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Pre-Solicitation Instructions

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Pre-Solicitation Instructions CALIFORNIA DEPARTMENT OF TECHNOLOGY PRE-SOLICITATION INSTRUCTIONS TO: All Interested Bidders RE: Pre-Solicitation Feedback DATE: November 9, 2016 The California Department of Technology (CDT) requests feedback and/or questions on the following Pre- Solicitation documents. FOR: ELECTRONIC WOMEN, INFANT AND CHILDREN MANAGEMENT INFORMATION SYSTEMS (eWIC MIS) PRE-SOLICITATION REVIEW 1. eWIC MIS Project Request for Proposal (RFP) in its entirety a. Part 1 – Bidders Instructions b. Part 2 – Bidders Response 2. Exhibit 22 – Cost Workbook Please note these documents are drafts and are subject to change. GENERAL QUESTIONS If the answer is yes to any of the questions below, please explain. 1. Are there any requirements for which assumptions are required to be made to provide a response? 2. Are there areas in the Statement of Work (SOW) that you believe are not clear? 3. Are there any Sections which are inconsistent and/or contradictory? 4. Is any additional information needed to prepare a response? REQUIREMENTS 1. Are there any requirements too onerous or which may result in unnecessary costs or risks to the State? If so, please indicate which ones and explain why. 2. Are there any requirements which may prevent you from submitting a response? If so, what are they, and why would they prevent you from responding? 3. Are there any requirements which may make it difficult to implement the solution by April 1, 2020? If yes, why? OTHER 1. Please provide a Rough Order of Magnitude (budgetary estimate) of the total costs for the solution required by this RFP. 2. Please review Section 5, Cost (Part 2) and Exhibit 22, Cost Worksheet, of the RFP and provide input on whether the Section and worksheet(s) are clear, concise, complete, and easy to use. 3. Please review the Bidder and Staff Qualifications and provide input on whether the Section and worksheets are clear, concise, consistent, complete, and easy to use. 4. Is there any other feedback you would like to provide? 1 | Page CALIFORNIA DEPARTMENT OF TECHNOLOGY PRE-SOLICITATION INSTRUCTIONS FEEDBACK AND/OR QUESTIONS All feedback and/or questions must be submitted via email in the format described in the “Template for Feedback” (attached) to the Procurement Official listed below in the “Contact” section on or before 2:00 p.m. PST, Wednesday, November 23, 2016. Interested Bidders are not required to submit feedback and/or questions with regard to this Pre-Solicitation in order to participate in the anticipated RFP that may follow. Although providing feedback is important and strongly encouraged, the State makes no commitment to make changes based on the feedback it receives. CDT Statewide Technology Procurement and the eWIC MIS Project are not required to respond to questions submitted. TEMPLATE FOR FEEDBACK AND/OR QUESTION SUBMITTAL The CDT Procurement Official requests the use of the attached form when submitting questions and feedback. Instructions are listed as follows: Name of Submitter – Provide the name of the submitting firm. Contact Person – Provide the name of the person to contact if the State needs clarification about the question or feedback. Contact Email and Phone Number – Provide the email and phone number (including area code) for the listed contact person. Subject Area – Provide the subject area in the RFP that your comment is related to (use the drop down selection). Comments – Provide your comments, questions or concerns related to the subject area of the RFP. Vendor Name – Please provide your firm name. Date – Please provide date of your comment. Expand or reduce the number of rows to accommodate the number of questions/feedback of each submission. CONTACT Monica Parra Barrios, Procurement Official Statewide Technology Procurement [email protected] (916) 431-5556 DISCLAIMER This Pre-Solicitation is issued for informational and planning purposes only and does not constitute a solicitation. A response to this Pre-Solicitation is not an offer and cannot be accepted by the CDT to form a binding contract. Interested Bidders are solely responsible for all expenses associated with responding to this Pre-Solicitation. 2 | Page State of California RFP OSI #31875 Office of Systems Integration 1 2 3 REQUEST FOR PROPOSAL 4 RFP OSI #31875 5 6 PART 1 – BIDDER INSTRUCTIONS 7 FOR 8 eWIC MIS Project 9 Informal Draft v3.0 10 10/28/2016 11 Issued by: 12 STATE OF CALIFORNIA 13 Office of Systems Integration 14 2525 Natomas Park Drive, Suite 200 15 Sacramento, CA 95833 16 Part 1 of the solicitation template contains the Bidder and bidding instructions, proposal 17 form instructions, solution requirements and instructions, and all other 18 instructional/compliance information that the Bidder must meet in order to be considered 19 responsive and responsible to the solicitation. 20 Part 2 of the solicitation template contains all forms a Bidder must complete and return 21 with its Final proposal, including the STD 213, Statement of Work, administrative forms, 22 qualification forms, requirement responses, and all exhibits discussed in Part 1. 23 Disclaimer: The original version and any subsequent solicitation addenda 24 released by the Procurement Official of this solicitation remain the official 25 version. In the event of any inconsistency between the Bidder’s versions, articles, 26 attachments, specifications, or provisions (which constitute the Contract), the 27 official State version of the solicitation in its entirety shall take precedence. _____________________________________________________________________________________________ Cover Page Part #1 – Bidder Instructions Informal Draft v3.0 10/28/16 State of California RFP OSI #31875 Office of Systems Integration 28 29 30 31 32 33 34 35 PAGE INTENTIONALLY LEFT BLANK 36 _____________________________________________________________________________________________ Cover Page Part #1 – Bidder Instructions Informal Draft v3.0 10/28/16 State of California RFP OSI #31875 Office of Systems Integration 37 Table of Contents 38 INTRODUCTION ...................................................................................................... 1 39 1.1 Purpose of This Request For Proposal .................................................................... 1 40 1.2 Background ................................................................................................................ 1 41 1.3 Terminology ............................................................................................................... 2 42 1.4 Term of Contract ........................................................................................................ 3 43 1.5 Current Environment ................................................................................................. 3 44 California WIC Program ........................................................................................ 3 45 Program Funding and Administration................................................................................ 3 46 Program Operations .......................................................................................................... 3 47 Current California WIC Program Functions ........................................................... 6 48 Certification ..................................................................................................................... 6 49 Screening ..................................................................................................................... 7 50 Enrollment .................................................................................................................... 7 51 Participant Transfers .................................................................................................... 8 52 Nutrition Education, Health Surveillance, and Referrals ............................................ 8 53 Breastfeeding Support .................................................................................................. 8 54 Individual Nutrition Education Plan .............................................................................. 8 55 Referrals ....................................................................................................................... 9 56 National Voter Registration Act .................................................................................... 9 57 Immunization Screenings ............................................................................................. 9 58 Food Management......................................................................................................... 10 59 Federal and State Regulations ................................................................................... 10 60 California WIC Program Authorized Foods and Shopping Guide .............................. 10 61 Infant Formula ............................................................................................................ 10 62 Food Benefit Issuance .................................................................................................. 11 63 Food Package Prescriptions ...................................................................................... 11 64 Food Package Issuance ............................................................................................. 11 65 Food Benefit Redemption, Settlement, and Reconciliation ...................................... 12 66 Food Benefit Redemption ........................................................................................... 12 67 Food Benefit
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