ITEM 4. 15

CITY MANAGER' S REPORT OCTOBER 14, 2019 CITY COUNCIL REGULAR MEETING

ITEM: PURCHASE OF A TRUCK FOR PUBLIC WORKS OPERATION AND MAINTENANCE DIVISION

RECOMMENDATION: Adopt a Resolution Approving the Purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the Amount of 475, 994. 13 for the Public Works Operations and Maintenance Division and Related Budget Amendment

SUMMARY:

The Public Works Department is responsible for operating and maintaining the

vacuum con, is a specialized piece of City' s utility infrastructure. A truck, or vac- equipment that is essential for utility maintenance and responding to emergency Overflows ( SSO). The purchase of a new vac- con is needed due to aging equipment and expanding infrastructure associated with recent development.

Staff has researched and tested multiple vac- con trucks to determine which one meets the needs of the City and is most cost effective. Staff is requesting Council approve the purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of $ 475, 994. Staff is also requesting the approval of a budget amendment transferring funds from the Wastewater System Capital Replacement Fund 6070 and the Wastewater Recycled Water Capital Replacement Fund 6110 for the purchase.

BACKGROUND:

A vacuum truck, or vac- con, is a large truck that has a pump and a tank. The pump is designed to pneumatically suck liquids, sludges, slurries, or the like from a location into the tank of the truck. A vac- con is primarily used for two functions, maintenance and responding to emergency overflows. Maintenance activities include cleaning underground utility pipes, manholes, wet wells, inlets and miscellaneous debris removal as needed. The vac- con is also critical in responding to and cleaning up an emergency SSO.

The Public Works Department currently has a 12- year- old 2007 Sterling vac- con and 25- year- old 1994 Ford vac- con. The Ford vac- con has not been utilized in many years and requires significant repairs. The cost of the repairs will exceed the value of the vac- con and will not guarantee reliability during an emergency SSO. The 2007 Sterling vac- con operates well, it will continue to be utilized and will provide valuable redundancy should an equipment failure occur. CITY MANAGER' S REPORT PAGE 2 OCTOBER 14, 2019 CITY COUNCIL REGULAR MEETING PURCHASE OF A VACUUM TRUCK FOR PUBLIC WORKS OPERATION AND MAINTENANCE DIVISION

Recent development ( residential, commercial and industrial) has included utility infrastructure that will need to be maintained by the Public Works Department. This additional infrastructure expands the overall network and contains very large structures. The advanced technology on the newer vac- con will allow for these larger structures to be more efficiently maintained.

The proposal has been acquired utilizing Sourcewell, formally National Joint Powers Alliance ( NJPA), who is a governmental agency that establishes purchasing contracts through a competitive bidding process. In addition to being competitively bid, Sourcewell is able to negotiate prices that are 5%- 10% lower than if the City purchased directly from the manufacturer. Based on Sourcewell' s competitive Office of Procurement bidding process and their similarities with California 110, staff recommends exemption listed in Lathrop Municipal Code Section 2. 36. Council approve the purchase.

REASON FOR RECOMMENDATION:

A vac- con is a specialized piece of equipment that is essential for utility Sewer Overflows ( SSO). The maintenance and responding to emergency Sanitary purchase of a new vac- con is needed due to aging equipment and expanding infrastructure associated with recent development.

FISCAL IMPACT:

Staff is requesting Council approve the purchase of a Freightliner 1145D Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of $ 475, 994.

Sufficient funds were not included in the adopted Fiscal Year 2019/ 20 Budget. Staff is requesting a budget amendment from the Sewer Capital Replacement Fund as follows:

Increase Transfer Out 6060- 9900- 990- 90- 10 ( Wastewater Sys. Cap. Repl.)...... $ 318, 916

6110- 9900- 990- 90- 10 ( Wastewater Rec. Water_ Cap. Repl.) ...... $ 157, 079

Increase Transfer In 6010- 9900- 393- 00- 00 ( MWQCF Collection System) ...... $ 318, 916

6080- 9900- 393- 00- 00 ( MBR West Sewer) ...... $ 157, 079

Increase A propriation 6010- 5030- 450- 20- 00 ( MWQCF Collection System) ...... :.... $ 318, 916

6080- 5034- 450- 20- 00 ( MBR West Sewer) ...... $ 157, 079 CITI( MAImIAC; El2' S REPORT P 4GE 3 OCTO ER 14, 019 CITl( COUfVCIL REGULAIZ WIEETING PURCH 4SE OF A / iCUUNI TItIJCK FOR PUBLIC VI/ OIZKS OPERe4TION AMD MAIRITENANCE DIVISIOIV

ATTAC H f' I E INTS:

A. Resolution Approving the Purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the Amount of $ 475, 994 for the Public Works Operations and Maintenance Division and Related Budget Amendment

6. Quote Vac- con Model VPD 4211HE-/ 1300 CITY MANAGER' S REPORT PAGE 4 OCTOBER 14, 2019 CITY COUNCIL REGULAR MEETING PURCHASE OF A VACUUM TRUCK FOR PUBLIC WORKS OPERATION AND MAINTENANCE DIVISION

APPROVALS:

lO l - q Michael King Date Assistant Director of Public Works

ra -/

Cari Ja s Date Finance Administrative Services irector

r

G - Z.-' `

Salvador Navarrete Date City Attorney

a'? • l

St en J. Salvatore Date City Manager RESOLUTION NO. 19-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING THE PURCHASE OF A FREIGHTLINEdt 114SD VACUUM TRUCK FROM MUWICIPAL MAINTENANCE EQUIPMENT, INC. IN THE AMOUNT OF 475, 994. 13 FOR THE PUBLIC WORKS OPERATIONS AND MAINTENANCE DIVISION AND RELATED BUDGET AMENDMENT

WHEREAS, the Public Works Department is responsible for operating and maintaining the City' s utility infrastructure; and

WHEREAS, a vacuum truck, or vac- con, is a specialized pi'ece of equipment that is essential for utility maintenance and responding to emergency Sanitary Sewer Overflows; and

WHEREAS, the purchase of a new vac- con is needed due to aging equipment and expanding infrastructure associated with recent development; and

WHEREAS, staff is requesting Council approve the purchase of a Freightliner 114SD Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of

475, 994. 13; and

WHEREAS, the proposal has been acquired utilizing Sourcewell, formally National Joint Powers Alliance ( NJPA), who is a governmental agency that establishes purchasing contracts through a competitive bidding process; and

WHEREAS, Sourcewell is able to negotiate prices that are 5%- 10% lower than if the City purchased directly from the manufacturer; and

WHEREAS; based Sourcewell' s competitive bidding process and their similarities with California Office of Procurement exemption listed in Lathrop Municipal Code Section 2. 36. 110, staff recommends Council approve the purchase. WHEREAS, sufficient funds were not included in the adopted Fiscal Year 2019/ 20 Budget and staff is requesting a budget amendment from the Sewer Capital Replacement Fund as follows:

Increase Transfer Out 6060- 9900- 990- 90- 10 318, 916 Wastewater System Capital Replacement

6110- 9900- 990- 90- 10 157, 079 VUastewater Recycled Water Capital Replacement

Increase Transfer In 6010- 9900- 393- 00- 00 318, 916 MWQCF Collection System

6080- 9900- 393- 00- 00 157, 079 MBR West Sewer

Increase Appropriation 6010- 5030- 450- 20- 00 318, 916 MWQCF Collection System

6080- 5034- 450- 20- 00 157, 079 MBR West Sewer

NOW, THEREFORE, BE IT RESOLVED, tfie City Council of the City of Lathro,p does hereby approve . the purchase of a Freightliner 1145D Vacuum Truck from Municipal Maintenance Equipment, Inc. in the amount of $475, 994 and related budget amendment. 14t" The foregoing resolution was passed and adopted this day of October, 2019, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor

ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment B CSLB# 980409

DIR 1000004282

wwwsovrce- mme. com Toll Free 1- 888- 484- 9968

October 1, 2019

City of Lathrop Tel: 209- 941- 7430 390 Towne Centre Drive Ibackert@ci. lathrop. ca.us Lathrop, CA 95330

Attention: Larry Backert, Utility and Street Maintenance Superintendent

We are pleased to provide the enclosed contract pricing sheet off the Sourcewell Contract No. 122017- AMI for the Vac- Con Model VPD4211 HE/ 1300 Combination Sewer and Storm Drain Cleaner mounted on a new Freightliner 114SD 6x4 truck chassis for your review.

Summary: Complete Unit per attached Sourcewell price sheet Price F. O. B. Lathrop, CA 437, 695. 75 8. 75% Estimated Sales Tax 38. 298. 38 Total 475, 994. 13

Cify' s Purchase Order to be prepared and sent directly to Vac-Con, Inc. 969 Hall Park Road Green Cove Springs, FL 32043 M. J. Dubois ( 410) 924- 1004 mjdubois@ducollc. com Municipal Maintenance Equipment, Inc. is the local dealer and will provide on- site training, warranty support, and future service for the Stertil- KONI products o Pricing includes delivery and on- site training. o Delivery 90- 150 days for the A. R. O., depending on chassis availability. o Sales tax applicable at time of delivery will be shown on invoice. Terms per Sourcewell Program.

Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us know. We look forward to being of service.

Sincerely, IVlunicipal Maintenance Equipment, Inc.

C. S le

James Wheeler, General Manager

4634 Mayhew Road 4750 Caterpillar Road,# D 1913 Nancita Circle 1930 W. wnfon Avenue,# 8 6230 Greyhovnd Lane,# K Sacramento, CA 95827 Redding, CA 96003 Placentia, CA 92870 Hayward, CA 94545 Las Vegas, NV 89122 Office: 916- 922- 1101 Office: 530- 243- 4855 Office: 714- 528- 8770 O fice: 510- 670- 0230 OFfice: 888- 484- 9968 Fax: 916- 922- 1034 Fax: 530- 243- 1447 Fax: 714- 528- 8744 Fax:, 510- 670- 9003 Fax; 916- 922- 1034 10/ O1/ 2019 COMBINATION JETNACWM SEWER CLEANER Sourcewell Contract: 122017- AMI Customer:. CITY OF LATHROP Shi ing: CALIFORNIA Re uirement S ecification

Combination jet/ cleaner with all standard equipment VPD4211HE/ 1300

Freightliner model 114SD 6 x 4 chassis with 370 HP diesel engine, 66,000 GVWR, Allison automatic transmission and A/ C Body mounting on Chassis

10' Aluminum boom with stick and remote pendant Telescoping joy control( telescopes hydraulically 10' forward from the stowed position)- 8" diameter intake Hose and boom, travel tie down post with latch, 270 degree boom rotation

Front mounted articulating to driver side hose reel

1300 Gallon polyethylene water tank capacity with 10 year warranty

down11 cubic yard capacity debris tank 3/ 16" corten steel,( 5 year warranty) with full opening rear door( minimum 50 degree debris tank dumping; power up and

Automatic vacuum breaker( prevents operation when full and contains debris when moving unit) and oue ll protection

800' of 3/ 4" Jet hose non- continuous

Positive Displacement Blower Roots mode1827 @ 18" HG Hydcostatic drive of vacuum system

Giant water pump rated at 50 GPM @ 3000 PSI, with a GM 5. 7 Gas 140 HP auxiliary engine 6" Knife valve with center,post and handle in lieu of 5" butterfly valve

8" Knife valve lower rear door mounted

BuiIt in body prop

Rear splash guard- tank mounted 2- 10 O' clock

Rubber pad on standard detlector

Page 1 of 4 Re uirement S ecification

1/ 4 Tum ball valve water drain

50' Gapacity retractable hand gun hose reel

Centrifugal compressor fan flush out system

Debris body Power Flush- out system with 8 jets

2) Flush out connection for rear door valve

Hydro- X package

Titan style water gauge

Variable flow valve

Water pump remote oil drain

12V DC auxiliary hydraulic back up

Auxiliary engine remote oi( drain

Gone storage rack, rear of frame

Grease assembly articulating hose reel

Long handle storage- PVC

Remote boom grease zerk assembly

Remote debris body oease zerk assembly

Segmented wear back boom elbow

Hand held spot light

LED 4 strobes, 2 front bumper, 2 rear bumper

LED Arrow board

Boom mounted LED flood lights

LED Flood light- level wind guide area

LED flood lights with limb guards, rear mounted

Two LED rear mounted strobe with limb guard

Mid-body LED strobe, frame mounted

Page 2 of 4 Re uirement S ecification

Two LED mirror mounted strobes with guards

6 Way pendant control station, spare

Front hose reel camera placement

Low water alarm with light

Omnibus Precision Power System

Traffic camera systetn

Rear camera placement

Curb side manifold

Debris body screen flush out

3/ 4" x 15' leader hose

3/ 4" Bulidog nozzle

Folding pipe rack curbside inounted

Folding pipe rack driver side mounted

Front bumper tool boxes( 2) 8" x 14" x 6" Alumim m

Roll out shelves( 2) for storage box behind cab

Aluminuin rear tool boxes( 2), mounted on each side of extended frame

8" adjustable air gap with quick clamp

Safety Striping package- Blue

Vac- Con unit painted: Wliite

Air seat, passenger

Chassis operators manual

Service manual on thumb drive

Remote chassis engine starY switch

Two standard ENZ nozzles, one sanitary( egg) and one Chisel point penetrator

ICC lighting

Page 3 of 4 Re uiremcnt S ecification

Hose guide( tiger tail) for hose protection, hydrant wrench, 25' of fill hose

20 gpm @ 600 PSI wash down system vith hand gun and 25' of%z" hand gun hose

Local dealer pre delivery inspection and customer training on site

Consignee Delivery

TOTAL CONTR. ACT PRICE 437, 695. 75

SALES TAX- 8. 75% 38, 29838

TOTAL UNIT PRICE AFTER TAX 475, 994. 13 Sourcewell Contract NO 122017- AMI VENDOR/ CONTRACT HOLDER: VAGCON, INC. 969 HALL PARK RD GREEN COVE SPRINGS, FL 32043

CONTACT: M. J. DUBOIS EMAIL M7DUBOIS( a ducollc. com PHONE: 410- 924- 1004

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