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Committee of Whole Council Agenda CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL AGENDA COUNCIL CHAMBERS - CITY HALL - 450 MART STREET JULY 17, 2018 6:00 PM Page CALL TO ORDER ADOPTION OF MINUTES / AGENDA 3 - 8 1. Minutes of the Committee of Whole Council Meeting held June 19, 2018 2. Adoption of Agenda DELEGATIONS 9 - 17 1. Museum of the Cariboo Chilcotin Society - Funding Request 19 - 23 2. Cariboo Heritage Park Society - Update from Chair 25 - 36 3. Urban Systems - Water Management Plan Interim Presentation FINANCE 37 - 44 F1. Capital Reserves and Community Forest Revenue Options Page 1 of 73 July 17, 2018 Committee of Whole Council GENERAL GOVERNANCE 45 - 46 G1. Request for Acknowledgement that Williams Lake Airport is on Secwepemc Traditional Territory 47 - 49 G2. Managing Legal Cannabis - Business License Fees 51 - 58 G3. Managing Legal Cannabis - Council Policy Retail Sales 59 - 73 G4. Dasiqox Tribal Park - Request for Comments G5. 2018 Geotechnical Update - Director of Development Services Verbal Report ADJOURNMENT 1. Adjournment Page 2 of 73 MINUTES OF THE COMMITTEE OF WHOLE COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, JUNE 19, 2018 AT 6:00 PM PRESENT: Mayor W.L. Cobb, Councillors I.N. Bonnell, S.D. Nelson, J. Ryll, C.R. Smith and Councillor S.J. Zacharias ABSENT: Councillor L.T. Walters IN ATTENDANCE: M. Macdonald, Chief Administrative Officer K. Dressler, Executive Assistant/Deputy Corporate Officer V. Kozubenko, Chief Financial Officer G. Paynton, Director of Community Services DELEGATIONS: (1) Jeff Pelley, RCMP Inspector/Detachment Commander & Dave Dickson, Manager of Community Safety re Police Commission Report May 2018 (2) Derek Godin, RC Race Car Track in Boitanio Park Update – SEE ITEM C1 CALL TO ORDER A1. Minutes of the Committee of Whole Council Meeting held May 22, 2018. Moved by Councillor Ryll Seconded by Councillor Bonnell That the Minutes of the Committee of Whole Council Meeting held on May 22, 2018 be adopted as circulated. CARRIED A2. Adoption of Agenda Moved by Councillor Ryll Seconded by Councillor Bonnell That the agenda be adopted as presented with the addition of Late Item L1. CARRIED Page 3 of 73 1. Minutes of the Committee of Whole Council Meeting held June 19, 2018 June 19, 2018 Committee of Whole Council Meeting Minutes Page 2 D1. Police Commission Report Update – May 2018 Excerpt #21-2018 Moved by Councillor Nelson Seconded by Councillor Smith That the Police Commission Report and update from Jeff Pelley, Inspector/Detachment Commander, Williams Lake RCMP be received for information. CARRIED • RCMP Inspector/Detachment Commander and Manager of Community Safety left the meeting at 6:27 pm. C1. Remote Control Car Track in Boitanio Park Update Report #20-2018 Moved by Councillor Nelson Seconded by Councillor Zacharias That Council endorse the RC (Remote Control) Race Track to be located in Boitanio Park and allocate up to 50% of the approximate $10,000 required for the installation of water and electrical services to the site from the 2018 budget, subject to the proponent contributing the other 50%, entering into an ongoing maintenance contract with the City, providing proof of liability insurance with the City listed as ‘additional insured’, and committing to carry out reclamation of the site should the track cease operation or the agreement lapse. CARRIED • The Director of Community Services left the meeting at 7:00 pm. Page 4 of 73 1. Minutes of the Committee of Whole Council Meeting held June 19, 2018 June 19, 2018 Committee of Whole Council Meeting Minutes Page 3 F1. Airport Improvement Funding Proposal Report #21-2018 Moved by Councillor Nelson Seconded by Councillor Zacharias That pursuant to the report of the Chief Financial Officer dated April 24, 2018, Council consider the Airport Improvement Fees proposal and direct Staff to prepare the following bylaws for Council’s consideration: 1. An amendment to “City of Williams Lake Regional Airport Fees Bylaw No. 2161” to implement the equivalent of a $10 Airport Improvement Fee to be charged per passenger on regularly scheduled commercial air service and as proportional addition to the Terminal Fee charges for all scheduled charter flights (as a standalone fee or AIF addition to the fees already charged); 2. A short-term capital borrowing bylaw to borrow funds for the Airport Road rehabilitation project in 2019, to be repaid from the proposed Airport Improvement Fees. CARRIED Page 5 of 73 1. Minutes of the Committee of Whole Council Meeting held June 19, 2018 June 19, 2018 Committee of Whole Council Meeting Minutes Page 4 F2. Central Industrial Area Revitalization Tax Exemption Bylaw • Councillor Zacharias declared a conflict of interest and left the meeting at 7:25 pm. Report #22-2018 Moved by Councillor Bonnell Seconded by Councillor Ryll That the report of the Chief Financial Officer dated May 2, 2018 be received and the revitalization area boundary for the proposed Central Industrial Revitalization Tax Exemption Bylaw include all industrial-zoned properties (M-1 and M-2 zones) on the West side of Williams Lake Creek, as identified on the Schedule “B” map. SEE BELOW Moved by Councillor Nelson Seconded by Councillor Smith That the boundary be amended to establish South Lakeside Drive as the boundary. DEFEATED • COUNCILLOR NELSON VOTED IN THE AFFIRMATIVE • MAYOR COBB AND COUNCILLORS BONNELL, RYLL AND SMITH VOTED IN THE NEGATIVE. Question on the main motion. CARRIED • COUNCILLOR NELSON VOTED IN THE NEGATIVE • MAYOR COBB AND COUNCILLORS BONNELL, RYLL AND SMITH VOTED IN THE AFFIRMATIVE. Page 6 of 73 1. Minutes of the Committee of Whole Council Meeting held June 19, 2018 June 19, 2018 Committee of Whole Council Meeting Minutes Page 5 G1. Proposed FireSmart Resolution – UBCM Annual Convention Report #23-2018 Moved by Councillor Ryll Seconded by Councillor Nelson That pursuant to the report of the Councillor Ryll dated June 12, 2018, Council approve submission of the following resolution, as amended, for consideration at the 2018 Union of British Columbia Municipalities Convention: WHEREAS British Columbia has experienced an unprecedented number of wildfires throughout many communities in the province, with this trend expected to continue; AND WHEREAS FireSmart initiatives help ensure the protection of homes, public safety, and forest; THEREFORE BE IT RESOLVED that UBCM request the Federal government and the Insurance Bureau of Canada to provide incentive options for property owners and agricultural land owners to reduce the amount of forest fire fuel on privately-owner land through one or multiple options, including: reduced home insurance rates upon certification of adequate “fire smart” status; a tax rebate in correlation to the amount of fibre removed from the property to achieve “fire smart” status; and/or a reduction in property tax rates once certification of “fire smart” status is achieved. CARRIED G2. Meeting Request for 2018 UBCM Convention Excerpt #22-2018 Moved by Councillor Smith Seconded by Councillor Ryll That the report of the Executive Assistant dated June 14, 2018 be received and Staff be directed to submit meeting requests with Provincial Ministries, Agencies, Commissions and Corporations, as directed by Council, for the 2018 UBCM Convention being held September 10 to 14, 2018 in Whistler, BC, prior to the deadline of July 13, 2018. CARRIED Page 7 of 73 1. Minutes of the Committee of Whole Council Meeting held June 19, 2018 June 19, 2018 Committee of Whole Council Meeting Minutes Page 6 L1. LATE ITEM - Proposed Amendments to Contaminated Site Regulations Excerpt #23-2018 Moved by Councillor Nelson Seconded by Councillor Smith That the report of the Director of Development Services dated June 5, 2018 regarding recent updates to provincial Contaminated Site Regulations be received for information. CARRIED L2. LATE ITEM – Community Forest Revenue Report #24-2018 Moved by Councillor Bonnell Seconded by Councillor Nelson That the revenue from the Community Forest be placed in reserve with Staff to bring forward to Council how the revenue can be managed in future years. CARRIED Adjournment Moved by Councillor Ryll Seconded by Bonnell That the meeting be adjourned. CARRIED Time: 7:45 PM CERTIFIED CORRECT: ____________________________ CORPORATE OFFICER Page 8 of 73 1. Minutes of the Committee of Whole Council Meeting held June 19, 2018 17 July 2018 Museum of the Cariboo Chilcotin D1 Dear Mayor and Council, Thank you for allowing us to meet with you on July 17th. We appreciate this opportunity to continuously work towards a sustainable and positive relationship with the municipal government for the betterment of the heritage sector in Williams Lake and the Cariboo-Chilcotin more broadly. In many ways, the Museum of the Cariboo Chilcotin reflects the image of Williams Lake through space and time, educating our visitors in an informal setting about the many experiences that have shaped this community. The museum fosters a sense of pride and awareness that are vital and necessary for civic-mindedness in the twenty-first century. Over the past year our museum has been working to adjust to our new space in the Tourism Discovery Centre (TDC). It has been a great opportunity to showcase the community’s history to locals and tourists alike. Local businesses and other arts and culture organizations have been extremely supportive of our transition. We have also been met with overwhelmingly positive feedback on both our new exhibitions and our educational programming since December and I am looking forward to continuing that trend. This process has however not been without its challenges, some of which we noted in our previous letter to council in the spring. While we are enjoying more visitors on average than we did at our old site, this has unfortunately not translated into more revenue. We have regrettably seen a noticeable drop in revenue from the loss of admissions and the gift shop, the values of which are noted in that previous letter.
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