Forward Plan of Executive Decisions 103

PETERBOROUGH CITY COUNCIL’S FORWARD PLAN OF EXECUTIVE DECISIONS 103

PUBLISHED: 14 FEBRUARY 2020

FORWARD PLAN

PART 1 – KEY DECISIONS In the period commencing 28 clear days after the date of publication of this Plan, Peterborough City Council's Executive intends to take 'key decisions' on the issues set out below in Part 1. Key decisions relate to those executive decisions which are likely to result in the Council spending or saving money in excess of £500,000 and/or have a significant impact on two or more wards in Peterborough.

If the decision is to be taken by an individual Cabinet Member, the name of the Cabinet Member is shown against the decision, in addition to details of the Councillor’s portfolio. If the decision is to be taken by the Cabinet, this too is shown against the decision and its members are as listed below: Cllr Holdich (Leader); Cllr Fitzgerald (Deputy Leader); Cllr Ayres; Cllr Cereste; Cllr Hiller; Cllr Seaton; Cllr Walsh; Cllr Allen and Cllr Farooq.

This Plan should be seen as an outline of the proposed decisions for the forthcoming month and it will be updated on a fortnightly basis to reflect new key-decisions. Each new Plan supersedes the previous Plan and items may be carried over into forthcoming Plans. Any questions on specific issues included on the Plan should be included on the form which appears at the back of the Plan and submitted to [email protected], Democratic and Constitutional Services Manager, Legal and Governance Department, Town Hall, Bridge Street, PE1 1HG (fax 08702 388039). Alternatively, you can submit your views via e-mail to or by telephone on 01733 452460. For each decision a public report will be available from the Democratic Services Team one week before the decision is taken.

PART 2 – NOTICE OF INTENTION TO TAKE DECISION IN PRIVATE Whilst the majority of the Executive’s business at the Cabinet meetings listed in this Plan will be open to the public and media organisations to attend, there will be some business to be considered that contains, for example, confidential, commercially sensitive or personal information. In these circumstances the meeting may be held in private, and on the rare occasion this applies, notice will be given within Part 2 of this document, ‘notice of intention to hold meeting in private’. A further formal notice of the intention to 104 hold the meeting, or part of it, in private, will also be given 28 clear days in advance of any private meeting in accordance with The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.

The Council invites members of the public to attend any of the meetings at which these decisions will be discussed (unless a notice of intention to hold the meeting in private has been given).

PART 3 – NOTIFICATION OF NON-KEY DECISIONS For complete transparency relating to the work of the Executive, this Plan also includes an overview of non-key decisions to be taken by the Cabinet or individual Cabinet Members, these decisions are listed at Part 3 and will be updated on a weekly basis.

You are entitled to view any documents listed on the Plan, or obtain extracts from any documents listed or subsequently submitted to the decision maker prior to the decision being made, subject to any restrictions on disclosure. There is no charge for viewing the documents, although charges may be made for photocopying or postage. Documents listed on the notice and relevant documents subsequently being submitted can be requested from Philippa Turvey, Democratic and Constitutional Services Manager, Legal and Governance Department, Town Hall, Bridge Street, PE1 1HG (fax 08702 388038), e-mail to [email protected] or by telephone on 01733 452460.

All decisions will be posted on the Council's website: www.peterborough.gov.uk/executivedecisions. If you wish to make comments or representations regarding the 'key decisions' outlined in this Plan, please submit them to the Democratic and Constitutional Services Manager using the form attached. For your information, the contact details for the Council's various service departments are incorporated within this Plan.

PART 1 – FORWARD PLAN OF KEY DECISIONS KEY DECISIONS FROM 16 MARCH 2020 KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION Award of Utility Contracts (Gas, Councillor March Growth, All Wards Relevant internal Andy Cox, Senior It is not anticipated Electricity, HH and NHH) to either Seaton, 2020 Environment and external Contracts and that there will be any suppliers under the ESPO or CCS Cabinet and stakeholders. Partnerships documents other Frameworks – KEY/16MAR20/01 Member Resources Manager, 01733 than the report and 105 The Council has currently got for Finance Scrutiny 452465, relevant appendices contracts under the CCS Framework Committee andy.cox@peterb to be published. with EDF (Electricity HH, NHH) and orough.gov.uk Corona Energy (Gas). The contracts expire on 31st March 2020. In order not to incur additional unnecessary budget pressures on the utility budget a decision is required to award a contract to a supplier under the ESPO or CCS Frameworks. A cost comparison is currently being undertaken and a decision is expected to be made shortly after. KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION Lyons Gardens (Hereward Care Councillor March Adults and All Wards Relevant internal Cris Green, Legal Advice Services Ltd) 12-month contract – Fitzgerald, 2020 Communities and external Commissioner for KEY/16MAR20/02 Deputy Scrutiny stakeholders Learning Agreement sought for a 12 month Leader and Committee Disabilities & contract with Hereward Care Services Cabinet Relevant Autism, Ltd to continue to provide respite Member meetings 07932612266419, services (Lyons Gardens) for adults for between the cris.green@peter with a Learning Disability. Integrated CCG, borough.gov.uk The overall cost for the contract Adult Commissioners 106 Social £787,000.00 with 50% funded by the and Operational Care and CCG. colleagues Health and continue to occur Public Health to look at reshaping the future of the service.

PREVIOUSLY ADVERTISED KEY DECISIONS

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 1. Affordable Warmth Councillor Walsh, February Adults and All wards Relevant internal Sharon Malia, It is not anticipated Strategy 2019 – 2021 Cabinet Member 2020 Communities and external Housing that there will be any

107 - KEY/17APR17/03 for Communities Scrutiny stakeholders. Programmes documents other Recommendation to Committee Manager, than the report and approve the Affordable The draft strategy Tel: 01733 863764 relevant appendices Warmth Strategy 2019 will be placed on Email: to be published. – 2021 PCC Consultation sharon.malia@peter pages for 3 week borough.gov.uk BRE Integrated consultation period Dwelling Level Housing Stock Modelling Report July 2016 Housing Renewals Policy 2017 – 2019

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION SUBMITTED AUTHORS TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 2. ICT Infrastructure works Councillor February Growth, N/A Relevant internal Peter It is not anticipated that for Fletton Quays – Seaton, 2020 Environment and external Carpenter, there will be any KEY/13NOV17/02 Cabinet & Resources stakeholders Acting documents other than the To agree to the Member for Scrutiny Corporate report and relevant procurement of ICT Finance Committee Director, appendices to be infrastructure works for Resources published. Fletton Quays Tel: The decision will include 07920160122 an exempt annexe. By Email: virtue of paragraph 3, Peter.carpent information relating to the er@peterbor financial or business 108 ough.gov.uk affairs of any particular person (including the authority holding that information).

3. Expansion and Cabinet February Children and Dogsthorpe Relevant internal Sharon It is not anticipated that Remodelling of Member for 2020 Education Ward and external Bishop, there will be any Marshfields School – Children’s Scrutiny stakeholders. Capital documents other than the KEY/11DEC17/03 Services and Committee Projects & report and relevant To approve the proposed Education, Public Assets appendices to be expansion and remodelling Skills and Consultation Officer published. of Marshfields school University Meeting Tel: 01733 863997 School Organisational Email: Plan Sharon.bisho p@peterboro ugh.gov.uk

109 5. Disposal of freehold in Councillor February Growth, Central Relevant internal Peter It is not anticipated that Centre of the City - Seaton, 20202020 Environment and external Carpenter, there will be any KEY/12JUN18/01 To Cabinet and stakeholders Acting documents other than the delegate authority to the Member for Resources Corporate report and relevant Corporate Director of Finance Scrutiny Director, appendices to be Growth and Regeneration Committee Resources published. to sell the property Tel: 0792016012 The decision will 2 include an exempt Email: annexe. By virtue of Peter.carpent paragraph 3, er@peterbor information relating to ough.gov.uk the financial or business affairs of any particular person (including the authority holding that information).

DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION SUBMITTED AUTHORS TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 6. To approve the awarding Councillor February Adults and All Wards Relevant internal Mubarak It is not anticipated that of contracts to external Fitzgerald, 2020 Communities and external Darbar, Head there will be any providers following a Deputy Leader Scrutiny stakeholders of Integrated documents other than the competitive tender and Cabinet Committee Commissioni report and relevant exercise led by Member for Relevant ng, appendices to be Cambridgeshire County Adult Social consultations has published. Council - Care, Health & been carried out Tel: KEY/25JUNE18/02 Public Health with the service 0771865420 Cambridgeshire County has users, family 7, recently conducted a carers, Health Email: tendering exercise to colleagues and mubarak.dar 110 establish a Dynamic care and support bar@peterbo Purchasing System for the providers across rough.gov.uk provision Supported Living Cambridgeshire Services for Adults with a and Peterborough. Learning Disability (Reference number: DN311905). Peterborough City Council is the named authority under this arrangement and would want to commission care and support packages (call- off).

DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION SUBMITTED AUTHORS TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 7. University Delivery Councillor February Growth, Central Relevant internal Peter It is not anticipated that Vehicle – KEY/3SEP18/02 Hiller, Cabinet 2020 Environment and external Carpenter, there will be any Approval and setting up of Member for and stakeholders Acting documents other than the an appropriate delivery Strategic Resources Corporate report and relevant vehicle with University Planning and Scrutiny Director, appendices to be project partners to move Commercial Committee Resources published. council assets to enable the Strategy and Tel: 111 delivery of the university. Investments 0792016012 The decision will 2 include an exempt Email: annexe. By virtue of Peter.carpent paragraph 3, er@peterbor information relating to ough.gov.uk the financial or business affairs of any particular person (including the authority holding that information).

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION SUBMITTED AUTHORS TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 8. Adoption of the “Dynamic Councillor February Health All Wards Relevant internal Claire-Adele It is not anticipated that Purchasing System” Fitzgerald, 2020 Scrutiny and external Mead there will be any (DPS) procedure for Deputy Leader Committee stakeholders. Commissioni documents other than the Public Health contracts and Cabinet ng Team report and relevant with Primary Care Member for Manager- appendices to be providers – Adult Social Primary care published. KEY/10DEC18/01 Care, Health & and To seek the approval to Public Health Lifestyles adopt the “Dynamic Claire- Purchasing System” (DPS) Adele.Mead procedure for contracts with @cambridge Primary Care providers for shire.gov.uk 112 the duration of up to five 07884 years. The proposals have 250909 been approved by the Cambridgeshire and Val Thomas, Peterborough Joint Consultant in Commissioning Board. Public Health Val.Thomas @cambridge shire.gov.uk 01223 703264/ 07884 183374

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 9. Recommissioning of the Councillor February Adults and All Wards Relevant internal Lee McManus, It is not anticipated Unpaid Carers Contract – Fitzgerald, 2020 Communities and external Commissioner, that there will be any KEY/01APR19/01 Deputy Leader Scrutiny stakeholders. Cambridgeshire documents other The procurement of the and Cabinet Committee County Council & than the report and unpaid carers service in Member for Peterborough City relevant appendices collaboration with Adult Social Council. to be published. Cambridgeshire County Care, Health & Tel: 07785 721092. 113 Council and Public Health Email: The decision will Cambridgeshire and lee.mcmanus@ca include an exempt Peterborough Clinical mbridgeshire.gov.u annexe. By virtue of Commissioning Group k paragraph 1, (CCG) for the unpaid Information relating carers service across to any individual Cambridgeshire and Peterborough.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 10. Vehicle removal for Councillor February Growth, All Wards Details of any Adam Payton, PES Prevention and Parking contravention – Walsh, Cabinet 2020 Environment consultation to be Senior Officer, Enforcement KEY/15APR19/02 Member for and decided. Parking Lead, Service Vehicle To ask the Cabinet Member Communities Resources 01733 452314 Removal For to approve the policy to Scrutiny Relevant internal adam.payton@pet Parking implement a scheme to Committee and external erborough.gov.uk Contraventions remove vehicles of stakeholders. Policy and Guidance persistent offenders in breach of parking restrictions in the City and to appoint the Local Authority Trading Company to act as the authorised 114 agent of the policy. 11. Award of contract for the Councillor February Growth, N/A Relevant internal Stuart Macdonald. It is not anticipated refurbishment of the Seaton, 2020 Environment and external Head of Property. that there will be any Town Hall North - Cabinet and stakeholders. Email: documents other KEY/29APR19/04 - Award Member for Resources stuart.macdonald than the report and of construction design and Finance Scrutiny @peterborough.go relevant appendices build contract with regard to Committee v.uk to be published. the refurbishment of the Tel: 07715802489. Peterborough Town Hall North

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 12. Approval for contract to be Councillor February Growth, East Relevant internal Lewis Banks, Cambridgeshire and awarded to Skanska to deliver Hiller, 2020 Environment Ward and external Principal Peterborough design of Eastern Industries Cabinet and stakeholders. Sustainable Combined Authority Access Phase 1 scheme - Member for Resources Transport Planning meeting notes KEY/10JUN19/01 Strategic Scrutiny Consultation will Officer, 01733 confirming grant Approval for contract to be Planning Committee take place with 317465, funding allocation. 115 awarded to Skanska to deliver and residents and key lewis.banks@peter Also CMDN for design of Eastern Industries Commercial stakeholders at borough.gov.uk award of contract to Access Phase 1 scheme. The Strategy the relevant stage Skanska for council has received funding and of the scheme. provision of (£550k) from the Cambridgeshire Investments Professional and Peterborough Combined Services under Authority to deliver the scheme. Peterborough Highway Services partnership.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 13. Approval for contract to be Councillor February Growth, West Relevant internal Lewis Banks, Cambridgeshire and awarded to Skanska to deliver Hiller, 2020 Environment Ward and external Principal Peterborough design of A1260 Nene Parkway Cabinet and stakeholders Sustainable Combined Authority Junction 15 Improvement Member Resources Transport Planning meeting notes scheme – for Scrutiny Consultation will Officer, 01733 confirming grant KEY/10JUN19/02 Strategic Committee take place with 317465, funding allocation. Approval for contract to be Planning residents and key lewis.banks@peter Also CMDN for awarded to Skanska to deliver and stakeholders at borough.gov.uk award of contract to 116 design of A1260 Nene Parkway Commerci the relevant Skanska for Junction 15 Improvement al Strategy stage of the provision of scheme. The council has and scheme. Professional received funding (£500k) from the Investment Services under Cambridgeshire and s Peterborough Peterborough Combined Highway Services Authority to deliver the scheme. partnership.

EXEMPTION 14. Sign-off on Pseudo Councillor February Adults and All Relevant internal Graeme Hodgson, Service Framework - KEY/22JUL19/02 Fitzgerald, 2020 Communities Wards and external Commissioner. Specifications, - It is required for the Cabinet Deputy Scrutiny stakeholders. Tel. 07448 379944 Terms and member to sign off tender Leader and Committee Email: Conditions of documents prior to Invitation To Cabinet Equality Impact graeme.hodgson@ Pseudo Framework Tender being published (ITT). Member for Assessment cambridgeshire.go ITT. 117 The ITT is for Better Care Fund Integrated v.uk" and Hancock-funded services Adult Social for better integration of health Care and and social care, winter Health and pressures and Prevention Public services. Health 15. Approval of invest to save Councillor February Adults and All Relevant internal David Anderson It is not anticipated expenditure - Steve Allen, 2020 Communities Wards and external Interim that there will be any KEY/22JUL19/03 - The Cabinet Scrutiny stakeholders Development documents other decision required will enable the Member for Committee and Ministry of Director than the report and Council to purchase suitable Housing, Housing Tel: 01733 452468 relevant appendices homes within the local housing Culture and Communities and Email: to be published. market for use as temporary Recreation Local Dave.Anderson@p accommodation for households Government eterborough.gov.uk at risk of homelessness. This proposal is predicated on an invest to save proposition based upon an attached business case. KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR

EXEMPTION 16. Award of 9 Large Tail lift Councillor February Children and All Relevant internal Bryony Other school transport routes to Lynne 2020 Education Wards and external Wolstenholme - documentation to Aragon Direct Services - Ayres, Scrutiny stakeholders. Team Manager, follow once final KEY/19AUG19/02 - Cabinet Committee Passenger costs confirmed and Replacement routes due to Member for Parents of those Transport decision made on current operator terminating Children’s currently Operations, external testing of contract to transport pupils with Services receiving Tel: 01733 317453, market complex needs to Phoenix, and transport advised Email: Heltwate and Marshfields Education, there will be a bryony.wolstenhol 118 School Skills and change of me@peterborough University operator due to .gov.uk current operator terminating routes.

EXEMPTION 17. Contract for remedial works Councillor February Growth, Stanground Relevant internal Charlotte Palmer, To be determined. by PCC to the Stanground Peter Hiller, 2020 Environment South and and external Group Manager – Bypass – KEY/2SEP19/02 Cabinet and Hargate stakeholders Transport and To approve works to the Member for Resources and Environment, Stanground bypass and Strategic Scrutiny Hempsted Standard charlotte.palmer 119 authorise the associated Planning Committee consultation for @peterborough.g package of work to be issued to and highway ov.uk Skanska Construction UK Commercial schemes. Limited under the Council’s Strategy and existing agreement with Investments SKANSKA dated 18th September 2013 (the Highways Services Agreement).

EXEMPTION 18. Uncollectable Debts in Councillor February Growth, All Wards Relevant internal Peter Carpenter, It is not anticipated Excess of £10,000 – Seaton, 2020 Environment, and external Acting Corporate that there will be any KEY/16SEPT19/01 Cabinet & Resources stakeholders. Director Of documents other To authorise the write-off of Member for Scrutiny Resources, than the report and uncollectable debts shown as Finance Committee Tel: 01733 relevant appendices outstanding in respect of non- 452520, to be published. domestic rates, council tax, Email: housing benefit overpayments peter.carpenter@ 120 and accounts receivable peterborough.gov (sundry debt) accounts. All .uk cases requested for write-off follow a lengthy process to recover the outstanding money, sometimes dating back many years. Only once all avenues have been exhausted will the council consider writing off debt.

information relating to the financial or business affairs of 122 any particular person (including the authority holding that information).

123 1990 in England. To set the of care fixed penalty fixed penalty amount in line with notices current fine for environmental crime offences.

124 of this legislation and the level of fines imposed. 23. Decision required to approve Councillor February Growth, All Wards Relevant internal Amy Petrie, It is not anticipated changes to the current street Peter Hiller, 2020 Environment stakeholders. Principal that there will be lighting policy - Cabinet and Programme and any documents KEY/09DEC19/01 Member for Resources No formal Project Officer other than the report Decision is required to approve Strategic Scrutiny consultation Tel: 01733 and relevant a programme of dimming Planning and Committee required, there 452272 appendices to be regimes to the Council's street Commercial will be liaison with Email: published. lighting. Strategy and key stakeholders amy.petrie@peter Investments such as the borough.gov.uk

emergency services and disability groups.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 24. Introduction of Civil Councillor February Growth, All Wards Relevant internal Adam Payton, It is not anticipated Enforcement of Bus Lane and Irene Walsh, 2020 Environment stakeholders. Senior PES that there will be Bus Gate contraventions Cabinet and Officer - Parking any documents pursuant to the Transport Act Member for Resources Cabinet member Lead, other than the report 2000 - KEY/09DEC19/02 Communities Scrutiny for Strategic Tel: 01733 and relevant To ask the Cabinet Member to Committee Planning and 452314, appendices to be authorise the council to exercise Commercial Email: published. its powers as an approved local Strategy and adam.payton@pe authority under The Bus Lane Investments will terborough.gov.uk Contraventions (Approved Local be consulted, as . Authorities)(England) Order will members 125 2005 to issue civil penalties for from any ward breaches of Traffic regulation orders in relation to Bus Lanes where a bus lane or Bus Gates in Peterborough. or bus gate is to Set the level of penalty charge be enforced. payable for such an offence at £60, reduced to £30 if paid within 14 days. Join the Bus Lane Adjudication Service Joint Committee so arrangements are in place for an individual to appeal against the issue of a penalty charge notice. Authorise the use of approved devices (cameras) to carry out enforcement at sites where it is deemed necessary and the required infrastructure has been put in place.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 25. To enter into a lease of 50 Councillor February Adults and Dogsthorp Relevant internal Tristram Hill, It is not anticipated new houses to be used by Peter Hiller, 2020 Communities e Ward and external Strategic Asset that there will be any PCC for temporary Cabinet Scrutiny and stakeholders. Manager, documents other accommodation for the Member for Committee Gunthorpe Tel: 07849 than the report and homeless – KEY/23DEC19/01 Strategic Ward 079787 Email: relevant appendices PCC have been investigating Planning and tristram.hill@nps. to be published. ways in which the numbers of Commercial co.uk leasehold properties used to Strategy and accommodate the homeless Investments could be increased due the significant costs of B & B which costs the Council £386 per 126 room per week. There is a programme of finding property to lease on the basis of 5 year leases at local housing allowance rates which is ongoing, however the supply is relatively limited. An opportunity has arisen to ‘bulk lease’ fifty properties for a period of 20 years (subject to a break option after ten years) which would substantially increase the supply of accommodation in a relatively short timeframe.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 26. To approve the extension for Councillor February Health All Wards Not applicable Charlene Elliott, It is not anticipated the Peterborough City Fitzgerald, 2020 Scrutiny but there has Sexual Health that there will be any Council contract for Deputy Committee been a full Commissioner for documents other Integrated Sexual and Leader and consultation as Peterborough and than the report and Reproductive Health (SRH) Cabinet part of the Cambridgeshire, relevant appendices service that is due to end on Member for procurement charlene.elliott@p to be published 31st March 2020 for an Integrated process for the eterborough.gov. additional six months to 30th Adult Social new service uk September 2020 – Care and KEY/23DEC19/03 Health and To approve the extension for Public Health; 127 the Peterborough City Council contract for Integrated Sexual and Reproductive Health (SRH) service that is due to end on 31st March 2020 for an additional six months to 30th September 2020. 27. Award of Food Waste Councillor February Growth, All wards OJEU Amy Nebel, It is not anticipated Treatment Contract – Marco 2020 Environment procurement Senior Waste and that there will be any KEY/23DEC19/05 Cereste, and process Recycling Officer. documents other Approval of award of food waste Cabinet Resources 01733864727, than the report and treatment contract which has Member for Scrutiny amy.nebel@peter relevant appendices been undertaken through an Waste, Street Committee borough.gov.uk to be published. OJEU procurement process. Scene and Environment;

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 30. 20 year Lease of 9 three Cabinet February Adults and Paston Relevant internal James Price, The decision will bedroom properties in Walton Member for 2020 Communities and and external Estate Surveyor, include an exempt - KEY/06JAN20/05 Strategic Scrutiny Walton stakeholders Tel: annexe. By virtue of Agreement to lease 9 three Planning and Committee Ward 07733003178 paragraph 3, bedroom properties to be used Commercial Email: information relating for temporary housing in Strategy and james.price@nps. to the financial or Walton. These properties are Investments co.uk business affairs of yet to be built and subject to any particular developer financing would be person (including completed by January 2021 the authority holding that information). 130

131 KEY/20JAN19/02 Seaton, 2020 Environment . and external Interim that there will be any Proposed arrangements for Cabinet and stakeholders. Development documents other delivery of planning consent for Member for Resources Director than the report and a redevelopment scheme at Finance Scrutiny Tel: 01733 relevant appendices Northminster, Peterborough. It Committee 452468 Email: to be published. is proposed that Peterborough dave.anderson@ Investment Partnership are peterborough.gov charged with obtaining a .uk

planning consent for this city centre regeneration scheme. This will use the same tried and tested model that was used to successfully deliver the Fletton Quays development.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 33. Heltwate Expansion – Councillor July 2020 Councillor Bretton Public Consultation Sharon Bishop, It is not anticipated KEY20JAN19/03 Lynne Ayres, Lynne Ayres, to be held March Capital Projects that there will be any Expansion of Heltwate Primary Cabinet Cabinet 2020 prior to and Assets documents other School Member for Member for planning submission Officer, 01733 than the report and Children’s Children’s in April 2020 863997, relevant appendices Services and Services and sharon.bishop@p to be published. Education, Education, eterborough.gov. Skills and Skills and uk University University 34. Review of Fixed Penalty Councillor February Adults and All Relevant internal Clair George, It is not anticipated Notice Charging – Irene Walsh, 2020 Communities Wards and external Head of that there will be any KEY/20JAN19/04 Cabinet Scrutiny stakeholders. Prevention and documents other

132 Peterborough's PSPO (Public Member for Committee Enforcement than the report and Spaces Protection Order) areas Communities Service, 07920 relevant appendices have now been in place for two 160733, to be published. years. When PCC began clair.george@pet levying FPN's via Kingdom Ltd. erborough.gov.uk it was decided to implement a limited discounted payment period. Currently via Kingdom Ltd. an offense incurs a financial penalty of £80.00. The proposal is to raise this to £100.00 which will end the discount period and align Peterborough with other local authorities. The financial aspect of the rationale agreed for bringing environmental enforcement in house has been predicated on fines of £100.00 KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 35. Refurbishments to a Councillor February Children and Dogsth Relevant internal Zoe Redfern- It is not anticipated Peterborough City Council Lynne Ayres, 2020 Education orpe and external Nichols, that there will be any owned building – Cabinet Scrutiny stakeholders. Commissioner - documents other KEY/17JAN20/01 Member for Committee Zoe.Redfern- than the report and The decision is to proceed with Children’s Nichols@peterbor relevant appendices refurbishments to a PCC owned Services and As a formal tender ough.gov.uk to be published. building; this building was Education, process has not 07583 040523 previously Ofsted Registered as Skills and commenced, a a Children’s Home providing University formal consultation Short Breaks/Respite to with the nearby children and young people with residents has not yet disabilities and complex needs. been undertaken. 133 The in-house provision was re- designated in November 2018. The premises will now be redeveloped to enable single occupancy residency for a child/young person.

This item has been added to the Forward Plan so we are able to proceed with the plans, if/when funding is received from NHSE. The procurement, and the works, need to progress as expediently as possible to allow transition of the child/young person into a residence which has been specifically designed to meet need.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 36. A605 Whittlesey Access Councillor February Growth, Stangr Relevant internal Lewis Banks, It is not anticipated Phase 2 - Stanground Peter Hiller, 2020 Environment ound and external Principal that there will be any Access: Contract exemption Cabinet and South stakeholders. Sustainable documents other for Cadent Gas works – Member for Resources Transport than the report and KEY/17JAN20/02 Strategic Scrutiny Appropriate level Planning Officer, relevant appendices Following a CMDN to approve Planning and Committee consultation will take 01733 317465, to be published. the budget for the A605 Commercial place with all lewis.banks@pet Whittlesey Access Phase 2 - Strategy and relevant erborough.gov.uk A605 Whittlesey Stanground Access highway Investments stakeholders. This Access Phase 2 - scheme (DEC19/CMDN/63); a will take place Stanground Access further CMDN is required to alongside Skanska - DEC19/CMDN/63 - seek an exemption from the to ensure https://democracy.p Council's contract rules to consultation details eterborough.gov.uk/i contract with Cadent Gas in align with delivery eDecisionDetails.as 134 order for them to undertake programmes and px?ID=1680 essential works associated with final design details the highway scheme.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 37. Recommendation to approve Councillor March Growth, All Relevant internal Lewis Banks, It is not anticipated the local transport plan Peter Hiller, 2020 Environment wards and external Principal that there will be any programme of capital works Cabinet and stakeholders. Sustainable documents other for 2020/21 - 2022/23 – Member for Resources Transport than the report and KEY/17JAN20/03 Strategic A briefing note will Planning Officer, relevant appendices The programme of capital works Planning and be submitted for 01733 317465, to be published. includes: Integrated Transport Commercial consideration to the lewis.banks@pet Programme (small to medium Strategy and Growth, erborough.gov.uk highway improvement works), Investments Environment and Highway Maintenance Resources Scrutiny Programme, Street Lighting Committee before 1 135 Maintenance Programme, and April 2020 along Bridge Maintenance with the proposed Programme. programmes of works. Appropriate consultation will be undertaken on individual schemes in the programme as required. 38. Approval for spend of Councillor March Growth, All N/A Andy Bryan, It is not anticipated Concessionary Fares Budget Peter Hiller, 2020 Environment Passenger that there will be any 2020/21 - KEY/2MAR20/01 - Cabinet and Transport Officer, documents other PCC has a statutory duty to Member For Resources Email: than the report and reimburse bus operators in Strategic Scrutiny Andrew.Bryan@P relevant appendices accordance with the national Planning And Committee eterborough.Gov. to be published. concessionary fare bus pass Commercial Uk scheme. Each time a bus pass Strategy And is used on a bus, PCC must Investments reimburse the operator for this, at an agreed rate.

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 39. Section 75 agreement Councillor March Health All In the developing Graeme It is not anticipated between PCC and the CCG Fitzgerald, 2020 Scrutiny and drafting of the Hodgson, that there will be any for commissioning of health Deputy Committee bcf plan, there were Commissioner, documents other and social care services Leader and detailed discussions Graeme.hodgson than the report and under the Better Care Fund Cabinet and workshops with @cambridgeshire relevant appendices (BCF) 2019-2020 - Member for system partners to .gov.uk 07448 to be published. KEY/2MAR20/02 An updated Integrated create the vision, 379944 and amended agreement is Adult Social goal, objectives and necessary to reflect key Care and scope of the 1. CMDN BCF 17- changes to the Better Care Health and strategic level plan 19; Fund in 2019-20, including The Public Health and the specific 2. Better Care Fund financial effect of the extended delivery Plan 2017-19; Section 75 Agreement will be projects/schemes. 3. Better Care Fund 136 an increased contribution into Plan 2019-20 the pooled fund from Peterborough City Council of an additional £4,027,686 in 2017/18 and £5,548,853 in 2018/19

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER 40. Review and re- Councillor March Adults and Central A consultation will Laura Kelsey, It is not anticipated implementation of the City Irene Walsh, 2020 Communities be carried out with Senior Prevention that there will be any Centre Public Spaces Cabinet Scrutiny the Police & Crime & Enforcement documents other Protection Order - Member for Committee Commissioner, Officer, than the report and KEY/2MAR20/03 Communities Chief Constable, Tel: 01733 relevant appendices The current PSPO for the City Ward Councillors, 453563, to be published. Centre expires in April 2020. Key Interested Email: Orders can be extended for a Parties directly. A 28 laura.kelsey@pet Cabinet Member further 3 years provided that day public erborough.gov.uk Decision Notice. No they are reviewed and extended consultation will be exempt documents prior to the order expiring. This made available to anticipated. 137 decision request will consider the public and all the enforcement levels of the other interested current order carried out in the parties online on the last 3 years, current crime and council's website, anti-social behaviour levels for with hard copies the order area and the available on request. outcomes of the consultation with the public and interested parties.

PART 2 – NOTICE OF INTENTION TO TAKE DECISIONS IN PRIVATE

KEY DECISIONS TO BE TAKEN IN PRIVATE

KEY DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO EXPECTED COMMITTEE REPORT THE DECISION AUTHORS SUBMITTED TO THE DECISION MAKER Aragon Direct Services Shareholder 2020 Growth, All Relevant internal James It is not anticipated Cabinet Environment and external Collingridge, Head that there will be any Committee and stakeholders of Environmental documents other Resources Partnerships, Tel: than the report and 01733 864736 relevant appendices Email: to be published. james.collingridge @peterborough.go The decision will v.uk include an exempt annexe. By virtue of paragraph 3, information relating to the financial or 140 business affairs of any particular person (including the authority holding that information).

PART 3 – NOTIFICATION OF NON-KEY DECISIONS

NON-KEY DECISIONS

No new items.

141

PREVIOUSLY ADVERTISED DECISIONS DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 1. A Lengthmans to be Councillor February Growth, Central Relevant internal James It is not anticipated deployed on Lincoln Cereste, 2020 Environment Ward and external Collingridge, Head that there will be any Road Millfield - Cabinet & Resources stakeholders. of Environmental documents other than There will be a daily Member for Scrutiny Partnerships, the report and presence along Lincoln Waste, Street Committee Cross party task Tel: 01733 864736 relevant appendices Road, the operative will Scene and and finish group Email: to be published. litter pick, empty bins as Environment report which went james.collingridge well as report fly-tips and to the Growth, @peterborough.go

142 other environmental Environment and v.uk issues. Resources Scrutiny Committee and it was also approved at Full Council as part of the 2017-18 Budget. 2. Approval of Additional Councillor February Growth, All All Councils in Peter Carpenter, It is not anticipated Powers to the Combined Holdich, 2020 Environment Peterborough and Acting Corporate that there will be any Authority (Transfer of Leader of the and Cambridgeshire Director, documents other than Powers) - Approve Council and Resources have to agree to Resources the report and additional powers for the Deputy Mayor Scrutiny the transfer Tel: 07920160122 relevant appendices Combined Authority via a of the Committee Email: to be published. Statutory Instrument for Cambridgeshi Peter.carpenter@p Adult Skills re and eterborough.gov.uk Combined Authority Commissioning. Peterborough Statutory Instrument Combined Request Authority

DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 4. Amendment to Councillor February Adults and N/A Relevant internal Clair George It is not anticipated Environmental Irene Walsh, 2020 Communities and external Acting Head of that there will be any Enforcement Contact - Cabinet Scrutiny stakeholders Service - documents other than Amendment is required to Member for Committee Prevention and the report and the current environmental Communities Enforcement relevant appendices enforcement contract Service to be published. Tel: 01733 453576 Email: clair.georgepes@p eterborough.gov.u 144 k 5. Approval of the leasehold Councillor February Growth, Park Relevant internal Tristram Hill - The decision will disposal of a brownfield Peter Hiller, 2020 Environment Ward and external Strategic Asset include an exempt site to a care provider – Cabinet and stakeholders. Manager, 07849 annexe. By virtue of A site has been found for a Member for Resources 079787, paragraph 3, care home and the Council Strategic Scrutiny [email protected] information relating to are currently looking into a Planning and Committee A forum has been o.uk the financial or leasehold disposal to a Commercial set up by the business affairs of any care provider who will build Strategy and Combined particular person a care facility and then Investments Authority involving (including the contract to provide services representatives authority holding that to the Council. from finance, legal, information). property and social care. DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 6. Approval of Funding for Councillor February Growth, Central No formal Jay Wheeler, It is not anticipated the BID project - To Seaton, 2020 Environment Ward consultation has Economic that there will be any approve the provision of Cabinet and been done, a Development documents other than funding for the BID project Member for Resources programme of Manger and Dave the report and Finance Scrutiny business Anderson Interim relevant appendices Committee consultation is Development to be published. planned to take Director place Tel: 01733 452468 Email:

145 dave.anderson@p eterborough.gov.u k

7. Modern Slavery Cabinet 3 February Adults and All Relevant internal Rob Hill, Assistant It is not anticipated Statement 2020 Communities wards and external Director: Public that there will be any To review and agree for Scrutiny stakeholders. Protection, documents other than publication an updated Committee rob.hill@peterboro the report and Statement in compliance ugh.gov.uk relevant appendices with the Modern Slavery to be published. Act 2015. Amy Brown, Senior Lawyer and Deputy Monitoring Officer, Amy.brown@peter borough.gov.uk DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 8. Peterborough Limited Cabinet 30 March Growth, All Relevant internal James It is not anticipated Articles of Association – 2020 Environment wards and external Collingridge, Head that there will be any To alter Peterborough and stakeholders. of Environmental documents other than Limited’s Articles of Resources Partnerships, the report and Association, and to Scrutiny 01733864376, relevant appendices delegate the power under Committee james.collingride@ to be published the Articles. peterborough.gov. uk 9. Approval to enter into a Councillor March 2020 Children and All Relevant internal Pam Setterfield, It is not anticipated Section 256 agreement Lynne Ayres, Education and external Children and that there will be any

146 with Cambridgeshire and Cabinet Scrutiny stakeholders Families documents other than Peterborough's Clinical Member for Committee Commissioner, the report and Commissioning Group - Children’s Tel 07920 160394, relevant appendices Approval to enter into a Services and Email: to be published. Section 256 agreement Education, pam.setterfield@p with Cambridgeshire and Skills and eterborough.gov.u Peterborough Clinical University k Commissioning Group, for receipt of funding to deliver health and wellbeing support to children and young people and their families DECISION REQUIRED DECISION DATE RELEVANT WARD CONSULTATION CONTACT DOCUMENTS MAKER DECISION SCRUTINY DETAILS / RELEVANT TO THE EXPECTED COMMITTEE REPORT DECISION AUTHORS SUBMITTED TO THE DECISION MAKER INCLUDING EXEMPT APPENDICES AND REASONS FOR EXEMPTION 10. To authorise the Council Councillor April 2020 Children and All Relevant internal Pam Setterfield, It is not anticipated to enter into a Section 76 Lynne Ayres, Education and external Children and that there will be any agreement with Cabinet Scrutiny stakeholders Families documents other than Cambridgeshire and Member for Committee Commissioner, the report and Peterborough Clinical Children’s Tel 07920 160394, relevant appendices Commissioning Group - Services and Email: to be published. To authorise the Council to Education, pam.setterfield@p enter into a Section 76 Skills and eterborough.gov.u agreement with University k 147 Cambridgeshire and Peterborough Clinical Commissioning Group, relating to financial contribution to the Speech and Language Services.

PART 4 – NOTIFICATION OF KEY DECISIONS TAKEN UNDER URGENCY PROCEDURES

DIRECTORATE RESPONSIBILITIES

RESOURCES DEPARTMENT Sand Martin House, Bittern Way, Fletton Quays, Peterborough, PE2 8TY City Services and Communications (Markets and Street Trading, City Centre Management including Events, Regulatory Services, Parking Services, Vivacity Contract, CCTV and Out of Hours Calls, Marketing and Communications, Tourism and Bus Station, Resilience) Strategic Finance Internal Audit Schools Infrastructure (Assets and School Place Planning) Waste and Energy Strategic Client Services (Enterprise Peterborough / Vivacity / SERCO including Customer Services, ICT and Business Support) Corporate Property

PEOPLE AND COMMUNITIES DEPARTMENT Sand Martin House, Bittern Way, Fletton Quays, Peterborough, PE2 8TY Adult Services and Communities (Adult Social Care Operations, Adult Social Care and Quality Assurance, Adult Social Care Commissioning, Early Help – Adults, Children and Families, Housing and Health Improvement, Community and Safety Services, Offender Services) Children’s Services and Safeguarding (Children’s Social Care Operations, Children’s Social Care Quality Assurance, Safeguarding Boards – Adults and Children’s, Child Health, Clare Lodge (Operations), Access to Resources)

149 Education, People Resources and Corporate Property (Special Educational Needs and Inclusion, School Improvement, City College Peterborough, Pupil Referral Units, Schools Infrastructure) Business Management and Commercial Operations (Commissioning, Recruitment and Retention, Clare Lodge (Commercial), Early Years and Quality Improvement) Performance and Information (Performance Management, Systems Support Team)

LAW AND GOVERNANCE DEPARTMENT Sand Martin House, Bittern Way, Fletton Quays, Peterborough, PE2 8TY Democratic Services (Town Hall, Bridge Street, Peterborough, PE1 1HG) Electoral Services (Town Hall, Bridge Street, Peterborough, PE1 1HG) Human Resources (Business Relations, HR Policy and Rewards, Training and Development, Occupational Health and Workforce Development) Information Governance, (Coroner’s Office, Freedom of Information and Data Protection)

PLACE AND ECONOMY DEPARTMENT Sand Martin House, Bittern Way, Fletton Quays, Peterborough, PE2 8TY Development and Construction (Development Management, Planning Compliance, Building Control) Sustainable Growth Strategy (Strategic Planning, Housing Strategy and Affordable Housing, Climate Change and Environment Capital, Natural and Built Environment) Opportunity Peterborough Peterborough Highway Services (Network Management, Highways Maintenance, Street Naming and Numbering, Street Lighting, Design and Adoption of Roads, Drainage and Flood Risk Management, Transport Policy and Sustainable Transport, Public Transport)

PUBLIC HEALTH DEPARTMENT Sand Martin House, Bittern Way, Fletton Quays, Peterborough, PE2 8TY Health Protection, Health Improvements, Healthcare Public Health.

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