofer Drive is temporarily closed to complete additional work
Key risks at the moment: Extended acquittal timeline stretches out to late 2016 calendar year Programme management costs post ‘work on ground’ – need to minimise
INVESTIGATION, PLANNING AND DESIGN UNIT
Flood studies (regional and local)
All reporting completed to meet State Government funding deadlines. Third party technical review of all flood projects modelled in the last three years has been awarded and has commenced – review has taken longer than expected – likely to be complete around early June 2015.
Forest Hill flood mitigation
Qld Rail construction work at Blacks Bridge complete. The State has advised by letter that it is prepared to fund 40% of a $1,500,000 project ($600,000) for what is described as Stage 1A flood mitigation works at Forest Hill. The scope includes (i) Gill Street drain upgrade, (ii) Blacks Bridge to Gatton-Laidley Road channel construction, and (iii) Laidley Creek / Sandy Creek confluence works.
Laidley flood mitigation projects (DSDIP funding – Royalties for the Regions Program)
Narda Lagoon flood levee – complete Storr Street drain and associated drains – complete Laidley CBD preparatory works ─ Will commence very minor drainage works construction in June 2015
Page 144 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
─ Potential levee bank construction is not funded ─ Royalties for the Regions funding submission (Round 4) to State was unsuccessful.
Delivery of Capital Budget for 2014-15
Gehrke Rd intersection upgrade – under construction. Drainage structures (Blenheim Rd, Summerholm Rd, Long Gully Road, Forestry Rd new culverts, Smithfield Rd Floodway, Paynters Rd Floodway). Designs complete. Cahill Park (Buaraba Street North) – Under construction. Tenthill Creek Road – Construction of drainage improvements nearing completion Translink Bus Stops (upgrading to meet Disability Discrimination Act requirements) – replacement ongoing Lakes Drive drainage issue - design complete with works to be done in June 2015 Clive Crescent, Withcott - Drainage scour – design completed TIDS funded projects – Works underway or complete at several sites.
Challenge Avenue flood modelling investigation and works
Investigation and design is complete Consultation with individual property owners is complete – works on hold Presented at Council Workshop in August and September 2014. Requested to undertake technical review of modelling prior to any construction works.
Delivery of Operational Budget for 2014-15
Laidley Futures: ─ Funding reallocated from litter bins to painting the old library ─ Das Neumann Haus Park concept design underway Lockyer Active Transport Strategy - Project Management Plan has been reviewed Helidon streetscape design - underway Street lighting review - ongoing
Bridges and structures
Level 2 inspections have recommended Level 3 inspections for the following bridges: ─ Middleton Bridge has been load limited to 12t (positive funding outcome). ─ Willows Bridge: cannot carry out Level 3 inspection as it required a copy of the design drawings which were not in the set provided by the Contractor (have approached constructor for the design drawings). Colquhouns Bridge - Level 2 inspections has identified issues. Rectification works were done by ProBuild in March 2015.
‘Business as usual’ activities
Issue of Form 19s Technical assistance to Council’s Planning unit Working on road permits Heavy Vehicle Permits Customer Relationship Management (CRM) responses Traffic count program
Page 145 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
ASSET MANAGEMENT UNIT
Funding submission for Middletons Bridge at Lockrose for bridge rehabilitation was successful. This bridge will be rehabilitated from a Class B structure to a Class A structure, which will raise the design load capacity from 24 tonne to 42.5 tonne. The Australian Government funding through the Bridge Renewal Programme provides funding for 50% of project costs (Council 50%). It is forecast that these works will be completed within the next 12 months. Bitumen re-seal programme: Engaged contractor to develop process for development of a seal condition survey, leading onto a formalised two-year rolling reseal program Road pavement roughness assessment: Now trialling a ‘Roughometer’ from Australian Road Research Board. This will allow the in-house collection of roughness data and a rudimentary assessment of pavement condition when compared with defect and seal condition. Anticipate OneCouncil asset inspection mobility solution will be ready in May 2015 (delayed due to resourcing constraints) Updated/reviewed Asset Management Plans for Transport Infrastructure and Buildings and Facilities complete Currently writing revised asset management plan for fleet as per the internal audit findings.
PLANT AND FLEET UNIT
Internal plant hire recoveries have been budgeted for at a level that will not be achieved. Ongoing Fleet maintenance as required – important due to the servicing of the fleet supporting the NDRRA programme and Council’s road maintenance works
PARKS AND OPEN SPACES WORKS
Ageing mower fleet that is consistently breaking down and in the workshop is causing significant downtime, which results in less mowing being done Significant support being provided to the Gatton Revitalisation Programme (refurbishment of landscaping in Gatton CBD, painting of seats, painting of bollards, etc.) Mowing intensity has recently decreased with the drier and cooler weather, meaning that resources are being transferred to non-mowing tasks.
ROADS AND DRAINAGE WORKS
Maintenance crews (grader crews) are now finished NDRRA gravel road re-sheeting and are doing gravel road maintenance works. Gehrke Road / Otto Road intersection upgrade at Plainland underway Cahill Park / Buraraba Street (Gatton) project on site. Tenthill Creek Road stormwater improvements nearing completion. Minor works crew is helping out with the Laidley Transfer Station works – preparing for a new asphalt overlay.
Page 146 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
16. ITEMS FOR INFORMATION
16.1 Queensland Urban Utilities (QUU) Progress Report
Date: 06 May 2015 Author: Mark Piorkowski, Executive Manager Planning & Development Services Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services
Summary:
Council has received an update in April from the Queensland Urban Utilities (QUU) Board which provided highlights from their Board Meeting.
This document is for Council’s information only.
Report
Report
1. Introduction
Lockyer Valley Regional Council maintains an ongoing working relationship with QUU on both operational and strategic aspects of water and sewerage provision. This report is an update on matters of significance with respect to QUU for Council’s attention.
2. Background
QUU is:
A statutory body, created on 1 July 2010 as a result of Queensland Government changes to the way water is managed in South East Queensland. Owned by the Brisbane and Ipswich City Councils, and Lockyer Valley, Scenic Rim and Somerset Regional Councils and governed by an independent Board. Tasked to deliver drinking water, recycled water and sewerage services to the cities and townships within the boundaries of these five local government areas. Responsible for delivering water to customers, collecting, transporting and treating sewage, as well as charging and billing for water and waste water services for customers in the Brisbane, Ipswich, Lockyer Valley, Scenic Rim and Somerset local authority areas.
3. Report
The Queensland Urban Utilities (QUU) Board met on 20 April at Somerset Regional Council. The regional meetings demonstrate the Board’s commitment to personally engaging with QUU’s shareholders, to better understand each Council’s strategic and community priorities. The following matters were discussed and considered by the Board at the April meeting.
Page 147 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
OPERATIONAL EXCELLENCE
Budget and pricing 2015/16
Following previous consideration of the draft budget, the Board reviewed and approved the 2015/16 operational and capital budgets. In 2015/16, QUU’s capital program is $228.7m, which is part of QUU’s $3.4b, 10-year infrastructure program. Following approval of the budget, the Board considered and set prices for 2015/16. This pricing decision does not include the State Government’s bulk water charge, which is not controlled by QUU. In setting prices for the next financial year, the Board was aware of the need to minimise the price burden on QUU’s customers while, at the same time, investing in QUU’s infrastructure to support population and economic growth. Prior to the public pricing announcement, QUU will communicate the decision to each shareholding Chief Executive Officer.
Corporate Plan financials 2015-20
The Board approved the financial forecast for the next five years. By way of background, QUU is required to provide annual financial forecasts to shareholders for the Corporate Plan and Participating Local Government loan arrangements.
State Borrowing Program 2015/16
The Board approved the submission of the 2015/16 State Borrowing Program application, which is prepared in accordance with the Statutory Bodies Financial Arrangements Act 1982.
Financials – March
The Board noted the QUU remains in a strong financial position as at the end of March with favorable earnings before interest, tax, depreciation and amortization (EBITDA). QUU is also experiencing an increase in developer contributions due to increased development activity.
Quarterly Report
The Board considered and approved the Quarterly Report to shareholders that has been prepared for the reporting period of 1 January to 31 March. A copy of this report has been provided to shareholders in accordance with the requirements of the Participation Agreement. QUU has reported the organisation has made solid progress against the strategic goals for 2014/15. For example, QUU: recorded strong results against QUU’s Customer Service Standards; achieved favorable results for QUU’s brand index and corporate reputation; commenced work (in collaboration with Brisbane City Council) on one of QUU’s largest capital works programs, the S1 Sewer Upgrade, along Kingsford Smith Drive; recorded a $1b investment in capital works across QUU’s geographic area since formation; and achieved positive year-to-date financial results.
Continuous assurance
The Board approved the appointment of a new third-party continuous assurance service provider to undertake QUU’s rolling data analytics program. This program provides assurance
Page 148 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
to the Board, Audit and Risk Committee, and management that systems are working efficiently and that the appropriate audit processes are in place to identity any non-compliance.
Australasian Reporting Awards
The board noted that QUU has been awarded a silver award for QUU’s 2013/14 Annual Report in the Australasian Reporting Awards. This is the fourth consecutive year that QUU has received recognition.
Customer
Service strategy for non-reticulated water
The Board noted a service strategy prepared by management for non-reticulated water provided at tanker filling stations and metered stand-pipes. The strategy proposes activities that QUU can implement to improve the customer experience by providing greater access to tanker filling stations instead of metered stand-pipes, while also assisting QUU to reduce unaccounted for water through stand-pipes. Underpinning this strategy is the use of innovation and technology, and formation of a differentiated customer service framework, which would allow QUU to better understand and respond to authorised water service carriers and users of metered stand-pipes.
Page 149 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
16.2 Disaster Management Update
Date: 20 May 2015 Author: Madonna Gibson, Business Support Officer Responsible Officer: Dan McPherson, Executive Manager Organisational Development & Engagement
Summary:
Lockyer Valley Regional Council is dedicated to the continuous improvement of Disaster Management through all levels including prevention, preparation, response and recovery. This report summarises key activities.
This document is for Council’s information only.
Report
1. Introduction
This report summarises the activities of Disaster Management for the month.
2. Background
This report gives a brief outline of the activities of the Disaster Management team to 20 May, 2015.
3. Report
Council to Council Deployment
Manager, Disaster Management has continued his secondment to Livingstone Shire Council. Activities have included: Working on the Organisational Taskforce and a Training and Knowledge Taskforce with the Director Corporate Services Chairing the LDCC operations Roles and Responsibility taskforce to implement learnings from the Cyclone Marcia event. Development of a PD with HR Manager for a Disaster Resilience Officer (Disaster Management Officer). This role will include building a framework around DM for Livingstone Shire Council and also focus on governance of DM as per the IGEM standards as well as look after the operational aspects ie.SES etc. Planning Taskforce meetings and developing strategies to build resilience and the transition to long term recovery. Presenting a Taskforce Update to the Deputy Premier during her visit to Yeppoon Working on a strategy for transition out of Livingstone Shire and handover to them for normal business.
Page 150 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Disaster Management Training
Queensland Disaster Management Arrangements training was delivered by Queensland Fire and Emergency Services on Thursday 9 April to 21 Council staff. The occasion was used to talk to staff about the Local Disaster Coordination Centre and discuss the opportunity to be trained in Coordination Centre functions.
Further, Disaster Management Planning training was delivered by Queensland Fire and Emergency Services on Thursday 16 April to 11 Council staff. The objectives of the course were to enable to participants to:
Describe the types of plans. Understand the role of disaster management group members in the development of plans. Describe the requirements for plans in accordance with the Disaster Management Act 2003. Understand the risk management process and how this informs disaster management planning.
Guardian Training was held on Thursday 7 May. There was good attendance with nine (9) staff completing training on Sitreps and State Updates using the Guardian System.
Only three staff indicated their attendance at Coordination Centre Training scheduled for 21 May 2015. Due to this being key training for Coordination Centre staff the decision has been made to reschedule the training for a later date. Further consideration needs to be given to identify and place staff in key roles for the operation of the LDCC.
Get Ready Funding Activities
Business Resilience Breakfast
A Business Resilience Breakfast has been discussed as an initiative to be delivered through Get Ready Queensland is in the planning stage. A Briefing Note and a Project Management Plan have been developed for this Business Resilience Information Session. The Disaster Management (Recovery & Resilience) and Community Engagement team have developed a strategy to provide support and encourage business owners to develop plans to respond to a serious business disruption. With approval, a Business Resilience Information session will be delivered in partnership with Regional Development to Laidley business owners by a guest speaker from the Gympie Chamber of Commerce. The Information Session will provide an opportunity for businesses to business discussions around mitigation strategies and ways to build business resilience. The objectives of the session will be to: Provide information to business owners to support the development of their own plans for managing serious disruptions to business Increase business resilience and ability to recover in the Laidley township in times of disaster Increase business connectedness which is a critical factor in the ability of a community to recover after a disaster
Important Document Scanning Service
An Important Document Scanning service will be provided to the community each month until 30 June 2015 on the 1st and 3rd Monday at the Gatton Library and 1st and 3rd Wednesday at the Laidley Library. The service will provide an avenue for community members to have their important documents scanned onto a USB for inclusion in their Emergency Kits.
Page 151 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Two rounds of the service have been held and promoted to a large number of library users, the majority of which indicated they would use the service in the future or pass on the information to others. Information and brochures were also provided to a member of the Regency Downs Neighbourhood Watch Group to provide to other members at their meeting. Three people have taken advantage of the services to date. This is a pilot service and will be reviewed at the end of June 2015. iTorch Competiton
Another initiative being offered by Council through Get Ready Queensland funding is the iTorch competition. The aim of this competition is to build awareness of the need to plan and prepare for emergency events. In 25 words or less, residents are asked for their tips to prepare for emergencies or disasters. The best tips will be published by Council and go into the draw to win one of eight iTorches that can be included in their Emergency Kit. The competition promotes community sharing of disaster preparedness tips.
Mobile Education Resource Centre (MERC) Trailer
Guidelines and Procedures have been developed to assist users on the appropriate use of the MERC trailer and associated equipment.
Evacuation Centre Support Trailer
The Evacuation Centre Support Trailer has been received from the manufacturer. Internal fit out and fabrication will be completed by Council Workshop staff. The Evacuation Centre Support Trailer will be pre-loaded with Evacuation Centre resources to enable rapid deployment and set up of an Evacuation Centre. The trailer has an aggregate trailer mass (ATM) of 1500kg enabling a broader range of Council vehicles to tow it.
Lockyer National Park Controlled Burn
Queensland Parks & Wildlife Service (QPWS) undertook a controlled burn in the Lockyer National Park on Thursday 23 April 2015. With high winds in the area on Sunday 26 April, QPWS crew monitored the fire to ensure it stayed within containment lines.
Integrated Land Management Project
A meeting held on Friday 24 April 2015 to discuss way forward with the proposed Integrated Land Management Project. Meeting was attended by Trevor Boheim, Richard Collins, Stephen Hart and Michelle Kocsis. The project is looking at gaining efficiencies by collaboration for land management between Business Units. A Briefing Note to the Executive Leadership Team has been developed to gain project approval.
Availability of Plant and Equipment for Emergency Purposes draft policy
The Availability of Plant and Equipment for Emergency Purposes draft policy formalises the conditions for use of Council plant and equipment that may be made available to Queensland Fire and Emergency Services (QFES) for use during emergencies. A Draft has been forwarded to Executive Manager, Infrastructure Works & Services for review prior to Council approval process.
Page 152 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Australian & New Zealand Disaster & Emergency Management Conference
Along with Cr Friend, Cr Milligan and Jason Bradshaw, Disaster Management staff attended the ANZ Disaster Management Conference at Jupiter’s Gold Coast on 4 and 5 May, 2015. This conference attracts over 400 delegates and focuses on research and emerging national policy trends whilst maintaining an interest on showcasing contemporary innovation and approaches to disaster management. Some of the sessions attended included: Effective communication during disasters Preparing for fires and floods – the role of different information sources Living with bushfire risk Disaster warnings and public resistance Emergency evacuation planning for vulnerable people The management of animals and their owners in disasters Building an inclusive collaborative model of early intervention and support in relief and recovery Bureau of Meteorology support for disaster and emergency management
SCHAFT
The Manager Disaster Management teleconferenced in on the last meeting of the Joint Emergency Services Gatton Committee held on Wednesday 13 May. An action item from the meeting is to review the Pandemic Sub Plan and work with Queensland Health to ensure interoperability between the state and local plans. The next meeting is to be held on 10 June, 2015.
ALERT Gauges
SEQWater have provided Council access to Mt Castle Rainfall ALERT gauge data. Real time data can be accessed through the Enviromon system within the Local Disaster Coordination Centre.
Grantham Flood Warning System
Grantham Flood Warning System (siren) testing will be conducted at approximately 12 noon on Monday 1 June 2015. The testing will test the capability to cancel the automatic activation and inaudible testing of the system. No community engagement will be undertaken for this testing.
Helidon Explosives Precinct Users
Disaster Management Project Officer and Business Support Officer attended 'Power of explosives demonstration' at Helidon Explosives Reserve and gained an understanding of the various types of explosives, their power, use and characteristics.
Strategic Bushfire Management
Works have been undertaken by Infrastructure Works & Services, on existing fire trails on Council land between Railway Street to Kessling Drive, Laidley; Ossian Street to Green Gully Road, Murphys Creek; and Green Gully Road to Stevens Road, Murphys Creek. The following works have been completed except for rock placement:
Kessling Drive to Railway Street, Laidley (1 x rocking to be completed)
Page 153 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
Murphys Creek trails have been completed with input from Murphys Creek Rural Fire Service. Works completed will redirect water off trails. It is recommended by Technical Officer RMPC Assets Inspector that annual maintenance on this trail be undertaken. If annual maintenance is undertaken, the costs to maintain this fire trail will be minimal. Rocking to be completed includes: o Ossian to Gittins – 1 x rocks o Gittins 2 x rocks o Hoods to Stevens 1 x rocks Inspections have been completed for works to be undertaken on Council owned fire trails from Gittins Road to Tabletop.
SES
Activations A request to support Ipswich City SES Unit in a missing person search was received on Thursday 24 April 2015. Request was cancelled before commencing due to missing person being located.
Meetings/Training Existing SES completed CPR recertification training on 13 April 2015. New recruits completed the Community Volunteering course on 13 April 2015. A Peer support presentation was delivered by QFES/SES Peer Supporters to Lockyer Valley SES Unit on 20 April 2015 New members completed their assessments for the Communications training module. Four members undertook advanced flood boat training at Redlands on16 – 17 April 2015. First Aid course was delivered in Gatton on 16 May 2015.
Community Events SES members supported Ride the Lockyer recreational cycling event on 18-19 April 2015 with traffic control and road blocks. SES members participated in Anzac Day marches at Forest Hill, Gatton and Laidley and assisted with road closures. A fundraiser was held at the Gatton Camp Draft over the weekend. The SES ran a successful food stand. Approximately 20 members were in attendance over the weekend.
Page 154 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
17. CONFIDENTIAL ITEMS
17.1 NDRRA Program Update
Date: 20 May 2015 Author: Jason Bradshaw, Executive Manager Governance and Performance Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance That the above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 275 (1) (e) of the Local Government Regulation, 2012, as the matter involves other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Summary:
The following Report provides a status of the 2010/11 and 2013 Lockyer Valley Regional Council (LVRC) NDRRA Program as at 30 April 2015. The NDRRA arrangements are administered and managed State-wide by the Queensland Reconstruction Authority (QldRA). Ongoing liaison and negotiation with QldRA is essential to ensure the constructed works meet the NDRRA guidelines for funding.
NDRRA works are progressing towards being completed by June 2015 for 2013 restoration program.
17.2 Transfer of Sundry Debtor Accounts to Rate Assessments
Date: 19 May 2015 Author: Tony Brett, Manager Finance Responsible Officer: David Lewis, Executive Manager Corporate & Community Services That the above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 275 (1) (d) of the Local Government Regulation, 2012, as the matter involves ratings concessions.
Summary:
The purpose of this Report is to recommend to Council that it resolve to transfer a number of outstanding sundry debtor accounts to the relevant rate assessments.
Page 155 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
17.3 Sundry Debtor Write-Off
Date: 20 May 2015 Author: Tony Brett, Manager Finance Responsible Officer: David Lewis, Executive Manager Corporate & Community Services That the above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 275 (1) (c) of the Local Government Regulation, 2012, as the matter involves the local governments budget.
Summary:
The purpose of this report is to recommend that Council resolve to write off sundry debtor accounts which are deemed unrecoverable.
17.4 75a Philps Road, Grantham
Date: 20 May 2015 Author: Mike Lisle, Manager Community Facilities and Services Responsible Officer: David Lewis, Executive Manager Corporate & Community Services That the above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 275 (1) (e) of the Local Government Regulation, 2012, as the matter involves other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Summary:
The purpose of this report is to outline the outcomes of further investigations into the rental tenancy dispute between the tenants at 75a Philps Road, Grantham and RE/Max Local Specialists (Council’s managing agent) and to recommend to Council that a Warrant of Possession be sought from the Queensland Civil and Administrative Tribunal (QCAT) to effect the removal of the tenants at 75a Philps Road, Grantham from the premises within 60 days.
Page 156 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
17.5 Laidley Friday Markets
Date: 22 May 2015 Author: Mark Piorkowski, Executive Manager Planning & Development Services Responsible Officer: Mark Piorkowski, Executive Manager Planning & Development Services That the above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 275 (1) (e) of the Local Government Regulation, 2012, as the matter involves other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Summary:
Laidley Village Markets have been running for a number of years in the main street of Laidley on Friday’s. Following ongoing issues between traders and markets Council assisted the Lockyer Valley Community Disability Association with some policies, procedures and protocols as guidance documents to manage the markets.
17.6 Administrative Complaint - Rating Matters
Date: 20 May 2015 Author: Jason Bradshaw, Executive Manager Governance and Performance Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance That the above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 275 (1) (e) of the Local Government Regulation, 2012, as the matter involves other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Summary:
In August 2014 Council received and investigated an administrative complaint from a property owner in relation to Council’s process of debt recovery for outstanding rates under Council’s Rates and Charges Debt Recovery Policy.
In accordance with section 50(4) of the Ombudsman Act 2001, a copy of the Ombudsman report is required to be provided to Councillors for their information.
Page 157 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015
17.7 Toowoomba Second Range Crossing Presentation
Date: 22 May 2015 Author: Susan Boland, Council Business Support Officer Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance That the above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 275 (1) (e) of the Local Government Regulation, 2012, as the matter involves other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
18. MEETING CLOSED
Page 158