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Attachments Included ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015 TABLE OF CONTENTS Item Subject Page No. Table of Contents ........................................................................................................ 1 1. Meeting Opened ........................................................................................................ 3 2. Leave of Absence ...................................................................................................... 3 3. Condolences/Get Well Wishes ................................................................................. 3 3.1 Condolences/Get Well Wishes ...................................................................................... 3 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................... 3 5. Mayoral Minute .......................................................................................................... 4 5.1 Mayoral Minute ............................................................................................................. 4 6. Confirmation of Minutes ........................................................................................... 4 6.1 Confirmation of Ordinary Meeting Minutes of 15 April 2015 .......................................... 4 6.2 Confirmation of Ordinary Meeting Minutes of 13 May 2015 ........................................... 4 7. Business Arising from Minutes ................................................................................ 5 8. Committee Reports ................................................................................................... 5 9. Deputations/Presentations ....................................................................................... 5 9.1 Proposed Motocross Training Facility - Adare ............................................................... 5 10. Executive Office Reports .......................................................................................... 6 10.1 Chief Executive Officer's Report ................................................................................... 6 10.2 Queensland Remembers, Centenary of the Dungaree March Warwick to Brisbane, 12-18 December 2015 - No 139 Army Cadet Unit, Gatton .......................... 10 10.3 Quadrennial Local Government Elections 2016 .......................................................... 14 10.4 Australian and New Zealand Disaster and Emergency Management Conference ................................................................................................................. 17 11. Governance and Performance Reports ................................................................. 42 11.1 External Funding Update February to May 2015 ......................................................... 42 11.2 Community Assistance Policy ..................................................................................... 46 11.3 Potential Future Use and Fence Removal - Corner Biggs Road and Warrego Highway, Withcott ....................................................................................................... 51 11.4 Disposal of Parklea Estate Park Situated at Gillespies Road, Placid Hills - Lot 19 on SP123969 ......................................................................................................... 54 11.5 Executive Manager Governance & Performance Monthly Update ............................... 58 12. Organisational Development and Engagement Reports...................................... 62 12.1 Executive Manager Organisational Development & Engagement ............................... 62 Page 1 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015 13. Corporate and Community Services Reports ....................................................... 67 13.1 Summary of Council Actual Financial Performance vs Budget - 30 April 2015 ............ 67 13.2 Waste Infrastructure and Full Cost Pricing .................................................................. 89 13.3 Executive Manager Corporate and Community Services Monthly Update................... 92 14. Planning and Development Services Reports ...................................................... 99 14.1 Application for Material Change of Use for Outdoor Entertainment (Motocross Training Facility) on land described as Lot 1 RP78221 located at Adare Road, Vinegar Hill ................................................................................................................. 99 14.2 Commissioning of Public Art Works - Laidley CBD Arts Project - Laidley Futures ..................................................................................................................... 100 14.3 2015 Royal Easter Show Post Event Report ............................................................. 112 14.4 Master Grocers Australia .......................................................................................... 119 14.5 Council of Mayors South East Queensland (CoMSEQ) Board Meeting and Budget Report .......................................................................................................... 121 14.6 Executive Manager Planning and Development Services Monthly Update................ 136 15. Infrastructure Works and Services Reports ........................................................ 143 15.1 Executive Manager Infrastructure Works and Services Monthly Update. .................. 143 16. Items for information............................................................................................. 147 16.1 Queensland Urban Utilities (QUU) Progress Report ................................................. 147 16.2 Disaster Management Update .................................................................................. 150 17. Confidential Items ................................................................................................. 155 17.1 NDRRA Program Update .......................................................................................... 155 17.2 Transfer of Sundry Debtor Accounts to Rate Assessments ....................................... 155 17.3 Sundry Debtor Write-Off ........................................................................................... 156 17.4 75a Philps Road, Grantham ...................................................................................... 156 17.5 Laidley Friday Markets .............................................................................................. 157 17.6 Administrative Complaint - Rating Matters ................................................................ 157 17.7 Toowoomba Second Range Crossing Presentation .................................................. 158 18. Meeting Closed ...................................................................................................... 158 Page 2 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015 1. MEETING OPENED 2. LEAVE OF ABSENCE No Leave Of Absence 3. CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 19 May 2015 Author: Susan Boland, Council Business Support Officer Responsible Officer: Jason Bradshaw, Executive Manager Governance and Performance Officer's Recommendation: THAT letters of condolence be forwarded to the families of the recently deceased persons in the Lockyer Valley Region. 4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to Section 172 of the Local Government Act 2009,a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees must – (a) inform the meeting of the councillor’s material personal interest in the matter; and (b) leave the meeting room (including any area set aside for the public), and stay out of the meeting room while the matter is being discussed and voted on. 4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to Section 173 of the Local Government Act 2009,a councillor who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government, or any of its committees must inform the meeting about the councillor’s personal interest in the matter and if the councillor participates in the meeting in relation to the matter, how the councillor intends to deal with the real or perceived conflict of interest. Page 3 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015 5. MAYORAL MINUTE 5.1 Mayoral Minute Date: 19 May 2015 Author: Jason Cubit, Executive Liaison Officer Mayor/CEO Responsible Officer: Ian Flint, Chief Executive Officer 6. CONFIRMATION OF MINUTES 6.1 Confirmation of Ordinary Meeting Minutes of 15 April 2015 Date: 19 May 2015 Author: Ian Flint, Chief Executive Officer Responsible Officer: Ian Flint, Chief Executive Officer Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 15 April 2015 be taken as read and confirmed. 6.2 Confirmation of Ordinary Meeting Minutes of 13 May 2015 Date: 19 May 2015 Author: Ian Flint, Chief Executive Officer Responsible Officer: Ian Flint, Chief Executive Officer Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 13 May 2015 be taken as read and confirmed. Page 4 ORDINARY MEETING OF COUNCIL AGENDA 27 MAY 2015 7. BUSINESS ARISING FROM
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