Board of Trustees Meeting March 22, 2017 Roberts Campus Center, Board Room I-202 and Culinaire Room 2:30 P.M
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Board of Trustees Meeting March 22, 2017 Roberts Campus Center, Board Room I-202 and Culinaire Room 2:30 p.m. Agenda Item/Subject Information/Action/Presenter 1. CALL TO ORDER 2:30 p.m. A. Notation of Quorum B. Flag Salute 2. EXECUTIVE SESSION A. An Executive Session will be called to review the performance of a public employee; all Faculty Tenure probationers. B. Announcement of time Executive Session will conclude (estimated 1.5 hours; reconvening regular meeting around 4:00pm) NOTE - REGULAR SESSION WILL RECONVENE IN THE CULINAIRE ROOM 3. ACTION ITEMS Action A. Comments from the Audience B. Faculty Tenure and Advancements 1) Faculty Advancements First Year to Second Year 2) Faculty Advancements Second to Third Year 3) Faculty Advancements to Tenure 4. ADOPTION OF MINUTES Action A. February 15, 2017 Regular Meeting 5. COMMUNICATIONS Information A. General Information/Introductions B. Correspondence C. Student Leadership D. Renton Federation of Teachers E. Written Communication Reports: 1) Administration/Finance 2) Human Resources 3) Information Technology 4) Institutional Advancement 5) Instruction 6) RTC Foundation 7) Student Services 6. DISCUSSION/REPORTS A. President Kevin McCarthy Goals: Strategic Planning • Diversity, Equity and Inclusion Plan • College Advocacy Preparing a Diverse Population for Work. B. Board of Trustees 1) Attendance at ACT Spring Conference – May 25-26, 2017 2) Board Liaison Reports a) RTC Foundation Trustee Page b) RTC Advisory Board Trustee Takamura C. Administration/Finance 1) Operating Funds Budget Status Report Melinda Merrell 2) Property Acquisition Status Update 7. MEETINGS Information A. Thursday, April 13, 2017 8. EXECUTIVE SESSION A. An Executive Session may be called for any reason allowed under the Open Public Meetings Act (RCW 42.30). B. Announcement of time Executive Session will conclude. 9. ACTION Action A. Action items, if any, that may be necessary to be taken as a result of matters considered in the Executive Session. 10. ADJOURNMENT Action Event Reminders: • State of the City March 30, 2017 │ RTC Cafeteria -- 7:30 a.m. • Automotive Complex Grand Opening May 11, 2017 │ RTC Automotive Complex • ACT Spring Conference May 25-26, 2017 | Big Bend Community College, Moses Lake, WA • Nurse Pinning Ceremony June 20, 2017 │ RTC Cafeteria • RTC Commencement June 22, 2017 | ShoWare Center, Kent -2014 BOARD PRIORITIES 2013-2014 BOARD PRIORITIES 2016-2017 BOARD PRIORITIES Advocacy · Tenure Process · College Awareness Preparing a Diverse Population for Work. Renton Technical College Board of Trustees Meeting March 22, 2017 BOARD CONSIDERATION AGENDA ITEM: 1. CALL TO ORDER Information SUBJECT: Action BACKGROUND: Board Chair Kirby Unti will carry out the Notation of Quorum and the Flag Salute. RECOMMENDATION: None. Renton Technical College Board of Trustees Meeting March 22, 2017 AGENDA ITEM: 2. EXECUTIVE SESSION BOARD CONSIDERATION SUBJECT: Information X Action BACKGROUND: A. An executive session will be called to review the performance of a public employee; all Faculty Tenure probationers. B. Announcement of time executive session will conclude. RECOMMENDATION: None. Renton Technical College Board of Trustees Meeting March 22, 2017 BOARD CONSIDERATION AGENDA ITEM: 3. ACTION ITEMS Information SUBJECT: X Action BACKGROUND: A. Comments from the Audience B. Faculty Tenure Advancements – Action will be taken on the following faculty advancements: 1. Advancing from First to Second Year of Probation: o Elizabeth Demong, Basic Studies/ABE o Sue Burnham, Nursing Program o Warren Takata, Automotive ITEC Program o Mohamed Zerrouki, Computer Science Program o Jessica Ganska, Band Instrument Repair Technology Program o Giselle Lambert, Dental Assistant Program 2. Advancing from Second to Third Year of Probation: o Jeffrey Pulliam, Construction Management Program o Cheryl Stover, Science/General Education o Sarah Redd, Science/General Education o Richelle Spence, Surgical Technology Program 3. Advancing from Third Year Probation to Tenure: o Dawn Allen, Basic Studies ESL o Greg Kane, Commercial Building Engineering RECOMMENDATION: None. Renton Technical College Board of Trustees Meeting March 22, 2017 AGENDA ITEM: 4. ADOPTION OF MINUTES BOARD CONSIDERATION Information SUBJECT: A. X Action BACKGROUND: A. The minutes of the February 15, 2017 regular meeting are attached for approval by the Board of Trustees. RECOMMENDATION: Approval as presented. Board of Trustees – Regular Board Meeting February 15, 2017 Board Room (I-202) 3:00 p.m. MINUTES 1. CALL TO ORDER The meeting was called to order at 3:00 p.m. by Board Chair, Trustee Unti. There was notation that a quorum was established, and Chairman Unti led the flag salute. Trustee Entenman was not in attendance. 2. ADOPTION OF MINUTES A. Chairman Unti asked for corrections and/or additions to the following minutes: January 18, 2017 regular meeting Trustee Page introduced a motion to approve the meeting minutes for the regular meeting on January 18, 2017 as presented. Trustee Takamura seconded, and the motion carried. 3. COMMUNICATIONS A. General Information/Introductions Vice President Gilmore English introduced Donna Hartmann-Turner, our new Director of Financial Aid. Ms. Hartmann-Turner brings a wealth of financial aid experience, having most recently served as the Director of Financial Aid at Southern Oregon University. Prior to that, Donna served in director and assistant director roles at Tarleton State University in Texas and Minnesota State University Moorhead. B. Correspondence Chairman Unti called attention to the local media articles published on behalf of the college. Trustee Takamura thanked Dr. McCarthy for all of his messaging to campus. C. Comments from the Audience There were no comments from the audience. D. Student Leadership The written report was included in the Board materials, and there is no further presentation today. E. Renton Federation of Teachers Ms. Simone Terrell, RFT President reported that today’s message is hard, but is honest. The faculty is having a little time-management problem with tenure committees. Faculty members are swamped and we are having trouble meeting the requirements. As a solution, Ms. Terrell offered to remove herself from her tenure committee and instead offer Saturday training assistance to faculty members for two-hours, twice per month. The intent would be to help probationers with Canvas. Chairman Unti advised Ms. Terrell to never be afraid to be honest. The Board knows that Dr. McCarthy has been very clear about ensuring the same culture on campus as well. Tenure really impacts the faculty and the board sees this as a mutual process. It serves the faculty and the overall mission of the college. Ms. Terrell further commented that there has been some learning curve with new leadership at the dean level. BOARD OF TRUSTEES MEETING Minutes – February 15, 2017 F. Written Communication Reports Written reports were included in the Board materials, from various departments:, Administration/Finance, Institutional Advancement, Human Resources, Information Technology, Instruction, RTC Foundation, and Student Services. Trustee Page questioned the OCR review. Vice President Merrell explained the visit and the audit. This audit is done every seven to ten years. The report was just received today, so it hasn’t been fully digested. Most items are restroom or parking related. This was an extensive audit that included facilities, as well as processes and procedures. Facilities will have one year to address all of the recommendations. Once the report has been approved, we will share it with the board. 4. ACTION ITEMS There were no action items scheduled for this meeting. 5. DISCUSSION/REPORTS A. President Dr. McCarthy reminded the Board that toward the end of the calendar year, we talked about International partnerships. He has been invited by SECO Development to join a group, including Mayor Law, to visit China to seek development opportunities. The College will be responsible only for the airfare, and SECO has offered to absorb all other expenses. Technical Colleges are not always the highest sought after educational institutions from International partners, but we believe that we are gaining in capacity: Nursing, Computer Science or Business and suspect clear interest in Technology. This may be a good opportunity for our college, and Dr. McCarthy is planning to join. The suspected travel dates will conflict with the scheduled April 19 Board meeting. Dr. McCarthy feels that this will work to strengthen partnerships with community leaders, and SECO development. They are building the new Hyatt and some neighboring apartments in Renton on the south end of Lake Washington. They will be hosting a job fair in May for culinary, and may also provide opportunities for other hiring and internships. Dr. McCarthy shared broadly about campus emergencies. February 6, 7, and 8 the campus collected 7-8 inches of snow. A very large tree fell (behind the I-building) and required massive cranes to remove it. Campus was closed all three days. The call to close on the 8th was a tougher call, but there were too many safety issues still remaining, so classes were called off. We are looking at how the City may be able to be of assistance in the future, or potentially purchasing some equipment that would help clear the parking lots of snow and ice. We are using some already earmarked non-student days for students to get some additional instruction time. The requirements for seat-time are not the same as K-12, but the course work and outcomes still remain, and we need to be creative about providing additional learning time for students. This is also another opportunity for faculty to utilize Canvas as an auxiliary tool. Board members questioned students ability to access Canvas and if our emergency procedures were adequate in the process. Ms. Supinski responded that there had been a huge increase in students checking in for Canvas assistance. Vice President Merrell reported that she thought our emergency processes worked well. Perhaps we need to reach further to communicate with our apprenticeship groups in the future; they have been added to Security’s outreach list for future communications.