Board of Trustees Meeting March 22, 2017 Roberts Campus Center, Board Room I-202 and Culinaire Room 2:30 p.m.

Agenda Item/Subject Information/Action/Presenter

1. CALL TO ORDER 2:30 p.m. A. Notation of Quorum B. Flag Salute

2. EXECUTIVE SESSION A. An Executive Session will be called to review the performance of a public employee; all Faculty Tenure probationers. B. Announcement of time Executive Session will conclude (estimated 1.5 hours; reconvening regular meeting around 4:00pm) NOTE - REGULAR SESSION WILL RECONVENE IN THE CULINAIRE ROOM

3. ACTION ITEMS Action A. Comments from the Audience B. Faculty Tenure and Advancements 1) Faculty Advancements First Year to Second Year 2) Faculty Advancements Second to Third Year 3) Faculty Advancements to Tenure

4. ADOPTION OF MINUTES Action A. February 15, 2017 Regular Meeting

5. COMMUNICATIONS Information A. General Information/Introductions B. Correspondence C. Student Leadership D. Renton Federation of Teachers E. Written Communication Reports: 1) Administration/Finance 2) Human Resources 3) Information Technology 4) Institutional Advancement 5) Instruction 6) RTC Foundation 7) Student Services

6. DISCUSSION/REPORTS A. President Kevin McCarthy

Goals: Strategic Planning • Diversity, Equity and Inclusion Plan • College Advocacy

Preparing a Diverse Population for Work. B. Board of Trustees 1) Attendance at ACT Spring Conference – May 25-26, 2017 2) Board Liaison Reports a) RTC Foundation Trustee Page b) RTC Advisory Board Trustee Takamura

C. Administration/Finance 1) Operating Funds Budget Status Report Melinda Merrell 2) Property Acquisition Status Update

7. MEETINGS Information A. Thursday, April 13, 2017

8. EXECUTIVE SESSION A. An Executive Session may be called for any reason allowed under the Open Public Meetings Act (RCW 42.30). B. Announcement of time Executive Session will conclude.

9. ACTION Action A. Action items, if any, that may be necessary to be taken as a result of matters considered in the Executive Session.

10. ADJOURNMENT Action

Event Reminders: • State of the City March 30, 2017 │ RTC Cafeteria -- 7:30 a.m. • Automotive Complex Grand Opening May 11, 2017 │ RTC Automotive Complex • ACT Spring Conference May 25-26, 2017 | Big Bend Community College, Moses Lake, WA • Nurse Pinning Ceremony June 20, 2017 │ RTC Cafeteria • RTC Commencement June 22, 2017 | ShoWare Center, Kent -2014 BOARD PRIORITIES 2013-2014 BOARD PRIORITIES

2016-2017 BOARD PRIORITIES Advocacy · Tenure Process · College Awareness

Preparing a Diverse Population for Work. Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 1. CALL TO ORDER Information

SUBJECT: Action

BACKGROUND:

Board Chair Kirby Unti will carry out the Notation of Quorum and the Flag Salute.

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

AGENDA ITEM: 2. EXECUTIVE SESSION BOARD CONSIDERATION

SUBJECT: Information

X Action

BACKGROUND:

A. An executive session will be called to review the performance of a public employee; all Faculty Tenure probationers.

B. Announcement of time executive session will conclude.

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 3. ACTION ITEMS

Information

SUBJECT: X Action

BACKGROUND:

A. Comments from the Audience

B. Faculty Tenure Advancements – Action will be taken on the following faculty advancements:

1. Advancing from First to Second Year of Probation:

o Elizabeth Demong, Basic Studies/ABE o Sue Burnham, Nursing Program o Warren Takata, Automotive ITEC Program o Mohamed Zerrouki, Computer Science Program o Jessica Ganska, Band Instrument Repair Technology Program o Giselle Lambert, Dental Assistant Program 2. Advancing from Second to Third Year of Probation:

o Jeffrey Pulliam, Construction Management Program o Cheryl Stover, Science/General Education o Sarah Redd, Science/General Education o Richelle Spence, Surgical Technology Program 3. Advancing from Third Year Probation to Tenure:

o Dawn Allen, Basic Studies ESL o Greg Kane, Commercial Building Engineering

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

AGENDA ITEM: 4. ADOPTION OF MINUTES BOARD CONSIDERATION

Information SUBJECT: A. X Action

BACKGROUND:

A. The minutes of the February 15, 2017 regular meeting are attached for approval by the Board of Trustees.

RECOMMENDATION:

Approval as presented.

Board of Trustees – Regular Board Meeting February 15, 2017 Board Room (I-202) 3:00 p.m.

MINUTES

1. CALL TO ORDER The meeting was called to order at 3:00 p.m. by Board Chair, Trustee Unti. There was notation that a quorum was established, and Chairman Unti led the flag salute. Trustee Entenman was not in attendance.

2. ADOPTION OF MINUTES A. Chairman Unti asked for corrections and/or additions to the following minutes: January 18, 2017 regular meeting

Trustee Page introduced a motion to approve the meeting minutes for the regular meeting on January 18, 2017 as presented. Trustee Takamura seconded, and the motion carried.

3. COMMUNICATIONS A. General Information/Introductions Vice President Gilmore English introduced Donna Hartmann-Turner, our new Director of Financial Aid. Ms. Hartmann-Turner brings a wealth of financial aid experience, having most recently served as the Director of Financial Aid at Southern Oregon University. Prior to that, Donna served in director and assistant director roles at Tarleton State University in Texas and Minnesota State University Moorhead. B. Correspondence Chairman Unti called attention to the local media articles published on behalf of the college. Trustee Takamura thanked Dr. McCarthy for all of his messaging to campus. C. Comments from the Audience There were no comments from the audience. D. Student Leadership The written report was included in the Board materials, and there is no further presentation today. E. Renton Federation of Teachers Ms. Simone Terrell, RFT President reported that today’s message is hard, but is honest. The faculty is having a little time-management problem with tenure committees. Faculty members are swamped and we are having trouble meeting the requirements. As a solution, Ms. Terrell offered to remove herself from her tenure committee and instead offer Saturday training assistance to faculty members for two-hours, twice per month. The intent would be to help probationers with Canvas. Chairman Unti advised Ms. Terrell to never be afraid to be honest. The Board knows that Dr. McCarthy has been very clear about ensuring the same culture on campus as well. Tenure really impacts the faculty and the board sees this as a mutual process. It serves the faculty and the overall mission of the college. Ms. Terrell further commented that there has been some learning curve with new leadership at the dean level. BOARD OF TRUSTEES MEETING Minutes – February 15, 2017

F. Written Communication Reports Written reports were included in the Board materials, from various departments:, Administration/Finance, Institutional Advancement, Human Resources, Information Technology, Instruction, RTC Foundation, and Student Services. Trustee Page questioned the OCR review. Vice President Merrell explained the visit and the audit. This audit is done every seven to ten years. The report was just received today, so it hasn’t been fully digested. Most items are restroom or parking related. This was an extensive audit that included facilities, as well as processes and procedures. Facilities will have one year to address all of the recommendations. Once the report has been approved, we will share it with the board.

4. ACTION ITEMS

There were no action items scheduled for this meeting.

5. DISCUSSION/REPORTS A. President Dr. McCarthy reminded the Board that toward the end of the calendar year, we talked about International partnerships. He has been invited by SECO Development to join a group, including Mayor Law, to visit China to seek development opportunities. The College will be responsible only for the airfare, and SECO has offered to absorb all other expenses. Technical Colleges are not always the highest sought after educational institutions from International partners, but we believe that we are gaining in capacity: Nursing, Computer Science or Business and suspect clear interest in Technology. This may be a good opportunity for our college, and Dr. McCarthy is planning to join. The suspected travel dates will conflict with the scheduled April 19 Board meeting. Dr. McCarthy feels that this will work to strengthen partnerships with community leaders, and SECO development. They are building the new Hyatt and some neighboring apartments in Renton on the south end of Lake . They will be hosting a job fair in May for culinary, and may also provide opportunities for other hiring and internships.

Dr. McCarthy shared broadly about campus emergencies. February 6, 7, and 8 the campus collected 7-8 inches of snow. A very large tree fell (behind the I-building) and required massive cranes to remove it. Campus was closed all three days. The call to close on the 8th was a tougher call, but there were too many safety issues still remaining, so classes were called off. We are looking at how the City may be able to be of assistance in the future, or potentially purchasing some equipment that would help clear the parking lots of snow and ice. We are using some already earmarked non-student days for students to get some additional instruction time. The requirements for seat-time are not the same as K-12, but the course work and outcomes still remain, and we need to be creative about providing additional learning time for students. This is also another opportunity for faculty to utilize Canvas as an auxiliary tool. Board members questioned students ability to access Canvas and if our emergency procedures were adequate in the process. Ms. Supinski responded that there had been a huge increase in students checking in for Canvas assistance. Vice President Merrell reported that she thought our emergency processes worked well. Perhaps we need to reach further to communicate with our apprenticeship groups in the future; they have been added to Security’s outreach list for future communications. Dr. McCarthy also shared information

2 BOARD OF TRUSTEES MEETING Minutes – February 15, 2017

about a student disturbance on campus the weekend prior to the snow. The situation is being handled appropriately and the student is in the disciplinary process. Chairman Unti thanked Vice President Reyna for showing up to campus that day.

RFT Co-President, Lynn-Dee Spencer presented last month about some of the faculty stress factors. The Workload Task Force is looking at a number of issues, including equity. We have started looking at program outlines, student charges, faculty instructional and lab hours. Dr. McCarthy and Vice President Reyna met with faculty because some of the response was inconsistent. Two separate meetings were held, and responses were interesting. There are issues of cultural change, concerns that we are trying to become a community college vs. technical college, budget effects, and curriculum effects. The Instruction team is also looking to see what else we can do to offer different types of instruction. Our cohort model is good to create our high completion rates, but there may be ways to integrate other types of learning for students. The standard for our faculty is 30 hours of instructional contact per week. We are not in the middle of bargaining or negotiating. Chairman Unti noted the awareness that we are finally reaching a point that we are in a place of stability and the team is in place. As trustees, we are stewards of the core values of the college; we will be advocates.

Our enrollment is at 100 percent, compared to this time last year, and the projection is that we will end up at 100 percent. This is thanks to I-Best, continuing a strong basic skills enrollment and apprenticeship. But the program mix also means we are revenue short. New programs could make a significant difference.

Tenure materials are mostly available on Canvas, but there are two old-school notebooks. At this time, there are four tenure sites that are not complete and Vice President Reyna’s and Dr. McCarthy’s recommendations are also incomplete. Recommendations will be sent to the Board next week.

Legislative Advocacy – Dr. McCarthy was joined by Board Chair Unti, Carrie Shaw, Vice President Reyna, and students in Olympia on January 30th for legislative visits. We met with Senator Hasegawa, Senator Mark Schoesler, Representative Gael Tarleton, Senator Lisa Wellman, Representative Zack Hudgins, Representative Tana Senn, Senator Jim Honeyford, and Representative Pat Sullivan. It was an enjoyable day, early in the session, a supportive group with everyone’s nod that they love CTC’s; legislators love students. The next trip to the Capitol Campus is scheduled February 22. Dr. McCarthy received a call from Senator Wellman requesting support for SB 5689, the Keep Washington Working Act. This bill speaks to the importance of immigrants in our economy and labor force. Dr. McCarthy will be writing a short letter in support of the bill. He further shared the importance of having a safe community and campus for students, staff, and faculty members. Trustee Page complimented Dr. McCarthy on his communication to campus. They have been perfect and outstanding examples of how we can contribute. Instructor Alma Meza has been a great resource for the Latino community. Equity Plan – Dr. McCarthy reported that he has been invited to join the Mayor’s Inclusion Task Force, which will help further community ties. On the state level, Vice President Reyna has met with the Human Resources Commission on state-wide practices for hiring and Dr. 3 BOARD OF TRUSTEES MEETING Minutes – February 15, 2017

McCarthy is leading a president’s academy at the February WACTC meeting on diversity efforts, including hiring, faculty of color mentorship, and bias incidence response teams. Strategic Plan – Dr. McCarthy noted that Ms. Michelle Campbell has been spearheading the efforts on the strategic plan and asked her to provide an update on the progress. Ms. Campbell informed the Board that to date, there had been 15 internal meetings, with two adjunct faculty meetings rescheduled for February 28. All content will be in by then. The majority of the comments have been put into an Excel file, and concept mapping used to help with the analysis. All this information has been made available to the campus community. This is an incredible amount of content, and hard to share so much qualitative information. Next week we expect our external invites to go out to city officials, school districts, faith-based organizations and community partners. Included with the invitation will be a link to the survey, in the event they will be unable to attend, they can still share their opinions. External forums will be held March 14 and March 21 from 6-8:00 p.m. Ms. Alma Meza and Ms. Jenna Pollock are working to coordinate sessions in alternative languages, but those details are not available at this time. The cabinet members participated in a mission, vision, values analysis, then it was included in the fall All-College meeting. We expect to have a second round of internal process meetings in April. Trustee Page commented from his role as a member of the steering committee. Once the conversation gets going, it begins to become passionate – from high level to parking-lot concerns, they are all interconnected. Ms. Campbell has been very effective in facilitating the meetings, and looking at what this tells us about our conclusions of the conversations. Statements made of that people don’t come to RTC because of what we do, but how we do it. Making better choices of what we officer. Ms. Campbell further explained to the Board that we had originally expected to complete and present the plan to the Board for approval in June, anticipating that there would be some changes, we have had some amazing feedback from internal groups. This is pushing our timeline from June to July. We want to be sure that everyone has an opportunity once a draft is available, and there are no surprises when it is presented for approval. We are also expecting to include language alternatives (at least in Spanish). Dr. McCarthy advised that we are working on distilling the concept maps. It is helpful to meet in groups to get different perspectives, which allows us to narrow down themes and existing tensions. Some tensions are old school, and some new school. The worker of today/tomorrow is much broader, and we need to be more inclusive and overt. Some think we do well with diverse groups of students, and some think we need help in working with diverse students. Some are self-congratulatory, and some want to do it better. Most people want us not to be a best kept secret any longer, but a HUB/civic role to the community in a broader sense. Mr. Neal Parker, Institutional Research Analyst worked to group the themes when he made the concept maps. Even within themes there are correlations in what is going on. Concept maps will be helpful in operationalizing the plan. We need to think about automating our systems and programs. Chairman Unti noted that strategic planning is hard to do, and the Board appreciates Dr. McCarthy and Ms. Campbell’s ability to push the ball down the road. He is delighted that we have a target.

B. Board of Trustees 1) ACCT Leadership Congress The Board was informed that the early bird registration is open for this year’s ACCT Leadership Congress to be held in Las Vegas, NV

4 BOARD OF TRUSTEES MEETING Minutes – February 15, 2017

September 25-28, 2017. There was discussion about attending, and that perhaps pursuing other professional development opportunities. Trustee Page believes that it is easy to come complacent with what the National organization is doing for us, but would support and encourage attendance of at least one Board members. It was decided to keep this in mind, and revisit attendance in May or June.

2) Board Liaison Reports a) RTC Foundation Trustee Page reported that he could hardly be more pleased with the Student Success Breakfast this morning. The Foundation Board is doing a great job bringing in new members; success builds upon success. We are building strong relationships from a different kind of crowd. This felt like a real fundraiser. Trustee Palmer noted that Ms. Shaw was the right hire choice and is moving in the right direction. Early preliminary calculations indicated we had already reached $75K, which marks the event as the most successful event for the Foundation. Chairman Unti thanked Ms. Supinski for her work in preparing students for speaking events; they were remarkable in their comments today.

b) RTC Advisory Board Trustee Takamura was unfortunately unable to attend the meeting held on January 31. Vice President Reyna reported that attendance was smaller than usual, but the meeting was productive. Cliff Long reported out from the City of Renton regarding the three new hotels being built; the Hampton Inn, the Hyatt, with the Marriott to follow. The state of the art convention center and size will fill a needed niche. Aside from hotel properties, the new Ikea will open soon, and Group Health is finishing phase two out at Business Park. UW/Valley Medical will also have a large expansion with cancer center. Contractors are so jammed with projects they are hiring from out-of-state, to fulfill labor needs. We will be looking at programming and how we can align with new opportunities in Renton. The next meeting is scheduled for April 25; if Trustee Takamura is unable to attend, Trustee Palmer would like to fill in. Trustee Page noted that he attended the College Promise meeting in Olympia, an effort led to create common themes with the State Need Grant. The respect that we have within higher education is rising because of the work we do.

C. Administration/Finance 1) Operating Funds Budget Status Report As a regular report to the Board of Trustees, Vice President Merrell provided information on the revenues, expenditures, and respective variances for the period ending December 31, 2016.

2) Property Acquisition Update Vice President Merrell noted that there was not much to report. The Department of Enterprise Services (DES) in working on it, but not getting a lot of response. We have managed to come to terms with the indemnity, and DES seemed find that this wasn’t going to be a terrible precedent. 6. MEETINGS The next regular meeting of the Board of Trustees will be held March 22, 2017. This meeting will 5 BOARD OF TRUSTEES MEETING Minutes – February 15, 2017

include the action items for the twelve faculty probationers advancing or moving to tenure. We are guessing it will likely take 90 minutes to get through all probationers, and we may want to begin at 2:30 p.m. versus 3:00 p.m. Vice President Reyna is looking at schedules so we can schedule them according to their work schedules. The plan will be to include Dr. McCarthy, Vice President Reyna, the Dean, the Tenure Committee Chair and the probationer. This is our first time trying this type of schedule, but we believe everyone should go through it. Board members agreed it would be best to begin the meeting at 2:30 p.m. Dr. McCarthy was invited to travel to China with SECO Development, and it will likely land during the week of the April Board meeting; April 15-22. He would like to reschedule the April Board meeting. It was agreed to move the April 19 Board meeting to April 13, 2017. It was also agreed to tentatively schedule a special meeting in July; July 19, 2017 to accommodate action on the Strategic Plan and possibly the College Budget.

7. EXECUTIVE SESSION At 5:05 p.m. Chairman Unti called for an executive session for twenty (20) minutes, to review the performance of a public employee. At 5:25 p.m. the executive session was extended ten (10) minutes. The Board returned to regular session at 5:35 p.m.

8. ACTION There was no action taken as a result of the executive session.

9. ADJOURNMENT It was moved by Chairman Unti to adjourn the Board of Trustees’ meeting at 5:36 p.m. Motion carried.

KIRBY UNTI, Chair KEVIN D. MCCARTHY, President Board of Trustees Renton Technical College

6 Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 5. COMMUNICATIONS X Information

SUBJECT: Action

BACKGROUND: A. General Information/Introductions B. Correspondence C. Comments from the Audience D. Student Leadership E. Renton Federation of Teachers F. Written Communication Reports: 1) Administration/Finance 2) Human Resources 3) Information Technology 4) Institutional Advancement 5) Instruction 6) RTC Foundation 7) Student Services

RECOMMENDATION:

None. Associated Student Government Report for Board of Trustees

March 2017 Student Leadership

RTC Clubs and Student Organizations Support Student Success So far this academic year, RTC student leaders have formed 19 clubs and student organizations that support their training program, and celebrate their identities and interests. To start a club or student organization, at least eight students must submit an application that includes a mission statement and the signed support of a faculty or staff advisor. Some highlights of club life at RTC include: • The Student Veterans Organization meets weekly and works closely with RTC Veterans Services to provide quarterly outreach luncheons and community-building activities like family bowling nights. • Ten members of the Horn Health Club will travel to Albuquerque, NM in April to attend the annual National Association of Professional Band Instrument Repair Technicians to network with colleagues and secure employment post-graduation. • The Skills USA Club competed in the WA State Winter Competition at . Rachelle Mendoza, an ASG Senator and Pre-Nursing DTA Student, is serving as the Skills USA WA State Secretary this year. • Four members of Phi Theta Kappa Honor Society will travel to Nashville, TN to attend 2017 Catalyst, the honor society’s annual convention. • The Nursing Club is currently organizing their Spring Pinning Ceremony and they are expecting to fill the cafeteria with 300 loved ones to celebrate this milestone in their education. • The Gamers Club, RTC’s oldest and most consistent club, is meeting weekly and is focused this year on board games, role play games, and plans to organizer a gamer’s convention in the spring!

Mo Abdullahi Keeps Earning Scholarships! First, he made us proud as a dedicated Computer Science student, LRCC Tutor and dedicated ASG Member. Then he was named one of the Transforming Lives Scholarship recipients. And just last week he received national recognition from Phi Theta Kappa. Mo is one of just 20 two-year college students named to the All-USA Community College Academic Team and the judges made their selections based on grades, leadership activities and, most importantly, how students extend their intellectual talents beyond the classroom. Mo will receive a $5000 scholarship and will be recognized next month at both the Phi Theta Kappa Convention in Nashville as well as the AACC President’s Breakfast in New Orleans.

In addition, Mo was also the highest scorer of all students from WA State who applied for this scholarship. Because of this, he was also named the New Century Scholar for our state and will receive an additional $2000 national scholarship for this. And when he is recognized at the All-WA Academic Team Luncheon later this month, he will receive even more state-level scholarships provide by Key Bank and ACT.

Mo said he really needs to go buy a fancy, tailored business suit and some new shoes now….

1

Two Student Leaders Nominated for the Students Serving Washington Awards Program

Abdul Amath and Devin Woods have been nominated for the President’s Leadership Award, sponsored by WA Campus Compact. Abdul is a student in the Engineering Design Technology Program and a member of the ASG Executive Board. Devin is a Computer Science Student and serves as an RTC Student Ambassador, working in the Student Success Center.

Abdul was nominated for his leadership role in organizing the Islamophobia Cross-Cultural Dialogue on February 23. Abdul spent many hours researching the resources that were used for the lesson plan for this dialogue. He consulted with local Islamic scholars for additional support and collaborated to develop the questions used to guide the dialogue.

Devin’s role as a student ambassador was highlighted in his nomination. He participates in outreach visits to local high schools and community events to promote our college and recruit new students. You can find him most days working with the Student Success Center staff, helping to provide campus tours and welcoming new students through the intake process.

RTC Textbook Access Program Continues to Support Student Success

The Textbook Access Program (TAP) was started in 2013 as a collaboration between Student Leadership, the RTC Library, Financial Aid, RTC Bookstore and Student Success Center. To date, more than 250 textbooks valuing more than $12,000 are now on reserve in the RTC Library for students to use. This program helps students waiting for financial aid checks, reducing the need for advancing funds in the form of emergency book loans. This program also helps students receiving workforce grants because often, the cost of required textbooks is more than the maximum amount a grant allows toward books. The Associated Student Government provides annual funding to maintain this program, providing a request process for students and faculty to request new/updated titles as needed.

2

Administration and Finance Report Renton Technical College Board of Trustees March 22, 2017 ______

A. Security The card access project is underway. Building N card access install is nearly complete. Using Building N as test case to ensure minimal disruption to campus as installation continues. Altertus desktop panic button roll-out is making progress. Working on additional modifications and written procedures for a notification and response team. The shelter-in-place drill was postponed due to student matters that took priority.

B. Facilities The Facilities department is assisting with final cleanup of the new automotive complex in preparation for the Wheels of Passion party coming up in May. Masonry restoration of buildings E and F is in wrapping up but continues to face delays due to weather. Work continues addressing the modifications required as part of the OCR review that occurred a few months back. The college has one (1) year to complete the modifications. Building B heating system controllers will be replaced as part of a capital funded project. The Architect/Engineers have been selected and this work will be performed in the summer of 2017.

C. Business Office The 14-15 Audited Financial Statements are now posted on the College website. The NWCCU has revised the timeline for schools to provide audited financial statements for accreditation. Previously we had 2 years to produce audited financials. New guidelines require the college to submit audited financials within 9 months of the end of the fiscal year. Colleges are working closely with the State Board to improve processes to meet this new requirement. Business office staff are working with the Financial Aid office to get Auto-App and Auto-Check up and running as soon as possible. This will provide much needed automation in the area of check generation for our financial aid recipients. Staff are also preparing for the biennial fixed asset inventory coming up this spring.

D. Food Service Catering has gone live with a new menu with some new menu selections and price increases. Menus can be viewed at http://www.rtc.edu/catering-menus. Catering Operations Manager, Bobbi Marx will be attending a National Catering conference this month. She will be looking to bring back fresh ideas on national trends in food service and catering. Food service is adjusting prices in all dining areas to coordinate with a new sales tax increase in the city of Renton effective April 1, 2017. RTC is working on an MOU with Goodwill Industries to provide space in the Annex for Goodwill’s Youth Aerospace Program. This is a 2 year program that connects high school students with future career opportunities in the aerospace/advanced manufacturing industry. E. Bookstore Linda Wyckoff, bookstore buyer, announced she will be retiring in October. Bookstore is adjusting prices to reflect a new sales tax rate within the city of Renton effective April 1, 2017.

Administration and Finance Report to Board of Trustees, Page 1

Board of Trustees March 22, 2017 Human Resources The following personnel actions have occurred as of February 28, 2017 and are presented for the Board of Trustees' information. AFT - Hires Name Effective Date Position Department None -Separations Name Effective Date Position Department None WFSE - Hires Name Effective Date Position Department Smith, Cheryl 2/1/2017 Administrative Assistant 5 WTED -Separations Name Effective Date Position Department Garcia, Amanda 2/14/2017 Financial Aid Specialist/Business Office Business Office Prof Tech - Hires Name Effective Date Position Department None -Separations Name Effective Date Position Department None Exempt / Administrative - Hires Name Effective Date Position Department Hartmann-Turner, Donna 2/1/2017 Financial Aid Director Financial Aid -Separations Name Effective Date Position Department None

RFT - Hires Name Effective Date Position Department Inge, Heather 2/15/2017 Adjunct Faculty Early Childhood Education Kurle, Jeffery 2/3/2017 Adjunct Faculty Allied Health Lutcavich, Edward 2/14/2017 Adjunct Faculty WTED McKinney, Sherise 2/10/2017 Adjunct Faculty Allied Health Yau, Mei 2/15/2017 Adjunct Faculty Allied Health -Separations Name Effective Date Position Department Nethercott, Vickie 2/3/2017 Full-Time Faculty Allied Health Chamberlin, Frances 2/13/2017 Adjunct Faculty General Education

Information Technology Report Renton Technical College Board of Trustees March 22, 2017 ______The Office of Information Technology continues to provide secure, reliable, integrated and cost-effective technology solutions as we update our technology across campus. We are continually introducing new technologies and are creating standards and policies that are necessary to our success. We continue to build stronger relationships with all divisions and programs and are ensuring that each program and/or department is taking advantage of all of the services that we provide.

A. INFRASTRUCTURE PROJECTS COMPLETED – No new Updates

B. TECHNOLOGIES IMPLEMENTED AND COMPLETED PROJECTS • 25Live - Calendar of Events, special dates

C. COST SAVINGS INITIATIVES IN PROGRESS • Papercut- Duplexing and printed page usage – Next Phase will be replacing our current library pay to print software • Printer Consolidation - reducing the number of printers on campus - Ongoing • Century Link Phone Line Audit – Reduction in phone lines – Verifying Inventory

D. PROJECTS IN PROCESS • Website Phase II – Project in Progress • DigArc – Acalog implementation – Searchable Online Catalog – Final Review Phase • Security Access Control System – Physical Access Control – Site Walk Completed • Campus Hardware/Software and security standards - Ongoing • PCI/FERPA/HIPAA Compliance - Ongoing • Network cabling upgrades - Ongoing • Develop an IT webpage for the RTC website – Reviewing Draft • IT Newsletter/ Regular Communication with Students, Staff and Faculty • SKYPE for Business Instant Messaging – Developing implementation plan • Exchange 2010 upgrade to 2016 – Project Plan Outline developed • VDI – Virtual Desktop to Replace Lab Computers – Building Environment for proof of concept • File Server – File Structure Rebuild • F5 Load Balancing and Proxy Server Implementation – Set up complete – Scheduling cutover • Active Directory Federated Services (ADFS) – Single Sign on and external application integration • New Version of SharePoint – In progress • Service Desk Automation – In progress • Security Threat Assessment – In Progress • Demo Kitchen Technology Upgrade • VMWare Assessment – Security and Optimization • Digital Document Signing and Routing – Adobe Sign • DigArc Curriculog Implementation – Curriculum workflow/ tracking software – Contract finalized

Information Technology Report to Board of Trustees, Page 1

E. UPCOMING PROJECTS • Intranet/SharePoint Site • RFID (Radio Frequency Identification) – On hold • Digital Signage Phase III – Offsite Locations • Auditorium Upgrades • IT Written Policies • Classroom Technology Standardization • Conference Room Upgrades • ctcLink – Statewide Enterprise Resource Planning (ERP) • Develop a catalog of services and Service Level Agreements

Information Technology Report to Board of Trustees, Page 2

Institutional Advancement Report Renton Technical College Board of Trustees March 22, 2017 ______A. COMMUNICATIONS AND MARKETING Recent Social Media Activity – 30 day overview (February 2017) • Twitter – 19,880 impressions, 318 post engagements, 34 link clicks (total followers increased 3.5%) • Facebook – 121,369 impressions, 714 post engagements, 170 link clicks (total fans increased 5.8%) • Instagram – 299 followers, 13 followers gained (total followers increased 4.5%)

RECENT MEDIA COVERAGE News Coverage Xconomy.com, March 8, 2017 - Washington Apprenticeship Program Opens Doors to Tech Careers The Daily Astorian, Feb. 15, 2017 - Meet the Merchant: Spencer Percey, owner, Spencer’s Instrument Repair Renton Reporter, Feb. 9, 2017 - RTC offers new aerospace and industrial technologies program King 5 TV (video story, no print) - Don’t Drip and Drive workshop offered at Renton Technical College

Advertising (February/March) Print: Renton Reporter, La Raza del Noroeste Display: Arena signs at ShoWare Center; posters at Kentlake, Hazen and Lindberg high schools; 8 Metro bus tail signs and 50 interior signs. Digital: 425 Business, KCPQ Social: RTC “I am a graduate video” on Facebook

Summary Our next advertising push is scheduled for April and May, with a buy of five billboards in Sodo, Skyway, Renton, Kent and West , and television ad buys with digital content on King 5, KOMO/Univision, KIRO and Comcast. We have also purchased a half-page in the May Advance Course special publication of the Seattle Times, and will schedule a large mailing of our Viewbook to the top five zip codes in our service area in May/June.

The interstitial digital ad with KCPQ wrapped its run this February. It has been our most successful ad so far, significantly driving traffic to the career programs page. We boosted the RTC “I am a graduate” video on Facebook with geo fencing in Renton and the vicinity. The video appeared in Facebook feeds in the target area, including in links to news stories and other content. It has been viewed by 9,700 users so far. Facebook referrals to our webpage from January 21 to March 9: 435

Institutional Advancement Report to Board of Trustees, Page 1

Traffic to rtc.edu/career-training-programs from December 24 to March 9: 17,082 sessions; 11,065 (93 percent of new sessions) came from the KCPQ interstitial ad

B. INSTITUTIONAL RESEARCH • The first draft of the Mid-Year Monitoring Report has been completed. The report will be sent to the College Council for review, and will be discussed during the March 20 meeting, at which time the Council will score each of the KPI’s. Once the KPI’s are scored, the report the will finalized and shared with the campus community, including the Board of Trustees. • The first draft of four fact sheets have been completed. The IR Office plans to create similar fact sheets either monthly or quarterly on various topics, which will be distributed campus-wide. • In the coming month, the IR Analyst will begin work on an online Canvas course, outlining best practices for survey development. This is part of our efforts to find new ways to engage faculty and staff on campus. • IR staff continue to work with the Program Review Committee on various aspects of the new program review process. To date, all pilot programs have completed their Year One reviews, and Cohort A programs have been sent their data templates. We met with two programs to discuss data questions pertaining to their report templates. Cohort A will schedule their review team meetings between April 10 and June 15. The data templates for Cohort B will be sent to deans by April 10.

C. GRANT DEVELOPMENT • RTCs/Construction Center of Excellence’s LOI was approved by the Seattle-King County Workforce Development Council (WDC) and a full proposal was submitted to the State Workforce Board’s Upskill-Backfill Initiative. The WDC is the required lead. The proposed project focuses on training building engineers, who operate and maintain mechanical and performance systems in buildings. If approved, the full proposal would be $250,000 in partnership with the WDC. The Basic Studies Adult Basic Education and Integrated English Language and Civics Education grant was submitted last week. If approved, the College will submit a budget request.

D. STRATEGIC INITIATIVES, COLLEGE PLANNING • Strategic plan development continues as scheduled. One external constituent forum was held on March 14. The second is scheduled for March 21. Additionally, several internal campus forums will take place on April 10, 11 and 12 to discuss themes that arose from the concept maps. • Four samples meta-major icons were presented to the instruction team, Cabinet, and is now being shared with all faculty, staff and students. Once approved, the communications and marketing department will work with instruction and student services to plan and implement an internal marketing campaign around the approved meta-majors icons. This work is part of the College’s guided pathways work. • In April, the College will recertify as an Achieving the Dream (ATD) Leader College. RTC has been in the ATD network since 2006. Continuing to participate in ATD provides RTC with opportunities for grant funding, professional development for staff and faculty, and access to best practice models for achieving high rates of student success, among others.

Institutional Advancement Report to Board of Trustees, Page 2

Instruction Report Renton Technical College Board of Trustees March 22, 2017 BAS Programs • BAS in Application Development: o We are currently accepting applications for the Fall 2017 cohort. As of 3/2/2017 we have 15 applicants. Our goal is 24 for a full cohort. We are confident that we will get close to our goal between now and the beginning of fall quarter in September. The Admissions Committee is scheduled to meet on 3/13/2017 to make determinations for the applications we have received so far. After that date, applications will go to Dean Sarah Wakefield for processing on a case-by-case basis. o Our first cohort, which began in Spring 2015, will be graduating this spring! o We also have two other cohorts running as well, one of which will be completing in Fall 2017 so we have invited them to participate in commencement as well. This means we will have upwards of 15 BAS students eligible to walk at commencement this year. o We began our first program review this winter. We are currently reviewing the data and plan to schedule meetings in spring with faculty and advisory committee members to review the curriculum and make updates as needed. • BAS in Computer Network Architecture: o On 1/19/2017 we received approval from the State Board for our new BAS CNA program. Since that time, we have been busy with curriculum development, developing documents for NWCCU accreditation approval, meeting with our Advisory Committee, developing the program budget, and creating marketing materials. The new program is slated to begin Winter 2018. Basic Studies Basic Studies faculty and staff continue to focus on action plan goals for 2016-2017. The highlights below are from Goal 4: Create cohesive opportunities for students to transition to college and Goal 5: Create seamless opportunities for students to advance along an employment pathway.

• On Wednesday, February 1, Basic Studies joined with colleagues from across the campus to hold an Open House, an evening event that provided an opportunity for nearly 150 Basic Studies students to visit professional technical programs, engage in hands-on activities, and ask questions about support services and financial aid. Basic Studies faculty toured programs and learned about pathways at RTC alongside their students.

• Basic Studies afternoon/evening faculty Dawn Allen and Elizabeth Demong are collaborating with the Learning Resource & Career Center (LRCC) to support transition to programs and to improve student success, retention and certificate and degree completion. Three skill areas were identified by multiple faculty as opportunities for the college to offer additional support: 1. English for academic purposes 2. Math skills 3. Proficiency with required technology • They will be piloting this program in spring quarter and have been developing curriculum and learning outcomes by incorporating data compiled by the LRCC around student need.

Instruction Report to Board of Trustees, Page 1

• RTC continues to be a leader in our state in I-BEST and similar programming and has been adapting offerings to meet the dynamic needs of the economy. We are better aligning to WDC Seattle-King County key industry sectors as we move to the full implementation of the Workforce Innovation and Opportunity Act (WIOA). The list below demonstrates this alignment: o Information Technology –Computer Networking (new Spring 2017) o Health Care – Certified Nursing Assistant; Medical Assistant; Central Service Technician o Trade, Transportation and Logistics – Automotive o Manufacturing – Precision Machining o Construction – Welding • RTC Basic Studies is focused on maintaining and developing new partnerships with community based organizations and other agencies that provide wrap-around support to our students. These partnerships are also key to our alignment with WIOA. The following is a list of major RTC partners and a brief description of the coordinating support. “Referrals” are typically warm hand-offs in which an agency staff person introduces the client/student to an RTC staff or registers them directly in class:

o ANEW Pre-Apprenticeship Training for Women – Provide referrals; coordinate learning outcomes for simple transfer to HS21+ program o Asian Counseling & Referral Service – Provide referrals and support for students o Division of Vocational Rehabilitation – Provide support for students o DSHS (WorkFirst and other programs) – Two-way referral system and support for students o El Centro Rendu (St. Vincent de Paul) – Provide referrals, support for students including on- site childcare, and location for bilingual HS21+ program o Goodwill Industries – Provide referrals, marketing, and support for students; a joint HS21+ initiative targets people of color and Goodwill employees o Iraqi Community Center – Provide referrals and support for students o Issaquah School District – Provide referrals and location for ELA instruction o Kent Youth & Family Services – Provide referrals, support for students including on-site childcare, and location for ELA instruction o King County Employment & Education Resources – Provide referrals and support for students. Partner in Out-of-School Youth consortium and other youth-focused co-located programming. o King County Housing Authority – Provide location for instruction o King County Library System – Provide referrals and location for instruction o Multi Service Center – Two-way referral system and support for students o Neighborhood House – Two-way referral system and support for students o Pacific Associates – Provide referrals o – Provide referrals. Partner in aligning curriculum for joint diploma program for youth and smooth transitions to HS21+ program. Open Doors partner o REST (Real Escape from the Sex Trade) – Provide referrals o Seattle Educational Access – Provide support for students o Seattle School District – Provide referrals, particularly to HS21+ program o TRAC Associates – Provide referrals o Tukwila School District – Provide referrals, particularly to HS21+ program o YouthCare – Provide referrals; coordinate learning outcomes for simple transfer to HS21+ program o YWCA – Provide referrals, support for students, and location for instruction in downtown Seattle and Issaquah

Instruction Report to Board of Trustees, Page 2

RTC Foundation Report Renton Technical College Board of Trustees March 22, 2017

Spring 2017 Scholarship Cycle – largest in foundation history! The Scholarship Committee awarded 72 scholarships for spring quarter for a total of $43,200. That is the highest number of scholarships awarded for a single quarter in foundation history. That brings the total number of scholarships for the 2016-17 academic year to 198 – double the number from last year! We have now awarded $117,600 in scholarships for this academic year which is double the amount from last year!

Kim Cartland has joined the Scholarship Committee as of March. She is a RTC alumnus and donor to the foundation. This will help with our increased workload. Great work by Alysen and our Scholarship Committee members Carol Simpson, John Sothern, Barb Culler and Andee Jorgensen.

EVENTS 2017 Student Success breakfast – most successful breakfast event in foundation history! This year marked the first annual Lifetime of Giving Award. The 2017 recipients were Andee Jorgensen and Rich Wagner who have donated over $41,000 to the Foundation over the past two decades. We announced the naming of a new foundation scholarship after long-time donor and community leader King Parker from King and Bunnys Appliances. The scholarship will provide $2,000 to support MART students. Feedback about the breakfast program has been very positive. Here are some key outcomes from the breakfast: • Highest number of sponsorships for the Student Success Breakfast = 27 • Highest number of attendees at 300 • Largest average donation for a foundation event = $263 up $160 from 2016 • Doubled the number of $1,000 plus donations from 4 to 8 • Highest percentage of individuals who gave at the breakfast – 56% up from 53% in 2016. Goal is to reach 60% for an event • Total raised: $80,364.00 if we receive all matching funds that jumps to $83,421.00 which is a $10,000 increase over 2016.

Automotive Grand Opening & Career Fair May 11 The main goals of this event is to showcase automotive careers to potential program recruits and the people who guide career decisions for high school students. Carrie is nailing down sponsors with current commitments from Ford, Walkers Subaru, CarPros, Firestone, Fred Meyer, Connor Homes, and MAC Tools. This will be a celebration of the industry with the value proposition of connecting the college and industry leaders to CTE faculty and administrators from our local school districts. The event is two-tiered as a career fair first, which is geared toward recruitment and advocacy and the second tier a Wheels of Passion Party with food, hosted bar and live music to celebrate the industry. Visual branding has been developed.

March 30 – State of the City with Mayor Denis Law Mayor Law decided to hold his State of the City event at RTC with proceeds going to the RTC Foundation. We will be co-branding and promoting the event with the city and the Renton Chamber.

Student Services Report Renton Technical College Board of Trustees March 22, 2017 ______A. EDUCATION SUPPORT SERVICES (Disability Resource Services, Veterans Services, Testing Services, Re-Entry Services) We are in our second year of a SBCTC/DOC grant, serving prospective and current students recently released from state prisons. Gerald Bradford, who is the Re-Entry Services Manager, spends time at the Rainier WorkSource each week to outreach to those who need assistance coming to college. Gerald also recently hosted the Washington State DOC Service Contract Meeting which brings community based organizations and DOC employees together to identify and implement ways to best serve those re-entering our colleges and communities upon release.

B. ENROLLMENT & ENROLLMENT SERVICES

Winter enrollment continues to be lower than last year. Apprenticeship registrations will bring some additional FTE as the quarter ends. The Enrollment Services office is enrolling students in spring quarter and personally reaching out to those who are enrolled for winter but not yet for spring.

C. FINANCIAL AID Several staff attended the statewide Financial Aid Council meeting where they received important updates from the SBCTC as well as the Seattle office representative from the DOE. This year will be unique in aid disbursement, as the feds have shifted the tax year that is used to determine eligibility. Effective with 2017-2018 FAFSA, students may use ‘prior-prior year’ – meaning they may use 2015 taxes instead of 2016 taxes. This will be helpful for students, as they will be able to complete their FAFSA’s sooner, rather than waiting until they have filed taxes. The impact this year in awarding aid, is that for 2016-2017 and 2017-2018 colleges will have to mitigate any discrepancies that arise from two academic years sharing the same tax year.

D. STUDENT PROGRAMS AND ENGAGEMENT – see Student Leadership Report

E. STUDENT SUCCESS SERVICES (Advising and Counseling, Outreach and Entry Services) Between February and March, Outreach and Entry Services staff have attended 15 college fairs and hosted over 200 visitors to campus. Staff hosted the 2nd Annual Renton School District ELL Open House, where students and families toured campus and learned general information. Upcoming events at the end of the month include a lead role on planning and executing the National Career Conference for 7th and 8th graders called “Expanding Your Horizons” and the 8th Grade College Exploration Day. Faculty counselors and Workforce staff have had positive gains in Worker Retraining FTE’s, surpassing summer and fall allocations, with winter tracking in that direction as well. The Basic Food and Employment Training (BFET) program has successfully passed two state and one federal audits this year.

Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 6. DISCUSSION/REPORTS

X Information

SUBJECT: A. President Action

BACKGROUND

President McCarthy will provide a report to the Board, subsequent to the February 15, 2017 Board meeting.

Goals: Strategic Planning • Diversity, Equity and Inclusion Plan • College Advocacy

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 6. DISCUSSION/REPORTS

X Information

SUBJECT: B. Trustees Action

BACKGROUND

Board Chair Unti will lead Board members in conversation regarding the following topics: 1) Attendance at ACT Spring Conference – May 25-26, 2017 at Big Bend. Please indicate if you are available to attend. 2) Board Liaison Reports a) RTC Foundation b) RTC Advisory Board

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 6. DISCUSSION/REPORTS

X Information

SUBJECT: C. Administration/Finance Action

BACKGROUND

1) Vice President Merrell will update trustees on the operating funds budget status for the period ending January 31, 2017.

2) Property Acquisition

Vice President Merrell and Dr. McCarthy will provide a status update on the progress of the property acquisition.

RECOMMENDATION:

None. Renton Technical College 2015-2016 Operating Funds Budget Status Report for the 7 months ending January 31, 2017 % of year 58% 2016-2017 2015-2016 Actual Annual Actual YTD % 2016-17 YTD 16-17 YTD % 2015-16 YTD 15-16 of Annual Budget 1/31/2017 of Budget Actual 1/31/2016 Actual Revenues Reported by Source State Allocation 17,390,735 12,273,461 70.6% A 16,796,023 11,502,796 68.5% Tuition 7,345,827 3,405,467 46.4% B 6,893,650 3,958,315 57.4% Local Dedicated Funds 1,621,280 903,363 55.7% 2,136,295 1,135,156 53.1% Grants & Contracts 3,290,617 1,863,050 56.6% 2,687,586 2,062,090 76.7% Financial Aid/Scholarships 9,351,508 4,934,018 52.8% 8,741,141 5,672,059 64.9% Enterprise Operations 3,126,995 1,741,209 55.7% 3,267,838 1,914,750 58.6% Interest Income 20,000 12,433 62.2% 29,264 7,256 24.8%

Total Revenue by Source $ 42,146,962 $ 25,133,001 59.6% $ 40,551,798 $ 26,252,422 64.7%

Expenditures by Object Salaries 18,161,469 10,950,488 60.3% 17,598,344 10,436,370 59.3% Benefits 6,535,140 3,814,640 58.4% 5,898,762 3,570,552 60.5% Goods & Services 7,242,028 3,363,058 46.4% C 8,738,490 4,557,501 52.2% Travel 290,450 161,443 55.6% 274,765 151,786 55.2% Equipment, other 538,300 613,853 114.0% D 1,139,099 435,344 38.2% Financial Aid/Scholarships 9,283,500 5,301,890 57.1% 9,178,624 5,266,540 57.4%

Total Expenditures by Object $ 42,050,887 $ 24,205,372 57.6% $ 42,828,083 $ 24,418,094 57.0%

Contribution to (Depletion of) Reserve $ 96,075 $ 927,630 $ (2,276,286) $ 1,834,328

Actual Annual Actual YTD % 2016-17 YTD 16-17 YTD % 2015-16 YTD 15-16 of Annual Budget 1/31/2017 of Budget Actual 1/31/2016 Actual Expenditures by Program Instruction 16,201,252 9,043,246 55.8% 16,503,804 9,624,463 58.3% Academic Support 2,501,486 1,753,067 70.1% E 2,725,544 1,300,193 47.7% Financial Aid/Scholarship 8,911,331 4,859,250 54.5% 8,547,503 4,769,014 55.8% Student Services 3,194,782 1,958,940 61.3% 3,089,686 1,971,040 63.8% Institutional Support 5,216,587 2,828,853 54.2% 5,320,433 2,816,327 52.9% Plant Operations & Maintenance 3,113,454 2,036,500 65.4% 3,255,501 2,071,144 63.6% Enterprise Operations 2,911,995 1,725,515 59.3% 3,385,612 1,865,913 55.1%

Total Expenditures by Program $ 42,050,887 $ 24,205,372 57.6% $ 42,828,083 $ 24,418,094 57.0% Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 7. MEETINGS

X Information

SUBJECT: Action

BACKGROUND:

The next regular meeting of the Board of Trustees will be held on April 13, 2017. The Basic Studies Program Tour will follow, beginning at 6:00 p.m.

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 8. EXECUTIVE SESSION X Information

SUBJECT: Action

BACKGROUND:

A) An Executive Session may be held for any reason allowable under the Open Public Meetings Act; RCW 42.30.110.

B) Announcement of time Executive Session will conclude.

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 9. EXECUTIVE SESSION

Information

SUBJECT: A. Action X Action

BACKGROUND:

RECOMMENDATION:

None. Renton Technical College Board of Trustees Meeting March 22, 2017

BOARD CONSIDERATION AGENDA ITEM: 10. ADJOURNMENT Information

SUBJECT: X Action

BACKGROUND:

RECOMMENDATION:

Motion required.