ORDINARY MEETING OF COUNCIL Agenda 16 May 2017
Dear Elected Member The next Ordinary Meeting of Council of the Shire of Woodanilling will be held on 16 May 2017 in the Council Chambers, 3316 Robinson Road, Woodanilling commencing at 4.00pm BELINDA KNIGHT CHIEF EXECUTIVE OFFICER
Shire of Woodanilling Agenda 16th May 2017
CONTENTS
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 2 1.1. DISCLOSURE OF INTEREST AFFECTING IMPARTIALITY 2 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (PREVIOUSLY APPROVED) 2 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 2 4. PUBLIC QUESTION TIME 2 5. PETITIONS / DEPUTATIONS / PRESENTATIONS 2 6. APPLICATIONS FOR LEAVE OF ABSENCE 2 7. CONFIRMATION OF MINUTES 2 8. ANNOUNCEMENTS BY PRESIDING MEMBER 3 9. REPORTS OF COMMITTEES/FOCUS GROUPS 3 9.1. BUSH FIRE ADVISORY COMMITTEE – 05/04/2017 3 10. CHIEF EXECUTIVE OFFICER’S REPORT 11 10.1. ANNUAL REPORT 11 10.2. HEALTH LOCAL LAW 2017 13 10.3. LOCAL LAW – ANIMALS, ENVIRONMENT & NUISANCE LOCAL LAW 2017 15 10.4. LOCAL GOVERNMENT CONVENTION ATTENDANCE 20 10.5. QUOTES FOR RAMM DATA PICK UP 37 10.6. CESM RENEWAL OF CONTRACT 42 11. OTHER OFFICER’S REPORTS 44 12. ELECTED MEMBERS’ MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 44 13. MOTIONS WITHOUT NOTICE BY PERMISSION OF THE COUNCIL 44 13.1. COUNCILLORS 44 13.2. OFFICERS 44 14. ITEMS LISTED FOR INFORMATION 44 14.1. ADOPTION OF INFORMATION REPORTS 44 14.2. OFFICER’S INFORMATION REPORTS 44 14.3. MONTHLY FINANCIAL REPORTS – FOR THE PERIOD 01/07/2016 – 30/04/2017 45 14.4. MONTHLY RATES REPORTS – FOR THE PERIOD ENDING – 30/04/2017 48 14.5. SCHEDULE OF ACCOUNTS PAID FOR THE PERIOD 01/04/2017 –30/04/2017 49 14.6. CORRESPONDENCE & MINUTES FOR INFORMATION 53 14.7. STATUS REPORT FROM PREVIOUS MEETINGS 54 15. CLOSURE OF MEETING 58
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ORDINARY MEETING OF COUNCIL AGENDA
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 1.1. DISCLOSURE OF INTEREST AFFECTING IMPARTIALITY Division 6 Subdivision 1 of the Local Government Act 1995 requires Council Members and Employees to declare any direct or indirect financial interest or general interest in any matter listed in this Agenda. The Act also requires the nature of the interest to be disclosed in writing before the meeting or immediately before the matter be discussed. NB: A Council member who makes a disclosure must not preside or participate in, or be present during, any discussion or decision making procedure relating to the declared matter unless the procedures set out in Sections 5.68 or 5.69 of the Act have been complied with. DISCLOSURE OF INTEREST AFFECTING IMPARTIALITY Disclosures of Interest Affecting Impartiality are required to be declared and recorded in the minutes of a meeting. Councillors who declare such an interest are still permitted to remain in the meeting and to participate in the discussion and voting on the particular matter. This does not lessen the obligation of declaring financial interests etc. covered under the Local Government Act. To help with complying with the requirements of declaring Interests Affecting Impartiality the following statement is recommended to be announced by the person declaring such an interest and to be produced in the minutes. “I (give circumstances of the interest being declared, eg: have a long standing personal friendship with the proponent). As a consequence there may be a perception that my impartiality on this matter may be affected. I declare that I will consider this matter on its merits and vote accordingly”. 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (PREVIOUSLY APPROVED) Present: Cr HR Thomson Shire President Cr T Brown Cr T Young Deputy Shire President Cr M Trimming Cr M Winstanley Mike FitzGerald ACEO Cr P Morrell Sue Dowson Deputy CEO Apologies: Belinda Knight CEO 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
4. PUBLIC QUESTION TIME
5. PETITIONS / DEPUTATIONS / PRESENTATIONS Chrissy Kerin and Sarah Taylor from A Smart Start will attend the meeting to make a presentation on the program. 6. APPLICATIONS FOR LEAVE OF ABSENCE
7. CONFIRMATION OF MINUTES ORDINARY MEETING OF COUNCIL MINUTES 11/04/2017 That the Minutes of the Ordinary Meeting of Council held 11 April 2017 be confirmed as a true and correct record of proceedings without amendment.
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8. ANNOUNCEMENTS BY PRESIDING MEMBER
9. REPORTS OF COMMITTEES/FOCUS GROUPS 9.1. BUSH FIRE ADVISORY COMMITTEE – 05/04/2017
ITEM 9.1 – BUSH FIRE ADVISORY COMMITTEE MINUTES That Council: 1. Receives the Minutes of the Bush Fire Advisory Committee AGM, and General Committee meetings held on 05/04/2017; and 2. Adopts all recommendations contained there in.
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MINUTES
BUSH FIRE ADVISORY COMMITTEE AGM
HELD IN THE WOODANILLING COUNCIL CHAMBERS ON TUESDAY 05 APRIL 2017
1. OPENING
The Chief Fire Control Officer, Mr. Mal Baxter opened the meeting at 7:15pm and welcomed everyone to the meeting.
2. ATTENDANCE AND APOLOGIES
Attendance Apologies Mal Baxter (CBFCO) Andriena Ciric (CESM) Russel Thomson Simon Vogel (DFES) Mitchell Davies Donna Morgan (DFES) Peter Morrell Dale Douglas Evan Hall Ian Garstone Gradyn Wilcox Phil Crossley Gilbert Watson Phil Crossley Jason Cronin David Kerr Wayne Shackely Shane DeSouza Peter Morrell (from 7:39pm) Belinda Knight (CEO)
3. CONFIRMATION OF MINUTES
CONFIRMATION OF 2016 AGM MINUTES Moved Dale Douglas Seconded Jason Cronin that the Minutes of the Bush Fire AGM held on 23 March 2016 be confirmed as a true and correct record of proceedings. CARRIED
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4. ELECTION OF OFFICE BEARERS
ELECTION OF OFFICE BEARERS That the Committee recommends to Council the following appointments effective from 1 July 2017:
BUSH FIRE EXECUTIVE Chief Bush Fire Control Officer: Dale Douglas Deputy Chief Fire Control Officer Graydn Wilcox SFCO 1: Jason Cronin SFCO 2: Evan Hall
BRIGADE FIRE CONTROL OFFICERS: Beaufort: Peter Morrell Boyerine/Westwood: Gilbert Watson Central: Ian Garstone Cartmeticup: Wayne Shackley Glencoe: Jason Cronin Kenmare: Evan Hall
HARVEST BAN COMMITTEE: CBFCO: Dale Douglas DCBFCO: Graydn Wilcox SFCO 1: Jason Cronin SFCO 2: Evan Hall Beaufort: Peter Morrell Boyerine/Westwood: Gilbert Watson Central: Ian Garstone Cartmeticup: David Kerr & Kelvin Crosby Glencoe: Jason Cronin & Phil Crossley Kenmare: Mal Baxter
CBFCO Clover Burning Officer B Knight Clover Burning Officer
CBFCO Delegate to the DOAC 1 SFCO Delegate to the DOAC
Belinda Knight A CIRIC Secretary /CESM
Moved: Mal Baxter Seconded: Evan Hall CARRIED
5. CLOSURE OF MEETING
With no further business the Chairperson closed the meeting at 7:29pm with the next BFAC AGM to be held in March 2018 (date to be confirmed).
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MINUTES
BUSH FIRE ADVISORY COMMITTEE
HELD IN THE WOODANILLING COUNCIL CHAMBERS ON TUESDAY 05 APRIL 2017.
1. OPENING
The Chief Fire Control Officer, Mr. Mal Baxter opened the Bush Fire Advisory Committee Meeting at 7:30pm and welcomed everyone to the meeting. Attendance listing as above (BFAC AGM)
2. CONFIRMATION OF MINUTES
CONFIRMATION OF MINUTES Minutes of the Bush Fire Advisory Committee meeting held on 13 October 2016 were unable to be confirmed as they have been mislaid.
3. BUSINESS ARISING FROM PREVIOUS MINUTES
NIL
4. CHIEF BUSH FIRE CONTROL OFFICER’S REPORT
The Chief Bush fire Control Officer, Mal Baxter provided the following report:
Mal Baxter advised that it has been a relatively quiet season with four header fires; two lightning strikes, an arson incident and a 000 call resulting from a trailer bearing causing fire on Albany Hwy. Mal Baxter attended the District Operations Advisory Committee (DOAC) that provided information on current DFES initiatives including volunteer identification cards which are available from DFES with Local government responsible for the implementation. Automatic Vehicle Locators (AVL) have been rolled out with portable units available for placement on earthmoving equipment as well as that the Narrogin office now has an administration officer on Tuesdays and Wednesdays. Mal also commented on the discussion at the DOAC that DFES is hoping to have the ability for brigades to have access to Group Calls (basically a conference call) for 000 notifications, the increased use of ‘Whats App’ for fire response, presumptive legislation for various cancers and ongoing discussion regarding implementation of Road Closures. Finally there was also discussion regarding the simplification of incident reports and make them more relevant to Bush Fire reporting.
Some discussion was held regarding the DFES identification cards and the need for Woodanilling members to obtain identification. It was agreed that it is relevant for the executive members to obtain volunteer identification cards and it would be optional for other members. As a photo is required for the volunteer identification cards attendance at the Shire office to have photo taken is the easiest way to facilitate the requirements.
CBFCO REPORT Moved Evan Hall seconded Gilbert Watson that the Chief Bush Fire Control Officer’s Report be received. CARRIED 5. COMMUNITY EMERGENCY SERVICES MANAGER’S REPORT
Andriena Ciric also commented on the AVL project including that there is a program that allows for appliances with AVL’s fitted to be tracked. Andriena Ciric commented that significant funding was made available to the Shire of Woodanilling for UCL/UMR mitigation with fire access tracks to be installed predominately between residential property and bushland to the south of the town site.
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Pre season radio checks have proved useful with all radios in the shire being checked. It is also important that brigades use all of the allocated funds for the Volunteer Fuel Card before the 30 June 2017.
Andriena Ciric handed out Operation pre start booklets to each brigade and CBFCO and provided an overview of their use. Generally the booklet provides an easy way to record incident information and initial incident action plan practices.
CESM REPORT Moved Peter Morrell seconded Graydn Wilcox that the Community Emergency Services Officer’s Report be received. CARRIED 6. GENERAL REPORTS
6.1. POST INCIDENT REPORTS
As mentioned by Ma Baxter four header fires; two lightning strikes, an arson incident and a 000 call resulting from a trailer bearing causing fire on Albany Hwy. The committee discussed the causes of so many header fires with the likely reason being due to the crops being damaged by frost prior to harvest resulting in chaff build-up and electrical shorts.
6.2. REVIEW OF COMPLIANCE
Shane DeSousa commented that the fire break compliance worked well this year although raised concern that the compliance didn’t start until the 15 November which is 2 weeks after the compliance date and that non-compliant property owners were given a letter giving them extra time to complete the works.
Andriena Ciric commented that not all property owners were given extra time with repeat non- compliant properties being issued an infringement and work order. Although there is the ability to do the work without notification it is normally good governance for the Shire to have a process of notification allowing the resident to organise the work. A risk of just doing the work is that property owners start to rely on the Shire doing the work and do not take responsibility for requirements themselves.
6.3. WHATS APP – COMMUNICATION TOOL
BACKGROUND: Dumbleyung, Wagin and West Arthur BFB are using a Phone App called ‘Whats App’ to help get current information out about Fire Incidents as they are happening. This is communicated through an App that is downloaded onto your smart phone which will send through information that is posted. FCO’s/IC’s/Base Operators post information about a fire incident e.g. fire location, size and type of fire, units required etc. The information is posted as the incident evolves giving everyone who has a smart phone a current update of the fire. The West Arthur Shire has restricted who can post on it to maintain some control of the information placed.
ADVANTAGES:
• People who do not have a bushfire radio or not near their radio normally have their phone on them for most of the day. • Live updates of the fire as it is happening/evolving. DISADVANTAGES:
• Have to have mobile phone coverage. • Only works with people with a smart phone.
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• Too much information being posted can make it harder for the FCO to maintain control of the people and units at the fire. The committee discussed the use of ‘Whats App’ and the guidelines that would be needed for it to operate effectively. These guidelines included that the right people be included in the application, that the app is only used for notifications and permit to burn information but not for fire management communications.
It was agreed to proceed with the guidelines of the app is only for notifications and that inclusion to the app is to be done via the brigade captain with a separate group of the executive also to be implemented..
6.4. LGGS-ESL BUDGET
Andriena advised the meeting that funds are still available which needs to be spent prior to year end. Andriena Ciric suggested that the funds be used to purchase torches for helmets, a projector which will be used primarily for training and to provide information at meetings such as the BFAC and possibly other items available under the LGGS such as Kestral weather meters.
Dale requested more PPC plus gloves and torches, blue signs for marking pump trailers, and “permit required” signs.
Agreed that the following be purchased:
• a torch for each helmet • additional PPC • Signs (to be funded by Council not ESL). • one Kestral unit (allowed to purchase two per year) • a few half face respirator masks, and • a projector, subject to available funds.
6.5. WOODANILLING APPLIANCE
• Opportunity to raise any matters regarding the Woodanilling 4.4. The committee requested that the Shire Mechanic be informed regarding movements of the appliance. It was also discussed that the loan vehicle was only a 3.4 and not in a serviceable condition when delivered with batteries needing to be replaced.
• Video of Comprehensive crew protection being fitted (unable to be shown)
6.6. TRAINING & PPE/PPC
• Training availability and requests – Intro to Fire Fighting course coming up in Darkan on the 21 April.
6.7. INCIDENT RESPONSE
Dale Douglas queried if resources be committed by an incident controller without prior approval of the Local Government (Delegated Authority)
Belinda Knight will investigate and report back to the Executive, including if it is a dollar amount or a period of time, e.g. loader for 3 hours to address immediate priorities.
6.8. BUSHFIRE ROSTER 2017/18
• Radio roster to be distributed by end of June.
6.9. BUSHFIRE GUIDELINES DOCUMENT
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Andriena Ciric to liaise with Dale Douglas to provide finalised copy to the Executive to proof it prior to being submitted to Council.
6.10. BRIGADE SUCESSION PLANNING
Discussed during CBFCO’s report.
6.11. RADIO ALLOCATIONS
• Nothing to discuss.
6.12. CESM PROGRAM 2017-2020
Bush Fire Executive expressed desire for CESM position to continue as the support provided is beneficial to the operation of the Bush fire brigades.
6.13. RESTRICTED BURNING PERIOD
• Restricted period finishes on Easter Saturday – 15th April. Discussion on burning during Easter break. No action.
6.14. BUSH FIRE RADIOS
The committee requested that the Shire continue to lobby through WALGA to have radios as an approved expenditure item under the LGGS grant.
7. GENERAL BUSINESS
7.1. BEAUFORT RIVER (6039)
• Nothing to report
7.2. BOYERINE / WESTWOOD (6081)
• Queried regarding possibility of getting a truck. Andriena advised there is nothing planned and it is unlikely to be funded under the current resource to risk criteria.
Action: To continue to include the request for an additional appliance for Boyerine Westwood in future LGGS applications.
7.3. CARTMETICUP (6130)
Cartmeticup brigade queryied issues with non-compliance with permits.
Non-compliance with permits should be reported to the Shire, the onus is on the permit holder to comply with requirements.
7.4. GLENCOE (6254)
Jason Cronin’s advised his radio not working. Andriena has placed a work order for repairs.
7.5. KENMARE (6337)
Evan Hall advised that it has been a quiet fire season, like others. The annual fire season pre-start breakfast was held in October but not many people attended and therefore he is proposes to hold the next pre-season breakfast in Woodanilling to encourage other brigades to attend, as it is a worthwhile activity.
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7.6. WOODANILLING CENTRAL (6682)
Nothing to report.
VOTE OF THANKS Dale Douglas put forward a vote of thanks to Mal Baxter for his dedication to the role of CBFCO and leadership through the BFAC.
8. CLOSURE OF MEETING
With no further business the Chairperson closed the Bush Fire Advisory Committee meeting at 10:10pm with the next BFAC to be held in October 2017 (date to be confirmed).
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10. CHIEF EXECUTIVE OFFICER’S REPORT 10.1. ANNUAL REPORT
Proponent Shire of Woodanilling Owner Location/Address Author of Report Belinda Knight, CEO Date of Meeting 16/05/2017 Previous Reports 11/04/2017 Disclosure of any Interest Nil File Reference 4.3.4 Attachments 2015/16 Annual Report under separate cover BRIEF SUMMARY To adopt the 2015/16 Annual Report. BACKGROUND
Council at the April 217 meeting, resolved as follows: 1) Pursuant to Section 5.54(1) instruct the CEO to prepare the Annual Report for the financial year ended 30 June 2016, in preparation for the May 2017 Council meeting; and 2) Pursuant to Section 5.29(1)(a)(b) LGA 1995, give local public notice of the Annual Electors’ Meeting to be held on Tuesday 16th May 2017 at 7:00pm. At the time of that meeting the Audit had not been finalised, it is now complete. Unfortunately due to the CEO being away on personal leave, the required advertising did not happen, however statutory advertising requirements can still be met if the Council adopts the annual report at this meeting. STATUTORY/LEGAL IMPLICATIONS Local Government Act 1995 5.53. Annual reports (1) The local government is to prepare an annual report for each financial year. (2) The annual report is to contain — (a) a report from the mayor or president; (b) a report from the CEO; [(c), (d) deleted] (e) an overview of the plan for the future of the district made in accordance with section 5.56, including major initiatives that are proposed to commence or to continue in the next financial year; (f) the financial report for the financial year; (g) such information as may be prescribed in relation to the payments made to employees; (h) the auditor’s report for the financial year; (ha) a matter on which a report must be made under section 29(2) of the Disability Services Act 1993; (hb) details of entries made under section 5.121 during the financial year in the register of complaints, including — (i) the number of complaints recorded in the register of complaints; (ii) how the recorded complaints were dealt with; and (iii) any other details that the regulations may require; and (iv) such other information as may be prescribed. 5.54. Acceptance of annual reports (1) Subject to subsection (2), the annual report for a financial year is to be accepted* by the local government no later than 31 December after that financial year. * Absolute majority required. (2) If the auditor’s report is not available in time for the annual report for a financial year to be accepted by 31 December after that financial year, the annual report is to be accepted by the local government no later than 2 months after the auditor’s report becomes available.
5.55. Notice of annual reports
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The CEO is to give local public notice of the availability of the annual report as soon as practicable after the report has been accepted by the local government.
Annual Electors’ Meeting
5.27. Electors’ general meetings (1) A general meeting of the electors of a district is to be held once every financial year. (2) A general meeting is to be held on a day selected by the local government but not more than 56 days after the local government accepts the annual report for the previous financial year. (3) The matters to be discussed at general electors’ meetings are to be those prescribed. POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil CONSULTATION/COMMUNICATION Local public notice required. COMMENT Nothing further. VOTING REQUIREMENTS Simple Majority. OFFICER’S RECOMMENDATION – ITEM 10.1. ANNUAL REPORT That Council: 1) Adopts the Annual Report for the financial year ended 30th June 2016; and 2) Pursuant to Section 5.29(1)(a)(b) LGA 1995, authorise the CEO to give local public notice of the Annual Electors’ Meeting to be held on Tuesday 20th June 2017 at 7:00pm.
AUTHORS SIGNATURE
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Shire of Woodanilling Agenda 16th May 2017
10.2. HEALTH LOCAL LAW 2017
Proponent Shire of Woodanilling Owner Location/Address Shire Author of Report Belinda Knight, CEO Date of Meeting 09/02/2017 - 20/02/217 Previous Reports Nil Disclosure of any Interest Nil File Reference 17.1.5 Attachments Draft Local Law (complete) under separate cover (50 pages) BRIEF SUMMARY To adopt the Woodanilling Health Local Law 2017 – and repeal all existing Health Local Laws. The attached Health Local Law is a copy of the Shire of Lake Grace Health Local Law, with only the change of name and inclusion of repeal dates. This Local Law was adopted and Gazetted in conjunction with their Animals, Environment and Nuisance Local Law. The AEN Local Law, the subject of the next report, is not a copy of the Shire of Lake Grace as each local government has its own particular issues relating to this. BACKGROUND The history of Woodanilling’s Health Local Laws is a complex one. The following timeline applies: DATE DETAIL 16/06/1922 Woodanilling Road Board adopted Model by-Laws Series ‘B’ 06/08/1954 Woodanilling Road Board adopted the 1944 version of the Model By- Laws Series ‘A’ 28/05/1957 Woodanilling Road Board adopted the 1956 version of the Model By- Laws Series ‘A’ 14/08/1965 Amendment to above adopted local laws 14/02/1966 Amendment to above adopted local laws 04/06/1968 Amendment to above adopted local laws 13/01/1971 Shire of Woodanilling adopted amendment to above adopted local laws • The Shire of Woodanilling also adopted amendments to the 1963 version of the Model By-Laws Series ‘A’ despite never having adopted the 1963 version. Those amendments relate to metrication of the by-laws and new offence and penalty provisions. • Woodanilling’s amendments were published in the GG on 26/04/1974 and 23/12/1988. STATUTORY/LEGAL IMPLICATIONS Local Government Act 1995 Schedule 3.1 Division 1, Local Government Act 1995 Part 3 of Division 2 of Subdivision 2. Health Act 1911 PURPOSE AND EFFECT OF LOCAL LAW Purpose: To provide a statutory means to effectively control issues that have the ability to adversely impact on the health and well-being of the community. Effect: To allow health related issues to be sufficiently controlled so as to provide an acceptable standard for the maintenance of public health in the community. FINANCIAL IMPLICATIONS There will be a cost associated with advertising the Local Law for public comment, and if adopted, then the cost of gazettal needs to be taken into account. CONSULTATION/COMMUNICATION Statewide public notice has been undertaken. Only one response was received from the Department of Health advising that this Local Law can now be considered wholly under the Local Government Act. COMMENT
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Section 3.12 of the Act outlines the procedure for making local laws which is broadly as follows: • the person presiding is to give notice to the meeting of the purpose and effect of the proposed local law in the prescribed manner; • the Shire is to give Statewide public notice stating: • the local government proposes to make a local law the purpose and effect of which is summarized in the notice; • a copy of the proposed local law may be inspected or obtained at any place specified in the notice; and • submissions about the proposed local law may be made to the local government before a day to be specified in the notice, being a day that is not less than 6 weeks after the notice is given; • give a copy of the proposed local law and a copy of the notice to the Minister and, if another Minister administers the legislation under which the local law is proposed to be made, to that other Minister; • provide a copy of the proposed local law to any person requesting it; • at the close of submissions consider any submissions made and take into consideration any comments provided; • adopt the local law as originally published or as amended, subject to the amendments not substantially altering the intent of the local law; • publish the local law in the Government Gazette; • give a copy of the local law to the Minister and, if another Minister administers the legislation under which the local law is proposed to be made, to that other Minister; • after the local law has been published in the Government Gazette the local government is to give local public notice: • stating the title of the local law; • summarising the purpose and effect of the local law (specifying the day on which it comes into operation); and • advising that copies of the local law may be inspected or obtained from the local government’s office; and • within 10 days of the publication in the Government Gazette submit the local law to the Joint Standing Committee on Delegated Legislation. S3.12(5) of the Act requires the Shire to give statewide notice for a period of 42 days from the date of publication of the advertisement inviting submissions on the proposed local laws. VOTING REQUIREMENTS Absolute Majority.
OFFICER’S RECOMMENDATION – ITEM 10.2 LOCAL LAW – WOODANILLING HEALTH LOCAL LAW 2017 That Council, under the powers conferred by the Local Government Act 1995 and under all other powers enabling it, resolves to adopt the Shire of Woodanilling Health Local Law 2017. Purpose: To provide a statutory means to effectively control issues that have the ability to adversely impact on the health and well-being of the community. Effect: To allow health related issues to be sufficiently controlled so as to provide an acceptable standard for the maintenance of public health in the community.
AUTHORS SIGNATURE
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10.3. LOCAL LAW – ANIMALS, ENVIRONMENT & NUISANCE LOCAL LAW 2017
Proponent Shire of Woodanilling Owner Location/Address Townsite of Woodanilling Author of Report Belinda Knight, CEO Date of Meeting 16/05/2017 Previous Reports 17/09/2013 - 18/03/2014 - 09/04/2014 – 15/07/2014 – 21/10/2014 – 20/05/2015 – 09/02/2017 – 20/02/2017 Disclosure of any Interest Nil File Reference 17.1.5:OCR31 Attachments Draft Local Law under separate cover (13 pages) BRIEF SUMMARY To make the Shire of Woodanilling Animals, Environment and Nuisance Local Law 2017 (in conjunction with the Shire of Woodanilling Health Local Law 2017) BACKGROUND This matter was put on hold pending the development of the Shire of Woodanilling Health Local Law. This is not completed, and as such both Local Laws can be “made” concurrently. STATUTORY/LEGAL IMPLICATIONS Local Government Act 1995 Schedule 3.1 Division 1, Local Government Act 1995 Part 3 of Division 2 of Subdivision 2. Health Act 1911 PURPOSE AND EFFECT OF LOCAL LAW The purpose and effect of this Local Law is to be used as a tool for Compliance Officers when dealing with properties that have refuse, rubbish or disused materials, and to limit the numbers of animals that may be kept on properties within the townsite, both of which may not be captured by the Town Planning Scheme or Health Act. The effect of the local law is to control the level of waste and numbers of animals on occupied or vacant properties that do not correspond with other properties in the surrounding area. FINANCIAL IMPLICATIONS There will be a cost associated with advertising the Local Law for public comment, and if adopted, then the cost of gazettal needs to be taken into account. CONSULTATION/COMMUNICATION Statewide public notice has occurred, submissions were received as follows: SUBMISSIONS: Submission Details Relevant Clause Comments Section 4.1: 4.Keeping of poultry and The primary aim of the Local The numbers of poultry and pigeons in this pigeons Law is to protect the section are not realistic or workable. All these An owner or occupier of “residential” nature of the types of poultry naturally thrive in flocks and premises in a residential, properties, whilst allowing you cannot breed any of them if you only have commercial, or industrial zone, flexibility that being in a rural one, as in part (c).Therefore, I propose the shall not keep or permit to be town enabling the keeping of following amendments:- kept on the premises any some domestic birds. (a) more than 35 domestic hens or ducks. poultry and pigeons: The noise made by roosters, (b) more than 2 roosters at any one time to more than 20 domestic hens or geese, turkeys and peacocks is allow for different breeds of rooster to target ducks; or unacceptable to many people meat or egg production more than 1 rooster; or residing in the residential areas (c) more than 5 geese including males and more than 1 goose, or turkey or of town. This Local law is females, 5 turkeys including males and females, other poultry (except roosters designed to provide an avenue and 5 of any other poultry (including peacocks but including peacock or to ensure residents enjoy some
Page 15 Shire of Woodanilling Agenda 16th May 2017 and peahens) including males and females. peahen); or level of peace and quiet. more than 20 pigeons unless the owner or occupier is an affiliated person in which case the maximum number of pigeons may be increased to 50; or a combination of poultry and pigeons, subject to the above restrictions, to a maximum of 20 birds, and no more than the specified total combined animals as per clause 17.1. 5.1a 5.Conditions for keeping of This is a standard health I object to myself and other residents being poultry requirement. told how close to their home they can have 5.1 A person who keeps their poultry sheds. poultry or permits poultry to be (a) all poultry is to be kept in a properly kept, shall ensure that: constructed and securely fastened all poultry is kept in a properly structure. (delete the remainder of part (a) constructed and securely referring to 15 metres). fastened structure that is situated 15 metres or more from any dwelling; Being the distance away from the townsite that 10.2An owner or occupier of a This submission relates to we are having to apply for a permit for our premises in a local rural zone properties zoned “Local Rural” animals is ridiculous. We already comply with shall not keep or permit to be and as such these properties the rules as far as the odour and control of flies kept, without the approval of are considered to be and other vermin the distance from the the local government in “residential living in a rural dwellings and shelters for the animals etc. We accordance with clause 14, on area”. As such adjoining have no complaints from our neighbours as far the premises any farm animals; owners should be able to as our animals go. What complaints we did More than 8 horses or cows; or expect that they will not have have, have been fixed. Our close proximity More than 20 sheep or goats or uncontrolled numbers of stock neighbours are all rural. alpacas; or next door to them. a combination of farm animals, subject to the above restrictions, to a maximum of 20 animals 10.1 10.Keeping of farm animals Applying stocking rates does It is unrealistic and unworkable to use such An owner or occupier of a not work in a situation where precise stocking rates because stocking rates premises in a residential zone animals are hand fed. vary according to soil types, pasture cover, time shall not keep or permit to be The Local Law was drafted to of year, etc. All Shire of Woodanilling kept on the premises any farm take into account current levels councillors who are farmers will know this fact animals; of stock that has been accepted Parts (a) (b) and (d) - I propose that no specific More than 1 horse or cow per by the community. horse, cow, sheep, goat or alpaca stocking rates 1,000sqm land; or be included, and that a more flexible option More than 2 sheep or goats or would be to refer to the attached DAFWA alpacas per 1,000sm land; or Stocking Rate Guidelines on a case-by-case More than 2 rabbits per basis. 1,000sqm land; or A combination of farm animals, subject to the above restrictions, to a maximum of 2 animals per 1,000sqm land, and no more than the specified total combined animals as per clause 17.1. Our animals are known to you, we do not need 10.2An owner or occupier of a This submission relates to a permit. We are a Rural town which is a premises in a local rural zone properties zoned “Local Rural” farming town. We are farming our property shall not keep or permit to be and as such these properties
Page 16 Shire of Woodanilling Agenda 16th May 2017 just like larger properties but on a smaller kept, without the approval of are considered to be scale. the local government in “residential living in a rural accordance with clause 14, on area”. As such adjoining the premises any farm animals; owners should be able to More than 8 horses or cows; or expect that they will not have More than 20 sheep or goats or uncontrolled numbers of stock alpacas; or next door to them. a combination of farm animals, subject to the above restrictions, to a maximum of 20 animals We are writing this concerning the new 10.2An owner or occupier of a This submission relates to Proposal of the Animal, Environment and premises in a local rural zone properties zoned “Local Rural” nuisance local law 2017. We fully agree with shall not keep or permit to be and as such these properties what is written for people within the townsite, kept, without the approval of are considered to be but when it comes to the properties outside the local government in “residential living in a rural the townsite which you call local rural it is accordance with clause 14, on area”. As such adjoining ridiculous. We have brought this property to the premises any farm animals; owners should be able to be healthy and self sufficient the numbers of More than 8 horses or cows; or expect that they will not have animals outlined is not supportive of being self More than 20 sheep or goats or uncontrolled numbers of stock sufficient. And as far as we are concerned alpacas; or next door to them. there is no need for the extreme low numbers a combination of farm animals, The Local Law is not designed to of animals given. We are a hobby farm subject to the above prohibit numbers subject to situation and need to breed the animals for restrictions, to a maximum of Council’s satisfaction that the food for ourselves and to sell to pay for the 20 animals animals will be kept in food to feed the livestock. We have all the acceptable conditions, and right documentation and are registered with there are no objections from what animals we have with the right tags and adjoining landholders. But if paperwork for selling or moving on to be able there are objections, then it will to bring in better stock for our food. We are enable Council to control those situated on Haddleton Road which is far numbers to an acceptable level. enough out of town for this to not be a problem at all with anyone.
As we have said with in the townsite these rules and regulations are needed. But they are not needed outside of the townsite on acreage properties unless it is to extremes. The numbers for the amount of animals if kept in a satisfactory way with the regulations needs to be higher with the ability to breed.
Section 17.1 17.Total combined number of As blocks vary in size and The proposed maximum combination of 20 poultry, pigeons, farm animals density in the town, the animals on a residential zoned property, 17.1 An owner or occupier numbers were based on the irrespective of the size of the premises, is not of a premises in a residential most number of animals workable for some properties. I propose a zone shall not keep or permit to considered acceptable on the maximum of 60 would be workable. be kept on the premises a average sized block. Once again combination of the “residential” nature of the The more I read and think about the many poultry, pigeons, farm animals, land must take precedence in aspects of this proposed local law, the more I dogs, and cats, subject to the Council’s decision making. feel that affected residents should be more restrictions provided above, to However Council may choose to involved in drafting the sections, and so I would a maximum of 20 make a minor amendment to like to see the Shire of Woodanilling hold a animals irrespective of the size this clause to set the maximum session to workshop it with affected local of the premises number of animals per sqm if residents, preferably on a Saturday when most deemed necessary. people are not working. The WA Dept of The process of this Local Law Agriculture stocking rate guidelines could be commenced in 2013 and has used at the workshop as a basis for discussions. had extensive public
Page 17 Shire of Woodanilling Agenda 16th May 2017
I would also suggest that the number of consultation, and was drafted animals, poultry, etc in 4.2 be raised by a working group comprising accordingly, and this could be established with community members and affected local rural zone residents at the Council. Any further delay will workshop. result in additional costs in resources, and funds. There has been at least three previous opportunities to comment. COMMENT Section 3.12 of the Act outlines the procedure for making local laws which is broadly as follows: • the person presiding is to give notice to the meeting of the purpose and effect of the proposed local law in the prescribed manner; • the Shire is to give Statewide public notice stating: • the local government proposes to make a local law the purpose and effect of which is summarized in the notice; • a copy of the proposed local law may be inspected or obtained at any place specified in the notice; and • submissions about the proposed local law may be made to the local government before a day to be specified in the notice, being a day that is not less than 6 weeks after the notice is given; • give a copy of the proposed local law and a copy of the notice to the Minister and, if another Minister administers the legislation under which the local law is proposed to be made, to that other Minister; • provide a copy of the proposed local law to any person requesting it; • at the close of submissions consider any submissions made and take into consideration any comments provided; • adopt the local law as originally published or as amended, subject to the amendments not substantially altering the intent of the local law; • publish the local law in the Government Gazette; • give a copy of the local law to the Minister and, if another Minister administers the legislation under which the local law is proposed to be made, to that other Minister; • after the local law has been published in the Government Gazette the local government is to give local public notice: • stating the title of the local law; • summarising the purpose and effect of the local law (specifying the day on which it comes into operation); and • advising that copies of the local law may be inspected or obtained from the local government’s office; and • within 10 days of the publication in the Government Gazette submit the local law to the Joint Standing Committee on Delegated Legislation. S3.12(5) of the Act requires the Shire to give statewide notice for a period of 42 days from the date of publication of the advertisement inviting submissions on the proposed local laws. VOTING REQUIREMENTS Absolute Majority
Page 18 Shire of Woodanilling Agenda 16th May 2017
OFFICER’S RECOMMENDATION – ITEM 10.3 LOCAL LAW – ANIMALS, ENVIRONMENT & NUISANCE LOCAL LAW 2017 That Council, under the powers conferred by the Local Government Act 1995 and under all other powers enabling it, and having considered the submissions received resolves to make the Shire of Woodanilling Animals, Environment and Nuisance Local Law 2014 without amendment. 1 The purpose of this Local Law is to be used as a tool for Compliance Officers when dealing with properties that have refuse, rubbish or disused materials, and to limit the numbers of animals that may be kept on properties within the townsite, both of which may not be captured by the Town Planning Scheme or Health Act. 2 The effect of the local law is to control the level of waste and numbers of animals on occupied or vacant properties that do not correspond with other properties in the surrounding area.
AUTHORS SIGNATURE
Page 19
Shire of Woodanilling Agenda 16th May 2017
10.4. LOCAL GOVERNMENT CONVENTION ATTENDANCE
Proponent Councillors Owner Shire of Woodanilling Location/Address Author of Report Belinda Knight, CEO Date of Meeting 16/05/2017 Previous Reports Nil Disclosure of any Interest Nil File Reference 4.1.34 Attachments 2017 Local Government Convention Brochure BRIEF SUMMARY To nominate Council delegates to attend the Local Government Convention 2017. BACKGROUND
Each year the Shire of Woodanilling nominates a group of Councillors to attend the Local Government Convention. The 2017 brochure is now available and bookings need to be confirmed. The conference will be held from Wednesday the 2nd August 2017 to Friday 4th August 2017. STATUTORY/LEGAL IMPLICATIONS Nil POLICY IMPLICATIONS Policy 76 – Conferences and Attendances FINANCIAL IMPLICATIONS The cost of full delegates is $1,475, day delegate is $780 and $725. Accommodation and meals will be extra. 2016/17 the cost to Council was $7,327 STRATEGIC IMPLICATIONS Strategic Community Plan, theme 3 Civic Leadership – Governance. • GO.7 - Elected members training including consideration of Company Directors Course • GO.8 - Councillor resourcing to ensure high level of compliance, ethics, skills & knowledge CONSULTATION/COMMUNICATION Nil COMMENT In order for registrations to be processed efficiently including parking and accommodation, preferences for the concurrent sessions and optional extras must be returned to the Admin Support Officer by 20th June 2017 (Council meeting) VOTING REQUIREMENTS Simple Majority OFFICER’S RECOMMENDATION – ITEM 10.4 –LOCAL GOVERNMENT CONVENTION ATTENDANCE That Council authorises Cr Thomson, Cr Young, Cr Trimming to attend the WA Local Government Convention 2017.
AUTHORS SIGNATURE
Page 20 Shire of Woodanilling Agenda 2017 16thWA May 2017 Local Government Convention Wednesday 2 - Friday 4 August 2017
Perth Convention and Exhibition Centre 21 Mounts Bay Road, Perth
Information and Registration
PRESENTED BY FOUNDING CORPORATE PARTNER
Page 21 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration
Event partners
Founding Corporate Partner Principal Sponsor LGIS is proud to partner with WALGA at the WA Local Civic Legal is pleased to be the Principal Sponsor of the Government Convention. We understand the importance WALGA Convention once again, continuing our commitment of this major annual event and the exceptional to the WA Local Government sector. When you work with us, opportunities it delivers for the WA Local Government you will receive clear advice and strong representation. We sector. are responsive and easy to work with. Our lawyers regularly deal with the latest and most confusing issues that face LGIS ensures the long term protection of Western Local Governments, so they are equipped to assist you with Australian Local Government through a member- whatever legal problem your Local Government may face. owned industry based self-insurance scheme. Local Whether you need to comply with the disclosure regime on Governments across WA combine their resources to gifts and travel contributions, determine which industrial self-insure their property, civil liability exposures, bushfire relations scheme your Local Government fits into or simply volunteer personal accident, workers compensation, and manage day-to-day issues, we have the capability to assist. bulk purchase external insurance for excess coverage. Come past our booth during Convention to ask us any of With this, risk management underpins the success of your burning questions, or just to say hello! the Scheme, good governance as well as ensuring a safer workplace and community. A comprehensive risk management support program tailored to the individual needs of the sector is provided as a complimentary Supporting Sponsors benefit of LGIS membership.
The local LGIS team look forward to meeting with you at the Convention to talk about how we might be able to support the WA Local Government sector in delivering services and protecting communities; with a range of protection solutions that go beyond insurance. Convention Supporter
Page 22 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 1
An invitation
It is again my pleasure to invite all Elected Members, CEOs and Senior Managers to attend the 2017 WA Local Government Convention, scheduled for Wednesday, 2 to Friday, 4 August at the Perth Convention & Exhibition Centre (PCEC).
Themed Members First, the program reflects WALGA’s fresh A significant contingent of industry suppliers will make up the perspective on how to better understand and respond to trade exhibition to show off their latest offerings to the Local the needs of Local Government by focusing on improving Government sector. I encourage you to take this once a year Member engagement and service. We have a renewed opportunity to meet with these valuable suppliers and be emphasis on practical sessions and this year’s program updated on what is currently available. incorporates three concurrent sessions covering topics such as Emergency Management, community engagement, waste I would like to express appreciation for the valuable support and recycling, and implications of the new NDIS, to name a provided by the Convention Founding Partner LGIS and few. There is also an opportunity to participate in field trips to Principal Sponsor Civic Legal. I also wish to thank our view the new Perth Stadium and visit the Cockburn ARC, the Supporting Sponsors, RAC and Synergy, as well as the City of Cockburn’s new major recreation and aquatic centre, City of Perth for their continuing support for the popular as well as the City of Stirling’s Balcatta Recycling Centre. Banners in the Terrace competition.
WALGA’s annual Convention provides an outstanding I look forward to seeing you in August. opportunity to explore Local Government issues, share experiences, and exchange views and ideas to take back to your Council. The event gets underway with WALGA’s AGM, followed by two days of plenary and concurrent sessions. Known as a community iron man and one of the world’s leading authorities on local economic development, Cr Lynne Craigie Ernesto Sirolli will open the conference and also lead one President of our many concurrent sessions. Other keynote speakers include Stephen Yarwood, former Lord Mayor of the City of Adelaide and Urban Futurist at city2050, and Idris Mootee, a highly acclaimed strategic innovation expert who provides counsel to CEOs and management boards on critical matters in strategy and innovation. The conference will close with the annual Gala Dinner and I’m thrilled to announce Australian comedian Dave Hughes as the After-Dinner Entertainment.
Page 23 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 2 About the event Who should attend? Social activities The WA Local Government Convention and Trade Exhibition The Partner Program offers an interesting range of options is presented specifically for those engaged in the Local for accompanying guests, including a full day tour of Government sector. the Ferguson Valley post-Convention. Social networking functions include the Opening Welcome Reception, The conference sessions aim to support and inform Mayors, Sundowner and the closing Gala Dinner on Friday evening. Presidents, Elected Members and Chief Executive Officers. Additional attendance by General Managers, Directors and other senior managers is also highly recommended. Elected Member training Available options include full conference participation and daily registration. To facilitate progress with the Elected Member Development Program, a number of modules are again being offered prior to the Convention, as well as after the Convention. Optional breakfasts Full details are enclosed in a separate flyer – enquiries to [email protected] Thursday, 3 August Australian Local Government Women’s Association (ALGWA) AGM and Breakfast ($55pp)
Friday, 4 August Convention Breakfast with Matthew Pavlich ($88pp)
Banners in the terrace 2016 Overall Winner – Shire of Coolgardie
Take some time to view the outstanding display of this year’s creative entries in the Banners in the Terrace competition – flying high along St Georges and Adelaide Terraces between Sunday, 23 July and Saturday 5, August.
Page 24 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 3 The program Tuesday, 1 August 3.30pm – 5.30pm Mayors and Presidents’ Forum (PCEC) 5.30pm – 7.00pm Mayors and Presidents’ Reception Wednesday, 2 August 10.00am Delegate Service Desk open for Convention Registration (PCEC Level 2) 12.00pm – 1.00pm Luncheon for 2017 WALGA Honours Recipients 1.30pm – 5.30pm WALGA Annual General Meeting (includes presentation of Honours Awards) 5.30pm – 7.00pm Convention Opening Welcome Reception A welcoming space to network your way through an evening of food, beverages, music and friendly conversation. Included in Full Delegate Registration. Thursday, 3 August 7.00am Delegate Service Desk open for Registration (PCEC Level 2) 7.00am – 8.30am ALGWA (WA) AGM and Breakfast. Register online via Delegate Registration. Other enquiries to Cr Janet Davidson OAM JP, City of Perth – M: 0417 974 936 or [email protected] 8.00am – 8.45am Light Breakfast in the Trade Pavilions for Delegates An opportunity to catch up with Exhibitors and each other over a croissant and glass of orange juice. 9.00am There is no geography to intelligence and there is no geography to passion - Opening Keynote Address from Dr Ernesto Sirolli “The future of every community lies in capturing the passion, energy and imagination of its own people.” – Dr Ernesto Sirolli
Dr Ernesto Sirolli is a community iron man and one of the world’s leading authorities on local economic development. He began working in International Aid in Africa in 1971 and has since worked globally in projects to promote local entrepreneurship and local self-determination. One of Ernesto’s early projects was in Esperance in 1985, where he pioneered a unique economic development approach based on harnessing the passion, determination, intelligence, and resourcefulness of the local people. This locally managed resource has been in operation for over 30 years.
Ernesto will explore how to transform economic fortunes in communities through a person-centered approach to economic development. That is, how can positive change be affected in communities through harnessing the power and innovation of entrepreneurs already living in those very communities.
Ernesto Sirolli, Founder of the Sirolli Institute Page 25 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 4
10.30am – 11.15am Refreshments 11.15am Session 2 Concurrent sessions
All delegates will be asked to indicate session preference when registering to assist with venue planning.
Community Enterprise Facilitation©
Enterprise Facilitation© aims to promote local economic growth by providing support to local entrepreneurs from within a community by nurturing the resourcefulness of its people. Convinced that the future of every community lies in capturing the passion, intelligence, imagination and resources of its people, Ernesto Sirolli developed Enterprise Facilitation© as a person-centered approach to local economic development.
This session will explore how Enterprise Facilitation© applies to your community by demonstrating that the provision of caring, competent, dedicated advice and support to entrepreneurs is as important as the development of physical infrastructures to the development of a stable and prosperous economy.
Engaging Young People in Local Communities
Engaging with youth goes beyond giving young people a voice, it is about ensuring young people are valued and that their contribution is respected, considered and acted upon. Meaningful youth engagement is a partnership where together, a genuine sense of ownership of decision-making and vision sharing is built.
Technology is changing the way we communicate. This session explores contemporary options and opportunities for involving young people in the affairs of Local Government and their community.
Innovation in Local Government
Local Government is increasingly being tasked with solving very complex problems. RDA Perth has hosted a unique forum to start the conversation around innovation in Local Government and what technologies might be utilised to assist with many of the day to day activities that Local Government undertakes for their communities. Following the forum the ideas identified are being developed by a group of entrepreneurs, innovators and technologists to develop ‘outside-the-box’ solutions. These approaches will be presented at this concurrent session.
Field Trip: Cockburn ARC
Cockburn ARC is the City of Cockburn’s major recreation and aquatic centre at Cockburn Central West. It is one of the largest developments of its kind in Australia, providing state-of-the-art aquatic and recreation facilities and the new home of the Fremantle Football Club.
1.00pm - 2.00pm Lunch
Page 26 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 5
2.00pm Session 3 Concurrent sessions
All delegates will be asked to indicate session preference when registering to assist with venue planning.
A Taste of Waste
Waste management is one of the most important and highly rated services that Local Government provides. To whet your appetite for waste, this session will provide you with a ‘taste’ of each of the different service types, from kerbside recycling, to verge collections, all the way to rural landfills. You will have the opportunity to hear about some of the funding available and Better Practice approaches being put in place by the Waste Authority, and the Department of Environment Regulation will provide an update on their Regulatory Reform process, including the highly anticipated Environmental Standard: Rural landfills.
The session will conclude with the opportunity to ask questions and discuss the different services, funding and regulatory developments with our engaging and knowledgeable speakers.
Engaged and Empowered Citizens
Engaged and empowered citizens generate optimism about the future. They produce good decisions to meet tough community challenges and contribute to economic and cultural vitality. This session will explore how a civic engagement approach to decision making can lead to innovation and deliver better results to your communities. It will also outline how to improve engagement with your community and highlight community participatory models that are being used across Australia and overseas to improve the inclusiveness and liveability of local communities.
Innovative Infrastructure
Local Government roads and infrastructure assets may look very different in the future. Emerging technologies are offering innovative opportunities to assist Local Governments and their communities realise significant benefits and efficiencies when it comes to planning, building, operating and maintaining key infrastructure.
This session will provide an insight into the ways ground-breaking technologies can be applied to roads, bridges, street lighting and other infrastructure. It will encourage different thinking as to how a Local Government can meet the demands of modern communities.
Field Trip: Perth Stadium I
An exclusive opportunity for twenty (20) Full Delegates to enjoy a behind the scenes tour of the Stadium structure including a sneak peek of the team facilities and premium product areas plus a close-up view of the surrounding Stadium Park.
Tour attendees will hear about the fan-first initiatives, including the state-of-the-art Stadium technology being installed in the venue, have the opportunity to sit in seats, view the artwork surrounding the Stadium and in the surrounding Park, plus see the latest progress on the new Swan River Pedestrian Bridge and Perth Stadium Station.
Please refer to the end of the Program for more information on this Field Trip.
3.45pm - 4.30pm Refreshments
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4.30pm Session 4 What The Future Holds
How many times have you thought you were in control and then something new hits the scene and turns everything on its head? All the rules you thought you had learned about the world are no longer true and you struggle to understand where you fit. Urban Futurist and former Mayor of Adelaide Stephen Yarwood understands disruption and will help you to recognise it and use it to your advantage. It’s not a new thing – you’ve lived with it all your life. Stephen will present examples of disruption at work in the recent past, reveal what technologies are currently unfolding that will change the way we live and work, and point to the things that will shape the long term future of our communities and society at large.
Stephen Yarwood, Urban Futurist at city2050 & Former Lord Mayor of the City of Adelaide
Stephen Yarwood appears by arrangement with ICMI
5.30pm – 7.00pm Sundowner in the Trade Pavilions
Relax and meet your fellow delegates while enjoying a selection of beer, wine, soft drinks and a variety of finger food. The Sundowner is included in your Full Delegate Registration or Day Delegate Registration.
* Please be aware that the Mayors and Presidents’ Reception usually held on Thursday evening will now be held on Tuesday, 1 August at the PCEC, following the Mayors and Presidents’ Forum. FRIDAY, 4 AUGUST 7.00am Delegate Service Desk open 7.30am – 8.45am Convention Breakfast with Matthew Pavlich
A super athlete and Fremantle’s most decorated player in its 18-year history, Matthew Pavlich was Captain of the Fremantle Dockers for nine years and six time All Australian. Retiring in 2016, Pavlich is the Dockers’ career leader in games played and goals scored, and led Fremantle to the club’s first Grand Final appearance. Pavlich speaks about the game of AFL with insightful stories demonstrating what it means to him to put ‘Members First’.
Matthew Pavlich appears by arrangement with TLA Australia
9.00am Banners in the Terrace Awards 9.15am Session 5 The State Of Play
A conversation around the inside of Australian politics – both Federal and State - from two master commentators exploring what it all means for the many and varied issues facing Australians today.
Liam Bartlett, 60 Minutes reporter, award winning broadcaster and journalist
Paul Murray, Former Editor of The West Australian, broadcaster, award winning journalist
Liam Bartlett and Paul Murray appear by arrangement with Cheri Gardiner & Associates
10.15am – 11.00am Refreshments
Page 28 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 7
11.00am Session 6 Concurrent sessions
All delegates will be asked to indicate session preference when registering to assist with venue planning.
Funding, More Funding and a Fire Service
The Special Inquiry into the Waroona Fire made a number of recommendations that have the potential to change the Emergency Management landscape. The previous State Government had accepted all of the recommendations and in 2017, the Local Government sector has been engaged on a number of fronts: in the development of a submission to the independent review of the Emergency Services Levy (ESL); as a member of an interagency working group to tackle the long standing issues associated with the Western Australian Natural Disaster Relief and Recovery Arrangements (WANDRRA); and as a stakeholder with a vested interest in the possible creation of a rural fire service. This year is all about funding, more funding and a possible new fire service.
These three bodies of work are fundamental to the way in which the Emergency Management arrangements operate and have implications on the current roles and responsibilities of Local Government. This session will provide an opportunity for you to hear from some of those leading these projects. You will be provided with an update on the status of the projects, likely impacts on the sector and opportunities for engagement. A panel discussion based on your questions from the floor will allow you to ask those burning questions on these critical issues.
Delivering Change with the NDIS
The Federal Government is introducing the National Disability Insurance Scheme (NDIS) in July 2017. The $22 billion scheme is the biggest social policy program since Medicare but unlike other states and territories, which will operate under a centralised system, the WA NDIS will be locally-administered and run by the State Government through the Disability Services Commission. There is an expectation that Local Government will understand, respond to and support the new self-service system being introduced.
Local Government has a responsibility under the WA Disability Services Act 2003 to make provision for services and infrastructure that support people with disabilities to participate Disability Access and Inclusion plans (DAIPs). This session will explore the new scheme, the role of Local Government and what it means for your communities.
Welcome to the Community
Did you know nearly 30 per cent of Western Australians are born overseas? Today, WA is the state with the highest proportion of migrants in its resident population, with around one in three people born overseas. And did you also know, WA also has the fastest growing population of all the States and Territories?
Thriving communities which support the diversity of people’s different backgrounds and their circumstances are appreciated and positively valued. In this context Local Government needs to be adaptive and ready to deliver policy and services which support community cohesion and promote trust. This session will explore how Local Government can encourage and foster welcoming communities.
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Field Trip: Perth Stadium II
An exclusive opportunity for twenty (20) Full Delegates to enjoy a behind the scenes tour of the Stadium structure including a sneak peek of the team facilities and premium product areas plus a close-up view of the surrounding Stadium Park.
Tour attendees will hear about the fan-first initiatives, including the state-of-the- art Stadium technology being installed in the venue, have the opportunity to sit in seats, view the artwork surrounding the Stadium and in the surrounding Park, plus see the latest progress on the new Swan River Pedestrian Bridge and Perth Stadium Station.
Please refer to the end of the Program for more information on this Field Trip.
Field Trip: Balcatta Recycling Centre
This is your opportunity to join an exclusive tour of the newly refurbished City of Stirling Balcatta Recycling Centre. The Recycling Centre is home to a fantastic ‘Tip Shop’ which, after extensive renovations, now boasts an on-site café. The Tip Shop is operated in partnership with Workpower, who offer employment for people with and without disabilities. The Recycling Centre also hosts a Household Hazardous Waste Facility, a free recycled materials and goods drop off and a modern transfer station.
12.45pm – 1.45pm Lunch 1.45pm Session 7 Design Thinking
Idris Mootee is a highly acclaimed strategic innovation expert with a long history of working as an advisor to top executives of Fortune 500 companies. Recognising that many organisations understand the importance of innovation but fall short when it comes to execution, Idris partners with global clients across sectors to identify and implement strategic innovation processes, address critical challenges in innovation program design, and develop new-game strategies.
Idris Mootee, CEO, Idea Couture
Idris Mootee appears by arrangement with Saxton Speakers Bureau
Official Close of the 2017 Local Government Convention 3.00pm - 3.30pm Refreshments 7.00pm – 11.30pm Pre-Dinner Drinks and Gala Dinner, PCEC BelleVue Ballroom
Put aside business for the night and enjoy a three-course meal, beverages, dancing, and an after-dinner laugh by Australian comedian, Dave Hughes.
Page 30 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 9
Perth Stadium Field Trip - Important Information
Due to the considerable interest anticipated and limited space, registration on this tour will be conducted using a ballot system. Following the close of registration on Tuesday, 4 July, all Councils with at least one Full Delegate who have registered interest in attending one of the two offered Perth Stadium Field Trips, will be placed into a draw. The first forty (40) Councils drawn will be notified and asked to nominate one representative to participate in the tour. It will be up to individual Councils on how they decide on the representative.
If you’re interested in participating in this tour, please consider the below conditions before submitting your registration.
• To allow enough time for the tour, attendees may be required to depart during the preceding refreshment break • The Perth Stadium is a construction site and for safety reasons wheelchairs or prams are not permitted. All tour attendees must be of reasonable fitness and able to walk around the site unaided. • Attendees must attend a site safety induction, complete the Multiplex Site Induction Form and wear the supplied Personal Protective Equipment (PPE) before the tour takes place. • All attendees are required to wear long sleeves and long pants. Hard hats, high visibility vests and steel capped safety boots can be provided. • Attendees of each site tour will not be permitted to take photos or video whilst on the tour.
Please note that those interested in joining this tour will be asked to indicate a second preference when registering as a Delegate, should they not be successful during the ballot process.
Page 31 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 10 Partner activities Registration required for all activities – prices include GST
Sundowner in the Trade Exhibition Wednesday, 2 August $60 Opening Welcome Reception 5.30pm – 7.00pm $60 * Please be aware that the Mayors and Presidents’ Reception 5.30pm – 7.00pm usually held on Thursday evening will now be held on Tuesday, 1 August at the PCEC, following the Mayors Thursday, 3 August and Presidents’ Forum. Light Breakfast in the Trade Exhibition Friday, 4 August $30 Breakfast with Matthew Pavlich 8.00am – 8.45am (at the PCEC) $88 Channel 9 Studios 7.30am – 8.45am 10.00am – 12.30pm Take advantage of this opportunity to get a behind-the-scenes Photography Walking Tour look of the most advanced news studio in the Southern Hemisphere. This Nine News Perth tour will give you a greater 8.00am – 12.00pm understanding of how live television is brought to life from Do you know the Rule of Thirds? Discover the answer on start to finish. It includes a peek into the director’s control this snapshot photo walking tour. Professional photographer room, edit suites, news room, makeup and wardrobe and the Rob Miller will teach you how to capture the right photo on two studios. There may even be chance to get behind the your smart phones and digital cameras. desk and read the latest breaking news! Please remember to bring your smart phone, digital camera Channel Nine has given permission for participants to and walking shoes. video and take photos whilst on this tour.
Includes: Channel 9 tour and morning tea Includes: Photographer and morning tea $60 (minimum 10 – maximum 20) $120 (minimum 10 – maximum 20)
Ten Pin Bowling Guildford Walk 11.15am – 2.30pm 9.00am – 3.00pm Step back in time on this trip to Guildford, the third settlement Let the good times roll at an authentic retro ten pin bowling of the Swan River Colony. The first stop is a visit to Guildford alley where the sixties come alive. Here is a chance to show Grammar School, including a guided tour of the historic off all those fancy moves. Guildford Grammar chapel, a look at the “half safe vehicle” Includes: Two games, shoe hire, lunch and transfers and morning tea in the school Dining Hall. It’s then on to the $95 (minimum 10 – maximum 20) National Heritage Precinct of Guildford where a member of the Guildford Historical Society will be our guide. High Tea at Elizabeth Quay Weather permitting a leisurely picnic lunch will be held down by the river at Fisherman’s Wharf, and there will be some free 1.30pm – 4.00pm time at the end of the tour to wander along the James Street precinct to check out the quirky shops. Join us for us for a walk of discovery around Perth’s Elizabeth Quay together with the stories behind the history Includes: Coach transport, morning tea, lunch, Guildford of the area and the works of art. A delectable high tea will Grammar guide, Guildford Historical Society guide follow at an iconic restaurant overlooking the city waters. $150 (minimum 10 – maximum 22) Includes: High Tea (including loose leaf tea and a glass
of bubbles) and a guided tour of Elizabeth Quay $95 (minimum 10 – maximum 20) Page 32 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 11
Pucker Up: The Lip Lab Saturday, 5 August 9.30am – 1.00pm An additional option for Delegates and Partners. Create your own signature lipstick. Do this by selecting your base, colour, flavour, and additive (lip plumper, spf or Ferguson Valley Tour anti-oxidant). This is a fun workshop for the ladies and to be able to wear their signature lipstick to the Gala Dinner and 8.15am – 4.30pm be able to say “I made it”. Shhh… this is the one to discover a little known destination Includes: Lipstick workshop and morning tea within a couple of hours of Perth. After leaving the $110 (minimum 10 – maximum 30) Convention Centre it’s all aboard the Australind Train to Brunswick Junction where we will be met by a local coach company for the scenic drive around the Ferguson Valley. Foraging for Food in Kings Park This is a hidden valley nestled in the lush rolling countryside 1.30pm – 3.30pm with some funky wineries and breweries, one of which will be our lunch stop. If we are lucky we might see a gnome or The bush was the Noongar people’s supermarket. two before heading back to the city by coach. It provided everything they needed, including edible bush tucker plants and important bush medicines for healing Includes: Australind train and comfortable coach transport, minor ailments. On this tour you will see bush tucker and morning tea, lunch, middy size cider/beer tasting, and medicinal plants in their natural environment, and gain a full accompanying guide understanding about the Noongar Six Seasons. A delicious $210 (minimum 15 – maximum 32) afternoon tea infused with traditional herbs and spices is provided to add further to your cultural experience.
Includes: Bush Tucker walk and talk, and afternoon tea $65 (minimum 15 – maximum 25)
Convention Gala Dinner (at the PCEC) 7.00pm – 11.30pm
$120 for partners of Full Delegates and Life Members $190 for all other guests
Page 33 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 12
General information Convention fees Prices are per person and are all inclusive of GST. ONLINE CONVENTION Deadline for all Registrations is Tuesday, 4 July 2017 REGISTRATIONS – Convention Registration a simple process. Full Delegate $1,475 WALGA Life Members Complimentary Visit www.walga.asn.au/LGC17 - then go to the Registration tab to complete your registration online. Day Delegate Registration
Full Delegate fees cover the daily conference Day: Thursday, 4 August $780 program, lunches and refreshments – (includes Sundowner) the Opening Reception on Wednesday, 2 August Day: Friday, 5 August $725 and the Sundowner on Thursday, 3 August.
The Convention Breakfast on Friday morning Optional Extras and Convention Gala Dinner on Friday evening are optional, and a ticket fee applies. Gala Dinner Full Delegate & Partner $120 each WALGA Life Member & Partner $120 each Gala Dinner Only $190 each
Breakfast
ALGWA Breakfast (Thursday) $55 Convention Breakfast with Matthew Pavlich (Friday) $88
Partners/Guests
Opening Reception (Wednesday) $60 Sundowner (Thursday) $60 Lunch (Thursday) $50 Lunch (Friday) $50 Partner Tours Individual tour fees as listed
Please contact WALGA for more information should your partner like to attend a particular conference session.
Elected Member Professional Development – see enclosed leaflet for details.
Page 34 Shire of Woodanilling Agenda 16th May 2017 2017 WA Local Government Convention Information and Registration • 13
Changes to your registration PCEC parking You can modify your online booking at any time before For those requiring daily parking, WALGA can arrange the close of registrations by using the link provided in for a multi-entry (24 hour access) parking space in the your confirmation email. Once you have completed your underground car park at the PCEC at a daily cost of $39. registration, a tax invoice with a confirmation number Parking space requests must be indicated on the registration will be emailed to you. Click on the link and enter your form – please note the non-extendable deadline for these Confirmation Number to make any changes or additions requests is Tuesday, 4 July 2017. to your reservation.
Registration cancellations must be advised in writing prior to the deadline date of Tuesday, 4 July 2017. Thereafter full fees are payable. Alternatively, a registration may be transferred to another member of the Council.
Special requirements Enquiries Special dietary requirements, mobility or any other special needs should be indicated when registering – WALGA will Ulla Wolter, WALGA Marketing use its best endeavours to meet these requests. and Events Officer
T 08 9213 2043 Accommodation F 08 9213 2077 E [email protected] Hotel information and booking forms are available at www.walga.asn.au. Reservations are to be made direct with Information in this brochure is correct at time hotel. Please note that city hotels have limited guest parking of printing but may be subject to change so clarify these arrangements when booking. Inter-venue transfers A limited service will be provided between CBD hotels and the PCEC for the Gala Dinner on Friday evening. The limited transfer schedule will be displayed at the Delegate Service Desk.
The convenient, free and frequent bus services operating within the CBD are recommended for transfers between city hotels and the PCEC – for detailed information on these services go to www.transperth.wa.gov.au - and hotel staff can offer some local advice to guests.
Page 35 Shire of Woodanilling Agenda 16th May 2017
For further information, please contact:
Ulla Wolter, Marketing and Events Officer ONE70 LV1, 170 Railway Parade, West Leederville WA 6007 T (08) 9213 2043 | F (08) 9213 2077 | E [email protected] www.walga.asn.au
PRESENTED BY FOUNDING CORPORATE PARTNER
GREEN + CLEAN ENERGY PRINT ISO 14001, FSC® & Green Stamp level 3 certified. 130kw of solar power, 99% of waste recycled & environmentally friendly inks. Page 36
Shire of Woodanilling Agenda 16th May 2017
10.5. QUOTES FOR RAMM DATA PICK UP
Proponent OPUS & Talis Consultants Owner Location/Address Author of Report Belinda Knight, CEO Date of Meeting 21/03/2017 – 16/05/2017 Previous Reports Nil Disclosure of any Interest File Reference 12.2.8:IQU73 Attachments Proposal from Opus Australia BRIEF SUMMARY 18/10/2017 – Council resolved: “That Council authorises the CEO to seek quotes for a full condition and data pick up survey of all Council Roads, and refers these to the November Council meeting.” BACKGROUND Two “visual condition survey” quotes have been requested, one from OPUS (who provided the data pickup in 2008) and Talis Consultants (who provided data pickup for Shire of York, and who’s valuation comparison Lincoln’s have accepted). STATUTORY/LEGAL IMPLICATIONS Local Government Act 1995 POLICY IMPLICATIONS Purchasing Policy – 54 – applies. FINANCIAL IMPLICATIONS Quote from OPUS: Option 1: Opus provides two experienced data collection professionals to conduct the visual condition survey. Opus will provide their own vehicle. $34,750 Option 2: Opus provides one experienced data collection professional and the Shire provides the other. The Opus employee will carry out the visual survey and the Shire employee will act as the driver and the Shire provides a suitable vehicle. $23,000 The entire duration of the inspections is expected to be approximately two (2) weeks, and the project will be completed by 30 June 2017. Quote from Talis: Talis have advised that they will have their quote to the Shire by Monday 20th March. They are currently negotiating with Shires of Wagin, Katanning and Kojonup and will provide quotes with discounts based on the number of Councils involved. Funds for this project can be sourced from either general revenue or the Road Construction Reserve. STRATEGIC IMPLICATIONS Whilst Council has an adopted Asset Management Plan, significant time and energy has been invested in this review and it would be detrimental to lose that momentum and in turn end up with a less than adequate Integrated Planning suite. CONSULTATION/COMMUNICATION Not required. COMMENT For a saving of $11,750 I am sure I can find a driver and vehicle to undertake this work as per OPUS Option 2 above.
Page 37 Shire of Woodanilling Agenda 16th May 2017
This matter was to be resolved following an on-site information session, however that session did not take place, and given the importance of the need to update our RAMM database, it is presented to Council again for consideration. Opus Australia will provide a brief overview of the benefits of a data pickup and the RAMM database, which will be tabled at the meeting. VOTING REQUIREMENTS Simple Majority
OFFICER’S RECOMMENDATION – ITEM 10.5 QUOTES FOR RAMM DATA PICK UP That Council accepts the quote from Opus Australia at a cost of $23,000 and authorises the CEO to proceed with the data pickup survey as soon as possible.
AUTHORS SIGNATURE
Page 38 Shire of Woodanilling Agenda 16th May 2017
10 March 2017 Opus International Consultants (Australia) Pty Ltd
P +61 8 9340 9900
ABN 79 086 342 065 Belinda Knight Perth Office Chief Executive Officer Level 1, 142 Hasler Road Shire of Woodanilling P O Box 174, Osborne Park WA 6917 Australia
Ref: QN09140
REQUEST FOR QUOTE - VISUAL CONDITION SURVEY
Dear Belinda
In response to your recent request for a Visual Condition survey of the road network within the Shire of Woodanilling (the Shire) Opus International Consultants (Opus) is pleased to provide the Shire with the following offer of service.
Opus has significant proven experience in conducting and delivering this service to Local Governments in Western Australia and welcomes the opportunity to be able to provide the following proposal to work with and assist the Shire in achieving these outcomes.
Visual condition survey of the Shire’s road network and data entry into ROMAN II
Our proposed methodology for this visual condition survey is to undertake a driven survey using experienced data collection professionals on site, in accordance with WALGA Road Visual Condition Assessment Manual – Version 1 2016. Data will be recorded on specifically designed data collection spreadsheets.
Road lengths will be measured to the nearest metre using a trip meter installed in the survey vehicle. All carriageway sections will be recorded in accordance with standard Road Visual Condition Manual conventions, whilst applying minimum section lengths for practicality.
In order to provide the most cost effective and efficient solution for the Shire, Opus would like to provide the Shire with two options for their consideration:
Option 1: Opus provides two experienced data collection professionals to conduct the visual condition survey. Opus will provide their own vehicle.
Option 2: Opus provides one experienced data collection professional and the Shire provides the other. The Opus employee will carry out the visual survey and the Shire employee will act as the driver and the Shire provides a suitable vehicle.
Upon completion of the visual condition survey, all suitable data will be loaded into the Shire’s RAMM database. This will be carried out by one of our experienced RAMM specialists to ensure that the data entered is of the highest possible quality.
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Shire of Woodanilling Agenda 16th May 2017
Fee Schedule
Opus has developed a separate fee for each component of this proposal:
Task Description Fee (ex GST)
Visual condition survey of the Shire’s road network and data
entry into RAMM
Option 1: Opus provides two personnel $34,750
Option 2: Opus provides one person and the Shire $23,000 provides another
Use of Shire Staff
For Option 2, the Shire is to provide one Shire person and a suitable vehicle. The staff member and vehicle must be available for a full week (Monday to Friday) of inspection at a time. Should a Shire person not be available for a full week then Opus will not proceed with the inspections.
The entire duration of these inspections is expected to be approximately 2 weeks. Opus will liaise with the Shire on a weekly basis to determine when these resources will be available.
Note that this option is preferable as the Council Staff member receives training on data collection which will be useful in the future.
Time frame
Opus notes your request to complete the project prior to June 2017. If the contract is awarded by the end of March 2017 we would anticipate completing the project prior to the date you require.
Assumptions and Exclusions
In developing our fee proposal, the following assumptions have been made:
The visual condition survey fee is based on the road lengths currently recorded in the Shire’s RAMM database – that being 105km of sealed road and 425km of unsealed road; That the roads to be surveyed are accurately recorded in the RAMM database; For Option 2, the Shire will provide one staff member and a suitable vehicle to assist Opus with the visual condition survey at no extra cost; Accommodation has been included in the fee. Should the Shire have suitable accommodation available, the fee can be revised; RAMM updating will occur from the Opus Perth office; Should any critical errors or omissions be discovered that are outside our control, Opus would not continue without a clear and documented decision on a resolution or the use of valid assumptions; The cost of obtaining and maintaining any or all approvals which are required for the lawful implementation and completion of the project are excluded; and Any and all services not explicitly included in this proposal are implicitly excluded.
The following items are excluded due to the unknown nature and extent, but can be provided at an agreed fee:
Updating treatment lengths in RAMM Updating/adding missing road sections Updating inventory
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Shire of Woodanilling Agenda 16th May 2017
Updating RAMM with works done on the network
Conditions of Engagement
The services described above will be delivered in accordance with the current issue of the Consult Australia Short Form Contract, unless agreed otherwise, with an amendment to the liability cap of a maximum of 5x the project fee paid.
We sincerely hope that our proposal meets with your approval. If you require additional information or wish to clarify any aspect of this proposal, please don’t hesitate to contact me on (08) 9340 9910 or via email at [email protected]
Regards
Ian Thew Business Development and Strategy Manager, SA-NT-WA, Partner
Page 41 PAGE 3 OF 3 www.opus.com.au
Shire of Woodanilling Agenda 16th May 2017
10.6. CESM RENEWAL OF CONTRACT
Proponent DFES Owner Shires of Woodanilling, West Arthur and Narrogin Location/Address Author of Report Belinda Knight, CEO Date of Meeting 16/05/2017 Previous Reports 18/08/2015 – 11/04/2017 Disclosure of any Interest NIL File Reference 5.3.4 Attachments Nil BRIEF SUMMARY To consider the renewal of the agreement with DFES for the provision of a Community Emergency Services Manager. BACKGROUND The current contract with the existing CESM expires on 30/06/2017, and the original structure of the Shires of Woodanilling, West Arthur and Wagin was amended late 2016 to remove the Shire of Wagin. Both Woodanilling and West Arthur CEO’s have identified that there is (a) not enough work for a CESM full-time between the two Shires, and (b) neither Shire has the financial capacity to fund a full-time position. DFES have advised that reducing the hours is not acceptable to them. This leaves the Shire with three options: 1. Leave the scheme and manage the CESM role in-house 2. Continue with the scheme and partner with Shires of Kent & Lake Grace; or 3. Continue with the scheme and partner with the Shire of West Arthur and Shire of Boddington/Narrogin. What ever decision is made it has to be made at this meeting. STATUTORY/LEGAL IMPLICATIONS Local Government Act & Bush Fires Act. POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Currently the contract costs in the order of $12,000, future costs could be in the order of $16,000 per annum. If Council were to handle the role in-house, then the cost would be significantly less, and enable Shire staff to re-connect with the volunteers. STRATEGIC IMPLICATIONS Theme 3: Civic Leadership Law & Order VISION • Within the scope and ability of the Council, provide a safe and crime free community OBJECTIVES • To increase public awareness and empowerment of the community’s role in crime prevention, animal control and fire management. STRATEGIES • By the development of a Crime Prevention Plan through consultation and information sharing with the community and relevant authorities.
Page 42 Shire of Woodanilling Agenda 16th May 2017
LO2 – Implementation of Fire Management Plan adopted recommendations including, but not limited to: • -Policies • Committees • Consideration of Town Brigade LO6 Local Emergency Management to ensure preparedness for local emergencies CONSULTATION/COMMUNICATION DFES, and the Shire of West Arthur CEO and I have met on a couple of occasions, without resolution at this stage. COMMENT It is both the CEO’s and current CESM’s opinion that this role could be managed in-house with existing staff. The current CESM has indicated that she would be willing to set up a hand-over process and training path for staff to enable the change to be as seamless as possible. She would also liaise with DFES to ensure the same outcome. VOTING REQUIREMENTS Simple majority OFFICER’S RECOMMENDATION – ITEM 10.6 – CESM RENEWAL OF CONTRACT That Council withdraw from the CESM scheme, and manage the role in-house.
AUTHORS SIGNATURE
Page 43 Shire of Woodanilling Agenda 16th May 2017
11. OTHER OFFICER’S REPORTS Nil 12. ELECTED MEMBERS’ MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil 13. MOTIONS WITHOUT NOTICE BY PERMISSION OF THE COUNCIL 13.1. COUNCILLORS
13.2. OFFICERS
14. ITEMS LISTED FOR INFORMATION 14.1. ADOPTION OF INFORMATION REPORTS
RECOMMENDATION – INFORMATION REPORT 16/05/2017 That Council endorses the information contained in the following information report.
14.2. OFFICER’S INFORMATION REPORTS DEPUTY CEO WATTLEVILLE
The Wattleville build is nearing completion, the painter was onsite Thursday identifying any touch ups that need attention. There will be workers attending on the 15th and 16th May who will be working through the snag list and finishing a few items off. The new clothes lines are on order and hope to be fitted by the end of the month. The DCEO will be meeting with Greg White on Tuesday to check through the properties. The Community Development Committee will need to meet to discuss what landscaping will be required for the units, once a decision is made the DCEO can then look for quotes to fit out the reticulation.
LEMP
The Landfill Environmental Management Plan has been reviewed and updated all that is remaining to complete the document is update the diagrams, it was discussed with the CEO that we may need some professional involvement with the design of these diagrams ( if we actually need to have them in this document). Considerable changes have been made to bring this document up to date with involvement from both the Ranger/Tip Attendant and the CESM.
FITNESS EQUIPMENT
Lottery West have been approached and their Community Outdoor Spaces is the grant that suits our project. Lottery West require a monetary co contribution for this funding from the Shire but it doesn’t stipulate a requirement for a percentage of the project cost like The Department of Sport and Recreation demand. The DCEO has also approached 2 Outdoor Fitness Equipment suppliers being: - Forpark Australia and Kompan Australia. They have provided catalogues and some pricing of equipment also ideas on combinations of equipment for our project. The next stage is to decide on where we are going to place the equipment, which items of equipment we require and what type of surface is suitable for the area. We also need to take into account our DAIP as this will significantly guide our decision on all of
Page 44 Shire of Woodanilling Agenda 16th May 2017
these decisions. The DCEO is working towards a proposal taking into account all of the above requirements and will present it at the next Council meeting in June.
14.3. MONTHLY FINANCIAL REPORTS – FOR THE PERIOD 01/07/2016 – 30/04/2017 Limited financial reports due to the CEO being away on personal leave.
SHIRE OF WOODANILLING STATEMENT OF COMPREHENSIVE INCOME BY PROGRAM
NOTE 30/06/2017 30/04/2017 Proportional Variance Comment Budget Actual Budget $ $ $ REVENUE Governance 3,290 3,582 2,742 840 General Purpose Funding 1,460,973 1,249,550 1,217,478 32,072 Rates raised in July Law, Order, Public Safety 51,065 43,683 42,554 1,129 Health 300 285 250 35 Education and Welfare 72,480 52,002 60,400 (8,398) NRAS Less than expected Housing 13,970 11,836 11,642 194 Community Amenities 32,450 28,514 27,042 1,472 Recreation and Culture 2,700 2,771 2,250 521 Transport 259,260 228,718 216,050 12,668 Transport Licensing Clearing Acc. Standpipe Income lower than Economic Services 20,000 4,499 16,667 (12,168) expected Other Property and Services 29,590 30,314 29,590 724 1,946,078 1,655,754 1,626,663 29,091
EXPENSES (Including committed costs) Governance (170,650) (132,897) (142,208) 9,311 Expenses lower than expected General Purpose Funding (13,200) (8,419) (11,000) 2,581 Law, Order, Public Safety (127,980) (90,036) (106,650) 16,614 ESL expenses lower than expected Health (45,000) (38,138) (37,500) (638) Education and Welfare (38,500) (37,195) (32,083) (5,112) increase in depn costs Housing (52,165) (47,982) (43,471) (4,511) Community Amenities (141,960) (95,204) (118,300) 23,096 Expenses lower than expected Recreation & Culture (205,700) (160,865) (171,417) 10,552 Expenses lower than expected Transport (1,959,080) (1,383,153) (1,632,567) 249,414 Transport Licansing Clearing Acc Standpipe expenses lower than Economic Services (53,825) (30,584) (44,854) 14,270 expected Other Property and Services (23,890) (94,086) (23,890) (70,196) Plant Depn to be allocated (2,831,950) (2,118,558) (2,363,940) 245,382 NON-OPERATING GRANTS, SUBSIDIES AND CONTRIBUTIONS Health 615,000 620,393 615,000 5,393 Grant paid in advance Transport 827,566 402,930 689,638 (286,708) Only 40% Grants claimed 1,442,566 1,023,323 1,304,638 (281,316) 0 ` STATEMENT OF COMPREHENSIVE INCOME BY PROGRAM
NOTE 30/06/2017 30/04/2017 Proportional Variance Comment Budget Actual Budget $ $ $ PROFIT/(LOSS) ON DISPOSAL OF ASSETS (Refer Note 4) Transport 0 1,364 1,364 Economic Services 0 0 0 0 0 1,364 0 1,364 0 0 Other comprehensive income 0 0 0 0 NET RESULT 556,694 561,883 567,362 (5,479) 0
Page 45 Shire of Woodanilling Agenda 16th May 2017
Page 46 Shire of Woodanilling Agenda 16th May 2017
BALANCE AT DESCRIPTION 30-Apr-17 Curre nt Asse ts Municipal Cash at Bank $429,832 Reserve Cash at Bank $764,599 Debtors $108,313 Inventories $29,842 TOTAL CURRENT ASSETS $1,332,586
Current Liabilities Sundry Creditors $172,012 Employment Provisions $145,333 TOTAL CURRENT LIABILITIES $317,344
NET CURRENT ASSETS $1,015,241
Non Current Assets Shares & Investments $87,576 Land & Buildings $6,996,684 Furniture & Equipment $45,189 Plant & Equipment $1,643,966 Infrastructure Assets $19,086,151 TOTAL NON CURRENT ASSETS $27,859,566
Non Current Liabilities Employment Provisions $20,456 TOTAL NON CURRENT LIABILITIES $20,456
NET NON CURRENT ASSETS $27,839,110
TOTAL NET ASSETS $28,854,351
EQUITY Retained Surplus $12,273,859 Change in net assets from Operations $604,538 Transfer to/from Reserves TOTAL ACCUMULATED SURPLUS $12,878,397
Cash Backed Reserves Plant Replacement Reserve $291,699 Building Reserve $137,353 Affordable Housing Reserve $356 Office Equipment Reserve $12,620 Halls & Recreation Reserve $113,725 Road Construction Reserve $208,847 Restricted Asset Reserve $0 TOTAL CASH BACKED RESERVES $764,599
Revaluation Reserves Land & Buildings Revaluation Reserve $3,303,166 Plant & Equipment Revaluation Reserve $439,679 Roads Revaluation Reserve $11,468,511 TOTAL REVALUATION RESERVES $15,211,356
TOTAL EQUITY $28,854,351
Page 47 Shire of Woodanilling Agenda 16th May 2017
14.4. MONTHLY RATES REPORTS – FOR THE PERIOD ENDING – 30/04/2017
OUTSTANDING RATES 30/04/2017 Description Balance Rates $ 28,883.71 Legal charges $ 5,559.88 Penalty charges $ 7,734.48 Other Charges $ - Instalment admin Fee $ 20.17 Instalment interest $ 35.99 Fire breaks $ 1,729.00 ESL Penalty $ 622.76 Sub total $ 44,585.99 Rubbish removal $ 4,381.03 Sub total $ 4,381.03 ESL $ 2,702.13 Sub total $ 2,702.13 Excess -$ 5,232.47 Sub total -$ 5,232.47 Grand total $ 46,436.68 Rates outstanding as at 30/04/2016 $51,565.37 OUTSTANDING DEBTORS The following 90+ days sundry debtors remain outstanding as of 05/05/2017 CLIENT # DETAILS AMOUNT 98 Hire of facilities $133.68 20384 (A281) Block slashing as per firebreak notice $621.39 90614 Standpipe charges 8.14 90552 Staff reimbursement (salary deductions) $104.32 25 Water reimbursement (ex-employee) 29.67 20897 Block slashing as per fire break notice $403.43 90498 Block slashing as per firebreak notice $2342.15 9 Block slashing as per fire break notice $172.90 57 Planning Fee $890.60 102 Standpipe charges $90.86 326 Mosquito Fogging $22.00 138 Complex charge 2016/17 $46.17 Interest write offs $4.61 Total $4869.92 Total Sundry Debtors Outstanding 30 Days and less 60 Days 90 Days or greater Total $0.00 $3030.26 $4869.92 $7900.18
Page 48 Shire of Woodanilling Agenda 16th May 2017
14.5. SCHEDULE OF ACCOUNTS PAID FOR THE PERIOD 01/04/2017 –30/04/2017
Chq/EFT Date Name Description Inv Amount Payment Amount EFT1876 06/04/17 Shire of Lake Grace -$ 203.50 27/03/17 4WDL Executive Officer $ 203.50 EFT1877 06/04/17 Dwanie Cooper -$ 340.00 29/03/17 Payroll deductions $ 170.00 05/04/17 Payroll deductions $ 170.00 EFT1878 06/04/17 Woodanilling Men's Shed -$ 850.00 26/03/17 Small picnic table $ 200.00 15/03/17 Large picnic table $ 650.00 EFT1879 06/04/17 Moore Stephens -$ 550.00 27/03/17 Budget Manual $ 550.00 EFT1880 06/04/17 BW Truck Parts -$ 145.28 01/03/17 Filters $ 145.28 EFT1881 06/04/17 Griffin Valuation Advisory -$ 3,520.00 31/03/17 Land & Building $ 3,520.00 valuation EFT1882 06/04/17 White Building Co -$ 2,150.00 01/03/17 Variation 5 $ 2,150.00 EFT1883 06/04/17 Tudor House (WA) -$ 126.50 07/03/17 Banner $ 126.50 EFT1884 06/04/17 LGIS Risk Management -$ 2,186.80 29/03/17 RRC Program $ 2,186.80 EFT1885 06/04/17 BKW Cooperative -$ 134.70 20/02/17 Groceries $ 94.83 20/03/17 Groceries $ 39.87 EFT1886 06/04/17 Courier Australia -$ 15.10 31/03/17 Freight $ 15.10 EFT1887 06/04/17 Staff Lotto -$ 130.00 29/03/17 Payroll deductions $ 65.00 05/04/17 Payroll deductions $ 65.00 EFT1888 06/04/17 GSFS -$ 13,093.88 24/03/17 Bulk diesel $ 5,385.78 31/03/17 Fuel card purchases $ 2,137.55 08/03/17 Bulk diesel $ 5,570.55 EFT1889 06/04/17 Shire of Kojonup -$ 2,235.24 17/03/17 EHO & Building services $ 2,235.24 EFT1890 06/04/17 PCS -$ 85.00 31/03/17 Disaster recovery $ 85.00 support EFT1891 06/04/17 Hitachi -$ 100.17 21/03/17 Isolater $ 100.17 EFT1892 06/04/17 DFES -$ 7,859.70 21/02/17 ESL 3rd Quarter $ 7,859.70 EFT1893 06/04/17 Westrac -$ 40.13 10/03/17 Air filter $ 40.13 EFT1894 06/04/17 Best Office Systems -$ 155.16 29/03/17 Copier contract $ 155.16 EFT1895 06/04/17 Staff Christmas Club -$ 630.00 29/03/17 Payroll deductions $ 305.00 05/04/17 Payroll deductions $ 325.00 EFT1896 06/04/17 Shire of Broomehill Tambellup -$ 1,557.73 28/03/17 BBF Appl contribution $ 1,557.73 EFT1897 06/04/17 RSPCA WA -$ 10.00 29/03/17 Payroll deductions $ 5.00
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Chq/EFT Date Name Description Inv Amount Payment Amount 05/04/17 Payroll deductions $ 5.00 EFT1898 06/04/17 Nurrunga Communications -$ 39.00 23/03/17 Parts $ 39.00 EFT1899 06/04/17 T & S Freight -$ 252.85 31/03/17 Freight $ 252.85 EFT1900 13/04/17 Dwanie Cooper -$ 170.00 12/04/17 Payroll deductions $ 170.00 EFT1901 13/04/17 White Building Co -$ 76,305.36 16/03/17 Progress payment #10 $ 76,305.36 EFT1902 13/04/17 Synergy -$ 503.40 03/04/17 Street lighting $ 503.40 EFT1903 13/04/17 BKW Cooperative -$ 154.95 01/04/17 Milk jugs $ 70.00 10/04/17 Catering $ 45.68 21/03/17 Refreshments $ 39.27 EFT1904 13/04/17 Blights Auto Electrics -$ 80.00 28/03/17 Parts $ 80.00 EFT1905 13/04/17 Shire of Wagin -$ 207.90 17/03/17 Bus hire $ 207.90 EFT1906 13/04/17 Staff Lotto -$ 65.00 12/04/17 Payroll deductions $ 65.00 EFT1907 13/04/17 Woodanilling CWA -$ 135.00 11/04/17 Catering $ 135.00 EFT1908 13/04/17 Beaurepaires Wagin -$ 2,644.53 02/03/17 Tyre repair $ 159.85 08/03/17 Tyres & fitting $ 532.50 08/03/17 Tyres & fitting $ 514.36 21/03/17 Tyres & fitting $ 1,437.82 EFT1909 13/04/17 Staples -$ 61.41 10/04/17 Stationary $ 61.41 EFT1910 13/04/17 CHP -$ 1,026.30 09/04/17 Flu vaccinations $ 1,026.30 EFT1911 13/04/17 Katanning Hardware -$ 63.98 21/03/17 Parts $ 63.98 EFT1912 13/04/17 Staff Christmas Club -$ 325.00 12/04/17 Payroll deductions $ 325.00 EFT1913 13/04/17 RSPCA WA -$ 5.00 12/04/17 Payroll deductions $ 5.00 EFT1914 13/04/17 Widespread Contracting -$ 330.00 10/04/17 Clear oval sump $ 330.00 EFT1915 13/04/17 Katanning St John Ambulance -$ 930.85 31/03/17 First aid supplies $ 930.85 EFT1916 13/04/17 Core Business Australia -$ 3,250.50 31/03/17 Project Management $ 3,250.50 EFT1917 13/04/17 Marjorie Winstanley -$ 292.00 18/04/17 Sitting Fees - Apr 17 $ 292.00 DD1459.1 05/04/17 NAB - Credit Card -$ 37.99 02/03/17 Westnet charges $ 13.99 13/03/17 Survey Monkey fees $ 24.00 DD1463.1 05/04/17 WA Super -$ 1,173.34 05/04/17 Super contributions $ 884.23 05/04/17 Payroll deductions $ 178.70 05/04/17 Payroll deductions $ 17.81 05/04/17 Payroll deductions $ 50.00
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Chq/EFT Date Name Description Inv Amount Payment Amount 05/04/17 Payroll deductions $ 42.60 DD1463.2 05/04/17 MLC Nominees -$ 50.28 05/04/17 Payroll deductions $ 21.86 05/04/17 Super contributions $ 28.42 DD1463.3 05/04/17 OnePath Custodians -$ 193.92 05/04/17 Payroll deductions $ 46.17 05/04/17 Super contributions $ 147.75 DD1463.4 05/04/17 Australian Superannuation -$ 381.65 05/04/17 Payroll deductions $ 47.02 05/04/17 Payroll deductions $ 10.00 05/04/17 Super contributions $ 324.63 DD1463.5 05/04/17 CBUS Superannuation -$ 371.26 05/04/17 Payroll deductions $ 68.87 05/04/17 Super contributions $ 302.39 DD1463.6 05/04/17 Hesta -$ 432.62 05/04/17 Payroll deductions $ 67.60 05/04/17 Payroll deductions $ 35.40 05/04/17 Super contributions $ 329.62 DD1463.7 05/04/17 North Personal Super -$ 105.96 05/04/17 Super contributions $ 105.96 DD1464.1 13/04/17 Telstra -$ 676.18 25/03/17 Mobile charges $ 676.18 DD1471.1 12/04/17 WA Super -$ 1,371.48 12/04/17 Super contributions $ 1,080.59 12/04/17 Payroll deductions $ 178.70 12/04/17 Payroll deductions $ 19.59 12/04/17 Payroll deductions $ 50.00 12/04/17 Payroll deductions $ 42.60 DD1471.2 12/04/17 MLC Nominees -$ 110.70 12/04/17 Payroll deductions $ 16.47 12/04/17 Super contributions $ 94.23 DD1471.3 12/04/17 OnePath Custodians -$ 193.92 12/04/17 Payroll deductions $ 46.17 12/04/17 Super contributions $ 147.75 DD1471.4 12/04/17 Australian Superannuation -$ 363.99 12/04/17 Payroll deductions $ 47.02 12/04/17 Payroll deductions $ 10.00 12/04/17 Super contributions $ 306.97 DD1471.5 12/04/17 CBUS Superannuation -$ 371.26 12/04/17 Payroll deductions $ 68.87 12/04/17 Super contributions $ 302.39 DD1471.6 12/04/17 Hesta -$ 432.62 12/04/17 Payroll deductions $ 67.60 12/04/17 Payroll deductions $ 35.40 12/04/17 Super contributions $ 329.62 DD1471.7 12/04/17 North Personal Super -$ 105.96 12/04/17 Super contributions $ 105.96 DD1479.1 19/04/17 WA Super -$ 1,314.09 19/04/17 Super contributions $ 1,019.05 19/04/17 Payroll deductions $ 178.70 19/04/17 Payroll deductions $ 23.74 19/04/17 Payroll deductions $ 50.00 19/04/17 Payroll deductions $ 42.60 DD1479.2 19/04/17 MLC Nominees -$ 76.31 19/04/17 Payroll deductions $ 18.17
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Chq/EFT Date Name Description Inv Amount Payment Amount 19/04/17 Super contributions $ 58.14 DD1479.3 19/04/17 OnePath Custodians -$ 193.92 19/04/17 Payroll deductions $ 46.17 19/04/17 Super contributions $ 147.75 DD1479.4 19/04/17 Australian Superannuation -$ 252.19 19/04/17 Payroll deductions $ 47.02 19/04/17 Payroll deductions $ 10.00 19/04/17 Super contributions $ 195.17 DD1479.5 19/04/17 CBUS Superannuation -$ 371.26 19/04/17 Payroll deductions $ 68.87 19/04/17 Super contributions $ 302.39 DD1479.6 19/04/17 Hesta -$ 432.62 19/04/17 Payroll deductions $ 67.60 19/04/17 Payroll deductions $ 35.40 19/04/17 Super contributions $ 329.62 DD1479.7 19/04/17 North Personal Super -$ 105.96 19/04/17 Super contributions $ 105.96 DD1482.1 26/04/17 WA Super -$ 1,259.25 26/04/17 Super contributions $ 977.26 26/04/17 Payroll deductions $ 178.70 26/04/17 Payroll deductions $ 10.69 26/04/17 Payroll deductions $ 50.00 26/04/17 Payroll deductions $ 42.60 DD1482.2 26/04/17 MLC Nominees -$ 90.39 26/04/17 Payroll deductions $ 21.52 26/04/17 Super contributions $ 68.87 DD1482.3 26/04/17 OnePath Custodians -$ 193.92 26/04/17 Payroll deductions $ 46.17 26/04/17 Super contributions $ 147.75 DD1482.4 26/04/17 Australian Superannuation -$ 269.84 26/04/17 Payroll deductions $ 47.02 26/04/17 Payroll deductions $ 10.00 26/04/17 Super contributions $ 212.82 DD1482.5 26/04/17 CBUS Superannuation -$ 371.26 26/04/17 Payroll deductions $ 68.87 26/04/17 Super contributions $ 302.39 DD1482.6 26/04/17 Hesta -$ 432.62 26/04/17 Payroll deductions $ 67.60 26/04/17 Payroll deductions $ 35.40 26/04/17 Super contributions $ 329.62 DD1482.7 26/04/17 North Personal Super -$ 105.96 26/04/17 Super contributions $ 105.96 Total -$134,804.64
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14.6. CORRESPONDENCE & MINUTES FOR INFORMATION The following documents are available upon request. ID DATE FILE DESCRIPTION WHO FROM BA191 28/04/2017 10.3.1 Discussion Paper on Third Party Appeal Rights in Planning and WALGA Planning Excellence Breakfast CI128 06/04/2017 13.1.9 GSDC Interim Report for rebranding project - report on Hidden Treasures milestone achievements ICR1002 07/04/2017 4.1.17 Notice of WALGA AGM & Procedural Information for WALGA Submission of Motions 2/08/3017 Perth NO33 27/04/2017 4.1.33 Tour of Premier Mill Development - Program for 27/04/2017 Cr Shire of Katanning Thomson, Young & CEO attended NO34 08/05/2017 4.1.5 Regional Training Opportunity - seeking expressions of interest Shire of Dumbleyung
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14.7. STATUS REPORT FROM PREVIOUS MEETINGS STATUS REPORT
Agenda Completed Date Date File Ref Resolution Response/Actions Required Update Item No & Ref 19/04/2016 9.1 Review Woodanilling Landfill 1. Review current plan and update where necessary DCEO & Ranger have completed the report, NIP35 Environmental Management Plan to be 2. Provide progress reports to Council diagrams to be updated will be completed completed by March 2017 for June meeting, DCEO reporting at May meeting 16/08/2016 Local Law - Woodanilling Cemetery 1. Review CEO dealing 20/12/2016 (Reserve 356/1156) 2. Update if applicable Repeal LL in due course. 3. Repeal if deemed obsolete 21/09/2016 8 5.1.1 CEO to write to the Minister for DFES and CEO dealing our local Member expressing concerns regarding the breakdown in relationship between the Department and volunteers. 18/10/2016 10.2 4.3.4 2016/2017 Budget Discrepancy That Council directs the CEO to provide the required CEO dealing ICR854 ICR843 information to the November 2016 Council meeting, Noted – awaiting outcome of Audit. & and in turn the Department of Local Government and Advised Dept Audit not received in time for ICR854 Communities. Nov or Dec meeting. 15/03/2107 – Audit still not finalised. 20/12/2016 10.7 10.3.1 Planning in Bush Fire Prone Areas That Council directs the CEO to: Lushfire dealing. IEM694 • Prepare a report to be submitted to Council to Reminder emailed 27/03/2017 consider the implications of farm buildings and farm sheds. • Prepare a draft Local Planning Policy to identify suitable more pragmatic administration of the Local Planning Scheme Regulations in relation to BAL assessments and having due regard to SPP3.7 Planning in Bushfire Prone Areas. • Seek clarification from the WAPC on the issue of BAL Assessment (basic) where only part of a lot is designated on the bushfire prone 21/02/2017 4 Michelle Sampson – Drainage concerns Lot CEO to facilitate on-site meeting with one Councillor CEO dealing – delegated to WS to arrange 01/03/2017 90 Burt Road. and the Works Supervisor to inspect the site and meeting with Michelle & Cr Thomson OCR984 recommend a course of action.
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Agenda Completed Date Date File Ref Resolution Response/Actions Required Update Item No & Ref 21/02/2017 9.1 17.1.5: Making of Health Local Law 1. That Council, under the powers conferred by the CEO dealing ICR605 ICR605 Local Government Act 1995 and under all other West Australian Newspaper Advertising powers enabling it, resolves to make the Shire of Great Southern Herald 01/03/2017 Woodanilling Health Local Law 2017. Wongi Closing 2. Purpose: To provide a statutory means to Email DOH & DLGC copy of state-wide advert 14/04/2017 effectively control issues that have the ability to & draft LL 15/03/2017 adversely impact on the health and well-being of the community. 3. Effect: To allow health related issues to be sufficiently controlled so as to provide an acceptable standard for the maintenance of public health in the community.. 4. Give Statewide public notice stating that — • the local government proposes to make a local law the purpose and effect of which is summarised in the notice; • a copy of the proposed local law may be inspected or obtained at any place specified in the notice; • submissions about the proposed local law may be made to the local government before a day to be • specified in the notice, being a day that is not less than 6 weeks after the notice is given; and • Submit to the Minister for Health and Minister for Local Government a copy of the proposed local law.
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Agenda Completed Date Date File Ref Resolution Response/Actions Required Update Item No & Ref 21/02/2017 9.1 17.1.5: Making of Animals Environment & 1. That Council, under the powers conferred by the CEO dealing OCR31 OCR31 Nuisance Local Law Local Government Act 1995 and under all other West Australian Newspaper Advertising powers enabling it, resolves to make the Shire of Great Southern Herald 01/03/2017 Woodanilling Animals, Environment and Nuisance Wongi – with FAQ Closing Local Law 2014. Email DOH & DLGC copy of state-wide advert 14/04/2017 2. The purpose of this Local Law is to be used as a & draft LL 15/03/2017 tool for Compliance Officers when dealing with properties that have refuse, rubbish or disused materials, and to limit the numbers of animals that may be kept on properties within the townsite, both of which may not be captured by the Town Planning Scheme or Health Act. 3. The effect of the local law is to control the level of waste and numbers of animals on occupied or vacant properties that do not correspond with other properties in the surrounding area. 4. Give Statewide public notice stating that — • the local government proposes to make a local law the purpose and effect of which is summarised in the notice; • a copy of the proposed local law may be inspected or obtained at any place specified in the notice; • submissions about the proposed local law may be made to the local government before a day to be specified in the notice, being a day that is not less than 6 weeks after the notice is given; and • Submit to the Minister for Health and Minister for Local Government a copy of the proposed local law.
18/10/2016 10.1 4.1.39 Integrated Planning – Infrastructure Assets That Council authorises the CEO to seek quotes for a CEO dealing 28/02/2017 IEM558 full condition and data pick up survey of all Council Quotes sought from Opus & Talis Consultants IQU73 Roads, and refers these to the November Council – see Agenda 21/03/2017 meeting. Deferred pending information session on 10/04/2017
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Agenda Completed Date Date File Ref Resolution Response/Actions Required Update Item No & Ref 21/03/2017 10.1 12.2.8: Consideration of quotes for RAMM data That Council prior to accepting any quotes, invites Sophie preparing invitation IQU73 IQU73 pickup representatives from Talis Consultants to attend Date set – Monday 10/04/2017 11am at Woodanilling to give a briefing on what the condition Pavilion survey and data pickup will entail and what Council MEETING CANCELLED – rescheduled for 3pm can expect from the final result, and that the Shires of 16/05/2017. Katanning, Wagin, Kojonup, and other 4WDL Shires be invited to attend.
21/03/2017 10.2 12.1.3 Outcomes from road inspection That Council directs the CEO to prepare a Draft 5 Year CEO dealing Road Program – 2018/19 – 2023/24 for adoption by Council no later than the May Council meeting. 21/03/2017 11.1 7.1.2: Outcomes of Fitness Survey That Council authorises the CEO to: DCEO has investigated funding opportunities NCI87 NCI87 1) Seek quotes for the provision of outdoor and sourced suppliers of outdoor gym fitness equipment to be located at Centenary Park and equipment will be reporting at May meeting. the Woodanilling Oval, for referral to the 2017/2018 Budget; and 2) Pursue funding options to ensure the cost of the equipment has minimal impact on Council’s rates
21/03/2017 9.2 Outcomes from TPW Committee: 5.1 5 Year Road Program
Prepare road program from 2019/20 – Using notes from this meeting, Asset Management CEO/WS 2022/23 Plan & Long Term Financial Plan Data Cost program to fit with AMP & LTFP CEO Prepare draft program for consideration by TPW CEO/WS Committee 5.3 Roads 2030 – Robinson Road
Prepare report justifying change from Type Investigate and compile data CEO 5 to Type 6 Submit Report to Main Roads for If approved by Main Roads, make funding application CEO reclassification in Roads 2030. for new works – 2018/19 Year
11/04/2017 10.1 4.3.4: Annual Report 2015/2016 1) Pursuant to Section 5.54(1) instruct the CEO Annual report prepared and included in May ICR998 to prepare the Annual Report for the financial year Agenda. ended 30 June 2016, in preparation for the May 2017 Advertising to be set for June meeting. Council meeting; and
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2) Pursuant to Section 5.29(1)(a)(b) LGA 1995, give local public notice of the Annual Electors’ Meeting to be held on Tuesday 16th May 2017 at 7:00pm. 11/04/2017 10.2 5.3.4 CESM Renewal of Contract After extensive discussion without resolution, it was Pending agreed that a meeting be convened between the CBFCO, Deputy CBFCO, the Shire President, Deputy Shire President, the CEO & Deputy CEO as soon as practical, to discuss a way forward on this matter 11/04/2017 13.1.1 Radio Re-transmission – Vision Radio That Council approve the installation of a radio re- CEO dealing transmission facility for Vision Radio at the Woodanilling Recreation Shed. 11/04/2017 13.1.2 12.3.2: Plant Replacement – Roller That Council approve the purchase of the Pacific Multi Purchased and delivered. NIR24 Tyred Roller from the Shire of Wagin, acknowledging that Council is prepared to invest up to $5,000 on the machine to ensure it is fit for purpose.
15. CLOSURE OF MEETING
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