ITEM 4. 15
CITY MANAGER' S REPORT OCTOBER 14, 2019 CITY COUNCIL REGULAR MEETING
ITEM: PURCHASE OF A VACUUM TRUCK FOR PUBLIC WORKS OPERATION AND MAINTENANCE DIVISION
RECOMMENDATION: Adopt a Resolution Approving the Purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the Amount of 475, 994. 13 for the Public Works Operations and Maintenance Division and Related Budget Amendment
SUMMARY:
The Public Works Department is responsible for operating and maintaining the
vacuum con, is a specialized piece of City' s utility infrastructure. A truck, or vac- equipment that is essential for utility maintenance and responding to emergency Sanitary Sewer Overflows ( SSO). The purchase of a new vac- con is needed due to aging equipment and expanding infrastructure associated with recent development.
Staff has researched and tested multiple vac- con trucks to determine which one meets the needs of the City and is most cost effective. Staff is requesting Council approve the purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of $ 475, 994. Staff is also requesting the approval of a budget amendment transferring funds from the Wastewater System Capital Replacement Fund 6070 and the Wastewater Recycled Water Capital Replacement Fund 6110 for the purchase.
BACKGROUND:
A vacuum truck, or vac- con, is a large truck that has a pump and a tank. The pump is designed to pneumatically suck liquids, sludges, slurries, or the like from a location into the tank of the truck. A vac- con is primarily used for two functions, maintenance and responding to emergency overflows. Maintenance activities include cleaning underground utility pipes, manholes, wet wells, storm drain inlets and miscellaneous debris removal as needed. The vac- con is also critical in responding to and cleaning up an emergency SSO.
The Public Works Department currently has a 12- year- old 2007 Sterling vac- con and 25- year- old 1994 Ford vac- con. The Ford vac- con has not been utilized in many years and requires significant repairs. The cost of the repairs will exceed the value of the vac- con and will not guarantee reliability during an emergency SSO. The 2007 Sterling vac- con operates well, it will continue to be utilized and will provide valuable redundancy should an equipment failure occur. CITY MANAGER' S REPORT PAGE 2 OCTOBER 14, 2019 CITY COUNCIL REGULAR MEETING PURCHASE OF A VACUUM TRUCK FOR PUBLIC WORKS OPERATION AND MAINTENANCE DIVISION
Recent development ( residential, commercial and industrial) has included utility infrastructure that will need to be maintained by the Public Works Department. This additional infrastructure expands the overall network and contains very large structures. The advanced technology on the newer vac- con will allow for these larger structures to be more efficiently maintained.
The proposal has been acquired utilizing Sourcewell, formally National Joint Powers Alliance ( NJPA), who is a governmental agency that establishes purchasing contracts through a competitive bidding process. In addition to being competitively bid, Sourcewell is able to negotiate prices that are 5%- 10% lower than if the City purchased directly from the manufacturer. Based on Sourcewell' s competitive Office of Procurement bidding process and their similarities with California 110, staff recommends exemption listed in Lathrop Municipal Code Section 2. 36. Council approve the purchase.
REASON FOR RECOMMENDATION:
A vac- con is a specialized piece of equipment that is essential for utility Sewer Overflows ( SSO). The maintenance and responding to emergency Sanitary purchase of a new vac- con is needed due to aging equipment and expanding infrastructure associated with recent development.
FISCAL IMPACT:
Staff is requesting Council approve the purchase of a Freightliner 1145D Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of $ 475, 994.
Sufficient funds were not included in the adopted Fiscal Year 2019/ 20 Budget. Staff is requesting a budget amendment from the Sewer Capital Replacement Fund as follows:
Increase Transfer Out 6060- 9900- 990- 90- 10 ( Wastewater Sys. Cap. Repl.)...... $ 318, 916
6110- 9900- 990- 90- 10 ( Wastewater Rec. Water_ Cap. Repl.) ...... $ 157, 079
Increase Transfer In 6010- 9900- 393- 00- 00 ( MWQCF Collection System) ...... $ 318, 916
6080- 9900- 393- 00- 00 ( MBR West Sewer) ...... $ 157, 079
Increase A propriation 6010- 5030- 450- 20- 00 ( MWQCF Collection System) ...... :.... $ 318, 916
6080- 5034- 450- 20- 00 ( MBR West Sewer) ...... $ 157, 079 CITI( MAImIAC; El2' S REPORT P 4GE 3 OCTO ER 14, 019 CITl( COUfVCIL REGULAIZ WIEETING PURCH 4SE OF A / iCUUNI TItIJCK FOR PUBLIC VI/ OIZKS OPERe4TION AMD MAIRITENANCE DIVISIOIV
ATTAC H f' I E INTS:
A. Resolution Approving the Purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the Amount of $ 475, 994 for the Public Works Operations and Maintenance Division and Related Budget Amendment
6. Quote Vac- con Model VPD 4211HE-/ 1300 CITY MANAGER' S REPORT PAGE 4 OCTOBER 14, 2019 CITY COUNCIL REGULAR MEETING PURCHASE OF A VACUUM TRUCK FOR PUBLIC WORKS OPERATION AND MAINTENANCE DIVISION
APPROVALS:
lO l - q Michael King Date Assistant Director of Public Works
ra -/
Cari Ja s Date Finance Administrative Services irector
r
G - Z.-' `
Salvador Navarrete Date City Attorney
a'? • l
St en J. Salvatore Date City Manager RESOLUTION NO. 19-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING THE PURCHASE OF A FREIGHTLINEdt 114SD VACUUM TRUCK FROM MUWICIPAL MAINTENANCE EQUIPMENT, INC. IN THE AMOUNT OF 475, 994. 13 FOR THE PUBLIC WORKS OPERATIONS AND MAINTENANCE DIVISION AND RELATED BUDGET AMENDMENT
WHEREAS, the Public Works Department is responsible for operating and maintaining the City' s utility infrastructure; and
WHEREAS, a vacuum truck, or vac- con, is a specialized pi'ece of equipment that is essential for utility maintenance and responding to emergency Sanitary Sewer Overflows; and
WHEREAS, the purchase of a new vac- con is needed due to aging equipment and expanding infrastructure associated with recent development; and
WHEREAS, staff is requesting Council approve the purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of
475, 994. 13; and
WHEREAS, the proposal has been acquired utilizing Sourcewell, formally National Joint Powers Alliance ( NJPA), who is a governmental agency that establishes purchasing contracts through a competitive bidding process; and
WHEREAS, Sourcewell is able to negotiate prices that are 5%- 10% lower than if the City purchased directly from the manufacturer; and
WHEREAS; based Sourcewell' s competitive bidding process and their similarities with California Office of Procurement exemption listed in Lathrop Municipal Code Section 2. 36. 110, staff recommends Council approve the purchase. WHEREAS, sufficient funds were not included in the adopted Fiscal Year 2019/ 20 Budget and staff is requesting a budget amendment from the Sewer Capital Replacement Fund as follows:
Increase Transfer Out 6060- 9900- 990- 90- 10 318, 916 Wastewater System Capital Replacement
6110- 9900- 990- 90- 10 157, 079 VUastewater Recycled Water Capital Replacement
Increase Transfer In 6010- 9900- 393- 00- 00 318, 916 MWQCF Collection System
6080- 9900- 393- 00- 00 157, 079 MBR West Sewer
Increase Appropriation 6010- 5030- 450- 20- 00 318, 916 MWQCF Collection System
6080- 5034- 450- 20- 00 157, 079 MBR West Sewer
NOW, THEREFORE, BE IT RESOLVED, tfie City Council of the City of Lathro,p does hereby approve . the purchase of a Freightliner 1145D Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of $475, 994 and related budget amendment. 14t" The foregoing resolution was passed and adopted this day of October, 2019, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment B CSLB# 980409
DIR 1000004282
wwwsovrce- mme. com Toll Free 1- 888- 484- 9968
October 1, 2019
City of Lathrop Tel: 209- 941- 7430 390 Towne Centre Drive Ibackert@ci. lathrop. ca.us Lathrop, CA 95330
Attention: Larry Backert, Utility and Street Maintenance Superintendent
We are pleased to provide the enclosed contract pricing sheet off the Sourcewell Contract No. 122017- AMI for the Vac- Con Model VPD4211 HE/ 1300 Combination Sewer and Storm Drain Cleaner mounted on a new Freightliner 114SD 6x4 truck chassis for your review.
Summary: Complete Unit per attached Sourcewell price sheet Price F. O. B. Lathrop, CA 437, 695. 75 8. 75% Estimated Sales Tax 38. 298. 38 Total 475, 994. 13
Cify' s Purchase Order to be prepared and sent directly to Vac-Con, Inc. 969 Hall Park Road Green Cove Springs, FL 32043 M. J. Dubois ( 410) 924- 1004 mjdubois@ducollc. com Municipal Maintenance Equipment, Inc. is the local dealer and will provide on- site training, warranty support, and future service for the Stertil- KONI products o Pricing includes delivery and on- site training. o Delivery 90- 150 days for the A. R. O., depending on chassis availability. o Sales tax applicable at time of delivery will be shown on invoice. Terms per Sourcewell Program.
Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us know. We look forward to being of service.
Sincerely, IVlunicipal Maintenance Equipment, Inc.
C. S le
James Wheeler, General Manager
4634 Mayhew Road 4750 Caterpillar Road,# D 1913 Nancita Circle 1930 W. wnfon Avenue,# 8 6230 Greyhovnd Lane,# K Sacramento, CA 95827 Redding, CA 96003 Placentia, CA 92870 Hayward, CA 94545 Las Vegas, NV 89122 Office: 916- 922- 1101 Office: 530- 243- 4855 Office: 714- 528- 8770 O fice: 510- 670- 0230 OFfice: 888- 484- 9968 Fax: 916- 922- 1034 Fax: 530- 243- 1447 Fax: 714- 528- 8744 Fax:, 510- 670- 9003 Fax; 916- 922- 1034 10/ O1/ 2019 COMBINATION JETNACWM SEWER CLEANER Sourcewell Contract: 122017- AMI Customer:. CITY OF LATHROP Shi ing: CALIFORNIA Re uirement S ecification
Combination jet/vacuum sewer cleaner with all standard equipment VPD4211HE/ 1300
Freightliner model 114SD 6 x 4 chassis with 370 HP diesel engine, 66,000 GVWR, Allison automatic transmission and A/ C Body mounting on Chassis
10' Aluminum boom with stick and remote pendant Telescoping joy control( telescopes hydraulically 10' forward from the stowed position)- 8" diameter intake Hose and boom, travel tie down post with latch, 270 degree boom rotation
Front mounted articulating to driver side hose reel
1300 Gallon polyethylene water tank capacity with 10 year warranty
down11 cubic yard capacity debris tank 3/ 16" corten steel,( 5 year warranty) with full opening rear door( minimum 50 degree debris tank dumping; power up and
Automatic vacuum breaker( prevents operation when full and contains debris when moving unit) and oue ll protection
800' of 3/ 4" Jet hose non- continuous
Positive Displacement Blower Roots mode1827 @ 18" HG Hydcostatic drive of vacuum system
Giant water pump rated at 50 GPM @ 3000 PSI, with a GM 5. 7 Gas 140 HP auxiliary engine 6" Knife valve with center,post and handle in lieu of 5" butterfly valve
8" Knife valve lower rear door mounted
BuiIt in body prop
Rear splash guard- tank mounted 2- 10 O' clock
Rubber pad on standard detlector
Page 1 of 4 Re uirement S ecification
1/ 4 Tum ball valve water drain
50' Gapacity retractable hand gun hose reel
Centrifugal compressor fan flush out system
Debris body Power Flush- out system with 8 jets
2) Flush out connection for rear door valve
Hydro- X package
Titan style water gauge
Variable flow valve
Water pump remote oil drain
12V DC auxiliary hydraulic back up
Auxiliary engine remote oi( drain
Gone storage rack, rear of frame
Grease assembly articulating hose reel
Long handle storage- PVC
Remote boom grease zerk assembly
Remote debris body oease zerk assembly
Segmented wear back boom elbow
Hand held spot light
LED 4 strobes, 2 front bumper, 2 rear bumper
LED Arrow board
Boom mounted LED flood lights
LED Flood light- level wind guide area
LED flood lights with limb guards, rear mounted
Two LED rear mounted strobe with limb guard
Mid-body LED strobe, frame mounted
Page 2 of 4 Re uirement S ecification
Two LED mirror mounted strobes with guards
6 Way pendant control station, spare
Front hose reel camera placement
Low water alarm with light
Omnibus Precision Power System
Traffic camera systetn
Rear camera placement
Curb side manifold
Debris body screen flush out
3/ 4" x 15' leader hose
3/ 4" Bulidog nozzle
Folding pipe rack curbside inounted
Folding pipe rack driver side mounted
Front bumper tool boxes( 2) 8" x 14" x 6" Alumim m
Roll out shelves( 2) for storage box behind cab
Aluminuin rear tool boxes( 2), mounted on each side of extended frame
8" adjustable air gap with quick clamp
Safety Striping package- Blue
Vac- Con unit painted: Wliite
Air seat, passenger
Chassis operators manual
Service manual on thumb drive
Remote chassis engine starY switch
Two standard ENZ nozzles, one sanitary( egg) and one Chisel point penetrator
ICC lighting
Page 3 of 4 Re uiremcnt S ecification
Hose guide( tiger tail) for hose protection, hydrant wrench, 25' of fill hose
20 gpm @ 600 PSI wash down system vith hand gun and 25' of%z" hand gun hose
Local dealer pre delivery inspection and customer training on site
Consignee Delivery
TOTAL CONTR. ACT PRICE 437, 695. 75
SALES TAX- 8. 75% 38, 29838
TOTAL UNIT PRICE AFTER TAX 475, 994. 13 Sourcewell Contract NO 122017- AMI VENDOR/ CONTRACT HOLDER: VAGCON, INC. 969 HALL PARK RD GREEN COVE SPRINGS, FL 32043
CONTACT: M. J. DUBOIS EMAIL M7DUBOIS( a ducollc. com PHONE: 410- 924- 1004
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